HomeMy WebLinkAboutMinutes 2018-08-08 @7:00WEDNESDAY, AUGUST 8, 2018
7:00 p.m.
CALL TO ORDER Time: 7:04 p.m.
ROLL CALL Present: Councilmembers Addiego, Garbarino and Gupta,
Mayor Pro Tern Matsumoto and Mayor Normandy.
Absent: None.
PLEDGE OF ALLEGIANCE
Led by Planning Commissioner Nagales.
AGENDA REVIEW
None.
STAFF ANNOUNCEMENTS
None.
PRESENTATIONS
Presentation of certificates of achievement to South San Francisco Police Department
Officers Corey Galindo and Marc Nuti on medaling at the Police Olympics in Chula Vista,
CA, and Clark County, NV, respectively. (Liza Normandy, Mayor)
The Council presented South San Francisco Police Officers Nuti and Galindo with certificates
recognizing their accomplishments on receiving medals at the Police Olympics. Officer Galindo
captured Gold Medals in the 100 Meter Run, 200 Meter Run, Long Jump, and High Jump. Officer
Nuti received a Bronze Medal, scoring 94 out of 100, in the "Trapshooting, Individual, 16 Yard
Singles" category.
Mayor Normandy commented on the intensity of Police work and noted the importance of time for
officers to focus on wellness.
MINUTES
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CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
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REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, AUGUST 8, 2018
7:00 p.m.
CALL TO ORDER Time: 7:04 p.m.
ROLL CALL Present: Councilmembers Addiego, Garbarino and Gupta,
Mayor Pro Tern Matsumoto and Mayor Normandy.
Absent: None.
PLEDGE OF ALLEGIANCE
Led by Planning Commissioner Nagales.
AGENDA REVIEW
None.
STAFF ANNOUNCEMENTS
None.
PRESENTATIONS
Presentation of certificates of achievement to South San Francisco Police Department
Officers Corey Galindo and Marc Nuti on medaling at the Police Olympics in Chula Vista,
CA, and Clark County, NV, respectively. (Liza Normandy, Mayor)
The Council presented South San Francisco Police Officers Nuti and Galindo with certificates
recognizing their accomplishments on receiving medals at the Police Olympics. Officer Galindo
captured Gold Medals in the 100 Meter Run, 200 Meter Run, Long Jump, and High Jump. Officer
Nuti received a Bronze Medal, scoring 94 out of 100, in the "Trapshooting, Individual, 16 Yard
Singles" category.
Mayor Normandy commented on the intensity of Police work and noted the importance of time for
officers to focus on wellness.
2. Presentation regarding update on the City of South San Francisco's South Airport
Replacement Project. (Eunejune Kim, Director of Public Works)
Director of Public Works Kim provided a PowerPoint Presentation and update on the South Airport
Bridge Replacement Project. He explained the bridge had been closed since May 27, 2018. It was
expected to open on or before November 16, 2018. During the past 11 weeks of closure, many
programs, including traffic flaggers and other mitigation measures, had been put into operation.
In response to questions from Mayor Pro Tem Matsumoto, Director Kim stated that while the
contractors were not quite on a 24/7 work schedule, they were working double shifts and weekends.
He further advised that staff was initiating infrastructure assessments to make sure this type of
failure is not repeated.
In response to a question from Councilman Addiego regarding the City's responsibility to the
channel bed, Director Kim advised the Army Corps of Engineers, the Department of Fish and
Wildlife and a number of agencies are involved in regulating the waterway. The City has received
the necessary temporary permits.
Mayor Pro Tern Matsumoto noted that Genentech contributed $1,000,000 to assist with remediation
in response to Caltrans's denial of the City's application for funding.
Report on current City policies regarding local immigration practices. (Mike Futrell, City
Manager)
City Manager Futrell advised Council that a recent incident at a local produce business highlighted
the need to advise the City's business community of potential contact by ICE regarding immigration
related issues. He introduced Mr. Yee who owned the business which was served with a Notice of
Inspection a few weeks back. Mr. Yee described his company's experience advising that while he
was able to get the help of attorneys for his company and staff, the disruption to his business was
substantial. He stated that 60 of his employees resigned out of fear. He encouraged local businesses
to become educated on their rights and offered to help by relaying his experience.
