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HomeMy WebLinkAboutMinutes 2018-05-30 @6:000 i+ y J O c'�LIFOR�A CALL TO ORDER ROLL CALL AGENDA REVIEW None. MINUTES SPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, MAY 30, 2018 6:00 p.m. TIME: 6:01 p.m. PRESENT: Councilmen Addiego, Garbarino and Gupta, Mayor Pro Tern Matsumoto and Mayor Normandy. ABSENT: None. PUBLIC COMMENTS - comments are limited to items on the Special Meeting Agenda. None. ADMINISTRATIVE BUSINESS 1. Report regarding study session for the Fiscal Year 2018 -19 operating budget. (Richard Lee, Director of Finance) Director Lee presented the FY 2018 -19 proposed budget, including revenues, expenditures, General Fund Summary and comparison with FY 2017 -18 budget. Councilman Gupta requested clarification on vehicle license fees (VLF). Director Lee explained receipt of additional property tax in lieu of VLF. Director Lee continued the presentation reviewing General Fund expenditures. Councilman Gupta confirmed that the FY 2017 -18 surplus was not yet included in the proposed budget. Director Lee stated the anticipated $4.5 million general fund surplus. Director Lee reviewed the departmental operating budgets. Councilman Addiego asked about the $25,000 increase for the legal settlement. City Attorney Rosenberg clarified that it was for the $30,000 settlement. Mayor Pro Tern Matsumoto discussed the City's lobbyist service and County government's offer to share a D.C. lobbyist. City Manager Futrell stated he would follow up on the offer. Mayor Pro Tern Matsumoto suggested the possibility of shared services. Councilman Addiego asked if other cities participated in shared service. Director Lee continued review of the departmental budgets. Mayor Pro Tern Matsumoto discussed the $404,000 requested increase in the Administrative Services Department. Director Lee explained the need for an additional position. Mayor Pro Tern Matsumoto asked if the $100,000 was for review of Finance and HR procedures. City Manager Futrell stated the payroll system was live. He discussed IS09001 processes and need to document such processes. Director Lee continued review of the departmental budgets. Councilman Garbarino asked about Community Development position upgrades. Director Greenwood explained the proposed upgrades, need for additional administrative support and an Assistant Building Official. City Manager Futrell explained the request from the Union for a career ladder. Mayor Pro Tern Matsumoto asked what service was contracted. Director Greenwood discussed consultants for plan review and some inspection services. Councilman Gupta asked about unfunded positions. City Manager Futrell discussed difficulty filling the positions and determination that the positions were not needed. Councilman Gupta asked if the positions would be eliminated. City Manager Futrell explained that the positions would not be eliminated, just not funded. Director Lee continued review of departmental budgets. Mayor Pro Tern Matsumoto asked about the Fire Department request. Fire Chief Magallanes stated the previous Fire Marshall conducted plan checks, with his engineering background and additional funds were needed for such review. In response to Councilman Addiego, Captain Remedios discussed upcoming retirements and the request for a third captain. Councilman Addiego asked which command staff would be responsible for the new station. Captain Remedios stated it would most likely be in his purview. SPECIAL CITY COUNCIL MEETING May 30, 2018 MINUTES PAGE 2 Mayor Pro Tem Matsumoto expressed concern with mass exodus of employees. Councilman Addiego stated it had been an ongoing problem. He agreed with the concept of working to obtain local staff. Councilman Garbarino stated it was difficult to recruit locals. Captain Remedios thanked the Council for approval of the four part-time positions. Director Lee discussed requests of the Public Works Department. Mayor Pro Tem Matsumoto queried the cost of the South City Shuttle. City Manager Futrell stated $1.1 million was the total, with $800,000 in grants. Councilman Garbarino asked about CCTV. Director Kim stated it was camera equipment to video the sewer and storm drains. Mayor Pro Tem Matsumoto asked about needs of other bridges. Director Kim discussed Caltrans' biannual inspection program. Mayor Pro Tem Matsumoto expressed concern with the need to replace other bridges. She recommended planning and forecasting funding. Councilman Gupta concurred with the need to prepare and plan funding. Councilman Addiego asked about the City retaining a private firm for inspection. Director Kim stated the City would be implementing a long -term CIP forecast. Director Lee discussed Library Department requests. Mayor Pro Tem Matsumoto discussed the cost of programs. Director Sommer discussed donations for craft programs. Mayor Pro Tem Matsumoto queried the cost of the high school and college intern program. Director Sommer stated the program was approximately $16,000 - $18,000. Mayor Pro Tem Matsumoto suggested using volunteers. Councilman Addiego asked about the intern stipend. Director Sommer explained