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HomeMy WebLinkAbout01.15.2019 P&R Commission Packet Agenda CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MEETING Municipal Services Building Community Room 33 Arroyo Drive Tuesday, January 15, 2019 7:00 p.m. A G E N D A I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the November 20, 2018 Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. Old Business VIII. New Business A. Election of Officers B. Community Civic Campus Update- SmithGroup Presentation C. Proposed Changes to Summer Camp and Before and After School Registration Process D. Cancellation of February 2019 Meeting IX. Beautification Committee X. Friends of Parks and Recreation XI. Items from Commission XII. Items from Staff A. January & February Calendar of Events B. Commissioner pictures on website C. Administrative Update XIII. Adjournment Next Meeting: TBD CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION Tuesday, November 20, 2018 I. CALL TO ORDER: 7:30 pm A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, November 20, 2018 at a special time, at the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. II. ROLL CALL: Present: Commissioners Camacho, Garrone, Flores, Holt, Lock, Uy, and Battaglia Absent: None Staff: Sharon Ranals, Director of Parks and Recreation Greg Mediati, Parks Manager Angela Duldulao, Recreation Manager Danielle Sanderson, Business Manager Marie Patea, Administrative Assistant III. PLEDGE OF ALLEGIANCE IV. AGENDA REVIEW: No changes. V. APPROVAL OF MINUTES OF THE OCTOBER 16, 2018 MEETING: Commissioner Camacho requested amendments to Concert in the Park from Concerts in the Park. She also noted that she did not request to remove birthdays from the calendar. With these corrections, the minutes were approved by Commissioner Camacho with a second by Commissioner Flores, unanimous. VI. CITIZEN PARTICIPATION: None VII. OLD BUSINESS: A. Summary of Town Hall on Sports Fields September 19, 2018 Director Ranals introduced Manager Mediati who provided an update on the ambitious Parks 11 projects for 2017 – 2019. Manager Mediati reported that six ballfields are included in the Parks 11 projects with the cost of nearly forty million dollars. Gardiner Park will be the next project slated to be completed. The department typically hosts a public meeting to gather neighborhood feedback prior to park design and construction. Manager Mediati advised the Commission of funding challenges and will review ball field plans with the leagues and discuss with staff what can be done in house versus through capital improvement projects. Parks and Recreation Commission Minutes of the Meeting of November 20, 2018 Page 2 Commissioner Flores asked if staff has responded to requests and inquiries from the leagues. Manager Mediati has reported on improvements that have been completed. Commissioner Flores suggested being transparent with the funding shortfall and realistic timeline. Commissioner Uy inquired about the Orange Park expansion status. Director Ranals stated that the City Manager had been in negotiations with California Water Service, however this has been paused. She reminded the Commission that if artificial turf is installed on the ballfield area then the field can be used for both soccer and baseball. Director Ranals stated that South San Francisco Unified School District plans to construct a baseball field on the South San Francisco High School (SSFHS) campus, and the varsity baseball team will start playing games and practicing on their own campus when the field is constructed. Commissioner Battaglia asked if SSFHS will maintain the field on their school site. Manager Mediati said yes, the school district will maintain the field and not city staff. Commissioner Camacho asked when the parks project start dates will be published. Commissioner Holt thanked Director Ranals and staff for keeping the fields up and for getting resident input. Commissioner Lock also thanked staff for hosting public meetings and keeping the dialog going. He asked if the public is aware that the Orange Park field will be closed for 1-2 years. Manager Mediati said yes and Director Ranals said that staff strives to update the website with details. Chair