Loading...
HomeMy WebLinkAboutSSF Conf Center Authority Board Agenda & Packet 4/15/19 SOUTH SAN FRANCISCO CONFERENCE CENTER REGULAR AUTHORITY MEETING Monday, April 15, 2019 – 5:15 p.m. 255 South Airport Blvd., South San Francisco, CA 94080 AGENDA Call to Order – Pledge of Allegiance – Roll Call Public Comment: Note: For matters not otherwise listed on this agenda, the Authority welcomes your comments but is prohibited by State Law from discussing the items raised. Such items may be taken under consideration and referred to staff for further action as appropriate. Action Items: 1. Review/Approval of Minutes from the February 19, 2019 Regular Meeting. Discussion Item/s: 1. Review December 2018 and January 2019 Financial Statements for Fiscal Year 2018-2019. 2. Review FY2018-2019 Capital Improvement Budget. 3. Review Proposed FY2019-20 Capital Improvement Budget. Authority Announcements, Referrals and Future Agenda Items: 1. Budget Subcommittee Meeting on Tuesday, April 23, 2019. Executive Director’s Report: 1. Sales Report 2. Operations Update Next Regular Authority Board Meeting will be on Monday, June 3, 2019 at 5:15 p.m. Adjourn MINUTES REGULAR MEETING OF THE SOUTH SAN FRANCISCO CONFERENCE CENTER AUTHORITY South San Francisco Conference Center 255 South Airport Blvd., South San Francisco, CA 94080 February 19, 2019 Meeting was called to order at 5:16 p.m. by Authority Chairperson Garbarino. Authority Members Present: Tony Clifford, Richard Garbarino, Vanessa McGovern, Jeff MacDonald, Buenaflor Nicolas and Liza Normandy. Authority Members Absent: B.J. Patel, and Jim McGuire. Staff Present: Naree Chan, Katie Leung and Dean Grubl Authority Chairperson Garbarino welcomed new Authority Member Vanessa McGovern to the Board and then requested a roll call and asked the Authority to stand for the pledge of allegiance. Public Comment: There was no public comment. Action Items: 1. Review/Approval of Minutes from the December 10, 2018 Regular Meeting. Authority Member Nicolas moved to approve the minutes and Authority Member Clifford seconded the motion. The Authority agreed unanimously. 2. Review/Approval of South San Francisco Conference Center Purchasing Policy. Executive Director Grubl reviewed the Purchasing Policy with the Authority that was recommended by the Conference Center’s auditors, Chavan and Associates. He stated that the policy is to ensure ethical, efficient and accountable practices are being used for sourcing, procuring and purchasing goods and services for the Conference Center. Authority Member MacDonald moved to approve the Conference Center’s Purchasing Policy and Authority Member Nicolas seconded the motion. The Authority agreed unanimously. Authority Minutes February 19, 2019 Page Two 3. Approval of Amendment No. 9 to Agreement between South San Francisco Conference Center Authority and Meyers|Nave. Authority Member Clifford moved to approve the Amendment No. 9 to agreement between the South San Francisco Conference Center Authority and Meyers|Nave. Authority Member Nicolas seconded the motion. The Authority Agreed unanimously. 4. Election of Authority Chairperson for 2019. Chairperson Garbarino entertained a motion to accept nominations for Chairperson for 2019. Vice Chairperson McGuire was nominated for Authority Chairperson position. Authority Member Formosa made a motion to elect Jim McGuire as Chairperson for the coming year. Authority Member MacDonald seconded the motion. The Authority agreed unanimously. 5. Election of Authority Vice Chairperson for 2019. Chairperson Garbarino entertained a motion to accept nominations for Vice Chairperson for 2019. Authority Member Garbarino was nominated for Authority Vice Chairperson position. Authority Member Clifford made a motion to elect Richard Garbarino as Vice Chairperson for the coming year. Authority Member MacDonald seconded the motion. The Authority agreed unanimously. 6. Appoint Budget Subcommittee for the Fiscal Year 2019-2020 Budget Process. Chairperson Garbarino entertained a motion to appoint three Authority Members to the Budget Subcommittee. After a brief discussion, Authority Members Clifford, Nicolas, and MacDonald were appointed to the 2019-2020 Fiscal Year Budget Subcommittee. Grubl noted the first meeting will be held in late April. Discussion Item/s: 1. Review of October and November Financial Statement for Fiscal Year 2018-2019. Grubl reviewed the Financial Statements for the Authority along with Katie Leung, Chief Financial Officer. He stated that November’s Total Operating Revenue exceeded budget by $25,500 which included the cost of goods sold. Leung and Grubl mentioned to the Authority that the new accounting system is more transparent for the Authority and Department Heads. Grubl also reviewed the PACE Report that indicates how the Conference Center is pacing in all revenue centers. Currently, Event Services and Room Rental are over 100% for the fiscal year and Audio Visual and Food and Beverage are on pace to obtain their goals for the year. Authority Announcements, Referrals and Future Agenda Items: There was no none. Authority Minutes February 19, 2019 Page Three Executive Director’s Report: 1. Sales and Operations Update Grubl presented a slide show that Kathleen Kearney, Director of Sales assembled together to give an overview of what the Sales Department have been doing for the first half of the year. He mentioned that the presentation was given to the General Managers and Director of Sales of South San Francisco hotels last Friday