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HomeMy WebLinkAbout10.15.19 P&R Commission Packet Agenda CITY OF SOUTH SAN FRANCISCO REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION Tuesday, October 15, 2019 7:00 p.m. Welcome to the Regular Meeting of the Parks and Recreation Commission. The regular meetings are held on the third Tuesday of each month at 7:00 p.m., in the Council Chambers at the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. If this is your first time, the following is a general outline of our procedures. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. Public Comment: For those wishing to address the Commission on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Chamber and submit it to the Director of Parks and Recreation. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. BETTY BATTAGLIA CHAIRPERSON RICHARD HOLT KRISTY CAMACHO VICE CHAIR COMMISSIONER RUTH DeNARDI STEPHEN FIRPO COMMISSIONER COMMISSIONER WILLIAM LOCK ROBERT UY COMMISSIONER COMMISSIONER SHARON RANALS ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION Agenda CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MEETING Municipal Services Building Community Room 33 Arroyo Drive Tuesday, October 15, 2019 7:00 p.m. A G E N D A I. Call to OrderII. Roll CallIII.Pledge of AllegianceIV.Agenda ReviewV.Approval of Minutes of the September 17, 2019, Meeting VI.Citizen Participation (Citizen comment on items not agendized/informational only)VII. Beautification CommitteeVIII.Old BusinessA.Concert in the Park RecapIX.New Business X.Friends of Parks and RecreationXI.Items from CommissionXII. Items from StaffA.November Calendar of EventsB.Administrative Update XIII.Adjournment Next Meeting: November 19, 2019 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, September 17, 2019 I. CALL TO ORDER: 7:03 pm A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, September 17, 2019, at the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. II. ROLL CALL: Present: Commissioners Battaglia, Camacho, DeNardi, Firpo, Holt and Uy Absent: Commissioner Lock Staff: Sharon Ranals, Parks and Recreation Director Greg Mediati, Acting Deputy Director Angela Duldulao, Recreation Manager Jake Gilchrist, Director of Capital Projects Morena Gallagher, Administrative Assistant III. PLEDGE OF ALLEGIANCE: Complete IV. AGENDA REVIEW: No changes. V. APPROVAL OF MINUTES OF THE August 20, 2019, MEETING: No changes and approved by motion as written. Motion: Camacho / Second: Uy. VI. Beatification Committee: Jo Zemke of the Beautification Committee invited the Commission to attend Coastal Cleanup on September 21, at the end of Haskins Way from 9:00 a.m. to 12:00 p.m. She also let the Commission know that at the City Council Meeting on October 9, 2019 they are making a Beautification Award Presentation to homeowners and the businesses that were nominated for beautifying the city with exceptional landscapes. The Beautification Committee meets on the 4th Tuesdays of the month at the Corp Yard. Parks and Recreation Commissioners are welcome to attend. VII. OLD BUSINESS: None VIII. NEW BUSINESS: A. Community Civic Campus Update: Director Gilchrist introduced Ken Litwin, project architect with SmithGroup, to report on the progress of the exterior, Council Chambers, building floor plans and the sustainability strategy. The Civic Campus development is three phases: the Police Station, the Library/Parks and Recreation facility, and the Fire Station. The first phase of construction will be the Police Station scheduled for the first quarter of 2020. The Library/Parks and Recreation building is at 50% of Design Development phase. Construction is estimated to start in early 4th quarter of 2020. The Fire Station does not yet have bid or construction dates. Parks and Recreation Commission Minutes of the Meeting of September 17, 2019 Page 2 The City Council allocated $120,000,000 for the Library/Parks and Recreation building. The square footage goal is 80,000 square feet. Of that 75,000 square feet is for the Library/Parks and Recreation facility and 5,000 square feet is for the Council Chambers. It will have 220 parking spaces and the building is three stories. Peter Buffington, the senior design lead of the project, discussed the process and development over the last couple of months. Peter had physical study models to show the Commissioners the different concepts and views of the building. One model shows the building from the outside. Another model showed the inside of the Council Chambers and another showed the inside of the three floors. He went through slides of building plans and design details. Ken then discussed the room layouts for each floor. The first floor includes the lobby, reception area, Parks and Recreation event spaces, and Council Chambers. The second floor has a reception desk and spaces for Library/Parks and Recreation programs. The third floor contains Parks and Recreation program rooms, administration offices, and the Library’s Market Exchange. Floor 1: This level includes the parking garage (20 spaces/4 ADA spaces), an automated book return, a seating/waiting area, two kitchens, a medium and large event space and the Council Chambers. The Council Chambers will have sloped floors with fixed chairs and can add chairs for a capacity of 120 people. Floor 2: There is a lobby area, teen and a children’s library spaces with sitting and reading spaces, the discovery center, maker space, a media room, community room, digital studio, dance studios with changing rooms, three music rooms, and classrooms. Floor 3: There is the adult library, market exchange, tutoring rooms for Project Read, computer rooms, classrooms, administration offices, and break rooms. Sustainability features: SmithGroup has looked into minimizing the energy and water use and reducing the amount of waste. They are also planning to use low water native planting. On September 24, they are presenting to the Library Board of Trustees and then to City Council on October 9. Ken concluded his presentation and said that they know how important this project is to the City and its residents and hope they are pleased with the progress. Vice Chair Holt asked if there be will benches along the walkways. Ken advised there will be loading and drop off areas with benches as well as in multiple other places. Commissioner Uy asked why the estimate of $120,000,000 is so high for this building. Parks and Recreation Commission Minutes of the Meeting of September 17, 2019 Page 3 Ken explained that the amount is not for the building alone, but also includes the soft cost the designs, program management, coordination of different agencies, and the garage. ACM Ranals noted that the amount also includes the fixtures and furniture. Director Gilchrist added that both the SmithGroup and the Kitchell construction management team are utilizing cost estimators to evaluate cost estimates. Commissioner Uy inquired how much will it cost to have the fritted glass installed. Peter informed the Commission that a mechanical engineer will need to estimate that cost; but it will provide a cost benefit over the lifespan of the building. Commissioner Camacho requested that cost for the next meeting. Commissioner Camacho expressed concern that there are no rails on the ramp near El Camino Real. Director Gilchrist indicated that there will be further study on that area. Commissioner Camacho asked about the other administrative offices that are not Parks and Recreation offices. Ken shared that there are three shared conference rooms. ACM Ranals shared that the Department utilizes a software program that will allow you to see the availability of rooms, and it should be adopted for the new facility. Commissioner Firpo asked about the skin and the maintenance of it. Ken explained that a cleaning company can bring a platform that attaches to the adapters on the roof that mobilizes to different sections to clean. Speaker Michael Denatale, Culture Arts Commissioner, asked if there was