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HomeMy WebLinkAboutMinutes 2018-05-09 @6:00Q f7 � y J � c9LIF0R�l� MINUTES SPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, MAY 9, 2018 6:00 p.m. CALL TO ORDER TIME: 6:04 p.m. ROLL CALL PRESENT: Councilmembers Addiego, Gupta and Garbarino, and Mayor Pro Tem Matsumoto. EXCUSED: Mayor Normandy. AGENDA REVIEW City Manager Futrell recommended that Council hear Items No. 2 and 2a before Item No. 1 as members of the public were present to hear the discussion. Council agreed. PUBLIC COMMENTS - comments are limited to items on the Special Meeting Agenda None. CONSENT CALENDAR 2. A report regarding a resolution directing noticing of a public hearing to receive comment concerning establishment of the Mission Road underground utilities district. (Sam Bautista, Principal Engineer) 2a. Resolution No. 68 -2018 directing noticing of a public hearing to receive comment concerning establishment of the mission road underground utilities district. Senior Civil Engineer Ruble presented the staff report recommending that Council consider establishing an underground utilities district on Mission Road and direct sending notice to affected property owners and utilities of a Public Hearing on the proposed district. Mr. Ruble began with a PowerPoint slide depicting the conceptual plan for the proposed Mission Road Underground Utility District. He noted that representatives from Swinerton and Pacific Gas and Electric (PG &E) were in the audience to answer questions as well. Mr. Ruble advised the California Public Utilities Commission (CPUC) Rule 20A allows local agencies to establish districts where PG &E and the telecommunications firms must move their existing overhead utilities underground. Qualified Rule 20A districts must be found to be in the general public interest for at least one of the following reasons: 1) Undergrounding utilities avoids or eliminates unusually heavy concentrations of overhead electric facilities; 2) District streets or rights -of -way are used extensively by the general public and carry a heavy volume of pedestrian or vehicular traffic; 3) District streets or rights - of -way adjoin or pass through a civic area, public recreation area, or an area of unusual scenic interest to the general public; and/or 4) District streets are classified as arterials or major collectors. The City accrues roughly $200,000 of credits each year and has a current balance of around $6.8 million in credits. The City may borrow five (5) years' worth of future allocations yielding around $7.8 million for PG &E's work. This would be sufficient to cover the Antoinette District and the Spruce District which were previously formed. The City directed PG &E to start with the Antoinette District and could decide whether Mission or Spruce should go first. Work in the outstanding district will be postponed until the City could acquire additional credits. The total cost of all undergrounding would be roughly $12.8 million. Public comment was made by a gentleman in escrow to purchase a business on Mission Road. He queried the breadth and duration of traffic impacts along Mission Road. City Manager Futrell advised once a district is established it is at least a two (2) year wait before PG &E can cue the project. Additionally, here, it would have to be determined whether Mission Road or Spruce would go first. As an aside, he allowed that the City was looking at purchasing credits at .50 on the dollar so that completion of all districts could be pursued simultaneously. Donna Pontrello with PG &E addressed Council. She advised that actual construction on this specific project would take about a year. However, project planning and other required measures yield a time frame from conceptual planning to completion of roughly 5- 7 years. In response to a question from Councilman Addiego, Ms. Pontrello advised the work would be somewhat in the street away from the sidewalk and on the side of Mission Road across from Kaiser Permanente. In response to an inquiry from Councilman Garbarino, Ms. Pontrello advised two (2) options were available to accomplish conversions. Residents could be reimbursed up to $1500 for the work involved, or PG &E could perform the work in its entirety. This option offered more project efficiencies. In response to a question from Councilman Addiego regarding project sequencing, City Manager Futrell responded Antoinette was the first priority due to its proximity to the Civic Campus location and this had already been communicated to PG &E. By searching for ways to obtain additional credits, staff would be in a position to present Council with options for deciding on sequencing vis -a -vis Mission or Spruce in SPECIAL CITY COUNCIL MEETING MAY 9, 2018 MINUTES PAGE 2 the very near future. Motion -- Councilman Garbarino /Second — Councilman Gupta: to approve Resolution No. 68 -2018. Approved by the following roll call vote: AYES: Councilmen Addiego, Garbarino and Gupta and Mayor Pro Tern Matsumoto; NAYS: None. ABSTAIN: none. ABSENT: none. CLOSED SESSION 1. Closed Session: Conference with Legal Counsel - Existing Litigation (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Kashiwa Fudosan America, Inc. v. City of South San Francisco, San Mateo County Superior Court, Case No: 18CI7V01728 Time entered Closed Session: 6:25 p.m. Open Session resumed: 6:46 p.m. Report out of Closed Session by Mayor Pro Tern Matsumoto: Direction given, no reportable action taken. ADJOURNMENT Being no further business, Mayor Pro Tern Matsumoto adjourned the meeting at 6 47 p.m. u itted: to Ma 1 y Clerk City o o San isco SPECIAL CITY COUNCIL MEETING MINUTES A oved sumoto, Mayor Pro Tern City of South San Francisco MAY 9, 2018 PAGE