during their quarterly meeting. The Sales team is planning on attending several industry events in the coming month that includes: Meeting Planners International ACE in San Francisco, Meet New York, which is a San Francisco Travel Sales Mission Targeting Association Planners in New York, CBI Pharma Forum in New York which targets Bio/Pharma Meeting Planners, Destination California in Los Angeles which is predominantly Association, SMERF Planners, Elevate Annual Conference in Palm Springs which is part of California Society of Association Executives (CalSAE) as well as Joint Sponsorship with San Francisco Travel, SGMP National Education Convention in Detroit that targets government Meeting Planners, and sales missions to Sacramento and Silicon Valley. Grubl also reviewed “The Next 25” Conference Center’s anniversary celebration to be held on Wednesday, April 17, 2019. He mentioned the invitations are being mailed out this week and registration for the event has been posted on the Conference Center’s website. Grubl reviewed to the Authority the Fiscal Year 2018-2019 Capital Improvement Budget report that the Operations Department has compiled. He mentioned Operations has completed almost all the projects. He stated the dance floor and arena style chairs have been order and should be arriving later this month. Grubl announced that the Conference Center’s Event Manager, Silvia Wagner has obtained her “CMP” Certified Meeting Professional certificate last month and that the Meeting Manager, Stacey San Pedro will be taking the CMP test this coming May. Grubl informed the Authority that he will be attending the CalSAE’s Board meeting next week in Los Angles, as well as, the Board retreat in March and the Annual Conference in April. Grubl serves on the state association as their Industry Vice Chairperson. Chairperson Garbarino announced the next Regular Meeting is scheduled for Monday, April 15, 2019 at 5:15 p.m. The meeting was adjourned at 6:12 p.m. _____________________ ___________________ Jim McGuire Dean Grubl Authority Chairperson Executive Director Dec 18 Budget Jul - Dec 18 YTD Budget Annual Budget Ordinary Income/Expense Income 4100 · Rental Income 93,700.00 90,000.00 625,678.59 588,000.00 1,200,000.00 4200 · Event Services 4220 · Equipment Rental 22,574.00 124,519.58 4230 · Event Security 5,610.00 10,725.00 4235 · Other Event Services 150.00 7,996.47 4200 · Event Services - Other 0.00 18,000.00 20.00 74,750.00 150,000.00 Total 4200 · Event Services 28,334.00 18,000.00 143,261.05 74,750.00 150,000.00 4300 · Audio Visual Rev 4310 · Audio Visual Rental 12,255.00 84,510.50 4315 · AV Service Charge 2,720.00 19,677.00 4320 · A/V Labor Revenue 813.32 17,264.14 4300 · Audio Visual Rev - Other 0.00 5,000.00 0.00 63,000.00 125,000.00 Total 4300 · Audio Visual Rev 15,788.32 5,000.00 121,451.64 63,000.00 125,000.00 4400 · Food & Beverage Rev 4410 · Food & Beverage Collection 219,055.12 849,775.37 4415 · Food & Beverage Service Charge 48,192.13 186,950.59 4420 · Food & Beverage Labor Fee 3,695.00 36,397.70 4425 · Food & Beverage Cash Bar 844.92 9,988.21 4400 · Food & Beverage Rev - Other 0.00 65,833.34 0.00 405,000.34 800,000.00 Total 4400 · Food & Beverage Rev 271,787.17 65,833.34 1,083,111.87 405,000.34 800,000.00 Total Income 409,609.49 178,833.34 1,973,503.15 1,130,750.34 2,275,000.00 Cost of Goods Sold 4150 · Room Rental COGS 0.00 3,251.94 4250 · Event Services COGS 4250.30 · Cost of Event Security 4,565.00 8,800.00 4250.35 · Cost of Other Event Service 1,651.00 5,593.15 4250 · Event Services COGS - Other 0.00 1,797.35 Total 4250 · Event Services COGS 6,216.00 16,190.50 4350 · Audio & Visual COGS 4350.10 · Cost of A/V Rental 7,353.00 50,552.10 4350.20 · Cost of A/V Labor 2,853.32 32,214.64 Total 4350 · Audio & Visual COGS 10,206.32 82,766.74 4450 · Food & Beverage COGS 4450.10 · Cost of Food & Beverage 152,790.95 593,892.75 4450.15 · Food & Beverage Service COGS 36,144.09 140,212.93 4450.20 · Cost of Labor F&B 3,695.00 34,713.93 4450.25 · Food & Beverage Cash Bar COS 1,118.56 4,985.59 Total 4450 · Food & Beverage COGS 193,748.60 773,805.20 Total COGS 210,170.92 876,014.38 Gross Profit 199,438.57 178,833.34 1,097,488.77 1,130,750.34 2,275,000.00 Expense 5010 · Salaries/Benefits 5011 · Regular Salaries 65,786.92 77,823.00 404,516.64 466,938.00 933,876.00 5012 · Vacation Pay 3,814.62 20,738.73 5014 · Sick Pay 1,657.20 19,207.43 5015 · Payroll Taxes 5,128.58 33,792.44 5017 · Retirement Benefits 6,099.36 12,660.84 36,229.28 75,965.04 151,930.00 5019 · Workers Comp. Insurance 828.87 1,833.34 5,853.50 11,000.04 22,000.00 5020 · Health Benefits 16,245.70 49,866.00 98,395.80 105,260.00 210,520.00 5021 · Retiree's Health Benefits 1,184.63 3,700.00 7,107.78 7,400.00 14,800.00 11:45 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis December 2018 Page 1 Dec 18 Budget Jul - Dec 18 YTD Budget Annual Budget 5025 · Other Benefit 15.00 90.00 Total 5010 · Salaries/Benefits 100,760.88 145,883.18 625,931.60 666,563.08 1,333,126.00 5030 · General Insurance 5031 · Property Insurance 1,522.58 6,675.00 9,135.48 13,350.00 13,350.00 5032 · Liability Insurance 1,567.33 0.00 9,403.98 6,675.00 13,350.00 Total 5030 · General Insurance 3,089.91 6,675.00 18,539.46 20,025.00 26,700.00 5040 · Bank Charges/Bad Debit 5041 · Bank Charges 0.00 7,416.67 95.00 44,500.02 89,000.00 5042 · Credit Card Fee 11,836.97 51,420.39 5043 · Bad Debt 0.00 0.00 0.00 0.00 6,000.00 Total 5040 · Bank Charges/Bad Debit 11,836.97 7,416.67 51,515.39 44,500.02 95,000.00 5050 · Property/Taxes/Leases 