HomeMy WebLinkAboutMinutes 2018-03-14 @7:00WEDNESDAY, MARCH 14, 2018
7:00 p.m.
CALL TO ORDER Time: 7:01 p.m.
ROLL CALL Present: Councilmembers Addiego and Gupta, Mayor Pro
Tern Matsumoto and Mayor Normandy.
Absent: Councilman Garbarino.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mr. Capitan of South San Francisco High School who teaches
Social Studies and Advanced Placement Government.
AGENDA REVIEW
None.
ANNOUNCEMENTS FROM STAFF
City Manager Futrell announced the commencement of the Annual Youth Government Day
Program, which had kicked -off earlier in the day. At this evening's meeting, staff and City
Officials were shadowed by their youth government counterparts from South San Francisco High
School, El Camino High School and Baden High School. Mr. Futrell invited the youth to introduce
themselves. The youth introduced themselves as follows:
-Joshua Gomes of South San Francisco High School shadowing Finance Director, Richard
Lee
-Eduardo Unisa Jr. of South San Francisco High School shadowing Communications
Director, Leslie Arroyo
•Ionannis Pitcock of El Camino High School shadowing City Attorney, Jason Rosenberg
•Jakin Lin and Marian Nieto of South San Francisco High School shadowing Parks and
Recreation Director, Sharon Ranals
•Zahra Anwar of El Camino High School shadowing Information Technology Manager,
Tony Barrera
•Rodolfo Reyes- Rosales of South San Francisco High school shadowing Acting Fire Chief
Jess Magallanes
•Zena -Marie Gonzalez of El Camino High School shadowing Assistant City Manager,
Marian Lee
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REGULAR MEETING
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COUNCIL CHAMBERS
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SOUTH SAN FRANCISCO, CA
WEDNESDAY, MARCH 14, 2018
7:00 p.m.
CALL TO ORDER Time: 7:01 p.m.
ROLL CALL Present: Councilmembers Addiego and Gupta, Mayor Pro
Tern Matsumoto and Mayor Normandy.
Absent: Councilman Garbarino.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mr. Capitan of South San Francisco High School who teaches
Social Studies and Advanced Placement Government.
AGENDA REVIEW
None.
ANNOUNCEMENTS FROM STAFF
City Manager Futrell announced the commencement of the Annual Youth Government Day
Program, which had kicked -off earlier in the day. At this evening's meeting, staff and City
Officials were shadowed by their youth government counterparts from South San Francisco High
School, El Camino High School and Baden High School. Mr. Futrell invited the youth to introduce
themselves. The youth introduced themselves as follows:
-Joshua Gomes of South San Francisco High School shadowing Finance Director, Richard
Lee
-Eduardo Unisa Jr. of South San Francisco High School shadowing Communications
Director, Leslie Arroyo
•Ionannis Pitcock of El Camino High School shadowing City Attorney, Jason Rosenberg
•Jakin Lin and Marian Nieto of South San Francisco High School shadowing Parks and
Recreation Director, Sharon Ranals
•Zahra Anwar of El Camino High School shadowing Information Technology Manager,
Tony Barrera
•Rodolfo Reyes- Rosales of South San Francisco High school shadowing Acting Fire Chief
Jess Magallanes
•Zena -Marie Gonzalez of El Camino High School shadowing Assistant City Manager,
Marian Lee
-Jakarta Kumasi - Nakuru of South San Francisco High School shadowing City Manager,
Mike Futrell
-Joshua San Juan Zamora of El Camino High School shadowing Police Chief, Jeff
Azzopardi
•Renalyn Ejada of South San Francisco High School and Nelli -Anne Lopez Reverente of
Baden High School shadowing Library Director, Valerie Sommer
-Monique Ray of El Camino High School shadowing City Clerk, Hon. Krista Martinelli
-James Lang of El Camino High School shadowing Director of Economic and Community
Development, Alex Greenwood
-Jeremy Guiman of South San Francisco High School shadowing Public Works Director
Eunejune Kim
•Fabricio Alfaro- Romero of South San Francisco High School shadowing City
Councilmember Hon. Mark Addiego
•Cheska Ibasan of South San Francisco High School shadowing City Councilmember Hon.
Pradeep Gupta
-Maya Patel of El Camino High School shadowing Mayor Pro Tempore, Hon. Karyl
Matsumoto
Mayor, Liza Normandy announced her counterpart as Shannen Recio of El Camino High School.
