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HomeMy WebLinkAboutMinutes 2018-06-20 @6:00MINUTES CITY COUNCIL 04 CITY OF SOUTH SAN FRANCISCO U Q c911FOR��P SPECIAL MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, JUNE 20, 2018 6:00 p.m. CALL TO ORDER Time: 6:01 p.m. ROLL CALL Present: Councilmembers Addiego, Garbarino, and Gupta, Vice Mayor Matsumoto and Mayor Normandy. Absent: None. AGENDA REVIEW None. PUBLIC COMMENT None. PRESENTATIONS 1. Presentation of New Employees. (Mich Mercado, Human Resources Manager) Human Resources Manager Mercado introduced the new City of South San Francisco employees as follows: Leah Lockhart, Human Resources Director Joe Rodriguez, Senior Building Maintenance Custodian Robert Roman, Police Officer Scott Peradotto, Police Officer PUBLIC HEARING 2. Report regarding the fourth public hearing to receive public testimony regarding draft district maps for City Council elections in the City of South San Francisco pursuant to Elections Code Section 10010. (Mike Futrell, City Manager and Douglas Johnson, National Demographics Corporation) Public Hearing opened: 6:10 p.m. Management Analyst I1 Manchester of the City Manager's Office discussed public outreach on district elections, including postings on the City's website, translations and map tools. She introduced Doug Johnson, the City's consultant from National Demographics Corporation, to discuss the focus maps that Staff provided to Council. Doug Johnson, President of National Demographics, provided an overview on the draft district maps for City Council Elections in the City of South San Francisco that would be implemented in 2020. He discussed similarities between the 45 different focus maps, which could be found on the City's website. In response to Council inquiries, he stated the maps met the legal requirements. Mayor Normandy indicated her preference for Maps 109, 116, and S44. Councilman Addiego concurred. Resident and former Councilman and Mayor Hon. Pedro Gonzalez thanked Council and City Staff for their work on the focus maps and suggested Map 102b. Public Hearing closed: 6:45 p.m. Councilman Gupta stated he needed additional time to review the maps but indicated he did not like Map 118 due to its impact on voter choice with respect to seated Councilmembers. Mayor Normandy suggested focusing on neighborhoods not Councilmembers. She discussed Map 118 and queried the process if two (2) councilmembers live in the same district. Mr. Johnson explained that the councilmembers could leave the Council in 2022 or run for reelection in 2020 and recommended avoiding that scenario. Councilman Garbarino stated he liked Maps 109, 106b, 102b, 116, and S44. Mayor Pro Tern Matsumoto stated her preference for Maps 102, 109, 117, and 116. Councilman Addiego stated he liked Map 109 because there were no conflicts and socioeconomic commonalities were present. He stated Maps 116 and S44 were acceptable. Councilman Garbarino commended the students and teacher involved in mapping submissions from El Camino High School. Councilman Gupta stated Map 109 was his choice. Mayor Normandy summarized Council consensus on Maps 109, 116, S44, and 102b. Management Analyst II Manchester stated the public favored Maps 102b and 106b based on three votes each, with 48 supporting Map 102b. Mayor Normandy expressed concern with separating Grand Avenue by blocks in Maps 102b and 106b. She stated she preferred Map 116. Councilman Garbarino added that the districts were well defined in Map 116. SPECIAL CITY COUNCIL MEETING JUNE 20, 2018 MINUTES PAGE 2 Mr. Johnson stated 97 people participated in voting on the maps. He explained that Tamarack Lane was separated into Districts 1 and 2 in Map 116. He explained the reasons for sequencing. Mayor Normandy clarified that Council concurred on Maps 109, 116, and S44. City Attorney Rosenberg explained that Council could determine three (3) maps for the ordinance on June 27, 2018 or decide on one (1) map and discuss sequencing immediately. He stated the ordinance had to be adopted on July 11, 2018 to meet the safe harbor requirements. Councilman Addiego clarified that sequencing was dependent on where the current Councilmembers resided. Councilmembers Garbarino and Addiego stated Map 109 simplified the sequencing process. CONSENSUS: By consensus, the Council selected Map 109. Mr. Johnson stated Map 109 would simplify sequencing for 2020 in Districts 1 and 3 and 2022 for Districts 2, 4, and 5. He stated staff would return with renumbered districts. LEGISLATIVE BUSINESS 3. Report regarding an ordinance of the City Council of the City of South San Francisco amending Chapter 4.04.080 of the South San Francisco Municipal Code, pertaining to open market procedures. (Richard Lee, Director of Finance) 3a. Ordinance of the City Council of the City of South San Francisco amending Section 4.04.080 of the South San Francisco Municipal Code, pertaining to open market procedures. Director of Finance Lee presented the staff report recommending that Council waive reading and adopt an ordinance amending Section 4.04.080 of the South San Francisco Municipal Code, pertaining to open market procedures. In response to Mayor Pro Tem Matsumoto, Director of Finance Lee explained that any City that received $750,000 of Federal funds or more was required to file a single audit. He discussed the funds received and utilized by the City. Motion — Councilman Addiego / Second - Councilman Garbarino: to waive reading and introduce an Ordinance, amending Section 4.04.080 of the South San Francisco Municipal Code, pertaining to open market procedures. Unanimously approved by roll call vote. ADMINISTRATIVE BUSINESS 4. Study session on smart growth