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HomeMy WebLinkAboutMinutes 2018-07-11 @7:00WEDNESDAY, JULY 11, 2018 7:00 p.m. CALL TO ORDER Time: 7:03 p.m. ROLL CALL Present: Councilmembers Addiego, Garbarino and Gupta and Mayor Pro Tem Matsumoto. PLEDGE OF ALLEGIANCE Led by Russell Lee, Intern for Mayor Pro Tem. Matsumoto. AGENDA REVIEW None. ANNOUNCEMENTS FROM STAFF None. PRESENTATIONS 1. Certificate of Meritorious Conduct presented to Officer Anthony Pappas for his heroic actions in saving the life of a driver from a burning vehicle. (Jeff Azzopardi, Police Chief) Chief of Police Azzopardi presented the Certificate of Meritorious Conduct to Officer Pappas for the actions he took that saved a man's life when he pulled him from a burning vehicle just before the vehicle became fully engulfed in flames. Chief Azzopardi explained the circumstances further advising that Officer Pappas came upon the scene of single vehicle crash involving a burning vehicle. The driver was disoriented and believed he had other persons with him at the time of the crash. After removing the driver from the vehicle Officer Pappas and fellow officers began breaking the windows of the car to search for others. Fortunately, the driver was mistaken and he had no passengers. The Chief thanked Officer Pappas for his courageous efforts. Officer Pappas thanked Chief Azzopardi and Council for the honor. MINUTES �� xN r A CITY COUNCIL CITY OF SOUTH SAN FRANCISCO V i0 �gcrpo REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, JULY 11, 2018 7:00 p.m. CALL TO ORDER Time: 7:03 p.m. ROLL CALL Present: Councilmembers Addiego, Garbarino and Gupta and Mayor Pro Tem Matsumoto. PLEDGE OF ALLEGIANCE Led by Russell Lee, Intern for Mayor Pro Tem. Matsumoto. AGENDA REVIEW None. ANNOUNCEMENTS FROM STAFF None. PRESENTATIONS 1. Certificate of Meritorious Conduct presented to Officer Anthony Pappas for his heroic actions in saving the life of a driver from a burning vehicle. (Jeff Azzopardi, Police Chief) Chief of Police Azzopardi presented the Certificate of Meritorious Conduct to Officer Pappas for the actions he took that saved a man's life when he pulled him from a burning vehicle just before the vehicle became fully engulfed in flames. Chief Azzopardi explained the circumstances further advising that Officer Pappas came upon the scene of single vehicle crash involving a burning vehicle. The driver was disoriented and believed he had other persons with him at the time of the crash. After removing the driver from the vehicle Officer Pappas and fellow officers began breaking the windows of the car to search for others. Fortunately, the driver was mistaken and he had no passengers. The Chief thanked Officer Pappas for his courageous efforts. Officer Pappas thanked Chief Azzopardi and Council for the honor. 2. Certificate of Commendation presented to Corporal Mark Kosta for his investigative efforts, expertise and desire to make an impact on gang related crimes, which led to several arrests. (Jeff Azzopardi, Police Chief) Sergeant Campbell presented a Certificate of Commendation to Corporal Kosta for his work related to gang related crimes. He explained that beginning in 2016 Corporal Kosta was assigned to crime investigations. Corporal Kosta has a passion for resolving gang related crimes. He educated himself on gang philosophies developing an expertise in the area which has led to several cases being solved due to his knowledge and skill set. Sergeant Campbell thanked Corporal Kosta for making the community safe. Corporal Kosta thanked Sergeant Campbell and Council for the honor. 3. Certificate of Commendation presented to Detective James Delos Santos for his outstanding efforts as lead investigator for vehicle burglaries, which has led to positive identifications and arrests. (Jeff Azzopardi, Police Chief) Sergeant Campbell presented Detective James Delos Santos for his outstanding efforts as lead investigator for vehicle burglaries. He explained Detective Santos took the role in 2017. Vehicle burglaries are difficult to solve due to the nature of the crime. Thanks to his work 80 cases are now solved. Sergeant Campbell confidently stated Detective Delos Santos brought the investigation bar to a new level in this area. He thanked him for this work. Detective Delos Santos thanked Sergeant Campbell and Council for the honor. 