HomeMy WebLinkAbout09.17.2019 P&R Commission Packet
Agenda
CITY OF SOUTH SAN FRANCISCO
REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION
Tuesday, September 17, 2019
7:00 p.m.
Welcome to the Regular Meeting of the Parks and Recreation Commission. The regular meetings are held
on the third Tuesday of each month at 7:00 p.m., in the Council Chambers at the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. If this is your first time, the following is a
general outline of our procedures. In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular
meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda.
Public Comment: For those wishing to address the Commission on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Chamber and submit it to the Director of Parks and Recreation. Please be sure to indicate the Agenda item number you wish to address or the topic
of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more
comprehensive action or report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation.
If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session.
BETTY BATTAGLIA CHAIRPERSON
RICHARD HOLT KRISTY CAMACHO VICE CHAIR COMMISSIONER
RUTH DeNARDI STEPHEN FIRPO COMMISSIONER COMMISSIONER WILLIAM LOCK ROBERT UY COMMISSIONER COMMISSIONER
SHARON RANALS
ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION
Agenda
CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MEETING Municipal Services Building Community Room 33 Arroyo Drive
Tuesday, September 17, 2019
7:00 p.m.
A G E N D A I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Agenda Review
V. Approval of Minutes of the August 20, 2019, Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. Beautification Committee VIII. Old Business IX. New Business
A. Community Civic Campus Update B. Halloween Extravaganza C. Cancellation of November and December meetings X. Friends of Parks and Recreation
XI. Items from Commission
XII. Items from Staff A. Concert in the Park Update B. October Calendar of Events C. Administrative Update
XIII. Adjournment
Next Meeting: October 15, 2019
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION
MINUTES FROM TUESDAY, AUGUST 20, 2019
I. CALL TO ORDER: 7:01 pm
A regular meeting of the Parks and Recreation Commission of the City of South San
Francisco was held on Tuesday, August 20, 2019, at the Municipal Services Building, 33
Arroyo Drive, South San Francisco, California.
II. ROLL CALL: Present: Commissioners Battaglia, Camacho, DeNardi, Firpo, Holt, Lock, and Uy
Absent: Staff: Sharon Ranals, Parks and Recreation Director
Angela Duldulao, Recreation Manager
Marie Patea, Administrative Assistant III. PLEDGE OF ALLEGIANCE: Complete
IV. AGENDA REVIEW: No changes.
V. APPROVAL OF MINUTES OF THE JUNE 18, 2019, MEETING: No changes and approved by motion as written. Motion: Lock /Second: Holt. VI. CITIZEN PARTICIPATION: Ainsley Rosenthal, recipient of the Friends of Parks and
Recreation scholarship program that was hosted by the SSF Chamber of Commerce. Ainsley thanked the Commission and Friends for their support. As a resident of South San Francisco, graduate of El Camino High School, participant of Parks and Recreation programs; including childcare, while attending Ponderosa Elementary School, and an employee of the City, Ainsley is grateful to Parks and Recreation for the many
opportunities. Ainsley will be attending UC Santa Barbara in September.
Andrea Graham spoke about the need for an all-inclusive play structures. She is a resident of the Winston Manor area and has a son, named MJ, who has global brain damage which impacts his torso control. MJ loves parks, outdoors, and fresh air.
Commissioner Camacho thanked Ms. Graham for speaking to the Commission. She asked for this topic to be agendized at a future meeting. VII. PRESENTATIONS: A. Parks and Recreation Appreciation Award
ACM/Director Ranals introduced Melinda McMonigle, intern in charge of Recreation, Marketing and Public Outreach. Melinda executed the July is Parks and Recreation month outreach. Melinda then honored the following residents and program users with a bag of Parks and Recreation swag and thanked them for
supporting Parks and Recreation: Jo & Bill Zemke, Ava Marie Romero, Dave &
Parks and Recreation Commission
Minutes of the Meeting of August 20, 2019 Page 2 Margie Casagrande, Rich and Sally Busalacchi, Mary Giusti, and Vanessa Campos.
Gifts were handed out and photos were taken.
Chair Battaglia thanked Melinda for her efforts. B. Rentals/Sports Program Presentation
Mike Mulkerrins, Rentals and Sports Supervisor, reported on the rental and sports
program. He thanked Bill Stridbeck, Sports Coordinator, and Austin Navarro, Rentals Coordinator for their great work. He thanked Susan Filereto, Administrative Assistant, for her help with picnic rentals. He reported on the permit process and thanked parks staff for their help with field maintenance.
Commissioner Firpo thanked Mike for the good work. Commission Uy questioned the field closures, and Supervisor Mulkerrins explained the closures to allow the fields to rest properly.
Commissioner Camacho questioned Westborough Middle School field status. ACM/Director Ranals reminded the Commission that the school district owns the soccer field.
Commissioner Lock asked which school fields are available for co-sponsored
groups. Supervisor Mulkerrins reported that Callero and Alta Loma are available. Commissioner Lock mentioned that Parkway Middle School’s gate is locked to the field. ACM/Director Ranals said that the field is for school use only. She
mentioned that Buri Buri School field construction will be starting soon. The City
will maintain the field and exchange for use. Bill Stridbeck, Sports Coordinator, spoke about the basketball program for elementary school students and the middle school sports program. He spoke about
the middle school dances and that the Police Department provides security. He
advised the Commission about the adult sports program and Junior Giants. He reminded the Commission that Ainsley Rosenthal was a recipient of the Willie Mack award about 6-years ago, offered through the Junior Giants program.
Commissioner Camacho said that she has a real appreciation for the great service
the staff provides and working with leagues, and the wide range of club teams, and price points.
VIII. BEAUTIFICATION COMMITTEE: Margie Casagrande advised the Commission that
the Beautification Awards have been selected by the Committee in the categories of residential, multi-unit, and commercial. The recipients will receive plaques at an upcoming City Council meeting and all nominees will receive a letter of appreciation. She invited the Commission to attend Coastal Cleanup on September 21, at the end of
Haskins Way from 9:00 a.m. to 12:00 p.m.
Parks and Recreation Commission
Minutes of the Meeting of August 20, 2019 Page 3 IX. OLD BUSINESS: None
X. NEW BUSINESS:
A. 2019-20 Annual Co-Sponsorship Renewals – Mother’s Club
ACM/Director Ranals stated that the Mother’s Club President could not attend
tonight but the group met the criteria. Commissioner Lock made a motion to
approve the renewal, with a second by Commissioner Uy. After a roll call vote,
Commissioner Camacho abstained, Mother’s Club was approved.