City Manager Futrell noted staff hoped to organize seminars for local businesses on the subject of
what to do when ICE knocks on your door. He invited Chief Azzopardi to remind the public of the
Police Department's immigration stance.
Chief Azzopardi reiterated the Department's policy of not inquiring as to an individual's
immigration status. Further the Department does not investigate or enforce such matters.
Councilman Addiego appreciated the effort to bring this issue to the public's attention. He felt the
Chamber of Commerce or a local business organization might be better suited to hosting a business -
related symposium on the issue.
Mayor Pro Tern Matsumoto stated her belief that this is a critical City issue. Employees are leaving
their jobs and local businesses could be stymied.
Recess: 7:35 p.m.
Meeting resumed: 7:49 p.m.
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MINUTES PAGE 2
PUBLIC COMMENTS
Resident Betty Battaglia addressed Council to express disappointment regarding the plans for the
Community Civic Campus. She felt that the concept had evolved to be totally different than the
concept she voted for. She believed there should be more space for recreation. While she
understood this might take additional funding, she believed the budget should be combed to allow
for the building of a facility that would make sense against the community's future needs.
Resident Bill Locke thanked Council for its work on the Community Civic Campus project. He
urged Council to be diligent and ensure that usable square footage is maximized. He believed more
space should be allocated for the Parks and Recreation Department. He encouraged staff to review
the budget or find other ways to fund the project appropriately.
Resident Jeannette Holt expressed sadness related to plans for the proposed Community Civic
Campus. She believed residents were promised a building to jointly house the Library and Parks
and Recreation Departments. Two (2) separate buildings were not right. Residents were not aware
this was happening. She didn't think it was fair that 5000 extra square feet would be allocated as
library space and hoped it could be split equally between the Parks and Recreation and Library
Departments.
Resident Richard Holt was disappointed with the current surface parking decision. He encouraged
Council to consider that once the decision is made and the buildings are built, the option could
never be revisited. He emphasized that underground parking is especially important to seniors and
people with disabilities. Mr. Holt further expressed the need for outdoor space to permit community
gathering and exercise facilities.
Resident Kristy Camacho expressed her belief that the Community Center concept included state of
the art library and parks and recreation facilities. She believed financial efficiencies would result
from amenity sharing between these departments. She worked hard advocating for library and park
and recreation concerns and believed flexibility and synergies between the two (2) needed to be
better accounted for in the planned Campus.
Gabriel Alvarez addressed Council regarding his participation in the Full of Fun Program and the
needs of people of all abilities vis -a -vis the Community Civic Campus. He thanked Council for its
support of the special needs community. He explained that through Full of Fun, special needs youth
and young adults have an opportunity to connect with high school peers, build friendships and
experience a sense of inclusion in the local community. In this spirit, he encouraged Council to
consider people of all abilities when designing the Community Civic Campus.
Mr. Alvarez' mother, Dora Alvarez, who works at Ponderosa Elementary School addressed
Council. She thanked Council for its support of the Full of Fun Program through the years and
encouraged consideration of the needs of disabled youth in plans for the Community Civic Campus.
She emphasized the importance of accessible gathering spaces.
Martha Guzman thanked Council for its programs for disabled youth. She encouraged
consideration of special needs individuals in plans for the Community Civic Campus. Resident and
Special Education Teacher, Edith Arias addressed Council. She thanked Council for its dedication
to special needs programming and encouraged consideration of the provision of services and
programs for special needs individuals when planning the Community Civic Campus. She stated
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MINUTES PAGE 3
that disabled residents need space to develop job skills, participate in inclusive leisure activities and
develop life skills. Underground parking would make the facility more accessible so that these
purposes might be better served. The Community Campus should be ADA accessible and
incorporate accommodations for all disabilities, including those that are developmental. The impact
of noise and lighting should be accounted for in the plans. She further commented on the
importance of space for special needs families to connect.
Resident Javier Valencia addressed Council. He expressed thanks for Council's support of programs
for special needs individuals. He believed it was important for the community to build an accessible
space where special needs individuals would be included and embraced.
Leticia Jimenez stressed the importance of an accessible meeting space for special needs youth,
parents and families.