Garrone asked about the storm water capture project. Director Ranals said that the city has $9.5 million dollars to complete the project. Commissioner Camacho suggested communicating the timeline as soon as possible to avoid conflicts with field permits. B. Summary of Concert in the Park Survey Results Director Ranals introduced Manager Duldulao who summarized the paper and online surveys from Concert in the Park. She noted that 80% were SSF residents. Commissioner Flores questioned if people who didn’t attend the concert could still take the survey. Manager Duldulao said yes with the assumption that most people attended the concert. Director Ranals said perhaps people did not attend because they did not like the band or could not find parking and this would be good information to collect. Commissioner Camacho suggested having different options in the survey for people that did not attend the concert. VIII. NEW BUSINESS: A. Circle 3.0 Program Roll Out Marie Patea gave an update on the scope of the project. The outreach plan includes presentations at the Community Town Hall meetings on Monday, November 26 and Tuesday, November 27 after a mailer was sent at the end of October and a workshop Parks and Recreation Commission Minutes of the Meeting of November 20, 2018 Page 3 was held at the Corporation Yard on November 17. Chair Garrone asked how many approvals we had so far. Six approvals so far said Marie. Marie asked if Commissioners would be willing to walk neighborhoods and assist staff with getting watering agreements signed. Commissioners Holt and Battaglia both agreed. Commissioner Battaglia asked why residents are hesitant to sign the agreements. Marie stated that though it is a city tree, residents are still concerned about potential property damage. Commissioner Camacho suggested working with the school district to get notices sent home about the program. Commissioner Uy asked if the materials are in multiple languages. B. Agenda Minutes Manager Sanderson discussed the various styles of commission minutes and prepared the October minutes as a blended style of minutes. She noted that previous to October, the minutes have been detailed and are time consuming to type up. Commissioner Camacho referenced how the consultant consolidated minutes and she prefers the current minutes since Marie has started taking minutes. Commissioner Flores appreciates the blended style and noted that the Town of Colma includes a table which provides a good visual. Chair Garrone said that with the sheer volume of information that is discussed at the meeting, council members need to hear all of the details. Commissioner’s feedback should be clear with a summary style for items from commission. Director Ranals thanked Manager Sanderson for presenting the options. IX. BEAUTIFICATION COMMITTEE: Rich Busalacchi represented Beautification and will report information to the Beautification Committee at their January meeting. Sally Busalacchi, Rich’s wife, joined him at the meeting. X. FRIENDS OF PARKS AND RECREATION No update XI. ITEMS FROM COMMISSION Commissioner Holt reported the following: that he and Jeannette had a great time at the Full of Fun Halloween party and Thanksgiving dinner; Halloween Extravaganza had a great turn out; Holiday Boutique had fun being a greeter and selling raffle tickets noting that it was a great event; gave a shout out to Sharon and staff for the Parks and Recreation Commissioner’s workshop and the great presenters. He also thanked Director Ranals and Assistant Patea for the great swag at the event and hopes to see more of these events. Parks and Recreation Commission Minutes of the Meeting of November 20, 2018 Page 4 Commissioner Lock reported that the 2019 CPRS Conference is in March in Sacramento. He noted that Sheri Boles is looking for more volunteers for the food and toy drive and suggested the commission joins in to help the community if possible. He wished the commission and city staff a happy holiday stating that it is time to rejoice with family and friends. Commissioner Uy reported that he enjoyed Halloween Extravaganza stating that the crowd control was better than it had been in the past. He said that his kids were too scared to go through the haunted