HomeMy WebLinkAboutMinutes 2018-05-23 @7:00MINUTES
H 5, CITY COUNCIL
ME CITY OF SOUTH SAN FRANCISCO
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�gttoRN�� REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, MAY 23, 2018
7:00 p.m.
CALL TO ORDER Time: 7:10 p.m.
ROLL CALL Present: Councilmembers Addiego, Garbarino and Gupta and
Mayor Pro Tern Matsumoto.
Excused: Mayor Normandy.
PLEDGE OF ALLEGIANCE
Led by Mike Bellemesieri.
AGENDA REVIEW
City Manager Futrell recommended that Items 3, 7 and 8 be removed from the Agenda. Items 7 and
8 would be heard at a Special Meeting of the City Council on May 30, 2018.
ANNOUNCEMENTS FROM STAFF
Public Works Director Kim provided Council and the Public with an update on the South Airport
Bridge Replacement Project. He stated that the bridge was closed on May 21, 2018 for public
safety reasons. Director Kim showed slides depicting the deteriorated condition of the bridge.
Despite the City's extensive public outreach campaign, the bridge closure caused substantial traffic
difficulties beginning on May 21, 2018 and throughout the week. Staff has since been performing
intervention measures and Police Officers and staff worked on traffic mediating measures. Staff is
now looking into whether the project can be completed on an accelerated time frame and will
continue traffic calming and intervention measures as needed.
Councilman Addiego stated that Caltrans inspections were supposed to be conducted every two (2)
years. He was interested in reviewing previous reports to see if the condition could have been
detected sooner. He noted this was an issue Director Kim inherited and not one he could have
foreseen one (1) year into his service with the City.
Councilman Gupta suggested the City look into a systematic process by which it could simulate the
extent of traffic bottlenecks if main arteries became unavailable so that this type of impact could be
avoided during future emergencies. He joined Council and staff in the apology to local businesses
and the public for the inconvenience caused by the closure.
Councilman Garbarino echoed previous comments and noted the City had learned from this and
would apply that learning to future emergency closure situations. He further thanked the City staff
that mobilized during the week to respond to the crisis.
Mayor Pro Tem Matsumoto was unhappy with the way the initial interventions were handled upon
closure of the bridge. She was concerned with the loss of revenue to the City's businesses. She
lacked confidence in the ability to mitigate this issue moving forward and requested an updated
mitigation plan.
Councilman Addiego stated the City had been let down by Caltrans. It should have noticed the
deteriorated condition sooner. He was interested in learning more about the due diligence Caltrans
performed.
PRESENTATIONS
Presentation of a proclamation recognizing May as National Military Appreciation month.
(Karyl Matsumoto, Mayor Pro Tempore)
Mayor Pro Tem Matsumoto presented the proclamation recognizing May as National Military
Appreciation Month to Mike Bellemesieri, Al Banfield and Mike Futrell, all former officers of the
United States Military.
Mike Bellemesieri thanked Council for the recognition. He stated that all who serve give some, but
some give all and he then recognized South San Franciscans that lost their lives at war for our
Country, including:
Army Specialist Fourth Class Edward Goyas, killed in action Republic of Vietnam, 1966;
El Camino High School Class of 1965, Lance Corporal Michael L. Bianchini, killed in
action Quang Tri Province Vietnam, 1966 (Marines);
Private First Class Tony Baker, killed in action Quang Tri Province Vietnam, July 1966
(Marines).
2. Presentation of a proclamation celebrating May as Kids to Park Month. (Richard Garbarino,
Councilmember)
Councilman Garbarino presented the Proclamation recognizing May as Kids to Park Month to Parks
and Recreation Commissioner Richard Holt. Commissioner Holt accepted the Proclamation on
behalf of the Parks and Recreation Department and reminded Council and the public that kids will
be out of school soon for summer. He encouraged parents and caretakers to take the opportunity to
help kids access the City's parks and trails.
3. Recognition of Ziqi Li as the 2018 Jack Drago Cultural Arts Commission Youth Art
Scholarship Award Recipient (Liza Normandy, Mayor)
Item not heard.