4. Proclamation recognizing July as Parks and Recreation Month. (Liza Normandy, Mayor) Councilman Garbarino presented the Proclamation recognizing July as Parks and Recreation Month to Parks and Recreation Commission Vice Chair Battaglia. Vice Chair Battaglia and her fellow Commissioners thanked Council for its support of Parks and Recreation announced upcoming programs sponsored by the Department. PUBLIC COMMENTS None. COUNCIL COMMENTS /REQUESTS Mayor Pro Tem Matsumoto invited Intern Russell Lee to present to Council and the Public on an event that would take place on July 28, 2018 — World Hepatitis Day 2018. Intern Lee advised the event would take place on July 28, 2018 from 9:00 a.m. to Noon in the Social Hall of the Municipal Services Building. Hepatitis B screenings, wellness programs, light brunch and goodies would be provided. Mayor Pro Tem Matsumoto requested that the Peninsula Council of Lions Club Award winners from the Police and Fire Departments be recognized at an upcoming City Council Meeting. REGULAR CITY COUNCIL MEETING JULY 11, 2018 MINUTES PAGE 2 Mayor Pro Tern Matsumoto requested that the meeting be adjourned in honor of Linda Parenti's father, Walter Capella. Councilman Addiego commented on the successful community meeting that took place in the Sunshine Gardens Neighborhood on July 2, 2018. He thanked City Manager Futrell and Communications Manager Arroyo for organizing the meeting. He noted participation by over 200 residents. ADMINISTRATIVE BUSINESS 5. Report regarding a resolution awarding a construction contract to Flatiron West Inc., a Delaware Corporation with an office at 2100 Goodyear Road, Benicia, California for the South San Francisco /San Bruno Water Quality Control Plant Wet Weather and Digester Improvements Project (Project No. ss1301) in an amount not to exceed $49,600,891 and authorizing a total construction budget of $52,080,936. (Richard Cho, Senior Civil Engineer, Eunejune Kim, Director of Public Works and Brian Schumacker, Plant Superintendent) 5a. Resolution No. 112 -2018 awarding a construction contract to Flatiron West Inc., a Delaware Corporation with an office at 2100 Goodyear Road, Benicia, California, for the South San Francisco /San Bruno Water Quality Control Plant Wet Weather and Digester Improvements Project (Project No. ss1301) in an amount not to exceed $49,600,891, and authorizing a total construction budget of $52,080,936. Director of Public Works Kim presented the staff report recommending that Council adopt a resolution approving award of a construction contract to Flatiron West Inc. for the South San Francisco /San Bruno Water Quality Control Plant Wet Weather and Digester Improvements Project with a total construction budget of $52,080,936. Director Kim advised this was a complex project requiring careful management and collaboration between the designer, contractor, engineer and City staff. Director Kim then introduced Project Manager from Erler EKI, Stephen Tarantino. He explained Mr. Tarantino would provide further detail about the proposed contract with Flatiron. Mr. Tarantino is a registered engineer with over 30 years of experience in the wastewater industry. Mr. Tarantino provided a PowerPoint presentation on the project. He began with slides depicting an aerial view of the project area. He stated the WQCP is mandated by the regional board to improve the treatment capacity of the secondary portion of the plant and also the digesters. He then moved to projected cost. The engineer's estimate was a probable cost of $44,600,000 whereas the bid from Flatiron was $49,600,000. While the actual bid was roughly 11 % above the engineer's estimate, the project could be funded with the City's recently implemented existing rate structure and assisted by the State's revolving loan fund, which the City was close to achieving. Mr. Tarantino noted further and significantly that Flatiron was the only bidder on the project. Mr. Tarantino explained that the Bay area construction market, impact on State SRF funding, compliance with NPDES Permit requirements, and Flatiron's high quality as a contractor all contributed to the recommendation of approval of the contract. Mr. Tarantino then introduced professionals in attendance that would be collaborating on the project as follows: Rick Chan of Carollo Engineers, Dave Umezaki of Erler EKI, Jason Burden with Flatiron and David Worth with Flatiron. He then invited questions. REGULAR CITY COUNCIL MEETING JULY 11, 2018 MINUTES PAGE 3 Mayor Pro Tern Matsumoto asked whether the project was on the CIP or generated by the NPDES permit. Public Works Director Kim advised it was generated by the NPDES permit and contemplated in the CIP. However, CIP funding was not allocated because the City awaited the State revolving fund loan. For residents in the audience and watching at home, Councilman Gupta explained wet weather improvements. He stated that when there is a lot of rain, water flows through the drains to the WQCP and compromises the efficiency, durability and effectiveness of the water cleaning process. The changes contemplated by the contract will create a parallel path where the extra water will flow to avoid these complications. In response to a line of questioning from Councilman Addiego, Mr. Tarantino advised the application to the state revolving fund requests a $53 million loan. He believed the City's request would likely be granted at an interest rate of 1 -1/2 a percent. The City may also be eligible for some principal forgiveness on this loan because