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HomeMy WebLinkAbout03 16 2021 P&RC Packet - FINAL Agenda CITY OF SOUTH SAN FRANCISCO MEETING OF THE PARKS AND RECREATION COMMISSION TELECONFERENCE MEETING NOTICE Tuesday, March 16, 2021 7:00 p.m. Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the following is a general outline of our procedures: Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health Officer of San Mateo County dated March 31, 2020. The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone: Join Zoom Meeting https://ssf-net.zoom.us/j/86235905025?pwd=dXV5WWlqUVNRVGQyQmtLdFZqdXFxQT09 Meeting ID: 862 3590 5025 Passcode: 386963 The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Commissioners Aires, Battaglia, DeNardi, Firpo, and Lock, and Vice Chair Uy and Chair Camacho and essential City staff will participate via Teleconference. Members of the public may submit their comments on any agenda item or public comment via email or Parks & Recreation main line. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. Public Comment: Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the GoToMeeting session, join the meeting from your computer or mobile device, enter your name, and request to comment through the “Chat” function and a staff person will add you to the queue for comments and unmute your microphone during the comment period. In the alternative, you may also provide email comments received during the meeting will be read into the record. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. Remote Public Comments: Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting. The email and phone line below will be monitored during the meeting and public comments received will be read into the record. The City encourages the submission of comments by 6:00pm on Tuesday, March 16, 2021, to facilitate inclusion in the meeting record. A maximum of 3 minutes per individual comment will be read into the record. Comments that are not in compliance the Commission’s rules of decorum may be summarized for the record rather than read verbatim. Email: [email protected] Electronic Comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments so that they comply with the 3 minute time limitation for public comment. Parks & Recreation Hotline: (650) 829-3837 Voice messages will be monitored during the meeting, and read into the record. Your voicemail should be limited so that it complies with the 3 minute time limitation for public comment. If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. ROBERT UY CHAIRPERSON WILLIAM LOCK STEPHEN FIRPO VICE CHAIR SECRETARY MICHAEL AIRES BETTY BATTAGLIA COMMISSIONER COMMISSIONER KRISTY CAMACHO RUTH DeNARDI COMMISSIONER COMMISSIONER SHARON RANALS ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION GREG MEDIATI DEPUTY DIRECTOR OF PARKS AND RECREATION Agenda CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MEETING Teleconference Meeting Tuesday, March 16, 2021 7:00 p.m. A G E N D A I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the February 16, 2021 Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. Old Business A. Orange Memorial Park Ballfield Construction Update B. COVID-19 Response and Modified Operations Update C. General Plan Community Advisory Committee Update and Representative Assignments VIII. New Business A. City Council Ad Hoc Naming Committee Recommendation to Rename Westborough Recreation Center and Magnolia Center B. Operating Budget Update for Fiscal Years 2020/21 and 2021/22 IX. Friends of Parks and Recreation X. Beautification Committee XI. Items from Commission XII. Items from Staff A. Calendar of Events B. Administrative Update XIII. Adjournment Next Meeting: Regular Meeting: Tuesday, April 20, 2021 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, FEBRUARY 16, 2021 I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, February 16, 2021, via teleconference due to the COVID- 19 pandemic and local shelter in place health orders. II. ROLL CALL: Present: Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Lock, and Uy Absent: All were present. Staff: Sharon Ranals, ACM/Director of Parks and Recreation Greg Mediati, Deputy Director of Parks and Recreation Angela Duldulao, Recreation Manager Joshua Richardson, Parks Manager Tony Rozzi, Chief Planner Kari Jung, Administrative Assistant Laura Armanino, Childcare Supervisor Kimberly Morrison, Assistant Childcare Supervisor Philip Vitale, Deputy Director of Capital Projects Devin Stenhouse, Classes Supervisor Mike Mulkerrins, Sports/Rentals Supervisor Bill Stridbeck, Sports Coordinator Kelli Jo Cullinan, Seniors Supervisor III. PLEDGE OF ALLEGIANCE: Skipped. IV. AGENDA REVIEW: Chair Uy requested that recognition of retiring employees be moved to the top of the agenda so that they would be able to leave / attend to other commitments after their item. V. APPROVAL OF MINUTES OF THE JANUARY 19, 2021, MEETING: Approved by motion. Motion: Commissioner Camacho / Seconded: Commissioner Battaglia. VI. CITIZEN PARTICIPATION: ACM Ranals acknowledged Councilmember Flores in attendance. Councilmember Flores offered his thanks to staff and the Commission for their work and reflected that he started his service with the Parks and Recreation Commission. He offered additional appreciation to the retirees who have given such amazing years of service to the city. VII. BEAUTIFICATION COMMITTEE Deputy Director Mediati reported that there has not been a Beautification Committee meeting since February of last year and there is nothing new to report. Parks and Recreation Commission Minutes of the Meeting of February 16, 2021 Page 2 VIII. OLD BUSINESS: A. Presentation of CPRS District IV Award Recipients Deputy Mediati presented the four nominees and recipients for the CPRS District IV awards: • Award of Excellence: Gardiner Park • Volunteer and Sponsor Citation Award: Jesus Ruiz • Professional Merit Award: Susan Filereto • Key to the Community: Full Day Childcare Program Jesse Ruiz was not able to attend but shared the following written statement: “Thank you Commissioners for this recognition, and I must add that this opportunity to serve our community has been a reward all on its own.” Susan Filereto expressed her thanks for the honor. Commission Battaglia offered congratulations to the group. Commissioner Firpo shared that the honors are well deserved. Commissioner Camacho also thanked and congratulated the award winners. Chair Uy offered thanks for the dedication and amazing work over the years and highlighted the amazing work of the childcare program which is a huge lifeline to our Community. Supervisor Armanino shared the acknowledgement with her staff, noting they are there every day for 11 hour days working with the kids and navigating virtual learning and juggling multiple schedules making sure that the kids are logging on at all the different times they have to get on. It’s an incredible team with an