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4. Presentation of a proclamation recognizing May as Older Americans Month. (Karyl
Matsumoto, Mayor Pro Tempore)
Councilman Gupta presented the Proclamation recognizing May as Older Americans Month to
members of the Parks and Recreation Department's Senior Services Division, Program Aide, Fran
Guevarra and Volunteer, Dolores Martinez. Program Aide Guevarra stated that the Senior Services
staff appreciated the Council's commitment to older Americans and the Magnolia Senior Center.
She thanked Councilmembers for recognizing seniors' contributions to the community.
Presentation of a proclamation recognizing May as Hepatitis Awareness Month. (Liza
Normandy, Mayor)
Councilman Addiego presented the Proclamation recognizing May as Hepatitis Awareness Month
to SF HEP B Free Program Coordinator, Richard So. He commended Mr. So on his efforts with the
Hep B Free Bay Area Campaign.
Mr. So thanked Council for its support and partnership he hoped his organization would participate
in future City events to raise awareness of the importance of screening and prevention.
PUBLIC COMMENTS
Carla Boragno, Vice President of Site Services for Genentech, addressed Council to share the
Company's experience with the South Airport Bridge closure. She noted employees were heavily
impacted spending hours in their cars just to get to 101 during the initial closure. For every 30
minutes of delay, over $3 million is lost in productivity weekly. The Company appreciated the
efforts the City had taken to improve the situation over the past few days and actively encouraged
Council to consider expediting the project. Genentech had adjusted workers hours outside of peak
times and was allowing work from home solutions where possible. The Company extended its
continued partnership to Council as it worked to mitigate traffic impacts.
COUNCIL COMMENTS /REQUESTS
Mayor Pro Tem Matsumoto announced the passing of Mayor Normandy's mother, Chom "Mia"
Lau over the weekend. She requested that the meeting be adjourned in her honor.
The Councilmembers commented on Mayor Normandy's strength and perseverance noting that she
delivered a remarkable State of the City address in an upbeat fashion on Tuesday night, which was
even more extraordinary in light of these circumstances. During her presentation(s) at the State of
the City Address and at meetings and programs throughout the year she showed depth of character
and resiliency as Mayor of this City. They commended her poise and ability to lead under difficult
circumstances.
Councilman Addiego requested that the meeting be adjourned in honor of Richard Barsi.
Mayor Pro Tern Matsumoto requested that the meeting be adjourned in honor of Fred Dannecker
and Bellevina Smith, the mother of planning Commissioner Norm Faria.
Mayor Pro Tern Matsumoto requested that Items 15 and 16 from the Consent Calendar be moved to
this point in the Agenda. She thanked Principal Engineer Bautista, the lead staff member on these
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reports, for his dedicated service to the City and noted he would be missed. She wished him well in
future endeavors.
The City Clerk read Consent Calendar Items 15 -16a. as follows:
15. Report regarding a resolution rejecting all bids for the Water Quality Control Plant Effluent
Basin Liner Replacement Project. (Sam Bautista, Principal Engineer)
15a. Resolution No- 76 -2018 rejecting all bids for the Water Quality Control Plant
Effluent Basin Liner Replacement Project.
16. Report regarding a resolution approving purchase agreements for the furnishing of bulk
process chemicals at the Water Quality Control Plant for Fiscal Year 2018 -19; and
authorizing the City Manager to execute the necessary agreements. (Brian Schumacker,
Water Quality Control Plant Superintendent)
16a. Resolution No 82 -2018 approving purchase agreements for the furnishing bulk
process chemicals at the Water Quality Control Plant for Fiscal Year 2018 -19; and
authorizing the City Manager to execute the necessary agreements.
Motion — Councilman Addiego /Second — Councilman Gupta: to approve Consent Calendar Items
15 -16a. Unanimously approved by the following roll call vote: AYES: Councilmen Addiego,
Garbarino and Gupta and Mayor Pro Tern Matsumoto; NAYS: None; ABSTAIN: None. ABSENT:
Mayor Normandy.