5051 · Property Lease 35,000.00 0.00 210,000.00 150,000.00 420,000.00 5052 · Parking Lot Lease 4,100.00 4,100.00 23,700.00 23,700.00 48,300.00 5053 · Property Taxes 0.00 10,250.00 10,139.27 10,250.00 20,500.00 5054 · Possessory Tax 0.00 0.00 1,791.46 3,200.00 6,600.00 Total 5050 · Property/Taxes/Leases 39,100.00 14,350.00 245,630.73 187,150.00 495,400.00 5060 · Debt Service 5061 · Debt Service Payment 0.00 0.00 0.00 469,200.00 469,200.00 5062 · Debt Service Offset 0.00 0.00 0.00 1,000.00 1,000.00 Total 5060 · Debt Service 0.00 0.00 0.00 470,200.00 470,200.00 5070 · Office Expenses 5071 · Equipment Purchase 0.00 365.78 5073 · Computers, Electronics & IT 0.00 2,922.65 5075 · Office Supplies 307.33 1,004.67 2,232.34 6,028.02 12,056.00 5076 · Copier 5076.1 · Lease 434.04 2,906.24 5076.3 · Supplies 0.00 150.00 0.00 900.00 1,800.00 5076.4 · Other Copier Expense 52.12 52.12 5076 · Copier - Other 0.00 500.00 0.00 3,000.00 6,000.00 Total 5076 · Copier 486.16 650.00 2,958.36 3,900.00 7,800.00 5077 · Postage 5077.1 · Postage Machine 26.77 27.00 134.84 162.00 324.00 5077.2 · Postage Usage 158.99 208.34 158.99 1,250.04 2,500.00 5077.3 · UPS 101.52 110.00 783.00 660.00 1,320.00 5077.4 · FedEx 0.00 46.18 5077.5 · Other Postage Expense 74.05 127.35 5077 · Postage - Other 0.00 42.26 Total 5077 · Postage 361.33 345.34 1,292.62 2,072.04 4,144.00 5078 · Other Office Expense 0.00 126.06 Total 5070 · Office Expenses 1,154.82 2,000.01 9,897.81 12,000.06 24,000.00 5079 · Printing & Stationary 134.33 791.15 5080 · Client Services Expenses 5081 · Transportation Service 472.25 541.67 2,852.88 3,250.02 6,500.00 5082 · Linen 284.07 800.00 3,504.97 4,800.00 9,600.00 5083 · Guest Water Service 328.40 1,666.67 3,542.87 10,000.02 20,000.00 5084 · Expenses to Client 0.00 83.34 0.00 500.04 1,000.00 5085 · Pens/Pads/Candy 51.96 208.34 5,310.79 1,250.04 2,500.00 5086 · Other Clients Services 52.63 41.67 151.95 250.02 500.00 Total 5080 · Client Services Expenses 1,189.31 3,341.69 15,363.46 20,050.14 40,100.00 11:45 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis December 2018 Page 2 Dec 18 Budget Jul - Dec 18 YTD Budget Annual Budget 6210 · Custodial Services 6211 · Regular Custodial Hours 12,720.00 13,400.00 76,032.00 80,400.00 160,800.00 6212 · Other Custodial Services 0.00 1,100.00 4,296.00 6,600.00 13,200.00 6213 · Custodial Supplies 1,616.43 1,400.00 5,207.90 8,400.00 16,800.00 6214 · Custodial Equipment 0.00 100.00 0.00 600.00 1,200.00 Total 6210 · Custodial Services 14,336.43 16,000.00 85,535.90 96,000.00 192,000.00 6220 · Landscaping 6221 · Landscaping Exterior Service 325.00 325.00 1,950.00 1,950.00 3,900.00 6222 · Landscaping Interior Service 325.00 325.00 1,950.00 1,950.00 3,900.00 6223 · Landscaping Tools 0.00 100.00 0.00 600.00 1,200.00 6224 · Landscaping Supplies & Other 0.00 458.34 0.00 2,750.04 5,500.00 Total 6220 · Landscaping 650.00 1,208.34 3,900.00 7,250.04 14,500.00 6230 · Safety & Security 6231 · Alarm Monitoring 0.00 0.00 486.00 960.00 1,945.00 6232 · Fire System Test & Inspection 0.00 0.00 875.00 1,500.00 2,250.00 6233 · SSFFD Inspections 0.00 0.00 0.00 400.00 800.00 6234 · First Aid Kit PM Service 0.00 100.00 0.00 600.00 1,100.00 6235 · Fire Extinguisher PM Service 0.00 100.00 0.00 600.00 1,150.00 6236 · Emergency Training 0.00 0.00 0.00 600.00 1,200.00 6237 · Other Safety Service 0.00 200.00 0.00 700.00 1,500.00 6238 · Other Safety Eqt. & Supplies 0.00 255.00 319.72 1,255.00 2,555.00 Total 6230 · Safety & Security 0.00 655.00 1,680.72 6,615.00 12,500.00 6240 · Security 6241 · Security Regular Hours 12,069.48 15,028.00 83,506.86 90,168.00 180,336.00 6242 · Security for Events 0.00 298.42 0.00 1,790.52 3,581.00 6243 · Police 0.00 550.00 0.00 3,300.00 6,600.00 Total 6240 · Security 12,069.48 15,876.42 83,506.86 95,258.52 190,517.00 6250 · Event Labor 6251 · Setup/Teardown Service 7,488.00 8,341.67 47,125.00 50,050.02 100,100.00 6252 · Other Event Labor 3,500.00 3,500.00 22,183.00 21,000.00 42,000.00 Total 6250 · Event Labor 10,988.00 11,841.67 69,308.00 71,050.02 142,100.00 6260 · HVAC 6261 · HVAC PM Service 0.00 0.00 2,400.00 2,400.00 4,800.00 6262 · HVAC Repair Service 0.00 250.00 530.00 1,500.00 3,000.00 6263 · HVAC Filters 937.90 0.00 1,845.84 1,900.00 3,800.00 6264 · HVAC Other Supplies 0.00 583.00 0.00 3,498.00 7,000.00 Total 6260 · HVAC 937.90 833.00 4,775.84 9,298.00 18,600.00 6270 · Kitchen 6271 · Kitchen PM Service 100.00 100.00 1,981.25 600.00 1,200.00 6272 · Kitchen Eqt. Service 0.00 208.34 316.78 1,250.04 2,500.00 6273 · Kitchen Refrigeration PM 0.00 216.67 650.00 1,300.02 2,600.00 6274 · Kitchen Refrigeration Service 0.00 166.67 2,928.36 1,000.02 2,000.00 6275 · Kitchen Grease Trap 0.00 166.67 1,566.32 1,000.02 2,000.00 6276 · Equipment Purchase 0.00 183.34 0.00 1,100.04 2,200.00 6277 · Kitchen Purchases 0.00 208.34 30.56 1,250.04 2,500.00 6278 · Kitchen Other 0.00 416.67 132.19 2,500.02 5,000.00 Total 6270 · Kitchen 100.00 1,666.70 7,605.46 10,000.20 20,000.00 6280 · Communications 6281 · IP Phone System Management 459.16 0.00 4,941.74 2,316.00 4,632.00 6282 · Wireless Cell Phones 710.16 900.00 4,513.40 5,600.00 10,750.00 6283 · ADA Pay Phone 0.00 78.00 234.00 468.00 936.00 6284 · Main Telephone Line -14.00 660.50 1,769.67 3,963.00 7,926.00 11:45 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis December 2018 Page 3 Dec 18 Budget Jul - Dec 18 YTD Budget Annual Budget 6285 · Comcast Office Line 114.07 241.09 1,322.41 1,446.54 2,893.00 6286 · Comcast Client Line 375.35 346.92 2,237.76 2,081.52 4,163.00 