incredible mentor in Kelli Jo Cullinan. Deputy Mediati gave kudos to Deputy Vitale for his efforts managing the Gardiner Park project. B. Caltrain Station Update Chief Planner Rozzi shared a presentation on the design aspects of the Caltrain Station plaza. ACM Ranals thanked Tony for attending and reminded the Commission that the design of the station is complete. Commissioner Camacho inquired if the walkway is separate just for that tunnel. Chief Planner Rozzi clarified that the walkway and the cycle connection are one in the same and that clear and obvious signage will be part of the final construction that instruct riders to disembark and walk your bike through the tunnel. Parks and Recreation Commission Minutes of the Meeting of February 16, 2021 Page 3 Commissioner Aires further commented on the bike and pedestrian paths and inquired about bike storage lockers and adequate lighting throughout. Chief Planner Rozzi explained that the bike lockers will be provided by the Caltrain team on both the eastern and western plazas as well as the parking lot area, final locations to be determined at the end of the project when the landscape designs are completed. Pretty extensive emergency lighting and aesthetic lighting is planned throughout the project. Some retrofit options will be available at the end of this project, related to adding gates if we need roll down gates on each side of the tunnel. Chief Planner Rozzi shared that the Caltrain team will have a new set of cameras and the City has set aside some extra budget assuming we might need to add additional lights in the parking lot. Commissioner Firpo inquired about the maintenance of the landscaping and on the east side of the tunnel if you can see through the tunnel from the street with the elevation difference. He further inquired about the location of the parking lot. Chief Planner Rozzi shared that the parking lot remains exactly where it is with some changes happening that may result in a joint parking structure that will be shared by both Caltrain users and the new office complex. The eastern plaza is definitely below grade you actually go down it's a set of stairs that gets you to the to the tunnel under the platform and there's a bit of a blind corner coming out of the tunnel and then going north out of that narrow passage. Commission Lock inquired about cleaning of the tunnel, considering the wind blowing garbage through the area. Chief Planner Rozzi shared that they are eliminating the through turn lane to the right that brings you on East Grand as well as tighten up the intersection to make it a safer crossing for everyone. There is maintenance budgeted into the project and he deferred that plan to Deputy Mediati who explained that it will be part of the Parks and Recreation endeavor to maintain the landscaping and amenities in the area. Commissioner Lock inquired about removal of water accumulating in the tunnel. Chief Planner Rozzi shared that the tunnel in engineered to remove storm water through the site. He didn’t have specifics to share about how it was engineered, but that was an important consideration in the design. Commissioner Lock further inquired about pedestrian navigation through and out of the site. Chief Planner Rozzi shared that there’s a pedestrian sidewalk on the eastern side with a stoplight beacon so that anyone who's crossing will actually be able to press and control and direct red lights so it's going to mostly be set on caution light for vehicles coming off because you do have the ability to travel north on Poletti Way. But pedestrians, will be able to turn it into a red and have a safe crossing. Commissioner Battaglia inquired about the width of the tunnel and wanted to know if the wall lights would be on all the time, so that pedestrians can see into and through the tunnel as they approach. Chief Planner Rozzi shared that the intention is to have the lights on whenever there's access to the tunnel and that a brightness design is supposed Parks and Recreation Commission Minutes of the Meeting of February 16, 2021 Page 4 to be uncomfortably bright so that no one will want to dwell and hang out in the plaza with those really bright lights shining on you. Chair Uy thanked Chief Planner Rozzi for the presentation. C. COVID-19 Response and Modified Operations Update Manager Duldulao reviewed that the region was under a Shelter at Home order and the City’s policy was not to hold any in-person programs aside from childcare and food delivery. As the Shelter at Home order was lifted in the middle of the winter and spring periods, not much had to be cancelled so there wasn’t much to reactivate. Starting on January 25, staff did bring back private tennis lessons, allowed co-sponsored groups to resume some of their sports clinic activities, and brought back some essential indoor trainings that are critical to staff trainings including CPR and lifeguard training. Indoor activities will not resume until we move into the red tier, and then with room capacity limits. Staff is currently planning for that next phase, while currently proceeding with outdoor activities. This spring we're looking forward to the start of our spring quarter of recreation activities that formally begins on March 22 with registration starting next week. Going over through each program: Aquatics programs are still closed. The pool could open for private lessons on the current tier, but we have some maintenance work planned. Staff is hoping that by the summer session the maintenance work will be complete and we move up a tier being able to offer expanded programs at the pool. Childcare has been going well. Unfortunately spring camp will be cancelled for the same reason we canceled winter camp, related to maintaining our stable cohorts is not possible with the one week spring camp model. We have announced our registration for next year's after school program which will take place by lottery again. The details for what the next school year will look like are still to be determined, but we'll proceed with the registration which will tell us the order in which we're able to register new participants into the program. We are still waiting on one detail, which is for the South San Francisco Unified School District, to confirm the use of the Ponderosa School site. One thing to note about summer camp is that, instead of registering for one week at a time we're going to be holding it in three weeks sessions. Classes – Spring session will be starting on March 22. Cultural Arts – our e-newsletter went out on February 14 announcing the opening of our Living In Virtual Times Photography Show that's also posted on the Cultural Arts website. We're looking forward to hosting a youth art show similar to the Dia de Muertos Photography Show that we're looking to partner with our childcare program as well as open up some opportunities to local children. This is an event we've partnered Parks and Recreation