PUBLIC HEARING
6. Report regarding the third public hearing to receive public testimony regarding draft district
maps for City Council elections in the City of South San Francisco pursuant to Elections Code
Section 10010. (Mike Futrell, City Manager and Douglas Johnson, National Demographics
Corporation)
Public Hearing opened 7:57 pm
City Manager Futrell introduced the staff report on the third public hearing for public testimony
regarding district maps for City Council elections in the City of South San Francisco pursuant to
Elections Code Section 10010. Mr. Futrell stated that members of the public had submitted maps
and the City's consultant, National Demographics Corporation, synthesized the' information and
created maps for Council's consideration.
Mr. Johnson of National Demographics Corporation briefly reviewed the procedures Council had
undergone to date as part the 90 -day CVRA Safe Harbor district mapping process. Tonight would
be the first opportunity to delve into the heart of the subject matter and look at draft maps. Mr.
Johnson advised that 24 residents submitted 18 proposed maps as follows: five (5) four - district
maps; one (1) single - district map; one (1) that was not population balanced; and eight (8) of the
same map. Mr. Johnson encouraged selection of "focus" maps tonight to ensure productive
consideration. The next step would involve changes to, or combinations of, one or more map(s).
Mr. Johnson moved into presentation of the focus maps. The following maps were presented for
consideration: 101, 102, 103, 106, 109, 111, 112, 113, 114 and 115. When presenting the maps, Mr.
Johnson noted two (2) key differences seemed to drive the process as follows: 1) some maps
divided the area northwest of El Camino Real and some did not; 2) the area west of Interstate 280
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(Westborough) was either united or divided. These deviations have impacts on the remainder of the
resultant map. Maps 109, 111 and 113 divided the Westborough area. Maps 101, 112 and 114 unite
Westborough. Mr. Johnson then showed NDC created map 115 which stretched districts in a
population balanced manner. Maps 102 and 106 were close to being population balanced and could
be adjusted if amongst the preferred maps. These maps were included because they were the
overwhelming favorites based on feedback received at the popup program held after the State of the
City address. Mr. Johnson turned the discussion over to Council encouraging Council to focus the
discussion on favorable attributes of particular maps. He also noted that the public could continue
submitting maps.
Mayor Pro Tern Matsumoto invited public comment at this time.
Hermes Monzon addressed Council. He thanked Council and City staff for work on the process to
date. He suggested that informal map drafting sessions be held around the City at libraries or other
venues. He believed these workshops could help residents formulate and structure their approach to
the process.
John Petrovitz questioned the need for the shift to District Elections. He understood the City had
received a demand letter, but he believed this shift would strip him of the right to vote for all five
(5) members of his City Council. He was very proud of the diversity on the Council in the recent
past and felt honored to be able to vote for its membership. He did not understand the need for this
process, which he believed would create no measurable difference.
Mina Richardson addressed Council to advocate for the formation of an independent commission
and removal from the Safe Harbor process. She stated that she had requested that an ordinance
establishing an independent commission be placed on the agenda, but she never received a response
from the City on this subject. She thanked the City for all that it was doing, but believed more
could be done.
Public Hearing closed: 8:26 p.m.
Councilman Addiego requested that City Attorney Rosenberg explain the need for the tight CVRA
Safe Harbor timeline.
City Attorney Rosenberg explained that consistent with the CVRA Safe Harbor provision, the maps
must be drawn by July 11, 2018. If that timeline is met, the City's liability - if any- is capped at
$30,000. Without this Safe Harbor, the City would be subject to legal fees and potential liability
against any CVRA challenge. Significantly, a single case is not determinative. Accordingly, the
City could resolve one CVRA lawsuit only to be faced with another. The City Attorney continued
noting that the maps drawn according to this process would only apply to the 2020 election. Upon
receipt of 2020 Census data, the process would be undertaken again and the City could employ the
independent commission format at that time if it so wished.
Councilwoman Matsumoto advised that she lives in Westborough and had been approached by 6
residents of the area requesting that Westborough not be split as part of the district mapping
process. She noted the area was already split along County supervisorial and state assembly lines
and believed this was a disadvantage as it diluted the area's interests.
Councilman Garbarino spoke in favor of maps 102, 106 and 109.
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Councilwoman Matsumoto stated she did not like maps 111, 113 and 115 but liked 102 and 106.
She could live with the others, with map 101 being a question mark.