in South San Francisco. (Alex Greenwood, Economic & Community Development Director) SPECIAL CITY COUNCIL MEETING JUNE 20, 2018 MINUTES PAGE 3 Councilman Addiego discussed the community's concern regarding the meeting venue and suggested having the presentation again at the regular City Council meeting. Councilmembers agreed to hear the item again at its upcoming July 11, 2018 Regular Meeting. Economic and Community Development Director Greenwood presented a PowerPoint outlining the context of the current development cycle, projects, projected new development applications, and economic and policy issues. Director Greenwood continued the presentation discussing the Oyster Point Development, Caltrain Station, and affordable housing projects. In response to Mayor Pro Tern Matsumoto, Director Greenwood discussed the existing 12 million square feet of biotech space and additional 7.2 million square feet over the next two (2) years. He stated the City had 25 million square feet of industrial space. In response to Councilman Garbarino, Director Greenwood stated there was a 20 -unit townhome project being built on McLellan and Mission Road and that construction would be resumed shortly. Director Greenwood continued his presentation with projects that were going through planning and would be under construction within one (1) to two (2) years. He stated Genentech would be doubling its existing space, which would be subject to the 10 -Year Master Plan. He informed Councilman Addiego that Genentech was forecasting 11,000 to 13,000 employees as a result of the new development. He informed Mayor Pro Tern Matsumoto that the Master Plan would be before Council within the next year. He continued his presentation outlining the new Downtown proposals. In response to Councilman Addiego, he indicated he could not determine what would happen to the parking for the small project on Linden Avenue. Mayor Normandy asked if applicants were advised that areas such as 410 Noir were not residential. Director Greenwood responded that the City informed applicants that they would need to appeal to the City Council. Mayor Normandy suggested advising applicants of the other costs involved in the entire application process. Director Greenwood continued his presentation describing projects in the El Camino and Chestnut areas. He informed Mayor Normandy that he was unaware of the proposed number of stories for the Kaiser project. He discussed future research and development and office proposals and mentioned the economic outlook for the region, and the impact of new development on City services. Councilman Addiego discussed the growth experienced by the City and its ability to cure long -term revenue needs. He mentioned the major predictions for employment, transportation demand management and housing. Mayor Pro Tern Matsumoto discussed the upcoming Chamber of Commerce luncheon with major policy makers. Councilman Garbarino discussed telecommuting for employees that worked less traditional work weeks and suggested having companies work on improving traffic conditions for employees. Director Greenwood informed Council that Staff would be providing a revised Transportation Demand Management Plan. SPECIAL CITY COUNCIL MEETING JUNE 20, 2018 MINUTES PAGE 4 Councilman Gupta stated he would like to have another discussion with residents that have experienced growth throughout the City. He suggested considering the costs and benefits of development. He noted concern for the unique community asset of South San Francisco and encouraged Staff to continue to foster an environment in which residents were proud to live. Mayor Pro Tem Matsumoto discussed a critical commercial linkage fee. She mentioned companies participating in infrastructure updates to accommodate new employees. 5. Report regarding a resolution amending the shuttle services agreement with PCAM, LLC of Los Angeles, California by an amount of $1,000,305 in a total not to exceed amount of $1,430,305 and extending the term until June 30, 2020 for the operations of the South City Shuttle. (Justin Lovell, Public Works Administrator) 5a. Resolution No. 91 -2018 amending the shuttle services agreement with PCAM, LLC of Los Angeles, California by an amount of $1,000,305 in a total not to exceed amount of $1,430,305 and extending the term until June 30, 2020 for the operations of the South City Shuttle. Public Works Administrator Lovell presented the staff report recommending that Council adopt a resolution amending the shuttle services agreement with PCAM, LLC of Los Angeles, California by an amount of $1,000,305 in a total not to exceed amount of $1,430,305 and extending the term until June 30, 2020 for the operations of the South City Shuttle. He introduced Manny Mateo from PCAM. Administrator Lovell discussed the operations of the South City Shuttle, ridership, and provided staff's recommendation for future operations. Mayor Pro Tem Matsumoto reported concerns of interns who rode the shuttle and provided recommendations to improve ridership. Councilman Addiego stated a counter- clockwise route would reduce the full loop ride time and he discussed the quality of bus drivers that are attracted by the City. Mayor Pro Tem Matsumoto suggested taking into account students, especially at Los Cerritos Elementary. Councilman Addiego discussed the bus wrap making it hard to see riders inside of the bus. Mayor Pro Tem Matsumoto suggested adding a plastic advertisement area to the side of shuttles to provide advertising for City events. Public Works Administrator Lovell stated more signs would need to be implemented to accommodate the alternate shuttle line. Motion — Councilman Garbarino / Second — Councilman