Commission Minutes of the Meeting of February 16, 2021 Page 5 with the school district on for many years and unfortunately, and understandably, the teachers just couldn't commit to producing that quantity of art this year, but we're still partnering with them to get the word out and hopefully we'll get some good art for the community to enjoy. Rentals – We're planning to bring back the tennis court reservation program in March based on popular demand. Responding to inquiries about where people can hold their events and spaces so right now we're just we're focusing on some of our church groups who have reached out to us and are trying to find alternative outdoor spaces for them and this includes some of our blanket rental groups, so people who come who depend on our facilities for their church services. Seniors – We're pleased to announce our continued partnership with the AARP tax aid program. Kelli Jo and her team have been really busy with calls for help with tax service. This program is limited to people who have had their taxes done in the past with AARP and that's a requirement on their part. Sports – We’re not likely to resume any kind of middle school or adults sports for the rest of the school year. But if we are allowed, we will bring back sporting events within our South San Francisco School District community and e-sports is still something we're working on and we'll get some details on that soon. Supervisor Stenhouse shared the team’s excitement about the plan to proceed with a modified version of our Easter Egg Hunt. Preregistration will be required, comparable to what we did with the Winter Wonderland in December, where families are registering in advance for a free event. We're going to take about six families per 10 minute registration period and they’ll have a couple minutes take a picture with the Easter Bunny on March 27, in front of the Eucalyptus Shelter at Orange Park. We will have some prepackaged plastic eggs for families as well. Commissioner DeNardi inquired if the timeslots will categorized by age groups so like toddlers won’t be mixed in with older kids. Supervisor Stenhouse shared that there wouldn’t be groups of aged kids, but small family groups going through and that the eggs would be dropped, or set out, for each family group, so that every kid would have an opportunity to collect their eggs. Commissioner Aires expressed his excitement to see the social media for the upcoming egg hunt and asked about the decrease in enrollment for winter session 2020 over 2019 due to the pandemic. Manager Duldulao shared that she didn’t have those numbers on hand and inquired if supervisor Stenhouse had a sense of the changes in enrollment. Supervisor Stenhouse shared that the changes in enrollment are extreme, taking into account that the last regular in person program period that we were able to conduct was Parks and Recreation Commission Minutes of the Meeting of February 16, 2021 Page 6 winter and spring 2020 was the first period we actually canceled everything do the pandemic. We're currently in the middle of the winter period for this year and every single class that we're offering, with the exception of tennis is virtual. Manager Duldulao suggested that staff will do a year in review and look into some of those numbers. ACM Ranals expressed that when looking forward to restoring services and programs to keep in mind that all part time staff was furloughed last July and any vacant full time positions were frozen. With any program restorations, as well as new facilities coming on line, Parks and Recreation are starting with a staffing deficit. Commissioner Firpo echoed Commissioner Aires comment about the Department’s ability to pivot and has done an amazing job. Commissioner Camacho commended staff on pivoting and finding a way to make this Easter Egg Hunt work in a socially distanced fashion. She further inquired about the previous staff positions that had been lost even prior to the pandemic and requested that information to be included in the report. Deputy Mediati shared that staff is working on budget proposals now and will come before the Commission soon with recommendations for review and feedback. Chair Uy echoed that it would be important to see what those frozen and eliminated positions are. He further inquired about what sports clinics will be running in the fall. Supervisor Mulkerrins shared that the staff are hoping to offer basketball clinics. Cornhole sets were recently purchased for open gym, but if we can't get in the gym we want to take it outdoors and start kind of teaching people how to play cornhole who don't not play. Flag football was very successful. Soccer and baseball are being offered by our co-sponsored groups. Chair Uy shared that club sports are out there doing skills clinics and they maintain those through an entire season, instead of having the season and wanted to know if that is something that we've looked into for our other programs like basketball and volleyball. Supervisor Mulkerrins shared that the weather is a big factor as far as teams go and will look into skills camps as weather conditions allow or if indoor activities are restored. D. Co-Sponsored Renewal Update Deputy Mediati updated the Commission on the status of the co-sponsored group agreements and recommended that the Commission extend the current agreements through June 30, 2022, to allow the groups more time to rebuild their programs and allow staff additional time to guide the groups through new changes as they occur in relation to the pandemic and changing orders/tiers. Parks and Recreation Commission Minutes of the Meeting of February 16, 2021 Page 7 Commissioner Firpo moved to extend the agreements for existing co-sponsored groups through June 30, 2022 and Commissioner Camacho seconded. The motion carried unanimously IX. New Business: A. Recognition of Recreation Division Employees who are Retiring from the South San Francisco Parks and Recreation Department Supervisor Stenhouse introduced the hourly staff that have recently retired from the Department: Romeo Agloro, Millie Aranda, Anthony Balunsat, Helena Saco, William Thomas and Paul Tuason. Romeo Agloro has been the Department’s Kenpo Eskrima instructor since 2001. He passionately taught lessons for both children and adults for 19 years. Romeo has always been a very passionate instructor. Throughout his career, he has hosted karate tournaments, organized summer picnics for his students and their families, performed during the City’s Day in the Park celebrations, Parks Alive/Streets Alive event, Asian Alliance events, as well as other City functions. He has created a family-like environment during his lessons and has even taught students how to break bricks with their hands and feet. It is worth noting Romeo was thoughtful enough to train his assistant throughout his final few years of instruction to ensure the Kenpo Eskrima program could continue