Councilman Addiego believed that map 115 worked on some level given the commonality of
interest amongst the Brentwood, Southwood and Sunshine Gardens neighborhoods.
Councilman Gupta stated a preference for Map 102.
In terms of focusing the maps, Mr. Johnson confirmed that he heard Council say that maps 115, 111
and 113 should be dropped. Map 103- the single district- would not be shown again unless
instructed by Council. He also suggested adding map 112 to the list of those that would not be
considered given that it had the lowest Latino percentage at 34 %, when all others were at 43 -50 %.
Council confirmed it was comfortable with this approach.
Public Hearing Closed: 8:49 p.m.
ADMINISTRATIVE BUSINESS
7. Report regarding study session for the Fiscal Year 2018 -19 operating budget. (Richard Lee,
Director of Finance)
Item Not Heard.
8. Report regarding a study session for the proposed Capital Improvement Program for Fiscal
Year 2018 -19. (Justin Lovell, Public Works Administrator)
Item Not Heard.
9. Report regarding a resolution approving a Memorandum of Agreement between the
Department of the Army and the City of South San Francisco for technical assistance related
to flood risk management at Colma and San Bruno Creeks, South San Francisco, California.
(Mike Futrell, City Manager)
9a.Resolution No. 77 -2018 approving a Memorandum of Agreement between the
Department of the Army and the City of South San Francisco for technical assistance related
to flood risk management at Colma and San Bruno Creeks, South San Francisco, California.
City Manager Futrell presented the staff report recommending that Council adopt a resolution
approving a Memorandum of Agreement between the Department of the Army and the City of
South San Francisco for technical assistance related to flood risk management at Colma and San
Bruno Creeks. City Manager Futrell stated this was the start of the effort to officially address the
issue of sea level rise in South San Francisco. He explained that the Colma Creek watershed, which
flows through the southern part of South San Francisco into the Bay, contains residential
neighborhoods that have been severely flooded, habitat for threatened and endangered species and
substantial public infrastructure. Multiple critical infrastructure elements within the lower Colma
Creek watershed and San Bruno Channel would be severely impacted by fluvial and tidal flooding
and would inundate the electrical distribution substations, disrupt the regional transportation
network and the San Bruno Water Quality Control Plant. Staff recommended that the City partner
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with the United States Army Corps of Engineers (USAGE) for a study of the feasibility of
improving flood risk management at Colma and San Bruno Creeks. The study would take up to
three (3) years, at an estimated cost of $2.6 million. A Chief Engineer's Report would be
developed. If Congress agreed with the Chief's recommendation there is a budget appropriation for
a federal construction project with the USACE.
Councilwoman Matsumoto thanked the City Manager for his awareness of this program and for his
efforts to bring its resources to the City. Regarding the $2.6 million upfront investment, she noted
the budget for this year was $600,000. She queried whether other impacted parties could contribute
funding.
City Manager Futrell advised the City could seek grants to fund the study or look into partnerships
with impacted entities.
Councilman Addiego encouraged staff to consider the private properties that would benefit from
this study. He did not believe the City should carry the full burden of the amount on behalf of
private property investors. He didn't see this as purely a City responsibility, particularly when the
warehouse property in the City had substantially appreciated and generates substantial revenue.
Councilman Gupta stated he would like to explore County resources to assist with funding the
study. He believed the issue of sea level rise was significant and needed to be addressed.
City Manager Futrell confirmed the USACE was not concerned with how the study was funded and
he would identify impacted companies and look into County or other funding mechanisms
Motion — Councilman Gupta/Second— Councilman Garbarino: to approve Resolution No. 77 -2018.
Unanimously approved by the following roll call vote: AYES: Councilmen Addiego, Garbarino and
Gupta and Mayor Pro Tern Matsumoto; NAYS: None; ABSTAIN: None; ABSENT: Mayor
Normandy.
Recess: 9:08 p.m.
Meeting Resumed: 9:21 p.m.
10. Report regarding a resolution approving low - income sewer rate rebate program. (Brian
Schumacker, Plant Superintendent and Richard Lee, Director of Finance)
10a. Resolution No. 78 -2018 approving low income sewer rate rebate program.
