Loading...
HomeMy WebLinkAbout09.17.19 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, September 17, 2019 I. CALL TO ORDER: 7:03 pm A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, September 17, 2019, at the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. II. ROLL CALL: Present: Commissioners Battaglia, Camacho, DeNardi, Firpo, Holt and Uy Absent: Commissioner Lock Staff: Sharon Ranals, Parks and Recreation Director Greg Mediati, Acting Deputy Director Angela Duldulao, Recreation Manager Jake Gilchrist, Director of Capital Projects Morena Gallagher, Administrative Assistant III. PLEDGE OF ALLEGIANCE: Complete IV. AGENDA REVIEW: No changes. V. APPROVAL OF MINUTES OF THE August 20, 2019, MEETING: No changes and approved by motion as written. Motion: Camacho / Second: Uy. VI. Beatification Committee: Jo Zemke of the Beautification Committee invited the Commission to attend Coastal Cleanup on September 21, at the end of Haskins Way from 9:00 a.m. to 12:00 p.m. She also let the Commission know that at the City Council Meeting on October 9, 2019 they are making a Beautification Award Presentation to homeowners and the businesses that were nominated for beautifying the city with exceptional landscapes. The Beautification Committee meets on the 4th Tuesdays of the month at the Corp Yard. Parks and Recreation Commissioners are welcome to attend. VII. OLD BUSINESS: None VIII. NEW BUSINESS: A. Community Civic Campus Update: Director Gilchrist introduced Ken Litwin, project architect with SmithGroup, to report on the progress of the exterior, Council Chambers, building floor plans and the sustainability strategy. The Civic Campus development is three phases: the Police Station, the Library/Parks and Recreation facility, and the Fire Station. The first phase of construction will be the Police Station scheduled for the first quarter of 2020. The Library/Parks and Recreation building is at 50% of Design Development phase. Construction is estimated to start in early 4th quarter of 2020. The Fire Station does not yet have bid or construction dates. Parks and Recreation Commission Minutes of the Meeting of September 17, 2019 Page 2 The City Council allocated $120,000,000 for the Library/Parks and Recreation building. The square footage goal is 80,000 square feet. Of that 75,000 square feet is for the Library/Parks and Recreation facility and 5,000 square feet is for the Council Chambers. It will have 220 parking spaces and the building is three stories. Peter Buffington, the senior design lead of the project, discussed the process and development over the last couple of months. Peter had physical study models to show the Commissioners the different concepts and views of the building. One model shows the building from the outside. Another model showed the inside of the Council Chambers and another showed the inside of the three floors. He went through slides of building plans and design details. Ken then discussed the room layouts for each floor. The first floor includes the lobby, reception area, Parks and Recreation event spaces, and Council Chambers. The second floor has a reception desk and spaces for Library/Parks and Recreation programs. The third floor contains Parks and Recreation program rooms, administration offices, and the Library’s Market Exchange. Floor 1: This level includes the parking garage (20 spaces/4 ADA spaces), an automated book return, a seating/waiting area, two kitchens, a medium and large event space and the Council Chambers. The Council Chambers will have sloped floors with fixed chairs and can add chairs for a capacity of 120 people. Floor 2: There is a lobby area, teen and a children’s library spaces with sitting and reading spaces, the discovery center, maker space, a media room, community room, digital studio, dance studios with changing rooms, three music rooms, and classrooms. Floor 3: There is the adult library, market exchange, tutoring rooms for Project Read, computer rooms, classrooms, administration offices, and break rooms. Sustainability features: SmithGroup has looked into minimizing the energy and water use and reducing the amount of waste. They are also planning to use low water native planting. On September 24, they are presenting to the Library Board of Trustees and then to City Council on October 9. Ken concluded his presentation and said that they know how important this project is to the City and its residents and hope they are pleased with the progress. Vice Chair Holt asked if there be will benches along the walkways. Ken advised there will be loading and drop off areas with benches as well as in multiple other places. Commissioner Uy asked why the estimate of $120,000,000 is so high for this building. Parks and Recreation Commission Minutes of the Meeting of September 17, 2019 Page 3 Ken explained that the amount is not for the building alone, but also includes the soft cost the designs, program management, coordination of different agencies, and the garage. ACM Ranals noted that the amount also includes the fixtures and furniture. Director Gilchrist added that both the SmithGroup and the Kitchell construction management team are utilizing cost estimators to evaluate cost estimates. Commissioner Uy inquired how much will it cost to have the fritted glass installed. Peter informed the Commission that a mechanical engineer will need to estimate that cost; but it will provide a cost benefit over the lifespan of the building. Commissioner Camacho requested that cost for the next meeting. Commissioner Camacho expressed concern that there are no rails on the ramp near El Camino Real. Director Gilchrist indicated that there will be further study on that area. Commissioner Camacho asked about the other administrative offices that are not Parks and Recreation offices. Ken shared that there are three shared conference rooms. ACM Ranals shared that the Department utilizes a software program that will allow you to see the availability of rooms, and it should be adopted for the new facility. Commissioner Firpo asked about the skin and the maintenance of it. Ken explained that a cleaning company can bring a platform that attaches to the adapters on the roof that mobilizes to different sections to clean. Speaker