dedicated space for the exhibition of art. Ken provided that there are a few areas dedicated around the Council Chambers as well as in other areas. Speaker Michael Denatlae also asked why there are only four ADA parking spaces. Ken explained that there are actually nine ADA spaces, some near the Council Chambers as well as in other areas and the four in the garage. Commissioner Camacho asked if there are ways to show the art displays for long periods of time. Parks and Recreation Commission Minutes of the Meeting of September 17, 2019 Page 4 Director Gilchrist explained that there may be staffing issues in the lobby hindering longer art displays. He suggested using the library book sensors on the art displays. Ken said that the mural at the library will be brought over to the new library in the children’s section. Speaker Cynthia Marcopulos asked how large is the largest sound proof room for the Zumba class and expressed concern with the amount of parking spaces. She suggested parking passes for those who participate in classes. Speaker Veronika Espinoza expressed that she is happy with the Civic Center space but would like to see more space for preschool. She noticed that a site is marked as a child classroom and inquired if this is for Parks and Recreation preschool aged classes or if it can be used as a licensed preschool? ACM Ranals noted it is designed as a preschool classroom that could be licensable in the future, however, it will be used as a preschool aged classroom for the time being. Chair Battaglia asked for a 5 minute break at 8:10 p.m. Session resumed at 8:15 p.m. B. Halloween Extravaganza Manager Duldulao talked about the Halloween Extravaganza on Saturday, October 26. Guests will enjoy a haunted house, entertainment for the family, a snack bar, and a game room. This year, the staff in the game room will have smaller prizes at each of the game stations, rather than a prize redemption area to reduce crowding and long lines. Last year, over 800 guests attended this event. C. Cancellation of November and December meetings; ACM Ranals said in the past the Commission has consolidated the November and December meetings. After discussion about the dates Commissioner Camacho moved to cancel the December 17 Parks and Recreation Commission meeting. Second: Commissioner DeNardi, unanimously approved. IX. Friends of Parks and Recreation: No Items X. Items from Commission: Vice Chair Holt thanked Marie Patea for all the years of service with the Parks and Recreation Department and with the Parks and Recreation Commission and congratulated her on her promotion. He attended Friends of Parks and Recreation Paint Night and enjoyed watching the artists. He also attended the Cultural Arts Summer BBQ and thought it was a great event. He asked about the status of the owl boxes at Sellick Park. Deputy Director Mediati responded that there has not been any occupied lately. Parks and Recreation Commission Minutes of the Meeting of September 17, 2019 Page 5 Commissioner DeNardi wanted to thank the staff for the updates on upcoming events. She attended Friends of Parks and Recreation Paint Night and enjoyed it. She also attended the Cultural Arts Commission Summer BBQ and brought 12 guests. She attended the Boards and Commissions Dinner and expressed that it was lovely, thanking staff for including their chili recipe in the packet. Commissioner Uy thanked Marie Patea for all her years with Parks and Recreation and congratulated her on her new job. Commissioner Camacho thanked Marie Patea for her assistance. She enjoyed helping out with Movie Night but felt that it was not well attended. She suggested moving the date to later in the year. She gave a special thank you to Deputy Director Mediati for assisting with the garden program at Monte Verde Elementary School. She attended the Westborough Neighborhood Town Hall and explained that there was a lot of good feedback. Chairperson Battaglia said she attended the Las Fiestas Patrias Celebration on Sunday and it was very well done. She helped cook at the Cultural Arts Commission’s Summer BBQ. She attended the Mayor’s Town Hall. XI Items from Staff Administrative Update: ACM Ranals recommended the Commission receive the same weekly update that is sent to the City Council in lieu of the typical administrative update, as suggested by Manager Duldulao. The Commission unanimously agreed. Chair Battaglia thanked staff for acting on Mrs. Graham’s concern from last month’s meeting regarding the need for an inclusive playground for her son who has a disability. Deputy Director Mediati said that he and Supervisor Richardson met with her this afternoon and are looking into potential swing vendors. Coastal Clean Up is Saturday, September 21. Concert in the Park is Saturday, September 28. Staff is requesting that Commissioners gather near the stage at 12:15 p.m. for introductions. Manager Duldulao shared that the Shihadeh family from Schoolhouse Deli and Amoura are sponsoring the concert’s food tent. Deputy Director Mediati announced that the Parks and Recreation Department was awarded Best Program Award from the California Urban Forests Council. Greg introduced Josh Richardson, Acting Parks Manager and announced that Emma Lewis has been hired as Natural Resource Specialist and will be managing the Measure K funded grant program for weed eradication on Sign Hill. ACM Ranals had a meeting with the School District Liaison Committee and gave them an update on the childcare programs at each of the six sites. Sharon updated the Commission on the Storm Water Capture Project at Orange Park. The project was scheduled to start March 2020, but will now start May 2020. The Engineering Division has received additional funding from Caltrans. Parks and Recreation Commission Minutes of the Meeting of September 17, 2019 Page 6 Commissioner Camacho inquired about a joint subcommittee meeting, and indicated that the Parkway field is not being used for soccer. ACM Ranals informed the Commission that field was not permitted for soccer by the School District. XI. ADJOURNMENT: 8:41 p.m. by Chair Battaglia. Respectfully submitted by Morena Gallagher, Administrative Assistant I Staff Report DATE: October 15, 2019 TO: Parks and Recreation Commission FROM: Recreation Manager SUBJECT: Concert in the Park Recap RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of the outcome of Concert in the Park held on Saturday, September 28, 2019 and review the results of the Participant Satisfaction Survey. BACKGROUND/DISCUSSION Concert in the Park, the City’s largest annual event produced by the Parks and Recreation Department, took place on Saturday, September 28 and was enjoyed by nearly 2,000 individuals. From 11:00 a.m. to 4:30 p.m., guests were treated to a variety of activities and food and beverage offerings in between performances by the El Camino High School jazz band, South San Francisco High School marching band, Lydia Pense and Cold Blood, and Marlow Rosado. See Attachment 1 for the program, which lists food and drink vendors, as well as activities provided throughout the day. Family Fun Zone Sponsorships and Other Activities For the second year in a row, the Department was able to add a Family Fun Zone component to the event that took place on the baseball field side of Orange Memorial Park. The Family Fun Zone included features such as bounce houses, a rock wall, petting zoo, train ride, giant slide, and obstacle challenge. Last year, the Department received a one-time addition of $15,000 to the concert budget for the Family Fun Zone, but the cost ended up being offset thanks to the support of sponsors. Rather than depend on the City’s general fund to pay for the Family Fun Zone, staff was directed to plan for something similar based on sponsorships received in 2019. Thanks to Vice Mayor Rich Garbarino’s fundraising efforts, the Department received $10,100 that covered the cost of the Family Fun Zone. A complete list of donations towards the event is available in Attachment 2. Other activities