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HomeMy WebLinkAboutMinutes 2018-08-08 @7:00WEDNESDAY, AUGUST 8, 2018 7:00 p.m. CALL TO ORDER Time: 7:04 p.m. ROLL CALL Present: Councilmembers Addiego, Garbarino and Gupta, Mayor Pro Tern Matsumoto and Mayor Normandy. Absent: None. PLEDGE OF ALLEGIANCE Led by Planning Commissioner Nagales. AGENDA REVIEW None. STAFF ANNOUNCEMENTS None. PRESENTATIONS Presentation of certificates of achievement to South San Francisco Police Department Officers Corey Galindo and Marc Nuti on medaling at the Police Olympics in Chula Vista, CA, and Clark County, NV, respectively. (Liza Normandy, Mayor) The Council presented South San Francisco Police Officers Nuti and Galindo with certificates recognizing their accomplishments on receiving medals at the Police Olympics. Officer Galindo captured Gold Medals in the 100 Meter Run, 200 Meter Run, Long Jump, and High Jump. Officer Nuti received a Bronze Medal, scoring 94 out of 100, in the "Trapshooting, Individual, 16 Yard Singles" category. Mayor Normandy commented on the intensity of Police work and noted the importance of time for officers to focus on wellness. MINUTES xS�F'�ry o� CITY COUNCIL CITY OF SOUTH SAN FRANCISCO U O cgLiKORl3�P REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, AUGUST 8, 2018 7:00 p.m. CALL TO ORDER Time: 7:04 p.m. ROLL CALL Present: Councilmembers Addiego, Garbarino and Gupta, Mayor Pro Tern Matsumoto and Mayor Normandy. Absent: None. PLEDGE OF ALLEGIANCE Led by Planning Commissioner Nagales. AGENDA REVIEW None. STAFF ANNOUNCEMENTS None. PRESENTATIONS Presentation of certificates of achievement to South San Francisco Police Department Officers Corey Galindo and Marc Nuti on medaling at the Police Olympics in Chula Vista, CA, and Clark County, NV, respectively. (Liza Normandy, Mayor) The Council presented South San Francisco Police Officers Nuti and Galindo with certificates recognizing their accomplishments on receiving medals at the Police Olympics. Officer Galindo captured Gold Medals in the 100 Meter Run, 200 Meter Run, Long Jump, and High Jump. Officer Nuti received a Bronze Medal, scoring 94 out of 100, in the "Trapshooting, Individual, 16 Yard Singles" category. Mayor Normandy commented on the intensity of Police work and noted the importance of time for officers to focus on wellness. 2. Presentation regarding update on the City of South San Francisco's South Airport Replacement Project. (Eunejune Kim, Director of Public Works) Director of Public Works Kim provided a PowerPoint Presentation and update on the South Airport Bridge Replacement Project. He explained the bridge had been closed since May 27, 2018. It was expected to open on or before November 16, 2018. During the past 11 weeks of closure, many programs, including traffic flaggers and other mitigation measures, had been put into operation. In response to questions from Mayor Pro Tem Matsumoto, Director Kim stated that while the contractors were not quite on a 24/7 work schedule, they were working double shifts and weekends. He further advised that staff was initiating infrastructure assessments to make sure this type of failure is not repeated. In response to a question from Councilman Addiego regarding the City's responsibility to the channel bed, Director Kim advised the Army Corps of Engineers, the Department of Fish and Wildlife and a number of agencies are involved in regulating the waterway. The City has received the necessary temporary permits. Mayor Pro Tern Matsumoto noted that Genentech contributed $1,000,000 to assist with remediation in response to Caltrans's denial of the City's application for funding. Report on current City policies regarding local immigration practices. (Mike Futrell, City Manager) City Manager Futrell advised Council that a recent incident at a local produce business highlighted the need to advise the City's business community of potential contact by ICE regarding immigration related issues. He introduced Mr. Yee who owned the business which was served with a Notice of Inspection a few weeks back. Mr. Yee described his company's experience advising that while he was able to get the help of attorneys for his company and staff, the disruption to his business was substantial. He stated that 60 of his employees resigned out of fear. He encouraged local businesses to become educated on their rights and offered to help by relaying his experience. City Manager Futrell noted staff hoped to organize seminars for local businesses on the subject of what to do when ICE knocks on your door. He invited Chief Azzopardi to remind the public of the Police Department's immigration stance. Chief Azzopardi reiterated the Department's policy of not inquiring as to an individual's immigration status. Further the Department does not investigate