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HomeMy WebLinkAboutMinutes 2018-12-12 @7:00MINUTES S��CH SAyF CITY COUNCIL CITY OF SOUTH SAN FRANCISCO V � �9LIFOR��P REGULAR MEETING MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, DECEMBER 12, 2018 7:00 p.m. CALL TO ORDER 7:03 p.m. ROLL CALL Present: Councilmembers Addiego, Nagales and Nicolas, Vice Mayor Garbarino and Mayor Matsumoto. PLEDGE OF ALLEGIANCE Led by former Mayor Normandy. AGENDA REVIEW City Manager Futrell requested that Administrative Business Item No. 3 be postponed to January 2019. He further recommended that consent calendar items be moved to the beginning of the agenda for this and future meetings. Mayor Matsumoto stated that Consent Items will be moved to the front of the meeting to improve efficiency and allow members of the public to provide input. ANNOUNCEMENTS FROM STAFF None. PRESENTATIONS None. PUBLIC COMMENTS None. COUNCIL COMMENTS/REQUESTS Mayor Matsumoto requested the installation of residential speed signs in residential neighborhoods indicating 25 mph or 35 mph. City Manager Futrell assigned the Public Works Department to assist with the request. Councilmember Addiego mentioned that the reorganization event was a spectacular evening at the Municipal Services Building and congratulated the newly elected City Clerk and Councilmembers. Councilmember Nagales announced that one of his priorities would be pedestrian safety. He will work with staff to address safety concerns and increase pedestrian safety. Mayor Matsumoto thanked staff for their work in organizing the City Council's Reorganization event and stated that received positive feedback from attendees. She congratulated the newly elected Councilmembers. Vice Mayor Garbarino reported that he and City Manger Futrell would be meeting with Amgen within the next few weeks. He will keep Council apprised. CONSENT CALENDAR The City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion of specific items as follows: Item No. 12: Mayor Matsumoto complimented staff on a job well done in obtaining the grant and stated that this grant funds the Project Read Income Tax Assistance program. Last year, this program served 321 households in SSF. Item No. 14: Mayor Matsumoto pulled the item for additional questions. 10. Motion to approve the Minutes for the meetings of September 26, 2018 and November 28, 2018. 11. Motion confirming payment registers for December 12, 2018. (Richard Lee, Director of Finance) 12. Report regarding a resolution authorizing the acceptance of $8,800 in grant funding from the United Way of the Bay Area to support the Volunteer Income Tax Assistance Program at Project Read and approving Budget Amendment 19.031. (Valerie Sommer, Library Director) 12a. Resolution No. 204-2018 authorizing the acceptance of $8,800 in grant funding from the United Way of the Bay Area to support the Volunteer Income Tax Assistance Program at Project Read and approving Budget Amendment 19.031. 13. Report regarding an ordinance amending South San Francisco Municipal Code Chapter 8.50 to prohibit retaliation against individuals who report violations of the City's smoking ordinance. (Fire Chief, Jess Magallanes) 13a. Ordinance No. 1567-2018 amending South San Francisco Municipal Code Chapter 8.50 to prohibit retaliation against individuals who report violations of the City's smoking ordinance. Motion— Councilmember Nicolas/Second—Councilmember Nagales: to approve Consent Calendar Items Nos. 10, 11, 12 and 13. Unanimously approved by roll call vote. REGULAR CITY COUNCIL MEETING DECEMBER 12, 2018 MINUTES PAGE 2 ADNIINISTRATIVE BUSINESS 1. Report regarding a resolution authorizing the City of South San Francisco to become a pilot City for the implementation of pilot project for the DAHLIA Housing database system for San Mateo County, and project scoping workshops for proposed San Mateo County DAHLIA functionality. (Leslie Arroyo, Communications Director) Communications Director Arroyo introduced Zach Berke, founder and managing partner of Exygy along with Management Analyst, Deanna Talavera. Ms. Arroyo presented the report and provided clarification about Dahlia, the San Francisco Housing Portal that residents use for online access to find affordable housing opportunities. She stated that Exygy is the online portal that does the behind the scenes work for Dahlia and manages the online database. She stated that the proposed project is in conjunction with the County of San Mateo, the City of South San Francisco would be the first pilot City to participate in the project with the County. She provided an overview of Home for All, a County initiative led by Supervisors Horsley and Slocum, that supports solutions to create more homes people can afford, reduce traffic and make San Mateo County a place everyone can call home. The San Mateo County Board of Supervisors approved an agreement between San Mateo County and Exygy on November 13, 2018. South San Francisco has an opportunity to partner with the County and become the first pilot city to work with them on implementing a similar database to what is currently