offered at the event included a Zumba class, the Imagination Playground featuring buildable play structures for children, and silent disco. Staff Report To: Parks and Recreation Commission Date: October 15, 2019 Subject: Concert in the Park Recap Page 2 Food and Drinks Food offerings included six food trucks from different genres, and a Snack Shack in the Family Fun Zone that was hosted by the Childcare Program’s Full of Fun group, a program dedicated to serving teens and young adults with disabilities. The Snack Shack featured child-friendly snacks and ice cream bars, and served as a fundraiser for Full of Fun. The Friends of Parks and Recreation once again hosted a booth selling beer and wine, and worked in collaboration with Matagrano, Inc. to provide an assortment of beverages for purchase. Funds raised at this booth benefit the Friends of Parks and Recreation. Local brewery, Armstrong Brewing Co. also hosted drink sales at the Concert. Parks and Recreation Department Collaboration The Recreation Division of the Parks and Recreation Department is responsible for working with City Council and the Parks and Recreation Commission to determine the overall format of the event, and planning and executing all of the event logistics. This includes coordinating the event schedule, performers, vendors, sponsors, concessions, activities, parking, and security. The departments of Police and Fire staffed the event to oversee safety needs. The event also involves the administration of contracts and liability waivers, special event insurance, and permits from the San Mateo County Department of Health and the State Department of Alcoholic Beverage Control. While the Recreation Division is the driving force behind organizing the event, the Parks and Facility Maintenance Divisions also spend many hours in the weeks leading up to the event, during the event, and after the Concert to maintain the event site. In preparation for the event, Parks crews filled gopher holes, pruned trees, repaired and marked irrigation lines, cleaned temporary fencing, mulched, repaired and repainted wooden benches, pressure washed outdoor areas, performed graffiti abatement, as well as continued to keep up with their regular maintenance tasks. The Facility Maintenance team cleaned and prepped the Joseph A. Fernekes Building for public presentation. In addition to maintenance of the affected facilities and outdoor areas, the Maintenance Divisions were also instrumental in the delivery of supplies such as barricades, cones, fencing, tents, the ice cream cart, the Imagination Playground, and other miscellaneous supplies. Overall, the Parks and Recreation Department had over 100 staff, vendors, and volunteers present on Concert day to support the event. While roles and responsibilities are delineated, staff in all areas were prepared to take on tasks wherever needed to ensure a smooth-running event. Participant Feedback Staff has issued both a paper and an online survey seeking feedback about Concert in the Park. The paper survey was available at the Concert, and the link was shared via the printed program and continues to be pushed through social media and the Parks and Recreation online newsletter. Staff Report To: Parks and Recreation Commission Date: October 15, 2019 Subject: Concert in the Park Recap Page 3 As of October 9, 2019, 38 people participated in the survey, and 79% of those respondents were South San Francisco residents. Overall, the Concert received good marks with over 80% of respondents reporting that they were Satisfied or Very Satisfied with the event. A summary of the survey results and comments received are included in Attachment 3. Results for Question 10, which solicited participant e-mail addresses to join the Department’s e-mail list, have been redacted from this report to protect participants’ personal information. Common themes among the positive comments include expressions that people enjoyed the free activities including the Family Fun Zone, Zumba, and silent disco. Common themes among the comments to improve the event include moving the Family Fun Zones activities closer together and closer to the Concert, have more food options, extend the length of the event, and add more community elements formerly available at Day in the Park such as vendor tables and a car show. Staff will review the event schedule as well as all comments received when planning for the 2020 Concert in the Park. SUMMARY Based on feedback shared formally via the survey and informally with staff, the 2019 Concert in the Park was well-received and enjoyed by the community. Staff will review all aspects of the event when planning the 2020 Concert in the Park. By: Angela Duldulao Recreation Manager attachments RESOURCE TABLES South San Francisco Parks & Recreation Department (General Concert Information Booth and Lost & Found) Shape SSF - 2040 General Plan South San Francisco Fire Department / SSF Cert (Safety and First Aid) South San Francisco Library (*Located in the Family Fun Zone with the Library Learning Wheels) South San Francisco Police Department (Safety and First Aid) Water Quality Control Plan Youth Advisory Council GENERAL INFO  In the event of a lost person, please notify event staff or a police officer immediately.  All lost & found items can be turned in/ picked-up from the Parks and Recreation table on the patio outside the Joseph A. Fernekes Recreation Building.  Service animals only please.  Thank you for doing your part in helping to keep our parks clean by throwing away your trash.  Last shuttle to the South San Francisco High School parking lot departs at 5:00pm.  Alcohol wristband required for alcohol purchase. Check-in at the ID checkpoint station first. We want your feedback! Take this online survey and let us know what you think of South San Francisco’s Concert in the Park 2019: https://www.surveymonkey.com/r/ssfconcert FOOD & DRINK FUN & GAMES PERFORMANCE SCHEDULE 11:30am El Camino High School Jazz Band 2:00PM South San Francisco High School Marching Band 10:30am Zumba (dance floor) 12:35pm Lydia Pense & Cold Blood 3:00pm Marlow Rosado Community Stage Main Stage FOOD TRUCKS Ana's Goodies Catering El Porteño Junior Barbecue Burger Phil’s Gourmet Hot Dogs Tacos El Guero Zumix SNACK FOOD Snack Shack (Family Fun Zone) Ice Cream, Chips, Candy & More! *BEER & WINE Friends of Parks and Recreation Beer, Wine and Water Armstrong Brewery Beer *Alcohol sales stop at 4pm. *FAMILY FUN ZONE Jump Houses Petting Zoo Rock Wall Train Library Learning Wheels JOSEPH A. FERNEKES RECREATION BUILDING Silent Disco (All ages) *BASKETBALL COURT Imagination Playground *Parent/Guardian waiver required for participation. Sign-in at the waiver station in the Family Fun Zone area or the at the Imagination Playground area. Family Fun Zone lines will close at 3pm. Attachment 2 Concert in the Park 2019 Sponsorships Cash Donors Amount South San Francisco Scavenger/Blue Line Transfer $3,000.00 Kaiser Permanente $2,000.00 Matagrano $2,000.00 Rotary Club of South San Francisco $2,000.00 Garden Chapel Funeral Directors $1,000.00 South San Francisco Host Lions Club* $100.00 Total $10,100.00 In-Kind Donors Description Amoura Lunch, drinks, and snacks for City staff members and the Green Room that hosted the two professional bands and stage crew The Daily Journal $900 towards the cost of three front page ads Sponsorship Benefits * All contributions of any amount are welcome and will be recognized in the event program and mentioned in the Winter Activity Guide. Sponsorship Benefits Benefactors ($5,000 + ) Organization name listed on event program, mention and bring on stage during opening remarks, name listed on sponsors banner, post own banner on the West Orange Avenue fence during event, organization resource table and tent present on site, mention in Winter Activity Guide. Patrons ($2,000 + ) Organization name listed on event program, mention in opening remarks, name listed on sponsors banner, mention in Winter Activity Guide. Friends ($500 + ) Organization name listed on event program, name listed on sponsors banner, mention in Winter Activity Guide. 