Robin Roidmaier thanked Council for its support of the Full of Fun Program. She stated the
program's positive impact on her son's social development. She encouraged creation of a
Community Campus that would foster inclusivity to enhance social connections among people of all
abilities.
Ulisess Arias addressed Council and expressed appreciation for the Full of Fun Program. He
commented on the social opportunities he enjoys through participation.
Hzel Qirarte, a Full of Fun Volunteer and sister to a special needs brother thanked Council for the
opportunity to connect with her brother through the program. She encouraged expanded access to
inclusive programming and design.
Councilman Addiego thanked the community for its impassioned advocacy. He provided
reassurance that Council intended to keep its commitment to the special needs community. He
queried whether they had been advised the commitment was threatened.
Ms. Arias responded that Council's move away from underground parking threatened accessibility
and motivated the group to speak on the significance of an accessible campus.
COUNCIL COMMENTS /REQUESTS
Councilman Garbarino thanked the Full of Fun group for its telling and touching presentation and
offered thanks for bringing their concerns to the Council's attention.
Councilman Gupta underscored Councilman Garbarino's comments regarding the Full of Fun
group. He was fully supportive of making sure that the Community Campus would be accessible.
Mayor Pro Tem Matsumoto announced an IPP Planting Event that would take place in front of the
Grand Avenue Library on August 11, 2018. She further thanked Parks Manager Mediati and his
staff for work maintaining the medians in the Westborough and Sister Cities Blvd areas.
In response to a question from Mayor Pro Tern Matsumoto, City Manager Futrell advised he was
not aware of any plans to move the bus stop at El Camino Real and Arroyo Drive and stated he
would look into the issue.
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MINUTES PAGE 4
The Mayor Pro Tem requested a list of the community benefits funds the City had received from
developers including designations for the funding.
Councilman Gupta announced the Indian Flag Raising Event that would take place at City Hall on
Wednesday August 16, 2018 at 11:30 a.m. to commemorate India's Independence from colonial
rule in August of 1947.
Mayor Addiego requested that the meeting be adjourned in honor of Lona Eichhorn and Warren
Hagberg.
PUBLIC HEARING
4. A report regarding introduction of an ordinance establishing the Mission Road Underground
Utility District. (Eunejune Kim, Director of Public Works / Kathleen Phalen, Consultant)
4a. Ordinance establishing the Mission Road Underground Utility District (CIP Project
st 1904).
Consultant Kathleen Phalen presented the staff report recommending that Council waive reading
and introduce an ordinance establishing the Mission Road Underground Utility District. She
presented a map of the proposed District. She explained the City's intent to use its PG &E credits to
establish this District. Ms. Phalen further advised the City would likely need to borrow or purchase
credits to establish districts around the Community Civic Campus and elsewhere.
Public Hearing opened: 8:34 p.m.
Public Hearing closed: 8:34 p.m.
In response to a question from Mayor Pro Tem Matsumoto regarding a one -time maintenance fee
referenced in the materials, PG &E representative Donna Pontrello advised the fee related to
circumstances in which the equipment needed to be placed in a subterranean manner.
In response to a question from Councilman Addiego regarding credits to fund additional districts,
City Manager Futrell advised staff would reach out to entities that possessed credits for potential
purchase.
Motion — Councilman Addiego /Second — Councilman Gupta: to waive reading and introduce an
Ordinance establishing the Mission Road Underground Utility District. Unanimously approved by
roll call vote.
5. Report regarding introduction of an ordinance amending South San Francisco Municipal
Code adding Chapter 8.69 to establish an affordable housing commercial linkage fee for
new commercial development in the City. (Deanna Talavera, Management Analyst II)
5a. Ordinance amending South San Francisco Municipal Code adding Chapter 8.69 to
establish an affordable housing commercial linkage fee for new commercial
development in the City.
5b. Resolution No. 123 -2018 authorizing the City Council of the City of South San
Francisco to establish and set an effective date for an affordable housing commercial
REGULAR CITY COUNCIL MEETING AUGUST 8, 2018
MINUTES PAGE 5
linkage fee for new commercial development in the City pursuant to South San
Francisco Municipal Code Chapter 8.69.
