Loading...
HomeMy WebLinkAboutMinutes 2018-03-14 @7:00WEDNESDAY, MARCH 14, 2018 7:00 p.m. CALL TO ORDER Time: 7:01 p.m. ROLL CALL Present: Councilmembers Addiego and Gupta, Mayor Pro Tern Matsumoto and Mayor Normandy. Absent: Councilman Garbarino. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mr. Capitan of South San Francisco High School who teaches Social Studies and Advanced Placement Government. AGENDA REVIEW None. ANNOUNCEMENTS FROM STAFF City Manager Futrell announced the commencement of the Annual Youth Government Day Program, which had kicked -off earlier in the day. At this evening's meeting, staff and City Officials were shadowed by their youth government counterparts from South San Francisco High School, El Camino High School and Baden High School. Mr. Futrell invited the youth to introduce themselves. The youth introduced themselves as follows: -Joshua Gomes of South San Francisco High School shadowing Finance Director, Richard Lee -Eduardo Unisa Jr. of South San Francisco High School shadowing Communications Director, Leslie Arroyo •Ionannis Pitcock of El Camino High School shadowing City Attorney, Jason Rosenberg •Jakin Lin and Marian Nieto of South San Francisco High School shadowing Parks and Recreation Director, Sharon Ranals •Zahra Anwar of El Camino High School shadowing Information Technology Manager, Tony Barrera •Rodolfo Reyes- Rosales of South San Francisco High school shadowing Acting Fire Chief Jess Magallanes •Zena -Marie Gonzalez of El Camino High School shadowing Assistant City Manager, Marian Lee MINUTES �ANF'ery o� CITY COUNCIL - � CITY OF SOUTH SAN FRANCISCO U O a� �r• �411FOIL REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, MARCH 14, 2018 7:00 p.m. CALL TO ORDER Time: 7:01 p.m. ROLL CALL Present: Councilmembers Addiego and Gupta, Mayor Pro Tern Matsumoto and Mayor Normandy. Absent: Councilman Garbarino. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mr. Capitan of South San Francisco High School who teaches Social Studies and Advanced Placement Government. AGENDA REVIEW None. ANNOUNCEMENTS FROM STAFF City Manager Futrell announced the commencement of the Annual Youth Government Day Program, which had kicked -off earlier in the day. At this evening's meeting, staff and City Officials were shadowed by their youth government counterparts from South San Francisco High School, El Camino High School and Baden High School. Mr. Futrell invited the youth to introduce themselves. The youth introduced themselves as follows: -Joshua Gomes of South San Francisco High School shadowing Finance Director, Richard Lee -Eduardo Unisa Jr. of South San Francisco High School shadowing Communications Director, Leslie Arroyo •Ionannis Pitcock of El Camino High School shadowing City Attorney, Jason Rosenberg •Jakin Lin and Marian Nieto of South San Francisco High School shadowing Parks and Recreation Director, Sharon Ranals •Zahra Anwar of El Camino High School shadowing Information Technology Manager, Tony Barrera •Rodolfo Reyes- Rosales of South San Francisco High school shadowing Acting Fire Chief Jess Magallanes •Zena -Marie Gonzalez of El Camino High School shadowing Assistant City Manager, Marian Lee -Jakarta Kumasi - Nakuru of South San Francisco High School shadowing City Manager, Mike Futrell -Joshua San Juan Zamora of El Camino High School shadowing Police Chief, Jeff Azzopardi •Renalyn Ejada of South San Francisco High School and Nelli -Anne Lopez Reverente of Baden High School shadowing Library Director, Valerie Sommer -Monique Ray of El Camino High School shadowing City Clerk, Hon. Krista Martinelli -James Lang of El Camino High School shadowing Director of Economic and Community Development, Alex Greenwood -Jeremy Guiman of South San Francisco High School shadowing Public Works Director Eunejune Kim •Fabricio Alfaro- Romero of South San Francisco High School shadowing City Councilmember Hon. Mark Addiego •Cheska Ibasan of South San Francisco High School shadowing City Councilmember Hon. Pradeep Gupta -Maya Patel of El Camino High School shadowing Mayor Pro Tempore, Hon. Karyl Matsumoto Mayor, Liza Normandy announced her counterpart as Shannen Recio of El Camino High School. Management Analyst II Boles announced a Clean -up and Tree Planting Event being sponsored by the Community Preservation Task Force on Saturday, March 31, 2018 from 9:00 a.m. to 1:00 p.m. The group would meet at the corner of Francisco Drive and Sonora Avenue in South San Francisco. Community Service Credits were available to high school participants. PRESENTATIONS 1. Presentation from Chandler Asset Management providing an update on the City of South San Francisco's Investment Portfolio. (Jeff Probst and Jayson Schmitt, Chandler Asset Management) Jeff Probst of Chandler Asset Management presented to Council. He reminded Council