offered in San Francisco. The first phase will have no fiscal impact to the City of South San Francisco. Communications Director Arroyo stated that this project will help the City's efforts to provide residents with access to affordable housing South San Francisco and the County. Councilmember Nicolas inquired if the City would benefit from the lessons learned in San Francisco's rollout and what the City of South San Francisco is going to provide. She reflected on her personal experiences developing pilot projects and the necessary adjustments and indicated the need to make adjustments. Management Analyst, Deanna Talavera stated that the City of San Francisco faced many challenges in creating a universal application system and the City of South San Francisco will benefit from those challenges when applying them to the City's universal application system. She also stated that the City would be working with 21 cities in San Mateo County vs independently like San Francisco City and County did. She emphasized staff s commitment to this effort and affordable housing for residents. Councilmember Nicolas thanked staff for their efforts and work in moving this project forward. City Manager Futrell added that staff has had several conference calls with the staff from the City of San Francisco and talked through implementation phases and lessons learned. They are available as a resource to the City. Vice Mayor Garbarino expressed his concern with the short timeframe. Mr. Berke stated that the bulk of the first phase would be assessing the housing need and adjusting the system to accommodate those needs. REGULAR CITY COUNCIL MEETING Vhut -br K i Z, /-u 10 MINUTES PAGE 3 Councilmember Nagales stated his support for this project. He indicated that the current San Mateo County Housing search portal is a good tool but very limited in capabilities. He is excited about the prospects and thanked staff for their work. Vice Mayor Garbarino expressed his support and stated that this would be a great tool for the City and its residents. 1 a. A resolution approving a MOU with the County of San Mateo to support the implementation of a pilot project for the DAHLIA housing database system for the County of San Mateo and the City of South San Francisco, and authorizing the City Manager, or his designee, to execute the MOU. Motion— Councilmember Nicolas/Second—Councilmember Nagales: to approve Resolution NO. 198-2018. Unanimously approved by roll call vote. 2. Presentation providing a market update and review of the City's investment portfolio. (Jayson Schmitt and Jeff Probst, Chandler Asset Management) Jeff Probst from Chandler Asset Management presented the report and indicated that they are the investment advisor for the City's reserve fund. He provided a market update and stated that the economy is doing well and the City's portfolio is in very safe fixed income assets with limited volatility. Councilmember Addiego shared with Mr. Probst that the Mayor has directed staff to prepare for a possible recession and indicated that the City faced challenges but did well during that last great recession. Mayor Matsumoto requested a financial report showing where the City compares against benchmarks to use as future reference. 3. Report regarding a resolution amending the City of South San Francisco's Salary Schedule, effective December 28, 2018, amending job titles and councilmembers' salary, adjusting the salary schedule for Payroll Administrator, establishing the new classification of Business Manager; and amending Appendix 4 of the City Council Handbook, Summary of Elected Officials Benefits. (Leah Lockhart, Human Resources Director) 3a. Resolution amending the City's Salary Schedule, effective December 28, 2018, amending job titles and councilmembers' salary, adjusting the salary schedule for the Payroll Administrator, establishing the classification of Business Manager; and amending Appendix 4 of the City Council Handbook, Summary of Elected Officials Benefits. Item not heard. 4. Report regarding a resolution approving a consulting services agreement with Bellecci & Associates of Pleasanton, California for design and construction support services for the Mission Road Underground Utilities District (Project No. stl904) in an amount not to exceed $327,416, authorizing the City Manager to execute the agreement, and authorizing a budget of $360,158. (Matthew Ruble, Senior Engineer and Kathleen Phalen, Swinerton) REGULAR CITY COUNCIL MEETING DECEMBER 12, 2018 MINUTES PAGE 4 Kathleen Phalen with Swinerton Management & Consulting presented the report and stated that she provides support to the Engineering Division on the city's Capital Improvement Projects. She provided background information about the Mission Road Underground Utility District. In accordance with requirements of the California Public Utilities Commission, Rule 20a. The City determined that it would be the lead agent therefore the city would be responsible for the design and the construction of this Rule 20a District. The Mission Road District extends on the north side from the SSF BART entrance, which already has underground utilities down to Grand Avenue where it will meet up with the future PUC site underground utility work, running approximately 2,500 feet. The parties involved in this project are the utilities that have overhead facilities on the utility poles i.e., PG&E, AT&T, Comcast and Wave Broadband. The City will work with these four utilities to complete the project. 