Plant Superintendent Schumacher presented the staff report recommending that Council adopt a
resolution approving a low- income sewer rate rebate program. Superintendent Schumacker
explained that during the 2017 community meeting about the five -year sewer rate plan, several
residents requested that the City implement a low- income sewer rebate program. Staff researched
similar programs in the area. California Water Service, South San Francisco's potable water
provider, administers a successful low- income rate assistance program. The program includes a
one -time sewer rebate of $76 to those residents who qualify for the California Water Service Low
Income Rate Assistance (LIRA) program. This amount was determined by subtracting the
difference between the 2017 rate and 2018 rate.
In response to a question from Councilman Garbarino, Superintendent Schumacker stated that
renters could qualify for the program.
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Motion — Councilman Addiego /Second — Councilman Gupta: Resolution No. 78 -2018.
Unanimously approved by the following roll call vote: AYES: Councilmen Addiego, Garbarino and
Gupta and Mayor Pro Tem Matsumoto; NAYS: None; ABSTAIN: None. ABSENT: Mayor
Normandy.
11. Report regarding a resolution awarding a landscape maintenance services agreement to
Brightview Landscape Services, Inc. of Menlo Park, California for citywide landscape
maintenance services in an amount not to exceed $1,166,292 for a twenty -four (24) month
term and amending the Parks and Recreation Department's Fiscal Year 2018 -19 and 2019 -20
Operating Budgets pursuant to budget amendment #18.029 (Sharon Ranals, Parks and
Recreation Director).
11 a. Resolution no. 79 -2018 awarding a landscape maintenance services agreement to
Brightview Landscape Services, Inc. of Menlo Park, California for citywide landscape
maintenance services in an amount not to exceed $1,166,292 and amending the Parks and
Recreation Department's Fiscal Year 2018 -19 and 2019 -20 Operating Budgets pursuant to
budget amendment #18.029.
Director of Parks and Recreation Ranals presented the staff report recommending that Council
adopt a resolution awarding a landscape maintenance services agreement to Brightview Landscape
Services, Inc. of Menlo Park, California for citywide landscape maintenance services in an amount
not to exceed $1,166,292 and amending the Parks and Recreation Department's Fiscal Year 2018-
19 and 2019 -20 Operating Budgets pursuant to budget amendment #18.029. Director Ranals
advised the scope of the agreement covers areas that were added to the City's maintenance
obligations over the years, as well as to modify tasks requested by the City. These specified
locations include medians, streets, hook ramps, green spots and Common Greens areas. The City's
objectives include: 1) Providing high- quality professional landscape maintenance services for
various medians, islands, and right -of -ways within the City; 2) Working in collaboration with the
City to identify areas where reduction of maintenance, energy and water can result in an overall cost
savings for the City; and 3) Working in collaboration with the City to implement these identified
strategies within the service areas. The City received three (3) proposals pursuant to an RFP process
and Brightview was selected after panel review of bids. Director Ranals believed Brightview would
greatly improve the quality of service with no impact on the general fund. Director Ranals thanked
Parks Manager Mediati for his work on this program.
Councilman Garbarino queried whether the contact included maintenance of the medians on
Junipero Serra Blvd.
Councilman Addiego noted that the City's old landscape services provider, Valley Crest, had
combined with another company to form Brightview. He believed Valley Crest had poorly served
the City and he was concerned about the City being taken advantage of in a similar manner as it had
been four (4) years ago.
Mayor Pro Tem Matsumoto invited Brightview representatives to address Council.
Ms. Caranza of Brightview thanked Council for considering the contract and stated that Brightview
looked forward to beautifying the City's landscape and public spaces. She stated that the Company
was committed to ensuring the City's public spaces are maintained to the highest standards.
Brightview is a full service, licensed and certified landscape company and is a nationally recognized
leader in agronomy. Valley Crest joined forces with Brickman Group and created a whole new
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company in 2014. Pursuant to this merger, the makeup of the company changed. She understood
that Valley Crest had disappointed the City, but Valley Crest was not Brightview. Brightview
would not make the same mistakes.
William Carey, who would serve as the City's Account Manager from Brightview, addressed
Council. He stated his belief that Brightview was uniquely qualified based on its ability to work
with municipal entities in the greater Bay area. He described himself as someone with a lot of civic
pride and pride in his work generally. He promised the City would be satisfied with the Brightview
Team's work.
