HomeMy WebLinkAboutMinutes 2019-11-13 @6:00CALL TO ORDER
ROLL CALL
AGENDA REVIEW
MINUTES
SPECIAL MEETING
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
Meeting held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, NOVEMBER 13, 2019
6:00 p.m.
6:01 p.m.
Present: Councilmembers Addiego, Nagales, and Nicolas,
Vice Mayor Garbarino and Mayor Matsumoto.
City Manager Futrell recommended that Council postpone Consent Item No. 6 to the next Regular
City Council meeting.
PUBLIC COMMENTS — comments are limited to items on the Special Meeting Agenda.
None.
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which Council voted and engaged in
discussion of specific item as follows: Mayor Matsumoto pulled item #1 for Council discussion.
1. Report regarding Resolution No. 145-2019 authorizing the acceptance of a $5,000 donation
to the Parks and Recreation Department from Bimbo Bakeries USA to purchase new tables
and chairs for the Senior Services Program at Magnolia Center. (Sharon Ranals, Director,
Parks and Recreation Department)
Mayor Matsumoto thanked Bimbo Bakeries on behalf of the City Council for their generous
contribution. Bimbo Bakeries Plant Manager Victor Smith and staff presented a $5,000 check and
expressed their desire to continue to support the City's program. Senior Services Supervisor
Cullinan thanked Bimbo for their donation and presented a thank you note on behalf of staff
and their clients.
2. Report regarding Resolution No. 146-2019 authorizing an application for S132 Planning
Grants (Sailesh Mehra, Planning Manager and Julie Barnard, Economic Development
Coordinator)
3. Report regarding Resolution No. 147-2019 approving the final map for Bayview 22 (also
known as Oakmont Meadows), authorizing the City Manager to execute the improvement
agreement and storm water treatment measures maintenance agreement, and authorizing the
recordation of the final map, the improvement agreement and all related documents, and
approving a credit for private off-site open space for common interest developments. (Jason
Hallare, Senior Engineer)
4. Report regarding Resolution No. 148-2019 accepting the increase of grant funds from the
After School Education and Safety Grant by $19,194 for a total of $247,695 per year in
Fiscal Years 2019-20 and 2020-21, and amending the Parks and Recreation Department and
Library Department Fiscal Year 2019-20 and 2020-21 Operating Budgets pursuant to budget
amendment #20-024. (Sharon Ranals, Parks and Recreation Director)
5. Report regarding Resolution No. 149-2019 authorizing the acceptance of $25,000 in grant
funding from the Woodlawn Foundation to support the Community Learning Center's
after-school homework program and approve Budget Amendment 20.022. (Valerie Sommer,
Library Director)
Motion— Vice Mayor Garbarino/Second— Councilmember Nicolas: to approve Consent Calendar
items #I - 5. Unanimously approved by roll call vote.
CONSENT CALENDAR – Item not heard
6. Report regarding an Ordinance repealing and replacing Chapters 15.06, 15.08, 15.10, 15.12,
15.14, 15.16, 15.20, 15.22, 15.24, 15.26, 15.32, 15.34 and 15.36 of the South San Francisco
Municipal Code pertaining to building regulations in their entirety, and adopting by
reference and amending the 2019 Editions of the California Administrative, Building,
Residential, Electrical, Mechanical, Plumbing, Energy, Historical Building, Fire, Green
Building Standards, Existing Building, Referenced Standards Codes, and the International
Property Maintenance Code. (Second Reading) (Phillip Perry, Building Official)
6a. An ordinance repealing and replacing Chapters 15.06 (California Administrative Code),
15.08 (California Building Code), 15.10 (Uniform Housing Code), 15.12 (California
Plumbing Code), 15.14 (California Residential Code), 15.16 (California Mechanical Code),
15.20 (California Electrical Code), 15.22 ( California Green Building Standards Code),
15.24 (California Fire Code), 15.26 (California Energy Code), 15.32 (California Historical
Building Code), 15.34 (California Existing Building Code), and 15.36 (California
Referenced Standards Code) of the South San Francisco Municipal Code in order to adopt
by reference and amend provisions of the 2019 Edition of the California Building Standards
Code, California Code of Regulations, Title 24, parts 1, 2, 2.5, 3, 4, 5, 6, 8, 9, 10, 11, and 12
ADMINISTRATIVE BUSINESS
7. Report regarding Resolution No. 150-2019 awarding a construction contract to JMB
Construction, Inc. of South San Francisco, California for the Sanitary Sewer Pump Station
No. 2 Upgrade (Project No. ss1702) in an amount not to exceed $ 4,505,000, authorizing a
total construction budget of $6,350,500 and authorizing the City Manager to execute the
construction contract on behalf of the City; and approving a cost-sharing agreement with
Alexandria Real Estate Equities (ARE) to pay for architectural improvements to the station,
and authorizing the City Manager to execute agreements on behalf of the City. (Nicholas
Talbot, Assistant Plant Superintendent, and Peter Vorametsanti, Swinerton Management and
Consulting)
SPECIAL CITY COUNCIL MEETING NOVEMBER 13, 2019
MINUTES PAGE 2
Assistant Plant Superintendent Talbot presented a report regarding a resolution awarding a
construction contract to JMB Construction, Inc. of South San Francisco, California for the Sanitary
Sewer Pump Station No. 2 Upgrade (Project No. ss1702) in an amount not to exceed $ 4,505,000,
authorizing a total construction budget of $6,350,500 and authorizing the City Manager to execute
the construction contract on behalf of the City; and approving a cost-sharing agreement with
Alexandria Real Estate Equities (ARE) to pay for architectural improvements to the station, and
authorizing the City Manager to execute agreements on behalf of the City. He indicated that Pump
Station No. 2 is located at 955 Gateway Boulevard on the west side of the street near the
intersection of Oyster Point Blvd. The City constructed Pump Station No. 2 in 1982. The Pump
Station is an essential piece of infrastructure, receiving sewage from the Oyster Point area and
transmitting it to the Water Quality Control Plant. The facility is reaching the end of its useful life,
and with the new developments in the Oyster Point Area, this project will increase the pumping
capacity to accommodate full occupancy in the Oyster Point Area.