the digester project is going to result in the production of a lot more gas. Part of the project is a gas cleaning system so that the generator that runs on the natural gas from the sewage will run a lot more. This is very energy efficient as it is not drawing from the grid. Motion — Councilman Gupta/Second— Councilman Addiego: to approve Resolution No. 112- 2018. Unanimously approved by roll call vote. 6. Report regarding the Cost of a Service Study of select Parks and Recreation Department fees; and a resolution approving an amendment to the Fiscal Year 2018 -19 Master Fee Schedule for select fees charged by the Parks and Recreation Department. (Sharon Ranals, Director, Parks and Recreation) 6a. Resolution No. 113 -2018 approving an amendment to the Fiscal Year 2018 -19 Master Fee Schedule for select fees charged by the Parks and Recreation Department. Director of Parks and Recreation Ranals presented the staff report recommending that Council adopt a Resolution approving an amendment to the Fiscal Year 2018 -19 Master Fee Schedule for select fees charged by the Parks and Recreation Department. She stated staffs recommendation that Council receive a report done by the consultant NBS Government Finance Group regarding a cost of service study for selected Parks & Recreation fees and approve an amendment to the fiscal year master fee schedule for selected fees. Staff presented a similar report to the Parks & Recreation Commission in June, explained the fee study and took input from the Commission regarding fee setting. The Commission's recommendation was currently before Council. As background on the impetus for the NBS study, Director Ranals advised that following a City -wide fee study in 2017, Council expressed an interest in doing a deeper dive into some of the recreation programs that are less cost recovering than others. The three (3) programs subject to further study were aquatics, sports and seniors. Director Ranals then introduced Nicole Kissem from NBS to present the methodology that was used to determine the actual cost of service. REGULAR CITY COUNCIL MEETING JULY 11, 2018 MINUTES PAGE 4 Ms. Kissem addressed Council and provided a PowerPoint presentation summarizing the fee study. She stated the goal of the study to show the full cost of service so that Council could set fees according to local cost recovery policy for the different programs. She briefly touched on Proposition 26 which amended the California Constitution in 2010. It is significant because it impacts how recreation fees are established. A fee has to fall under 1 of 7 stated exceptions to avoid qualification as a tax. Recreation fees fall under 2 of the 7 exceptions- fees for service and user fees for government property. Ms. Kissem next reviewed the project approach. She explained the team collected data and looked at the total cost of service. A per unit or per fee item cost of service outcome was determined on this basis. Ms. Kissem continued and explained that the data used was the 17/18 budget as the 18/19 budget was in progress during analysis. We used as much work load or participant data for various types of fees charged that we could find and we also used estimates of time for where staff spends their time on these various programs and how long it takes to provide different programs or different facilities and so forth. We did do a lot of interviewing with staff to talk about how these services are provided. And then, of course, we consulted the current fee schedule so that we can compare what we're currently charging to what the full cost is. Once the full cost was determined, the price charged for the service was reviewed. She noted that's always different with governmental fees as there is a full cost amount and then there is the price adopted pursuant to the cost recovery policy. Anything in- between those two numbers is a subsidy if the price is lower than the cost. Ms. Kissem next reviewed the findings stating there was nothing surprising in the outcomes for sports, aquatics or seniors. For example, in sports, the youth programs have a heavier subsidy than adult sports. That's a typical outcome. Pool fees are subsidized and that is also a typical outcome. The team found fee reductions needed in the area of non - resident fees. Ms. Kissem turned the presentation over to Director Ranals for Council questions. Director Ranals reiterated that the proposed fees are not reflective of an effort to cover the full cost of service provision. In response to a question from Mayor Pro Tern Matsumoto, Director Ranals advised the subsidies are accounted for in the annual budget. Motion— Councilman Garbarino /Second — Councilman Addiego: to approve Resolution No. 113- 2018. Unanimously approved by roll call vote. CONSENT CALENDAR 7. Motion to approve the Minutes from the meetings of May 22, 2018, May 30, 2018, June 13, 2018, June 25, 2018, June 27, 2018 and July 2, 2018. 