or enforce such matters. Councilman Addiego appreciated the effort to bring this issue to the public's attention. He felt the Chamber of Commerce or a local business organization might be better suited to hosting a business - related symposium on the issue. Mayor Pro Tern Matsumoto stated her belief that this is a critical City issue. Employees are leaving their jobs and local businesses could be stymied. Recess: 7:35 p.m. Meeting resumed: 7:49 p.m. REGULAR CITY COUNCIL MEETING AUGUST 8, 2018 MINUTES PAGE 2 PUBLIC COMMENTS Resident Betty Battaglia addressed Council to express disappointment regarding the plans for the Community Civic Campus. She felt that the concept had evolved to be totally different than the concept she voted for. She believed there should be more space for recreation. While she understood this might take additional funding, she believed the budget should be combed to allow for the building of a facility that would make sense against the community's future needs. Resident Bill Locke thanked Council for its work on the Community Civic Campus project. He urged Council to be diligent and ensure that usable square footage is maximized. He believed more space should be allocated for the Parks and Recreation Department. He encouraged staff to review the budget or find other ways to fund the project appropriately. Resident Jeannette Holt expressed sadness related to plans for the proposed Community Civic Campus. She believed residents were promised a building to jointly house the Library and Parks and Recreation Departments. Two (2) separate buildings were not right. Residents were not aware this was happening. She didn't think it was fair that 5000 extra square feet would be allocated as library space and hoped it could be split equally between the Parks and Recreation and Library Departments. Resident Richard Holt was disappointed with the current surface parking decision. He encouraged Council to consider that once the decision is made and the buildings are built, the option could never be revisited. He emphasized that underground parking is especially important to seniors and people with disabilities. Mr. Holt further expressed the need for outdoor space to permit community gathering and exercise facilities. Resident Kristy Camacho expressed her belief that the Community Center concept included state of the art library and parks and recreation facilities. She believed financial efficiencies would result from amenity sharing between these departments. She worked hard advocating for library and park and recreation concerns and believed flexibility and synergies between the two (2) needed to be better accounted for in the planned Campus. Gabriel Alvarez addressed Council regarding his participation in the Full of Fun Program and the needs of people of all abilities vis -a -vis the Community Civic Campus. He thanked Council for its support of the special needs community. He explained that through Full of Fun, special needs youth and young adults have an opportunity to connect with high school peers, build friendships and experience a sense of inclusion in the local community. In this spirit, he encouraged Council to consider people of all abilities when designing the Community Civic Campus. Mr. Alvarez' mother, Dora Alvarez, who works at Ponderosa Elementary School addressed Council. She thanked Council for its support of the Full of Fun Program through the years and encouraged consideration of the needs of disabled youth in plans for the Community Civic Campus. She emphasized the importance of accessible gathering spaces. Martha Guzman thanked Council for its programs for disabled youth. She encouraged consideration of special needs individuals in plans for the Community Civic Campus. Resident and Special Education Teacher, Edith Arias addressed Council. She thanked Council for its dedication to special needs programming and encouraged consideration of the provision of services and programs for special needs individuals when planning the Community Civic Campus. She stated REGULAR CITY COUNCIL MEETING AUGUST 8, 2018 MINUTES PAGE 3 that disabled residents need space to develop job skills, participate in inclusive leisure activities and develop life skills. Underground parking would make the facility more accessible so that these purposes might be better served. The Community Campus should be ADA accessible and incorporate accommodations for all disabilities, including those that are developmental. The impact of noise and lighting should be accounted for in the plans. She further commented on the importance of space for special needs families to connect. Resident Javier Valencia addressed Council. He expressed thanks for Council's support of programs for special needs individuals. He believed it was important for