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HomeMy WebLinkAbout04.16.19 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION Tuesday, April 16, 2019 I. CALL TO ORDER: 7:00 pm A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, April 16, 2019, at the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. II. ROLL CALL: Present: Commissioners Battaglia, Camacho, DeNardi, Firpo, Holt, Lock, and Uy Absent: None Staff: Sharon Ranals, Director of Parks and Recreation Greg Mediati, Parks Manager Angela Duldulao, Recreation Manager Danielle Sanderson, Business Manager Jacob Gilchrist, Landscape Architect Marie Patea, Administrative Assistant III. PLEDGE OF ALLEGIANCE After the pledge, Chair Battaglia welcomed the new Commissioners, Steven Firpo, and Ruth DeNardi. IV. AGENDA REVIEW: No changes. V. APPROVAL OF MINUTES OF THE FEBRUARY 19, 2019, MEETING: No changes and approved by motion as written. Motion: Uy /Second: Lock. VI. CITIZEN PARTICIPATION: Chair Battaglia invited Mayor Matsumoto to the podium with a speaker card. Mayor Matsumoto said that Parks and Recreation is a great Commission and welcomed the new Commissioners. She said that the work that Parks and Recreation does takes money and City Council is trying to help. Mayor Matsumoto said that she sees the Commissioners at many City functions and appreciates their support. Commissioner Camacho thanked Mayor Matsumoto for the kind words and for joining Parks and Recreation in Sacramento to receive the Friends of Liberty Park achievement award from the California Association of Commissioners and Board Members. VII. OLD BUSINESS: None VIII. NEW BUSINESS: Parks and Recreation Commission Minutes of the Meeting of April 16, 2019 Page 2 A. Gardiner Park Workshop Update Jake Gilchrist, Landscape Architect, presented schematics of the new park design. He noted that the basketball court will be an amenity thanks to the support of the Commission and community workshop. He noted that the online survey results favored a larger playground but overall the basketball court was preferred. In May, Architect Gilchrist will present additional park details as it is constantly evolving. He is working on a gateway entrance, and back wall mural that will incorporate bright colors as requested by the community. He emphasized that the park will be fully ADA compliant with varied basketball hoop heights. Manager Mediati said that this will be the first park with lower basketball hoops but if the value is good, the lower hoops could be added to additional parks. Commissioner Firpo said that he is impressed that so many elements could be incorporated into such a small space. Wheelchair accessibility all the way to the slide is great. Commissioner DeNardi questioned the park color choices. Architect Gilchrist said that the choice is based primarily on community feedback. Commissioner Camacho inquired about rock wall pegs incorporated in the surfacing and Architect Gilchrist said yes. Chair Battaglia asked about incorporating pickle ball. Architect Gilchrist explained that he will confirm if the space is adequate. He added that pickle ball can not be played full time, and he would need to determine if there is room for equipment storage, plus the noise component that may impact the neighbors. Commissioner Uy said that some neighborhoods play pickle ball 10 a.m. to noon daily. Commissioner Camacho said that in Sacramento, she saw park lockers that hold equipment that can be used in the park and users can access items with a credit card. Commissioner Lock said that the schematics look great. He questioned the park grade and slope. Architect Gilchrist said that it is 4.5’ grade from the basketball court to the street and below 5% on the slope so it does not need railing and the slide is less than 30% grade. He noted that the entire slope will be rubberized surfacing. Director Ranals said that security lighting and timing will be discussed. Architect Gilchrist confirmed that shielded lights will be used. He also said that security cameras could be incorporated since an electrical meter needs to be installed. Parks and Recreation Commission Minutes of the Meeting of April 16, 2019 Page 3 Commissioner Lock questioned the pour in place surfacing strength in parks. Architect Gilchrist said that multiple patterns in the surfacing redu ces that strength. Manager Mediati said that City staff is trained in making repairs and flex micro seal applied to the surfacing protects the surfacing but it is expensive. Orange Park cost about $9000 to apply the micro seal. Commissioner Uy questioned the timing of the grant funds. Architect Gilchrist said that all of the money must be spent by the end of June and he is placing equipment orders now. He can also include his time spent on the project and the grant closes in September. Director Ranals noted that the capital improvement budget will be supplemented through funds from CDBG. In closing, Architect Gilchrist said that he is striving to make the park feel special by incorporating pavers in the sidewalk that match the upper area. He will present more details at the May meeting. He thanked the Commissioners for their input and support. B. Budget Update/Proposed Fee Increases 2019/20 Director Ranals walked through the budget and noted that staff submitted many requests to the City Manager and he approved what items could be submitted to the