Michael Denatale, Culture Arts Commissioner, asked if there was dedicated space for the exhibition of art. Ken provided that there are a few areas dedicated around the Council Chambers as well as in other areas. Speaker Michael Denatlae also asked why there are only four ADA parking spaces. Ken explained that there are actually nine ADA spaces, some near the Council Chambers as well as in other areas and the four in the garage. Commissioner Camacho asked if there are ways to show the art displays for long periods of time. Parks and Recreation Commission Minutes of the Meeting of September 17, 2019 Page 4 Director Gilchrist explained that there may be staffing issues in the lobby hindering longer art displays. He suggested using the library book sensors on the art displays. Ken said that the mural at the library will be brought over to the new library in the children’s section. Speaker Cynthia Marcopulos asked how large is the largest sound proof room for the Zumba class and expressed concern with the amount of parking spaces. She suggested parking passes for those who participate in classes. Speaker Veronika Espinoza expressed that she is happy with the Civic Center space but would like to see more space for preschool. She noticed that a site is marked as a child classroom and inquired if this is for Parks and Recreation preschool aged classes or if it can be used as a licensed preschool? ACM Ranals noted it is designed as a preschool classroom that could be licensable in the future, however, it will be used as a preschool aged classroom for the time being. Chair Battaglia asked for a 5 minute break at 8:10 p.m. Session resumed at 8:15 p.m. B. Halloween Extravaganza Manager Duldulao talked about the Halloween Extravaganza on Saturday, October 26. Guests will enjoy a haunted house, entertainment for the family, a snack bar, and a game room. This year, the staff in the game room will have smaller prizes at each of the game stations, rather than a prize redemption area to reduce crowding and long lines. Last year, over 800 guests attended this event. C. Cancellation of November and December meetings; ACM Ranals said in the past the Commission has consolidated the November and December meetings. After discussion about the dates Commissioner Camacho moved to cancel the December 17 Parks and Recreation Commission meeting. Second: Commissioner DeNardi, unanimously approved. IX. Friends of Parks and Recreation: No Items X. Items from Commission: Vice Chair Holt thanked Marie Patea for all the years of service with the Parks and Recreation Department and with the Parks and Recreation Commission and congratulated her on her promotion. He attended Friends of Parks and Recreation Paint Night and enjoyed watching the artists. He also attended the Cultural Arts Summer BBQ and thought it was a great event. He asked about the status of the owl boxes at Sellick Park. Deputy Director Mediati responded that there has not been any occupied lately. Parks and Recreation Commission Minutes of the Meeting of September 17, 2019 Page 5 Commissioner DeNardi wanted to thank the staff for the updates on upcoming events. She attended Friends of Parks and Recreation Paint Night and enjoyed it. She also attended the Cultural Arts Commission Summer BBQ and brought 12 guests. She attended the Boards and Commissions Dinner and expressed that it was lovely, thanking staff for including their chili recipe in the packet. Commissioner Uy thanked Marie Patea for all her years with Parks and Recreation and congratulated her on her new job. Commissioner Camacho thanked Marie Patea for her assistance. She enjoyed helping out with Movie Night but felt that it was not well attended. She suggested moving the date to later in the year. She gave a special thank you to Deputy Director Mediati for assisting with the garden program at Monte Verde Elementary School. She attended the Westborough Neighborhood Town Hall and explained that there was a lot of good feedback. Chairperson Battaglia said she attended the Las Fiestas Patrias Celebration on Sunday and it was very well done. She helped cook at the Cultural Arts Commission’s Summer BBQ. She attended the Mayor’s Town Hall. XI Items from Staff Administrative Update: ACM Ranals recommended the Commission receive the same weekly update that is sent to the City Council in lieu of the typical administrative update, as suggested by Manager Duldulao. The Commission unanimously agreed. Chair Battaglia thanked staff for acting on Mrs. Graham’s concern from last month’s meeting regarding the need for an inclusive playground for her son who has a disability. Deputy Director Mediati said that he and Supervisor Richardson met with her this afternoon and are looking into potential swing vendors. Coastal Clean Up is Saturday, September 21. Concert in the Park is Saturday, September 28. Staff is requesting that Commissioners gather near the stage at 12:15 p.m. for introductions. Manager Duldulao shared that the Shihadeh family from Schoolhouse Deli and Amoura are sponsoring the concert’s food tent. Deputy Director Mediati announced that the Parks and Recreation Department was awarded Best Program Award from the California Urban Forests Council. Greg introduced Josh Richardson, Acting Parks Manager and announced that Emma Lewis has been hired as Natural Resource Specialist and will be managing the Measure K funded grant program for weed eradication on Sign Hill. ACM Ranals had a meeting with the School District Liaison Committee and gave them an update on the childcare programs at each of the six sites. Sharon updated the Commission on the Storm Water Capture Project at Orange Park. The project was scheduled to start March 2020, but will now start May 2020. The Engineering Division has received additional funding from Caltrans. Parks and Recreation Commission Minutes of the Meeting of September 17, 2019 Page 6 Commissioner Camacho inquired about a joint subcommittee meeting, and indicated that the Parkway field is not being used for soccer. ACM Ranals informed the Commission that field was not permitted for soccer by the School District. XI. ADJOURNMENT: 8:41 p.m. by Chair Battaglia. Respectfully submitted by Morena Gallagher, Administrative Assistant I