78.95%30 21.05%8 Q1 Are you a South San Francisco resident? If not, please list your zip code in the comment box below. Answered: 38 Skipped: 0 TOTAL 38 #ZIP CODE DATE 1 94080 10/8/2019 1:52 AM 2 94080 10/8/2019 1:45 AM 3 94066 10/3/2019 10:48 PM 4 94080 10/1/2019 2:35 PM 5 94080 10/1/2019 2:13 PM 6 94080 10/1/2019 1:52 PM 7 94080 10/1/2019 12:05 PM 8 94080 10/1/2019 11:55 AM 9 94080 10/1/2019 11:44 AM 10 94080 10/1/2019 3:07 AM 11 94015 9/30/2019 9:07 AM 12 94015 9/30/2019 8:36 AM 13 94066 9/30/2019 6:51 AM 14 94015 9/30/2019 6:30 AM 15 94080 9/30/2019 5:12 AM 16 94015 9/30/2019 5:02 AM 17 94014 9/30/2019 4:52 AM 18 94110 9/28/2019 9:40 AM Yes No 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES Yes No 1 / 14 Concert in the Park 2019 39.47%15 2.63%1 5.26%2 13.16%5 13.16%5 0.00%0 2.63%1 23.68%9 Q2 Where did you hear about the concert? Answered: 38 Skipped: 0 TOTAL 38 #OTHER (PLEASE SPECIFY)DATE 1 Friend 10/3/2019 10:48 PM 2 Park&Rec 10/2/2019 1:31 AM 3 Belong to yoga and Zumba atmagnolia senior ctr and love it!!10/1/2019 2:13 PM 4 Friends of Park volunteer 10/1/2019 1:52 PM 5 Multiple of these 10/1/2019 10:11 AM 6 City Employee 9/30/2019 9:07 AM City Social Media... City Website City Email Newsletter City Flyer orPoster Recreation Leisure Guide Band Websiteor Email Newspaper Other (pleasespecify) 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES City Social Media (Facebook, Twitter) City Website City Email Newsletter City Flyer or Poster Recreation Leisure Guide Band Website or Email Newspaper Other (please specify) 2 / 14 Concert in the Park 2019 7 Buri Buri Afterschool program 9/30/2019 5:01 AM 8 Social Media, City Flyer, Recreation Leisure guide 9/30/2019 4:58 AM 9 Daughter event worker 9/28/2019 9:40 AM 3 / 14 Concert in the Park 2019 Q3 Quality of Lydia Pense & Cold Blood Performance Answered: 34 Skipped: 4 5.88% 2 0.00% 0 35.29% 12 32.35% 11 26.47% 9 34 3.74 Very dissatisfied1 Dissatisfied2 Neutral3 Satisfied4 Very Satisfied5 (no label) 0%10%20%30%40%50%60%70%80%90%100% VERY DISSATISFIED1 DISSATISFIED2 NEUTRAL3 SATISFIED4 VERY SATISFIED5 TOTAL WEIGHTED AVERAGE (no label) 4 / 14 Concert in the Park 2019 Q4 Quality of Marlow Rosado performance Answered: 32 Skipped: 6 3.13% 1 0.00% 0 31.25% 10 34.38% 11 31.25% 10 32 3.91 Very dissatisfied1 Dissatisfied2 Neutral3 Satisfied4 Very Satisfied5 (no label) 0%10%20%30%40%50%60%70%80%90%100% VERY DISSATISFIED1 DISSATISFIED2 NEUTRAL3 SATISFIED4 VERY SATISFIED5 TOTAL WEIGHTED AVERAGE (no label) 5 / 14 Concert in the Park 2019 Q5 Family Fun Zone activities (i.e. rock climbing wall, bounce house, train ride) Answered: 34 Skipped: 4 2.94% 1 2.94% 1 23.53% 8 41.18% 14 29.41% 10 34 3.91 Very dissatisfied1 Dissatisfied2 Neutral3 Satisfied4 Very Satisfied5 (no label) 0%10%20%30%40%50%60%70%80%90%100% VERY DISSATISFIED1 DISSATISFIED2 NEUTRAL3 SATISFIED4 VERY SATISFIED5 TOTAL WEIGHTED AVERAGE (no label) 6 / 14 Concert in the Park 2019 Q6 Quality of the activities Answered: 37 Skipped: 1 5.41% 2 2.70% 1 18.92% 7 48.65% 18 24.32% 9 37 3.84 Very dissatisfied1 Dissatisfied2 Neutral3 Satisfied4 Very Satisfied5 (no label) 0%10%20%30%40%50%60%70%80%90%100% VERY DISSATISFIED1 DISSATISFIED2 NEUTRAL3 SATISFIED4 VERY SATISFIED5 TOTAL WEIGHTED AVERAGE (no label) 7 / 14 Concert in the Park 2019 Q7 Quality of the food and beverage concessions Answered: 34 Skipped: 4 5.88% 2 2.94% 1 14.71% 5 50.00% 17 26.47% 9 34 3.88 Very dissatisfied1 Dissatisfied2 Neutral3 Satisfied4 Very Satisfied5 (no label) 0%10%20%30%40%50%60%70%80%90%100% VERY DISSATISFIED1 DISSATISFIED2 NEUTRAL3 SATISFIED4 VERY SATISFIED5 TOTAL WEIGHTED AVERAGE (no label) 8 / 14 Concert in the Park 2019 Q8 Overall satisfaction Answered: 38 Skipped: 0 2.63% 1 5.26% 2 10.53% 4 50.00% 19 31.58% 12 38 4.03 Very dissatisfied1 Dissatisfied2 Neutral3 Satisfied4 Very Satisfied5 (no label) 0%10%20%30%40%50%60%70%80%90%100% VERY DISSATISFIED1 DISSATISFIED2 NEUTRAL3 SATISFIED4 VERY SATISFIED5 TOTAL WEIGHTED AVERAGE (no label) 9 / 14 Concert in the Park 2019 Q9 Tell us how we can improve. If we were to host this event again next year, what sort of themes, activities, or bands would you like to see? Answered: 24 Skipped: 14 #RESPONSES DATE 1 I have enjoyed all of the bands at all of the years. Good choices for everyone. Dance music 10/8/2019 1:52 AM 2 more food varieties 10/8/2019 1:45 AM 3 Love the family fun zone activities.10/4/2019 3:19 PM 4 Previous years event was hosted in the middle of September, weather is usually warm. Different cultural events. 10/1/2019 3:45 PM 5 Invite cultural dance groups to perform.. like Parangal Dance Company for Filipino culture. http://www.parangal.org/ Or Mexican group or Hawaiian group, Iris group, etc. More food options to include Filipino foods. Keep the food order line short. Have a casual public dancing inside Fernekes with various music genre provided by a DJ or band. 10/1/2019 2:35 PM 6 It 10/1/2019 2:13 PM 7 1. More food trucks and park them near the farmer's market to connect the farmer's market to the event. The tables can be placed around the bldg where the silent disco was 2. More tables in the dining area 3. Add Vendors so attendees can shop. Encourage residents with small business to sign up and sell their ware (churros, clothes, etc) 4. More inflatables, rides or games like the ones during the Halloween event 5. Organized games like a volleyball, tug of war, basketball game (free throws, etc), soccer game vs different groups (PD vs FD or schools or moms vs dads) 6. Show a movie instead of the silent disco 7. The tent where kids had to sign up & get their pink bracelet was too far & didn't make sense why it was at the opposite side of where the inflatables were 10/1/2019 12:46 PM 8 Love the Zumba group! So much energy & good music.10/1/2019 12:42 PM 9 I enjoyed the Zumba performance .Encouraged more activities for Seniors.10/1/2019 12:05 PM 10 We enjoyed our Zumba performance. We also enjoyed the silent disco. Overall it was all fun.10/1/2019 11:55 AM 11 Silent Disco was a big hit...fun.10/1/2019 11:44 AM 12 some of us are tired of he same old music how about a little something from all the world?10/1/2019 11:06 AM 13 The event is very spread out - could be a bit more compact. Food options were good but limited. Would like to see more local food & beverage options - SsF has local coffee. Beer. Cider and food trucks... - why sell or promote “big brands”. We need to support and promote local businesses at these local event. 10/1/2019 10:11 AM 14 In san Francisco they have comedy day, maybe keep concert at the park or replace with south city comedy day, which you must have 5 celebrity headliners my top three are jimmy fallon, ken jeong, jay leno, tony danza and jo koy, for 2020, i would like them to put on a fab stand up and of course you gotta add local radio host chuy gomez to compete the line up south city born and raised to join these five comedians so think about it. Its an idea 9/30/2019 2:29 PM 15 More signs for return shuttle to the high school.9/30/2019 12:10 PM 16 More food trucks and booths from various businesses in the community.9/30/2019 9:14 AM 17 50's Rock and Roll, Country 9/30/2019 9:07 AM 18 Fun zone seemed too far away 9/30/2019 8:47 AM 19 The band or bands I would love to see perform at Concert in the Park is Santana, or any other local Bay Area performers. We have a lot of people who grew up in the area that are great. 9/30/2019 6:12 AM 20 more train cars 9/30/2019 5:22 AM 10 / 14 Concert in the Park 2019 21 I have kids and I appreciate separating the kids activities from the main concert. However, I think it was way too far away. I think they could’ve been placed at the fence adjacent to the food vendors and it would’ve made life much easier to go back and forth. Aside from that, I think it would be great to have more tables by the good trucks with signs that say for eating only. It wasn’t better than last year so the food area was not as crowded, but we couldn’t get a seat and it looked like people were camping out there. 