the community to build an accessible space where special needs individuals would be included and embraced. Leticia Jimenez stressed the importance of an accessible meeting space for special needs youth, parents and families. Robin Roidmaier thanked Council for its support of the Full of Fun Program. She stated the program's positive impact on her son's social development. She encouraged creation of a Community Campus that would foster inclusivity to enhance social connections among people of all abilities. Ulisess Arias addressed Council and expressed appreciation for the Full of Fun Program. He commented on the social opportunities he enjoys through participation. Hzel Qirarte, a Full of Fun Volunteer and sister to a special needs brother thanked Council for the opportunity to connect with her brother through the program. She encouraged expanded access to inclusive programming and design. Councilman Addiego thanked the community for its impassioned advocacy. He provided reassurance that Council intended to keep its commitment to the special needs community. He queried whether they had been advised the commitment was threatened. Ms. Arias responded that Council's move away from underground parking threatened accessibility and motivated the group to speak on the significance of an accessible campus. COUNCIL COMMENTS /REQUESTS Councilman Garbarino thanked the Full of Fun group for its telling and touching presentation and offered thanks for bringing their concerns to the Council's attention. Councilman Gupta underscored Councilman Garbarino's comments regarding the Full of Fun group. He was fully supportive of making sure that the Community Campus would be accessible. Mayor Pro Tem Matsumoto announced an IPP Planting Event that would take place in front of the Grand Avenue Library on August 11, 2018. She further thanked Parks Manager Mediati and his staff for work maintaining the medians in the Westborough and Sister Cities Blvd areas. In response to a question from Mayor Pro Tern Matsumoto, City Manager Futrell advised he was not aware of any plans to move the bus stop at El Camino Real and Arroyo Drive and stated he would look into the issue. REGULAR CITY COUNCIL MEETING AUGUST 8, 2018 MINUTES PAGE 4 The Mayor Pro Tem requested a list of the community benefits funds the City had received from developers including designations for the funding. Councilman Gupta announced the Indian Flag Raising Event that would take place at City Hall on Wednesday August 16, 2018 at 11:30 a.m. to commemorate India's Independence from colonial rule in August of 1947. Mayor Addiego requested that the meeting be adjourned in honor of Lona Eichhorn and Warren Hagberg. PUBLIC HEARING 4. A report regarding introduction of an ordinance establishing the Mission Road Underground Utility District. (Eunejune Kim, Director of Public Works / Kathleen Phalen, Consultant) 4a. Ordinance establishing the Mission Road Underground Utility District (CIP Project st 1904). Consultant Kathleen Phalen presented the staff report recommending that Council waive reading and introduce an ordinance establishing the Mission Road Underground Utility District. She presented a map of the proposed District. She explained the City's intent to use its PG &E credits to establish this District. Ms. Phalen further advised the City would likely need to borrow or purchase credits to establish districts around the Community Civic Campus and elsewhere. Public Hearing opened: 8:34 p.m. Public Hearing closed: 8:34 p.m. In response to a question from Mayor Pro Tem Matsumoto regarding a one -time maintenance fee referenced in the materials, PG &E representative Donna Pontrello advised the fee related to circumstances in which the equipment needed to be placed in a subterranean manner. In response to a question from Councilman Addiego regarding credits to fund additional districts, City Manager Futrell advised staff would reach out to entities that possessed credits for potential purchase. Motion — Councilman Addiego /Second — Councilman Gupta: to waive reading and introduce an Ordinance establishing the Mission Road Underground Utility District. Unanimously approved by roll call vote. 5. Report regarding introduction of an ordinance amending South San Francisco Municipal Code adding Chapter 8.69 to establish an affordable housing commercial linkage fee for new commercial development in the City. (Deanna Talavera, Management Analyst II) 5a. Ordinance amending South San Francisco Municipal Code adding Chapter 8.69 to establish an affordable housing commercial linkage fee for new commercial development in the City. 5b. Resolution No. 123 -2018 authorizing the City Council of the City of South San Francisco to establish and set an effective date for an affordable housing commercial REGULAR CITY