of changes to the City's portfolio established in 2015, including: 1) increased overall diversification potential; 2) addition of new asset classes; 3) addition of supranational securities, newly approved for California in 2015; and 4) maintenance of safety and liquidity throughout and after the transition. Based on these principles, the portfolio was transitioned over a two (2) year period, opportunistically increasing exposure. At present, the transition is complete and the portfolio has transitioned and is more diversified through many security types. Mr. Probst displayed a slide indicating the progression of the City's Portfolio yield in the positive direction and reviewed Chandler's commitment to excellence in service and communication. Councilman Addiego thanked Chandler for coming from San Diego to make the presentation to Council. He was pleased with the results to date. Mayor Pro Tempore Matsumoto queried who on City staff sets benchmarks with Chandler. Mr. Probst advised it was a collaborative process amongst Finance Director Lee, City Treasurer, Hon. Frank Risso and Chandler, but that decisions were ultimately directed by the City. REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 2 In response to a further question from the Mayor Pro Tempore, Mr. Probst advised that Chandler still sees the potential of increased earnings for the City based on a positive market for investors. Chandler does not foresee the onset of a recession in the next year and fundamentals remain strong. Accordingly, Chandler would maintain current holdings as long as this position is suitable for the City. PUBLIC COMMENTS None. COUNCIL COMMENTS /REQUESTS In response to an inquiry from Mayor Pro Tempore Matsumoto, staff advised PG &E had provided assurances it would remedy the situation contributing to a recent emergency incident impacting a local home. Councilman Gupta commended the current Youth Government Day participants on their impressive credentials and contributions. He was pleased with the program's success. Councilman Addiego advised on a recent meeting of the Housing Standing Committee of the City Council and Planning Commission. He noted that the legislative body interviewed five (5) developers to build 700 to 900 housing units on the former PUC property near the planned Civic Center Campus. He noted that combined with other developments, the situation would reach critical mass. He requested that staff provide an update on the housing stock and potential future developments to yield a discussion of current status. Councilman Addiego also commented on the low percentage of local residents signed up for SMC alerts for emergency situations. He suggested that the City might establish a campaign to increase awareness of this distribution list and encourage local residents to sign up for the alerts. Mayor Normandy announced the Youth Baseball Parade was scheduled for 10:00 a.m. at Alta Loma Park on Saturday, March 17, 2018. She was looking forward to throwing out the first pitch to kick- off the season. PUBLIC HEARING 2. Report regarding holding a Public Hearing on the City's housing, community, and economic development needs for the 2018 -2023 Five -Year Consolidated Plan and 2018 -2019 One Year Action Plan and providing direction to the Community Development Block Grant Subcommittee regarding funding priorities. (Maria Wada, Community Development Coordinator) Community Development Coordinator Wada presented the staff report recommending that Council hear public testimony on the City's housing, community, and economic development needs for the Five -Year Consolidated Plan 2018 -2023 and the 2018 -2019 Annual Action Plan, and provide direction to the Community Development Block Grant Standing Committee regarding funding priorities. Public Hearing Opened: 7:32 p.m. Amanda LeBlanc Freeman of Rape Trauma Services addressed Council. She stated that the housing crisis has contributed to an increase in sexual violence against children. In many cases families REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 3 were being faced with choosing to report or live with the problem. Support from CDBG funding would assist with the organization's mission to assist children and families confronted with this issue. Peter of StarVista addressed Council. He spoke of the success experienced at the triplex in South San Francisco at the intersection of Orange and Grand Avenues. He introduced a resident of the program, Chanel Jones, to provide more information to Council about its impact on her life. Resident of the StarVista triplex on Orange and Grand Avenues, Chanel Jones addressed Council regarding her experience. The program had been very beneficial to her success in that her housing was secured for three (3) years. With her housing secured, she was free to