in South San Francisco after his retirement. Millie Aranda has taught Hawaiian Hula and Tahitian Dance since 2000. Her total time spent teaching with the City is 20 years! Millie originally began teaching at Terrabay Gymnasium but due to the overwhelming popularity of her classes, had to be moved to the Social Hall in the Municipal Services Building (MSB) to accommodate demand. Millie and her students have also performed at City events such as Day in the Park and Youth Art Shows, as well as hosting a bi-annual performance which would include live music, custom costumes of her own design, and delicious post-performance potlucks that made her class participants that much more vested in class and each other. Millie was also sure to train her assistant over the course of a few years to ensure Hawaiian Hula classes would be able to continue through the South San Francisco Parks and Recreation Department. Helena Saco has taught voice and piano classes since 2012. Her voice classes were for children and young teens and she organized quarterly recitals for family and friends. Her piano classes always filled to capacity. Helena has been very great to work with as she was always very accommodating and flexible with management who found it challenging to accommodate all instructors and their needs when creating seasonal schedules. Helena was always a “team player” when working with others. Naturally, Helena was extremely patient and enthusiastic with young children, teens and was very accepting of adults who were new beginners. Parks and Recreation Commission Minutes of the Meeting of February 16, 2021 Page 8 William “Gene” Thomas has been our Tai Chi and wellness instructor since 2005. He was a student in the SSF Tai Chi program for many years and when his former instructor asked Gene to take over his classes when he retired from the program, Gene took advantage. Gene built a community of Tai Chi enthusiasts and classes were always filled to capacity. He was phenomenal at creating a warm, personable environment amongst his students. Gene served tea and snacks after each class to help build friendships and give students the opportunity to share their enjoyment of Tai Chi. Gene was also thoughtful enough to leave the program that he had built in capable hands upon his retirement from the City. Supervisor Stridbeck shared the following about his retiring staff: Anthony Balunsat has been working with the Department since 2006. He was a fixture at the Terrabay Recreation Center where he coached many basketball and volleyball teams over the years. There were many seasons staff could not find enough coaches and Anthony was willing to “step up” and coach as many as three teams during a particular season. On the weekends, Anthony would open and close Terrabay for open gym basketball, badminton, as well as work the rental parties. Anthony enjoyed working the middle school dances, Halloween Extravaganza, and assisted in the Junior Giants Program. The Parks and Recreation Department wants thank Anthony for all that he has done over the years for the City of South San Francisco and in particular our youth! Supervisor Mulkerrins shared the following about his retiring staff: Paul Tuason has been working with the Parks and Recreation Department since 2007. You could see him most weekdays as a Building Attendant for classes, and on weekends working facility rentals at the Westborough Recreation Building. Paul learned from multiple supervisors (John Wong, Elaine Porter, Mike Mulkerrins, Erin O’Brien, and Devin Stenhouse) through his career and was able to train any new staff that came aboard during his 13 years! Paul was also very valuable recently in the new outdoor programs that the Department offered during the pandemic. Paul will be moving to Arizona with his wife and two children. Millie Aranda expressed her gratitude and how much fun it has been over the past 20 years. Helena Saco also expressed her thanks to all of her wonderful supervisors over the years. She really enjoyed working for the Parks and Recreation Department. She wishes everyone the best and thanks for the opportunity. Supervisor Stenhouse shared that the comments were a compilation of compliments from all of the supervisors they’ve had over the years, including Elaine and Erin. And that they're sending their wishes as well. Parks and Recreation Commission Minutes of the Meeting of February 16, 2021 Page 9 Anthony Balunsat shared that he’s been working for various groups in the Parks and Recreation Department over the past 12-13 years, and he’s grateful for the learning opportunities. Paul Tuason further expressed his gratitude for the opportunities he’s had with the Department. Chair Uy thanked the group for their amazing work over the years. Commissioner DeNardi thanked all for their dedicated service. Commissioner Firpo echoed the gratitude to the group. Commissioner Camacho shared her personal gratitude to the instructors that she has taken class from and to the group overall for their hard work and dedication. Commissioner Lock echoed the sentiments and shared that he recognizes how much of their hearts they have put into their work. Commissioner Battaglia echoed the sentiments and offered to the group to enjoy the new chapter of life. X. Friends of Parks and Recreation: Manager Duldulao shared that there are no updates at this time. XI. Items from Commission: Commissioner DeNardi asked how the youth yoga was working out. She also suggested that new classes may be of interest related to gardening. Additionally, she shared that her seat on the Commission replaced former Commissioner Flores and is up for renewal and she plans on submitting to Council for another full term. Supervisor Stenhouse shared that he is very pleased with how well the youth yoga classes were progressing and that both the instructors and the participants were growing and improving from class to class. And, in the spring we're going to be offering a yoga tween class for ages 10 to 14, offered Tuesday afternoons at 3:30 so just when kids should be out of school or hybrid learning. Commissioner Camacho commended staff on putting together this very thorough report on childcare for Councilmember Coleman. She requested further details on the FTEs and how many part time people were actually filling those positions along with the fully weighted costs. Commissioner Battaglia shared her concerns about the Seniors Program, and the need for them to socialize. Commissioner Battaglia congratulated the people that have retired. Parks and Recreation Commission Minutes of the Meeting of February 16, 2021 Page 10 Commissioner Aires echoed Commissioner DeNardi’s suggestion for gardening classes. He shared that he is a UC Master Gardener for San Mateo and San Francisco counties and it's part of their mission statement to provide classes to the public. He'd be happy to make any introduction needed to help that along. Additionally