4a. Resolution No. 199-2018 approving a consulting services agreement with Bellecci & Associates of Pleasanton, California for design and construction support services for the Mission Road Underground Utilities District (Project No. stl904) in an amount not to exceed $327,416, authorizing the City Manager to execute the agreement, and authorizing a budget of $360,158. Motion— Councilmember Nicolas/Second—Councilmember Nagales: to approve Resolution No. 199-2018. Unanimously approved by roll call vote. 5. Report regarding a resolution approving a consulting services agreement with EKI Environment & Water, Inc. of Burlingame, California for design and construction support services for the WQCP Plant -Wide Coating and Corrosion Protection Project (Project No. ss 1307) in an amount not to exceed $659,600, authorizing the City Manager to execute the agreement, and authorizing a total budget of $758,540. (Richard Cho, Principal. Civil Engineer and Peter Vorametsanti, Swinerton Management & Consulting) Peter Vorametsanti with Swinerton Management & Consulting presented the report and provided an overview of the Water Quality Control Plant -Wide Coating and Corrosion Protection CIP Project. He stated that this is a relatively complex project for a very complex facility located in a very corrosive environment at the edge of the Bay. Corrosion and the need for periodic coating are not unique to this plant. The plant treats water with multiple processes that dynamically link together; treating one process affects the control of other processes. This project entails shut downs and a need to find solutions to replace the process given that the plant is a 24/7-365 operation center. Due to its complexity, the project will take three years to complete. EKI will be preparing three different bid packages for each of the 3 years. This project will also include the pump stations that are not located at the plant but throughout the City. The approximate cost of this project is $6-7 million dollars over 3 years. Mr. Vorametsanti stated that the professional service contract selection complied with Public Contract Code, the Brooks Act and the Mini Brooks Act, which states that the City pick the consultant based on their qualifications. He indicated that solicitation efforts resulted in one proposal from EKI. EKI is a local Burlingame business with expertise in coating along with the processes of water treatment, electrical and mechanical engineering. They are currently providing services to the treatment plant managing small projects. EKI representatives were present to answer questions. REGULAR CITY COUNCIL MEETING DECEMBER 12, 2018 MINUTES PAGE 5 Councilman Garbarino asked when the equipment was last coated or re -coated. Plant Superintendent Schumacker stated that the last time all equipment was fully coated was in 2001. He indicated that the coating of equipment takes place during the dry summer months. Councilman Garbarino inquired about a planned routine maintenance schedule. Plant Superintendent Schumacker stated that a routine maintenance schedule is currently in place. He also indicated that in 2013 there was a full metals assessment of every asset in the facility with priority ranking. Staff begun to coat the highest priority items with an established maintenance cycle. Councilman Nagales inquired about the $6 million cost covering 3 years of coating and re -coating and the plan for additional unplanned improvements. Plant Superintendent Schumacker stated that the project would get all the coatings up to a baseline standard and into a maintenance cycle of re-application to minimize costs. Councilwoman Nicolas inquired about the industry standards that apply to this type of selection criteria. Mr. Vorametsanti stated that program managers have experience in reviewing projects and have a record of how much designing should cost along with the costs for construction management and environmental assessments. Mayor Matsumoto had several questions. "What was omitted? What is the estimated cost? What is our cost? She stated that the Council normally receive an estimated engineer's cost on all reports. She asked if there was an urgency to this project given the unknown cost and only one responsive bid. She expressed her dissatisfaction with the bid package and suggested going out for additional bids. Councilman Garbarino asked about the current state of corrosion just beginning, moderate, severe? Plant Superintendent Schumacker stated that in 2013 a full metals corrosion assessment was completed and used to prioritize projects. The projects were ranked based on their condition i.e., severe, moderate and light. He emphasized that the item presented to Council was