6287 · Fiber Optic Line 1 2,927.00 2,925.00 16,970.23 17,550.00 35,100.00 6288 · Fiber Optic Line 2 2,727.52 2,725.00 16,956.89 16,350.00 32,700.00 6289 · Other Communications 0.00 125.00 286.69 750.00 1,500.00 Total 6280 · Communications 7,299.26 8,001.51 49,232.79 50,525.06 100,600.00 6300 · Maintenance Services & Repairs 6310 · Airwall Maintenance 0.00 333.34 3,814.66 2,000.04 4,000.00 6311 · Pest Control 280.00 325.00 1,680.00 1,950.00 3,900.00 6312 · General Electrical 0.00 316.67 321.73 1,900.02 3,800.00 6313 · General Plumbing 0.00 208.34 576.55 1,250.04 2,500.00 6314 · Painting and Wall Repair 0.00 300.00 339.05 1,800.00 3,600.00 6315 · Carpet & Flooring 0.00 300.00 0.00 1,800.00 3,600.00 6316 · Asphalt and Masonry 0.00 125.00 0.00 750.00 1,500.00 6317 · General Carpentry 0.00 125.00 111.04 750.00 1,500.00 6318 · Welding & Sheet Metal 0.00 208.34 180.26 1,250.04 2,500.00 6319 · Kitchen Hydro-Jet 0.00 166.67 0.00 1,000.02 2,000.00 6320 · E-Waste Disposal 0.00 41.67 0.00 250.02 500.00 6321 · Other Interior Service 0.00 166.67 57.20 1,000.02 2,000.00 6322 · Other Exterior Service 0.00 208.34 0.00 1,250.04 2,500.00 Total 6300 · Maintenance Services & Repairs 280.00 2,825.04 7,080.49 16,950.24 33,900.00 6330 · General Maintenance Supplies 6331 · General Electrical 0.00 166.67 480.71 1,000.02 2,000.00 6332 · Electronics 0.00 208.34 0.00 1,250.04 2,500.00 6333 · Lighting & Batteries 113.51 750.00 113.51 4,500.00 9,000.00 6334 · General Plumbing 0.00 208.34 0.00 1,250.04 2,500.00 6335 · Painting and Wall Repair 22.82 208.34 375.26 1,250.04 2,500.00 6336 · Carpet & Flooring 0.00 100.00 138.11 600.00 1,200.00 6337 · Asphalt and Masonry 0.00 66.67 0.00 400.02 800.00 6338 · General Carpentry 0.00 50.00 277.46 300.00 600.00 6339 · Welding & Sheet Metal 0.00 66.67 0.00 400.02 800.00 6340 · Furniture Repair 18.84 208.34 18.84 1,250.04 2,500.00 6341 · Other Interior Maintenance 0.00 166.67 975.41 1,000.02 2,000.00 6342 · Other Exterior Maintenance 0.00 166.67 0.00 1,000.02 2,000.00 6343 · Tools 101.88 416.67 2,428.48 2,500.02 5,000.00 6344 · Workwear 0.00 208.34 0.00 1,250.04 2,500.00 Total 6330 · General Maintenance Supplies 257.05 2,991.72 4,807.78 17,950.32 35,900.00 6350 · Utilities 6351 · PG&E Electricity 4,935.91 7,083.34 41,931.85 42,500.04 85,000.00 6352 · PG&E Gas 1,465.81 1,250.00 4,632.98 7,500.00 15,000.00 6353 · CalWater 2,560.63 1,375.00 15,318.93 8,250.00 16,500.00 6354 · Other Utilities 0.00 125.00 0.00 750.00 1,500.00 Total 6350 · Utilities 8,962.35 9,833.34 61,883.76 59,000.04 118,000.00 7100 · Marketing 7111 · Creative/Brochure Production 0.00 0.00 11,939.50 20,390.00 28,390.00 7112 · Website 0.00 0.00 475.00 0.00 0.00 7113 · Media Planning/Buying 5,396.85 7,313.25 96,298.47 106,514.50 190,000.00 7114 · Printing 342.50 541.67 1,370.00 3,250.02 6,500.00 7115 · Other Marketing 0.00 416.67 0.00 2,500.02 5,000.00 Total 7100 · Marketing 5,739.35 8,271.59 110,082.97 132,654.54 229,890.00 7120 · Public Relations 7121 · Authority Board 3,175.00 5,150.00 4,388.10 5,850.00 6,900.00 7122 · Community 219.93 416.67 1,926.11 2,500.02 5,000.00 7123 · Employee Relations 449.54 833.34 5,151.35 5,000.04 10,000.00 7124 · Other Public Relations 11:45 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis December 2018 Page 4 Dec 18 Budget Jul - Dec 18 YTD Budget Annual Budget 7124.1 · Next 25 8,931.80 13,887.80 7124 · Other Public Relations - Other -24.80 2,508.34 0.00 15,050.04 30,100.00 Total 7124 · Other Public Relations 8,907.00 2,508.34 13,887.80 15,050.04 30,100.00 7125 · Meeting 26.78 1,231.18 Total 7120 · Public Relations 12,778.25 8,908.35 26,584.54 28,400.10 52,000.00 7130 · Client Entertainment 935.75 2,000.00 6,530.50 11,000.00 20,000.00 7140 · Client Gifts 970.24 1,250.00 1,479.45 7,500.00 15,000.00 7150 · Tradeshows 7151 · Booth Rental 1,651.00 1,250.00 1,651.00 7,500.00 15,000.00 7153 · Equipment 1,468.63 1,468.63 7154 · Decorations 426.11 507.04 7155 · Registration 84.00 129.00 Total 7150 · Tradeshows 3,629.74 1,250.00 3,755.67 7,500.00 15,000.00 7160 · Industry Event Registration 25.00 416.67 753.00 2,500.02 5,000.00 7170 · Travel Expense 7171 · Airfare 0.00 422.80 7172 · Lodging 1,540.08 4,920.28 7173 · Meals 45.50 191.48 7174 · Transportation 422.67 1,595.94 7175 · Other Travel Expense 1.36 1.36 7170 · Travel Expense - Other 0.00 2,250.00 142.53 13,500.00 27,000.00 Total 7170 · Travel Expense 2,009.61 2,250.00 7,274.39 13,500.00 27,000.00 7180 · Dues & Membership 660.33 416.67 2,493.48 2,500.02 5,000.00 7190 · Group Rental Incentive 7192 · Other Group Rental Incentive -400.00 1,980.00 7190 · Group Rental Incentive - Other 0.00 333.34 0.00 2,000.04 4,000.00 Total 7190 · Group Rental Incentive -400.00 333.34 1,980.00 2,000.04 4,000.00 8100 · Professional Services 8111 · Legal 5,964.96 1,666.67 12,763.38 10,000.02 20,000.00 8112 · Staff Training & Education 0.00 500.00 2,804.76 3,000.00 6,000.00 8113 · Marketing/Other 1,121.96 975.00 8,681.96 11,739.05 21,000.00 8114 · Payroll Services 302.24 483.34 1,972.77 2,900.04 5,800.00 8115 · Audit Services 0.00 0.00 19,600.00 19,580.00 19,580.00 8116 · City Finance Services 833.33 833.34 4,999.98 5,000.04 10,000.00 8117 · Expansion Study 0.00 0.00 0.00 0.00 0.00 8118 · IT Services 3,120.00 2,833.34 17,187.34 17,000.04 34,000.00 8119 · Decorations 2,851.43 3,250.00 5,702.86 6,500.00 6,500.00 8120 · Network/WiFi 0.00 125.00 1,185.00 750.00 1,500.00 8121 · Recruitment 100.00 1,494.17 8122 · Parking & Towing 0.00 120.00 8129 · Other Professional Services -23.24 125.00 2,512.64 