HomeMy WebLinkAboutMinutes 2018-11-28 @6:00,%'r
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CALL TO ORDER
ROLL CALL
AGENDA REVIEW
None.
MINUTES
SPECIAL MEETING
CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, NOVEMBER 28, 2018
6:00 p.m.
TIME: 6:01 p.m.
PRESENT: Councilmembers Addiego, Garbarino and Gupta,
Mayor Pro Tern Matsumoto and Mayor
Normandy.
ABSENT: None.
PUBLIC COMMENTS - comments are limited to items on the Special Meeting Agenda.
None.
ADMINISTRATIVE BUSINESS
1. Study Session regarding South San Francisco Fire Department Standards of Coverage and
Ambulance Transport Assessment (Richard Lee, Director of Finance; Jess Magallanes, Fire Chief,
Stewart Gary, Citygate Associates)
Director of Finance Lee and Fire Chief Magallanes introduced the staff report. Fire Chief Magallanes
explained the purpose of the study session as providing Council and the community with the background,
findings, and recommendations of a standards of coverage study and performance evaluation of the City's
Fire Department including, fire protection, rescue, emergency medical service, and ambulance
transportation. He advised that in February 2017, Council asked for an overall assessment of the Fire
Department to be completed by a third party. In the Fiscal Year 2017 -18 budget, Council appropriated
funding for the study and staff prepared and issued a request for proposal to solicit consultants to perform
the study. Three consulting firms submitted proposals and Citygate Associates was selected as a result of
that process based on responsiveness, fit, and cost. Chief Magallanes then introduced Mr. Gary of
Citygate Associates to present the results of the study.
Mr. Gary provided a PowerPoint Presentation detailing the results. He advised the study showed that the
South San Francisco Fire Department is well organized and funded to achieve its mission; however, the
City's infrastructure and traffic congestion make it difficult to serve some areas of the City quickly.
The presentation continued to provide recommendations to improve response performance and
ambulance operations. Response performance recommendations were as follows: 1) Relocate Station 62
to better serve developing areas East of 101; 2) Adopt and update response time policy; 3)
Continue and expand the use of the daytime Basic Life Support Ambulance; 4) Continue to monitor the
workload of the paramedic ambulances and, when one or both are saturated, add a peak- hour -of -the -day
paramedic or basic ambulance. Ambulance recommendations were as follows: l) The City should not exit
the ambulance service provision at this time; 2) The City should continue to evaluate ambulance transport
services every two years until federal healthcare reform impacts on emergency medicine become stable.
Councilman Addiego thanked Mr. Gary for his presentation and appreciated the result indicating the
overall benefit of ambulance services to the Department. He queried response time assessments.
Mr. Gary clarified that the City presently has enough fire stations to permit 4 minute response times in
most areas. This assessment is derived from a geographic mapping computer model that does not account
for traffic congestion.
In response to a question from Councilman Garbarino, Mr. Gary advised that response time to 90% of all
calls is just less than 6 minutes driving time.
Mayor Pro Tem Matsumoto queried the frequency of wildfire response in South San Francisco.
Mr. Gary responded that total fires, including wildfires made -up 3% of the incident load.
In response to a question from Mayor Pro Tem Matsumoto, Mr. Gary confirmed that EMS calls included
the calls to provide care to homeless individuals that lose consciousness.
The Mayor Pro Tem queried the impact of auto -call events, in which the South San Francisco Fire
Department responded to a local City that didn't have service available.
Mr. Gary responded this impact ebbs and flows. Fire Chiefs typically keep watch on this measure, and
decisions with respect to this issue reflect a policy determination for Council and management.
In response to an inquiry from Mayor Pro Tem Matsumoto, Chief Magallanes confirmed that Woodside
contracts with AMR to provide an ambulance vehicle that Woodside operates.