only to get the contractors in place to start the actual work of the re -coating. Mr. Vorametsanti stated that the proposed contract was only for the design of the project and the $600,000 (budget of $758,000) will carry for more than three years. Councilman Addiego voiced his concern that a project delay could be costly and the uncertainty of receiving a more competitive bid. Mayor Matsumoto stated her concern with the lack of comparison in the bid package and her desire for a re -bid. REGULAR CITY COUNCIL MEETING DECEMBER 12, 2018 MINUTES PAGE 6 City Manager Futrell speculated that additional firms did not bid because they had too much work already given the robust economy. He stated that design contracts never have an engineering estimate; they are typically about 10% of the project cost. Mr. Vorametsanti stated that this project is not an emergency project and he emphasized that EKI had the experience and qualifications necessary to complete the project. Councilman Nagales stated his concerns about the project. Mr. Vorametsanti stated that Water Treatment Plants came online in the early 50's all at about the same time because of the Clean Water Act. They mature and run out their useful life at about the same time also. Grant funding for the improvements of these plants also come in about the same time and therefore the professionals in this field are busy all at the same time because of that. He stated that every plant is undergoing a renovation right at about the same time. 5a. Resolution approving a consulting services agreement with EKI Environment & Water, Inc. of Burlingame, California for the Water Quality Control Plant, Plant -Wide Coating and Corrosion Protection Project (Project No. ssl307) in an amount not to exceed $659,600, authorizing the City Manager to execute the agreement, and authorizing a total budget of $758,540. Motion by Councilmember Addiego/Second-Vice Mayor Garbarino: to approve resolution approving consulting services agreement with EKI Environment & Water, Inc. of Burlingame, CA. Yes: Councilmember Addiego and Vice Mayor Garbarino No: Councilmember Nicolas, Councilmember Nagales and Mayor Matsumoto 6. Report regarding a resolution authorizing the acceptance of $170,000 in grant funding from the Silicon Valley Community Foundation for the fourth year of the Big Lift Little Steps Preschool at the Community Learning Center, and amending the Parks and Recreation Department's Fiscal Year 2018-19 Operating Budget pursuant to budget amendment #19.032. (Sharon Ranals, Director of Parks and Recreation) Director of Parks and Recreation, Sharon Ranals introduced Recreation Manager, Angela Duldulao and Childcare Supervisor, Laura Armanino. Director Ranals stated that the grant would support the City's fourth year for the Big Lift Little Steps Preschool, which is located at the Community Learning Center. She indicated that "The Big Lift", is a collaborative project led by three agencies: the Silicon Valley Community Foundation, the San Mateo Office of Education, and the County of San Mateo. The goal of the program is to close the achievement gap and improve the reading scores for children by the time they reach the third grade. The numerical goal is to increase the percentage of third grade children reading proficiently to 80% by 2020. She indicated that the grant required a school district to be the lead agency so the City was co -leads with the South San Francisco Unified School District along with the Peninsula Family Service and the Institute for Human & Social Development, known as Headstart. Each partner agency had a separate contract with the funder and each agency applied their funding differently depending on REGULAR CITY COUNCIL MEETING DECEMBER 12, 2018 MINUTES PAGE 7 the nature of their operation. The City used its funding to provide 20 new licensed preschool spaces. The Park & Recreation Department administers this program similarly to other licensed preschools Westborough and Siebecker. Families that are eligible for the program qualify under HUD's income ceilings and a sliding scale based on their ability to pay the tuition. The fees for the program are aligned with the city's other preschools, which is $630.00 a month for full time care. Director Ranals stated that funding has been to coincide with the city's fiscal year resulting in 10 months of funding with a cash match component for all of the agencies that participate. The cash match is $20,000 and the in-kind is about $45,000. The Silicon Valley Foundation is working tirelessly to find alternative funding solutions to offset the loss of federal funding, which take the place of the federal funding which would allow the City to continue to operate this program. If no funding is available, staff will bring back this project for Council direction. Mayor Matsumoto stated her support of the program and inquired about the gap funding cost. Director Ranals stated that the current gap is about $20,000.00, a modest subsidy on the City's part. Mayor Matsumoto commented that the premise of the Big Lift was to have children learn to read before 3rd