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HomeMy WebLinkAboutMinutes 2019-01-05 @9:00MINUTES SQ��H SQA SPECIAL MEETING CITY COUNCIL c�LIFb1iN�P CITY OF SOUTH SAN FRANCISCO Meeting held at: MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA SATURDAY, JANUARY 5, 2019 9:00 a.m. CALL TO ORDER 9:02 a.m. ROLL CALL Present: Councilmembers Addiego, Nagales, and Nicolas, Vice Mayor Garbarino, Mayor Matsumoto. AGENDA REVIEW City Manager Futrell proposed taking items out of turn to accommodate the schedule of attendance by staff and members of the public. The minutes below reflect the order in which the Council heard items with original agenda item numbers reflected in the header. Items for Discussion: Annual City Council retreat to discuss the following items: f) Council Goals/Objectives, and discussion of draft 2019-2020 work plan City Manager Futrell presented the strategic goals and the city's Mission Statement and Core Values. He stated that the responsibility for implementation of these strategic initiatives rests with the City Manager and the Executive Team, while championed by every employee of the City. Councilmember Nicolas requested clarity on how the goals presented tie into departmental goals. She noted the importance of establishing SMART goals (Specific, Measurable, Achievable, Relevant and time -bound). City Manager Futrell indicated that staff in the Human Resources Department is working on implementing a strategic planning and management software, Envisio, to plan and evaluate employee performance. City Manager Futrell provided the following six priorities and the associated action item consistent with the city's mission and core values. Priority #1: Workforce Development -- Attract, Train, Support and Retain a High Performance Team, nurturing a culture of safety, collaboration, innovation, respect and continuous improvement. Vice Mayor Garbarino stated that as a former manager, Succession Planning is key in developing staff to become future leaders and to ensure they are well prepared to ease their transition into new roles. He stressed the importance of encouraging and motivating employees to step up to higher management positions. Mayor Matsumoto stated her support in providing timely feedback to assist employees to with professional growth and development. She expressed her concern with employee turnover noting the loss of 19 employees within the last four years in the Economic and Community Development department. She stated that institutional knowledge is being lost due to the lack of staff retention and as a result, consultants now do most of the work. City Manager Futrell stated that the city has seen a stable workforce within the last two years and expressed his satisfaction with the staff retention of the Economic and Community Development department. He stated his concern with attracting top engineers given the high in -demand of the profession and indicated the need to restructure the department. Priority #2: Quality of Life — Promoting events and efforts making our city a great place to live, learn and play, meeting challenges through integrated solutions. City Manager Futrell stated that staff selected Gardiner Park as this year's renovation project. He highlighted upcoming proposed projects such as a new parking garage downtown, new shuttle routes, a new Downtown Park, and a new Caltrain station with better service and increased stops. He also provided an overview of citywide projects such as the Anti -Litter campaign, Shopping Cart Ordinance, Homeowner Sidewalk Repair Program, expansion of Wi-Fi service throughout the City and a complete Storm Water Master Plan. Councilmember Addiego requested an overview of the Parking District expansion. City Manager Futrell stated that the expansion includes expanding the City's oversight of parking meters throughout the City. He stated that the parking meters on McLellan Drive and Westborough Square are not part of the District. Councilmember Nagales visited Gardiner Park during his tour of the downtown area and expressed his support with the renovation of this park. He also expressed his support of an Anti -Litter campaign and noted that the majority of complaints submitted via Engage SSF are for illegal dumping. City Manager Futrell stated that Linden Avenue across from Amoura Restaurant has a large green space owned by the State that and identified as future housing development site. He encouraged Council to address this matter and indicated that staff will bring a proposal to try to fix the outcome of this project and retain this area as green space. Mayor Matsumoto stated her support of the proposed projects and voiced her concern with funding. She requested that staff provide Council with their top two priority items in an effort to inform constituents of viable projects. She inquired about the public art display of the new Caltrain Plaza and proposed the creation of a Veteran's Wall at the new station. Mayor Matsumoto stated her concern with the lack of volunteers for the Arbor Day Tree Planting event scheduled on April 20, 2019 and encouraged public participation. She stated that the Parks 11 program includes parks and sports fields that will not come to fruition until the city receives the Impact Fee for new developments and inquired about the prioritization of projects. SPECIAL CITY COUNCIL MEETING JANUARY 5, 2019 MINUTES PAGE 2 Parks and Recreation Director Ranals stated that the Parks 11 program has a list of projects with estimated costs and possible funding sources