pursue self - improvement measures that ultimately led to procurement of gainful employment. She was very thankful for the program and urged continued CDBG funding to permit others like her to succeed. Mayor Pro Tempore Matsumoto congratulated Ms. Jones, stating that success stories like hers make the program worthwhile. Kirsten Irgens - Moller with Ombudsman Services addressed Council and advocated for the allocation of CDBG funding to its programs. She stated that the organization supports seniors living in long -term care and confronts issues facing the ageing population. Robert Torbensen, a volunteer with Rebuilding Together, addressed Council and thanked it for its past support of CDBG funding for the organization. He was honored to advocate for funding for the organization's Low Income Homeowner Repair Program. He advised that in the past year, 40 -50 homes on the Peninsula had been repaired as a result of this program, which permitted many longtime residents to remain in their homes. Laura Fanucchi of HIP Housing addressed Council. She thanked it for its past support of the organization. She advocated for CDBG funding and shared information regarding the success of the Home Sharing Program in South San Francisco. She then introduced South San Francisco resident Irene, who discussed the success she had with the Home Sharing Program. Irene stated the program permitted her to remain in her home. Hon. Diane Papan of John's Closet advocated for CDBG funding for the program. She stated the program provides clothing to low income school aged children which boosts their self - esteem and goes a long way towards removing some of the social barriers to learning. Laura Bent and Angie Rodriguez of Samaritan House's Safe Harbor Shelter addressed Council. They shared a story regarding a local resident who had worked his way out of being homeless thanks to.programming and shelter he received at Safe Harbor. The women requested Council's continued support with CDBG funding. Zena Andreani of CORA advised that one (1) in three (3) women and one (1) in four (4) men are confronted by intimate partner abuse on a daily basis. She stated that the program's mission is to provide support for those impacted to help break the cycle of abuse in San Mateo County. The organization, which was in its 41St year, requested Council's continued support of it programs through the allocation of CDBG funding. Gloria Flores Garcia of El Concillo San Mateo County addressed Council. She thanked Council for REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 4 its past support of the organization and requested continued support for its minor home repair program for extremely low to very low income population. She provided examples of repairs that had been performed in South San Francisco and stated she hoped the organization could continue to be of service in this way. Directing Attorney, Shirley Gibson, of the Legal Aid Society of San Mateo County addressed Council. She spoke of the agency's mission to help combat homelessness by preventing displacements. She advised of a current situation confronting an elderly South San Francisco couple facing eviction for rent increase related reasons. She stated the agency would continue to advocate for residents with similar issues and requested Council's continued support with CDBG funding. Alexandra Manieri of the Center for Independence of Individuals with Disabilities addressed Council. She advised of the Housing Accessibility Modification (HAM) Program which assists with accommodations to homes and residences that assist with independent living. In response to an inquiry from Mayor Pro Tempore Matsumoto, she advised assistance included installation of internal and external residential ramps. Ann Marquart of Project Sentinel addressed Council. She thanked it for its past support of the organization and stated the organization's mission to assist tenants fight against overly restrictive occupancy policies. Public Hearing Closed: 8:13 p.m. Mayor Pro Tempore Matsumoto thanked the organizations for their hard work in our community. She expressed frustration that the need outweighs the City's CDBG allocation. Councilman Gupta echoed concerns regarding the shrinking funding pool in light of the housing crisis facing the region. Councilman Addiego thanked the CDBG Standing Committee of the City Council for their leadership on funding recommendations. He also thanked the organizations for their work in the community and their thoughtful presentations to Council. He noted that every organization that had submitted a funding request had presented, with the exception of LifeMoves. Mayor Normandy stated that LifeMoves receives a large funding allotment from the County. 