the intern program and service for 10 weeks, 20 hours per week for $2,000. Mayor Pro Tem Matsumoto discussed the unpaid senior volunteers. She suggested establishing an oral history program. Director Sommer concurred with the need to bring the program up to date. Assistant Director Elsholz added that two of the college interns would be placed in the history room. Director Lee reviewed the IT and Parks and Recreation Departments budget requests. Mayor Normandy confirmed that the minimum for summer school was not met. Director Ranals stated the revenue and expenditure would be reduced. Mayor Pro Tem Matsumoto asked what portion of the budget concerned parks and which was recreation. Director Lee explained that the department had four divisions and he provided the budget for each. Mayor Pro Tem Matsumoto discussed concerns from residents regarding the lack of community meeting rooms. Councilman Addiego provided an example of the need for reasonable fees for non - profit events. Director Ranals stated events serving a community benefit were not usually charged. SPECIAL CITY COUNCIL MEETING May 30, 2018 MINUTES PAGE 3 Councilman Gupta asked about the summer after school program. Director Ranals explained the half day afternoon program, designed to complement the summer school STEM Programs. She stated the minimum number of students was not met. Mayor Pro Tem Matsumoto asked about the request to enhance Concerts in the Park. Director Ranals explained the proposed child friendly activities on the other side of the canal. Director Lee summarized the FY 2018 -19 Other Operating Funds. Mayor Pro Tem Matsumoto asked the impact on road maintenance and rehabilitation if SB 1 were repealed. Director Lee stated election results would be confirmed in December. City Manager Futrell stated a study session would be held to prioritize projects. Councilman Garbarino stated funding would cease at the end of January 2019. City Manager Futrell explained the potential shortfall. Mayor Pro Tem Matsumoto asked about funds for the General Plan Update. Director Lee stated $150,000 was budgeted for the Multi -Modal Transportation Element and funds would be added for the overall General Plan update. City Manager Futrell stated $2 million was set aside but would not be spent in the first year. Director Greenwood explained preparatory activities for the update. Mayor Pro Tem Matsumoto recommended a 12- member oversite board. City Manager Futrell anticipated a study session in the fall to lay out the process. He concurred with the need for a community board. Director Lee continued presenting Other Operating Funds. Mayor Pro Tem Matsumoto suggested installing parking meters. City Manager Futrell discussed the anticipated completion of the Downtown Parking Study on location of the new parking garage. He explained that the Brentwood area was not in a parking district. Administrator Lovell discussed the potential for pay stations. Councilman Garbarino asked if the Dialysis Center would be exempt. Administrator Lovell stated there were policy decisions to be made. City Manager Futrell reviewed the plan for improvements to the area. Councilman Addiego suggested talking to the businesses to see if they were willing to preempt meetings by participating. City Manager Futrell discussed the possibility of a business improvement district. Councilman Addiego suggested talking to the property owners. Mayor Pro Tem Matsumoto stated she was not enamored with the Group 4 project. She suggested retail below a parking structure. City Manager Futrell stated the consultant was reviewing the best location for a parking garage. Mayor Pro Tem Matsumoto expressed concern with Caltrain parking overtaking Downtown parking. Mayor Normandy stated final direction regarding parking meters had not yet been provided. Director Lee reviewed the Internal Services Fund, projected reserves and modifications to the budget. In response to Mayor Pro Tem Matsumoto, City Manager Futrell stated engineers were under Public Works. He confirmed that Public Works would include Code Enforcement. He stated Fire would focus on fire prevention. Councilman Garbarino asked if the change would eliminate conflicts. Fire Chief Magallanes stated there would be some overlap and there would be weigh -in, but under Public Works purview. City SPECIAL CITY COUNCIL MEETING May 30, 2018 MINUTES PAGE 4 Manager Futrell stated staff would work to coordinate as a team. Councilman Addiego asked if a Public Works Deputy Director had been selected. Director Kim stated the position would be opened to the public. Councilman Addiego asked about succession planning. City Manager Futrell stated internal candidates could apply. Manager Mercado explained the rules regarding internal recruitment. Councilman Addiego asked if there were four internal candidates. Director Kim stated the recruitment process was still under review. Mayor Pro Tem Matsumoto asked about the community facilities districts. City Manager Futrell stated each would have separate funds. Director Lee stated the funds would be accounted for separately. City Manager Futrell explained the limitations