750.00 1,500.00 Total 8100 · Professional Services 14,270.68 10,791.69 79,024.86 77,219.19 125,880.00 8130 · Software/Systems Management 837.23 1,446.17 5,431.26 8,677.02 17,354.00 9500 · Depreciation Expenses 9501 · Depr - Building 20,783.34 124,700.04 9510 · Depr - Building Improvement 14,859.45 94,354.00 9515 · Depr - Furniture & Fixture 3,416.53 20,211.93 9520 · Depr - Food Service Equipment 422.33 422.33 9525 · Depr - Kitchen Table/ Flatware 443.83 2,662.98 9530 · Depr - Office Equipment 253.78 1,522.68 9540 · Depr - PC/ Tablet/ Mobile 387.12 387.12 9545 · Depr - Telecommunication 1,838.94 7,817.44 9560 · Depr - Improvement of Site 191.52 191.52 11:45 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis December 2018 Page 5 Dec 18 Budget Jul - Dec 18 YTD Budget Annual Budget Total 9500 · Depreciation Expenses 42,596.84 252,270.04 Total Expense 297,199.71 288,733.77 1,844,647.36 2,153,836.67 3,879,267.00 Net Ordinary Income -97,761.14 -109,900.43 -747,158.59 -1,023,086.33 -1,604,267.00 Other Income/Expense Other Income 9110 · Conference Center Tax 170,452.50 180,000.00 1,128,780.31 1,175,000.00 2,279,518.00 9120 · Interest Revenue 9121 · Interest from Operating Account 0.00 35.05 9122 · Interest from LAIF 31,938.37 31,938.37 9123 · Interest from Trustee account 0.00 1,091.62 9120 · Interest Revenue - Other 0.00 2,916.00 0.00 17,496.00 35,000.00 Total 9120 · Interest Revenue 31,938.37 2,916.00 33,065.04 17,496.00 35,000.00 9125 · Other Income 2,032.05 2,522.04 9130 · Credit Card Discount & Rebate 1,664.36 6,212.72 Total Other Income 206,087.28 182,916.00 1,170,580.11 1,192,496.00 2,314,518.00 Other Expense 9230 · Interest Expenses 0.00 8,609.84 9240 · Trustee Admin Fees 0.00 2,250.00 Total Other Expense 0.00 10,859.84 Net Other Income 206,087.28 182,916.00 1,159,720.27 1,192,496.00 2,314,518.00 Net Income 108,326.14 73,015.57 412,561.68 169,409.67 710,251.00 11:45 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis December 2018 Page 6 Jan 19 Budget Jul '18 - Jan 19 YTD Budget Annual Budget Ordinary Income/Expense Income 4100 · Rental Income 91,850.00 100,000.00 717,528.59 688,000.00 1,200,000.00 4200 · Event Services 4220 · Equipment Rental 18,561.86 143,081.44 4230 · Event Security 2,250.00 12,975.00 4235 · Other Event Services 1,130.00 9,126.47 4200 · Event Services - Other 0.00 12,000.00 20.00 86,750.00 150,000.00 Total 4200 · Event Services 21,941.86 12,000.00 165,202.91 86,750.00 150,000.00 4300 · Audio Visual Rev 4310 · Audio Visual Rental 24,397.40 108,907.90 4315 · AV Service Charge 5,570.40 25,247.40 4320 · A/V Labor Revenue 1,050.00 18,314.14 4300 · Audio Visual Rev - Other 0.00 5,000.00 0.00 68,000.00 125,000.00 Total 4300 · Audio Visual Rev 31,017.80 5,000.00 152,469.44 68,000.00 125,000.00 4400 · Food & Beverage Rev 4410 · Food & Beverage Collection 100,355.00 950,130.37 4415 · Food & Beverage Service Charge 22,078.10 209,028.69 4420 · Food & Beverage Labor Fee 500.00 36,897.70 4425 · Food & Beverage Cash Bar 0.00 9,988.21 4400 · Food & Beverage Rev - Other 0.00 65,833.34 0.00 470,833.68 800,000.00 Total 4400 · Food & Beverage Rev 122,933.10 65,833.34 1,206,044.97 470,833.68 800,000.00 Total Income 267,742.76 182,833.34 2,241,245.91 1,313,583.68 2,275,000.00 Cost of Goods Sold 4150 · Room Rental COGS 500.00 3,751.94 4250 · Event Services COGS 4250.30 · Cost of Event Security 2,386.80 11,186.80 4250.35 · Cost of Other Event Service 0.00 5,593.15 4250 · Event Services COGS - Other 0.00 1,797.35 Total 4250 · Event Services COGS 2,386.80 18,577.30 4350 · Audio & Visual COGS 4350.10 · Cost of A/V Rental 14,638.44 65,190.54 4350.20 · Cost of A/V Labor 5,227.80 37,442.44 Total 4350 · Audio & Visual COGS 19,866.24 102,632.98 4450 · Food & Beverage COGS 4450.10 · Cost of Food & Beverage 69,997.61 663,890.36 4450.15 · Food & Beverage Service COGS 16,558.58 156,771.51 4450.20 · Cost of Labor F&B 500.00 35,213.93 4450.25 · Food & Beverage Cash Bar COS 0.00 4,985.59 Total 4450 · Food & Beverage COGS 87,056.19 860,861.39 Total COGS 109,809.23 985,823.61 Gross Profit 157,933.53 182,833.34 1,255,422.30 1,313,583.68 2,275,000.00 Expense 5010 · Salaries/Benefits 5011 · Regular Salaries 67,961.46 77,823.00 472,478.10 544,761.00 933,876.00 5012 · Vacation Pay 3,814.62 24,553.35 5013 · PTO Pay 10,114.83 10,114.83 5014 · Sick Pay 3,571.06 22,778.49 5015 · Payroll Taxes 6,261.66 40,054.10 5017 · Retirement Benefits 6,145.56 12,660.84 42,374.84 88,625.88 151,930.00 5019 · Workers Comp. Insurance 829.12 1,833.34 6,682.62 12,833.38 22,000.00 5020 · Health Benefits 16,492.51 1,382.00 114,888.31 106,642.00 210,520.00 11:42 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis January 2019 Page 1 Jan 19 Budget Jul '18 - Jan 19 YTD Budget Annual Budget 5021 · Retiree's Health Benefits 1,184.63 0.00 8,292.41 7,400.00 14,800.00 5025 · Other Benefit 15.00 105.00 Total 5010 · Salaries/Benefits 116,390.45 93,699.18 742,322.05 760,262.26 1,333,126.00 5030 · General Insurance 5031 · Property Insurance 1,522.58 0.00 10,658.06 13,350.00 13,350.00 5032 · Liability Insurance 1,567.33 6,675.00 10,971.31 13,350.00 13,350.00 Total 5030 · General Insurance 3,089.91 6,675.00 21,629.37 26,700.00 26,700.00 5040 · Bank Charges/Bad Debit 5041 · Bank Charges 0.00 7,416.67 95.00 51,916.69 89,000.00 5042 · Credit Card Fee 5,757.91 57,178.30 5043 · Bad Debt 0.00 0.00 0.00 0.00 6,000.00 Total 5040 · Bank Charges/Bad Debit 5,757.91 7,416.67 57,273.30 51,916.69 95,000.00 5050 · Property/Taxes/Leases 5051 · Property Lease 35,000.00 0.00 245,000.00 150,000.00 