3. Report regarding resolution approving a cannabis operator permit application fee, a cannabis operator permit fee, and a cannabis business inspection fee; and amending the Fiscal Year 2017 -18 master fee schedule. (Richard Lee, Director of Finance) 3a. Resolution No. 34 -2018 approving a cannabis operator permit application fee, a cannabis operator permit fee, and a cannabis business inspection fee; and amending the Fiscal Year 2017 -18 master fee schedule. Finance Director Lee presented the staff report recommending that Council adopt a resolution approving a cannabis operator permit application fee, a cannabis operator permit fee, and a cannabis business inspection fee and amending the Fiscal Year 2017 -18 master fee schedule. Director Lee provided a PowerPoint reviewing the recent history of the City's cannabis related legislation closing REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 5 with the February 14, 2018 adoption of an ordinance banning microbusinesses and permitting manufacturing, testing, distribution, and delivery uses. He explained that in the very near future, Council would consider a proposed ordinance to permit and regulate the indoor commercial cultivation of cannabis. Pursuant to a cannabis cost recovery fee study by Hinderliter, de Llamas & Associates staff was recommending the establishment of the following fees: 1) Cannabis Operator Application Fee - $7,528; 2) Cannabis Business Inspection Fee - $360 and 3) Cannabis Operator Permit Fee - $15,274. Public Hearing Opened: 8:20 p.m. Public Hearing Closed: 8:20 p.m. In response to a question from Mayor Pro Tempore Matsumoto regarding why the fees were not rounded, Director Lee advised that pursuant to state law, fees could be rounded down, but not up as the City could not charge more than the actual cost to provide the service. Councilman Addiego queried the number of staff hours respectively tied to the $15,274 Cannabis Operator Fee and $7,528 Cannabis Operator Application Fee. Director Lee advised the Operator Permit Fee reflected 91 hours of staff time and the Application Fee reflected 44.5 hours of staff time based on an assumption of nine (9) permits. In response to a question by Councilman Gupta querying the sensitivity of the fees to the assumption of nine (9) businesses in South San Francisco, Director Lee advised that as long as the time increments related to each permit were accurate, then the fees would be correct. The City would review the actual number of permits in a year's time and propose any necessary adjustments to Council. Motion— Councilman Gupta/Second— Councilman Mark Addiego: to approve Resolution No. 34- 2018. Approved by the following roll call vote: AYES: Councilmen Gupta and Addiego, Mayor Pro Tempore Matsumoto and Mayor Normandy; NAYS: None; ABSENT: Councilman Garbarino; ABSTAIN: None. ADMINISTRATIVE BUSINESS 4. Report regarding resolution authorizing the City Manager to execute an on call agreement with David Taussig and Associates for special tax consultant services in an amount not to exceed $150,000 per year for a two year period and approving Budget Amendment 18.025. (Richard Lee, Director of Finance) 4a. Resolution No. 35 -2018 authorizing the City Manager to execute an on call agreement with David Taussig & Associates for special tax consultant services in an amount not to exceed $150,000 per year for a two year period and approving Budget Amendment 18.025. Director of Finance Lee presented the staff report recommending that Council approve a resolution authorizing the City Manager to execute an on call agreement with David Taussig and Associates for special tax consultant services in an amount not to exceed $150,000 per year for a two (2) year period ending June 30, 2019, and approving Budget Amendment 18.025. He provided a Power REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 6 Point presentation explaining the procurement process, including an RFP issued in October 2016. Staff received five (5) responses and interviewed four (4) firms. The evaluation panel consisted of the Director of Economic & Community Development, the Director of Public Works, the Director of Finance and a Management Analyst from the City of Belmont. David Taussig and Associates scored the highest in this process. Accordingly, staff recommended approval of the proposed resolution. Motion –Mayor Pro Tempore Matsumoto /Second – Councilman Addiego: to approve Resolution No. 35 -2018. Approved by the following roll call vote: AYES: Councilmen Gupta and Addiego, Mayor Pro Tempore Matsumoto and Mayor Normandy; NAYS: None; ABSENT: Councilman Garbarino; ABSTAIN: None. 5. Report regarding a resolution approving a consulting services agreement with CSS Environmental Services, Inc. of Novato, California for the Environmental Monitoring of the former Oyster Point Landfill in an amount not to exceed $233,910, authorizing the