Management Analyst II Talavera presented the staff report recommending that Council waive
reading and introduce an ordinance amending the Municipal Code adding Chapter 8.69 to establish
an affordable housing commercial linkage fee for new commercial development in the City. She
provided a PowerPoint presentation summarizing progress related to the Regional Housing Needs
Allocation (RHNA) highlighting that the City had to make up ground to meet its obligation.
Commercial linkage fees are a type of impact fee assessed on the construction or conversion of
commercial buildings to mitigate the increased demand created for affordable housing. New
commercial development often creates housing needs for new, lower income workers, but does not
directly contribute to addressing this need. Establishing a fee requiring new commercial
developments to contribute to a dedicated fund to offset the demand for affordable housing in the
City would mitigate this problem. The proposed ordinance would not apply to applications deemed
complete before January 1, 2019.
Public hearing opened: 8:51 p.m.
Public Hearing closed: 8:51 p.m.
While Councilman Gupta did not believe a linkage fee would entirely solve the problem, he
believed it was a move in the right direction and a positive starting point. He requested to review the
fee's impact on growth and affordable housing within three (3) months of effective date.
Councilman Addiego commented that he believed a larger fee was warranted given the strength of
the local economy. He queried the prevailing wage deduction believing it to be overly generous.
Deputy Director of Economic and Community Development Selander advised the prevailing wage
exemption could be amended to apply only at Council's discretion.
Councilmembers preferred this option.
Mayor Pro Tem Matsumoto did not believe it was equitable to exempt only Downtown retail.
Deputy Director Selander advised retail City -wide would be minimally impacted given that the
ordinance only applied to net new development. The legislative intent behind exempting Downtown
retail related to the zoning requirement that Downtown development include retail. She stated that
the ordinance could be modified to incorporate Council's preferences.
Director of Economic and Community Development Greenwood addressed Council and advised of
the circumstances in which the Downtown Plan was crafted, noting the goals of stimulating the
economy and addressing the issues of market failure related to fragmented parcels and other
concerns. While the Downtown had experienced revitalization, he believed it remained vulnerable.
Councilman Gupta expressed a preference that the retail exemption be made available City -wide on
a case by case basis.
City Manager Futrell confirmed Council's preference to strike the "by right" retail exemption for
the Downtown and instead include a retail exemption for review by Council on application of the
developer.
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MINUTES PAGE 6
In response to a question from Mayor Pro Tem Matsumoto, City Attorney Rosenberg confirmed the
inclusion of a catch -all exemption permitting the Council to waive the linkage fee in instances in
which it finds the dedicated public benefits of the project outweigh the benefits of collecting a fee.
Before calling for motions, Mayor Normandy requested that City Attorney Rosenberg clarify the
proposed changes to the Ordinance.
City Attorney Rosenberg read the revised provisions as follows: 8.69.060 Exemptions: Section 1
will read, "(1) Retail uses within the City may be exempted at the discretion of the City Council."
Section 5(d) will read: "(d) Prevailing Wage. Upon approval by the first approval body or City
Council, a developer would be able to receive a fee credit up to twenty -five percent of the total
commercial linkage fee for voluntarily electing to construct the project utilizing prevailing wage. If
granted, the credit would be provided upon issuance of Certificate of Occupancy."
Motion — Councilman Garbarino /Second — Councilman Gupta: to waive reading ad introduce an
ordinance amending South San Francisco Municipal Code adding Chapter 8.69 to establish an
affordable housing commercial linkage fee for new commercial development in the City.
Unanimously approved by roll call vote.
Motion — Councilman Garbarino /Second —Mayor Normandy: to approve Resolution No. 123 -2018.
Unanimously approved by roll call vote.
Recess: 9:28 p.m.
Meeting resumed: 9:36 p.m.
ADMINISTRATIVE BUSINESS
6. Report on consideration of a joint City Council and South San Francisco Unified School
District School Board meeting and potential topics for discussion. (Mike Futrell, City
Manager)
City Manager Futrell explained that at a recent session of the City Council and School District
Liaison Standing Committee, members discussed the possibility of a joint meeting of the full
membership of both legislative bodies. The City Manager sought Council's direction with respect
to this proposal.