grade. Supervisor Pine emphasized the importance of the Big Lift during his State of the County when he said, "Before 3 you learn to read, after 3 you read to learn." Mayor Matsumoto informed Council of conversations with Supervisor Groom regarding future funding. Child Care Supervisor Armanino stated that the Big Lift is very interested in keeping the City as a partner because South San Francisco is the only participating city in the County. Councilmember Nagales inquired about enrolling additional families with the limited funding available. Director Ranals stated that the square footage of the facility limits the number of children enrolled. Licensing has specific square footage requirements and at this time they are to add additional students to the Community Learning Center classroom. 6a. Resolution No. 200-2018 authorizing the acceptance of $170,000 in grant funding from the Silicon Valley Community Foundation for the fourth year of the Big Lift Little Steps Preschool at the Community Learning Center, and amending the Parks and Recreation Department's Fiscal Year 2018-19 Operating Budget pursuant to budget amendment #19.032. Motion by Councilmember Nagales/Second-Councilmember Nicolas: to approve Resolution No. 200-2018. Unanimously approved by roll call vote. 7. Report regarding a resolution approving and authorizing the City Manager to execute the Installment Sale Agreement No. SWRCB00000000001)180100400 with the California State Water Resources Control Board in an amount of $53,403,000 for financing the construction costs of the Wet Weather and Digester Improvements Project (CIP Project No. ss1301) and approving budget amendment 19.029 to amend the fiscal year 2018-19 Capital Improvement Project budget. (Justin Lovell, Public Works Administrator) REGULAR CITY COUNCIL MEETING DECEMBER P 12,2 018 8 AGE 8 MINUTES P Public Works Administrator, Justin Lovell presented the report and provided an overview of the State Water Board Revolving Loan Fund commonly known as the SRF loan. He stated that staff has been in the process of securing financing for a little over a year and a half to fund the Wet Weather and Digester Improvement Project; construction began October 2018 and is estimated to be completed in four years. The total amount is $53.4 million dollars. The City qualified for a $4 million dollar principal loan forgiveness because portions of the project will have energy savings components, which will result in a yearly savings of approximately $200,000.00 on electrical and operating costs. The City will be able to produce more of its own electricity from the gasses from the digester. The project term of this loan is 20 years at 1.8% interest rate. The City is currently in year two of the five-year sewer rate plan. The total construction costs is about $61 million dollars. Mayor Matsumoto inquired if the City would be paying the City of San Bruno's share of funding. Public Works Administrator Lovell stated that the $2.9 million includes the City of San Bruno's share. He provided an overview of the City's current SRF loan. The City will finish paying one of four loans this next fiscal year and the debt service costs according to the City's agreement, San Bruno pays 26.92% of the debt service. This project and funding is required for an MPDES permit that is required. 7a. Resolution No. 201-2018 approving and authorizing the City Manager to execute the Installment Sale Agreement No. SWRCB0000000000D180100400 with the California State Water Resources Control Board in an amount of $53,403,000 for financing the construction costs of the Wet Weather and Digester Improvements Project (CIP Project No. ss1301), and approving budget amendment 19.029 to amending the fiscal year 2018-19 Capital Improvement Project budget. Motion by Vice Mayor Garbarino/Second-Councilmember Addiego: to approve Resolution No. 201-2018. Unanimously approved by roll call vote. 8. A report regarding a resolution approving a Declaration of Shelter Crisis pursuant to the California Homeless Emergency Aid Program pursuant to SB 850 and the 2018-2019 Budget Act (Chapter 48, Statutes of 2018). (Eliza Manchester, Special Projects Manager) Special Projects Manager, Eliza Manchester presented the report and provided an overview of HEAP (Home Energy Assistance Program). HEAP is a one-time block grant funding source authorized through Senate Bill 850. There are $4.9 million dollars available to San Mateo County. The HEAP grant requires there to be a thousand homeless people within the COC or Continuum of Care. We meet that requirement by factoring in the County's homeless count of 1254. The City would have to declare this shelter crisis by December 28 in order for the Samaritan House to be able to apply for the RFP to receive funding for this grant. Staff recommended that the declaration be limited to the geographical location of the Safe Harbor Shelter - Samaritan House. Mayor Matsumoto asked for clarification of how the Safe Harbor program works. REGULAR CITY COUNCIL MEETING ur t r lvusr x/-, /-v 10 MINUTES PAGE 9 Angie Rodriguez with Samaritan House stated that that