City Manager to execute the agreement, and authorizing a total budget of $280,692. (Sam Bautista, Principal Engineer) 5a. Resolution No. 36 -2018 approving a consulting services agreement with CSS Environmental Services, Inc. of Novato, California for the Environmental Monitoring of the former Oyster Point Landfill in an amount not to exceed $233,910, authorizing the City Manager to execute the agreement, and authorizing a total budget of $280,692. Principal Engineer Bautista presented the staff report recommending that Council adopt a resolution approving a consulting services agreement with CSS Environmental Services, Inc. of Novato, California for the Environmental Monitoring of the former Oyster Point Landfill in an amount not to exceed $233,910, authorizing the City Manager to execute the agreement, and authorizing a total budget of $280,692. Engineer Bautista explained that pursuant to Order, the land located along San Francisco Bay is regulated by the Regional Water Quality Control Board. The majority of the landfill is open space, but a portion of the landfill has been developed to include a public marina, boat launch area, a yacht club, a boat sales building, and a small office/hotel complex. The San Mateo Harbor District operates the public marina on the landfill and is responsible for the general maintenance of the marina and public spaces. Technical environmental monitoring reports are a requirement of the Order. City staff relies on environmental consultants with appropriate expertise to perform the required monitoring and reporting. Pursuant to a detailed RFP process, CSS Environmental was selected to provide this service. Motion — Councilman Gupta/Second— Councilman Addiego: to approve Resolution No. 36 -2018. Approved by the following roll call vote: AYES: Councilmen Gupta and Addiego, Mayor Pro Tempore Matsumoto and Mayor Normandy; NAYS: None; ABSENT: Councilman Garbarino; ABSTAIN: None. 6. Report regarding a Special Landowner Election for Community Facilities District, a resolution Declaring Results of Special Landowner Election and Directing Recording of Notice of Special Tax Lien for City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities), and introduction of Ordinance Levying Special Tax within Community Facilities District No. 2017 -01 (Public Services and Facilities). (Jason Rosenberg, City Attorney) 6a. Resolution No. 37 -2018 declaring results of special landowner election and directing REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 7 recording of notice of special tax lien within the City Of South San Francisco Community Facilities District No. 2017 -01 (Public Services And Facilities) 6b. Ordinance levying special tax within the City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities). Attorney David Cincotta of Jeffer, Mangels, Butler, Marmaro, LLP addressed Council on behalf of his client, Kashiwa Fudosan America, Inc. ( "Kashiwa "). Mr. Cincotta stated Kashiwa's position that the City could not legally vote to create the Community Facilities District ( "CFD "). He stated that City -owned property cannot be used to create a CFD unless it qualifies for one (1) of two (2) exemptions at the time of the vote. He further stated that neither exemption applied in this instance. First, there was not a promise to pay the special tax assessment pertinent to the City -owned property. Second, there was not a commitment to pay the special tax assessment on the same basis as every other property owner in the district until the intended transfer of the City -owned property was realized. He concluded that the City did not intend to pay the special tax assessment. Accordingly, since there was no intent to pay, the City could not vote, and its vote could not legally be counted in the total. Mr. Cincotta continued and stated that the entire CFD had been unfairly manipulated to Kashiwa's disadvantage; and, further, that the only payment against the assessment in the first year would come from Kashiwa in the amount of $178,000. Mr. Cincotta closed by urging that Council not vote this evening - or in the alternative - that it vote against the CFD. City Attorney Rosenberg presented the staff report recommending that Council take the following actions: 1) Hold the previously called special landowner election for CFD No. 2017 -01 (Public Services and Facilities); 2) Adopt a resolution declaring results of special landowner election and directing recording of notice of special tax lien within the City of South San Francisco CFD No. 2017 -01 (Public Services and Facilities); and 3) Introduce an Ordinance levying special tax within the City of South San Francisco CFD No. 2017 -01 (Public. Services and Facilities), and waive further reading. He provided a brief history of the legislative actions pertinent to CFD 