he expressed that the more information that the commission has compiled related to budgets, positions, and programs offered the better armed they are to advocate for the department. Commissioner Firpo shared his thoughts about the green spaces around Oyster Point. He also has looked through the online photography exhibit and it was very interesting. Commissioner Lock commended staff for efforts at Orange Park, upkeep of the tennis courts, the dog park and surrounding areas. He reported a lot of graffiti at the skate park and wanted to know what the timeline for getting that cleaned up will be. Manager Richardson shared that staff is working on cleaning up the ramps this week. Commissioner Lock further commented on the concrete planters over by the artists’ studios that have been tagged as well and wanted to know if they can be painted by artists similar to the utility boxes around town. Commissioner Lock expressed that he’s thrilled with the Agents of Discovery app and hopes to see that program expanded further. Chair Uy echoed his support of all the commissioner’s comments. He shared that the Department is the heart and soul of South San Francisco. XII. Items from Staff: A. Calendar of Events. Deputy Mediati provided a brief update of the Calendar of Events highlighting: • Spring registration begins on the 22nd • Spring session begins in March • Easter Egg Hunt will be on the 27th and • April will probably have at least some sort of tree planting event to celebrate Arbor Day. B. Administrative Updates Chair Uy inquired if Commissioners had any questions related to the previously shared administrative updates. Commissioner Lock inquired about the status of Sign Hill. Manager Richardson shared that tree work and erosion control been occurring on Sign Hill over the past weeks with about another week of work before all the erosion control efforts are finalized. The Ridge trail has been cleared of hazardous trees and will be reopening. The Seubert trail and the Eucalyptus loop are clear of hazardous trees and will be reopened as well. Staff is working on updating signage for the other closed trails, the Letters trail and the Irish trail. Parks and Recreation Commission Minutes of the Meeting of February 16, 2021 Page 11 ACM Ranals shared that the Cultural Arts Commission will review the revised plan for the Gardiner Park mural on Thursday. Commissioner Firpo inquired about what the little animals represent? ACM Ranals shared that the artist explained that they're his trademark and his signature element that he puts in all of his murals. XIII. Adjournment: 9:21 p.m. Respectfully submitted by Kari Jung, Administrative Assistant II Staff Report DATE: March 16, 2021 TO: Parks & Recreation Commission FROM: Deputy Director of Capital Projects SUBJECT: Orange Memorial Park Sports Field Renovation Project Update RECOMMENDATION It is recommended that the Ballfields Sub-Committee receive a report on the Orange Memorial Park Sports Field Renovation Project. BACKGROUND/DISCUSSION The main baseball/softball field at Orange Memorial Park is the heart of the sports community in South San Francisco. While staff has dealt with long-standing maintenance challenges due to an aging infrastructure, the field has been used for youth baseball, South San Francisco High School Varsity Baseball, and adult softball. Soccer has not been scheduled on the field due to wear and tear on the field and potential use conflicts with baseball and softball. This limited use results in the field being used for approximate 25 hours per week. For years the sports community has made requests for improvements both small and large to the field. Until now, Parks and Recreation has not had funding for a full renovation of the field. Instead, maintenance staff has worked to patch the irrigation, reseed and top dress the grass, and make repairs to fences, bleachers, and lighting as necessary. In 2018, an opportunity for funding arose in the form of a storm water capture and cleaning project managed by the Department of Public Works. Thanks to two grants from Caltrans, Public Works will engage in a major project in which a large cistern will be placed under the sports field. A condition of the grant is that funding from the grant be set aside for the replacement of a field above the cistern. This opportunity inspired us to begin planning for the future of the Orange Memorial Park Sports Field. On November 4 2019, staff hosted a Community Workshop to review the sports field existing conditions, anticipated future use, and review of design options. The discussion revolved around the use by sports leagues, a central question of synthetic or natural turf for the field, and the shared priority of insuring that the field is integrated into future plans for the whole of Orange Memorial Park. In summary, there was overwhelming support for installing synthetic turf. Synthetic turf will make the field far more flexible. Field use could increase from approximately 25 hours/week to over 45 hours/week, including several soccer practices and games per week. The field could be used during Staff Report To: Parks & Recreation Commission Date: March 16, 2021 Subject: Orange Memorial Park Sports Field Renovation Project Update Page: 2 and immediately after rain events, something not possible with a natural turf field. Through 2020, staff and the team from Verde Design developed Preliminary Design Documents for the Sports Field project. This included close coordination with Public Works and their consultant team to ensure the sports field and storm water captures projects align. The consultant team of Verde Design performed the above-mentioned preliminary design through an On-Call contract. In November 2020, City Council Awarded contract to Verde Design to develop construction documents, bidding and construction observation services. Following a kick-off meeting in December 2020, staff and the design team updated the project cost estimate and refined the design to meet the total project budget of $14 million. On March 5, 2021 staff and the Verde Design presented the updated project design to the League Leadership Group consisting of representatives from the United Soccer League, SSF Youth Baseball, and the SSF Baseball Manager’s Association. Overall, the League Leadership Group was supportive of the project and design. Requested design modifications were minor consisting of changes to concession building orientation as it relates to the fields and layout of the bleachers as they relate to home base. The Sports Field Ad-hoc Sub-Committee will receive a design update Monday, March 15. Following review with the Parks and Recreation Commission, staff and Verde Design will present the updated project design to City Council in April 2021 before beginning work to advance construction documents through 2021. Construction of the Sports Field Project is anticipated to start in Spring 2022, immediately