420,000.00 5052 · Parking Lot Lease 4,100.00 4,100.00 27,800.00 27,800.00 48,300.00 5053 · Property Taxes 10,139.27 0.00 20,278.54 10,250.00 20,500.00 5054 · Possessory Tax 0.00 3,400.00 1,791.46 6,600.00 6,600.00 Total 5050 · Property/Taxes/Leases 49,239.27 7,500.00 294,870.00 194,650.00 495,400.00 5060 · Debt Service 5061 · Debt Service Payment 0.00 0.00 469,200.00 469,200.00 5062 · Debt Service Offset 0.00 0.00 1,000.00 1,000.00 Total 5060 · Debt Service 0.00 0.00 470,200.00 470,200.00 5070 · Office Expenses 5071 · Equipment Purchase 69.91 435.69 5073 · Computers, Electronics & IT 1,603.10 4,525.75 5075 · Office Supplies 103.39 1,004.67 2,335.73 7,032.69 12,056.00 5076 · Copier 5076.1 · Lease 434.04 3,340.28 5076.3 · Supplies 0.00 150.00 0.00 1,050.00 1,800.00 5076.4 · Other Copier Expense 0.00 52.12 5076 · Copier - Other 0.00 500.00 0.00 3,500.00 6,000.00 Total 5076 · Copier 434.04 650.00 3,392.40 4,550.00 7,800.00 5077 · Postage 5077.1 · Postage Machine 26.77 27.00 161.61 189.00 324.00 5077.2 · Postage Usage 0.00 208.34 158.99 1,458.38 2,500.00 5077.3 · UPS 116.00 110.00 899.00 770.00 1,320.00 5077.4 · FedEx 28.62 74.80 5077.5 · Other Postage Expense 0.00 127.35 5077 · Postage - Other 0.00 42.26 Total 5077 · Postage 171.39 345.34 1,464.01 2,417.38 4,144.00 5078 · Other Office Expense 169.62 295.68 Total 5070 · Office Expenses 2,551.45 2,000.01 12,449.26 14,000.07 24,000.00 5079 · Printing & Stationary 49.44 840.59 5080 · Client Services Expenses 5081 · Transportation Service 397.16 541.67 3,250.04 3,791.69 6,500.00 5082 · Linen 285.75 800.00 3,790.72 5,600.00 9,600.00 5083 · Guest Water Service 828.09 1,666.67 4,370.96 11,666.69 20,000.00 5084 · Expenses to Client 0.00 83.34 0.00 583.38 1,000.00 5085 · Pens/Pads/Candy 0.00 208.34 5,310.79 1,458.38 2,500.00 5086 · Other Clients Services 24.83 41.67 176.78 291.69 500.00 11:42 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis January 2019 Page 2 Jan 19 Budget Jul '18 - Jan 19 YTD Budget Annual Budget Total 5080 · Client Services Expenses 1,535.83 3,341.69 16,899.29 23,391.83 40,100.00 6210 · Custodial Services 6211 · Regular Custodial Hours 11,532.00 13,400.00 87,564.00 93,800.00 160,800.00 6212 · Other Custodial Services 0.00 1,100.00 4,296.00 7,700.00 13,200.00 6213 · Custodial Supplies 1,132.58 1,400.00 6,340.48 9,800.00 16,800.00 6214 · Custodial Equipment 0.00 100.00 0.00 700.00 1,200.00 Total 6210 · Custodial Services 12,664.58 16,000.00 98,200.48 112,000.00 192,000.00 6220 · Landscaping 6221 · Landscaping Exterior Service 325.00 325.00 2,275.00 2,275.00 3,900.00 6222 · Landscaping Interior Service 325.00 325.00 2,275.00 2,275.00 3,900.00 6223 · Landscaping Tools 37.16 100.00 37.16 700.00 1,200.00 6224 · Landscaping Supplies & Other 0.00 458.34 0.00 3,208.38 5,500.00 Total 6220 · Landscaping 687.16 1,208.34 4,587.16 8,458.38 14,500.00 6230 · Safety & Security 6231 · Alarm Monitoring 162.00 480.00 648.00 1,440.00 1,945.00 6232 · Fire System Test & Inspection 375.00 750.00 1,250.00 2,250.00 2,250.00 6233 · SSFFD Inspections 0.00 400.00 0.00 800.00 800.00 6234 · First Aid Kit PM Service 0.00 100.00 0.00 700.00 1,100.00 6235 · Fire Extinguisher PM Service 0.00 100.00 0.00 700.00 1,150.00 6236 · Emergency Training 0.00 600.00 0.00 1,200.00 1,200.00 6237 · Other Safety Service 0.00 100.00 0.00 800.00 1,500.00 6238 · Other Safety Eqt. & Supplies 69.58 200.00 389.30 1,455.00 2,555.00 Total 6230 · Safety & Security 606.58 2,730.00 2,287.30 9,345.00 12,500.00 6240 · Security 6241 · Security Regular Hours 12,802.53 15,028.00 96,309.39 105,196.00 180,336.00 6242 · Security for Events 0.00 298.42 0.00 2,088.94 3,581.00 6243 · Police 0.00 550.00 0.00 3,850.00 6,600.00 Total 6240 · Security 12,802.53 15,876.42 96,309.39 111,134.94 190,517.00 6250 · Event Labor 6251 · Setup/Teardown Service 6,981.00 8,341.67 54,106.00 58,391.69 100,100.00 6252 · Other Event Labor 3,500.00 3,500.00 25,683.00 24,500.00 42,000.00 Total 6250 · Event Labor 10,481.00 11,841.67 79,789.00 82,891.69 142,100.00 6260 · HVAC 6261 · HVAC PM Service 0.00 1,200.00 2,400.00 3,600.00 4,800.00 6262 · HVAC Repair Service 0.00 250.00 530.00 1,750.00 3,000.00 6263 · HVAC Filters 0.00 950.00 1,845.84 2,850.00 3,800.00 6264 · HVAC Other Supplies 0.00 583.00 0.00 4,081.00 7,000.00 Total 6260 · HVAC 0.00 2,983.00 4,775.84 12,281.00 18,600.00 6270 · Kitchen 6271 · Kitchen PM Service 0.00 100.00 1,981.25 700.00 1,200.00 6272 · Kitchen Eqt. Service 0.00 208.34 316.78 1,458.38 2,500.00 6273 · Kitchen Refrigeration PM 0.00 216.67 650.00 1,516.69 2,600.00 6274 · Kitchen Refrigeration Service 650.00 166.67 3,578.36 1,166.69 2,000.00 6275 · Kitchen Grease Trap 0.00 166.67 1,566.32 1,166.69 2,000.00 6276 · Equipment Purchase 0.00 183.34 0.00 1,283.38 2,200.00 6277 · Kitchen Purchases 0.00 208.34 30.56 1,458.38 2,500.00 6278 · Kitchen Other 0.00 416.67 132.19 2,916.69 5,000.00 Total 6270 · Kitchen 650.00 1,666.70 8,255.46 11,666.90 20,000.00 6280 · Communications 6281 · IP Phone System Management 561.64 1,158.00 5,503.38 3,474.00 4,632.00 6282 · Wireless Cell Phones 734.93 900.00 5,248.33 6,500.00 10,750.00 6283 · ADA Pay Phone 0.00 78.00 234.00 546.00 936.00 11:42 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis January 2019 Page 3 Jan 19 Budget Jul '18 - Jan 19 YTD Budget Annual Budget 6284 · Main Telephone Line -11.08 660.50 1,758.59 4,623.50 7,926.00 6285 · Comcast Office Line 243.42 241.09 1,565.83 1,687.63 2,893.00 6286 · Comcast Client Line 375.35 346.92 2,613.11 2,428.44 4,163.00 6287 · Fiber Optic Line 1 2,686.97 