2017 -01 and presented bond counsel Scott Ferguson's letter responses to letter and stated objections submitted by Kashiwa's attorneys. He stated the issue hinged on whether the City qualifies as a landowner such that its vote could be counted towards the necessary 2/3 ratio. City Attorney Rosenberg explained that City -owned parcels five (5) and six (6) could legally be counted towards the vote. Parcel 5 is scheduled for commercial recreation, restaurant uses and open space. The City intends that those uses will be subject to taxation. Further, parcel 6 has long been planned as a hotel parcel and the City would enter a ground lease subject to a lengthy RFP development process. In any event, all possible scenarios yield parcels 5 and 6 being subject to private taxation activity. He closed by stating that on that basis, the City could take action this evening and properly count the votes. Attorney Scott Ferguson of Jones Hall, the City's bond counsel, addressed Council and advised the City's property meets the criteria for exemption as it had declared its intent to transfer the parcels at issue by sale or lease to private parties. Mr. Ferguson respectfully disagreed with Mr. Cincotta as to whether the exemption required the City's promise to pay in the interim period before the transfer is realized. He stated there was no link between the City's eligibility to vote on a special tax assessment and later payment. In fact, the whole structure of the exception to the rule is to facilitate voter participation by property intended to be taxed in the future. He concluded that City parcels 5 and 6 were properly included in the ballot process and Council had the authority to proceed with the proposed actions. REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 8 Mayor Pro Tempore Matsumoto queried whether parcel 5 was exempt. City Attorney Rosenberg advised commercial uses were planned on parcel 5, including commercial recreation and restaurant uses. In response to a further question from Mayor Pro Tempore Matsumoto, City Attorney Rosenberg confirmed that commercial recreation uses are subject to taxation and that the tax would be paid by a private operator. In response to an inquiry from Councilman Gupta, Mr. Ferguson confirmed the law did not require the City to immediately assume the tax pending completion of the transfer to a private party as long as its stated intent was to transfer the property to private ownership in the future. City Attorney Rosenberg added that he disagreed with Mr. Cincotta's assertion that Kashiwa would be the only owner paying in the initial year of taxation. He noted that Oyster Point Development, LLC ( "OPD ") already had a number of developed properties within the CFD that would be subject to taxation in the first year. Councilman Addiego stated he was satisfied with the advice City Attorney Rosenberg and Mr. Ferguson provided. City Attorney Rosenberg stated Council and the City Clerk could move forward with the election. Mayor Normandy stated: "[t]his is the time and place for the landowner election for the City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities)." She then requested that City Clerk Martinelli announce the result of the property owner vote. City Clerk Martinelli announced the voted ballots as follows: The City of South San Francisco with 8.41 acres and 9 votes voted: YES. OPD with 44.24 acres and 45 votes voted: YES. Kashiwa with 22.51 acres and 23 votes voted: NO. City Clerk Martinelli then stated the Canvass and Statement of Results of Election as follows: "[c]anvass and statement of result of election, City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities). I hereby certify that on March 14, 2018, I canvassed the returns of the election held on March 14, 2018, in the City of South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities) and the total number of ballots cast in such Community Facilities District and the total number of votes cast for and against the measure are as follows and the totals as shown for and against the measure are full, true and correct: Qualified Landowner Votes — 77; Votes Cast — 77; Yes- 54; No- 23." The City Clerk stated the vote total yielded a result of 70.1 % in favor of the measure and 29.9% opposed to the measure. Accordingly, the measure passed. The Canvass was signed and dated March 14, 2018, signed by the City Clerk and embossed with the City Seal. Mayor Normandy then stated: "[t]he record shows that at least 2 /3rds of the property owner votes are in favor of the levy of the special taxes and the establishment of the appropriations limit. We may now proceed with the final actions for the District: (i) consideration of a `Resolution declaring results of special landowner election and directing recording of notice of special tax lien