B. Parks and Recreation Month Social Media Engagement Report
Manager Duldulao introduced Melinda McMonigle. Melinda presented the
Department objectives for July is Parks and Recreation Month and outreach. The
two goals were to celebrate programs, and to acknowledge community members
that use them.
She shared statistics from Facebook, Twitter, and Instagram users and explained
“following.”
The Commissioners thanked Melinda for her great work. Commissioner Camacho
noted that the Library has one person dedicated to social media.
XI. FRIENDS OF PARKS AND RECREATION: Assistant Patea reported briefly on
upcoming Paint and Wine Night on September 6, and that Movie Night raised about $300.
XII. ITEMS FROM COMMISSION: Vice Chair Holt attended the Senior Picnic, Rotary
Luncheon, Boards and Commissions recognition event, City Council meeting, and Movie
Night. He thanked staff for their great work.
Commissioner Lock questioned the missing trees at the California Golf Course.
ACM/Director Ranals reported that it is unincorporated and that Greg did a great job
calling the county but it is out of our control.
Commissioner DeNardi attended the Rotary luncheon, Zip Trip, Movie Nights, Coyote
Point Kite Event, and noted that it may be fun to fly kites during Streets Alive/Parks
Alive. She also suggested hosting Movie Night in September when it gets darker earlier.
Commissioner Firpo attended the IPP planting event, Zip Trip, Friends meeting, Movie
Night, Senior Picnic, and Boards and Commissions Recognition event. He noted that the
Irish Town Green renovation project is progressing well.
Parks and Recreation Commission
Minutes of the Meeting of August 20, 2019 Page 4 Commissioner Uy said that the aquatics program is great and that the cleaning time is
better. He said that summer camp is excellent and the Santa Cruz and Giants game field
trips were the highlights for his kids. He appreciates the reminders from childcare staff.
He rented space at Orange Park and the process was smooth.
Commissioner Camacho congratulated Director of Capital Projects Gilchrist on his new
baby boy and promotion. She congratulated Manager Mediati on his promotion to Acting
Deputy Director of Parks and Recreation. She acknowledged School Board Trustee Mina
Richardson was in attendance. Commissioner Camacho asked if any commissioners could
attend the General Plan meetings in their neighborhoods. She mentioned that the co-
sponsorship process was cumbersome this year and would like to discuss the process.
Manager Duldulao thanked Commissioner for the feedback and the possibility of good
standing groups’ renewal process being simplified.
Chair Battaglia thanked Manager Duldulao for encouraging her to attend boot camp. She
thanked staff for the Parks and Recreation month work and proclamation. She reported
that she is the Senior Challenge Winner through the Magnolia Senior Center and won a Fit
Bit. She attended the Rotary luncheon, and Movie Night. She asked about attendance at
Movie Night and Manager Duldulao said about 400 people attended the event.
XIII. ITEMS FROM STAFF:
A. The September Calendar of Events was reviewed.
B. The Administrative Update was reviewed.
Discussion about Concert in the Park occurred. Shihadeh family would like to
sponsor or donate for Concert in the Park. Food options were discussed with the
need for real food such as sandwiches. Healthy food options in the kids’ area was
also requested. Friends of Parks and Recreation will be selling beer, wine and
water. Armstrong Brewing is planning to sell beer as well. The Family Fun Zone
was discussed with the opportunity for sponsors. More shade was also requested.
Manager Duldulao thanked the Commissioners for their feedback.
Name the Mower Contest entries were reviewed and voted on by the
Commission. The voting narrowed the list to three and the Commission requested
that Parks division staff make the final decision. After the meeting they chose,
The Lawn Ranger.
XIV. ADJOURNMENT:
9:04 p.m. by Chair Battaglia
Respectfully submitted by Marie Patea, Administrative Assistant II
PARKS AND RECREATION COMMISSION –SEPTEMBER 17,2019
SOUTH SANFRANCISCO
MAIN CAMPUS | PROJECT UPDATE
AGENDA
Main Campus
1.Project Summary
2.Building Design
•Exterior Skin
•Council Chamber Skin
3.Building Layout
4.Sustainability Strategy
Community Meetings Update
MAIN CAMPUS
PROJECT SUMMARY
3 smithgroup.com Community Civic Campus Project Update
PHASE I
START: Q1 2020
FINISH:Q3 2021
PHASE III
START:TBD
PHASE II
COMMUNITY CIVIC CAMPUS | COMPONENT MAP & CONSTRUCTION SCHEDULE
PHASE II
START: Q4 2020
FINISH:Q4 2022
Community Civic Campus Project Update5smithgroup.com
Cost:
Building Size:
$120million
80,000 sq ft
Library andParks &Rec :75,000 sqft (existing 57,120 SF)
CouncilChambers:5,000 sqft (existing 3,700SF)
Parking:220 Spaces (existing 200spaces)
Number of Stories:3 levels
Program Elements:
o Library
o Parks &Recreation
o CommunityTheater /CouncilChambers
o Park
o Parking
MAIN CAMPUS | PROJECT SUMMARY
MAIN CAMPUS
BUILDING DESIGN
BUILDING DESIGN | EXTERIOR SKIN
7 smithgroup.com Community Civic Campus Project Update
SCHEMATIC DESIGN
BUILDING DESIGN | EXTERIOR SKIN
8 smithgroup.com Community Civic Campus Project Update
PERFORMANCE DRIVEN DESIGN –SOUTH FACADE
BUILDING DESIGN | EXTERIOR SKIN
9 smithgroup.com Community Civic Campus Project Update
PERFORMANCE DRIVEN DESIGN –NORTH FACADE
BUILDING DESIGN | EXTERIOR SKIN
1
0
smithgroup.com Community Civic Campus Project Update
RATIONALIZED PANEL TYPES
BUILDING DESIGN | EXTERIOR SKIN
11 smithgroup.com Community Civic Campus Project Update
RATIONALIZED PANEL TYPES
BUILDING DESIGN | EXTERIOR SKIN
12 smithgroup.com Community Civic Campus Project Update
PROGRAM INFLUENCE DIAGRAM –SOLID VS VISION GLASS
BUILDING DESIGN | EXTERIOR SKIN
13 smithgroup.com Community Civic Campus Project Update
EXTERIOR ELEVATIONS
BUILDING DESIGN | COUNCIL CHAMBERS SKIN
14 smithgroup.com Community Civic Campus Project Update
PROCESS MODELS
BUILDING DESIGN | COUNCIL CHAMBERS SKIN
15 smithgroup.com Community Civic Campus Project Update
PROCESS MODELS
BUILDING DESIGN | COUNCIL CHAMBERS SKIN
16 smithgroup.com Community Civic Campus Project Update
PROCESS MODELS
BUILDING DESIGN | COUNCIL CHAMBERS SKIN
