HomeMy WebLinkAbout09.17.19
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION
MINUTES FROM TUESDAY, September 17, 2019
I. CALL TO ORDER: 7:03 pm
A regular meeting of the Parks and Recreation Commission of the City of South San
Francisco was held on Tuesday, September 17, 2019, at the Municipal Services Building,
33 Arroyo Drive, South San Francisco, California.
II. ROLL CALL:
Present: Commissioners Battaglia, Camacho, DeNardi, Firpo, Holt and Uy
Absent: Commissioner Lock
Staff: Sharon Ranals, Parks and Recreation Director
Greg Mediati, Acting Deputy Director
Angela Duldulao, Recreation Manager
Jake Gilchrist, Director of Capital Projects
Morena Gallagher, Administrative Assistant
III. PLEDGE OF ALLEGIANCE: Complete
IV. AGENDA REVIEW: No changes.
V. APPROVAL OF MINUTES OF THE August 20, 2019, MEETING: No changes and
approved by motion as written. Motion: Camacho / Second: Uy.
VI. Beatification Committee: Jo Zemke of the Beautification Committee invited the
Commission to attend Coastal Cleanup on September 21, at the end of Haskins Way from
9:00 a.m. to 12:00 p.m. She also let the Commission know that at the City Council Meeting
on October 9, 2019 they are making a Beautification Award Presentation to homeowners
and the businesses that were nominated for beautifying the city with exceptional landscapes.
The Beautification Committee meets on the 4th Tuesdays of the month at the Corp Yard.
Parks and Recreation Commissioners are welcome to attend.
VII. OLD BUSINESS: None
VIII. NEW BUSINESS:
A. Community Civic Campus Update: Director Gilchrist introduced Ken Litwin, project
architect with SmithGroup, to report on the progress of the exterior, Council
Chambers, building floor plans and the sustainability strategy. The Civic Campus
development is three phases: the Police Station, the Library/Parks and Recreation
facility, and the Fire Station. The first phase of construction will be the Police Station
scheduled for the first quarter of 2020. The Library/Parks and Recreation building is
at 50% of Design Development phase. Construction is estimated to start in early 4th
quarter of 2020. The Fire Station does not yet have bid or construction dates.
Parks and Recreation Commission
Minutes of the Meeting of September 17, 2019
Page 2
The City Council allocated $120,000,000 for the Library/Parks and Recreation
building. The square footage goal is 80,000 square feet. Of that 75,000 square feet
is for the Library/Parks and Recreation facility and 5,000 square feet is for the
Council Chambers. It will have 220 parking spaces and the building is three stories.
Peter Buffington, the senior design lead of the project, discussed the process and
development over the last couple of months. Peter had physical study models to show
the Commissioners the different concepts and views of the building. One model
shows the building from the outside. Another model showed the inside of the Council
Chambers and another showed the inside of the three floors. He went through slides
of building plans and design details.
Ken then discussed the room layouts for each floor. The first floor includes the lobby,
reception area, Parks and Recreation event spaces, and Council Chambers. The
second floor has a reception desk and spaces for Library/Parks and Recreation
programs. The third floor contains Parks and Recreation program rooms,
administration offices, and the Library’s Market Exchange.
Floor 1: This level includes the parking garage (20 spaces/4 ADA spaces), an
automated book return, a seating/waiting area, two kitchens, a medium and large
event space and the Council Chambers. The Council Chambers will have sloped
floors with fixed chairs and can add chairs for a capacity of 120 people.
Floor 2: There is a lobby area, teen and a children’s library spaces with sitting and
reading spaces, the discovery center, maker space, a media room, community room,
digital studio, dance studios with changing rooms, three music rooms, and
classrooms.
Floor 3: There is the adult library, market exchange, tutoring rooms for Project Read,
computer rooms, classrooms, administration offices, and break rooms.
Sustainability features: SmithGroup has looked into minimizing the energy and water
use and reducing the amount of waste. They are also planning to use low water native
planting.
On September 24, they are presenting to the Library Board of Trustees and then to
City Council on October 9. Ken concluded his presentation and said that they know
how important this project is to the City and its residents and hope they are pleased
with the progress.
Vice Chair Holt asked if there be will benches along the walkways.
Ken advised there will be loading and drop off areas with benches as well as in
multiple other places.
Commissioner Uy asked why the estimate of $120,000,000 is so high for this
building.
Parks and Recreation Commission
Minutes of the Meeting of September 17, 2019
Page 3
Ken explained that the amount is not for the building alone, but also includes the soft
cost the designs, program management, coordination of different agencies, and the
garage. ACM Ranals noted that the amount also includes the fixtures and furniture.
Director Gilchrist added that both the SmithGroup and the Kitchell construction
management team are utilizing cost estimators to evaluate cost estimates.
Commissioner Uy inquired how much will it cost to have the fritted glass installed.
Peter informed the Commission that a mechanical engineer will need to estimate that
cost; but it will provide a cost benefit over the lifespan of the building.
Commissioner Camacho requested that cost for the next meeting.
Commissioner Camacho expressed concern that there are no rails on the ramp near
El Camino Real.
Director Gilchrist indicated that there will be further study on that area.
Commissioner Camacho asked about the other administrative offices that are not
Parks and Recreation offices.
Ken shared that there are three shared conference rooms.
ACM Ranals shared that the Department utilizes a software program that will allow
you to see the availability of rooms, and it should be adopted for the new facility.
Commissioner Firpo asked about the skin and the maintenance of it.
Ken explained that a cleaning company can bring a platform that attaches to the
adapters on the roof that mobilizes to different sections to clean.