on how the funds could be spent. Mayor Pro Tem Matsumoto asked about reserve officers. Captain Remedios stated there were six part-time reserve officers. Mayor Pro Tem Matsumoto discussed the need to increase library services and parks and recreation space. She referenced the agenda report regarding increases in total revenues. City Manager Futrell explained General reserves, Ca1PERS reserve, and General Fund Surplus. Councilman Addiego asked about the proposed Ca1PERS reserve. City Manager Futrell explained the proposed $7 million reserve to pay unfunded obligations. Director Lee explained the OPEB Trust Fund. City Manager Futrell explained projected revenues, expenditures and net surplus. Director Lee stated the proposed budget was balanced. Councilman Gupta discussed Reserves and Infrastructure funds and CalPERS funds. City Manager Futrell stated the City's 20% reserve was the most conservative recommended reserve policy. He stated the City was well positioned to succeed financially. Councilman Addiego requested a ten -year review of department expenditures. City Manager Futrell discussed the Civic Campus, which would be presented to the Council on June 13, 2018. Councilman Addiego discussed the importance of the project and need to build the best facility. Mayor Pro Tem Matsumoto discussed the need for community benefits. City Manager Futrell reminded the Council that Measure W would also fund the road program. He stated options for a $190 million project would be presented to Council. Mayor Pro Tem Matsumoto asked about co -ed facilities for Fire Station 64. Fire Chief Magallanes stated it was necessary to provide facilities at all stations. 2. Report regarding a study session for the proposed Capital Improvement Program for Fiscal Year 2018 -19. (Justin Lovell, Public Works Administrator) Administrator Lovell presented the staff report. Councilman Gupta discussed a recent meeting regarding the extension of 3rd Avenue Railroad. City SPECIAL CITY COUNCIL MEETING May 30, 2018 MINUTES PAGE 5 Manager Futrell stated the proposed funding was for a consultant to determine the cost to extend the rail line and potential ridership. Councilman Addiego stated San Francisco should be consulted regarding the T -line extension. Mayor Pro Tem Matsumoto requested an explanation on the Community Civic Campus on Page 7. Administrator Lovell stated it referenced the funds needed to move the project forward in FY 2018- 19. Mayor Pro Tem Matsumoto asked why the businesses could not fund the Oyster Point Development conduits. City Manager Futrell stated he could ask for donations or explore grant funds. Councilman Addiego suggested installing the conduit and requesting donations for the cameras. Councilman Gupta discussed the value of installing black fiber. Councilman Garbarino stated the installation made sense. Mayor Pro Tem Matsumoto requested deciding a consistent color for roadway signage. Administrator Lovell stated the brighter color was the current standard. City Manager Futrell requested the City Attorney review whether the signs would create liability. City Attorney Rosenberg stated there was an existing lawsuit. Mayor Pro Tem Matsumoto asked about the Pedestrian and Bike Master Plan. City Manager Futrell stated the current plans were done in 2009 and would be updated and consolidated which would make the City more competitive for grants. Councilman Garbarino questioned the use of bike routes. Administrator Lovell explained the various types of bike routes. Councilman Addiego discussed use of the bike lane on Grand Avenue. Mayor Pro Tem Matsumoto expressed concern about motorized wheelchairs in the street. She asked about Safe Routes to Transit project justification. Administrator Lovell explained the refresh of striping. Councilman Garbarino asked the status of the HVAC rehabilitation. Administrator Lovell stated the funds were for Fire Station 61. Director Ranals stated CDBG funding would be used for Magnolia HVAC. Mayor Pro Tem Matsumoto discussed Get Us Moving funds. Councilman Gupta stated the CIP budget was a significant investment in the future and should be shared with the residents. He discussed projects to be completed. Mayor Pro Tem Matsumoto stated the Littlefield Avenue Extension study was previously completed. City Manager Futrell explained the purpose of the extension. CLOSED SESSION 3. Conference with Real Property Negotiators (Pursuant to Government Code Section 54956.8) Property: 200 Linden Avenue, 212 and 216 Baden Avenue SPECIAL CITY COUNCIL MEETING May 30, 2018 MINUTES PAGE 6 Agency Negotiators: Alex Greenwood and Julie Barnard Negotiating Parties: City of South San Francisco, South San Francisco Successor Agency and Hisense REUS, LLC Under Negotiation: Price and Terms Time entered Closed Session: 8:28 p.m. Open Session resumed: 8:52 p.m. Report out of Closed Session: Direction given. ADJOURNMENT Being no further business, Mayor Normandy adjourned the meeting at 9:03 p.m. Submitted :) Approv : i Ili, Jerk Liza Normandy, May City of South San Francisco City of South San Francisco SPECIAL CITY COUNCIL MEETING May 30, 2018 MINUTES PAGE 7