Management Analyst II Boles announced a Clean -up and Tree Planting Event being sponsored by
the Community Preservation Task Force on Saturday, March 31, 2018 from 9:00 a.m. to 1:00 p.m.
The group would meet at the corner of Francisco Drive and Sonora Avenue in South San Francisco.
Community Service Credits were available to high school participants.
PRESENTATIONS
1. Presentation from Chandler Asset Management providing an update on the City of South
San Francisco's Investment Portfolio. (Jeff Probst and Jayson Schmitt, Chandler Asset
Management)
Jeff Probst of Chandler Asset Management presented to Council. He reminded Council of changes
to the City's portfolio established in 2015, including: 1) increased overall diversification potential;
2) addition of new asset classes; 3) addition of supranational securities, newly approved for
California in 2015; and 4) maintenance of safety and liquidity throughout and after the transition.
Based on these principles, the portfolio was transitioned over a two (2) year period,
opportunistically increasing exposure. At present, the transition is complete and the portfolio has
transitioned and is more diversified through many security types. Mr. Probst displayed a slide
indicating the progression of the City's Portfolio yield in the positive direction and reviewed
Chandler's commitment to excellence in service and communication.
Councilman Addiego thanked Chandler for coming from San Diego to make the presentation to
Council. He was pleased with the results to date.
Mayor Pro Tempore Matsumoto queried who on City staff sets benchmarks with Chandler.
Mr. Probst advised it was a collaborative process amongst Finance Director Lee, City Treasurer,
Hon. Frank Risso and Chandler, but that decisions were ultimately directed by the City.
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MINUTES PAGE 2
In response to a further question from the Mayor Pro Tempore, Mr. Probst advised that Chandler
still sees the potential of increased earnings for the City based on a positive market for investors.
Chandler does not foresee the onset of a recession in the next year and fundamentals remain strong.
Accordingly, Chandler would maintain current holdings as long as this position is suitable for the
City.
PUBLIC COMMENTS
None.
COUNCIL COMMENTS /REQUESTS
In response to an inquiry from Mayor Pro Tempore Matsumoto, staff advised PG &E had provided
assurances it would remedy the situation contributing to a recent emergency incident impacting a
local home.
Councilman Gupta commended the current Youth Government Day participants on their impressive
credentials and contributions. He was pleased with the program's success.
Councilman Addiego advised on a recent meeting of the Housing Standing Committee of the City
Council and Planning Commission. He noted that the legislative body interviewed five (5)
developers to build 700 to 900 housing units on the former PUC property near the planned Civic
Center Campus. He noted that combined with other developments, the situation would reach critical
mass. He requested that staff provide an update on the housing stock and potential future
developments to yield a discussion of current status. Councilman Addiego also commented on the
low percentage of local residents signed up for SMC alerts for emergency situations. He suggested
that the City might establish a campaign to increase awareness of this distribution list and encourage
local residents to sign up for the alerts.
Mayor Normandy announced the Youth Baseball Parade was scheduled for 10:00 a.m. at Alta Loma
Park on Saturday, March 17, 2018. She was looking forward to throwing out the first pitch to kick-
off the season.
PUBLIC HEARING
2. Report regarding holding a Public Hearing on the City's housing, community, and economic
development needs for the 2018 -2023 Five -Year Consolidated Plan and 2018 -2019 One Year
Action Plan and providing direction to the Community Development Block Grant Subcommittee
regarding funding priorities. (Maria Wada, Community Development Coordinator)
Community Development Coordinator Wada presented the staff report recommending that Council
hear public testimony on the City's housing, community, and economic development needs for the
Five -Year Consolidated Plan 2018 -2023 and the 2018 -2019 Annual Action Plan, and provide
direction to the Community Development Block Grant Standing Committee regarding funding
priorities.
Public Hearing Opened: 7:32 p.m.
Amanda LeBlanc Freeman of Rape Trauma Services addressed Council. She stated that the housing
crisis has contributed to an increase in sexual violence against children. In many cases families
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MINUTES PAGE 3
were being faced with choosing to report or live with the problem. Support from CDBG funding
would assist with the organization's mission to assist children and families confronted with this
issue.
Peter of StarVista addressed Council. He spoke of the success experienced at the triplex in South
San Francisco at the intersection of Orange and Grand Avenues. He introduced a resident of the
program, Chanel Jones, to provide more information to Council about its impact on her life.