Director Ranals advised Brightview would meet with Parks Manager Mediati and the City's Parks
Professionals on a biweekly basis and the contract could be terminated if it didn't work out.
Motion — Councilwoman Matsumoto /Second — Councilman Garbarino: to approve Resolution No.
79 -2018. Unanimously approved by the following roll call vote: AYES: Councilmen Addiego,
Garbarino and Gupta and Mayor Pro Tem Matsumoto; NAYS: None; ABSTAIN: None; ABSENT:
Mayor Normandy.
CONSENT CALENDAR
12. Motion to approve the Minutes for the meetings of April 11, 2018, April 25, 2018 and May 9,
2018.
13. Motion confirming payment registers for May 23, 2018. (Richard Lee, Director of Finance)
14. Report regarding two resolutions consenting to the inclusion of properties within the City of
South San Francisco in the Property Assessed Clean Energy Programs operated by the
California Municipal Finance Authority and the California Statewide Communities
Development Authority; authorizing the California Municipal Finance Authority and
California Statewide Communities Development Authority to accept applications from
property owners, conduct contractual assessment proceedings and levy contractual
assessments within the City of South San Francisco; and authorizing the City Manager to
execute all documents and take any actions necessary and appropriate to carry out the intent of
this resolution. (Mike Lappen, Economic Development Coordinator)
14a. Resolution No. 80 -2018 approving the inclusion of properties in the City of South San
Francisco in the California Statewide Communities Development Authority Open Property
Assessed Clean Energy Programs; authorizing the California Statewide Communities
Development Authority to accept applications from property owners, conduct contractual
assessment proceedings, and levy contractual assessments within the City of South San
Francisco; and authorizing the City Manager to execute all documents and take any actions
necessary and appropriate to carry out the intent of this resolution.
14b. Resolution no. 81 -2018 approving the inclusion of properties in the City of South San
Francisco in the California Municipal Finance Authority Open Property Assessed Clean
Energy Programs; authorizing the California Municipal Finance Authority to accept
applications from property owners, conduct contractual assessment proceedings, and levy
contractual assessments within the City of South San Francisco; and authorizing the City
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Manager to execute all documents and take any actions necessary and appropriate to carry
out the intent of this resolution.
Item No. 12: Mayor Pro Tem Matsumoto reflected on an item memorialized in the minutes and
discussed at the April 25, 2018 Special Meeting of the City Council regarding funding for the
Community Civic Campus. She requested that before cutting funding for programs like Library and
Parks and Recreation, staff consider what is really necessary and collaborate as to alternative means
of funding.
City Manager Futrell responded that at the budget study session a week from this evening, staff
would address the funding issue. From a high level, the doubling of construction costs over the past
four (4) years had made trade -offs on the project a current reality.
Item No. 14: Deputy Director of Economic and Community Development Selander stated the two
(2) resolutions authorize the PACE Program to provide commercial and residential property owners
the opportunity to finance energy efficient and water efficient improvements at no cost to the City.
Rachel Hobbs and Chris Peterson of the PACE Program explained the resolutions would permit the
entity to expand the loan portfolio offered in our City.
Motion — Councilman Garbarino /Second — Councilman Gupta: to approve Consent Calendar items
12 -14a. Unanimously approved by the following roll call vote: AYES: Councilmen Addiego,
Garbarino and Gupta and Mayor Pro Tem Matsumoto; NAYS: None; ABSTAIN: None; ABSENT:
Mayor Normandy.
ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS
In response to an inquiry from Mayor Pro Tem Matsumoto, City Manager Futrell advised staff
would not be recommending approval of Lime Scooters in South San Francisco at this point.
Mayor Pro Tem Matsumoto reminded Veterans that free Barbecue lunches were provided on the
second Tuesday of every month in the San Bruno VA Parking Lot.
ADJOURNMENT
Being no further business, Mayor Pro Tem Matsumoto adjourned the meeting at 10:03 p.m. in
honor of Chom "Mia" Lau, Richard Barsi, Fred Dannecker and Bellevina Smith.
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