HomeMy WebLinkAboutMinutes 2018-08-22 @7:00WEDNESDAY, AUGUST 22, 2018
7:00 p.m.
CALL TO ORDER Time: 7:05 p.m.
ROLL CALL Present: Councilmembers Addiego, Garbarino and Gupta,
Mayor Pro Tern Matsumoto and Mayor Normandy.
Absent: None.
PLEDGE OF ALLEGIANCE
Led by Bicycle and Pedestrian Advisory Committee member Olma O'Neil.
AGENDA REVIEW
None.
ANNOUNCEMENTS FROM STAFF
None.
PRESENTATIONS
1. Presentation of New Employees. (Leah Lockhart, Human Resources Director)
Human Resources Director Lockhart introduced new employees as follows:
• Daniel Ortiz, Communications Dispatcher
• Jennifer Rosas, Administrative Assistant II
• Kasey Jo Cullinan, Recreation and Community Services Coordinator
• Matthew Hager, Paramedic Firefighter
PUBLIC COMMENTS
Jesus Pena thanked Council and City staff for their work to honor his daughter Juliana Pena's
memory by lighting the Sign Hill Christmas Tree gold for the month of September in honor of
Pediatric Cancer Awareness Month. He spoke of Juliana's battle with neuroblastoma and
appreciated the awareness the City brought to this issue. He looked forward to the tree lighting
ceremony on August 30, 2018. Mr. Pena was deeply grateful for the beautiful tribute in his
MINUTES
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CITY OF SOUTH SAN FRANCISCO
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REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, AUGUST 22, 2018
7:00 p.m.
CALL TO ORDER Time: 7:05 p.m.
ROLL CALL Present: Councilmembers Addiego, Garbarino and Gupta,
Mayor Pro Tern Matsumoto and Mayor Normandy.
Absent: None.
PLEDGE OF ALLEGIANCE
Led by Bicycle and Pedestrian Advisory Committee member Olma O'Neil.
AGENDA REVIEW
None.
ANNOUNCEMENTS FROM STAFF
None.
PRESENTATIONS
1. Presentation of New Employees. (Leah Lockhart, Human Resources Director)
Human Resources Director Lockhart introduced new employees as follows:
• Daniel Ortiz, Communications Dispatcher
• Jennifer Rosas, Administrative Assistant II
• Kasey Jo Cullinan, Recreation and Community Services Coordinator
• Matthew Hager, Paramedic Firefighter
PUBLIC COMMENTS
Jesus Pena thanked Council and City staff for their work to honor his daughter Juliana Pena's
memory by lighting the Sign Hill Christmas Tree gold for the month of September in honor of
Pediatric Cancer Awareness Month. He spoke of Juliana's battle with neuroblastoma and
appreciated the awareness the City brought to this issue. He looked forward to the tree lighting
ceremony on August 30, 2018. Mr. Pena was deeply grateful for the beautiful tribute in his
daughter's honor.
As a representative of the Full of Fun group of families and friends, Edith Arias thanked Council for
its responsiveness to the group's concerns regarding the accessibility of the proposed community
campus. She further noted that the City Manager had reached out to her regarding a meeting space
for the Spanish- speaking Special Needs Support Group at the Community Learning Center.
COUNCIL COMMENTS /REQUESTS
Councilman Garbarino requested that the meeting be adjourned in honor of Anna Venturini.
Councilman Garbarino requested that an error relating to a vote reflected in the Planning
Commission minutes attached to a recent staff report be investigated and corrected as needed.
Mayor Pro Tern Matsumoto announced the City Wide Garage Sale would take place on September
8, 2018 and additional information was available on the City's website.
In response to a question from the Mayor Pro Tem, the City Manager advised that staff was
currently looking into a fee for use of electric vehicle charging stations.
Councilman Gupta thanked the City and his colleagues for the celebration of India's Independence
that took place on August 15, 2018 on the steps of City Hall.
Mayor Normandy discussed traffic impacts east of 101. City Manager Futrell advised staff was
organizing a meeting with local biotech companies on this issue.