Resident of the StarVista triplex on Orange and Grand Avenues, Chanel Jones addressed Council
regarding her experience. The program had been very beneficial to her success in that her housing
was secured for three (3) years. With her housing secured, she was free to pursue self - improvement
measures that ultimately led to procurement of gainful employment. She was very thankful for the
program and urged continued CDBG funding to permit others like her to succeed.
Mayor Pro Tempore Matsumoto congratulated Ms. Jones, stating that success stories like hers make
the program worthwhile.
Kirsten Irgens - Moller with Ombudsman Services addressed Council and advocated for the
allocation of CDBG funding to its programs. She stated that the organization supports seniors
living in long -term care and confronts issues facing the ageing population.
Robert Torbensen, a volunteer with Rebuilding Together, addressed Council and thanked it for its
past support of CDBG funding for the organization. He was honored to advocate for funding for the
organization's Low Income Homeowner Repair Program. He advised that in the past year, 40 -50
homes on the Peninsula had been repaired as a result of this program, which permitted many
longtime residents to remain in their homes.
Laura Fanucchi of HIP Housing addressed Council. She thanked it for its past support of the
organization. She advocated for CDBG funding and shared information regarding the success of
the Home Sharing Program in South San Francisco. She then introduced South San Francisco
resident Irene, who discussed the success she had with the Home Sharing Program. Irene stated the
program permitted her to remain in her home.
Hon. Diane Papan of John's Closet advocated for CDBG funding for the program. She stated the
program provides clothing to low income school aged children which boosts their self - esteem and
goes a long way towards removing some of the social barriers to learning.
Laura Bent and Angie Rodriguez of Samaritan House's Safe Harbor Shelter addressed Council.
They shared a story regarding a local resident who had worked his way out of being homeless
thanks to.programming and shelter he received at Safe Harbor. The women requested Council's
continued support with CDBG funding.
Zena Andreani of CORA advised that one (1) in three (3) women and one (1) in four (4) men are
confronted by intimate partner abuse on a daily basis. She stated that the program's mission is to
provide support for those impacted to help break the cycle of abuse in San Mateo County. The
organization, which was in its 41St year, requested Council's continued support of it programs
through the allocation of CDBG funding.
Gloria Flores Garcia of El Concillo San Mateo County addressed Council. She thanked Council for
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MINUTES PAGE 4
its past support of the organization and requested continued support for its minor home repair
program for extremely low to very low income population. She provided examples of repairs that
had been performed in South San Francisco and stated she hoped the organization could continue to
be of service in this way.
Directing Attorney, Shirley Gibson, of the Legal Aid Society of San Mateo County addressed
Council. She spoke of the agency's mission to help combat homelessness by preventing
displacements. She advised of a current situation confronting an elderly South San Francisco couple
facing eviction for rent increase related reasons. She stated the agency would continue to advocate
for residents with similar issues and requested Council's continued support with CDBG funding.
Alexandra Manieri of the Center for Independence of Individuals with Disabilities addressed
Council. She advised of the Housing Accessibility Modification (HAM) Program which assists with
accommodations to homes and residences that assist with independent living. In response to an
inquiry from Mayor Pro Tempore Matsumoto, she advised assistance included installation of
internal and external residential ramps.
Ann Marquart of Project Sentinel addressed Council. She thanked it for its past support of the
organization and stated the organization's mission to assist tenants fight against overly restrictive
occupancy policies.
Public Hearing Closed: 8:13 p.m.
Mayor Pro Tempore Matsumoto thanked the organizations for their hard work in our community.
She expressed frustration that the need outweighs the City's CDBG allocation.
Councilman Gupta echoed concerns regarding the shrinking funding pool in light of the housing
crisis facing the region.
Councilman Addiego thanked the CDBG Standing Committee of the City Council for their
leadership on funding recommendations. He also thanked the organizations for their work in the
community and their thoughtful presentations to Council. He noted that every organization that had
submitted a funding request had presented, with the exception of LifeMoves.
Mayor Normandy stated that LifeMoves receives a large funding allotment from the County.