budget subcommittee for consideration. The budget subcommittee will meet on May 1 and expanding the existing After School Recreation Program (ASRP) is being considered. Buri Buri School ASRP expansion was approved and staff is in the process of finding qualified staff. Ponderosa ASRP expansion was discussed during the meeting with the City Manager and staff is working with the school district to determine what space we could utilize-either another portable or the multi-use room. Commissioner Firpo questioned the shortfall gap. Director Ranals stated that ASRP is a cost recovery model at about 85/90% and the general fund provides subsidy for quality of life. Commissioner Camacho thanked Director Ranals for her work on trying to expand ASRP. She questioned the square footage and Commissioner Lock asked if SSFUSD could provide more space could Parks and Recreation accommodate the wait list of 80? Director Ranals said it is 12:1 ratio and we are adding 1 FTE, Coordinator. Manager Mediati spoke about the Arborist Technician position. This person will help Josh Richadson, Parks Supervisor, with the tree crew, doing tree assessments, training staff, and creating a tree-pruning grid. Commissioner Camacho questioned Parks and Recreation Commission Minutes of the Meeting of April 16, 2019 Page 4 the duties of a Parks Maintenance Worker and if without one, will it impact services. Manager Mediati stated that we have been maintaining service levels though understaffed. Director Ranals said that we cannot add additional full time employees and have to give up vacant positions in a swap. Director Ranals said that the increase in the Activity Guide Cost will allow more copies to be printed for waiting rooms and doctor’s offices. Director Ranals noted that the Family Fun Zone was not approved for funding this year for Concert in the Park. Commissioner Camacho asked if a sponsor could fund the fun zone? Director Ranals said yes, it is possible and noted that the City is trying to save as much money as possible to help with the Community Civic Campus shortfall. Manager Duldulao said Concert in the Park two years ago had two stages, two bands, a rockwall, jumper, and inflatable slide with over $15,000 raised in donations. Commissioner Lock thanked staff for adding Sunday classes. Discussion about the activity guide cost and migrating to electronic copies only. Director Ranals noted the importance of being fair and equitable to every household. Commissioner Lock said to consider adding a shortcut to the activity guide on the City’s website. Chair Battaglia said that she likes having a hard copy of the activity guide. Director Ranals said that staff were instructed to increase costs by 3.5% because of the consumer price index increase. Manager Sanderson reviewed the proposed fee increases. Director Ranals referenced the full-fee study last year. Director Ranals spoke about the credit card fees and credit card charges over $1,000 will be charged a processing fee. Much discussion occurred on fee increases especially for classes. Commissioner Lock stated that a large segment of our community have not seen pay increases and yet we are asking for an increase in fees. He stated that he understands that cost recovery is important but it is harmful and hurtful to burden families with increased fees. Director Ranals said that we are sensitive about fees and compare them to other cities. South City is lower than most other cities. Commissioner Camacho agreed that South City is lower in some areas but higher in rentals. Director Ranals noted that staff provides full service in rentals. After discussion about rental rates, the 3.5% directive, and budget shortfall a roll call vote to approve the proposed fee increases for 2019/20 Motion: Holt /second Parks and Recreation Commission Minutes of the Meeting of April 16, 2019 Page 5 DeNardi; Yea (4), Nay (3) Lock, N; DeNardi, Y; Uy N; Firpo, Y; Camacho, N; Holt, Y; Battaglia, Y. Director Ranals said that it is goal to increase fees every other year and she thanked the Commission for their support and direction. C. Cultural Activities Grant Program/Appointment of Subcommittee Manager Sanderson discussed the program noting that the funds were proposed by the City Manager’s office and approved by City Council. The terms of the program were reviewed and applications will be accepted between April 22 and May 31, 2019. She asked for subcommittee representatives to review applications. Commissioner Holt, Uy agreed to be on the subcommittee and Commissioner Camacho will be an alternate. Director Ranals noted that once we have more experience with this program we can always adjust the application and process. D. Cancellation of Summer Commission Meeting Commissioner Camacho made a motion to cancel the July 16, 2019 meeting, Chair Battaglia seconded the motion and after a roll call vote, it was unanimously approved. IX. Beautification Committee Margie Casagrande is the April representative and spoke about Arbor Day on April 20, at Paradise Valley Pocket Park. She thanked Rich Busalacci who was also in attendance for walking neighborhoods and securing watering agreements for the Circle 3.0 program. She showed the Commission the Certificate of Appreciation that was mailed to each resident who will be watering trees and the tree tag that will be on each tree with the tree species, who is watering it and