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HomeMy WebLinkAboutMinutes 2018-06-13 @6:00MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO U ip SPECIAL MEETING cALIFO R��A MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, June 13, 2018 6:00 p.m. CALL TO ORDER Time: 6:00 p.m. ROLL CALL Present: Councilmembers Addiego, Garbarino, and Gupta, Vice Mayor Matsumoto (arrived at 6:05 p.m.) and Mayor Normandy AGENDA REVIEW None. PUBLIC COMMENTS Herman Alcalde, Measure W Citizens' Oversight Committee member, expressed concern with Measure W funds being used for Ca1PERS. He asked what source of revenue the City intended to use to pay the Ca1PERS obligation. Councilmember Addiego stated the City was responsible for $152 million of pension liability and suggested the information be shared with the Oversight Committee. Mr. Alcalde stated the Committee had no obligation to oversee the City's finances, rather reviewed the auditor's report on Measure W expenditures. ITEMS FOR CONSIDERATION 1. Study session regarding Community Civic Campus project site plan recommendation and schematic design scope. (Marian Lee, Assistant City Manager and Smith Group JJR, Master Architect) Assistant City Manager Lee introduced the Community Civic Campus project and discussed increased construction costs. She presented the City's goals for the project, an overview of the decisions to date, and an updated working schedule. She introduced Mark Roddy with the Smith Group. Mark Roddy, Design Director Smith Group, JJR, explained public outreach process and general themes of public feedback. He presented an overview of a proposed Campus Master Plan and explained the logistics of the campus in detail. Assistant City Manager Lee provided an overview of the project cost and funding and presented the building plan packages. She explained the variables that affected the cost increases and the steps the City was taking to contain the costs. Director of Finance Lee discussed the project funding plan in detail including the bonding process for the City. Assistant City Manager Lee concluded the presentation, noting the cost consequences associated with a delayed decision. Council Member Gupta praised the staff and team. He confirmed that the project was changed to a three -story building to reduce costs, opening area for greenspace and future accommodations. He stated his satisfaction with the plans. He also mentioned that the City could potentially earn more revenue than projected. He expressed concern with the parking entrance crossing the pedestrian trail and having flexibility between the parking spaces for Parks and Recreation and Library. He inquired on the entry points to the campus. Council Member Garbarino concurred about the entrance to the campus. He noted the value in the project and suggested not tapping into other sources of City funding. He commended staff for the project plan. Mayor Pro Tem Matsumoto stated she would not have voted for the proposed plan and similarities to the School Board with Prop J. She noted her disapproval with the design and the importance of IT within the Police Department. She mentioned other sources of funding for the project. Council Member Addiego concurred with Mayor Pro Tem Matsumoto's comments about the original plan and need to produce something usable for the next 40 -50 years. He suggested considering whether additional funds should be spent on the project. Mayor Pro Tem Matsumoto voiced her skepticism that $10 million would be raised for the project. Council Member Addiego discussed the opportunity for expansion in the future and suggested more work be put into the project. Mayor Pro Tem Matsumoto proposed a public private partnership with AGI and KASA to increase costs savings. City Manager Futrell reassured the Council that the planners and staff all shared a common goal of meeting the aspirational needs that were expressed by residents and reminded it of the increase in construction costs. He invited Council to review the budget to see if there funds available for the project. He mentioned that the design could be revisited to please the entire community. Mayor Pro Tem Matsumoto encouraged the suggested budget discussion. Council Member Addiego took exception to the statement that it was fiscally irresponsible. Mayor Pro Tem Matsumoto mentioned a new development for park in lieu fees and encouraged further funding discussions. City Manager Futrell supported discussion regarding funding and encouraged Council to bring forward any concerns. He stated Measure W funds were maximized, and additional funding would need to come from an additional source. Mayor Normandy discussed her meetings with the architects and provided her thoughts on the Campus Master Plan. She confirmed that the 80 Police Service parking spaces would be covered and secured and that a loading dock and service elevator would be included in the plan. She suggested taking the plan to the Subcommittee for further discussion. City Manager Futrell stated that Council's direction was sufficient and the architecture of the project would need to be revisited. SPECIAL CITY COUNCIL MEETING JUNE 13, 2018 MINUTES PAGE 2 Mayor Pro Tem Matsumoto suggested a short study session so that Council and Staff could have a more open discussion on the matter. She also inquired on the Oak Avenue extension. City Manager Futrell informed her that it would be along the green strip in the project illustrations. Mayor Normandy tabled Items 2, 2a, and 3 until after the Regular City Council Meeting. RECESS Mayor Normandy called a recess at 6:59 p.m. The meeting reconvened at 7:36 p.m. with all Councilmembers present. 