3. Report regarding resolution approving a cannabis operator permit application fee, a cannabis
operator permit fee, and a cannabis business inspection fee; and amending the Fiscal Year 2017 -18
master fee schedule. (Richard Lee, Director of Finance)
3a. Resolution No. 34 -2018 approving a cannabis operator permit application fee, a
cannabis operator permit fee, and a cannabis business inspection fee; and amending
the Fiscal Year 2017 -18 master fee schedule.
Finance Director Lee presented the staff report recommending that Council adopt a resolution
approving a cannabis operator permit application fee, a cannabis operator permit fee, and a cannabis
business inspection fee and amending the Fiscal Year 2017 -18 master fee schedule. Director Lee
provided a PowerPoint reviewing the recent history of the City's cannabis related legislation closing
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MINUTES PAGE 5
with the February 14, 2018 adoption of an ordinance banning microbusinesses and permitting
manufacturing, testing, distribution, and delivery uses. He explained that in the very near future,
Council would consider a proposed ordinance to permit and regulate the indoor commercial
cultivation of cannabis. Pursuant to a cannabis cost recovery fee study by Hinderliter, de Llamas &
Associates staff was recommending the establishment of the following fees: 1) Cannabis Operator
Application Fee - $7,528; 2) Cannabis Business Inspection Fee - $360 and 3) Cannabis Operator
Permit Fee - $15,274.
Public Hearing Opened: 8:20 p.m.
Public Hearing Closed: 8:20 p.m.
In response to a question from Mayor Pro Tempore Matsumoto regarding why the fees were not
rounded, Director Lee advised that pursuant to state law, fees could be rounded down, but not up as
the City could not charge more than the actual cost to provide the service.
Councilman Addiego queried the number of staff hours respectively tied to the $15,274 Cannabis
Operator Fee and $7,528 Cannabis Operator Application Fee.
Director Lee advised the Operator Permit Fee reflected 91 hours of staff time and the Application
Fee reflected 44.5 hours of staff time based on an assumption of nine (9) permits.
In response to a question by Councilman Gupta querying the sensitivity of the fees to the
assumption of nine (9) businesses in South San Francisco, Director Lee advised that as long as the
time increments related to each permit were accurate, then the fees would be correct. The City
would review the actual number of permits in a year's time and propose any necessary adjustments
to Council.
Motion— Councilman Gupta/Second— Councilman Mark Addiego: to approve Resolution No. 34-
2018. Approved by the following roll call vote: AYES: Councilmen Gupta and Addiego, Mayor
Pro Tempore Matsumoto and Mayor Normandy; NAYS: None; ABSENT: Councilman Garbarino;
ABSTAIN: None.
ADMINISTRATIVE BUSINESS
4. Report regarding resolution authorizing the City Manager to execute an on call agreement with
David Taussig and Associates for special tax consultant services in an amount not to exceed
$150,000 per year for a two year period and approving Budget Amendment 18.025. (Richard Lee,
Director of Finance)
4a. Resolution No. 35 -2018 authorizing the City Manager to execute an on call
agreement with David Taussig & Associates for special tax consultant services in an
amount not to exceed $150,000 per year for a two year period and approving Budget
Amendment 18.025.
Director of Finance Lee presented the staff report recommending that Council approve a resolution
authorizing the City Manager to execute an on call agreement with David Taussig and Associates
for special tax consultant services in an amount not to exceed $150,000 per year for a two (2) year
period ending June 30, 2019, and approving Budget Amendment 18.025. He provided a Power
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MINUTES PAGE 6
Point presentation explaining the procurement process, including an RFP issued in October 2016.
Staff received five (5) responses and interviewed four (4) firms. The evaluation panel consisted of
the Director of Economic & Community Development, the Director of Public Works, the Director
of Finance and a Management Analyst from the City of Belmont. David Taussig and Associates
scored the highest in this process. Accordingly, staff recommended approval of the proposed
resolution.
Motion –Mayor Pro Tempore Matsumoto /Second – Councilman Addiego: to approve Resolution No.
35 -2018. Approved by the following roll call vote: AYES: Councilmen Gupta and Addiego, Mayor
Pro Tempore Matsumoto and Mayor Normandy; NAYS: None; ABSENT: Councilman Garbarino;
ABSTAIN: None.