2,925.00 19,657.20 20,475.00 35,100.00 6288 · Fiber Optic Line 2 2,659.33 2,725.00 19,616.22 19,075.00 32,700.00 6289 · Other Communications 0.00 125.00 286.69 875.00 1,500.00 Total 6280 · Communications 7,250.56 9,159.51 56,483.35 59,684.57 100,600.00 6300 · Maintenance Services & Repairs 6310 · Airwall Maintenance 1,219.62 333.34 5,034.28 2,333.38 4,000.00 6311 · Pest Control 290.00 325.00 1,970.00 2,275.00 3,900.00 6312 · General Electrical 0.00 316.67 321.73 2,216.69 3,800.00 6313 · General Plumbing 0.00 208.34 576.55 1,458.38 2,500.00 6314 · Painting and Wall Repair 0.00 300.00 339.05 2,100.00 3,600.00 6315 · Carpet & Flooring 0.00 300.00 0.00 2,100.00 3,600.00 6316 · Asphalt and Masonry 0.00 125.00 0.00 875.00 1,500.00 6317 · General Carpentry 0.00 125.00 111.04 875.00 1,500.00 6318 · Welding & Sheet Metal 0.00 208.34 180.26 1,458.38 2,500.00 6319 · Kitchen Hydro-Jet 0.00 166.67 0.00 1,166.69 2,000.00 6320 · E-Waste Disposal 0.00 41.67 0.00 291.69 500.00 6321 · Other Interior Service 0.00 166.67 57.20 1,166.69 2,000.00 6322 · Other Exterior Service 93.72 208.34 93.72 1,458.38 2,500.00 Total 6300 · Maintenance Services & Repairs 1,603.34 2,825.04 8,683.83 19,775.28 33,900.00 6330 · General Maintenance Supplies 6331 · General Electrical 0.00 166.67 480.71 1,166.69 2,000.00 6332 · Electronics 0.00 208.34 0.00 1,458.38 2,500.00 6333 · Lighting & Batteries 0.00 750.00 113.51 5,250.00 9,000.00 6334 · General Plumbing 0.00 208.34 0.00 1,458.38 2,500.00 6335 · Painting and Wall Repair 0.00 208.34 375.26 1,458.38 2,500.00 6336 · Carpet & Flooring 0.00 100.00 138.11 700.00 1,200.00 6337 · Asphalt and Masonry 0.00 66.67 0.00 466.69 800.00 6338 · General Carpentry 120.00 50.00 397.46 350.00 600.00 6339 · Welding & Sheet Metal 0.00 66.67 0.00 466.69 800.00 6340 · Furniture Repair 0.00 208.34 18.84 1,458.38 2,500.00 6341 · Other Interior Maintenance 0.00 166.67 975.41 1,166.69 2,000.00 6342 · Other Exterior Maintenance 49.94 166.67 49.94 1,166.69 2,000.00 6343 · Tools 0.00 416.67 2,428.48 2,916.69 5,000.00 6344 · Workwear 153.80 208.34 153.80 1,458.38 2,500.00 Total 6330 · General Maintenance Supplies 323.74 2,991.72 5,131.52 20,942.04 35,900.00 6350 · Utilities 6351 · PG&E Electricity 5,063.15 7,083.34 46,995.00 49,583.38 85,000.00 6352 · PG&E Gas 1,296.11 1,250.00 5,929.09 8,750.00 15,000.00 6353 · CalWater 2,274.39 1,375.00 17,593.32 9,625.00 16,500.00 6354 · Other Utilities 0.00 125.00 0.00 875.00 1,500.00 Total 6350 · Utilities 8,633.65 9,833.34 70,517.41 68,833.38 118,000.00 7100 · Marketing 7111 · Creative/Brochure Production 0.00 0.00 11,939.50 20,390.00 28,390.00 7112 · Website 0.00 0.00 475.00 0.00 0.00 7113 · Media Planning/Buying 6,128.85 6,418.25 102,427.32 112,932.75 190,000.00 7114 · Printing 342.50 541.67 1,712.50 3,791.69 6,500.00 7115 · Other Marketing 300.00 416.67 300.00 2,916.69 5,000.00 Total 7100 · Marketing 6,771.35 7,376.59 116,854.32 140,031.13 229,890.00 7120 · Public Relations 7121 · Authority Board 0.00 0.00 4,388.10 5,850.00 6,900.00 7122 · Community 200.82 416.67 2,126.93 2,916.69 5,000.00 7123 · Employee Relations 1,366.25 833.34 6,517.60 5,833.38 10,000.00 11:42 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis January 2019 Page 4 Jan 19 Budget Jul '18 - Jan 19 YTD Budget Annual Budget 7124 · Other Public Relations 7124.1 · Next 25 5,000.00 18,887.80 7124 · Other Public Relations - Other 0.00 2,508.34 0.00 17,558.38 30,100.00 Total 7124 · Other Public Relations 5,000.00 2,508.34 18,887.80 17,558.38 30,100.00 7125 · Meeting 267.41 1,498.59 Total 7120 · Public Relations 6,834.48 3,758.35 33,419.02 32,158.45 52,000.00 7130 · Client Entertainment 283.13 1,500.00 6,813.63 12,500.00 20,000.00 7140 · Client Gifts 0.00 1,250.00 1,479.45 8,750.00 15,000.00 7150 · Tradeshows 7151 · Booth Rental 0.00 1,250.00 1,651.00 8,750.00 15,000.00 7153 · Equipment 0.00 1,468.63 7154 · Decorations 0.00 507.04 7155 · Registration 285.00 414.00 Total 7150 · Tradeshows 285.00 1,250.00 4,040.67 8,750.00 15,000.00 7160 · Industry Event Registration 0.00 416.67 753.00 2,916.69 5,000.00 7170 · Travel Expense 7171 · Airfare 0.00 422.80 7172 · Lodging 0.00 4,920.28 7173 · Meals 0.00 191.48 7174 · Transportation 128.54 1,724.48 7175 · Other Travel Expense 17.00 18.36 7170 · Travel Expense - Other 0.00 2,250.00 142.53 15,750.00 27,000.00 Total 7170 · Travel Expense 145.54 2,250.00 7,419.93 15,750.00 27,000.00 7180 · Dues & Membership 260.33 416.67 2,753.81 2,916.69 5,000.00 7190 · Group Rental Incentive 7192 · Other Group Rental Incentive 0.00 1,980.00 7190 · Group Rental Incentive - Other 0.00 333.34 0.00 2,333.38 4,000.00 Total 7190 · Group Rental Incentive 0.00 333.34 1,980.00 2,333.38 4,000.00 8100 · Professional Services 8111 · Legal 7,429.50 1,666.67 20,192.88 11,666.69 20,000.00 8112 · Staff Training & Education 900.00 500.00 3,704.76 3,500.00 6,000.00 8113 · Marketing/Other 1,020.00 975.00 9,701.96 12,714.05 21,000.00 8114 · Payroll Services 444.24 483.34 2,417.01 3,383.38 5,800.00 8115 · Audit Services 0.00 19,600.00 19,580.00 19,580.00 8116 · City Finance Services 833.33 833.34 5,833.31 5,833.38 10,000.00 8117 · Expansion Study 0.00 0.00 0.00 0.00 0.00 8118 · IT Services 3,840.00 2,833.34 21,027.34 19,833.38 34,000.00 8119 · Decorations 0.00 5,702.86 6,500.00 6,500.00 8120 · Network/WiFi 0.00 125.00 1,185.00 875.00 1,500.00 8121 · Recruitment 100.00 1,594.17 8122 · Parking & Towing 0.00 120.00 8129 · Other Professional Services 78.83 125.00 2,591.47 875.00 1,500.00 Total 8100 · Professional Services 14,645.90 7,541.69 