house but their friends loved it. He mentioned the aquatics program and after school recreation programs being cancelled because of air quality. He said that the parents that he heard from appreciated the communication and decision to close facilities but suggested that staff set up a protocol and include it in class registration to let parents know if the air quality gets to a certain number that facilities will be closed and parents will be called to pick up their children. Director Ranals noted that our programs follow the South San Francisco Unified School District (SSFUSD) closure policy. She thanked Commissioner Uy for his good point and noted that extra communication is good. Commissioner Flores questioned the Orange Slices art piece that was broken. Director Ranals reported that the vandals were captured and the piece is $16,000. It is a felony offence and all of the vandals were high school students. Staff is following up with the artist on the construction of the piece since the piece did not appear to have a central spine or pressure treated wood. The City has insurance with a deductible. Parents may need to pay restitution and or the vandals may need to work it off. Commissioner Flores said that he heard great things about the Halloween Extravaganza. He is not resigning from Parks and Recreation Commission until every vote is counted and he is officially a trustee with the SSFUSD. He said that he has much gratitude to the City, staff and Director Ranals for this gift of service to the city. He wished everyone happy holidays! Commissioner Camacho said that she enjoys Halloween Extravaganza every year but this year was exceptional. Seeing the faces of the kids watching the entertainers was priceless. The addition of insects was different and interesting. She said that the leisure guide looks great and she likes the upcoming events and pictures. She suggested a text alert in the future for air quality concerns and allowing parents adequate time to pick up their children from programs. Director Ranals said that she will check in with Ken Anderson, who is currently in Paradise, about the text alert option. Manager Duldulao said that the Civic Rec system may be able to capture the necessary information such as wireless carrier and provide the user the option to opt in for text message alerts. She will look at this option with the next phase in account set up features. Commissioner Camacho wished happy Parks and Recreation Commission Minutes of the Meeting of November 20, 2018 Page 5 holidays to all and thanked Commissioner Flores for his service and noted that it has been an honor to serve with him and is looking forward to partnering with him and solidifying the partnership with SSFUSD. Commissioner Battaglia asked how to advise dog park and ball field users about air quality or other emergencies? Manager Duldulao said that staff could post signs at various sites. Commissioner Battaglia attended the Historical Society fundraiser dinner, the Commissioner’s workshop, Halloween Extravaganza, Plymire House event, Holiday Boutique, Circle 3.0 workshop, and See’s Candy Sip and Shop. She noted that her Commission is up in December 2018 and if she does not get reinstalled, it’s been fun working with all. Chair Garrone said that he did not prepare anything because though it is his last meeting, he agreed to stay on the Commission until his chair is filled. He attended the Trivia Challenge on Friday. He congratulated Commissioner Flores and said that he hopes that the school board is all that he hoped and dreamed it would be and wished him the best of luck! He wished everyone a wonderful holiday! He said that being on the Commission has been truly special and has opened his eyes to how things work in South City. He acknowledged Joe Fernekes for asking him to apply for the Parks and Recreation Commission. He said that staff has come a long way! He wished everyone a wonderful holiday. XII. ITEMS FROM STAFF A. December and January Calendar of Events and 2019 (tentative) Calendar The draft calendar was given to each Commissioner. B. Administrative Update Director Ranals reviewed the items and noted that the SSFUSD Reorganization will be December 13. The SSFUSD Liaison meeting