following completion of the Storm Water Capture Project. By: Philip Vitale, Jr. Deputy Director of Capital Projects Attachments: 1. Orange Memorial Park Ballfields Sub-Committee Update Orange Memorial Park Sports Field Improvement ProjectDesign Update – Parks & Recreation CommissionTuesday, March 16th, 2021 Agenda•Project Goals•Background•Design Review•Next Steps PProject GoalDevelop flexible multi-use Baseball, Softball & Soccer fields for Youth & Adults that conserves water and provides for year-round play and improves the experience of Orange Park. Project LocationSPORTS FIELDORANGE AVE. Project Need•Aging Infrastructure•Natural turf limits year round use•Limited to softball and baseball•Field replacement following Storm Water Capture Project Precedent Work by Verde DesignHoover Park, Redwood CityMinnie & Lovie Park, San Francisco Project Background•Sports User Groups - October 2019•Community Meeting – November 2019•Park & Recreation Commission – December 2019•League Leaders Group – March 2021•Sports Field Ad-hoc Sub-Committee – March 2021 Phase 1 Storm Water CapturePhase 2 Sports Fields Schedule2020202120222023•Start construction•Design validation & construction documents•Complete construction•Start construction•PlanningStorm Water Capture Project•Complete design and bid Sports Field Improvement Project•Complete construction (Fields Reopen) Sports Field BudgetSoft Cost (design, permits, fees) $1,800,000Hard Costs (construction) $12,200,000TTotal$14,000,000 Base DesignFFields•Adult Baseball (1)•Adult Softball (1)•Youth Baseball (2)•Adult Soccer (2)•Junior Soccer (2)•Youth Soccer (4)Features•Synthetic Turf•Lighting & Electronic Scoreboards•30’ Chain Link Backstops w/ Netting•Aluminum Bleachers with Surround•Concession Building•Bullpens, Dugouts & Batting Cages•Portable Goals•Portable Fencing Turf•SSynthetic turf•NNatural/Organic IInfill•Multi-fiber Turf•Turf maintenance•Watering•Grooming•Deep cleaning•Magnet drag•Trash•Turf repair•Maintenance & Use RRecommendations•Manufacturers & ccontractors now provide maintenance Turf InfillSSynthetic Turf Natural/Organic Infill Projects•El Camino High School Softball (SSFUSD) – August 2020•FieldTurf – Vertex Prime (2”)•Infill - PureSelect (Olive Pits)•Silver Terrace Playground (SFRPD) – December 2019•FieldTurf – Vertex Prime Core (2”)•Infill – Purefill (Cork)•Youngblood Coleman Playground (SFRPD) – October 2020•FieldTurf – Vertex Prime Core (2”)•Infill – Purefill (Cork)•South Sunset Fields (SFRPD) – Construction 2021•FieldTurf – Vertex Prime Core (2”)•Infill – Purefill (Cork)•Mission College Baseball (West Valley Community College District) –October 2020•FieldTurf – Double Play (Vintage40 in infield (1.6”), FTVT-50 in outfield (2”))•Infill - PureSelect (Olive Pits) in infield, EPDM infill in outfield•Murray Park Field, Burlingame – 2018•FieldTurf – Vertex Prime 2.00”•Infill - Purefill (Cork)•Gellert Park, Daly City – 2016•FieldTurf – Vertex 2.00”•Infill – Ecogreeen TPE Portable Goals Portable Fences Portable Mounds•MMultiple heights•6” for youth fields•8” and 10” for baseball•Storage off-site in bullpens Bullpens•MMultiple heights•4” and 6” for youth fields•8” and 10” for baseball•Level and 6” for softball Bases Lighting•DDesign per IESNA•Dual lighting level (practice vs. games)•Minimize spill and glare•Implement lighting control system•Multi-purpose light pole•PA System•Security and Emergency lighting for safe exiting Scoreboards•RRecommended 16’ wide scoreboard•Digital numbers 18” tall•Field name panel•Varying colors for board and electronic digits•Controls –at scorekeeper’s area behind backstop•Wireless & Wired Spectator Seating•AAluminum bleacher grandstand•Seating for +/-150 spectators•ADA seating incorporated Concession Building Concession BuildingVIEW TOWARDS FIELD Orange Ave. Elevation BBase Bid$$12,170,000Bid Alt. 1– Truss Backstop$501,515Bid Alt. 2 – Netted Screen and Backstop ($115,941)Bid Alt. 3 – Wood & Concrete Grandstand $601,960Bid Alt. 4 – No Concession Bldg.($200,000) Base: Aluminum Bleachers w/ Surround Bid Alternate –Wood & Concrete Bleacher Base: 30’ Tall Chain Link & Netting Overhead Bid Alt. 1 – Chain Link & Truss Backstop Bid Alt. 2 – Netted Screen & Backstop Engagement PlanDDesign Review•Leagues Leadership (3/5)•Ballfield Sub-committee (3/15) •P&R Commission (3/16)•Council Engagement (April) Thank You Staff Report DATE: March 16, 2021 TO: Parks and Recreation Commission FROM: Recreation Manager SUBJECT: COVID-19 Response and Modified Operations Update RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the current status of Departmental modified operations in response to COVID-19. BACKGROUND/DISCUSSION Since the February Parks and Recreation Commission meeting, San Mateo County moved into Tier 2 (red). The most notable change in moving from the purple to red tier involves the allowance of more essential, indoor activities such as internal City trainings and meetings, and the Parks and Recreation Department’s (Department) virtual studio, which allows class instructors to record their virtual class sessions from City facilities. While in the red tier, the Department’s community centers remain closed to the public. This is in large part due to covid restrictions in the red tier that make it prohibitive to open to the public in the red tier. Given that recreation programs vary in nature and guidelines in California’s Blueprint for a Safer Economy (Blueprint) do not speak directly to all programs, the Department has included Blueprint guidance for family entertainment centers, and gyms and fitness centers, and others as part of its operational analysis. In the red tier, family entertainment centers must still only operate outdoors, and gyms and fitness centers can only open with 10% capacity. The Department looks forward to reaching Tier 3 (orange), where it will begin opening community centers to more public activity as allowed by public health guidelines. Refer to Attachment 1 for a summary of the Department’s current and planned activities in the red and orange tiers. Factors for Reopening In addition to moving through the Blueprint tiers, several other factors will impact the Department’s ability and prioritization of reopening recreation programs and facilities. These factors include vaccination of staff and the public, available staffing, and available budget to support the requisite staffing and material costs. Staff Report To: Parks and Recreation Commission Date: March 16, 2021 Subject: COVID-19 Response and Modified Operations Update Page: 2 Vaccinations The State has released a COVID-19 Vaccine Plan that identifies three phases – Phase 1A, 1B, and 1C that categorizes the priority for vaccinations. As of March 8, 2021, San Mateo County was following Phase 1B, which has allowed most of the Department’s Childcare Program staff to get vaccinated. This includes employees involved in the direct care of children and any other employees who may work in the