93,670.76 84,760.88 125,880.00 8130 · Software/Systems Management 918.11 1,446.17 6,349.37 10,123.19 17,354.00 9500 · Depreciation Expenses 9501 · Depr - Building 25,440.59 150,140.63 9510 · Depr - Building Improvement 12,299.92 106,653.92 9515 · Depr - Furniture & Fixture 2,915.81 23,127.74 9520 · Depr - Food Service Equipment 1,137.26 1,559.59 9525 · Depr - Kitchen Table/ Flatware 443.83 3,106.81 9530 · Depr - Office Equipment 253.78 1,776.46 9540 · Depr - PC/ Tablet/ Mobile 387.12 774.24 9545 · Depr - Telecommunication 1,074.73 8,892.17 9555 · Depr - Machinery & Vehicles 139.10 139.10 11:42 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis January 2019 Page 5 Jan 19 Budget Jul '18 - Jan 19 YTD Budget Annual Budget 9560 · Depr - Improvement of Site 818.05 1,009.57 Total 9500 · Depreciation Expenses 44,910.19 297,180.23 Total Expense 309,371.43 225,287.77 2,154,018.79 2,379,124.44 3,879,267.00 Net Ordinary Income -151,437.90 -42,454.43 -898,596.49 -1,065,540.76 -1,604,267.00 Other Income/Expense Other Income 9110 · Conference Center Tax 171,780.39 164,518.00 1,300,560.70 1,339,518.00 2,279,518.00 9120 · Interest Revenue 9121 · Interest from Operating Account 0.00 35.05 9122 · Interest from LAIF 0.00 31,938.37 9123 · Interest from Trustee account 0.00 1,091.62 9120 · Interest Revenue - Other 0.00 2,916.00 0.00 20,412.00 35,000.00 Total 9120 · Interest Revenue 0.00 2,916.00 33,065.04 20,412.00 35,000.00 9125 · Other Income 0.00 2,522.04 9130 · Credit Card Discount & Rebate 325.21 6,537.93 Total Other Income 172,105.60 167,434.00 1,342,685.71 1,359,930.00 2,314,518.00 Other Expense 9230 · Interest Expenses 0.00 8,609.84 9240 · Trustee Admin Fees 0.00 2,250.00 Total Other Expense 0.00 10,859.84 Net Other Income 172,105.60 167,434.00 1,331,825.87 1,359,930.00 2,314,518.00 Net Income 20,667.70 124,979.57 433,229.38 294,389.24 710,251.00 11:42 AM South San Francisco Conference Center 04/08/19 Profit & Loss Budget Performance Accrual Basis January 2019 Page 6 South San Francisco Conference Center Fiscal Year 2018-2019 Capital Improvement Budget FY 18-19 Project #Project Name Project Status Date Start Date Completed Budget $$Actual Cost Over Under 1819-01 Replace and Install Three (3) Convection Ovens Griddle Completed 7/9/2018 12/1/2018 41,000.00$ 43,381.37$ 2,381.37$ -$ 1819-02 Replace and Install Counter Gas /Charbroiled Grill's Completed 7/9/2018 12/1/2018 6,500.00$ 5,266.57$ -$ 1,233.43$ 1819-03 Epoxy Kitchen Floors and repair walls Completed 7/28/2018 12/1/2018 45,500.00$ 36,424.48$ -$ 9,075.52$ 1819-04 Resurface Parking Lots and Parking Lines Completed 7/5/2018 12/1/2018 20,000.00$ 16,087.36$ -$ 3,912.64$ 1819-05 Exterior Painting of Entire Building/Glass Frames Completed 7/1/2018 12/1/2018 125,000.00$ 114,430.00$ -$ 10,570.00$ 1819-06 Replace and repair Awnings on North Side of Building Completed 6/21/2018 12/1/2018 36,500.00$ 36,236.10$ -$ 263.90$ 1819-07 Replace Acoustic Ceiling Tiles Part One (1)Completed 12/31/2018 1/1/2019 10,500.00$ 10,739.24$ 239.24$ -$ 1819-08 Replace 250 Arena Chairs and Hand chair Carts Completed 2/20/2019 3/1/2019 40,500.00$ 42,032.41$ 1,532.41$ -$ 1819-09 Purchase Lobby Furniture Completed 3/4/2019 4/1/2019 4,000.00$ 4,629.53$ 629.53$ -$ 1819-10 Replace and Purchase Dance Floor, tongue and Groves/4 Carts Completed 12/26/2018 3/1/2019 33,500.00$ 34,775.96$ 1,275.96$ -$ 1819-11 Purchase and Replace 25 years old Glass Vanity Mirrors Completed 7/26/2018 12/1/2018 7,500.00$ 6,894.00$ -$ 606.00$ 1819-12 Purchase and Replace Office Computers (laptops)Completed 7/1/2018 12/1/2018 25,000.00$ 23,227.40$ -$ 1,772.60$ 1819-13 Network Cable Upgrade and Video/Audio Jack's Completed 7/1/2018 12/1/2018 15,000.00$ 4,204.60$ -$ 10,795.40$ 1819-14 Replace five (5) years old Server for two (2) New ones to support Offices/Included all necessary hardware Completed 5/1/2018 12/1/2018 30,000.00$ 38,594.30$ 8,594.30$ -$ 1819-15 Replace Two Pitco 40D Natural Gas 40-45lb Fryer Completed 7/9/2018 12/1/2018 (2,032.05)$ 2,032.05$ 4,064.10$ -$ 438,467.95$ 418,955.37$ 14,652.81$ 38,229.49$ South San Francisco Conference Center Fiscal Year 2019-2020 Capital Improvement Budget PROPOSED FY 2019-2020 Project #Project Name Project Status Date Start Date Completed Budget $$Actual Cost Over Under 1920-01 Replace and Install Booster for Water Heaters 12/1/2019 12/30/2019 $7,500.00 -$ 1920-02 Replace and Install Amplifiers and Equalizers 7/1/2019 9/30/2019 $155,000.00 -$ 1920-03 Replace Directional Signs, Monitors and Accessories 10/1/2019 12/30/2019 $7,000.00 -$ 1920-04 Replace and Purchase 106 Units of Table Skirting 2/1/2020 3/30/2020 $12,000.00 -$ 1920-05 Upgrade BrightSign Cloud Base Signage 10/1/2019 12/30/2019 $15,000.00 -$ 1920-06 Replace 250 Arena Style Chairs and Hand Carts 8/1/2019 9/30/2019 $46,000.00 -$ 1920-07 Purchase and Replace Six (6) Podiums 9/1/2019 9/30/2019 $12,000.00 -$ 1920-08 Replace and Purchase Entrance Door Hardware 1/1/2020 3/30/2020 $30,000.00 -$ 1920-09 Purchase and Replace Electronic Main Monitors 10/1/2019 12/30/2019 $15,000.00 -$ 1920-10 Update and Replace Existing 110v Wall and Floor Outlets 9/1/2019 9/30/2019 $16,500.00 -$ 1920-11 Purchase and Replace Mobile Staging and Railings 8/1/2019 9/30/2019 $45,000.00 -$ 1920-12 Replace Wallpaper with Wall Texture in all Lobby Areas TBD TBD $52,000.00 -$ 1920-13 Upgrade and Install Firewall and Protection to Servers 7/1/2019 9/30/2019 $45,000.00 -$ 1920-14 Purchase and Replace Carpet Extractor Machine 7/1/2019 9/30/2019 7,500.00$ -$ 465,500.00$ -$ -$ -$