will be December 17 at 3:00 p.m. with Buri Buri after school recreation program on the agenda. Director Ranals also mentioned the Big Lift program and that it is currently offered at no cost to families. If the funding stops, we will need to go back to City Council and it may need to become a fee based program. Manager Duldulao thanked the Commissioners for the compliments on Halloween Extravaganza and Holiday Boutique. She commended Kelli Jo on the Holiday Boutique noting that it was the first time of hosting the event on a Saturday and with that particular format. The vendors were happy and had a great time. Because of the air quality, the Fun Run had to be cancelled and over 200 participants will be credited or refunded for their entrance fee. Westborough Community Room restrooms are being Parks and Recreation Commission Minutes of the Meeting of November 20, 2018 Page 6 repaired and parents of students in programs there have been informed that December 21 through January 9, the restrooms will be closed. Manager Mediati reviewed administrative items and noted that Alta Loma Park playground has warranty issues which are being addressed. Director Ranals thanked Commissioner Flores for his service and said that we will have a brick etched for him in Centennial Way Plaza as soon as possible. A brick for Chair Garrone will be installed soon for his year as chair. Director Ranals said that she expects that Smith Group will present a Civic Campus update at the January commission meeting. She also said that the dates for the CPRS conference in Sacramento are March 13 through 19. Commissioner Camacho, Holt and Lock are interested in attending. Staff can arrange a driver if needed. Commissioner Camacho inquired about the California Association of Parks and Recreation Commissioners and Board Members (CAPRCBM) dinner. XIII. ADJOURNMENT 9:02 p.m. by Chair Garrone Respectfully submitted by Marie Patea, Administrative Assistant II About the Childcare Program Areas The South San Francisco Parks and Recreation Department serves children 2.5 years - 14 years old (with the exception of the Full of Fun Camp). The Childcare Program Area includes: ~ 3 licensed preschools (Westborough, Little Steps and Siebecker) serving children 2.5 years old (potty trained) to 5 years old. In our preschool we want children to build a positive self-image; explore their natural sense of wonder; discover their creative spirit; learn problem-solving skills; develop self-control and consideration of others; increase coordination, balance, and body image; and know that learning is fun! We achieve this by providing opportunities for children to grow intellectually, socially, emotionally, and physically, in a warm, loving, play-based environment as well as recognizing each child’s individuality, with respect for their cultural diversity, special needs and abilities. ~ 4 licensed after school recreation programs (Buri Buri, Monte Verde, Ponderosa, and Spruce) serving children from Kindergarten through 5th grade. In our after school programs we want to develop socialization skills such as cooperation, leadership and decision-making skills through a variety of safe recreational activities. Our program focuses on group dynamics while also meeting the individual needs of the child. Our goal is to encourage and develop each child’s self-esteem and social skills so they can continue to grow and meet the challenges of today’s world. We strive to create a safe, high quality and fun environment that promotes a high self-image and positive attitude. ~ 2 REAL program sites (Los Cerritos, and Martin) serving children from Kindergarten through 5th grade. This program is a grant funded program and is free to the participants. The primary focus for this program is in helping the children meet the California academic standards in Reading and Math skills as well as homework assistance. The REAL program also works on the children's self-esteem, social skills and leader ship skills through a variety of activities. The children in the REAL program also participate in activities such as life skills, arts and crafts, sports, and more. ~ Camps (Traditional Summer Camp (Orange Park and Ponderosa), Winter and Spring Camp) serves children