who planted it. She mentioned the Beautification Awards, and Coastal Cleanup on September 21. Director Ranals thanked Margie for the update and noted that in the future she will request to move the Beautification update higher on the agenda. X. Friends of Parks and Recreation Friends President Marie Patea provided the following updates: Kelli Jo Cullinan is the new staff liaison and thanked Manager Mediati for all of his work with Friends. Sean Garrone has been added as a new Friends Board Member and Ruth DeNardi resigned from Friends because of the Brown Act and being a new Parks and Recreation Commissioner. The Community Civic Campus fund is now $5,170. Friends Thanking Parks and Recreation Commission Minutes of the Meeting of April 16, 2019 Page 6 Friends event was a great success and helped increase membership. Friends membership goal is 100 members in 2019. Café Bon Apetit fundraiser has been postponed and Friends will revisit next year. Vice Chair Holt is leading volunteer hour tracking. Paint Night raised about $1,200 and Egg Hunt raised about $300. Next Thursday, April 25 is the Higher Education Scholarship luncheon and President Patea had the honor of reading and rating 53 applications. Next Friends meeting will be May 2. X1. Items from Commission All Commissioners thanked Mayor Matsumoto for attending the California Association of Commissioners and Board Members (CAPRCBM) event in Sacramento and her support. All Commissioners welcomed new Commissioners and thanked Assistant Patea for driving the VIPS to Sacramento. Holt – Congratulated Commissioner Lock for being the VP for (CAPRCBM) and is looking forward to more trainings. Requested a new Commission roster. He attended the Youth Art Show, City Council meeting when Sean Garrone received his proclamation, St . Patty Day luncheon, St. Patty Day dinner, Egg Hunt and thanked Kristy for her help, Senior Health Fair, Paint Night and noted possibly another one in September or October, CPRS District IV awards dinner, CPRS conference in Sacramento and noted great classes and met a lot of nice people and Commissioners, CAPRCBM awards dinner and noted that the key note speaker was great. He thanked previous Commissioners for their support; Nagales and Flores for champion Movie Night and Velez for the Tree Ordinance. Lock- Shout out to SSF that CAPRBCM was impressed that SSF makes things happen! Other cities commented that they wish that their city could come together to make improvements. The CAPRBCM dinner actually broke even by changing the venue, and streamlining the event. He is hoping to work across community lines and collaborate with Daly City, San Bruno, Brisbane, and Colma to better serve the needs of the community. DeNardi- Thanked all for the warm welcome. She attended: City Council meetings honoring Pat Fitzpatrick and Sean Garrone, Youth Art Show noting that the entertainment was fantastic, Rotary Sock Hop, and is looking forward to the Conference Center’s 25th anniversary celebration. Camacho- requested that she likes the detailed minutes with staff discretion noting that it is ok to not include everything. She will type up her notes from the CPRS conference and noted the youth sports league seminar and free certification process with a survey. Director Ranals said that we could include a survey with the co-sponsorship application with a maintenance component with rules. Commissioner Camacho mentioned Ariel with Parks and Recreation Commission Minutes of the Meeting of April 16, 2019 Page 7 San Bruno Mountain Watch recently winning an award and he hosts field trips. She noted that Ercie did a great job with the Youth Art Show and solidifying the partnership with SSFUSD. She mentioned that the Egg Hunt was fun and requests that staff consider a pathway for Commissioners for safety. Director Ranals asked the Commission if they prefer three hunting areas versus one and the Commissioners who responded prefer the three hunting areas for control, and safety. Commissioner Camacho said that staff should have rules in multiple languages posted, primarily Spanish and Chinese. She also requested the Living and Learning Well in a Digital World be circulated with SSFUSD. Uy- Childcare art show was enjoyable. Monte Verde garden is wonderful and his son loves to check on the plants. Firpo- Attending the following: Youth Art Show, Paint Night, Sock Hop, Urban Forest Master Plan workshop (UFMP), City Council meetings, and will miss the Egg Hunt because he is renewing his CPR certification. Battaglia- CPRS conference was more interesting than in the past. Many of the classes that were showcased, we are already offering them. A $500 anonymous matching fund grant was discussed for a fundraising opportunity. XI. Items from Staff Director Ranals mentioned working with School District staff on ballfield maintenance and costs. Manager Duldulao spoke about Streets Alive/Parks Alive on May 4 and that it will include a story walk, which encourages participants to walk through the park to read a book. Paws in the Park- Dog Show with the categories of: best trick, fastest kisser, look alike, and costume parade. Manager Duldulao also said that Humane Society will have a resource table. A. May Calendar of Events - enclosed B. Administrative Update - enclosed XII. ADJOURNMENT 9:44 p.m. by Chair Battaglia Respectfully submitted by Marie Patea, Administrative Assistant II