Gupta: to adopt Resolution No.91 -2018. Unanimously approved by roll call vote. 6. Report regarding a Resolution authorizing the City Manager to enter into a consulting services agreement with Alta Planning for the preparation of a citywide Bicycle and Pedestrian Master Plan in an amount not to exceed $270,000 and adopting budget amendment 18.032 appropriating an additional $40,000 from the General Plan Maintenance SPECIAL CITY COUNCIL MEETING JUNE 20, 2018 MINUTES PAGE 5 Reserve in the Developer Deposit Fund for Capital Improvement Project 1705. (Nell Selander, Economic & Community Development Deputy Director) 6a. Resolution No. 92 -2018 authorizing the City Manager to enter into a consulting services agreement with Alta Planning for the preparation of a citywide Bicycle and Pedestrian Master Plan in an amount not to exceed $270,000 and adopting budget amendment 18.032 appropriating an additional $40,000 from the General Plan Maintenance Reserve in the Developer Deposit Fund for Capital Improvement Project 1705. Deputy Director for Economic and Community Development Selander provided a brief report on the selection of the bicycle and pedestrian master plan consultant. She introduced the representative from the selected consultant, Alta Planning. Deputy Selander informed Councilman Addiego of the General Plan Maintenance Reserve and that it was funded by a fee on every building permit issued. Director of Finance Lee informed Councilman Addiego of the ways that the General Plan Maintenance Reserve could be spent outside of a project like the Bicycle and Pedestrian Master Plan. Councilman Gupta inquired on the timeline of the project. Deputy Selander stated it would be about 18 months and would be about six (6) months ahead of the General Plan and work in concert with the general plan update. Councilman Gupta suggested delegating resources to make modifications based on the final General Plan so that changes could be taken care of within the project. Mayor Normandy suggested using Lime Bikes for the tour of the bicycle and pedestrian project. Mayor Pro Tem Matsumoto confirmed that "citywide" included East of 101. Deputy Selander discussed the three (3) components of the consultant selection process. Mayor Pro Tem Matsumoto suggested using CCAG and the TA for volunteer work. She discussed the mandate for separate biking and walking paths. Motion — Mayor Pro Tem Matsumoto /Second - Mayor Normandy: to adopt Resolution No. 92- 2018. Unanimously approved by roll call vote. 7. Report regarding a resolution authorizing the City Manager to execute first amendments to two consulting services agreements for administrative, plan review and inspections services: 1) renewing an agreement with CSG Consultants Inc. for two years in the amount not to exceed $1,400,000 for each year of the two year contract, and 2) renewing an agreement with West Coast Code Consultants for two years in an amount not to exceed $1,400,000 for each year of the two year contract period. (Phillip Perry, Chief Building Official) 7a. Resolution No. 93 -2018 authorizing the City Manager to execute first amendments to two consulting services agreements for administrative, plan review, and inspections services: 1) renewing an agreement with CSG Consultants Inc. for two years in the amount not to exceed $1,400,000 for each year of the two year contract, SPECIAL CITY COUNCIL MEETING JUNE 20, 2018 MINUTES PAGE 6 and 2) renewing an agreement with West Coast Code Consultants for two years in an amount not to exceed $1,400,000 for each year of the two -year contract period. Chief Building Official Perry presented the staff report recommending that Council adopt a resolution authorizing the City Manager to execute first amendments to two (2) consulting services agreements for administrative, plan review, and inspections services: 1) renewing an agreement with CSG Consultants Inc. for two (2) years in the amount not to exceed $1,400,000 for each year of the two (2) year contract, and 2) renewing an agreement with West Coast Code Consultants for two (2) years in an amount not to exceed $1,400,000 for each year of the two (2) year contract periods. Mayor Pro Tem Matsumoto voiced support for the item and inquired on the differences in the two (2) contracts. Chief Building Official Perry explained that the contracts were for the same amount and the residual would carry over to the next year if unused funds remained. Director Greenwood clarified the resolution for the two (2) year term. Director of Finance Lee stated there was $10.9 million in the budget for building permits in Fiscal Year 18/19. Director Greenwood stated 55% of building permit revenue was used to pay the consultant and the City kept the remainder. He added that there were no consulting fees if the City did the consulting in house. Motion — Councilman Addiego /Second- Councilman Gupta: to adopt Resolution No. 93 -2018 Unanimously approved by roll call vote. CONSENT CALENDAR 8. Report regarding a resolution accepting a letter from Measure W Citizens' Oversight Committee independently verifying FY 2016 -17 audited financials. (William Zemke, Measure W Citizens' Oversight Committee Chair) 8a. Resolution No. 94 -2018 accepting a letter from the Measure W Citizens' Oversight Committee independently verifying Fiscal Year 2016 -17 audited financials. Motion — Councilman Gupta/Second- Councilman Garbarino: to approve the Consent Calendar. Unanimously approved by roll call vote. ADJOURNMENT Being no further business, Mayor Normandy adjourned the meeting at 8:19 p.m. Submitted by: City of Approved by: Li a o andy, Mayor City of South San Francisco SPECIAL CITY COUNCIL MEETING JUNE 20, 2018 MINUTES PAGE 7