childcare setting, which includes administration and building maintenance custodians. Senior Services staff members who work on the program’s food box distribution efforts are also eligible for a vaccine under Phase 1B. Beginning March 15, 2021, vaccine guidelines will be expanded to allow healthcare providers to use their clinical judgement to vaccinate individuals aged 16 to 64 who are deemed to be at the very highest risk to get very sick from covid because they have a severe health condition, which are predefined in the public health guidelines. Although this expansion may not yet qualify all City employees to get vaccinated, it is a step in the right direction to making more employees and members of the public feel safer to engage with others in public settings. Staffing Staff availability is impacted by the vaccination schedule as well as budget. While the Department is eager to resume programming, some staff members have expressed concerns about returning to work until they and/or the public are vaccinated. In addition, staff have cited health concerns for other family members, childcare issues, or supporting children through distance learning as factors that impact their ability to return to work. Beginning July 1, 2020, the Department furloughed 180 part-time employees. Another 30 part-time employees received notices that they would be working greatly reduced hours, with most in this group losing over 50% of their regularly scheduled hours. The extended impact of covid has forced some staff members to search for other jobs or retire. While this is an unfortunate loss to the Department, staff remains hopeful that we will be able to restore programs over time as long as long as the Department retains its flexibility to hire new staff and is given the budget to operate fully restored programs. Budget Related to the above section on Staffing, part of the reason for the Department’s furlough of a majority of its part-time employees was due to planned budget reductions that assumed program closures/reductions due to covid that would affect the first quarter of the fiscal year, July – September. Other covid-related assumptions were also made that further reduced the Department’s part-time staff budget with regard to the types of events the Department would be able to host through the fall and winter months. Despite these budget cuts, City Council also thankfully adopted a $300,000 Innovation Fund as part of the Department’s 2020-2021 budget that would give the Department flexibility to restore programs or innovate new ones in response to the covid crisis. As the Department makes plans for the 2021-2022 fiscal year, complete budget restoration cannot be assumed until City Council adopts the new fiscal year’s budget. In the meantime, staff intends to carry on with its reopening efforts to the extent possible with the necessary staff. However, if the Department’s budget is not restored, Staff Report To: Parks and Recreation Commission Date: March 16, 2021 Subject: COVID-19 Response and Modified Operations Update Page: 3 staff will need to consider program reductions in order to stay within budget. A more complete discussion of the Department’s budget will be covered under a separate report. By: Angela Duldulao Recreation Manger Parks and Recreation Department Recreation Program Reopening Plan (3/9/2021) San Mateo County Status: RED Page 1 Program (Current Guidance) Red Orange Aquatics Can open outdoors with modifications. Drowning prevention classes, including swim lessons with certified instructors, are permitted indoors and outdoors. • By mid-March, offer private/semi-private swim lessons in the evenings. Class schedule is dependent on staff availability. • SSF Aquatics Club swim camp (co-sponsored group) • Locker rooms will remain closed pending expanded program and staffing. • Incorporate modified lap swim into program schedule. • Consider modified rec swim/lessons for Summer Camp. • Locker rooms may open pending expanded program and staffing. Childcare Can open indoors with modifications. • In-person, modified Preschool and Expanded Learning Programs * • Summer Camp* (modified 3-week sessions over 9 weeks) • Full of Fun Camp (modified) • All in-person programs have cohorts of no more than 14 children. * Format may be impacted by school district’s plans for summer extended learning and 2021-22 school year. • Status quo unless public health guidance changes. * Format may be impacted by school district’s plans for summer extended learning and 2021-22 school year. Classes Can open outdoors and indoors with modifications. - Gyms and fitness centers, 10% capacity - Family entertainment centers, outdoors only • Virtual classes • Virtual studio (virtual class instructors are allowed to record their classes in indoor city facilities) • Outdoor fitness classes • Indoor classes allowed with up to 25% capacity. Cultural Arts Museums – Indoor activities must be limited to 25% capacity. • Virtual art show • Modified, indoor exhibit may be possible, but will depend on priority of competing facility uses and ability to maximize viewing opportunities for an in-person exhibit. Rentals - Family entertainment centers, outdoors only • Indoor essential City trainings, meetings • Limited, modified use of outdoor picnic shelter – church groups, Alcoholics Anonymous • Limited, modified indoor activities. • Use of indoor and outdoor facilities for social gatherings and events will be determined by City policy and potential Parks and Recreation Department Recreation Program Reopening Plan (3/9/2021) San Mateo County Status: RED Page 2 Program (Current Guidance) Red Orange - CDPH guidance for gatherings: no more than 3 households, stable groups, indoor gatherings strongly discouraged • March 1 – Orange Park Tennis Court Reservation Program • April 1 – Bocce Court Reservation Program loosening of California Dept. of Public Health (CDHP) restrictions on gatherings. Seniors - Family entertainment centers, outdoors only • Remote information and referral services and wellness checks through weekly phone calls. • Food delivery – Rocko’s Produce donation program and Second Harvest Food Bank • AARP Tax-Aide tax service (drop off / pick up by appointment) • Outdoor yoga class • Drop-in program by reservation: gym, billiards, computer lab, ping pong • Modified Adult Day Care (pending licensing rules and regulations) • Senior leisure classes/activities at Magnolia Center (pending staff availability, public interest) Sports - Some outdoor moderate-contact sports permitted. Higher-contact outdoor sports may be permitted, subject to additional requirements. See list. • Outdoor open gym by reservation – corn hole (beginning March 15) • Co-sponsored groups - baseball and soccer (beginning March 15) • Outdoor Elementary and Middle School sports clinics, (tbd – pending staff) • Indoor sports at 50% o Indoor open gym by reservation – basketball, badminton • Junior Giants, in