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HomeMy WebLinkAboutMinutes 2018-02-14 @7:00WEDNESDAY, FEBRUARY 14, 2018 7:00 p.m. CALL TO ORDER Time: 7:06 p.m. ROLL CALL Present: Councilmembers Addiego and Garbarino, Vice Mayor Matsumoto and Mayor Normandy. Absent: Councilmember Gupta PLEDGE OF ALLEGIANCE Pedro Gonzalez led the pledge of allegiance. AGENDA REVIEW City Manager Futrell announced that the Presentation of proclamation in observance of Black History Month occurred during the 6:00 p.m. Special Meeting. ANNOUNCEMENTS FROM STAFF None. PRESENTATIONS 1. Presentation in recognition and celebration of Ethel Marie Ferrario on the occasion of her 101St birthday. (Richard Garbarino, Councilmember) Councilmember Garbarino read the proclamation. 2. Presentation of proclamation in observance of Black History Month. (Karyl Matsumoto, Mayor Pro Tempore) Presented during the February 14, 2018 Special City Council meeting. PUBLIC COMMENTS None. COUNCIL COMMENTS /REQUESTS MINUTES x SANS CITY COUNCIL o CITY OF SOUTH SAN FRANCISCO �gtifioRr�� REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, FEBRUARY 14, 2018 7:00 p.m. CALL TO ORDER Time: 7:06 p.m. ROLL CALL Present: Councilmembers Addiego and Garbarino, Vice Mayor Matsumoto and Mayor Normandy. Absent: Councilmember Gupta PLEDGE OF ALLEGIANCE Pedro Gonzalez led the pledge of allegiance. AGENDA REVIEW City Manager Futrell announced that the Presentation of proclamation in observance of Black History Month occurred during the 6:00 p.m. Special Meeting. ANNOUNCEMENTS FROM STAFF None. PRESENTATIONS 1. Presentation in recognition and celebration of Ethel Marie Ferrario on the occasion of her 101St birthday. (Richard Garbarino, Councilmember) Councilmember Garbarino read the proclamation. 2. Presentation of proclamation in observance of Black History Month. (Karyl Matsumoto, Mayor Pro Tempore) Presented during the February 14, 2018 Special City Council meeting. PUBLIC COMMENTS None. COUNCIL COMMENTS /REQUESTS Councilmember Addiego discussed the hotel groundbreaking on Gateway Boulevard and construction of the hotel in Boise, Idaho. Councilmember Garbarino reported that he met with Congressional representatives regarding transportation funding, affordable housing, pension reform issues and marijuana laws. He suggested the Police Department contact Oregon to obtain marijuana laws Mayor Pro Tem Matsumoto expressed disappointment in modular development of the hotel. City Manager Futrell stated the City did not have the ability to deny modular buildings but staff would look into process and State law. He stated the modular hotel met the building codes and design requirements. Mayor Pro Tem Matsumoto stated she was dismayed with the Portofino being improperly constructed and wanted to ensure buildings were earthquake safe. City Manager Futrell stated the Building Department caught errors and required the developer to stop and correct issues. Mayor Pro Tem Matsumoto questioned how to catch the issues upfront. Councilmember Addiego referenced the City Venture project. City Manager Futrell stated staff was onsite and requiring compliant development. Mayor Pro Tem Matsumoto discussed her experience as a construction compliance officer. She asked if the City ensured contractor's compliance. City Attorney Rosenberg stated the City was proactive in labor compliance and prevailing wages. Mayor Pro Tem Matsumoto discussed the Homeless Outreach Team (HOT) meeting and efforts to provide help to the homeless. She expressed concern with those that did not want help and encampments along the Centennial Trial due to overgrown hedges. City Manager Futrell discussed success in housing and providing services to the homeless and stated staff would address the hedges. Mayor Pro Tem Matsumoto discussed the need for street numbers. City Manager Futrell stated there was an article in the City Newsletter and the City had an ordinance mandating visible addresses. Mayor Pro Tem Matsumoto announced the Library Children's Programs on March 3, 2018, 11:00 a.m. at the Main