they are the North County's only shelter with 90 beds, which are usually at capacity. She indicated that the proposed funding would allow them to add 15 additional beds. Mayor Matsumoto inquired about programs that allow clients to stay for a 30-40 day stay and if the additional beds would be available to these clients. Ms. Rodriguez stated that they have 90 emergency shelter beds, five medical beds, five beds designated for behavioral health clients with the remainder designated as emergency shelter beds. There are a few eligibility requirements with the goal of permanent housing. Mayor Matsumoto stated her concern with the City's shelter crisis and the need to care for the homeless in our City. Ms. Rodriguez explained that the process for counting the homeless population has changed. Also, as of January 6th, to identify a resident of the City or even of the County, they must provide a last know permanent address with some sort of paper documentation, ID or verification from a City official or a case manager. That is the process currently used to get the homeless count for South San Francisco. Mayor Matsumoto inquired if clients can use the address from Safe Harbor as a permanent addressed. Ms. Rodriguez stated that it would not be possible. Councilman Addiego commented on the Mayor's discussion validating that some homeless are habitual problems for the City resulting in a great deal of City resources. He reiterated his support for Safe Harbor. 8a. Resolution No. 2020-2018 approving a Declaration of Shelter Crisis pursuant to the California Homeless Emergency Aid Program authorized by SB 850 and the 2018-2019 Budget Act (Chapter 48, Statutes of 2018). Motion by Councilmember Addiego/Second-Vice Mayor Garbarino: to approve Resolution No. 202-2018. Unanimously approved by roll call vote. 9. Report regarding a resolution authorizing the acceptance of a $50,000 donation from Genentech, Inc. towards the installation of a "Birthplace of Biotechnology" sign in the median at Oyster Point Boulevard and Veterans Boulevard and amending the Public Works Department Fiscal Year 2018-19 Operating Budget pursuant to budget amendment #19.033. (Eunejune Kim, Director of Public Works/City Engineer) Public Works Director, Eunejune Kim presented the report and requested that the Council accept a $50,000 donation from Genentech for a new sign in the median of Oyster Point Boulevard at Veterans Boulevard. Genentech purchased and provided the sign to the City of South San Francisco over 20 years ago. Mayor Matsumoto thanked Genentech for their generous donation. REGULAR CITY COUNCIL MEETING DECEMBER 12, 2018 MINUTES PAGE 10 9a. Resolution No. 203-2018 authorizing the acceptance of a $50,000 donation from Genentech, Inc. towards the installation of a "Birthplace of Biotechnology" sign in the median at Oyster Point Boulevard and Veterans Boulevard and amending the Public Works Department Fiscal Year 2018-19 Operating Budget pursuant to budget amendment #19.033. Motion by Councilmember Nicolas/Second-Councilmember Nagales: to approve Resolution No. 203-2018. Unanimously approved by roll call vote. CONSENT CALENDAR- Resumed 14. Report regarding an Ordinance adopting a Development Agreement Amendment with Miller Cypress SSF, LLC for the development of a seven- to eight -story multi -family residential project with 195 units at 405 Cypress Avenue, 204, 208, 212/214, and 216 Miller Avenue ("Cadence Phase 2") (Adena Friedman, Senior Planner) Mayor Matsumoto stated that she pulled this item because in the past she voted NO and wanted to state her support for the project because it supports her efforts for affordable housing. She indicated that the project was 12 for -sale condominiums, which carried a BMR equivalent to 20% of affordable condominiums. In lieu, the City will get 195 market rate apartments. She stated that the parking lots are going to go away. She requested clarification on the number of units the City would obtain if losing 12 for sale condominiums in a project. City Manager Futrell and Assistant City Attorney Mattas clarified that the project would not take away a public parking lot. The small lot on the corner of Cypress and Miller was originally a yard for office space. Councilmember Addiego inquired about assigned parking for the units. Mayor Matsumoto indicated that page 11 stated, "unbundled/separately priced parking is part of the rental price of the resident" and Council was under the impression that it was guest parking. Applicant Drew Hudacek with Sares Regis stated that all of the parking between phase 1 and 2 would be adequate for the sum total of the units. Phase 1 tenants would use the parking area on the corner of Miller & Cypress. At the completion of phase 2 they will accommodate the parking for all of the units for both phases. He indicated that they usually have assigned spaces and "floating spaces" for residents. Councilmember Addiego commented on the need to explore how the construction affected residents' use of the roadways and find alternate solutions to lessen the impact of Phase 2. Mr. Hudacek indicated that the traffic