Pump Station No. 2 resides in a public sewer easement within the 955 Gateway Blvd property
managed by ARE. This property owner desires to improve the appearance of the pump station
building to enhance curb appeal. The easement owner agrees to incur the cost to add an architectural
fagade to the pump station building. These architectural improvements enhance the aesthetics of
this project. The engineering estimate for the fagade is $120,000, and the design and administration
estimate is an additional $69,135 for a total of $189,135.00. Staff presented the project to the
Design Review Board and received the board's approval. This cost-sharing agreement also
represents a public-private partnership that enhances community relations.
He indicated that contractors would need to divert the flow that currently comes into the pump
station while they construct the new wet well. This diversion will require space belonging to ARE.
More specifically, the landscaped area adjacent to the southwest corner of the Gateway and Oyster
Point intersection. The area will be restored and returned to ARE after contractors complete the
project. The existing permanent easement will also have to be expanded to accommodate the
station upgrade. ARE agree to grant the City these easements for station expansion purposes.
The contract improvements, as designed by Schaaf & Wheeler under subcontract with Wilsey Ham,
represent a full overhaul by replacing the aging pumps, motors, and control systems, and by
upsizing the station storage and pumping capacity to accommodate the extensive growth in the
station's service area. These improvements will increase the station capacity, improve operational
control and reliability, and bring the station up to current technological standards. The engineer's
estimate for the construction contract work was $4,600,000; the project came in at $4,500,000 with
a construction contingency of 20%.
Plant Superintendent Schumacker stated that a 20% construction contingency is standard for
treatment plant projects and indicated it was a very conservative number to ensure project
completion.
Mayor Matsumoto inquired about the Construction Administration/Management of 10% fee
calculation. Plant Superintendent Schumacker indicated that it is a standard cost. Mayor Matsumoto
inquired about the total project cost of $6,350,000 and whether the amount was included in the
City's Capital Improvement Program (CIP). Plant Superintendent Schumacker stated that all costs
are included in the project.
SPECIAL CITY COUNCIL MEETING NOVEMBER 13, 2019
MINUTES PAGE 3
Councilmember Addiego inquired if the contingency amounts were included in the CIP. Plant
Superintendent Schumacker stated that the all costs were included in the project and the CIP.
Mayor Matsumoto requested clarification on the funding agreement for Public Improvements
shared cost of $189,000 (page 2 of Exhibit B). Plant Superintendent Schumacker indicated that
Exhibit B was for architectural costs and did not include administrative costs.
Motion — Councilmember Nagales/Second — Councilmember Nicolas: To approve Resolution No.
Resolution No. 150-2019 awarding a construction contract to JMB Construction, Inc. of South San
Francisco, California for the Sanitary Sewer Pump Station No. 2 Upgrade (Project No. ss 1702) in
an amount not to exceed $ 4,505,000, authorizing a total construction budget of $6,350,500 and
authorizing the City Manager to execute the construction contract on behalf of the City; and
approving a cost-sharing agreement with Alexandria Real Estate Equities (ARE) to pay for
architectural improvements to the station, and authorizing the City Manager to execute agreements
on behalf of the City. Unanimously approved by roll call vote.
ADJOURNMENT
Being no further business Mayor Matsumoto adjourned the meeting at 6:27 p.m.
Respectfully submitted by:
osa Govea Acosta, CMC, CPMC
City Clerk
Approved by:
4Ri,.a,d �Garbbarino
Mayor
Approved by the City Council: D 1 / o g / Za 2®
SPECIAL CITY COUNCIL MEETING NOVEMBER 13, 2019
MINUTES PAGE 4