17 smithgroup.com Community Civic Campus Project Update
PROCESS MODELS
MAIN CAMPUS
BUILDING LAYOUT
MAIN CAMPUS | BUILDING LAYOUT
AXONOMTETRIC VIEWS
19 smithgroup.com Community Civic Campus Project Update
MAIN CAMPUS | BUILDING LAYOUT
DEPARTMENT PLANS
20 smithgroup.com Community Civic Campus Project Update
DEPARTMENT LEGEND
BUILDING LAYOUT | LOBBY DESIGN
LEVEL 1 –LOBBY
21 smithgroup.com Community Civic Campus Project Update
BUILDING LAYOUT | LOBBY DESIGN
LEVEL 2 –LOBBY
22 smithgroup.com Community Civic Campus Project Update
BUILDING LAYOUT | LOBBY DESIGN
LEVEL 3 –LOBBY
23 smithgroup.com Community Civic Campus Project Update
MAIN CAMPUS | BUILDING LAYOUT
24 smithgroup.com Community Civic Campus Project Update
INFLUENCE DIAGRAM -LOBBY
MAIN CAMPUS | BUILDING LAYOUT
LEVEL 1 –PARKING & LOBBY
25 smithgroup.com Community Civic Campus Project Update
MAIN CAMPUS | BUILDING LAYOUT
LEVEL 1 –LOBBY & EVENT SPACES
26 smithgroup.com Community Civic Campus Project Update
MAIN CAMPUS | BUILDING LAYOUT
LEVEL 1 –COUNCIL CHAMBERS
27 smithgroup.com Community Civic Campus Project Update
MAIN CAMPUS | BUILDING LAYOUT
LEVEL 2 –CHILDRENS & YOUNG ADULT LIBRARY
28 smithgroup.com Community Civic Campus Project Update
MAIN CAMPUS | BUILDING LAYOUT
LEVEL 2 –P&R DANCE STUDIOS & CLASSROOMS
29 smithgroup.com Community Civic Campus Project Update
MAIN CAMPUS | BUILDING LAYOUT
LEVEL 3 –MARKET EXCHANGE & ADULT LIBRARY
30 smithgroup.com Community Civic Campus Project Update
MAIN CAMPUS | BUILDING LAYOUT
LEVEL 3 –LOBBY AND ADMINISTRATION
31 smithgroup.com Community Civic Campus Project Update
MAIN CAMPUS
SUSTAINABILITY
FEATURES
MAIN CAMPUS | SUSTAINABILITY STRATEGY
33 smithgroup.com Community Civic Campus Project Update
Transit Connectivity & Bicycle Infrastructure
The project design and open space plan build on the site’s adjacency
to the Centennial Way bicycle trail, enhancing connections to BART
and incentivizing bicycle access to the civic campus.
Electrification of HVAC Systems
Building mechanical systems will be all-electric, limiting use of fossil
fuels for space heating. This positions the project for long-term
operational decarbonization as renewable energy sources continue to ‘green’ the regional electric grid.
Light Pollution Reduction
Site lighting is designed to meet backlight, uplight, and glare criteria
for light trespass, in an effort to minimize light pollution resulting
from the project development.
Low-Emitting Materials
Field-applied paints, coatings, sealants, adhesives, flooring, and
composite wood products installed in the project will meet low
volatile organic compound (VOC) criteria, limiting exposure to these
chemicals for builders and occupants.
Electric Vehicle Charging
2% of project parking spaces will include electric vehicle supply
equipment to charge plug-in electric vehicles
Heat Island Reduction
A high albedo roof and hardscape material palette will be used to
reduce the urban heat island effect and provide thermally comfortable outdoor civic spaces.
High-performance envelope
The glazing system, which includes ceramic frit, is optimized with
regard to thermal and solar performance to reduce energy consumption for space heating and cooling.
Visually Comfortable Interior Environment
Project glazing will incorporate a refined ceramic frit pattern to
minimize glare caused by direct solar exposure and limit hours when
internal blinds will be deployed to maintain visual comfort.
Construction Waste Management & Air Quality Management
A 75% waste diversion target has been established for the
construction phase of the project. Additionally, rigorous
construction pollution management will be required of the building
contractor.
Stormwater Management
The site design will incorporate low-impact development strategies
such as bio-swales to mitigate stormwater run-off during major
rainfall events.
Useful Daylight Illuminance
The project envelope and massing is designed to maximize useful
daylight in programmed spaces, reducing dependence on electric
lighting, providing operational energy savings and improving the
occupant experience.
Water Efficiency
Low-flow, efficient indoor water fixtures will be installed throughout
the project to reduce potable water consumption.
COMMUNITY MEETINGS
1.September 17 -Parks & RecreationCommission
2.September 24 -Library Board ofTrustees
3.October 9 -City Council Meeting
Staff Report
DATE: September 17, 2019
TO: Parks and Recreation Commission FROM: Recreation Manager
SUBJECT: Halloween Extravaganza RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of plans for the 2019 Halloween Extravaganza scheduled on October 26, 2019. BACKGROUND/DISCUSSION The Halloween Extravaganza has been a staple Parks and Recreation Department event for many years. The 2019 event will take place on Saturday, October 26, 2019, at the Municipal Services Building from 5:00 p.m. to 8:00 p.m. For an admission price of $6 per person for ages 3 and up, event participants can enjoy a Haunted House, Entertainment, Snack Bar, and Game Room. An
event flyer is available in Attachment 1. Haunted House The theme for this year’s event is “Haunted Mansion”, which will be used as inspiration when planning the Haunted House. The Haunted House will feature a not-so-scary tour from 5:00 p.m.
to 5:30 p.m., which means that the tour will be conducted with the lights on and haunted house actors play more subdued roles. The line for the Haunted House will close at 7:30 p.m. Entertainment This year’s entertainment is still to be determined. In recent years, entertainment has included a
kid-friendly band, clown performers, magic acts, slime stations, and insect labs. The South San Francisco Library will be in attendance to lead crafts for children. Snack Bar Participants for the South San Francisco Civic Ballet volunteer their time host the snack bar. The
menu is still to be determined, but typically includes items such as pizza, hot dogs, nachos, drinks, and other snacks. Funds earned from the snack bar support the South San Francisco Civic Ballet. Game Room This year, staff will be piloting a new format for the game room, which is held in the Municipal
Tickets are $6.00 per person for ages 3 and up.