COUNCIL MEETING AUGUST 8, 2018 MINUTES PAGE 5 linkage fee for new commercial development in the City pursuant to South San Francisco Municipal Code Chapter 8.69. Management Analyst II Talavera presented the staff report recommending that Council waive reading and introduce an ordinance amending the Municipal Code adding Chapter 8.69 to establish an affordable housing commercial linkage fee for new commercial development in the City. She provided a PowerPoint presentation summarizing progress related to the Regional Housing Needs Allocation (RHNA) highlighting that the City had to make up ground to meet its obligation. Commercial linkage fees are a type of impact fee assessed on the construction or conversion of commercial buildings to mitigate the increased demand created for affordable housing. New commercial development often creates housing needs for new, lower income workers, but does not directly contribute to addressing this need. Establishing a fee requiring new commercial developments to contribute to a dedicated fund to offset the demand for affordable housing in the City would mitigate this problem. The proposed ordinance would not apply to applications deemed complete before January 1, 2019. Public hearing opened: 8:51 p.m. Public Hearing closed: 8:51 p.m. While Councilman Gupta did not believe a linkage fee would entirely solve the problem, he believed it was a move in the right direction and a positive starting point. He requested to review the fee's impact on growth and affordable housing within three (3) months of effective date. Councilman Addiego commented that he believed a larger fee was warranted given the strength of the local economy. He queried the prevailing wage deduction believing it to be overly generous. Deputy Director of Economic and Community Development Selander advised the prevailing wage exemption could be amended to apply only at Council's discretion. Councilmembers preferred this option. Mayor Pro Tem Matsumoto did not believe it was equitable to exempt only Downtown retail. Deputy Director Selander advised retail City -wide would be minimally impacted given that the ordinance only applied to net new development. The legislative intent behind exempting Downtown retail related to the zoning requirement that Downtown development include retail. She stated that the ordinance could be modified to incorporate Council's preferences. Director of Economic and Community Development Greenwood addressed Council and advised of the circumstances in which the Downtown Plan was crafted, noting the goals of stimulating the economy and addressing the issues of market failure related to fragmented parcels and other concerns. While the Downtown had experienced revitalization, he believed it remained vulnerable. Councilman Gupta expressed a preference that the retail exemption be made available City -wide on a case by case basis. City Manager Futrell confirmed Council's preference to strike the "by right" retail exemption for the Downtown and instead include a retail exemption for review by Council on application of the developer. REGULAR CITY COUNCIL MEETING AUGUST 8, 2018 MINUTES PAGE 6 In response to a question from Mayor Pro Tem Matsumoto, City Attorney Rosenberg confirmed the inclusion of a catch -all exemption permitting the Council to waive the linkage fee in instances in which it finds the dedicated public benefits of the project outweigh the benefits of collecting a fee. Before calling for motions, Mayor Normandy requested that City Attorney Rosenberg clarify the proposed changes to the Ordinance. City Attorney Rosenberg read the revised provisions as follows: 8.69.060 Exemptions: Section 1 will read, "(1) Retail uses within the City may be exempted at the discretion of the City Council." Section 5(d) will read: "(d) Prevailing Wage. Upon approval by the first approval body or City Council, a developer would be able to receive a fee credit up to twenty -five percent of the total commercial linkage fee for voluntarily electing to construct the project utilizing prevailing wage. If granted, the credit would be provided upon issuance of Certificate of Occupancy." Motion — Councilman Garbarino /Second — Councilman Gupta: to waive reading ad introduce an ordinance amending South San Francisco Municipal Code adding Chapter 8.69 to establish an affordable housing commercial linkage fee for new commercial development in the City. Unanimously approved by roll call vote. Motion — Councilman Garbarino /Second —Mayor Normandy: to approve Resolution No. 123 -2018. Unanimously approved by roll call vote. Recess: 9:28 p.m. Meeting resumed: 9:36 p.m. ADMINISTRATIVE BUSINESS 6. Report on consideration of a joint City Council and South San Francisco Unified School District School Board meeting and potential topics for discussion. (Mike Futrell, City Manager) City Manager Futrell explained that at a recent session of the City Council and School District Liaison Standing Committee, members discussed the possibility of a joint meeting of the full membership of both legislative bodies. The City Manager sought Council's direction with respect to this proposal. Councilmembers decided that due to the impact to both legislative bodies of the upcoming November 6, 2018 General Municipal Election it would be best for this meeting to take place in the first quarter of 2019. 