Library. She requested adjourning in memory of Joseph Charles Formosa. Mayor Normandy reported that she and City Manager Futrell met with the School District regarding curb appeal, School Board updating the Council on Measure J, City staff updating School Board on the Civic center campus. She requested adjourning in memory of Joyce Burton. PUBLIC COMMENTS (Continued) Pedro Gonzalez invited the Council to the Kiwanis Club Fundraiser on February 16, 2018. He announced that he would be explaining the Voter's Choice Act on March 3 at Learning Center. Mayor Pro Tem Matsumoto stated the election would be an all -mail ballot and she offered to assist in voter outreach. ADMINISTRATIVE BUSINESS REGULAR CITY COUNCIL MEETING FEBRUARY 14, 2018 MINUTES PAGE 2 3. Report regarding a resolution authorizing the City Manager to approve a consulting services agreement with TRC Engineers, Inc. of San Ramon, California for construction management and inspection services for the Grand Boulevard Initiative Phase I from Arroyo Drive to Chestnut Avenue and Grand Boulevard Initiative Phase II from McClellan Drive to Kaiser Way in an amount not to exceed $632,759 for a total budget of $696,035. (Matt Ruble, Sr. Civil Engineer) 3a. Resolution approving a consulting services agreement with TRC Engineers, Inc. of San Ramon, California for construction management and inspection services for the Grand Boulevard Initiative Phase I from Arroyo Drive to Chestnut Avenue and Grand Boulevard Initiative Phase II from McClellan Drive to Kaiser Way in an amount not to exceed $632,759 for a total budget of $696,035. Sr. Civil Engineer Ruble presented the staff report. Councilmember Garbarino asked the rates of the other bids. Sr. Civil Engineer Ruble explained that the proposals were sealed, therefore the other rates were not known. He stated the goals were to select the most qualified firm and obtain a reasonable price for service. Councilmember Addiego asked about the gap. Sr. Civil Engineer Ruble explained the three project phases based on grant funding. Mayor Pro Tem Matsumoto requested standardization of all projects along the corridor. City Manager Futrell discussed the upcoming study session on the three median projects. Councilmember Garbarino asked if project funding signs would be installed. Sr. Civil Engineer Ruble stated that could be added to the project. Motion - Councilmember Garbarino / Second - Mayor Pro Tern Matsumoto: that this Resolution, RES 23 -2018, be approved. Approved by roll call vote: Yes: 4 - Mayor Liza Normandy, Mayor Pro Tern Karyl Matsumoto, Councilmember Richard Garbarino, and Councilmember Addiego Absent: 1 - Councilmember Gupta Enactment No: RES 23 -2018 4. Report regarding a resolution adopting findings and authorizing a contract for emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard; and amending the 2017 -18 Public Works Department operating budget by $663,525 pursuant to Budget Amendment No. 18.023. (Eunejune Kim, Director of Public Works) 4a. Resolution adopting findings and authorizing a contract for emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard; and amending the 2017 -18 Public Works Department operating budget by $663,525 pursuant to Budget Amendment No. 18.023. Director Kim presented the staff report. Councilmember Addiego stated Junipero Serra was previously a State Highway and expressed frustration that it was the City's burden. XtUULAK C1 Y COUNCIL MEETING FEBRUARY 14, 2018 MINUTES PAGE 3 Councilmember Garbarino stated the City was fortunate the damage was not more severe. Motion - Mayor Pro Tem Matsumoto / Second - Councilmember Garbarino: that this Resolution, RES 24 -2018, be approved. Approved by roll call vote: Yes: 4 - Mayor Liza Normandy, Mayor Pro Tem Karyl Matsumoto, Councilmember Richard Garbarino, and Councilmember Addiego Absent: 1 - Councilmember Gupta Enactment No: RES 24 -2018 5. Report regarding a resolution approving a consulting services agreement with SWA Group of San Francisco, California for the Grand Avenue Streetscape Project (Project No. st1801) in