however; it does not include a definite order of projects. At this time, staff determined that Gardiner Park was the #1 in priority due to its condition followed by Orange Park due to its public use. She stated that staff has been meeting with residents and encouraging participation in the upcoming event. City Manager Futrell stated that all projects presented to Council are achievable projects that can begin in 2019 and completed in 2020. He will work with staff to develop a plan for Council. Mayor Matsumoto inquired on the status of General Plan proposals. Assistant City Manager Lee stated that staff would present a Request for Proposals (RFP) and a request to add two additional members to the Community Advisory Committee at the January 23, 2019 Council meeting. She indicated that procurement for the RFP will take approximately two months and staff will host a public meeting mid -year to engage members, staff and the community. Councilmember Addiego inquired about the request to add two additional members to the Community Advisory Committee. Assistant City Manager Lee stated that staff discussed the concern with recruitment of one large business member representative and determined that a second member be added to equally represent both small and large businesses throughout the City. In addition, due to an oversight, the committee did not include a SSFUSD School Board Trustee and will rectify by requesting the addition of a member as well. This proposal will be presented to for Council at an upcoming meeting. Priority #3: Public Safety -- Skilled police, fire, emergency medical & disaster management programs: City Manager Futrell presented an overview of the City's priorities for Public Safety. He stated that the city is working on Drone Policy and possible implementation of a National Certification for EMS. He expressed his concern with the number of residents enrolled in the San Mateo County alert notifications and indicated that staff will begin outreach efforts to increase participation. Councilmember Nagales inquired about pedestrian safety in specific the Westborough area due to increased pedestrian -involved traffic accidents. City Manager Futrell stated that pedestrian safety is a citywide priority. He noted that the increase of accidents in the Westborough area are due to jaywalking on Westborough Boulevard. Public Works staff will assess the area and bring possible solutions. Councilmember Nicolas stated her concern with pedestrian crosswalks on Grand Avenue and requested that staff raise pedestrian safety awareness. Deputy Director of Public Works, Dave Bockhaus will assess the pedestrian crossings and will address any deficiencies. He noted the installation of advanced detection sensors along Centennial Trail to increase bicyclists' safety. Vice Mayor Garbarino expressed his concern with the left turn lane signal at Appian Way. He requested that staff evaluate the signal timer and increase time as needed to allow for better traffic flow. SPECIAL CITY COUNCIL MEETING JANUARY 5, 2019 MINUTES PAGE 3 City Manager Futrell requested that staff respond to Council concerns via the Thursday memo. Mayor Matsumoto indicated that pedestrian involved traffic -accidents are not included in the reports provided to Council and requested a weekly report of these types of accidents. Councilmember Nagales expressed his concern with the increase of pedestrian related accidents and requested that staff provide Council with these reports. Police Captain Carlino stated that traffic accidents and pedestrian related traffic -accidents are challenging to track and report due to the range in severity and response time. City Manager Futrell will work with police staff to identify a process in which to report these types of incidents. Priority #4: Financial Stability -- Ensuring strong, predictable city revenues, resistant to economic shocks, managed well with a system of checks/balances, transparency and accountability. City Manager Futrell provided an overview of possible new revenue source to fund the Oak Avenue Extension project and a Community Facility District (CFD) to fund traffic improvements in the East 101 area. He will be meeting with landowners in the area to discuss his proposal. He discussed selling bonds to construct the new community civic campus center and stated that the city has no bond rating and no debt outside of the Water Quality Control Plant. Councilmember Addiego inquired if the CFD was limited to transportation issues. City Manager Futrell stated that the proposed CFD would address traffic in the area and explore the possibility of a fire station in that location which would require a 2/3 vote of approximately 527 landowners. Mayor Matsumoto expressed her concern with bonds and inquired on the projected debts. City Manager Futrell stated that staff would review anticipated Measure W revenue and expenses to determine the amount of debt the city could incur. Mayor Matsumoto stated her support of P3 partnerships (Public -Private Partnerships) to help fund city projects. Assistant City Manager Lee stated that P3 partnerships explored for the community civic campus project did not match well with the city's basic principle and project goals. She noted that an investor will always seek return on investments and the city is not poised to enter private/public partnerships at this time. Priority #5: Economic Vitality -- The power that runs the financial strength in every city, forming the foundation for sustainable livable and viable communities. City