Tickets go on sale October 1, 2019 at the Recreation Office at 33 Arroyo Drive
Or online at www.ssf.net/rec-catalog until October 18.
Limited tickets will be available at the door.
For questions, please call the Recreation office at (650) 829-3800.
5:00 p.m.- 5:30 p.m.
Not-So-Scary Haunted House
5:00 p.m.-8:00 p.m.
Entertainment
Game Room
Snack Bar
Haunted House*
*(Line closes at 7:30 p.m.)
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: October 2019
Day Date Event Time Location
1
2
3
4
5 Sunday 6 IPP Meet & Greet 1:00 pm – 4:00 pm Corp Yard
Monday 7 IPP Meeting 5:30 pm Corp Yard
8
Wednesday 9 City Council Meeting 7:00 pm MSB – Council Chambers
10
Friday 11 Middle School Dance
General Art Show
6:30 pm – 9:00 pm 5:00 pm – 7:00 pm Terrabay Gym
MSB
Saturday 12 General Art Show 10:00 am – 4:00 pm MSB
13
Monday 14 Columbus Day – Offices Closed
Tuesday 15 Parks & Recreation Commission Mtg 7:00 pm MSB – Council Chambers
16
Thursday 17 Cultural Arts Commission Mtg 6:30 pm MSB – Betty Weber
Friday 18 SSF Historical Society Dinner 6:00 pm – 10:00 pm Elks Lodge
19 20
21
22 Wednesday 23 City Council Meeting 7:00 pm MSB-Council Chambers
24
25
Saturday 26 Halloween Extravaganza 5:00 pm – 8:00 pm MSB 27
28
29 30
Thursday 31 Happy Halloween!
CITY OF SOUTH SAN FRANCISCO
INTER-OFFICE MEMORANDUM
DATE: September 17, 2019
TO: Parks and Recreation Commission FROM: Director of Parks and Recreation SUBJECT: Administrative Update
1. Upcoming Event Reminders
• Coastal Clean Up Day
September 21
9:00 a.m. End of Haskins Way
• Concert in the Park
September 28 11:00 a.m. – 4:00 p.m. Orange Memorial Park Staffing Update
City Council recently approved a new position, Deputy Director of Parks and Recreation. Greg Mediati has been appointed as the Acting Deputy Director. A recruitment for the position is in progress. While Greg is Acting, Brandon Cutajar and Josh Richardson will rotate in the role of
Acting Parks Manager. The Deputy Director of Parks and Recreation will assume responsibility
for the day to day operation of the Department. Another departmental change is that Jake Gilchrist has been appointed as Director of Capital Projects. Jake will be managing the Civic Campus, in addition to a number of other projects. The
position that Jake formerly held as Landscape Architect will not be filled. A recruitment for the position of Deputy Director of Capital Projects is also in progress. We are very happy to see these promotional opportunities and stretch assignments for the Department. It is also an opportunity for some fresh perspectives and new ideas.
Recruitments The Parks and Recreation Department is currently recruiting for several full-time positions. Complete job descriptions and information to apply is attached to this report and available at
https://www.calopps.org/city-of-south-san-francisco. While the Department has several vacancies that we hope to fill, these recruitments will also establish an eligibility list of qualified applicants the Department may choose to interview should future vacancies in these positions occur.
Parks and Recreation Commission Administrative Update September 17, 2019 Page 2 Eligibility lists typically expire after one year, with the option for the Department to extend the life of the list for one more year.
• Park Maintenance Worker (Application Deadline: September 20, 2019 at 5:00 p.m.)
• Recreation and Community Services Program Coordinator (Application Deadline: October 14, 2019 at 5:00 p.m.) o Current vacancies include one (1) position to support the Classes Program and
five (5) positions to support the Childcare Program. Three (3) of the Childcare
Program positions are from preexisting vacancies, and two (2) are new positions approved this fiscal year to support program expansions at Buri Buri and Ponderosa After School Recreation Programs. In the News: Inspirational KTVU/Channel 2 Segment Filmed on Sign Hill
Although the City was not notified that this piece had been filmed on Sign Hill, it is a wonderful story about a man who has been unable to walk since birth. He has invented a backpack that permits him to be carried to places that he would otherwise never be able to visit.
http://www.ktvu.com/news/ktvu-local-news/man-who-s-never-taken-a-step-on-his-own-hikes-up-south-san-francisco-s-sign-hill
2. Recreation Division Update
Concert in the Park Sponsorship Update Thanks to Vice Mayor Rich Garbarino’s outreach efforts, the Department has collected $10,100
in sponsorships for Concert in the Park. At last year’s Concert, the Department was able to host a Family Fun Zone featuring many free kids activities. The 2018 Family Fun Zone was paid for out of one-time funding from the City’s general fund. This year, staff was instructed to plan for the Family Fun Zone with the help of funding from sponsors. The $10,100 received will cover the
total cost of the Family Fun Zone.
Concert in the Park Sponsorships Committed as of August 30, 2019*
Donor Amount
South San Francisco Scavenger/Blue Line
Transfer $3,000.00
Rotary Club of South San Francisco $2,000.00
Kaiser Permanente $2,000.00
Matagrano, Inc. $2,000.00
Garden Chapel Funeral Directors $1,000.00
South San Francisco Host Lions Club $100.00
Total $10,100.00
*Staff will be presenting these donations to City Council for formal acceptance at an upcoming City Council meeting.
Parks and Recreation Commission Administrative Update September 17, 2019 Page 3 Fall Classes Update Fall classes began the week of September 9. Over 1,600 community members will be taking classes this fall. This session, a variety of new classes were introduced, including: All Levels Boot Camp, Tiny Tot Ultimate STEAM, and Beginners Acrylic Painting. The addition of the All Levels Boot Camp course has filled a previous void of an early morning fitness class. Instructor, Jennifer
Pierini is able to adapt her 6:30 a.m. boot camp class to meet the varying fitness levels of
community members looking for an early morning workout. Another exciting change for classes this fall is the additional weekday afternoon and evening classes being offered at Orange Memorial Park; previously the majority of tennis lessons have been offered Terrabay. Before and After School Program Waiting List Status South San Francisco Unified School District students began their first day of school on Wednesday, August 14. In the weeks leading up to the first day of school through the present, Childcare Program staff members continue to field many questions from families about their status on the Before and After School Program waiting lists. This question has been especially critical
for waitlisted families at Buri Buri and Ponderosa Elementary Schools, who are aware that Council approved an additional 50 spaces at Buri Buri, and 40 spaces at Ponderosa for the current school year. The Department is committed to filling these spaces contingent on the ability to hire additional staff members to support the expanded programs.