who have completed regular Kindergarten through 12 years old. Traditional Camp is offered at two sites, Orange Park and Ponderosa School. We offer each camper a chance to experience many different and exciting activities which include sports, (such as basketball, soccer, trench and kickball), science, cooking, art, large group games, and much more. There are off-site activities planned including recreation swim twice a week, walking community adventures and major fieldtrips to destinations all over the Bay Area. ~ Teen Camp (Ponderosa School Site) serves teens 13 to 14 years old. The teens will have the opportunity to participate in age-appropriate teen activities. The teens will be off-site on most days visiting places of interest including the movie theater, the mall, Golden Gate Park etc., and they accompany the Traditional Camp on their field trips as well. ~ Enrichment and Sports Camp (Terrabay) serving children from 5 years old through 12 years old. We provide an opportunity for children to participate in a camp specifically designed to introduce and/or increase their skill in\ a specific area. Some of the camps that have been offered are dance, self-defense, basketball, science, cooking, drama, and more. ~ Full of Fun Summer Camp The Full of Fun Camp developed as a result of parents of teens and young adults with disabilities asking about summer programs. The goal was simple – to offer a camp for these special young adults that allows them to just “hang out” with their non-disabled peers. Full of Fun Camp is offered in two sessions of the summer. Each session is one week in duration and operates Monday through Friday from 9:00a.m. – 4:00p.m. Activities include art, crafts, cooking, outside games, sports, fieldtrips and time to just hang out and be a teen. In the past camp has gone to the movies, Bocce Ball at Orange Park, Giants Game, waterslides, San Francisco Zoo, etc. Waiting List for Childcare Elementary School Site # on waiting list as of August 2018 Current # as of January 2019 After School Recreation Program Buri Buri 38 34 Monte Verde 26 30 Ponderosa 11 7 Spruce 6 0 REAL Program Los Cerritos 4 4 Martin 11 3 —”‹—”‹Ž‡‡–ƒ”›…Š‘‘Ž ͵ʹͷ‡Ž‘–‡˜‡—‡ ͸ͷͲ-ʹͲͺ-ͳ͵Ͳͷ ‹…‡•‡͓ͶͳͶͲͲʹͺͷ͸ ‘–‡‡”†‡Ž‡‡–ƒ”› …Š‘‘Ž ʹͷͷͳ–ǤŽ‘—†”Ǥ ͸ͷͲ-͹Ͷʹ-Ͳ͸ͳ͵ ‹…‡•‡͓ͶͳͲͷͳͺͻ͸͵ ‘†‡”‘•ƒŽ‡‡–ƒ”›…Š‘‘Ž ʹͻͷ‘†‡”‘•ƒ†Ǥ ͸ͷͲ-ͺ͹͵-ͳͲͻ͸ ‹…‡•‡͓ͶͳͲͷͳͻͲͳͳ ’”—…‡Ž‡‡–ƒ”›…Š‘‘Ž ͷͲͳ’”—…‡˜‡Ǥ ͸ͷͲ-ͺ͹͵-ͲͻʹͶ ‹…‡•‡͓ͶͳͲͷͳͻͲͳͲ ‘—–Šƒ ”ƒ…‹•…‘ ƒ”•ƒ†‡…”‡ƒ–‹‘‡’ƒ”–‡– Ž‡ƒ•‡…‘’Ž‡–‡–Š‡™ƒ‹–‹‰Ž‹•–ˆ‘”ƒ† •—„‹–‹–ƒ––Š‡’”‘‰”ƒ•‹–‡•‘”ƒ––Š‡ ‘•‡’ŠǤ ‡”‡‡•‡…”‡ƒ–‹‘—‹Ž†‹‰ǡ ͹ͺͳ‡‹•”‹˜‡‹”ƒ‰‡ƒ”Ǥ‘— ƒ›ƒŽ•‘ƒ‹Ž‹––‘͵͵””‘›‘”Ǥ ǡ ͻͶͲͺͲǤ Š‡ƒ’’Ž‹…ƒ–‹‘’”‘…‡••„‡‰‹•‹’”‹‰ ‘ˆ‡ƒ…Š›‡ƒ”Ǥ—””‡–Ž›‡”‘ŽŽ‡†ˆƒ‹Ž‹‡• Šƒ˜‡ƒ’”‹‘”‹–›‡”‘ŽŽ‡–ǡƒˆ–‡”–Šƒ–ǡ ‡”‘ŽŽ‡–‹•ƒ……‡’–‡†‘ƒϐ‹”•–-…‘‡ǡ ϐ‹”•–•‡”˜‡„ƒ•‹•Ǥ…‡›‘—ƒ”‡ƒ……‡’–‡†ǡ ›‘—™‹ŽŽ–Š‡‡‡†–‘…‘’Ž‡–‡ƒ ƒ’’Ž‹…ƒ–‹‘’ƒ…‡–ƒ†ƒ––‡†ƒ’ƒ”‡– ‘”‹‡–ƒ–‹‘Ǥ ›‡ƒ”Ž›™ƒ‹–‹‰Ž‹•–‹•‡•–ƒ„Ž‹•Š‡†ƒ– ‡ƒ…Š•‹–‡ǤŠ‡ƒ•’ƒ…‡„‡…‘‡• ƒ˜ƒ‹Žƒ„Ž‡ǡ–Š‡‘‘”†‹ƒ–‘”‘”—’‡”˜‹•‘” ™‹ŽŽ…‘–ƒ…–›‘—ƒ†ƒ‘”‹‡–ƒ–‹‘ ‡‡–‹‰™‹ŽŽ„‡•…Š‡†—Ž‡†ǤŠ‡™ƒ‹–‹‰ Ž‹•–‹•‘Ž›ƒ‹–ƒ‹‡†ˆ‘”–Š‡…—””‡– •…Š‘‘Ž›‡ƒ”ƒ††‘‡•‘–…ƒ””›‘˜‡”–‘ –Š‡‡š–›‡ƒ”Ǥ‡™™ƒ‹–‹‰Ž‹•–‹• ‡•–ƒ„Ž‹•Š‡†‡ƒ…Š›‡ƒ”Ǥ ‡–Š‘†‘ˆƒ›‡– ö́͵Ͳƒ‹–‹‰‹•– ‡‡’‡”‡ƒ” ȋ‘‡•‘–‰—ƒ”ƒ–‡‡‡”‘ŽŽ‡–Ȍ ö́͸ͷ‡‰‹•–”ƒ–‹‘ˆ‡‡’‡”›‡ƒ” oŠ‡… oƒ•Š o”‡†‹–ƒ”†ȋ ǡǡ‹•…‘˜‡”Ȍ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ƒ”†—„‡” ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ š’ƒ–‡ …‘†‡ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ƒ‡‘ƒ”† ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ‹‰ƒ–—”‡ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ƒ–‡ ˆ–‡”…Š‘‘Ž ‡…”‡ƒ–‹‘ ”‘‰”ƒ ʹͲͳͺ-ͳͻ …Š‡†—Ž‡ƒ† ‡‡• ͸Ͷͷ;-͸ͶͷͿ ‡‡• ˆ–‡”…Š‘‘Žƒ”‡™‹–Š‡ˆ‘”‡…Š‘‘Žƒ”‡ ͷƒ›• ̈́Ͷͳ͸ǤͲͲ’‡”‘–Š ͵ƒ›• ̈́ʹͺͶǤͲͲ’‡”‘–Š ʹƒ›• ̈́ͳͺͻǤͲͲ’‡”‘–Š ˆ–‡”…Š‘‘ŽŽ› ͷƒ›• ̈́͵ͷͻǤͲͲ’‡”‘–Š ͵ƒ›• ̈́ʹͶ͸ǤͲͲ’‡”‘–Š ʹƒ›• ̈́ͳ͸ͶǤͲͲ’‡”‘–Š ‡ˆ‘”‡…Š‘‘Žƒ”‡Ž› ̈́ͳ͵ͳǤͲͲ’‡”‘–Š · ̈́͸ͷǤͲͲ ƒ‹Ž›”‡‰‹•–”ƒ–‹‘ˆ‡‡‹•†—‡—’‘‡”‘ŽŽ‡–Ǥ · ‘”‹‰…ƒ”‡‹•‘–ƒDz†”‘’-‹dz•‡”˜‹…‡ǤŽŽ…Š‹Ž†”‡—•–„‡”‡‰‹•–‡”‡†ˆ‘”†ƒ›•‘ˆ…Š‘‹…‡Ǥ · —ŽŽ–‹‡ȋͷ†ƒ›•’‡”™‡‡Ȍ•‹„Ž‹‰•”‡…‡‹˜‡ƒͳͷΨ†‹•…‘—–‘…‘„‹‡†‘–ŠŽ›ˆ‡‡•ǤŠ‹•†‘‡•‘–ƒ’’Ž›–‘ˆƒ‹Ž‹‡•‘ƒŽ–‡”ƒ–‹˜‡’ƒ›‡–’Žƒ•Ǥ”—Ž–‹’Ž‡’”‘‰”ƒ•Ǥ · ƒ”‡–•‘ˆ…Š‹Ž†”‡Ž‡ˆ–ƒˆ–‡”͸ǣͲͲ’ǤǤ™‹ŽŽ„‡…Šƒ”‰‡†̈́͸ǤͲͲ’‡”‹—–‡’‡”…Š‹Ž†Ǥ‘—”…Š‹Ž†…ƒ„‡†‡‹––‡†ˆ”‘’”‘‰”ƒƒˆ–‡”͵‘……—””‡…‡•Ǥ ƒ‹Ž›…Š‡†—Ž‡‘ˆ…–‹˜‹–‹‡• ͹ǣ͵Ͳ-ͺǣ͵ͲƒǤǤ‡ˆ‘”‡…Š‘‘Žƒ”‡ ͳǣ͵Ͳ-ʹǣ͵Ͳ’ǤǤ‹†‡”‰ƒ”–‡”‘‰”ƒ ʹǣ͵Ͳ-ʹǣͶͷ’ǤǤ ͳ•–-ͷ–Š‰”ƒ†‡…Š‹Ž†”‡ƒ””‹˜‡ ʹǣͶͷ-ͶǣͲͲ’ǤǤ ”‘—’ƒ…–‹˜‹–‹‡•ȋƒ”‹‡•ƒ–•‹–‡Ȍ ͶǣͲͲ-Ͷǣ͵Ͳ’ǤǤ ƒ…ȀŽ‡ƒ-—’ Ͷǣ͵Ͳ-͸ǣͲͲ’ǤǤ ”‘—’…–‹˜‹–‹‡•ȋŠ‡…™‹–Š‹–‡Ȍ ‹–›‘ˆ‘—–Šƒ ”ƒ…‹•…‘ƒ”•ƒ†‡…”‡ƒ–‹‘ ‡’ƒ”–‡– ͵͵””‘›‘”Ǥǡ‘—–Šƒ ”ƒ…‹•…‘ǡͻͶͲͺͲ ƒ–‡̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ʹͲͳͺ-ͳͻ‡‰‹•–”ƒ–‹‘Ȁ ƒ‹–‹‰‹•– ‘” Š‡‹…‡•‡†ˆ–‡”…Š‘‘Ž‡…”‡ƒ–‹‘ ”‘‰”ƒ‹•†‡•‹‰‡†ˆ‘”…Š‹Ž†”‡‡”‘ŽŽ‡†‹ ‹†‡”‰ƒ”–‡-ͷ–Š ”ƒ†‡ǤŠ‡ˆ–‡”…Š‘‘Ž ‡…”‡ƒ–‹‘”‘‰”ƒ•ƒ”‡Ž‹…‡•‡†–Š”‘—‰Š –Š‡‡’ƒ”–‡–‘ˆ‘…‹ƒŽ‡”˜‹…‡•ǡ ‘—‹–›ƒ”‡‹…‡•‹‰Ǥ—””‘‰”ƒ• ‘’‡”ƒ–‡‹ƒ……‘”†ƒ…‡™‹–Š–Š‡‘—–Šƒ ”ƒ…‹•…‘‹ϐ‹‡†…Š‘‘Ž‹•–”‹…–†ƒ›•‘ˆ ‘’‡”ƒ–‹‘…ƒŽ‡†ƒ”ǤŠ‡’”‘‰”ƒ‹•‘ˆˆ‡”‡† ‘†ƒ›–Š”‘—‰Š ”‹†ƒ›ˆ”‘͹ǣ͵Ͳƒ–‘ ͸ǣͲͲ’Ǥƒ…Š’”‘‰”ƒ‹•†‡•‹‰‡†ƒ•ƒ ‡š’ƒ†‡†Ž‡ƒ”‹‰’”‘‰”ƒ–‘‡‡––Š‡ ƒ…ƒ†‡‹…ǡ‡‘–‹‘ƒŽǡ’Š›•‹…ƒŽǡƒ†•‘…‹ƒŽ ‡‡†•ƒ†‹–‡”‡•–•‘ˆ–Š‡…Š‹Ž†”‡‡”‘ŽŽ‡†Ǥ Š‡’”‘‰”ƒ’”‘˜‹†‡••‘‡ƒ…ƒ†‡‹… •—’’‘”–ǡ”‡…”‡ƒ–‹‘ƒ…–‹˜‹–‹‡•ǡƒ†…—Ž–—”ƒŽ ‡”‹…Š‡––Š”‘—‰Šƒ’Žƒ›-„ƒ•‡† …—””‹…—Ž—Ǥƒ›‘ˆ–Š‡ƒ…–‹˜‹–‹‡•’Žƒ‡† ˆ‘”–Š‡…Š‹Ž†”‡‡”‘ŽŽ‡†‡‡––Š‡ …—””‹…—Ž—•–ƒ†ƒ”†•ƒ•™‡ƒ…–‹˜‡Ž› ’ƒ”–‡”™‹–Š–Š‡•…Š‘‘Ž•–‘‡•—”‡–Š‡ …Š‹Ž†”‡ƒ”‡‘ƒ’ƒ–Š™ƒ›–‘ƒ•—……‡••ˆ—Ž ƒ…ƒ†‡‹……ƒ”‡‡”Ǥ ˆ–‡”…Š‘‘Ž ‡…”‡ƒ–‹‘”‘‰”ƒ Ž‡ƒ•‡…Š‡…–Š‡•‹–‡ȋ•Ȍǣ o—”‹—”‹Ž‡‡–ƒ”› o‘†‡”‘•ƒŽ‡‡–ƒ”› o‘–‡‡”†‡Ž‡‡–ƒ”›o’”—…‡Ž‡‡–ƒ”› …Š‡†—Ž‡‡“—‡•–ǣ o‡ˆ‘”‡Ƭˆ–‡”…Š‘‘Žoˆ–‡”…Š‘‘ŽŽ› o —ŽŽ–‹‡ȋͷƒ›•Ȍ o͵ƒ›•ȋ…Š‡…™Š‹…Š†ƒ›•Ȍ o‘ o—‡• o‡† oŠ—”• o ”‹ oʹƒ›•ȋ…Š‡…™Š‹…Š†ƒ›•Ȍ o‘ o—‡• o‡† oŠ—”• o ”‹ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ƒ‡‘ˆŠ‹Ž† ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ƒ–‡‘ˆ‹”–Š ʹͲͳͺȀͳͻ ”ƒ†‡ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ††”‡••‘ˆŠ‹Ž† ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ƒ”‡–ǯ•ƒ‡ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ƒ”‡–ƒ‹Ž ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ƒ”‡–…‘–ƒ…–—„‡” 6HHUHYHUVHVLGHIRUPHWKRGRISD\PHQW R.E.A.L. Program The purpose of our program is to expand learning beyond the school day and beyond classroom doors and walls. Our program compliments, supports and enhances daily classroom instruction. The program, while structured, provides staff and students with choices. Our program encourages creativity, imagination and flexibility. Our program focuses on creating educational projects that make learning fun. Students participate in a balance of individual activities, small and large group activities, indoor and outdoor activities, and quiet as well as active play. For more information please contact Laura Armanino or Francisco Rodriguez at 650-875-6900 or [email protected] or [email protected]. After School Recreation Program Registration Information 2019-2020 School Year NEW REGISTRATION PROCESS! The City of South San Francisco Parks & Recreation Department will be accepting lottery applications for the available spaces at the licensed After School Recreation Programs at Buri Buri, Monte Verde, Ponderosa, and Spruce Elementary Schools, and the REAL Programs at Los Cerritos and Martin Elementary Schools. In recent years, the demand for our program has been greater than the number of spaces available. Enrollment in the program will be determined by lottery. Lottery applications for the After School Recreation Program will be from April 1 – 11, 2019. Parents can turn in the application form via one of the following options: • E-mail at (TBD) • Mail to Childcare Division, 33 Arroyo Drive, South San Francisco, CA, 94080 • Drop off at the Joseph Fernekes Building at 781 Tennis Drive in Orange Park. Business hours are Monday to Friday, 8:00 a.m. to 5:00 p.m. Please note that your lottery odds do not change based on when you drop off your application. You will only need to fill out a single form to complete the lottery registration for all programs as marked. Participants will be notified the week of April 22nd as to if they received a spot or are waitlisted. Walk-in registration for any remaining slots that have not been filled or to get on the waiting list will be open to the public beginning on April 29th on a first come, first served basis. Demand for our program has overwhelmed the supply. After discussing a number of options, we decided this was the best way to maintain our current registration system but also maintain an equal chance for anyone to attend. The drop off for the lottery will be open for several days; therefore, it will not matter at all when families submit their lottery registration. We are still implementing priority registration for children currently enrolled in our after school programs. All families