5. Report regarding a resolution approving a consulting services agreement with CSS
Environmental Services, Inc. of Novato, California for the Environmental Monitoring of the former
Oyster Point Landfill in an amount not to exceed $233,910, authorizing the City Manager to execute
the agreement, and authorizing a total budget of $280,692. (Sam Bautista, Principal Engineer)
5a. Resolution No. 36 -2018 approving a consulting services agreement with CSS
Environmental Services, Inc. of Novato, California for the Environmental
Monitoring of the former Oyster Point Landfill in an amount not to exceed $233,910,
authorizing the City Manager to execute the agreement, and authorizing a total
budget of $280,692.
Principal Engineer Bautista presented the staff report recommending that Council adopt a resolution
approving a consulting services agreement with CSS Environmental Services, Inc. of Novato,
California for the Environmental Monitoring of the former Oyster Point Landfill in an amount not
to exceed $233,910, authorizing the City Manager to execute the agreement, and authorizing a total
budget of $280,692. Engineer Bautista explained that pursuant to Order, the land located along San
Francisco Bay is regulated by the Regional Water Quality Control Board. The majority of the
landfill is open space, but a portion of the landfill has been developed to include a public marina,
boat launch area, a yacht club, a boat sales building, and a small office/hotel complex. The San
Mateo Harbor District operates the public marina on the landfill and is responsible for the general
maintenance of the marina and public spaces. Technical environmental monitoring reports are a
requirement of the Order. City staff relies on environmental consultants with appropriate expertise
to perform the required monitoring and reporting. Pursuant to a detailed RFP process, CSS
Environmental was selected to provide this service.
Motion — Councilman Gupta/Second— Councilman Addiego: to approve Resolution No. 36 -2018.
Approved by the following roll call vote: AYES: Councilmen Gupta and Addiego, Mayor Pro
Tempore Matsumoto and Mayor Normandy; NAYS: None; ABSENT: Councilman Garbarino;
ABSTAIN: None.
6. Report regarding a Special Landowner Election for Community Facilities District, a resolution
Declaring Results of Special Landowner Election and Directing Recording of Notice of Special Tax
Lien for City of South San Francisco Community Facilities District No. 2017 -01 (Public Services
and Facilities), and introduction of Ordinance Levying Special Tax within Community Facilities
District No. 2017 -01 (Public Services and Facilities). (Jason Rosenberg, City Attorney)
6a. Resolution No. 37 -2018 declaring results of special landowner election and directing
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MINUTES PAGE 7
recording of notice of special tax lien within the City Of South San Francisco
Community Facilities District No. 2017 -01 (Public Services And Facilities)
6b. Ordinance levying special tax within the City of South San Francisco Community
Facilities District No. 2017 -01 (Public Services and Facilities).
Attorney David Cincotta of Jeffer, Mangels, Butler, Marmaro, LLP addressed Council on behalf of
his client, Kashiwa Fudosan America, Inc. ( "Kashiwa "). Mr. Cincotta stated Kashiwa's position that
the City could not legally vote to create the Community Facilities District ( "CFD "). He stated that
City -owned property cannot be used to create a CFD unless it qualifies for one (1) of two (2)
exemptions at the time of the vote. He further stated that neither exemption applied in this instance.
First, there was not a promise to pay the special tax assessment pertinent to the City -owned
property. Second, there was not a commitment to pay the special tax assessment on the same basis
as every other property owner in the district until the intended transfer of the City -owned property
was realized. He concluded that the City did not intend to pay the special tax assessment.
Accordingly, since there was no intent to pay, the City could not vote, and its vote could not legally
be counted in the total. Mr. Cincotta continued and stated that the entire CFD had been unfairly
manipulated to Kashiwa's disadvantage; and, further, that the only payment against the assessment
in the first year would come from Kashiwa in the amount of $178,000. Mr. Cincotta closed by
urging that Council not vote this evening - or in the alternative - that it vote against the CFD.
City Attorney Rosenberg presented the staff report recommending that Council take the following
actions: 1) Hold the previously called special landowner election for CFD No. 2017 -01 (Public
Services and Facilities); 2) Adopt a resolution declaring results of special landowner election and
directing recording of notice of special tax lien within the City of South San Francisco CFD No.
2017 -01 (Public Services and Facilities); and 3) Introduce an Ordinance levying special tax within
the City of South San Francisco CFD No. 2017 -01 (Public. Services and Facilities), and waive
further reading. He provided a brief history of the legislative actions pertinent to CFD 2017 -01 and
presented bond counsel Scott Ferguson's letter responses to letter and stated objections submitted
by Kashiwa's attorneys. He stated the issue hinged on whether the City qualifies as a landowner
such that its vote could be counted towards the necessary 2/3 ratio. City Attorney Rosenberg
explained that City -owned parcels five (5) and six (6) could legally be counted towards the vote.
Parcel 5 is scheduled for commercial recreation, restaurant uses and open space. The City intends
that those uses will be subject to taxation. Further, parcel 6 has long been planned as a hotel parcel
and the City would enter a ground lease subject to a lengthy RFP development process. In any
event, all possible scenarios yield parcels 5 and 6 being subject to private taxation activity. He
closed by stating that on that basis, the City could take action this evening and properly count the
votes.
Attorney Scott Ferguson of Jones Hall, the City's bond counsel, addressed Council and advised the
City's property meets the criteria for exemption as it had declared its intent to transfer the parcels at
issue by sale or lease to private parties. Mr. Ferguson respectfully disagreed with Mr. Cincotta as to
whether the exemption required the City's promise to pay in the interim period before the transfer is
realized. He stated there was no link between the City's eligibility to vote on a special tax
assessment and later payment. In fact, the whole structure of the exception to the rule is to facilitate
voter participation by property intended to be taxed in the future. He concluded that City parcels 5
and 6 were properly included in the ballot process and Council had the authority to proceed with the
proposed actions.
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MINUTES PAGE 8
Mayor Pro Tempore Matsumoto queried whether parcel 5 was exempt.
City Attorney Rosenberg advised commercial uses were planned on parcel 5, including commercial
recreation and restaurant uses.
In response to a further question from Mayor Pro Tempore Matsumoto, City Attorney Rosenberg
confirmed that commercial recreation uses are subject to taxation and that the tax would be paid by
a private operator.
In response to an inquiry from Councilman Gupta, Mr. Ferguson confirmed the law did not require
the City to immediately assume the tax pending completion of the transfer to a private party as long
as its stated intent was to transfer the property to private ownership in the future.
City Attorney Rosenberg added that he disagreed with Mr. Cincotta's assertion that Kashiwa would
be the only owner paying in the initial year of taxation. He noted that Oyster Point Development,
LLC ( "OPD ") already had a number of developed properties within the CFD that would be subject
to taxation in the first year.
Councilman Addiego stated he was satisfied with the advice City Attorney Rosenberg and Mr.
Ferguson provided.
City Attorney Rosenberg stated Council and the City Clerk could move forward with the election.
Mayor Normandy stated: "[t]his is the time and place for the landowner election for the City of
South San Francisco Community Facilities District No. 2017 -01 (Public Services and Facilities)."
She then requested that City Clerk Martinelli announce the result of the property owner vote.
City Clerk Martinelli announced the voted ballots as follows:
The City of South San Francisco with 8.41 acres and 9 votes voted: YES.
OPD with 44.24 acres and 45 votes voted: YES.
Kashiwa with 22.51 acres and 23 votes voted: NO.
City Clerk Martinelli then stated the Canvass and Statement of Results of Election as follows:
"[c]anvass and statement of result of election, City of South San Francisco Community Facilities
District No. 2017 -01 (Public Services and Facilities). I hereby certify that on March 14, 2018, I
canvassed the returns of the election held on March 14, 2018, in the City of South San Francisco
Community Facilities District No. 2017 -01 (Public Services and Facilities) and the total number of
ballots cast in such Community Facilities District and the total number of votes cast for and against
the measure are as follows and the totals as shown for and against the measure are full, true and
correct: Qualified Landowner Votes — 77; Votes Cast — 77; Yes- 54; No- 23." The City Clerk stated
the vote total yielded a result of 70.1 % in favor of the measure and 29.9% opposed to the measure.
Accordingly, the measure passed. The Canvass was signed and dated March 14, 2018, signed by the
City Clerk and embossed with the City Seal.
Mayor Normandy then stated: "[t]he record shows that at least 2 /3rds of the property owner votes
are in favor of the levy of the special taxes and the establishment of the appropriations limit. We
may now proceed with the final actions for the District: (i) consideration of a `Resolution declaring
results of special landowner election and directing recording of notice of special tax lien within the
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MINUTES PAGE 9
City Of South San Francisco Community Facilities District No. 2017 -01 (Public Services And
Facilities),' which will declare the results of the election and direct the City Clerk to record the
Notice of Special Tax Lien and (ii) introduction of an Ordinance levying special tax within the City
of South San Francisco Community Facilities District No. 2017 -01 (Public Services And Facilities).