On Monday, August 12, Childcare Program Supervisor Laura Armanino sent an e-mail message to families on the waiting list that reflects the Department’s response to individuals who contact the Childcare office for more information. A copy of this message is available in Attachment 1. Any additional staff members hired to cover program expansions at Ponderosa and Buri Buri Elementary Schools will be evenly distributed between the schools. It is important to note that
each season a number of staff from the prior year leave, so some new hires are needed just to restore staffing levels at the same level as last year for the sites; only when all the sites are fully staffed can the Department assign new staff to cover the expanded capacity. San Bruno Mountain Wildlife Camp The San Bruno Mountain Wildlife Camp was offered over three Saturdays in July and concluded with an overnight camp on August 3 – 4. The camp is a collaborative effort between the City of South San Francisco and San Bruno Mountain Watch. This program was made possible by a grant from the California Department of Parks and Recreation Habitat Conservation Fund to provide an
opportunity for youth to connect with their local environment. Camp participants explored various areas of San Bruno Mountain and learned about its fascinating cultural history and ecology, guided by Ariel Cherbowsky from San Bruno Mountain Watch. Campers learned how to help the rare and endangered plants and animals of San Bruno Mountain
through stewardship. They explored the woods and wildlife of Buckeye and Owl Canyons, and discovered the ancient coast on a tour of the remnant San Bruno Mountain Dunes.
Parks and Recreation Commission Administrative Update September 17, 2019 Page 4 The last day of camp concluded with a long hike and a camp out on San Bruno Mountain at the Edward Bacciocco Jr. Youth Camp Area. Campers
were taught how to put up a tent. This was a first for all of the campers as it was their first time camping out in tents. Once all tents were up, they enjoyed barbecued hot dogs for dinner. Of course, no campout would be complete without s’mores
rounding out the night. Campers and their families are invited back to San Bruno Mountain in the fall to help plant coastal wildflowers and remove invasive plants to protect the unique dune flora. Department staff members hope to foster diverse communities of people to help care for and experience the
remarkable life of San Bruno Mountain. San Bruno Mountain Watch crafts meaningful restoration activities that encourage the survival of the mountain's endangered butterflies, protect its unique communities of native plants, and connect people to each other and the mountain. Summer Camp Summer Camp concluded on Friday, August 9. Summer Camp runs for ten weeks during the summer at three locations (Traditional Camp at Orange Park and
Ponderosa Elementary School, and Specialty Camp at
Terrabay Gymnasium) with over 100 children at each location each week. The Department also operates Teen Camp for the ten weeks. All campers enjoyed a cheeseburger barbecued lunch for the last day of camp. A
special thanks to Torani for coming out and providing delicious Italian sodas to the Ponderosa and
Orange Park camps. Inclusion Festival The 2nd Annual Inclusion Festival hosted by the San
Mateo County Commission on Disabilities took place on
Thursday, August 8 at Red Morton Park in Redwood City. The Department staffed a booth to highlight its activities including the Full of Fun Camp. The festival was an opportunity for people of all ages to celebrate San Mateo
County being an inclusive and accessible community,
removing barriers that uphold exclusion, which impedes progress toward openness and acceptance of differences.
Night view of campers in their tents on San Bruno Mountain
Parks and Recreation Commission Administrative Update September 17, 2019 Page 5 2019 Junior Giants Program Review This marks the ninth year the Parks and Recreation Department has been organizing the Junior Giants
baseball program under Sports Program Coordinator Bill Stridbeck. Three divisions were formed which included tee ball (ages 5-6), minors (ages 7-9), and majors (ages 10-13). This season, the South San Francisco league added two more tee ball teams and
hosted 322 children and volunteers. Female participation increased from 25% to 30%. Volunteer coaches and team parents are one of the major reasons why this program is so successful and the Sports Program hopes to continue to increase the number of
volunteers in future years to help this free program grow. Over the course of eight weeks, teams practiced once per week while playing a five-game season on weekends. The majors played games on Friday nights at Orange Park while the tee ball and minors played games at Brentwood Park, Orange Park, and Avalon Park on Saturdays.
The biggest challenge this year was retaining players after registration opened and keeping them until the end of season due to busy schedules, vacations, or other activities families have lined up. There was a large waitlist for the program, but unfortunately, most waitlisted families already planned other activities for their children when contacted about the openings. Staff members were able to move about twenty children off the waitlist during the course of the program.
Positive features of the Junior Giants program this summer included having many returning coaches and team parents, which made for an easy transition into the new season. Tee ball continues to grow each year, so the Department plans to
add two more teams to the tee ball division, and plans to add softball along with baseball to the Junior Giants program for girls and boys starting in 2020. The 2019 Junior Giants Baseball program ended on Sunday,
August 18 with the annual Junior Giants Festival at Oracle Park. Major and minor teams that have completed their reading goal (the Junior Giants program includes reading goals for participants) are invited to the festival. Twelve of South San Francisco’s teams qualified again this summer.
Tee ball teams are not invited to attend the festival, but do receive a Giants backpack for completing their reading goal.
Parks and Recreation Commission Administrative Update September 17, 2019 Page 6 Movie Night in the Park
The Parks and Recreation Department hosted the second of this summer’s two Movie Nights in the Park on Friday, August 9. This installment featured Lego Movie 2: The Second Part. Pre-movie
entertainment consisted of representatives from
Play-Well providing thousands of Lego pieces for patrons, young and old to create various massive structures and figures. The Play-Well tables were consistently busy with children building on their
own as well as receiving assistance from Play-
Well’s creative staff. Finger beam lights were also distributed to children in attendance throughout the evening. These lights were such a hit that many parents eventually began asking for lights for their own fingers in order to keep up with their children.
The Friends of Parks and Recreation non-profit group was also present during the event. As in the past, the group hosted the snack bar, which sold various items such as hot dogs, pizzas, hot chocolate,
coffee, and fresh popcorn among other items. The
Friends group also continued to sell their new “Plant a Tree & Hug a Friend” t-shirts during the event. The movie finally kicked-off at sun-down and ended
with a crowd of approximately 400 viewers. Overall,
this was a successful family event.