9/30/2019 5:12 AM 22 Wider vegetarian food options. Coffee station. We love all the kids activities 9/30/2019 5:01 AM 23 Bring back day in the park. SSF has the money! Stop being cheap. - police dog demos - fire trucks - better layout of kids zone - car show - more food variety (2 empanada trucks next to each other?) 9/30/2019 4:58 AM 24 Everything was good empanadas burned . Maybe bigger dance floor would like more salsa advance good band 9/28/2019 9:40 AM 11 / 14 Concert in the Park 2019 Q10 Comments: Answered: 18 Skipped: 20 #RESPONSES DATE 1 longer hours 10/8/2019 1:45 AM 2 It was great!10/4/2019 3:19 PM 3 Shuttle service was convenient and well serviced. Event for adults and children with enough activities to make it a fun day. Good job SSF! 10/3/2019 10:48 PM 4 TRY TO FIND OUT IF OTHER ACTIVITIES ARE PLANNED IN THE AREA ON THE DATE CHOSEN 10/2/2019 1:31 AM 5 Was boring.10/1/2019 3:45 PM 6 Enjoyed the SSF HS band. Enjoyed the free Zumba class. Stephanie King is a very good instructor. This class should be included in all SSF events if all possible to promote a healthy lifestyle. 10/1/2019 2:35 PM 7 It was an excellent event!! Ssf apparel that was for sale was a bit too expensive. Overall a great event. Why not hold an arts and wine festival too on Grand ave. We need more community activities 10/1/2019 2:13 PM 8 As volunteer at Friends of Park beer tent, I would like ID/bracelet table to be at at table contiguous to Beer and Wine sales table. It would make it easier for volunteers and vendors selling alcoholic beverages. 10/1/2019 1:52 PM 9 Publicize the silent disco. Tried it & enjoyed it. Thank you!10/1/2019 12:42 PM 10 Like all the activities for young and adult.10/1/2019 12:05 PM 11 Less people this year 10/1/2019 11:55 AM 12 Would like to have the free Zumba Class with Stephanie as a feature, and not a fill-in, until the actual Concert in the Park formally begins. 10/1/2019 11:44 AM 13 you did a good job couldn't stop South City weather 10/1/2019 11:06 AM 14 I hope to.come next year better than ever and if you guys can bring 5 comedians one stage and 1 host chuy gomez, my dad will be in for a treat 9/30/2019 2:29 PM 15 Fun enjoyable 9/30/2019 12:10 PM 16 We should make it a little longer of an event as well. Maybe from 10am- 5 or 6 pm. To short of an event especially if children want to do all the activities including the long lines. 9/30/2019 6:12 AM 17 We can't wait for next year!9/30/2019 5:01 AM 18 Concert stages too close to each other.9/30/2019 4:52 AM 12 / 14 Concert in the Park 2019 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: November 2019 Day Date Event Time Location Friday 1 2 Holiday Boutique 9:00am- 2:00pm MSB Sunday 3 Daylight Savings Time Ends Roll clocks back 1hr All Buildings 4 IPP Meeting 5:30pm Corp Yard Tuesday 5 Election Day! 6 7 Friends of P&R Meeting 6:00pm Corp Yard 8 Taste of SSF Free Swim for Veterans Orange Pool Saturday 9 Sharon’s Birthday Free Swim for Veterans Orange Pool 10 Free Swim for Veterans Orange Pool Monday 11 Veterans Day 12 Brian Crume’s Birthday Wednesday 13 City Council Meeting 7:00pm Council Chambers Thursday 14 Friday 15 Trivia Challenge 5:30pm – 9:00pm Conference Center Saturday 16 IPP Planting Event SSF Fun Run 10:00 am – 12:00 pm 9:00 am SHARP Orange Park Point San Bruno Sunday 17 18 Tuesday 19 Beautification Committee Mtg P&R Commission Mtg 8:30 am 7:30pm Corp Yard MSB-Council Chambers 20 Angela’s Birthday Thursday 21 Thanksgiving Food Sorting Cultural Arts Commission Mtg 6:30pm MSB – Betty Weber Friday 22 Thanksgiving Food Sorting 23 24 25 Special City Council Mtg 6:00 pm MSB-Council Chambers Tuesday 26 Wednesday 27 City Council Meeting 7:00pm MSB-Council Chambers 28 Thanksgiving – City offices closed 29 City offices closed Lighting of Sign Hill 30 CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: September 19, 2019 TO: Mayor, Vice Mayor, and Councilmembers FROM: Sharon Ranals, Assistant City Manager / Director of Parks and Recreation SUBJECT: Bi-Weekly Update September Event Reminders Coastal Clean Up Day (P & R) Saturday, September 21 @ 9 a.m. to 12 p.m. Bay Trail – end of Haskins Way, SSF Concert in the Park Saturday, September 28 @ 11 a.m. to 4:30 p.m. *Council members please meet at the stage at 12:15 p.m. to be introduced Orange Memorial Park Parks and Recreation Team Meets on the Community Civic Campus On Friday, September 13, the Department submitted comments on the 50% Design Development plans for the Library/Parks and Recreation facility of the Community Civic Campus. Parks and Recreation team members met on September 10 and 11, as a group to review the plans in detail and compile the team’s collective comments. After School Recreation Program Waiting List Update The following table provides a summary of the After School Recreation Program’s (ASRP) capacity compared to number currently enrolled, and the waiting list status of each school site. The program’s first day coincided with South San Francisco Unified School District’s first day of school on Wednesday, August 14, 2019. Enrollment is partially based on the Department’s ability to find part-time staff to support the program and recruitment efforts continue year round. It is important to note that many of the part-time staff members are college students who work Bi-Weekly Update September 19 2019 Page 2 of 5 seasonally between the school year and summer program. Thus, staffing from one season to the next can fluctuate. As is typical from late summer through the first month of school, there has been movement off of the waiting list as the Department confirms staffing availability and hires new staff, families with school transfer requests find out if their requests have been approved, or families have changing circumstances for childcare. After School Recreation Program 2019-2020 Waiting List (WL) Status Site Capacity / Enrolled # on WL Lottery+ / Before First Day of School # Moved Off WL # on WL Sept. 13, 2019 Buri Buri* 130 / 94 59 / 65 35 30 Monte Verde 200 / 172 77 / 84 22 62 Ponderosa* 160 / 106 16 / 26 24 2 Spruce 30 / 30 6 / 14 6 9 Martin 55 / 55 7 / 17 11 6 Los Cerritos 55 / 55 6 / 15 13 3 * In FY 2019-20, 50 spaces were added to Buri Buri, and 40 were added to Ponderosa. + ASRP waiting list enrollment for the 2019-2020 school year was conducted for the first time via lottery, which took place in March 2019. Parks and Recreation Support of Fiestas Patrias Sur San Francisco Unidos held their 33rd annual “Las Fiestas Patrias” event on Sunday, September 15, 2019. The event is coordinated by Martin Cruz and Pat Martinelli. This event is an observance of the celebrations of independence from Spain of the following countries: Chile, Costa Rica, El Salvador, Guatemala, Honduras, Mexico, Nicaragua, and Brazil from Portugal. The event was held on the front steps of City Hall which included the closure of Grand Avenue. The City provides significant support, which includes the following: the closure of Grand Avenue for the day, placing barricades, posting of the closure signs, ordering portable restrooms and garbage bins, and providing police officers at the intersections of Walnut Avenue and Maple Avenue. Also, Austin Navarro, full-time Recreation Coordinator for the Rentals Program, and three part-time recreation staff are assigned to the event to open and supervise the use of City Hall, set up tables and chairs (rented by the applicant), and Bi-Weekly Update September 19 2019 Page 3 of 5 clean and re-stock restrooms throughout the event. Recreation staff also provide electrical support by ensuring that cords are taped down, and they clean the facility before and after the event, remove garbage, and return all barricades and equipment to the Corporation Yard. Halloween Extravaganza “Haunted Mansion” – Featuring New Format for Game Room The Halloween Extravaganza has been a staple Parks and Recreation Department event for many years. The 2019 event will take