7. Report regarding a resolution awarding a construction contract to I & A Contractors, Inc. of Redwood City, California for the City Hall Roof Replacement Project (Project No. pfl 804) in an amount not to exceed $206,690 and authorizing a total construction budget of $258,410. (Matt Ruble, Sr. Civil Engineer) 7a. Resolution No. 124 -2018 awarding a construction contract to I & A Contractors, Inc. of Redwood City, California for the City Hall Roof Replacement Project (Project REGULAR CITY COUNCIL MEETING AUGUST 8, 2018 MINUTES PAGE 7 No. pfl 804) in an amount not to exceed $206,690 and authorizing a total construction budget of $258,410. Sr. Civil Engineer Ruble presented the staff report recommending that Council adopt a resolution awarding a construction contract to I & A Contractors, Inc. of Redwood City, California for the City Hall Roof Replacement Project (Project No. pfl 804) in an amount not to exceed $206,690 and authorizing a total construction budget of $258,410. Engineer Ruble explained the mechanical vents patch and priming and fluid process that would be used to install the new roof and reviewed the bid process. In response to a question from Mayor Pro Tem Matsumoto regarding the composition of the shingles, Engineer Ruble responded that the roof would retain its current character, but rust and other matter would be cleaned to protect the historic nature of the facility. Motion — Councilman Garbarino /Second — Councilman Addiego: to approve Resolution No. 124- 2018. Unanimously approved by roll call vote. CONSENT CALENDAR 8. Motion to approve the Minutes for the meetings of June 13, 2018, June 20, 2018, July 11, 2018 and July 25, 2018. 9. Motion confirming payment registers for August 8, 2018. (Richard Lee, Director of Finance) 10. Report regarding a motion to accept the construction improvements of the Sign Hill Generator Replacement project (CIP Project No. pfl 506) as complete in accordance with plans and specifications (Total Construction Cost $491,239.72). (Richard Cho, Principal Engineer, and Peter Vorametsanti, Swinerton) 11. Report regarding a motion to accept the construction improvements of the Citywide Gap Closure - Haskins Sidewalk (Project No. stl402) as complete in accordance with plans and specifications (Total Construction Cost $200,324). (Richard Cho, Principal Engineer) 12. Report regarding consideration of the League of California Cities Annual Conference Resolutions Packet for the 2018 Annual Conference in Long Beach, California on September 12 -14, 2018. (Mike Futrell, City Manager) 13. Report regarding a resolution rejecting all bids for the Francisco Terrace Storm Drain Project (Project No. sd1701). (Patrick Caylao, Associate Civil Engineer) 13a. Resolution No. 125 -2018 rejecting all bids for the Francisco Terrace Storm Drain Project (Project No. sd 1701). 14. Report regarding a resolution authorizing the acceptance of a $300 donation to the Parks and Recreation Department from Bimbo Bakeries USA, in addition to a $5,000 donation previously approved under Resolution No. 88 -2018, for a total of $5,300, to purchase new equipment and supplies for the Aquatics Program at Orange Memorial Pool. (Sharon Ranals, Director, Parks and Recreation Department) REGULAR CITY COUNCIL MEETING AUGUST 8, 2018 MINUTES PAGE 8 14a. Resolution No. 126 -2018 authorizing the acceptance of a $300 donation to the Parks and Recreation Department from Bimbo Bakeries USA, in addition to a $5,000 donation previously approved under Resolution No. 88 -2018, for a total of $5,300, to purchase new equipment and supplies for the Aquatics Program at Orange Memorial Pool. 15. Report regarding a resolution approving the San Mateo County Building Department Mutual Aid Agreement between the City of South San Francisco and cities within San Mateo County. (Phil Perry, Chief Building Official) 15a. Resolution No. 127 -2018 approving the San Mateo County Building Department Mutual Aid Agreement between the City of South San Francisco and cities within San Mateo County. 16. Report regarding a resolution amending the Human Resources Department's Position Budget in the Fiscal Year 2018 -19 Adopted Operating Budget for the City of South San Francisco. (Leah Lockhart, Human Resources Director) 16a. Resolution No. 128 -2018 approving an amendment to the Human Resources Department's Position Budget in the Fiscal Year (FY) 2018 -19 Adopted Operating Budget for the City of South San Francisco. 