ADMINISTRATIVE BUSINESS
2. Report regarding the Community Civic Campus Master Plan options and direction for
Schematic Design. (Marian Lee, Assistant City Manager)
Assistant City Manager Lee presented the staff report regarding the Community Civic Campus
Master Plan options and noted her presentation would be shared with Finance Director Lee. Also
present was the SmithGroup and Kitchell. Assistant City Manager Lee stated that staff sought
direction for schematic design and the preferred Master Plan. She explained the Community
Campus Project is about building new Police and Fire Stations and new facilities for the Library and
Parks & Recreation Departments. The project would be built at the northeast corner of El Camino
Real and Chestnut Avenue and at the southeast corner of Arroyo Drive and Camaritas Avenue. The
current Municipal Services Building facilities are seismically unsafe, undersized and unequipped to
meet the growing needs of the community. Assistant City Manager Lee continued noting that during
June and July of this year, Council held three (3) meetings focusing on selecting the project's
preferred Master Plan. Those deliberations were complex and difficult but necessary in order for
the City to move to the next phase in the project- creating the schematic design.
Assistant City Manager Lee explained that the City, County and region are also experiencing
unprecedented construction cost escalation. The project envisioned two (2) years ago was now
unaffordable. On average, over the last two (2) years in the San Francisco Bay Area, construction
costs have escalated by more than 6% per year. She explained the project's cost was updated from a
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MINUTES PAGE 2
previous estimate of $170 million to $243 million. Due to cost constraints, the team started working
on pairing back the plans to present Council with alternative options. The various plans' costs
ranged from $190 million to $210 million. All the functional components of the proposed Police,
Fire, Library and Parks and Recreation Department spaces have remained the same. The biggest
struggle was trying to determine whether to include structured parking under the Library and Parks
and Recreation building. This feature improves accessibility and provides open space
programming opportunities. Due to the significantly greater expense associated with structured
parking, Council had to grapple with its worth.
Assistant City Manager Lee explained that following Council's recent direction to eliminate
structured parking for cost reasons to ensure the budget was preserved to allow for buildings that
would meet projected department programming needs, the community expressed concern about not
having structured parking. Staff was asked to take a look at the project against the budget to
determine alternative options for bringing structured parking and adequate building space. Staff
devised an alternative design proposal within the $210 million dollar budget that includes structured
parking and adequate building space, but does away with the design element of the $9 million dollar
canopy. She noted that if projected design or construction costs are actually less than $210 million
dollars, the canopy might be reincorporated. If not, the canopy would be on hold until funding is
identified as it is an important element to the whole campus. Assistant City Manager Lee then
introduced Finance Director Lee to continue the presentation.
Finance Director Lee walked the Council through the current funding plan for the project. He
explained the City would borrow $149 million dollars as principle. That cost, amortized over debt
service payments, would conclude in the 2046 fiscal year and amount to $282 million dollars.
Factoring out the $115 million dollars in project funds the City receives from the $282 million
dollar amortized borrowing amount, the resulting cost -to- borrow would be $167 million dollars.
In response to a question from Mayor Pro Tem Matsumoto regarding community benefits, City
Manager Futrell advised he would prepare an analysis of current community benefit funding
including how and whether it is encumbered.
Patricia Althaus advocated for including open space in the Civic Center Campus Project and in the
surrounding private developments. She opined that the nearby private developments should be
required to include public open space for everyone. She grew up in Sunshine Gardens with very
little public open space and now lives on Chestnut below Grand Avenue. She was sympathetic to
budget constraints but stated that open space is important for health and happiness.
Cynthia Marcopulos commented on the ever - changing nature of the Measure W Campus design.
She stated that Measure W specifically includes seniors and the disabled. Accordingly, she agreed
with the need for structured underground parking at any cost. She stated that the east of 101 biotech
companies should begin contributing to the project, especially with regard to the Library since it is
an educational space. She continued and stated that biotech had claimed the east side of the City for
its campuses. The more workers the industry brings, the more housing the City must provide.
However, the housing is not in the Biotech Companies' backyard but in the City's established and
congested neighborhoods. Ms. Marcopulos opined that the biotech companies could at least be
neighborly and show good faith by financing the Library which would take the burden from the
financial limitations of the iconic community center.