Manager Futrell discussed the continued progress of the new General Plan, progress in the Downtown Station Area Plan including the Grand Avenue sidewalks and plazas design from Airport Boulevard to Linden Avenue, continued focus on biotechnology retention, recruitment and industry support, a plan to attract mid-level industries such as film, food or tech manufacturing. A business retention program and continued work on current and proposed private developments in South San Francisco, both residential and commercial. Vice Mayor Garbarino expressed his support in creating a weekend pedestrian zone from Linden Avenue to Maple Avenue and suggested that staff consider implementing a trial test. City Manager Futrell indicated that he will have staff assess the feasibility and would report to Council. Mayor Matsumoto expressed her support in relocating the Farmers' Market to the downtown area SPECIAL CITY COUNCIL MEETING JANUARY 5, 2019 MINUTES PAGE 4 Councilmember Addiego stated that a Downtown Improvement District would help address the problem of congestion and create a more robust economic downtown. Councilmember Nagales suggested including a grocery store downtown to increase vitality and pedestrian participation. He requested that staff incorporate a grocery store in the future development of the downtown. Economic and Community Development Director Greenwood stated that staff has attempted to attract big chain retail stores but faced issues with parking requirements. He will continue to explore the possibility of bringing grocery stores downtown and will apprise Council. Mayor Matsumoto stated that grocery store requirements are strict and without a density report of the downtown area, it will be difficult to attract big chain grocery stores. She stated that she would be working with staff to identify possible locations to bring a diverse selection of food truck vendors. She inquired about the possible use and development of the downtown breezeway area. City Manager Futrell stated that the breezeway comes with requirements set by the Oversight Board and future use will depend on Council's vision of the site. Priority #6: Community Connections -- Strong cities anchored by strong volunteer organizations, such as IPP, HOAs, and CERT; vibrant community events such as Concert in the Park, Memorial Day observance, and National Night Out; and city events such as blood drives, food and toy drive, cookie packaging and service on boards and commissions tied together through strong city communications. City Manager Futrell provided an overview of the city's efforts to support active neighborhoods such as National Night Out and programs such as the Youth Advisory Commission, the County's outreach plan for Census 2020, and the North County Mayors Coalition. He stated that Communications Director Arroyo would be sending "Welcome Home" packets for new homeowners and residents. He proposed a citywide volunteer luncheon to appreciate all volunteers that contribution to the city. Vice Mayor Garbarino requested that staff expand outreach efforts to include new businesses and include a list of services offered by the City. Mayor Matsumoto requested that packets include information about the city's Board and Commissions, city events and services the City provides. She also requested an update to the city's website with a master calendar of citywide events. Councilmember Addiego stated that in the past the South San Francisco Chamber of Commerce distributed welcome packets to residents and suggested that the packets include promotional items, for homeowners and businesses. City Manager Futrell stated that Communications Director Arroyo would revamp the packet and present at a future meeting. Vice Mayor Garbarino stated that he will be meeting with departments more often this year and will cover events during the Mayor's absence. He requested that the City Attorney explore additional measures to address youth smoking. SPECIAL CITY COUNCIL MEETING JANUARY 5, 2019 MINUTES PAGE 5 Councilmember Nagales stated that he would work to address e -cigarette use among high school students in partnership with the Youth Advisory Committee. He will propose an equitable lottery system for families wishing to enroll their child in the city's before and after school program, eliminating parents waiting in line overnight. He will also pursue implementation of free Wi-Fi in the old town and Westborough neighborhoods to address the digital divide that currently exists in the City. Councilmember Nicolas stated her support to re-establish or establish homeowner's association and the revitalization of the downtown area. Councilmember Addiego stated his support of newly elected Councilmembers Nagales and Nicolas proposed goals and vision for the city. Mayor Matsumoto encouraged residents seeking an opportunity to get involved with the city to apply for Board and Commission seats. She requested that staff provide Council with monthly reports highlighting employee promotions and hires. She stated priority projects for this year as #1) General Plan Update; #2) Recession Planning; #3) Inclusionary Housing; and #4) Traffic issues through regional efforts. She reported a $20k donation to the City and noted that $3k given to the Police Department for the "Every 15 Minutes" program and $17k to the Parks and Recreation Department. She announced an upcoming project with SSFUSD Superintendent Moore called "Adopt a Class" to help low-income families. She requested that City Manager Futrell review minimum wage