SPECIAL CITY COUNCIL MEETING NOVEMBER 28, 2018
MINUTES PAGE 2
2. A study session regarding the Homeless Emergency Aid Program (HEAP), a grant opportunity
offered by the State of California Homeless Coordinating and Financing Council, pursuant to
Senate Bill 850. (Eliza Manchester, Special Projects Manager and Laura Bent, Chief Operating
Officer, Samaritan House)
Special Projects Manager Manchester presented the staff report introducing HEAP, a one -time grant
block funding program. She explained that in order for Samaritan House Shelter to apply for funding
under the program, the City Council would have to declare a shelter emergency by December 28, 2018.
Manager Manchester then introduced Samaritan House Chief Operating Officer (COO) Bent to provide
additional information.
COO Bent stated the Shelter's proposal to use the one -time funding on expanding the number of beds in
the shelter and /or improving infrastructure such as the HVAC system and plumbing.
In response to a question from Councilman Addiego, Chief Operating Officer Bent advised the daily
South San Francisco homeless count figure of 33 homeless did not include RVs. The City did have
encampments, however.
Councilman Addiego observed that given the 1250 homeless count figure in the County, South San
Francisco's daily number of 33 was low. He queried whether the low number reflected the City's efforts
to deter encampments or a successful approach to resolving housing issues.
COO Bent responded the number reflected a little of both, in that deterring encampments had the impact
of moving homeless individuals to communities north and south of South San Francisco. In addition,
programs assisting the homeless had the effect of enabling some to turn their lives around and move off
of the streets.
Mayor Pro Tem Matsumoto commented she was very pleased with the services Samaritan House Shelter
Provides. However, she was not necessarily in favor of more beds at the shelter, which would bring more
homeless to South San Francisco. She further commented that the 47% of shelter users that identify as
being from South San Francisco might only do so because they are in the shelter on that day. She was not
prepared to support the declaration.
Councilman Addiego pointed out that the grant was one -time money to provide benefits that would
improve the shelter. If the Shelter could offer more and better services and improve its infrastructure, he
believed it was worthwhile to make the necessary declaration.
Councilman Garbarino indicated support for making the declaration. He noted that the HVAC and
restrooms should be in appropriate working order.
Mayor Normandy confirmed majority consensus to bring the item before Council at its December 12,
2018 Regular Meeting.
SPECIAL CITY COUNCIL MEETING NOVEMBER 28, 2018
MINUTES PAGE 3
3. Study Session regarding the preferred alternative for the OMP Stormwater Capture Project (No.
sdl 801), and authorizing staff to prepare plans, specifications and estimates (PS &E). (Justin Lovell,
Public Works Administrator)
Public Works Administrator Lovell presented the staff report recommending that Council provide
direction on the preferred alternative for the OMP Stormwater Capture Project. He advised the City's
consultant Lotus Water evaluated three different general concepts as follows: 1) Instream diversion,
treatment, and release; 2) Infiltration chamber on the north lot; and 3) Water Reuse System under existing
ballfields. Further, based on site constraints and the thick clay layer found in the soil, Lotus Water
determined that an underground storage facility at the south lot would not be as deep as originally
anticipated and would not provide the required water treatment capacity. Staff recommended pursuing
Alternative No. 3.
Councilman Gupta commented on the project's usefulness noting it included an outside agency funding
opportunity.
Councilman Addiego pointed out that it might be a one -time opportunity vis -a -vis Caltrans. Once the
fields are renovated they would not be reopened.
City Manager Futrell advised that in a conference call with Caltrans he advised the dirt would only be
opened once and that would be the only opportunity for expansion.
Mayor Normandy stated a consensus of no objection to the preferred Alternative No. 3.
ADJOURNMENT
Being no further business, Mayor Normandy adjourned the meeting at 6:58 p.m.
Submitted: Ap ' v d. t�
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SPECIAL CITY COUNCIL MEETING NOVEMBER 28, 2018
MINUTES PAGE 4