Roderick Bovee of the Buri Buri Neighborhood was pleased with plans for the new Library and
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MINUTES PAGE 3
Campus Center. He was particularly excited that it was within walking distance of his house. He
queried the need for parking against improvements that could enhance the walkability and bike -
ability of the neighborhoods. He noted, however, that the City should still provide disability and
very short-term parking. He encouraged the City to improve cross -town bus service and bike lanes.
Edith Arias addressed Council stating that when the community voted on Measure W it understood
the City would consider seniors and people with disabilities. Accordingly, she supported the
underground parking option for the new Civic Center. Underground parking was a feature that
could not be postponed and built later, like a canopy that could be added at any time. The
underground parking would accommodate the needs of many residents.
Mayor Normandy thanked staff for its rework of the design proposal. She stated that if she had
known the canopy cost $9 million dollars, she would have preferred this route from the outset. She
explained she had assumed that the canopy price was already folded into the building cost. She
appreciated Councilman Addiego's and Matsumoto's work which shed light on this cost.
Councilman Addiego remarked that the events of the evening highlighted the beautiful part of
democracy. He observed there was a great deal of upset at the last Council meeting relating to the
issue of structured parking. He took a moment to thank the people that weighed in so eloquently,
such as Ms. Arias and Mrs. Holt. He thanked the Mayor Pro Tern for her line item review of the
project budget with the City Manager, which is how the cost of the canopy was discovered. He
believed a beautiful and functional campus would result from the community's work with the
Council on this project.
Councilman Gupta was pleased with the design proposal presented this evening. He believed it
reflected a great compromise. He encouraged that confusion over the design come to a halt,
understanding that one design is not going to meet everyone's demands and desires. He encouraged
a single- voiced approach to the City's exciting developmental efforts. He promised the public that
the resulting campus would be beautiful.
Councilman Garbarino queried whether eliminating the $9 million dollar canopy allowed for
inclusion of everything else.
Assistant City Manager Lee responded that everything is included in the $210 million dollars except
the canopy and the Fire Station.
In response to questions from Councilman Garbarino and Councilman Gupta, Assistant City
Manager Lee confirmed that the parking would be structured underbuilding, not underground.
The Councilmembers thanked the community, staff and each other for coming together on this new
proposal, which they believed best served the community's interests.
Mayor Normandy thanked Assistant City Manager Lee, City Manager Futrell, Kitchell and
SmithGroup for their patience through the conceptual design phase. She confirmed that by
consensus of Council, staff should proceed with the $210 million dollar Master Plan Option B,
including underbuilding structured parking for creation of a schematic design. She further noted for
the community that the Parks and Recreation and Library Departments would be in two (2) separate
buildings with a walkway.
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MINUTES PAGE 4
3. Report regarding a study session on the status of the Airport Noise Insulation for the City of
South San Francisco. (Eliza Manchester, Special Projects Manager, City Manager's Office)
Special Projects Manager Manchester presented the Study Session regarding the status of the
Airport Noise Insulation Program (ANIP) for the City of South San Francisco. She advised that the
City previously administered the ANIP with grants from the Federal Aviation Administration
(FAA) and funding from SFO as part of the Aviation Safety and Noise Abatement Act of 1979. A
local contribution of 20% from SFO and /or City and County of San Francisco was matched by 80%
from the FAA. Manager Manchester explained that over the past several years, interest accrued on
the initial funds. The City's ANIP fund has approximately $736,000. The City of South San
Francisco is the only city that still retains ANIP funds, while all other surrounding cities have turned
administration of their programs over to SFO along with any remaining funds. The Airport's new
initiative for South San Francisco consists of two (2) components. Under the Second Chance
Initiative, property owners that previously declined ANIP funding are now eligible to apply for new
noise insulation work. Allowable improvements may include window and door replacement,
caulking, weather - stripping, and installation of central fresh air ventilation. Under the Replacement
Initiative, residential properties that received ANIP funding for noise insulation are also eligible to
apply for repairs or replacements of acoustical improvements that have failed. Manager Manchester
continued and explained that to be considered for either program, the residential property must be
located inside a 2019 Noise Exposure Map for the Airport, which shows contours for average noise
levels at 65 decibels or greater associated with aircraft activity. Manager Manchester closed by
providing contact information for the City's ANIP efforts as 6508296649 and anip @ssf.net.