interested in the lottery can only submit a form for their biological/legal children. We do not allow families to register friends or other family members in this process. For more information: Childcare Program Joseph A. Fernekes Building 781 Tennis Drive South San Francisco, CA 94080 Monday – Friday 8:00 a.m. – 5:00 p.m. Laura Armanino, Supervisor [email protected] Kimberly Morrison, Assistant Supervisor [email protected] www.ssf.net/childcare (650) 875-6900 March 10, 2018 6:00 a.m. Resident Registratfon; 7:30 - 9:00 Open Registratfon Municipal Services Building Social Hall 33 Arroyo Drive, SSF  Families currently enrolled in the City of South San Francisco school-year childcare programs may pre-enroll for Traditfonal and Sports Camps and only one session of Enrichment Camp prior to public registratfon. No advanced registratfon is allowed for Kids in the Kitchen, Minecraft with Legos, or STEM with Legos Camps. If you are currently enrolled in a school-year program and are interested in Kids in the Kitchen, Minecraft with Legos, STEM with Legos, or additfonal Enrichment Camps you must attend public registratfon.  Informatfon needed for applicatfons includes medical informatfon, policy numbers, emergency contacts, emails, and individuals identffied on your emergency/pick-up list.  Numbers for both residents and non-residents will be issued beginning at 5:00 a.m. to people in line.  Residents must physically live within the South San Francisco Unified School District’s Boundaries and must show proof of residency (current driver’s license and/or utflity bill) to get a resident number.  Once a number tfcket has been issued, the tfcket holder may wait in the Social Hall untfl 6:00 a.m. or leave and return by 6:00 a.m. to register for camp.  Beginning promptly at 6:00 a.m. we will begin calling resident numbers. Residents arriving after the beginning of non-resident registratfon will need to register with non-residents.  There will be one table for each camp. The registrant must collect their confirmatfon card for each session of each camp before proceeding to the applicatfon check table.  If a camp fills up, waitfng lists will be established for that camp session so please make sure to put your child on the waitfng list. There is no charge for the waitfng list.  Once your applicatfon has been reviewed for accuracy, you will proceed to the payment table. At the payment table, staff will process all required informatfon and calculate payments due.  Open registratfon (residents and non-residents) will contfnue from 7:30 a.m. - 9:00 a.m.  Processing of applicatfons will occur the Monday following registratfon day.  Receipts will be emailed to the email on your applicatfon. The receipt you receive once your payment is processed is also your billing reminder. There is a $30 late payment fee and failure to pay your Camp fees by the due dates may result in your child being dropped from camp. Please keep all receipts for your records and tax purposes. There is a $30 fee to have them reprinted. Our tax ID number is 94-6000-435.  After March 12, 2018, registratfon will contfnue to be taken on a first come, first served basis Monday - Friday, 8:00 a.m. - 5:00 p.m. at the Joseph Fernekes Recreatfon Building (781 Tennis Drive, SSF).  Registratfon received by mail will be taken as received after this date. Mailed Registratfon should be sent to: SSF Recreatfon Department - Childcare Summer Camp 33 Arroyo Drive South San Francisco, CA 94080 2019 Summer Camp Registration Information NEW REGISTRATION PROCESS! The City of South San Francisco Parks & Recreation Department will be accepting lottery applications for registration numbers that will determine the order in which prospective participants can register for available spaces in the 2019 Summer Camp program. Residents who live within the South San Francisco Unified School District boundaries will receive priority in the lottery pull. Families interested in enrolling in summer camp will need to turn in a lottery form and proof of residency in order to receive a registration number. We will accept forms for the 2019 Summer Camp from February 19 – 25, 2019. It will not matter at all when families submit their lottery form. Applicants can turn in