an amount not to exceed $350,000, authorizing the City Manager to execute the agreement, and authorizing a total budget of $367,500. (Patrick Caylao, Associate Civil Engineer) 5a. Resolution approving a consulting services agreement with SWA Group of San Francisco, California for the Grand Avenue Streetscape Project in an amount not to exceed $350,000, authorizing the City Manager to execute the agreement, and authorizing a budget of $367,500. Associate Civil Engineer Caylao presented the staff report. Mayor Pro Tem Matsumoto asked how new businesses would be invigorated. Associate Civil Engineer Caylao stated businesses were stakeholders and community engagement would include businesses. Mayor Pro Tem Matsumoto expressed concern with challenges of the project. She stated she preferred the look of the Downtown. Motion - Mayor Pro Tem Matsumoto / Second - Councilmember Garbarino: that this Resolution, RES 25 -2018, be approved. Approved by roll call vote: Yes: 4 - Mayor Liza Normandy, Mayor Pro Tem Karyl Matsumoto, Councilmember Richard Garbarino, and Councilmember Addiego Absent: 1 - Councilmember Gupta Enactment No: RES 25 -2018 CONSENT CALENDAR The Deputy City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion of specific items as follows: Mayor Pro Tem Matsumoto pulled Items 7, 9, 10 and 11. Item 7: Mayor Pro Tem Matsumoto explained the charge for her flight and she would pay the difference for first class. She queried about Oyster Point charges. Director Lee stated the City would be reimbursed by the developer. Mayor Pro Tem Matsumoto asked about payments on Page 4 - CSG Consultants. City Manager Futrell stated the costs were recovered and the consultants were used as an extension of staff. Mayor Pro Tem Matsumoto asked about City Gate Fire Department Services Study. Director Lee discussed the $150,000 to study the Fire Department. City Manager Futrell reminded Council that it had requested an in -depth study for ambulance service. REGULAR CITY COUNCIL MEETING FEBRUARY 14, 2018 MINUTES PAGE 4 Mayor Pro Tem Matsumoto asked about payments to David Taussig. Director Lee stated David Taussig was the City's special tax consultant. Mayor Pro Tem Matsumoto asked about the selection exam for Fire Marshal. City Manager Futrell stated Fire Service had specialty tests. He stated a candidate was in background. Mayor Pro Tem Matsumoto asked for an explanation of allocation of parking penalties. Director Lee explained that the San Mateo County cities utilized Turbo Data and the allocation of parking penalties was the City's portion required for remittance. City Manager Futrell explained that the fees were paid by the violator. He discussed the backlogged fees to be paid. Councilmember Addiego asked if there was a penalty to the City. City Manager Futrell clarified that there was no penalty. Item 9: Mayor Pro Tem Matsumoto stated she was pleased with the grant but questioned the total cost. Police Chief Azzopardi stated the costs came out of the Police Budget. Item 10: Mayor Pro Tem Matsumoto requested a summary of the Comprehensive Annual Fiscal Report. Director Lee provided an overview. City Manager Futrell stated he and Director Lee testified before the Ca1PERS Finance Committee and Board regarding the unfunded liabilities. Mayor Pro Tem Matsumoto asked the current unfunded liability. Director Lee stated $152 million. He explained Ca1PERS reduction of its discount rate which would increase the City's unfunded liability. Item 11: Mayor Pro Tem Matsumoto noted a no vote. Motion - Councilmember Addiego / Second - Councilmember Garbarino: to approve Items 6 -10a Approved by roll call vote: Yes: 4 - Mayor Liza Normandy, Mayor Pro Tem Karyl Matsumoto, Councilmember Richard Garbarino, and Councilmember Addiego Absent: 1 - Councilmember Gupta 6. Motion to approve the Minutes from the meetings of January 11, 2018, January 22, 2018, January 24, 2018 and January 29, 2018. 