Councilman Garbarino encouraged impacted residents without insulation in their homes to seek
funding.
Councilman Gupta explained that a lot of the newer, larger planes are actually quieter than planes
that were in operation under the first iteration of ANIP.
Mayor Normandy advised that all residential properties are eligible to participate in the program
whether condominiums or single family residences.
4. Report regarding a resolution approving a consulting services agreement with Daryl D.
Jones, Inc., dba Telecommunications Engineering Associates for telecommunications and
information technology services for the Community Civic Campus project in an amount not
to exceed $150,000 over a four -year period. (Marian Lee, Assistant City Manager, and Tony
Barrera, IT Manager)
4a. Resolution No. 136 -2018 approving a consulting services agreement with Daryl D.
Jones, Inc., dba Telecommunications Engineering Associates for
telecommunications and information technology services for the Community Civic
Campus project in an amount not to exceed $150,000.
Assistant City Manager Lee presented the staff report recommending that Council adopt a
resolution approving a consulting services agreement with Daryl D. Jones, Inc., dba
Telecommunications Engineering Associates (TEA) for telecommunications and information
technology consulting services to function as extended City staff and inform the design of new
facilities at the Community Civic Campus for a four (4) -year term in an amount not to exceed
$150,000 over a four (4) -year period and authorizing the City Manager to execute the consulting
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MINUTES PAGE 5
services agreement. The new Community Civic Campus Project will require the Information
Technology Department (ITD) to provide technical support and information to the project master
architect team, SmithGroup (SG). ITD is specifically tasked with specifying IT requirements for the
new facilities. Given the unique and specialized IT needs for Police and Fire Operations, ITD will
need consulting support. Assistant City Manager Lee emphasized that the City has an active
contract with TEA, but this would be a new and separate agreement specifically for the Campus
Project.
In response to a question from Mayor Pro Tern Matsumoto, Chief of Police Azzopardi advised the
City intended to continue supporting dispatch services for the City and neighboring cities that
contract for its services.
Councilman Gupta commented on the broad scope of responsibility TEA faced on this project.
Motion — Councilman Gupta/Second —Mayor Pro Tem Matsumoto: to adopt Resolution No. 136-
2018. Unanimously approved by roll call vote.
RECESS: 8:55 p.m.
MEETING RESUMED: 8:05 p.m.
5. Report regarding a resolution authorizing the acceptance of $23,235 in grant funding from
the San Mateo County Human Services Agency to support the STEM education component
of the Library and Parks and Recreation Departments' After School Education and Safety
programs and approving Budget Amendment 19.011. (Karla Bourdon, Library Program
Manager)
5a. Resolution No. 137 -2018 authorizing the acceptance of $23,235 in grant funding
from the San Mateo County Human Services Agency to support the STEM education
component of the Library and Parks and Recreation Departments' After School
Education and Safety (ASES) programs and approving Budget Amendment 19.011.
Library Program Manager Bourdon introduced the staff report recommending that Council adopt a
resolution authorizing the acceptance of $23,235 in grant funding from the San Mateo County
Human Services Agency to support the STEM education component of the Library and Parks and
Recreation Departments' After School Education and Safety Programs and approving Budget
Amendment 19.011. Child Care Supervisor Armanino explained the ASES program provides free
services to enrolled children. It includes robotics, coding and group intervention for those struggling
in math.
Mayor Pro Tern Matsumoto queried why STEM and not STEAM was pursued.
Manager Bourdon advised that while the Library and Recreation Departments provide and support
arts initiatives, the grant at issue serves STEM.
Motion—Councilman Garbarino /Second — Councilman Gupta: to adopt Resolution No. 137 -2018.
Unanimously approved by roll call vote.
CONSENT CALENDAR
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MINUTES PAGE 6
6. Motion to approve the Minutes for the meetings of June 27, 2018 and August 8, 2018.
7. Motion confirming payment registers for August 22, 2018. (Richard Lee, Director of
Finance)
8. Report regarding a resolution amending the Finance Department Fiscal Year 2018 -19
Adopted Position Budget. (Richard Lee, Director of Finance)
8a. Resolution No. 138 -2018 amending the Finance Department's Fiscal Year 2018 -19 Adopted
Position Budget.