within the REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 9 City Of South San Francisco Community Facilities District No. 2017 -01 (Public Services And Facilities),' which will declare the results of the election and direct the City Clerk to record the Notice of Special Tax Lien and (ii) introduction of an Ordinance levying special tax within the City of South San Francisco Community Facilities District No. 2017 -01 (Public Services And Facilities). After its introduction, this Ordinance will be considered for adoption at our March 28, 2018 meeting." Motion — Councilman Gupta/Second— Councilman Addiego: to approve Resolution No. 37 -2018. Approved by the following roll call vote: AYES: Councilmen Gupta and Addiego and Mayor Normandy; NAYS: Mayor Pro Tempore Matsumoto; ABSENT: Councilman Garbarino; ABSTAIN: None. Motion — Councilman Addiego /Second — Councilman Gupta: to waive reading and introduce an ordinance levying special tax within the City of South San Francisco Community Facilities District No. 2017 -01 (Public Services And Facilities). Approved by the following roll call vote: AYES: Councilmen Gupta and Addiego and Mayor Normandy; NAYS: Mayor Pro Tempore Matsumoto; ABSENT: Councilman Garbarino; ABSTAIN: None. Recess: 8:54 p.m. Meeting resumed: 9:04 p.m. CONSENT CALENDAR 7. Motion to approve the Minutes from the meeting of February 28, 2018. 8. Motion confirming payment registers for March 14, 2018. (Richard Lee, Director of Finance) 9. Report regarding a motion to accept the construction improvements of the Water Quality Control Plant Standby Generator and Elevated Bus Duct Replacement Project as complete in accordance with the plans and specifications, with a total construction cost of $4,785,131. (Sam Bautista, Principal Engineer) 10. Report regarding appointment of the City Manager as the City of South San Francisco representative to the Colma Creek Flood Control Advisory Committee. (Eunejune Kim, Director of Public Works). 11. Report regarding a resolution approving the transfer of ownership of a modular trailer installed at the bocce courts at Orange Memorial Park to the Italian American Citizens Club, and executing a new Lease Agreement with the IACC to define the terms and conditions for the IACC's use of the trailer on City property. (Brian Crume, Facilities Maintenance Manager) I la. Resolution No. 38 -2018 approving the transfer of ownership of a modular trailer installed at the bocce courts at Orange Memorial Park to the Italian American Citizens Club and executing a new Lease Agreement to define the terms and conditions for the Italian American Citizens Club's use of the trailer on City property. 12. Report regarding a resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard; and further amending the Fiscal Year 2017 -18 Public Works Department operating REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 10 budget by an additional $23,845 pursuant to budget amendment no. 18.026. (Eunejune Kim, Director of Public Works) 12a. Resolution No. 39 -2018 authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard; and further amending the Fiscal Year 2017 -18 Public Works Department operating budget by an additional $23,845 pursuant to budget amendment no. 18.026. 13. Report regarding Resolution approving a Second Amendment to the Consulting Services Agreement with Rebecca Burnside and authorizing the City Manager execute a Second Amendment to the Consulting Services Agreement with Rebecca Burnside to provide human resources consulting services for an additional $65,000, in a total amount not to exceed $140,000. (Mich Mercado, HR Manager) 13a. Resolution No. 40 -2018 approving a Second Amendment to the Consulting Services Agreement with Rebecca Burnside and authorizing the City Manager execute a Second Amendment to the Consulting Services Agreement with Rebecca Burnside to provide human resources consulting services for an additional $65,000, in a total amount not to exceed $140,000. 14. Report regarding a resolution approving the filing of an application for Department of Resources Recycling and Recovery funds allocated through the State of California in their Fiscal Year 2017 -18 budget in the amount of $16,471 to support Beverage Container Recycling Programs in City Parks, and authorizing the Finance Director to adjust the City's Fiscal Year 2018 -19 expenditure and revenue budget upon receipt of funds pursuant to budget amendment #18.024. (Sharon Ranals, Director of Parks and Recreation) 14a. Resolution No. 41 -2018 approving the filing of an application for Department of Resources Recycling and Recovery funds allocated through the State of California in their Fiscal Year 2017 -18 budget in the amount of $16,471 to support Beverage Container Recycling Programs in City Parks, and authorizing the Finance Director to adjust the City's Fiscal Year 2018 -19 revenue budget upon receipt of funds pursuant to budget amendment #18.024. 