Parks and Recreation Commission Administrative Update September 17, 2019 Page 7 Senior Program Update
Magnolia Center Senior Services programmed three workshops with California-based nonprofit, Leah’s Pantry, in partnership with Fresh Approach and the San Mateo County Office of Sustainability in July. In total, 59 seniors participated in the workshops at Magnolia Center. Participants learned to prepare healthy meals and preserve vegetables, with each session ending
with a cooking demonstration and tasting. Participants also received a Farmer’s Market voucher
valued at $6 for each session completed to encourage senior members to shop healthy, and visit their local market. Magnolia Center was excited to be one of the first locations to host these workshops and looks forward to continued collaboration with Leah’s Pantry. Through this program, Magnolia Center welcomed over five new people into Magnolia Center for the first time.
The workshops created a team building experience and new community friendships.
Cultural Arts News October Art Gallery Exhibit and Music Event The final 2019 art gallery exhibit featuring General Art, Sculpture, and Recycled Art, will take
place on Friday and Saturday, October 11 and 12, at the Municipal Services Building. Exhibit hours are Friday, from 6:00 p.m. to 8:00 p.m., and Saturday, from 10:00 a.m. to 4:00 p.m. The juried exhibit highlights artwork in 2D painting, sculpture and, for the first time, recycled art. Selected art will be available for purchase. An extended exhibit of award-winning art in the Municipal Services Building atrium window follows the show.
The Friday night opening includes a music performance by Commissioner Florida Ventura’s ensemble, Diversity Glee, and Elvis Presley impersonator, Elvis…Manny’s Way. The one hour program will start at 6:30 p.m. Admission to the exhibit and performance is free.
Artists interested in submitting entries may download the complete guidelines from the Current Opportunities for Artists link at www.ssf.net/culturalarts. Guidelines may also be obtained by visiting the Parks and Recreation Department office at 33 Arroyo Drive during business hours. Utility Box Mural Project and Kelly-Moore Paints Donation
During the week of August 19, Recreation Manager Angela Duldulao and Cultural Arts Specialist Ercie Santos met with three artists and one artist team selected for the Utility Box Mural Project to prepare them for the painting of their utility boxes. Artists were provided with information on safety issues and the particulars of their assigned boxes. They also completed required forms to obtain permits to paint.
Specialist Santos was successful in soliciting a donation from Kelly-Moore Paints to support the painting projects. The donation is expected to include up to ten colors of paint per utility box, painting supplies, primer, and anti-graffiti sealant. Notices to the community about the painting projects will be posted on the affected utility boxes.
Parks and Recreation Commission Administrative Update September 17, 2019 Page 8 2020 Art Show Schedule At the August Cultural Arts Commission meeting, the 2020 art show schedule was agreed upon as follows:
General Art & Music – February 14 and 15
Youth Art Show – April 3 and 4
Photography Exhibit – July 11 and 12 The media for the final date of October 9 and 10 has not yet been selected and the 2020 annual
summer fundraiser is not yet scheduled. Art Show Featuring Cultural Arts Commissioner Peter Foley Artist and Cultural Arts Commissioner Peter Foley will be exhibiting his work at the Art Ark Gallery in San Jose. All are invited to attend.
Summer Fundraiser on Sunday, August 25 The Cultural Arts Commission hosted their annual fundraiser on Sunday, August 25. The tables were set with festive black and white checkered tablecloths donated by AGS
Linens, and Gimbals candy packets sweetened up the tables. Vice Mayor Garbarino and J&J Barbeque generously donated hot dogs and hamburgers, and spent time grilling them for the guests to enjoy.
Mayor Matsumoto, various artists and local businesses generously donated items for the silent auction. South San Francisco Scavenger Company donated San Francisco Giants tickets, which were live-auctioned led
by Commissioner Peter Foley, earning $220. The day concluded with songs by Vice Chair
Parks and Recreation Commission Administrative Update September 17, 2019 Page 9 PaulaClaudine Hobson-Coard and Commissioner Florida Ventura performing with members of her group, “Diversity Glee.” DJ Troy filled the room with light music and assisted with the sound system. All proceeds raised during this event supports art programs in the community including the “Jack Drago Cultural Arts Commission Youth Scholarship.” This year nearly $3,000 was
raised! SSF San Mateo Medical Center Pediatric ACEs Screening Pilot
The following information was shared with the City Council at the direction of the City Manager,
however, we are also sharing this information with the Parks and Recreation Commission for your information. Conversations on this topic came to light in a recent meeting between City and San Mateo County staff members on the topic of the County’s Community Collaboration for Children’s Success initiative. More information about the initiative is available at
https://www.gethealthysmc.org/community-collaboration-childrens-success.
Adverse Childhood Experiences (ACEs) are serious childhood traumas that result in toxic stress that can harm a child’s brain. This toxic stress may prevent a child from learning resulting in problems at school; lower tolerance for stress which can result in behaviors such as fighting or checking out; increase stress hormones, impacting the
body’s ability to fight infection; and lead to long term health problems such as anxiety/depression, heart disease, high blood pressure, etc. ACEs include a wide variety of traumas, including emotional/physical/sexual abuse, emotional/physical neglect, domestic violence, parental separation/absent parent, household substance abuse, witnessing violence outside the home, racism/sexism/other discrimination and
household instability. Governor Gavin Newsom has recognized the negative, long-term impacts of ACEs on children, and included in his budget a Medi-Cal reimbursement for children screened for ACEs at the pediatric clinic. Beginning in January 2020, FQHC pediatric clinics
who use the Bay Area Regional Consortium – ACEs (BARC-ACEs) screening, will be receive $29 per screening; screenings can be conducted annually. Since June 2018, the San Mateo Medical Center South San Francisco Pediatric Clinic has been part of a Bay-area wide, Genentech-sponsored Resilient Beginning
Collaborative (RBC) whose goals is to transform the pediatric clinic into a trauma-informed/trauma healing space. Screening for ACEs is a central part of the RBC effort, so the SSF Clinic is taking advantage of Governor Newsom’s initiative and will be piloting the BARC-ACEs screening tool at the SSF Pediatric clinic beginning Sept 4 –
initially starting 2 days per week (M/W). A San Mateo County Health, Family Health
Services home visiting community worker will be supporting families in filling out the screening tool and then providing support and linkages to community resources as needed by patients and their families.