Councilmembers decided that due to the impact to both legislative bodies of the upcoming
November 6, 2018 General Municipal Election it would be best for this meeting to take place in the
first quarter of 2019.
7. Report regarding a resolution awarding a construction contract to I & A Contractors, Inc. of
Redwood City, California for the City Hall Roof Replacement Project (Project No. pfl 804)
in an amount not to exceed $206,690 and authorizing a total construction budget of
$258,410. (Matt Ruble, Sr. Civil Engineer)
7a. Resolution No. 124 -2018 awarding a construction contract to I & A Contractors, Inc.
of Redwood City, California for the City Hall Roof Replacement Project (Project
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MINUTES PAGE 7
No. pfl 804) in an amount not to exceed $206,690 and authorizing a total
construction budget of $258,410.
Sr. Civil Engineer Ruble presented the staff report recommending that Council adopt a resolution
awarding a construction contract to I & A Contractors, Inc. of Redwood City, California for the City
Hall Roof Replacement Project (Project No. pfl 804) in an amount not to exceed $206,690 and
authorizing a total construction budget of $258,410. Engineer Ruble explained the mechanical vents
patch and priming and fluid process that would be used to install the new roof and reviewed the bid
process.
In response to a question from Mayor Pro Tem Matsumoto regarding the composition of the
shingles, Engineer Ruble responded that the roof would retain its current character, but rust and
other matter would be cleaned to protect the historic nature of the facility.
Motion — Councilman Garbarino /Second — Councilman Addiego: to approve Resolution No. 124-
2018. Unanimously approved by roll call vote.
CONSENT CALENDAR
8. Motion to approve the Minutes for the meetings of June 13, 2018, June 20, 2018, July 11,
2018 and July 25, 2018.
9. Motion confirming payment registers for August 8, 2018. (Richard Lee, Director of Finance)
10. Report regarding a motion to accept the construction improvements of the Sign Hill
Generator Replacement project (CIP Project No. pfl 506) as complete in accordance with
plans and specifications (Total Construction Cost $491,239.72). (Richard Cho, Principal
Engineer, and Peter Vorametsanti, Swinerton)
11. Report regarding a motion to accept the construction improvements of the Citywide Gap
Closure - Haskins Sidewalk (Project No. stl402) as complete in accordance with plans and
specifications (Total Construction Cost $200,324). (Richard Cho, Principal Engineer)
12. Report regarding consideration of the League of California Cities Annual Conference
Resolutions Packet for the 2018 Annual Conference in Long Beach, California on
September 12 -14, 2018. (Mike Futrell, City Manager)
13. Report regarding a resolution rejecting all bids for the Francisco Terrace Storm Drain
Project (Project No. sd1701). (Patrick Caylao, Associate Civil Engineer)
13a. Resolution No. 125 -2018 rejecting all bids for the Francisco Terrace Storm Drain
Project (Project No. sd 1701).
14. Report regarding a resolution authorizing the acceptance of a $300 donation to the Parks and
Recreation Department from Bimbo Bakeries USA, in addition to a $5,000 donation
previously approved under Resolution No. 88 -2018, for a total of $5,300, to purchase new
equipment and supplies for the Aquatics Program at Orange Memorial Pool. (Sharon Ranals,
Director, Parks and Recreation Department)
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MINUTES PAGE 8
14a. Resolution No. 126 -2018 authorizing the acceptance of a $300 donation to the Parks
and Recreation Department from Bimbo Bakeries USA, in addition to a $5,000
donation previously approved under Resolution No. 88 -2018, for a total of $5,300, to
purchase new equipment and supplies for the Aquatics Program at Orange Memorial
Pool.
15. Report regarding a resolution approving the San Mateo County Building Department Mutual
Aid Agreement between the City of South San Francisco and cities within San Mateo
County. (Phil Perry, Chief Building Official)
15a. Resolution No. 127 -2018 approving the San Mateo County Building Department
Mutual Aid Agreement between the City of South San Francisco and cities within
San Mateo County.
16. Report regarding a resolution amending the Human Resources Department's Position
Budget in the Fiscal Year 2018 -19 Adopted Operating Budget for the City of South San
Francisco. (Leah Lockhart, Human Resources Director)
16a. Resolution No. 128 -2018 approving an amendment to the Human Resources
Department's Position Budget in the Fiscal Year (FY) 2018 -19 Adopted Operating
Budget for the City of South San Francisco.