disruption was a significant issue caused by flooding of the intersection and the lack of storm drain along Miller Avenue. Councilmember Nagales inquired on possible solutions to address traffic delays at the construction site. REGULAR CITY COUNCIL MEETING DECEMBER 12, 2018 MINUTES PAGE 11 Mr. Hudacek stated that one of the conditions of approval was to work with the City Traffic Coordinator and the Public Works Department to develop and implement a traffic plan to their satisfaction. They will also work more robustly and aggressively with the contractor for the completion of the Cadence Phase 1 project and address traffic control measures as they arise for Cadence Phase 2. Vice Mayor Garbarino requested that Council receive a copy of the completed plans. Mayor Matsumoto inquired about the Local Hire Program and payment of standard wages with a total value cost of $24 million. She stated that as a former Labor Compliance Officer she supports hiring local employees. The Program states, "subcontractors request local project workers from union with priority for workers living in South San Francisco, workers living in San Mateo County, workers living in northern California, and workers living in other residences." She inquired about the oversight process because it is critical that the City have a process in place. She requested a breakdown of the number of people hired with their city of residency. Mr. Hudacek stated that they work hand in hand with labor both the general building trades and the carpenters' union to address the residency requirement and assist with priority to workers that reside in South San Francisco. He will work with City staff and the City Manager to file a report on a regular basis- quarterly or yearly for Council. City Manager Futrell stated that the Development Agreement with the City requires an annual report with the requested level of detail, which can become the report provided to Council. Mayor Matsumoto requested a quarterly report to Council with the information requested. Assistant City Attorney Mattas stated that the Development Agreement (DA) does require the contractor to implement these procedures and includes a reporting requirement from the general contractors as to compliance with the procedures set forth. He indicated that Council could receive a summary of all of the reports submitted during the course of the year. Mayor Matsumoto stated that her request was for certified payroll records that provide a name, a job class and the worker's city of residency. The request of documents is to verify that employees receive prevailing wages and the State Industrial hourly rate. Assistant City Attorney Mattas stated that the DA requires that Sares Regis receive periodic reports with employee information. He indicated that Council might request from Sares Regis a copy of the reports they receive. Mr. Hudacek agreed. 14a. Ordinance No. 1568-2018 adopting a Development Agreement Amendment with Miller Cypress SSF, LLC for the development of a seven- to eight -story multi -family residential project with 195 units at 405 Cypress Avenue, 204, 208, 212/214, and 216 Miller Avenue ("Cadence Phase 2"). Motion by Councilmember Addiego/Second-Councilmember Nagales: to approve Ordinance No. 1568-2018. Unanimously approved by roll call vote. REGULAR CITY COUNCIL MEETING DECEMBER 12, 2018 MINUTES PAGE 12 ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS 15. City Selection Committee Appointments. Mayor Matsumoto presented the report and informed the newly elected Councilmembers on the voting process. Motion by Vice Mayor Garbarino/Second-Councilmember Addiego: to approve the appointments listed. Unanimously approved by roll call vote. Councilmember Addiego reported that he and Councilman -elect Nagales attended the Menorah Lighting at City Hall. He was thankful for the opportunity to light the center candle of the Menorah and wished everyone a very Merry Christmas. Mayor Matsumoto indicated that she was unable to attend the Menorah Lighting at City Hall due to a conflicting meeting. Vice Mayor Garbarino informed Council of his appointment to the National League of Cities - Public Safety Policy committee. Councilmember Nagales reported that he also attended the Menorah Lighting ceremony with his children. He and his family enjoyed the event. He is proud to live in a city that recognizes different cultures and faiths. He thanked staff and volunteers for their work in coordinating the annual `Santa Comes to Town' event. Mayor Matsumoto invited the community to volunteer for the upcoming Food Drive and Toy Sorting event to help families in need during the holidays. Fire Chief Magallanes stated that the Food Packing and Toy sorting will held on Wednesday, December 19, 2018 at the Old Fire Station, 201 Baden Avenue, South San Francisco. ADJOURNMENT Being no further business, Mayor Matsumoto adjourned the meeting at 9:10 p.m. Submitted by: LL z4n�6 IVL Rosa Govea Acosta, CMC, CPMC City Clerk City of South San Francisco Mayor City of South San Francisco REGULAR CITY COUNCIL MEETING DECEMBER 12, 2018 MINUTES PAGE 13