17. Report regarding a resolution authorizing the acceptance of $35,000 in grant funding from the Woodlawn Foundation to support Project Read's Learning Wheels Family Literacy Program and approving Budget Amendment 19.010. (Valerie Sommer, Library Director) 17a. Resolution No. 129 -2018 authorizing the acceptance of $35,000 in grant funding from the Woodlawn Foundation to support Project Read's Learning Wheels Family Literacy Program and approving Budget Amendment 19.010. 18. Report regarding a resolution authorizing the acceptance of $9,483 in donations to support the Library's Summer Learning Challenge and the Community Learning Center, and approving Budget Amendment 19.009. (Valerie Sommer, Library Director) 18a. Resolution No. 130 -2018 authorizing the acceptance of $9,483 in donations to support the Library's Summer Learning Challenge and the Community Learning Center, and approving Budget Amendment 19.090. 19. Report regarding a resolution authorizing the execution of an agreement between the City of South San Francisco and the South San Francisco Unified School District for the continuing use and maintenance of the expansion of the West Orange Library Parking Lot. (Valerie Sommer, Library Director) 19a. Resolution No. 131 -2018 approving an agreement between the City of South San Francisco and the South San Francisco Unified School District for the continuing use and maintenance of the expansion of the West Orange Library Parking Lot. 20. Report regarding a resolution authorizing submission of a comment letter on behalf of the City of South San Francisco to the California Bureau of Cannabis Control regarding the REGULAR CITY COUNCIL MEETING AUGUST 8, 2018 MINUTES PAGE 9 proposed regulations. (Jason Rosenberg, City Attorney) 20a. Resolution No. 132 -2018 authorizing submission of a comment letter on behalf of the City of South San Francisco to the California Bureau of Cannabis Control regarding the proposed regulations. 21. Report regarding a resolution approving the grant of utility easements on City of South San Francisco property, APN 012 - 338 -160, for the South San Francisco Station Improvements Project (stl603) to Pacific Gas & Electric's for gas and electrical lines, and to California Water Service's for water line, and authorizing the City Manager to execute an easement deed to grant the easements. (Patrick Caylao, Associate Civil Engineer) 21a. Resolution No. 133 -2018 approving the grant of utility easements on City of South San Francisco property, APN 012 - 338 -160, for the South San Francisco Station Improvements Project (stl603) to Pacific Gas & Electric's for gas and electrical lines, and to California Water Service's for water line, and authorizing the City Manager to execute an easement deed to grant the easements. 22. Report regarding an ordinance amending the contract between the Board of Administration, California Public Employees' Retirement System and the City of South San Francisco to increase Classic Safety member contributions to pension (Leah Lockhart, Human Resources Director) 22a. Ordinance of the City Council of the City of South San Francisco authorizing an amendment to the contract between the City of South San Francisco and the Board of Administration of the California Public Employees' Retirement System. Item No. 10: Mayor Pro Tem Matsumoto requested that the format of this type of staff report be improved. At the inquiry of Councilman Gupta, City Manager Futrell agreed to confirm whether the water company has contributed to the backup generator project. Item No. 11: In response to a question from Mayor Pro Tem Matsumoto regarding DBE penalty, Principal Engineer Cho advised the City withheld $5,700- the cost of the service provided- because the subcontractor did not meet DBE requirements. Motion — Councilman Garbarino /Second — Councilman Addiego: to approve the Consent Calendar. Unanimously approved by roll call vote. ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS Councilman Addiego reported on a meeting of the Airport Roundtable and possible opportunities that would be available to residents related to noise remediation in the near future. City Manager Futrell advised staff was prepared to report on these developments at the August 22, 2018 meeting of the City Council. REGULAR CITY COUNCIL MEETING AUGUST 8, 2018 MINUTES PAGE 10 ADJOURNMENT Being no further business, Mayor Normandy adjourned the meeting at 10:02 p.m. in honor of Lona Eichhorn and Warren Hagberg. Approved by: &El=nN" '22D:ly-- NA N andy, Mayor City of South San Francisco REGULAR CITY COUNCIL MEETING AUGUST 8, 2018 MINUTES PAGE 11