After its introduction, this Ordinance will be considered for adoption at our March 28, 2018
meeting."
Motion — Councilman Gupta/Second— Councilman Addiego: to approve Resolution No. 37 -2018.
Approved by the following roll call vote: AYES: Councilmen Gupta and Addiego and Mayor
Normandy; NAYS: Mayor Pro Tempore Matsumoto; ABSENT: Councilman Garbarino;
ABSTAIN: None.
Motion — Councilman Addiego /Second — Councilman Gupta: to waive reading and introduce an
ordinance levying special tax within the City of South San Francisco Community Facilities District
No. 2017 -01 (Public Services And Facilities). Approved by the following roll call vote: AYES:
Councilmen Gupta and Addiego and Mayor Normandy; NAYS: Mayor Pro Tempore Matsumoto;
ABSENT: Councilman Garbarino; ABSTAIN: None.
Recess: 8:54 p.m.
Meeting resumed: 9:04 p.m.
CONSENT CALENDAR
7. Motion to approve the Minutes from the meeting of February 28, 2018.
8. Motion confirming payment registers for March 14, 2018. (Richard Lee, Director of Finance)
9. Report regarding a motion to accept the construction improvements of the Water Quality Control
Plant Standby Generator and Elevated Bus Duct Replacement Project as complete in accordance
with the plans and specifications, with a total construction cost of $4,785,131. (Sam Bautista,
Principal Engineer)
10. Report regarding appointment of the City Manager as the City of South San Francisco
representative to the Colma Creek Flood Control Advisory Committee. (Eunejune Kim, Director of
Public Works).
11. Report regarding a resolution approving the transfer of ownership of a modular trailer installed
at the bocce courts at Orange Memorial Park to the Italian American Citizens Club, and executing a
new Lease Agreement with the IACC to define the terms and conditions for the IACC's use of the
trailer on City property. (Brian Crume, Facilities Maintenance Manager)
I la. Resolution No. 38 -2018 approving the transfer of ownership of a modular trailer installed at
the bocce courts at Orange Memorial Park to the Italian American Citizens Club and
executing a new Lease Agreement to define the terms and conditions for the Italian
American Citizens Club's use of the trailer on City property.
12. Report regarding a resolution authorizing the continuation of emergency repair work to address
the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough
Boulevard; and further amending the Fiscal Year 2017 -18 Public Works Department operating
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MINUTES PAGE 10
budget by an additional $23,845 pursuant to budget amendment no. 18.026. (Eunejune Kim,
Director of Public Works)
12a. Resolution No. 39 -2018 authorizing the continuation of emergency repair work to address
the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough
Boulevard; and further amending the Fiscal Year 2017 -18 Public Works Department
operating budget by an additional $23,845 pursuant to budget amendment no. 18.026.
13. Report regarding Resolution approving a Second Amendment to the Consulting Services
Agreement with Rebecca Burnside and authorizing the City Manager execute a Second Amendment
to the Consulting Services Agreement with Rebecca Burnside to provide human resources
consulting services for an additional $65,000, in a total amount not to exceed $140,000. (Mich
Mercado, HR Manager)
13a. Resolution No. 40 -2018 approving a Second Amendment to the Consulting Services
Agreement with Rebecca Burnside and authorizing the City Manager execute a Second
Amendment to the Consulting Services Agreement with Rebecca Burnside to provide
human resources consulting services for an additional $65,000, in a total amount not to
exceed $140,000.
14. Report regarding a resolution approving the filing of an application for Department of
Resources Recycling and Recovery funds allocated through the State of California in their Fiscal
Year 2017 -18 budget in the amount of $16,471 to support Beverage Container Recycling Programs
in City Parks, and authorizing the Finance Director to adjust the City's Fiscal Year 2018 -19
expenditure and revenue budget upon receipt of funds pursuant to budget amendment #18.024.
(Sharon Ranals, Director of Parks and Recreation)
14a. Resolution No. 41 -2018 approving the filing of an application for Department of Resources
Recycling and Recovery funds allocated through the State of California in their Fiscal Year
2017 -18 budget in the amount of $16,471 to support Beverage Container Recycling
Programs in City Parks, and authorizing the Finance Director to adjust the City's Fiscal Year
2018 -19 revenue budget upon receipt of funds pursuant to budget amendment #18.024.