for city employees and the creation of an Internet Safe Zone to meet and exchange goods sold online. Recess: 10:48 a.m. Meeting resumed: 11:08 a.m. b) Discussion of improvements to interdepartmental and public communication Vice Mayor Garbarino stated his concern with the accuracy of documents submitted to Council. He requested that staff communicate to ensure information provided to Council is accurate. He noted that the "Santa Comes to Town" event published with different times. He suggested that staff review the Council calendar and plan accordingly. He emphasized the importance of clear communication. City Manager Futrell stated that department heads will meet to discuss ways to address the communication and develop a master plan of events. Mayor Matsumoto suggested that staff work closely with the City Manager's Office to coordinate Council's availability. d) Discussion of public input into traffic planning and duties of the Parking Place Commission Vice Mayor Garbarino suggested amending the Parking Place Commission duties to include traffic safety similar to the City of San Bruno's Traffic, Safety and Parking Committee (TSPC). Members of the Parking Place Commission will continue to serve in an advisory capacity with recommendations to Council. City Manager Futrell stated that staff would schedule a study session to discuss further. SPECIAL CITY COUNCIL MEETING JANUARY 5, 2019 MINUTES PAGE 6 Public Comments - comments are limited to items on the Special Meeting Agenda. Former Mayor Pedro Gonzalez addressed the Council and read into the record correspondence from Parking Place Commissioner Hermes Monzon who requested that the commission be included in the discussion of parking projects and that meetings be held regularly. Mayor Matsumoto indicated that she will be attending Board and Commission meetings and will prioritize meeting with members of the Parking Place Commission. a) Discussion of challenges and opportunities for affordable housing Economic and Community Development Director Greenwood provided an overview of opportunities for affordable housing. He indicated that affordable housing is a regional issue and the City of South San Francisco has long supported affordable housing by creating 1,106 units (1989- 2018), becoming the first pilot city to use County Database (DAHLIA) online housing portal and the creation of a new inclusionary housing ordinance. He presented the city's challenges such as development costs, lack of funding, funding restrictions & requirements. Director Greenwood indicated that community concerns about multi -family units include concerns about the impact of traffic and parking in neighborhoods. He stated that staff would continue to explore additional policy options to consider additional opportunities to create affordable market rate housing. Mayor Matsumoto stated that Council considered Miller Avenue and Maple Avenue sites as possible workforce housing units for teachers and employees however; survey results indicated that the need was not sufficient to move forward. Council explored other alternatives that were not feasible. Public Comments - comments are limited to items on the Special Meeting Agenda. Former Mayor Gonzalez addressed Council to speak about the District's desire to create rental units and expressed his concern with rental terms the implications that arise when units are vacant. He suggested that the District create a special board or committee to oversee funds and maintenance of the units. He stated his concern with the possible impact on city services such as police and fire. Mayor Matsumoto stated that the City has attempted to discuss surplus housing with the District suggesting the use of Foxridge site as retail/housing units and have been unsuccessful in reaching an agreement. She stated her support of teacher and employee housing. City Manager Futrell indicated that the school district will have a study session to discuss workforce housing and they will be reviewing the feasibility of the Foxridge site. He encourages the community to attend and express their concerns. Councilmember Nagales stated that the District surveyed staff to gauge their interest in housing. Councilmember Addiego expressed his concern with developments in the city's relatively small parcels, which would result in minimal housing, no interest in pursuing this option at this time. Council directed staff to review possible affordable housing sites such as Cypress Park. City Manager Futrell stated that staff would review the site and present its findings at an upcoming study session. SPECIAL CITY COUNCIL MEETING JANUARY 5, 2019 MINUTES PAGE 7 c) Expansion of current outreach efforts to local businesses Vice Mayor Garbarino reiterated his request to expand current outreach efforts. e) Proposal for a new countywide water agency City Manager Futrell presented the report regarding proposed countywide Flood and Sea Level Rise Resiliency Agency at the request of Councilmember Addiego. The C/CAG Countywide Water Coordination Committee earlier this year directed the formation of a Staff Advisory Team (SAT) to develop a draft proposal for a new entity or agency that can compete for Federal, State, and other funding sources and better manage flooding, storm water, and sea level rise at a countywide level. The SAT is supported by Environmental Science Associates (ESA) under contract to the County Department of Public Works, as well as an Executive Team of key SAT members to help keep the process moving. Councilmember Addiego serves