8. Motion confirming payment registers for July 11, 2018. (Richard Lee, Director of Finance) 9. Report regarding a motion to accept the construction improvements of the 2016 Sanitary Sewer and Manhole Replacement Project (Capital Improvement Plan Project No. ss1009) as complete in accordance with plans and specifications (Total Construction Cost $1,541,534). (Richard Cho, Senior Civil Engineer, Public Works Department and Peter Vorametsanti, Swinerton) REGULAR CITY COUNCIL MEETING JULY 11, 2018 MINUTES PAGE 5 10. Report regarding a resolution appointing directors to the Pooled Liability Assurance Network Joint Powers Authority on behalf of the City of South San Francisco. (Richard Lee, Director of Finance) 10a. Resolution No. 114 -2018 appointing directors to the Pooled Liability Assurance Network Joint Powers Authority on behalf of the City of South San Francisco. 11. Report regarding a resolution approving funding for the City of South San Francisco's participation in the Sister Cities program, cultural heritage grants, cultural fair, and approving Budget Amendment 19.001 (Richard Lee, Director of Finance) Ila. Resolution No. 115 -2018 approving funding for the City of South San Francisco's participation in the Sister Cities program, cultural heritage grants, cultural fair, and approving Budget Amendment 19.001. 12. Report regarding adoption of an Ordinance amending South San Francisco Municipal Code Chapter 2.16 to establish a district -based election system for five council districts with a rotating mayor. (Mike Futrell, City Manager) 12a. Ordinance No. 1558 -2018 amending South San Francisco Municipal Code Chapter 2.16 to establish a district -based election system for five council districts with a rotating mayor. 13. Report regarding an Ordinance approving the Second Amended and Restated Development Agreement between the City of South San Francisco and BMR -700 Gateway LP, BMR -750, 800, 850 Gateway LP, BMR -900 Gateway LP, and BMR -1000 Gateway LP to make minor modifications to the previously approved Development Agreement relating to the Gateway Business Park Master Plan Project. (Billy Gross, Senior Planner) 13a. Ordinance No 1559 -2018 adopting a Second Amended and Restated Development Agreement (DAA18 -001) between the City of South San Francisco and between BMR -700 Gateway LP, BMR -750, 800, 850 Gateway LP, BMR -900 Gateway LP, and BMR -1000 Gateway LP for the Gateway Business Park Master Plan Project to make minor modifications to amend and restate the rights and obligations relating to the development of the Gateway Business Park Master Plan project. Item 7: Councilman Addiego requested that the City Clerk's use of the legislative term "cost effectivity" in the June 27, 2018 regular meeting minutes - when summarizing his comments regarding the impact of the digester at the South San Francisco Scavenger Company - be changed to "cost effectiveness." He also highlighted a scrivener's error related to the spelling of what should have been referred to as the "CPUC." Councilman Addiego further requested that staff agendize a discussion of the scavenger rate survey methodology at an upcoming meeting of the Environmental Standing Committee of the City Council. Mayor Normandy noted Officer Nuti's name was misspelled in the June 13, 2018 minutes and further requested a tense change in one of the sentences referenced in the same minutes. REGULAR CITY COUNCIL MEETING JULY 11, 2018 MINUTES PAGE 6 Item 8: In response to a question from Mayor Pro Tem. Matsumoto regarding a Group 4 Architecture expenditure, City Manager Futrell explained this was a fresh look at the possibilities for use of the space on the first floor of the Miller Avenue Parking Garage. In response to the Mayor Pro Tem's question regarding a payment to Giorgi Brothers, Finance Director Lee advised the invoice was for replacement mattresses for the Fire Department. Item 12: Councilman Addiego stated his intent to remain consistent with his previous "No vote" on introduction of the District Elections Ordinance. Accordingly, he requested that the vote on Item 12 be taken separately from the rest of the Consent Calendar. Motion— Councilman Addiego /Second— Councilman Gupta: to approve Consent Calendar Items 7- 11 a and 13 and 13a. Unanimously approved by roll call vote. Motion— Councilman Garbarino /Second — Councilman Gupta: to approve Consent Calendar Item No. 12 and 12a. Approved by the following roll call vote: AYES: Councilmen Garbarino and Gupta, Mayor Pro Tem Matsumoto and Mayor Normandy; NAYS: Councilman Addiego; ABSTAIN: None; ABSENT: None. ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS None. ADJOURNMENT Being no further business, Mayor Normandy adjourned the meeting at 8:12 p.m. in honor of Walter Capella. Submitted by: Krista rtine i, Cify C1�A City of Sou an Francisco REGULAR CITY COUNCIL MEETING MINUTES Approved by: 'a"' ��-M "Pl4u� U a andy, Mayor ir City of South San Francisco JULY 11, 2018 PAGE 7