15. Report regarding an ordinance amending the South San Francisco Zoning Ordinance, related to
the Downtown Station Area Specific Plan District, in accordance with South San Francisco
Municipal Code Chapter 20.550. (Adena Friedman, Senior Planner)
Item not heard.
15a. Ordinance amending the South San Francisco Zoning Ordinance, related to the Downtown
Station Area Specific Plan District, in accordance with South San Francisco Municipal Code
Chapter 20.550.
Item not heard.
Item No. 8: In response to inquiries from Mayor Pro Tempore Matsumoto regarding the warrants,
Finance Director Lee advised as follows: 1) unemployment was paid upon termination and the
current amount reflected payment to four (4) individuals; 2) donation accounts were not reflected as
general fund balances but were allocated toward the purpose of the donation, e.g. parks and
REGULAR CITY COUNCIL MEETING MARCH 14, 2018
MINUTES PAGE 11
recreation; 3) parking citation amounts were passed through to the County and State pursuant to
their respective portions of the fees and 4) the Conference Center hotel tax passes through the City
to the Conference Center.
Parks Manager Mediati advised the bike racks on Centennial Way were for City purposes and not
Lime Bike related.
Item No. 9: Councilman Gupta queried the contractor's lack of knowledge pertinent to the need for
an appropriate relay switch for the backup generator. Councilman Addiego echoed this concern
regarding the contractor's competence.
Engineer Bautista cited past examples of positive work experiences with the contractor.
Councilman Addiego expressed concern that the contractor was apparently not aware of PG &E's
requirements in this instance.
Item No. 11: Mayor Pro Tempore Matsumoto queried the frequency at which staff reviewed the
51/49% co- sponsored group ratio.
Parks Manager Mediati advised the ratio is reviewed annually for each group. The South San
Francisco Italian Athletic Club is always very good at maintaining the required ratio.
At the recommendation of City Attorney Rosenberg, Councilman Addiego, Mayor Pro Tempore
Matsumoto and Mayor Normandy disclosed they were former members of the South San Francisco
Italian American Citizens Club.
Item No. 12: Mayor Pro Tempore Matsumoto stated the contract amounts were confusing in light of
the initial emergency funding request now contrasted against continued funding requests.
Director of Public Works Kim advised the burn rate initially projected at the time of the emergency
had to be adjusted in light of what was discovered during the course of the work.
Item No. 13: Mayor Pro Tempore Matsumoto stated the staff report was presented in a convoluted
format and did not adequately explain the initial contract amount and amendment. She requested a
more in depth explanation of the contract in order to be able to vote on the issue.
City Manager Futrell advised the initial contract with Rebecca Burnside was within the City
Manager's authority as it was for routine consulting services up to $75,000. When the Human
Resources Director resigned in late January, staff determined it would be necessary to utilize Ms.
Burnside's services more heavily to fill the gap. Accordingly, she was appointed Interim Human
Resources Director and is on site two (2) days a week and available by telephone otherwise. Staff
believes this arrangement will push the contract upwards of the $75,000 City Manager authority
threshold and is presenting the amendment to Council for approval up to $140,000.
Item No. 14: Mayor Pro Tempore was pleased that the Beverage Container Recycling Program
would be installed in City Parks. She encouraged the use of pictures to assist users with disposing of
their materials appropriately.
Parks Director Mediati advised dual- screen containers would be installed at Orange Memorial Park.
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MINUTES PAGE 12
Item No. 15: At Councilman Addiego's suggestion, the Council agreed to pull Item No. 15 from
consideration as Councilman Garbarino was not available to vote on the ordinance, which had been
introduced pursuant to a 3 -2 vote.
Motion - Councilman Gupta/Second- Councilman Addiego: to approve Consent Calendar Items 7-
14. Approved by the following roll call vote: AYES: Councilmen Gupta and Addiego, Mayor Pro
Tempore Matsumoto and Mayor Normandy; NAYS: None; ABSENT: Councilman Garbarino;
ABSTAIN: None.
ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS
ADJOURNMENT
Being no further business, Mayor Normandy adjourned the meeting at 9:43 p.m.
Submitted by: /-) Approved by:
Krista Ma 'nelli, it Clerl Liza Normandy, Mayo
City of South ancis City of South San Francisco
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MINUTES PAGE 13