The good news about ACEs is that the presence of Protective Factors can offset the
toxic stress of the trauma and enhance a child’s resilience. Key elements of resilience
Parks and Recreation Commission Administrative Update September 17, 2019 Page 10 are other caring adults in the child’s life; social connections, having basic needs met, and having parents who know about trauma, resilience and good parenting practices. 3. Parks Division Update Buri Buri Elementary School Fields Project Update Construction of the field at Buri Buri School, which is the final phase of work at this school site,
is scheduled to begin construction in September, with completion scheduled in February of 2020. A copy of the flyer and schedule distributed by SSFUSD is attached. Sign Hill Weed Eradication Program Staff is excited to announce the hiring of Emma Lewis as the City’s new limited-term Natural Resources Specialist who will coordinate invasive weed eradication and native planting initiatives on Sign Hill as part of a two-year county funded program. Emma is a graduate from the University of Virginia, where she earned a degree in
Environmental Science. Since graduating, Emma has worked in the environmental and resources management field, where she has led similar planting and eradication efforts and volunteer program management. Emma is currently working with Parks staff to develop the program and fill the vacant hourly/limited term Natural Resources
Aide position. Orange Memorial Park Storm Water Capture Project Update The Engineering Division has been successful in obtaining additional funding, approximately $6
million, from Caltrans to expand the scope and capacity of the Orange Memorial Park Storm Water Capture Project. This is great news, but will result in a slight delay in the construction start. Originally scheduled to begin in March of 2020, the project will begin in May of 2020. This delay also means that South San Francisco High School varsity baseball team will be able to use the field
for their spring season. This works out well because construction of their new home field,
originally scheduled to be completed in time for their spring season, will not be completed in time. The parks staff was not anticipating use of the field for another season, so has not been investing as much labor as in past years. However, the field will be in decent condition and certainly safe for play.
New Soccer Field Goals Four sets of new soccer goals were purchased at the request of youth soccer league officials. The new goals are being assembled now at Hillside (Terrabay) Field and Alta Loma Middle School
Field.
Parks and Recreation Commission Administrative Update September 17, 2019 Page 11 Irish Town Green Update Staff has retained Gachina Landscape Management to complete pathway installation work at Irish Town Green, following the establishment of the turf field. Materials for the pathway, including paving materials and steel edging will be ordered the week of September 9. A preconstruction meeting will be held on September 17, and construction will begin September 23.
Parks Division Staffing Update The Parks Division currently has four full-time vacancies: two entry level Parks Maintenance Workers, one Groundsperson, and one Arborist Technician. Parks staff, with assistance from the Human Resources Department, are recruiting Parks Maintenance Workers to fill the two
vacancies. Staff hopes to fill these positions this fall. A Groundsperson candidate has been selected, and will be hired after successful completion of a physical examination.
An adopted job description for the Arborist Technician is still outstanding. Once complete, staff hopes to work with Human Resources staff to host this recruitment. Gateway Monument Sign Site Walk New monument South San Francisco signs were recently installed along with new drip irrigation and landscaping surrounding the signs on the medians. On Wednesday, August 21, Parks Supervisors met with the Project Manager from Swinerton Management and Consulting and the
landscape company responsible for the installation of the landscaping and irrigation for an inspection site walk. The inspections took place at three locations: Sister Cities Boulevard at Airport Boulevard, El Camino Real at Noor Avenue, and Westborough Boulevard at Skyline Boulevard.
A fourth sign was installed at South San Francisco BART, but was not inspected as the site is not irrigated, and watered using a water tender truck. During the walkthrough, staff found a few items at each site
that need correction before agreeing to sign off on the work. Swinerton will provide the punch list items to the contractor who will correct the issues in the upcoming weeks.
Parks and Recreation Commission Administrative Update September 17, 2019 Page 12 Ballfield Maintenance Update
In May 2019, Parks and Recreation staff met with the Youth Baseball League presidents, Woody
Rael and Juan Bustos, and visited several game fields to coordinate and prioritize offseason maintenance. The goal of this meeting was to ensure that staff’s planned offseason maintenance activities were consistent with those priority projects requested by the league.
Below is a summary of those actions completed and planned as part of our offseason maintenance
program based on feedback from the leagues. This list is not all-encompassing, but does represent the larger improvements for youth baseball fields. A similar approach for soccer field improvements is on-going in coordination with the SSF United Youth Soccer League.
As noted below, the City has committed approximately $131,000 for equipment, fencing, irrigation
booster pumps, and a sprayer, specifically to address improved ballfield maintenance. This does not include labor or supplies. It must be noted, however, that these maintenance actions will help improve the quality of our athletic field offerings, but will not repair serious drainage issues, inadequate irrigation, or other capital infrastructure that can only be solved as part of a CIP.
Parks staff have accomplished or are in progress on the following improvements:
• Purchased a new agriculture-grade gopher fumigator, and trained staff on the use of this tool. The fumigator has been effectively deployed. The large fumigator will be used almost
exclusively on ballfields, at a cost of $10,000. A smaller unit is also in service, at a cost of $3,000. Staff is still trapping daily, in addition to using these fumigators;
• Purchased a new topdresser tractor implement to broadcast topsoil on turf areas. This will provide nutrients and organic material for improved turf health, and fill low spots. The
topdresser was purchased through the Department’s operating budget for approximately $20,000;
• Ordered and received removable fences for the foul lines at Alta Loma Park. These will be installed at both Rozzi Field and Nicolopoulos Field to prevent overthrown and foul balls from
leaving the field of play. Installation is scheduled;
• Solicited and received bids for fence work at various sites, per discussions with league officials. The most significant fence work, at approximately $20,000, will take place at Avalon Park. The fence fabric at the top of the backstop will be replaced, the black fence fabric and
poles will be recoated with a marine-grade paint, and much of the fence along the foul lines
will be repaired or replaced. A bottom rail will also be installed to mitigate issues with the fence curling at the bottom. A contractor has been selected and work is scheduled for mid-September;
• Consulted with an irrigation specialist for irrigation booster pump solutions at Callero Field in
order to help with the low water pressure experienced at this site, which results in poor
irrigation coverage and brown spots in the warmer months. Note that this aging irrigation system was designed for 70 static PSI, whereas our current water pressure is only 32 PSI. To date, staff received consultation and approval from CalWater, and staff has confirmed there is enough water volume upstream of the distribution line so the pumps will not negatively impact
water service in the area. Staff received bids for pumps, and is soliciting bids for installation
Parks and Recreation Commission Administrative Update September 17, 2019 Page 13 services. The pump, electrical work, and installation are expected to cost nearly $50,000, funded through the operating budget;
• Changed out the irrigation heads at Callero Field to a new low pressure model, which has
helped somewhat. Staff has added additional heads on one of the lateral lines to help improve coverage, but low pressure remains the greatest issue with irrigation here, resulting in dry patches;
• Staff and volunteers repaired and painted bleachers and the backstop at Callero Field. Staff is
looking into options to retrofit the existing bleachers with aluminum treads and risers;
• Installed bollards requested at Buri Buri Park, near the ADA parking spaces;
• Purchased and installed containers for soil and infield fines for Callero Field and Buri Buri Field so coaches and volunteers may use this material to backfill low spots;
• Repaired and replaced valves at Buri Buri Field;
• Scheduled the repainting of the existing scoreboards at Alta Loma Park (2 scoreboards) and Avalon Park (1 scoreboard). Work is scheduled for mid-September;
• Will fabricate synthetic turf “donuts” to go around the temporary fence post receivers so that they can more easily be located, and will not be covered over with grass and clippings. This will be completed toward the end of the year when all other maintenance work is complete;
• Performing routine and enhanced turf maintenance at all sites;
• Spraying broadleaf herbicides with a new tractor sprayer implement, which was recently purchased specifically for broadleaf herbicide use on ballfields ($3,000);
• Will measure and modify baselines and infield arcs to match regulation distances. This will require sod cutting and sod replacement, as well as replenishment of infield fines;
• Regrading lips on infield arcs with our dethatching tool and sod cutter. This is complete at Callero Field. Other fields are scheduled;
• In coordination with the leagues, staff closed and fenced Callero Field, Buri Buri Field, and
Rozzi Field;
• Installed a “runway” at Callero Field between pitcher’s mound and home plate;
• Will rebuild pitcher’s mounds with clay bricks as needed;
• As we approach the beginning of league play, staff will rip and recondition the infields.