place on Saturday, October 26, 2019, at the Municipal Services Building from 5:00 p.m. to 8:00 p.m. For an admission price of six dollars per person for ages three and up, event participants can enjoy a Haunted House, entertainment, snack bar, and the Game Room. This year, staff will be piloting a new format for the game room, which is held in the Municipal Services Building Social Hall. In the past format, participants earn tickets by playing a variety of games. When participants are done, they turn in their tickets at a ticket-counting booth to receive a receipt that they bring to the prize station to claim as many prizes as their tickets will afford. This year, rather than earning tickets, participants will earn a small prize after playing each game. The purpose of this change is intended to address several factors: • Overcrowding in the Social Hall – The Game Room is often the busiest room at the Halloween Extravaganza. Space becomes limited with the estimated 20 games, ticket-counting station, prize booth, and several hundred participants. Lines are especially long at the end of the event as participants line up at the prize booth to claim their prizes. Eliminating the need for a ticket-counting station and prize booth allows more room between games and to accommodate people lining up to play games. The Department has also purchased two new games to add to the room this year. • Managing the Cost of Prizes and Entertainment – Similar to a county fair, the prize booth included prizes of varying ticket value, with higher dollar value items typically costing more tickets. It is hoped that giving smaller and more consistently valued prizes at each game station will be more cost-effective by eliminating the need to purchase a wide range of items by dollar value. At the same time, the entertainment being offered at the Halloween Extravaganza has been an increasingly popular attraction. By realizing some savings from prizes, the Department hopes to be able to continue to invest in a variety of entertainment options at the event. It should be noted that the Game Room is made possible thanks to the help of many volunteers who oversee the games, and in the past, have helped with the ticket-counting station and prize booth. This year, the Department is hoping to find about 60 volunteers to assist with the Halloween Extravaganza. Staff is fortunate to have had support from local churches and middle schools to supply the volunteer workforce. Other groups are invited to volunteer as well. Bi-Weekly Update September 19 2019 Page 4 of 5 California Urban Forests Council – Best Program Award Staff is excited to announce that the California Urban Forests Council (CAUFC) has selected the City of South San Francisco Parks and Recreation Department for their Best Program Award as part of their annual Urban Forestry Award Program for recent reforestation practices following the end of the drought, participation in the Circle 3.0 Grant Program, and creation of an Urban Forest Master Plan, which will be brought before City Council in the coming months. Per the California Urban Forests Council, the Best Program Award is granted to the municipality, community, or business that has shown the most improvement in the past year or has demonstrated over a period of several years exceptional leadership, innovation, growth, and, community involvement in creating a consistent and well-managed urban forest. Staff is grateful that their recent efforts have received commendations from our residents and now professional foresters alike! Below is a summary of the award application narrative, and attached is a copy of the award letter received from Nancy Hughes, Executive Director of the California Urban Forests Council. During the recent drought, the City of South San Francisco paused the planting of trees in areas that were no longer irrigated due to state-mandated water restrictions. Since those restrictions have lifted, the City has led significant reforestation efforts citywide and began drafting an Urban Forest Master Plan that will guide future planting and tree care efforts. In this time, city staff has planted well over 500 city trees, in addition to 400 trees planted as part of the CAUFC-sponsored Circle 3.0 Tree Planting Program this past Arbor Day. Of the city’s roughly 15,000 trees, this equates to 6% of the city’s total tree inventory. The award presentation will be held on Friday, September 27 at 6:00 p.m. in San Luis Obispo, which unfortunately is very short notice. If the Mayor, Vice Mayor, or any members of the City Council would like to attend, please contact [email protected] to RSVP. Bi-Weekly Update September 19 2019 Page 5 of 5 From: Nancy Hughes Executive Director California Urban Forests Council Congratulations Greg! You and your organization have been nominated for a Best Program Award through the annual Urban Forestry Awards at the California Urban Forests Council – and you are a winner! The award is being given out at our annual Soiree on September 27th in San Luis Obispo. This event is part of our overall annual conference with two separate day’s events; “The Times is Now, Urban Forestry & Climate Change and Urban Wood – Growth of an Industry” - with a star studded cast! We apologize for the late notice. We hope you can join us. We are offering a conference scholarship for you to attend to receive the award, though we do not have funds to cover travel. www.caufc.org for conference information. Thank you for all you do for trees and communities in California! I look forward to hearing from you and processing your scholarship. If you can’t make it we will send your award to you. Best regards, Nancy Nancy J. Hughes Executive Director California Urban Forests Council Ph: 415-479-8733 To learn more: www.caufc.org or http://www.investfromthegroundup.org Tickets are $6.00 per person for ages 3 and up. Tickets go on sale October 1, 2019 at the Recreation Office at 33 Arroyo Drive Or online at www.ssf.net/rec-catalog until October 18. Limited tickets will be available at the door. For questions, please call the Recreation office at (650) 829-3800. 5:00 p.m.- 5:30 p.m. Not-So-Scary Haunted House 5:00 p.m.-8:00 p.m. Entertainment Game Room Snack Bar Haunted House* *(Line closes at 7:30 p.m.) CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: September 26, 2019 TO: Mayor, Vice Mayor and Councilmembers FROM: Sharon Ranals, Assistant City Manager / Director of Parks and Recreation SUBJECT: Bi-Weekly Update Concert in the Park Reminder The Department’s annual Concert in the Park event will be held this Saturday, September 28 from 10:30 a.m. to 4:30 p.m. Please see below for the event schedule. This year’s event will feature a Community Stage to host the high school bands, and a Main Stage to host Lydia Pense and Cold Blood, and Marlow Rosado. Councilmembers are invited to the Main Stage for introductions at 12:30 p.m. If you would like to participate, please gather near the Main Stage at 12:20 p.m. Start Time End Time Activity Location 10:30 AM 11:30 AM Zumba Main Stage 11:00 AM 3:00 PM Family Fun Zone Ballfield 11:30 AM 12:30 PM El Camino High School Jazz Band Performs Community Stage 12:30 PM 12:35 PM Welcome by P&R Chair/Mayor Main Stage 12:35 PM 2:00 PM Lydia Pense and Cold Blood Performs Main Stage 2:00 PM 3:00 PM SSF High School Performs Community Stage 3:00 PM 4:30 PM Marlow Rosado Performs Main Stage Staff has arranged reserved parking for City Council in the parking lot of the Joseph A. Fernekes Building, across from the playground. Your reserved parking spaces are marked below. Bi-Weekly Update September 26, 2019 Page 2 of 4 Parks Update Coastal Cleanup Recap The Parks and Recreation Department and Beautification Committee’s annual Coastal Cleanup event was held on Saturday, September 21 on the San Francisco Bay Trail, near the cul-de-sac on Haskins Way. Approximately 100 volunteers, including many students from Westborough Middle School, attended the event. Approximately 600 pounds of trash, and 