the form via one of the following options: • E-mail at (TBD) • Mail to Childcare Division, 33 Arroyo Drive, South San Francisco, CA, 94080 • Drop off at the Joseph Fernekes Building at 781 Tennis Drive in Orange Park. Business hours are Monday to Friday, 8:00 a.m. to 5:00 p.m. You will only need to fill out a single form. Any registration that does not include proof of residency will be counted as a non-resident application. Do not submit multiple forms, one form per family only. Participants will be notified during the week of March 4 as to the registration number they received. Lottery participants must plan to be present when their number is called on registration day on Saturday, March 9 in order to complete their enrollment. Registration will begin promptly at 6:00 a.m. Participants who are not present when their number is called will be moved to the back of the line and must wait until all lottery applicants have been served. We are still implementing priority registration for families in our after school programs. After school program families who wish to register in more than one camp at Terrabay Gymnasium and Recreation Center will need to participate in the lottery. All families interested in the lottery can only submit a form to enroll their biological/legal children. We do not allow families to register friends or other family members in this process. IMPORTANT DATES February 19 – 25 Lottery Applications Accepted March 4 – 6 Families notified about registration number March 9, 6:00 a.m. Summer Camp Registration Day (Lottery participants must be present when their number is called.) March 11 Walk-In Registration June 3 – August 9 Summer Camp For more information Childcare Program Joseph A. Fernekes Building 781 Tennis Drive South San Francisco, CA 94080 (650) 875-6900 www.ssf.net/childcare Monday – Friday 8:00 a.m. – 5:00 p.m. Laura Armanino Supervisor [email protected] Kimberly Morrison Assistant Supervisor [email protected] Summer Camp Lottery Form This form is being submitted for the summer camp lottery to receive a registration number for registration day on Saturday, March 9, 2018. Only one form per family will be accepted. Please write legibly as this is the only form we have to contact you. Please make sure the information is accurate. *Parent/Guardian:_______________________________________________________ (This name will be checked against the Summer Camp registration form to verify that it matches the parent/guardian on the application and also matches the proof of residency.) Contact Information: (Attach proof of residency) ______________________________________________________________ Address _______________________________ _____________________ City Zip Phone: _______________________ Email: __________________________________ I certify that I am the legal parent/guardian for the children that I will be enrolling on registration day. I acknowledge that this form will be used to match the registration form being turned in on registration day. I further acknowledge that if I misrepresent any information on my application, I will jeopardize my children’s enrollment in Summer Camp. ____________________________________________ _____________________ Signature Date Staff use only Registration #____________ Resident Non-resident Staff Report DATE: January 15, 2019 TO: Parks and Recreation Commission FROM: Director of Parks and Recreation SUBJECT: Cancellation of February 2019 Meeting RECOMMENDATION It is recommended that the Parks and Recreation Commission discuss cancellation of the February 19, 2019, meeting as the California Parks and Recreation Society Awards and Volunteer Recognition Dinner is the next week. BACKGROUND/DISCUSSION District 4 of CPRS has scheduled their 2019 Awards Dinner for Thursday, February 28, 2019, in Cupertino. Since Commissioners usually attend this dinner and the February meeting would be held nine evenings prior, staff is recommending that cancellation of the February meeting be considered. There are no anticipated urgent business items that cannot wait to be agendized for the March meeting. A motion and vote is necessary to cancel the meeting. By: _______________________________ Sharon Ranals Director of Parks and Recreation