on the C/CAG Countywide Water Coordination Committee and City Manager Mike Futrell served on the SAT. The overall approach for the New Agency proposal is to modify the existing 1959 County Flood Control District Act. Revisions would include changing the governance from the Board of Supervisors to a seven -member board consisting of five city and two county elected officials (four city seats by geography, one at large, one county supervisor representing the coast and one at large), enhanced authorities related to sea level rise and coastal erosion, updated funding/financing authorities to reflect current state regulations/constitutional restrictions, and changing the name to the Flood and Sea Level Rise Resiliency Agency. The proposal includes three years of funding contributions from the County and the 20 cities and towns totaling $1.5 million annually, split evenly between the County ($750k) and the cities/towns ($750k). City/town contributions proposed to fall into three population -based tiers, with the seven cities/towns with populations under 20,000 paying $15,000 per year, cities with population between 20,000 and 60,000 paying $40,000 per year, and cities with a population over 60,000 paying $55,000 per year, for a cumulative city/town contribution of $750k. Of the County's contribution, $400k would be used to continue its current Flood Resilience Program that is working with seven cities under three Memoranda of Understanding to address multi- jurisdictional flooding problems in three different watersheds. One of the three Memoranda of Understandings is with South San Francisco and concerns the risk of flooding from the Navigable Slough. The remaining $1.1 million would go toward developing a Flood and Shoreline Resiliency Implementation and Funding Plan and a process to establish a long-term, sustainable revenue stream, such as an Enhanced Infrastructure Financing District, special parcel tax, or other means. The proposal anticipates the need for progress updates and milestones within the three-year timeframe to demonstrate value and progress toward success for the new agency. A final proposal was scheduled to be presented to the C/CAG Countywide Water Coordination Committee on December 20, 2018. The proposal would then be presented to the full C/CAG Board at its January 10, 2019, meeting; and to the County Board of Supervisors at its January 29, 2019 meeting. Assuming endorsement by both agencies, the proposal would then go on a "road show" to all 20 cities and towns for their consideration. Actual formation of the New Agency will require passage of state legislation modifying the duties and governance of the existing County Flood SPECIAL CITY COUNCIL MEETING JANUARY 5, 2019 MINUTES PAGE 8 Control District, a process that could happen as early as July 1, 2019. Cities are not required to join the New Agency, as participation is voluntary. Those cities not joining, however, would not gain the benefits offered by the New Agency. Funding for the New Agency is only proposed for the first three years, during which time the New Agency will form, then develop a project prioritization list and then pursue permanent funding. Proposal of a new countywide tax is likely, seeking funding for operations, project construction and ongoing maintenance of projects. Projects involving South San Francisco would likely revolve around sea level rise, although other water related projects are possible. This new agency would not affect the basic mission and funding of the Colma Creek Commission, currently governed by the County Board of Supervisors with input from the Colma Creek Advisory Commission. The New Agency would replace the County Board of Supervisors as the governing authority, but funding from the Colma Creek Commission would remain solely dedicated to improving Colma Creek. The funding for the Colma Creek Commission is from a voter approved property tax in South San Francisco, San Bruno and Daly City, and cannot be redirected without voter approval. Councilmember Addiego stated his support for the formation of the new agency and requested this presentation to apprise Council. Mayor Matsumoto expressed her concern with funding for the new agency and inquired about the Harbor District's participation in the formation of the new agency. City Manager Futrell stated that the California Coastal Commission has not reviewed the proposal. The County is working with staff to determine improvements to the Navigable Slough near SFO and San Bruno. Recess: 12:13 p.m. Meeting resumed: 12:43 p.m. g) 2019 Calendar of Events review City Manager presented the report of proposed citywide events and highlighted the robust programs offered by the City. Council reviewed the dates and requested corrections to the dates proposed including the Improving Public Places event. City Manager Futrell will have staff make the noted corrections. CLOSED SESSION 2. Closed Session: Conference with Legal Counsel - Anticipated Litigation (Pursuant to Government Code Section 54956.9) Significant Exposure to Litigation: One Case Time entered Closed Session: 1:06 p.m. Meeting resumed: 2:15 p.m. Report out of Closed Session by Mayor Matsumoto: Direction given. No reportable action. SPECIAL CITY COUNCIL MEETING JANUARY 5, 2019 MINUTES PAGE 9 ADJOURNMENT Being no further business, Mayor Matsumoto adjourned the meeting at 2:16 p.m. Respectfully submitted by: 14x, a*,,/- Rosa Govea Acosta, CMC, CPMC City Clerk SPECIAL CITY COUNCIL MEETING MINUTES Approved by: Kar "moto� Mayor JANUARY 5, 2019 PAGE 10