7. Motion confirming payment registers for February 14, 2018. (Richard Lee, Director of Finance) 8. Report regarding a resolution authorizing the acceptance of a $48,400 donation to the Parks and Recreation Department from the South San Francisco Youth Baseball Association and Mike Callero Memorial Fund to install an outfield fence at Callero Ballfield located on the Baden School campus, and amending the Parks and Recreation Department's Fiscal Year 2017 -18 operating budget pursuant to budget amendment #18.021. (Sharon Ranals, Director, Parks and Recreation) 8a. Resolution authorizing the acceptance of a $48,400 donation to the Parks and Recreation Department from the South San Francisco Youth Baseball Association and Mike Callero Memorial Fund to install fencing at Callero Ballfield located at the Baden School campus, and amending the Parks and Recreation Department's Fiscal Year 2017 -18 REGULAR CITY COUNCIL MEETING FEBRUARY 14, 2018 MINUTES PAGE 5 operating budget pursuant to Budget Amendment #18.021. Motion - Councilmember Addiego / Second - Councilmember Garbarino: that this Resolution, RES 26 -2018, be approved. Approved by roll call vote: Yes: 4 - Mayor Liza Normandy, Mayor Pro Tem Karyl Matsumoto, Councilmember Richard Garbarino, and Councilmember Addiego Absent: 1 - Councilmember Gupta Enactment No: RES 26 -2018 9. Report regarding a resolution accepting $6,000 from the State of California, California Highway Patrol for the "Every 15 Minutes" Program and amending the Police Department's operating budget for Fiscal Year 2017 -18 by approving budget amendment 18.022. (Jeff Azzopardi, Police Chief) 9a. Resolution accepting $6,000 from the State of California, California Highway Patrol for the "Every 15 Minutes" program and amending the Police Department's operating budget for Fiscal Year 2017 -18- by approving budget amendment 18.022. Motion - Councilmember Addiego / Second - Councilmember Garbarino: that this Resolution, RES 27 -2018, be approved. Approved by roll call vote: Yes: 4 - Mayor Liza Normandy, Mayor Pro Tem Karyl Matsumoto, Councilmember Richard Garbarino, and Councilmember Addiego Absent: 1 - Councilmember Gupta Enactment No: RES 27 -2018 10. Report regarding resolution acknowledging receipt of the Fiscal Year (FY) 2016 -17 audited financial statements, including the Comprehensive Annual Financial Report. (Richard Lee, Director of Finance) 10a. Resolution acknowledging receipt of the Fiscal Year 2016 -17 audited financial statements, including the Comprehensive Annual Financial Report. Motion - Councilmember Addiego / Second - Councilmember Garbarino: that this Resolution, RES 28 -2018, be approved. Approved by roll call vote: Yes: 4 - Mayor Liza Normandy, Mayor Pro Tem Karyl Matsumoto, Councilmember Richard Garbarino, and Councilmember Addiego Absent: 1 - Councilmember Gupta Enactment No: RES 28 -2018 11. Report regarding an ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to prohibit cannabis microbusinesses and to permit commercial cannabis manufacturing, testing, distribution, and delivery uses. (Rozalynne Thompson, Associate Planner) 11 a. Ordinance amending Chapter 20.410 of the South San Francisco Municipal Code to prohibit cannabis microbusinesses and to permit commercial cannabis manufacturing, testing, distribution, and delivery uses. Motion - Councilmember Garbarino / Second - Councilmember Addiego: that this Ordinance, ORD 1551 -2018, be adopted. Approved by roll call vote: Yes: 3 - Mayor Liza Normandy, Councilmember Richard Garbarino, and Councilmember Addiego No: 1 - Mayor Pro Tem Karyl Matsumoto icnvUEIA -K Ul i Y UUUNC;IL MEETING FEBRUARY 14, 2018 MINUTES PAGE 6 Absent: 1 - Councilmember Gupta Enactment No: ORD 1551 -2018 ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS Mayor Pro Tem Matsumoto stated she attended the State of the Valley Conference and presented the Silicon Valley" Index. ADJOURNMENT Na�- rca,ryd Being no further business, I djourned the meeting at 8:23 p.m. Submitted by: Gabriel Rodriguez, Deputy ty Clerk City of South San Francisco 1C,EUUUAA, 1;11 Y UUUNCIL MEETING MINUTES Approved by: Liza Normandy, Mayor City of South San Francisco FEBRUARY 14, 2018 PAGE 7