17. Report regarding a resolution authorizing the acceptance of $35,000 in grant funding from
the Woodlawn Foundation to support Project Read's Learning Wheels Family Literacy
Program and approving Budget Amendment 19.010. (Valerie Sommer, Library Director)
17a. Resolution No. 129 -2018 authorizing the acceptance of $35,000 in grant funding
from the Woodlawn Foundation to support Project Read's Learning Wheels Family
Literacy Program and approving Budget Amendment 19.010.
18. Report regarding a resolution authorizing the acceptance of $9,483 in donations to support
the Library's Summer Learning Challenge and the Community Learning Center, and
approving Budget Amendment 19.009. (Valerie Sommer, Library Director)
18a. Resolution No. 130 -2018 authorizing the acceptance of $9,483 in donations to
support the Library's Summer Learning Challenge and the Community Learning
Center, and approving Budget Amendment 19.090.
19. Report regarding a resolution authorizing the execution of an agreement between the City of
South San Francisco and the South San Francisco Unified School District for the continuing
use and maintenance of the expansion of the West Orange Library Parking Lot. (Valerie
Sommer, Library Director)
19a. Resolution No. 131 -2018 approving an agreement between the City of South San
Francisco and the South San Francisco Unified School District for the continuing use
and maintenance of the expansion of the West Orange Library Parking Lot.
20. Report regarding a resolution authorizing submission of a comment letter on behalf of the
City of South San Francisco to the California Bureau of Cannabis Control regarding the
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MINUTES PAGE 9
proposed regulations. (Jason Rosenberg, City Attorney)
20a. Resolution No. 132 -2018 authorizing submission of a comment letter on behalf of
the City of South San Francisco to the California Bureau of Cannabis Control
regarding the proposed regulations.
21. Report regarding a resolution approving the grant of utility easements on City of South San
Francisco property, APN 012 - 338 -160, for the South San Francisco Station Improvements
Project (stl603) to Pacific Gas & Electric's for gas and electrical lines, and to California
Water Service's for water line, and authorizing the City Manager to execute an easement
deed to grant the easements. (Patrick Caylao, Associate Civil Engineer)
21a. Resolution No. 133 -2018 approving the grant of utility easements on City of South
San Francisco property, APN 012 - 338 -160, for the South San Francisco Station
Improvements Project (stl603) to Pacific Gas & Electric's for gas and electrical
lines, and to California Water Service's for water line, and authorizing the City
Manager to execute an easement deed to grant the easements.
22. Report regarding an ordinance amending the contract between the Board of Administration,
California Public Employees' Retirement System and the City of South San Francisco to
increase Classic Safety member contributions to pension (Leah Lockhart, Human Resources
Director)
22a. Ordinance of the City Council of the City of South San Francisco authorizing an
amendment to the contract between the City of South San Francisco and the Board of
Administration of the California Public Employees' Retirement System.
Item No. 10: Mayor Pro Tem Matsumoto requested that the format of this type of staff report be
improved.
At the inquiry of Councilman Gupta, City Manager Futrell agreed to confirm whether the water
company has contributed to the backup generator project.
Item No. 11: In response to a question from Mayor Pro Tem Matsumoto regarding DBE penalty,
Principal Engineer Cho advised the City withheld $5,700- the cost of the service provided- because
the subcontractor did not meet DBE requirements.
Motion — Councilman Garbarino /Second — Councilman Addiego: to approve the Consent Calendar.
Unanimously approved by roll call vote.
ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS
Councilman Addiego reported on a meeting of the Airport Roundtable and possible opportunities
that would be available to residents related to noise remediation in the near future.
City Manager Futrell advised staff was prepared to report on these developments at the August 22,
2018 meeting of the City Council.
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MINUTES PAGE 10
ADJOURNMENT
Being no further business, Mayor Normandy adjourned the meeting at 10:02 p.m. in honor of Lona
Eichhorn and Warren Hagberg.
Approved by:
&El=nN" '22D:ly--
NA N andy, Mayor
City of South San Francisco
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