15. Report regarding an ordinance amending the South San Francisco Zoning Ordinance, related to the Downtown Station Area Specific Plan District, in accordance with South San Francisco Municipal Code Chapter 20.550. (Adena Friedman, Senior Planner) Item not heard. 15a. Ordinance amending the South San Francisco Zoning Ordinance, related to the Downtown Station Area Specific Plan District, in accordance with South San Francisco Municipal Code Chapter 20.550. Item not heard. Item No. 8: In response to inquiries from Mayor Pro Tempore Matsumoto regarding the warrants, Finance Director Lee advised as follows: 1) unemployment was paid upon termination and the current amount reflected payment to four (4) individuals; 2) donation accounts were not reflected as general fund balances but were allocated toward the purpose of the donation, e.g. parks and REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 11 recreation; 3) parking citation amounts were passed through to the County and State pursuant to their respective portions of the fees and 4) the Conference Center hotel tax passes through the City to the Conference Center. Parks Manager Mediati advised the bike racks on Centennial Way were for City purposes and not Lime Bike related. Item No. 9: Councilman Gupta queried the contractor's lack of knowledge pertinent to the need for an appropriate relay switch for the backup generator. Councilman Addiego echoed this concern regarding the contractor's competence. Engineer Bautista cited past examples of positive work experiences with the contractor. Councilman Addiego expressed concern that the contractor was apparently not aware of PG &E's requirements in this instance. Item No. 11: Mayor Pro Tempore Matsumoto queried the frequency at which staff reviewed the 51/49% co- sponsored group ratio. Parks Manager Mediati advised the ratio is reviewed annually for each group. The South San Francisco Italian Athletic Club is always very good at maintaining the required ratio. At the recommendation of City Attorney Rosenberg, Councilman Addiego, Mayor Pro Tempore Matsumoto and Mayor Normandy disclosed they were former members of the South San Francisco Italian American Citizens Club. Item No. 12: Mayor Pro Tempore Matsumoto stated the contract amounts were confusing in light of the initial emergency funding request now contrasted against continued funding requests. Director of Public Works Kim advised the burn rate initially projected at the time of the emergency had to be adjusted in light of what was discovered during the course of the work. Item No. 13: Mayor Pro Tempore Matsumoto stated the staff report was presented in a convoluted format and did not adequately explain the initial contract amount and amendment. She requested a more in depth explanation of the contract in order to be able to vote on the issue. City Manager Futrell advised the initial contract with Rebecca Burnside was within the City Manager's authority as it was for routine consulting services up to $75,000. When the Human Resources Director resigned in late January, staff determined it would be necessary to utilize Ms. Burnside's services more heavily to fill the gap. Accordingly, she was appointed Interim Human Resources Director and is on site two (2) days a week and available by telephone otherwise. Staff believes this arrangement will push the contract upwards of the $75,000 City Manager authority threshold and is presenting the amendment to Council for approval up to $140,000. Item No. 14: Mayor Pro Tempore was pleased that the Beverage Container Recycling Program would be installed in City Parks. She encouraged the use of pictures to assist users with disposing of their materials appropriately. Parks Director Mediati advised dual- screen containers would be installed at Orange Memorial Park. REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 12 Item No. 15: At Councilman Addiego's suggestion, the Council agreed to pull Item No. 15 from consideration as Councilman Garbarino was not available to vote on the ordinance, which had been introduced pursuant to a 3 -2 vote. Motion - Councilman Gupta/Second- Councilman Addiego: to approve Consent Calendar Items 7- 14. Approved by the following roll call vote: AYES: Councilmen Gupta and Addiego, Mayor Pro Tempore Matsumoto and Mayor Normandy; NAYS: None; ABSENT: Councilman Garbarino; ABSTAIN: None. ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT Being no further business, Mayor Normandy adjourned the meeting at 9:43 p.m. Submitted by: /-) Approved by: Krista Ma 'nelli, it Clerl Liza Normandy, Mayo City of South ancis City of South San Francisco REGULAR CITY COUNCIL MEETING MARCH 14, 2018 MINUTES PAGE 13