9. Report regarding a resolution opposing federal legislation titled the Streamlining the Rapid
Evolution and Modernization of Leading -edge Infrastructure Necessary to Enhance Small
Cell Deployment Act (S. 3157) and authorizing the City Manager to sign a letter in
opposition to U.S. Senators Feinstein and Harris. (Tony Barerra, IT Manager and Eliza
Manchester, Special Projects Manager)
9a. Resolution No. 139 -2018 opposing federal legislation titled the Streamlining the
Rapid Evolution and Modernization of Leading -edge Infrastructure Necessary to
Enhance Small Cell Deployment Act (S. 3157) and authorizing the City Manager to
sign a letter in opposition to U.S. Senators Feinstein and Harris.
10. A report regarding a resolution adopting the Bay Area Air Quality Management District's
Diesel Free by '33 Statement of Purpose and authorizing the City Manager to electronically
sign the Statement of Purpose. (Eliza Manchester, Special Projects Manager)
10a. Resolution No. 140 -2018 adopting the Bay Area Air Quality Management District's
Diesel Free by '33 Statement of Purpose and authorizing the City Manager to
electronically sign the Statement of Purpose.
11. Report regarding adoption of an Ordinance amending Title 8 (Health and Welfare) of the
South San Francisco Municipal Code to establish a Commercial Linkage Fee for non-
residential development projects. (Deanna Talavera, Management Analyst II)
11 a. Ordinance No. No. 1560 -2018 amending South San Francisco Municipal Code
adding Chapter 8.69 to establish an affordable housing commercial linkage fee for
new commercial development in the City.
12. A report regarding adoption of an ordinance establishing the Mission Road Underground
Utility District. (Richard Cho, Principal Engineer and Kathleen Phalen, Project Manager,
Swinerton)
12a. Ordinance No. 1561 -2018 establishing the Mission Road Underground Utility
District (CIP Project st1904)
Item No. 6: Councilman Garbarino requested that a scrivener's error be corrected in the minutes.
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MINUTES PAGE 7
Item No. 8: In response to a question from Mayor Pro Tern Matsumoto, Finance Director
explained the proposed classification changes in his Department would better serve its current
needs.
Item 10: In response to a question from Mayor Pro Tern Matsumoto, Special Projects Manager
Manchester advised her communication with the District regarding this initiative would be ongoing.
ITEMS FROM COUNCIL - COMMITTEE REPORTS AND ANNOUNCEMENTS
13. Discussion regarding Board and Commission Recruitments.
After discussion Council determined to move forward with a portion of the summer recruitment and
consolidate the remainder with the winter recruitment. The breakdown was as follows:
Summer recruitment will include:
Vacancies:
BPAC- 1
Cultural Arts Commission - 2
Library Board- 1
Personnel Board- 1
Termed Out (Incumbent cannot reapply to current seat):
Conference Center Authority (Formosa)
Conference Center Authority (Yoschak)
Library Board (Hansen)
Winter recruitment will include:
Term Expirations (Incumbent may reapply):
Conference Center Authority (Nicolas)
Housing Authority (Parenti)
Housing Authority Tenant (Heden)
Library Board (Huddleston)
Colma Creek Flood Zone Advisory Committee (Bortoli)
Parks and Recreation Commission (Battaglia & Camacho)
Parking Place Commission (Monzon & James)
Personnel Board (Giusti & Acosta)
Planning Commission (Evans, Faria, Murphy)
Termed Out (Incumbent cannot reapply to current seat):
Parks and Recreation Commission (Garrone)
14. Discussion on whether the City will host a 2018 Holiday Music on Grand Avenue program
in December, determining location on Grand Avenue, dates and times, and number of
performances.
The Council determined to do away with the holiday music series held in the breezeway on Grand
Avenue. Alternatives included music performances during the Santa Comes to Town Event to be
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MINUTES PAGE 8
held at City Hall in early December.
ADJOURNMENT
Being no further business, Mayor Normandy adjourned the meeting at 9:25 p.m. in honor of Anna
Venturini.
d by: Approved by:
arti elli, ity Cle Li andy, Mayor
City of t n Francis City of outh San Francisco
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MINUTES PAGE 9