• Using the new turf detacher/turf resurfacing tool to improve overall turf health and create a more even playing surface. Fields treated with this tool will be closed to allow turf to reestablish. This tool was approximately $15,000;
• Purchasing a new knife aerator, at a cost of approximately $10,000, to improve soil pore space and improve turf health. Accessible Swings at Elkwood Park Parks staff is working with Ms. Andrea Graham, who spoke at the August Parks and Recreation Commission Meeting regarding the need for additional accessible swings, on identifying potential playground equipment that may be appropriate for her son in the Elkwood Park area. Staff has contacted several playground manufactures, and is providing product specifications to Ms. Graham. Staff is also meeting with her at the park to better understand their needs and limitations.
Parks and Recreation Commission Administrative Update September 17, 2019 Page 14 4. Facility Maintenance Update
Fernekes Building Painting Building Maintenance staff are performing minor repairs and repainting of the administrative space at the Joseph Fernekes Building. Staff removed all furniture before patching and painting the walls. Staff also replaced damaged blinds and built a new desk before moving the furniture back into the office.
Water Leak in City Hall The Human Resources Department recently reported a water leak coming from the ceiling in their suite. Building Maintenance staff responded and found that the leak was coming from the HVAC
unit in the ceiling. It was determined that the condensation line was plugged. Building Maintenance staff secured the space under the HVAC unit and cleaned the area that was damaged by the water. An HVAC service provider was called to complete repairs to the unit. Final Phase of Finance Remodel The Finance Department is remodeling their space on the first floor of City Hall. The remodel includes new carpet, paint, remodeled bathrooms, new workstations in the office space, a new customer counter, and new cabinets in the kitchenette. The last phase of the remodel is to replace the aging furniture in the offices. Building Maintenance has been asked to dismantle and remove
the existing furniture. The new furniture will be delivered and installed during the week of September 9, to complete the final phase of this project. Kitchenette in Finance
The Finance Department requested Building Maintenance staff build a small kitchenette in City Hall’s mailroom. Originally, finance staff had a refrigerator and kitchen cabinets built into a workstation. During the recent
remodel, Building Maintenance staff removed the
refrigerator from the workstation and added custom cabinets and a countertop to create a new break area for the Finance team.
Emergency Lighting in the Police Department During the last power outage, staff discovered that some of the emergency lighting units were not operable in the Police Department. Building Maintenance staff tested the units and replaced back-up batteries where needed. One light fixture needed to be replaced. All of the lights are now working properly, in the event of a future power failure. Building Maintenance staff will touch up
the wall where the old fixture was removed in the coming weeks.
Parks and Recreation Commission Administrative Update September 17, 2019 Page 15 Conduit Installation for ITD in the Municipal Service Building (MSB) Garage The Information Technology Department (ITD) requested assistance from Building Maintenance staff to run electrical conduit in the garage of the Municipal Services Building. New HDMI
cabling was needed for the Council Chambers IT control room but the new cabling was too large for the existing conduit. Staff ran new conduit along the ceiling of the garage and pulled the new cabling through the conduit so ITD could make the final connections in the control room.
Cubical Reconfiguration for Human Resources
The Human Resources Department recently requested a reconfiguration of their office space to include a training workstation with a treadmill. Using the existing office furniture, the Building Maintenance team cut down the sit stand desk and added a treadmill under the work surface. The
workstation can now be used as a standard desk or as a treadmill, which can be used while watching training videos or participating in webinars.
Parks and Recreation Commission Administrative Update September 17, 2019 Page 16
Attachment 1
From: Laura Armanino ([email protected]) To: Families on the After School Recreation Program Waiting List Sent: 08/12/2019 Subject: Waiting List Update
The Parks and Recreation Department is looking forward to the first day of school this Wednesday, August 14. With that day just around the corner, we understand that many families who are on the waiting list for our before and after school programs are anxiously waiting to hear whether or not they will make it into the program. Please know that we are working as fast as we can to inform families as spaces become available. We have been busy recruiting, interviewing, and hiring new staff, as well as confirming the availability of ongoing staff to work during the school year. Many of our staff members are college students who are also waiting to finalize their school schedules before committing their availability to work in our programs. We are hopeful that there will be some movement from the waiting list during the first few weeks of school. However, since the timeline and number of children we will be able to move off of the waiting list is hard to predict, we encourage all families on the waiting list to have an alternative childcare plan. Please feel free to call or email as often as you would like to check in, but rest assured that we understand that childcare is a critical need for many families, and are working as quickly as we can to accommodate as many children as we can in our programs. Laura Armanino Recreation and Community Services Supervisor [email protected] Kimberly Morrison Assistant Childcare Supervisor [email protected] Phone: (650) 875-6900