Speaker Michael Denatale, Culture Arts Commissioner, asked if there was dedicated
space for the exhibition of art.
Ken provided that there are a few areas dedicated around the Council Chambers as
well as in other areas.
Speaker Michael Denatlae also asked why there are only four ADA parking spaces.
Ken explained that there are actually nine ADA spaces, some near the Council
Chambers as well as in other areas and the four in the garage.
Commissioner Camacho asked if there are ways to show the art displays for long
periods of time.
Parks and Recreation Commission
Minutes of the Meeting of September 17, 2019
Page 4
Director Gilchrist explained that there may be staffing issues in the lobby hindering
longer art displays. He suggested using the library book sensors on the art displays.
Ken said that the mural at the library will be brought over to the new library in the
children’s section.
Speaker Cynthia Marcopulos asked how large is the largest sound proof room for the
Zumba class and expressed concern with the amount of parking spaces. She
suggested parking passes for those who participate in classes.
Speaker Veronika Espinoza expressed that she is happy with the Civic Center space
but would like to see more space for preschool. She noticed that a site is marked as
a child classroom and inquired if this is for Parks and Recreation preschool aged
classes or if it can be used as a licensed preschool?
ACM Ranals noted it is designed as a preschool classroom that could be licensable
in the future, however, it will be used as a preschool aged classroom for the time
being.
Chair Battaglia asked for a 5 minute break at 8:10 p.m.
Session resumed at 8:15 p.m.
B. Halloween Extravaganza
Manager Duldulao talked about the Halloween Extravaganza on Saturday, October
26. Guests will enjoy a haunted house, entertainment for the family, a snack bar, and
a game room. This year, the staff in the game room will have smaller prizes at each
of the game stations, rather than a prize redemption area to reduce crowding and long
lines. Last year, over 800 guests attended this event.
C. Cancellation of November and December meetings;
ACM Ranals said in the past the Commission has consolidated the November and
December meetings. After discussion about the dates Commissioner Camacho
moved to cancel the December 17 Parks and Recreation Commission meeting.
Second: Commissioner DeNardi, unanimously approved.
IX. Friends of Parks and Recreation: No Items
X. Items from Commission:
Vice Chair Holt thanked Marie Patea for all the years of service with the Parks and
Recreation Department and with the Parks and Recreation Commission and congratulated
her on her promotion. He attended Friends of Parks and Recreation Paint Night and enjoyed
watching the artists. He also attended the Cultural Arts Summer BBQ and thought it was a
great event. He asked about the status of the owl boxes at Sellick Park. Deputy Director
Mediati responded that there has not been any occupied lately.
Parks and Recreation Commission
Minutes of the Meeting of September 17, 2019
Page 5
Commissioner DeNardi wanted to thank the staff for the updates on upcoming events. She
attended Friends of Parks and Recreation Paint Night and enjoyed it. She also attended the
Cultural Arts Commission Summer BBQ and brought 12 guests. She attended the Boards
and Commissions Dinner and expressed that it was lovely, thanking staff for including their
chili recipe in the packet.
Commissioner Uy thanked Marie Patea for all her years with Parks and Recreation and
congratulated her on her new job.
Commissioner Camacho thanked Marie Patea for her assistance. She enjoyed helping out
with Movie Night but felt that it was not well attended. She suggested moving the date to
later in the year. She gave a special thank you to Deputy Director Mediati for assisting with
the garden program at Monte Verde Elementary School. She attended the Westborough
Neighborhood Town Hall and explained that there was a lot of good feedback.
Chairperson Battaglia said she attended the Las Fiestas Patrias Celebration on Sunday and
it was very well done. She helped cook at the Cultural Arts Commission’s Summer BBQ.
She attended the Mayor’s Town Hall.
XI Items from Staff
Administrative Update: ACM Ranals recommended the Commission receive the same weekly
update that is sent to the City Council in lieu of the typical administrative update, as suggested by
Manager Duldulao. The Commission unanimously agreed.
Chair Battaglia thanked staff for acting on Mrs. Graham’s concern from last month’s meeting
regarding the need for an inclusive playground for her son who has a disability. Deputy Director
Mediati said that he and Supervisor Richardson met with her this afternoon and are looking into
potential swing vendors.
Coastal Clean Up is Saturday, September 21.
Concert in the Park is Saturday, September 28. Staff is requesting that Commissioners gather near
the stage at 12:15 p.m. for introductions. Manager Duldulao shared that the Shihadeh family from
Schoolhouse Deli and Amoura are sponsoring the concert’s food tent.
Deputy Director Mediati announced that the Parks and Recreation Department was awarded Best
Program Award from the California Urban Forests Council. Greg introduced Josh Richardson,
Acting Parks Manager and announced that Emma Lewis has been hired as Natural Resource
Specialist and will be managing the Measure K funded grant program for weed eradication on Sign
Hill.
ACM Ranals had a meeting with the School District Liaison Committee and gave them an update
on the childcare programs at each of the six sites. Sharon updated the Commission on the Storm
Water Capture Project at Orange Park. The project was scheduled to start March 2020, but will
now start May 2020. The Engineering Division has received additional funding from Caltrans.
Parks and Recreation Commission
Minutes of the Meeting of September 17, 2019
Page 6
Commissioner Camacho inquired about a joint subcommittee meeting, and indicated that the
Parkway field is not being used for soccer. ACM Ranals informed the Commission that field was
not permitted for soccer by the School District.
XI. ADJOURNMENT:
8:41 p.m. by Chair Battaglia.
Respectfully submitted by Morena Gallagher, Administrative Assistant I