200 pounds of recycling were collected during the two-hour event. Ballfield Maintenance Update Staff recently took receipt of a topdresser tractor implement. As noted in previous updates, the purpose of this tool is to broadcast topsoil on ballfields to add nutrients to the field and to fill low spots. The topdresser has been deployed at Orange Park Soccer Field to prepare the site for Concert in the Park. Improving Public Places Meet and Greet The Improving Public Places Committee is hosting their annual Meet and Greet event on Sunday, October 6, from 1:00 p.m. to 4:00 p.m. at the Maintenance Services Building. The event will not include a traditional cleanup event, but rather, a pumpkin and succulent craft class in order to thank volunteers for their dedicated service over the past year, and to encourage potential volunteers to attend and learn more about the group and future volunteer opportunities. An event flyer is in your 9/26/19, invitation packet Bi-Weekly Update September 26, 2019 Page 3 of 4 Monte Verde PTA Garden Parks staff is providing logs and stumps for the Monte Verde Elementary School PTA’s garden relandscaping project. The logs, approximately 18 inches tall and 16 inches in diameter, will be used as stools for students who are participating in gardening classes. The logs are recycled from past tree removal projects, and have been stockpiled for reuse. Approximately 30 logs will be provided. Concert in the Park Site Preparation Work Parks staff is continuing preparation of Orange Memorial Park in advance of the Concert in the Park event. Staff has been spending more time detailing the park, maintaining the turf, mulching planter beds, edging turfed areas, and improving the overall appearance of the park. While the event itself takes one day, many weeks of planning and hundreds of hours of maintenance work take place leading up to the concert. Citywide Cleanup Event Eighteen Parks and Facilities Maintenance staff participated in staffing the recent Citywide Cleanup Event, organized by the Public Works Department. Approximately 900 residents benefitted from this free service. While staff is happy to support this community event, the cost of staffing is absorbed by the Department’s operating budget. Grand Avenue Streetscape Maintenance Parks staff is currently refreshing the wood and rock mulch and performing a detailed cleaning of the planter strips along Grand Avenue, between Airport and Spruce Avenue. Work will be completed in the coming days. Sign Hill Fuel Load Reduction Several large Eucalyptus trees were removed on Sign Hill, just east of Carnelian Road as part of a fuel load reduction program. Trees within 100 feet of any existing structures were removed to create a larger defensible space in the event of a wild fire. This project exhausts all available Capital Improvement Program funding for fuel load reduction on Sign Hill Park. Additional funding may be requested in the future. Bi-Weekly Update September 26, 2019 Page 4 of 4 Facility Maintenance Update Clerk’s Office Remodel The City Clerk’s Office is in the middle of remodeling their space on the first floor of City Hall. The remodel includes new carpet, paint, and workstations. The majority of the work has been contracted out to meet the tight turn around; however, Building Maintenance staff has been asked to remove the existing furniture and install new ceiling lights and electrical outlets throughout the space. The new furniture will be delivered and installed on September 30 to complete the final phase of this project. Magnolia Center Painting Building Maintenance staff is continuing the interior painting refresh project at the Magnolia Center. Staff had previously competed the billiards room, the third-floor classroom and the activity room. Building Maintenance staff has more recently completed the computer area in the same color tones as the rest of the refreshed spaces. Finance Department Lighting Repairs The remodeling project of the Finance Department has been completed; however, the new customer counter and storage room blocked some of the original ceiling lights causing the hallway to the elevator to be dark. Building Maintenance staff repaired the ceiling lights to the hallway to make it brighter and more inviting for the staff and visitors by adding two LED ceiling lights to the area. YOU'RE I NVI TED TO OUR ANNUAL ME ET & G REET! SUN D A Y , O CT OBE R 6 1 P M T O 4 P M M A I N T E N A N CE S E R VIC E S BU ILD I N G 5 5 0 N . CA N A L S T , S SF CITY OF S OUT H SA N FRANCIS CO IMPROVI NG P UBLI C P L A CES REGISTRATION REQUIRED. PLEASE RSVP TO [email protected] / 650.829.3837 Meet the Improving Public Places Committee FREE & FUN pumpkin-decorating project featuring succulents A time to celebrate YOU -- our wonderful volunteers! CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: October 10, 2019 TO: Mayor, Vice Mayor and Councilmembers FROM: Sharon Ranals, Assistant City Manager / Director of Parks and Recreation SUBJECT: Bi-Weekly Update Parks Update Hillside Ballfield Light Pole Replacement Project Parks staff has been working with Interstate Grading and Paving to replace a hazardous light pole at Hillside Ballfield. We are pleased to report that the leaning light pole was removed, and a new light pole has been installed. Electrical work will be completed soon, and staff is anxiously awaiting the removal of the fencing, and remediation of the field. At the City Council meeting of October 9 a citizen addressed the Council regarding field conditions at the Hillside soccer field. This complaint relates directly to the light pole project. The irrigation has been off to accommodate the need to bring heavy equipment onto the field. The field is quite dry and is wearing poorly as the turf is not re-growing as quickly as it is being worn. Water will be turned on this week, now that the contractor is done with having heavy equipment on the field. Parks staff have made excellent headway in controlling gophers at this site, and prior to the light pole construction this field was in very good shape. Staff is confident that conditions will improve dramatically once the water is restored. Soccer league representatives were informed and are very aware of the situation, however unfortunately not all participants were made aware of the reason for the decline in field condition. Irish Town Green Update After being released from PG&E site control, the Parks Division has been focusing on restoring Irish Town Green into practice soccer fields. Currently the Department is working with Gachina Landscaping to install a pathway around the perimeter to make the field accessible to park users. The pathway will be completed in the coming weeks. Additional improvements will be completed in phases as budget allows. Bi-Weekly Update October 10, 2019 Page 2 of 5 Junipero Serra Boulevard Landscaping Parks staff are currently working on remedying line of sight concerns on Junipero Serra Boulevard, caused by low-lying shrubs. When completed, this work will enhance traffic and resident safety when turning off and on to Junipero Serra Boulevard at Arroyo Drive. Chestnut Avenue Slope Maintenance Parks staff performed a significant amount of tree work on Chestnut Avenue below the homes on Stonegate Drive. This area had historically been left natural and untouched, but staff received resident concerns about the vegetation in this area recently. Crews thinned out trees and removed a large amount of invasive understory brush on the hillside. Ballfield Maintenance Update On September 21, staff received a memorandum from Vice Mayor Garbarino summarizing deficiencies observed at ballfields after a meeting with three residents. That memorandum is attached to this report. An update on the progress of items requested is also below. We thank the Vice Mayor for forwarding these comments, many of which were known to staff and discussed with league officials in May 2019. Avalon Park Field: • Staff has not witnessed flooding in the dugouts