2. Report regarding a resolution approving the purchase of two type one fire engines in the amount of $1,393,163; authorizing the City Manager to enter into a purchase agreement with Hi -Tech Emergency Vehicle Service, Inc., for the construction and purchase of two fire engines; approving the purchase of tools and equipment related to this apparatus purchase in the amount of $56,837; and approving budget amendment 18.028 in the amount of $250,000 to appropriate funds from the Developer Contribution Fund towards the total purchase amount. 2a. Resolution approving the purchase of two type one fire engines in the amount of $1,393,163; authorizing the City Manager to enter into a purchase agreement with Hi -Tech Emergency Vehicle Service, Inc., for the construction and purchase of two fire engines; approving the purchase of tools and equipment related to this apparatus purchase in the amount of $56,837; and approving budget amendment 18.028 in the amount of $250,000 to appropriate funds from the Developer Contribution Fund towards the total purchase amount. Fire Chief Magallanes presented a report recommending Council approve the purchase of two type one fire engines. He stated the use of the departments engines, the replacement schedule, and the total cost of the purchase. He requested that Council approve the motion authorizing the purchase. Council Member Addiego voiced his satisfaction with Staff being able to find the funds necessary to finance the purchase of the fire engines and suggested Staff use the process for the Civic Center. Motion — Mayor Pro Tem Matsumoto / Second - Councilmember Garbarino: to approve Item 2a. Approved by roll call vote: Yes: 5 - Mayor Normandy, Mayor Pro Tem Matsumoto, Councilmember Garbarino, Councilmember Gupta, and Councilmember Addiego Enactment No: RES 83 -2018 Report regarding a resolution awarding a construction contract to LC General Engineering & Construction, Inc. of San Francisco, CA for the Grand Boulevard Initiative Project: Phase I and II in an amount not to exceed $5,748,633 and authorizing a total construction budget not to exceed $7,769,368, and rejecting all bid protests. (Matthew Ruble, Senior Civil Engineer) SPECIAL CITY COUNCIL MEETING JUNE 13, 2018 MINUTES PAGE 3 3a. Resolution awarding a construction contract to LC General Engineering & Construction, Inc. of San Francisco, California for the Grand Boulevard Initiative Project - Phase I and I1 in an amount not to exceed $5,748,633 and authorizing a total construction budget not to exceed $7,769,368, and rejecting all bid protests. Engineer Ruble presented Council with an overview of the Grand Boulevard Initiative Project phase I and II and explained the reasons for combining the two phases. He discussed the bids that the City received and provided a Staff recommendation. Council Member Garbarino inquired on the construction schedule, the effect construction would have on surrounding businesses. Engineer Ruble informed him that the construction would take one season and would be fmished Winter 2018, the project work with surrounding businesses to provide information regarding the construction schedule and effects. Council Member Gupta inquired on the details of the bid protest and requested information regarding the construction plan for El Camino for his review. Engineer Ruble informed him that Staff interpreted the original bid based on the hand writing in the proposal. Mayor Pro Tem Matsumoto inquired on placing a sidewalk on the west side of Grand Avenue. Engineer Ruble informed her that the City would need CalTrans approval to do work on state highway. Council Member Addiego concurred with Mayor Pro Tem Matsumoto. City Manager Futrell recommended Mayor Pro Tem Matsumoto direct her suggestion for a sidewalk to the Bike and Pedestrian Masterplan. Mayor Pro Tem Matsumoto mentioned the bid protest refusal and voiced her concern with the verbiage of the refusal. She stated that she would be voting no on the item. City Attorney Rosenberg stated that the City found that there were no major irregularities in the bid protests and would have discretion if there were. HE stated that Staff believed all bid protests to be without merit. Motion - Councilmember Gupta / Second - Councilmember Garbarino: to approve Item 3 and 3a. Approved by roll call vote: Yes: 4 - Mayor Normandy, Councilmember Garbarino, Councilmember Gupta, and Councilmember Addiego. No: 1 - Mayor Pro Tem Matsumoto Enactment No: RES 84 -2018 SPECIAL CITY COUNCIL MEETING JUNE 13, 2018 MINUTES PAGE 4 ADJOURNMENT Being no further business, Mayor Normandy adjourned the meeting at 7:52 p.m. Submitted by: Gabriel Rodriguez, NeWjbty City Clerk City of South San Francisco SPECIAL CITY COUNCIL MEETING MINUTES Approved by: 4 u o andy, Mayor City of South San Francisco JUNE 13, 2018 PAGE 5