here, but will work to address this issue. • Bat racks at this site, and all other game fields, were installed in February 2019. • Turf lips have been previously scheduled for removal using the new dethatcher tractor implement after the fall parochial school league ends in November. • Gophers remain a constant issue throughout the city in parks, right of way areas, and on private properties. Staff works to address new mounds immediately by trapping and using the new PERC fumigator. In recent months, we have seen a significant reduction in gopher populations within our ballfields because of this new equipment and increased trapping. • The scoreboard is operated by the youth baseball league, and is believed to be functional. Staff will work with the leagues to confirm this. Repainting of the scoreboards is scheduled Bi-Weekly Update October 10, 2019 Page 3 of 5 for October 2019, and has been planned since May. A contract has been awarded to Bayview Painting for this work. Ponderosa School Field: • The turf lip here will be removed with the detatcher tool. This work has previously been scheduled. • Portolets may be replaced with ADA models in the future, however the existing pads and fenced enclosures will not fit these larger modules in their current configuration. Furthermore, this work would trigger larger, more expensive accessible path of travel improvements, which would be far too costly to be completed with the Department’s operating budget. This work can be prioritized for future capital projects. • The backstop repairs requested were completed. • This site was not prioritized as a location for covered dugouts in past communications with league officials. Staff can explore this once again. Custom dugout covers cost between $3,500 and $4,400 per site. Callero Field at Baden School: • The turf lip was addressed with the new dethatcher tool in early August, as was the entirety of the playing surface. • Additional fines were brought in to level out the low spots in the field in July and August. In addition to this, the removal of the lips on the field will enhance drainage and further mitigate any ponding. • As noted previously, portolets may be replaced with ADA models in the future, however the existing pads and fenced enclosures will not fit these larger modules in their current configuration. Furthermore, this work would trigger larger, more expensive accessible path of travel improvements, which would be far too costly to be completed with the Department’s operating budget. This work can be prioritized for future capital projects. • Tree work on school fields are the responsibility of the South San Francisco Unified School District, however, given that this tree originated from the neighboring golf course, this has been forwarded to their maintenance superintendent. They have confirmed they will work with the City and School District to resolve this issue. Upper Southwood Field at Baden School: • The tripping hazard near the parking lot gate will be inspected and addressed as necessary. • Right field, near foul territory, is completely dry due to lack of irrigation infrastructure in that area, which is a design issue with the field, and outside of the city’s scope of maintenance under the Joint Powers Agreement. Any other irrigation issues will be investigated and addressed to help reduce brown spots and increase coverage. It must also be noted that this site, like nearby Callero Field, suffers from severely low water pressure. Irrigation systems are typically designed with a static pressure of 60 PSI, however, this site has 30 PSI, which is too low for any commercial rotor irrigation nozzles. Staff will be Bi-Weekly Update October 10, 2019 Page 4 of 5 installing an irrigation pump at Callero Field to address this issue at a cost of $50,000- $60,000 in the coming months, however, it will not resolve pressure issues at Southwood Field. • As noted previously, adding bleachers is too costly to be performed as part of normal maintenance, and would require significant design and capital investment. This site is only used for practices, not games, and would not typically warrant bleachers. Rozzi Field at Alta Loma Park: • Parks staff will work with Public Works staff to paint the curb behind the backstop. • The field has been detatched to remove uneven surfaces and lips, and previously scheduled. • The manhole cover in the deep outfield unfortunately cannot be relocated as part of normal maintenance. Doing so would require significant design, grading and sewer system improvements, which would need to be part of a capital improvement project, rather than normal maintenance. Fortunately, outfield fences are installed for games and practices. The manhole cover is 30 feet outside of the fence, and not in the field of play. • We will assess whether adding an entrance from the dugout directly to the field is possible. Currently, players access the field from the side of the dugout. Nicolopolous Field at Alta Loma Park: • The field is sloped for drainage. A grading and drainage redesign would unfortunately require significant capital investment, far beyond what can be completed as part of normal maintenance. Staff will note this for future capital projects at this location. Buri Buri Park Field: • The turf lip was removed using the dethatcher tool in August. • The drain in the first base side dugout is routinely clogged by infield fines. Staff is aware and will coordinate with Public Works staff to clear the line. Paradise Valley Field at Martin Elementary School: • The outfield lip is planned to be dethatched and removed. • Trees on school sites are the responsibility of SSFUSD and staff will forward this request to their maintenance director. Cultural Arts Commission Recommends Selection of Artist for Downtown Urban Art On July 12, 2019, the Department issued a request for proposals (RFP) on behalf of the Cultural Arts Commission seeking an artist, or team of artists, to take on an urban art project in downtown South San Francisco. The goal of the urban art project is to highlight healthy living and anti-smoking themes via a series of 15 to 20 engaging and unexpected art pieces. The RFP was posted on the City’s website, shared via the Cultural Arts Commission’s mailing list of art contacts, disseminated via the Department’s e-mail list, and shared on social media. The Department received one proposal by the September 6 deadline from artist Aaron Arevalo. The RFP and proposal by Aaron Arevalo can be found as Attachments 2 and 3, respectively. Bi-Weekly Update October 10, 2019 Page 5 of 5 The Cultural Arts Commission reviewed the proposal at their meeting on Thursday, September 19, 2019, and unanimously moved to recommend Aaron Arevalo’s proposal for City Council’s consideration. As Council reviews the attached proposal, please keep in mind the following points: • The depictions in the attached proposals are solely concept drawings and representative of the artist’s artistic ability and his ideas around the proposed theme. The depictions are not necessarily representative of all images to be created by the artist. • While the general neighborhood in which the art will be displayed has been defined, the exact locations will be determined by the artist and city staff, with approval by City Council. o [Excerpt from RFP page 3] The selected artist(s) will provide a detailed rendering of the proposed images at the site specific locations. All artwork will be reviewed by the Cultural Arts Commission and approved by the City Council, and then installed in public places. By way of this Thursday memo, staff is requesting Council’s questions, comments, or objections to the proposal in Attachment 3. Hearing no objections from Council by Thursday, October 17 by 5:00 p.m., staff will notify Aaron Arevalo that his proposal has been selected and will begin contract negotiations. Please send your questions, comments, or objections to Angela Duldulao, Recreation Manager, at [email protected] or (650) 829-3827.