person, June 14 (tentative) • Adult softball (summer season starts July 12) Parks Maintenance Can operate with some modifications. • Basketball hoops are reinstalled with monitoring to address overcrowding if needed • Restrooms are cleaned twice daily • All other park amenities open for use following appropriate guidance • Staff must follow all public health and hygiene guidance for the workplace for employee safety. • Water fountains are turned on • Restrooms are cleaned twice daily • All other park amenities open for use following appropriate guidance • Staff must follow all public health and hygiene guidance for the workplace for employee safety Parks and Recreation Department Recreation Program Reopening Plan (3/9/2021) San Mateo County Status: RED Page 3 Program (Current Guidance) Red Orange Building Maintenance Can operate with some modifications. • HVAC filtration systems upgraded to a MERV 13 filter and changed on a quarterly scheduled, based on occupancy. • HVAC systems will be set to “unoccupied” for building without any City staff. • Staff must follow all public health and hygiene guidance for the workplace for employee safety • HVAC filtration systems upgraded to a MERV 13 filter and changed on a quarterly basis. • HVAC systems will be returned to occupied mode for all buildings, unless otherwise directed. • Staff must follow all public health and hygiene guidance for the workplace for employee safety Office Staffing and Customer Service - Government services can open with modifications - Office workspaces (non-essential): remote work • Customer service offered remotely (phone and e-mail only). o Activity registration only processed online, by phone, e-mail, or mail. • Staff in non-essential roles primarily work remotely. Staff may use their City-assigned workspace with supervisor approval, and scheduled so not to have too many people in a given location at the same time, or in close proximity to one another. • Limited in-person public office hours, pending staff availability. o Added option for in-person assistance with activity registration. • Staff in non-essential roles will still work under the conditions of the Red tier, with added flexibility to be on site as needed to support in-person programs in recreation facilities. Working remotely is still encouraged. About this list: The Parks and Recreation Department uses guidelines offered by the State of California’s Blueprint for a Safer Economy in order to determine its reopening plan. Other factors that determine programs offered include staff availability and budget. Given that recreation programs vary in nature and Blueprint guidelines do not speak directly to all programs, the Department has included Blueprint guidance for family entertainment centers, and gyms and fitness centers, and others as part of its operational analysis. Activities in the Red tier will also be allowed under the Orange tier. Staff Report DATE: March 16, 2021 TO: Parks and Recreation Commission FROM: Deputy Director of Parks and Recreation SUBJECT: General Plan Community Advisory Committee Representative Assignments RECOMMENDATION It is recommended that the Parks and Recreation Commission appoint or reappoint a representative and alternate to serve on the General Plan Citizen Advisory Committee. BACKGROUND/DISCUSSION A General Plan is the local government’s long-term blueprint for the community’s vision of future growth. Each city and county in California must prepare a comprehensive, long term General Plan to guide its future. The General Plan consists of a statement of development policies and includes a map or maps and text setting forth goals and policies. It is a comprehensive long-term plan for the physical development of the city. The current General Plan, adopted by the City of South San Francisco in 1999, serves several purposes: • Outlines a vision for South San Francisco’s long-range physical and economic development and resource conservation that reflects the aspirations of the community; • Provides strategies and specific implementing actions that will allow this vision to be accomplished; • Establishes a basis for judging whether specific development proposals and public projects are in harmony with Plan policies and standards; • Allows City departments, other public agencies, and private developers to design projects that will enhance the character of the community, preserve and enhance critical environmental resources, and minimize hazards; and • Provides the basis for establishing and setting priorities for detailed plans and implementing programs, such as the Zoning Code, the Capital Improvements Program, and specific plans. The City of South San Francisco began revisiting the General Plan in early 2019, led by Planning Division staff and a consultant team from Raimi + Associates. Staff Report To: Parks and Recreation Commission Date: March 16, 2021 Subject: General Plan Community Advisory Committee Representative Assignments Page: 2 A General Plan Community Advisory Committee was established with the purpose of creating a citizens advisory group to provide guidance for programs and policies, and guide the future of South San Francisco Development. The Committee is presently comprised of five resident representatives, two Planning Commissioners and an alternate, three business community representatives and an alternate, a school board member and a Parks and Recreation Commissioner and alternate. Commission Camacho has served as the Commission’s representative for the General Plan Citizen Advisory Commission, with Commissioner Battaglia serving as the alternate. CONCLUSION Staff recommends that the Parks and Recreation Commission discuss and appoint or reappoint one member and an alternate to participate in the General Plan Community Advisory Committee. By: Greg Mediati Deputy Director of Parks and Recreation Staff Report DATE: March 16, 2021 TO: Parks and Recreation Commission FROM: Director of Parks and Recreation SUBJECT: City Council Ad Hoc Naming Committee Recommendation to Rename Westborough Recreation Center and Magnolia Center RECOMMENDATION Staff recommends that the Parks and Recreation Commission consider a recommendation from the City Council Ad-Hoc Naming Committee to rename the Westborough Recreation Center after Alice Peña Bulos and the Magnolia Center after Roberta Cerri Teglia, and forward a recommendation to the City Council. BACKGROUND/DISCUSSION At the February 18, 2021 meeting of the City Council Ad-Hoc Naming Committee, Committee members Mayor Mark Addiego and Council Member Flor Nicolas favorably considered renaming the Westborough Recreation Center for the late Alice Peña Bulos; the Magnolia Senior Center for Roberta Cerri Teglia; and the forthcoming Caltrain Station Plaza for Karyl Matsumoto. These women have provided extraordinary service to the South San Francisco community. The context of this proposal is in honor of the contributions of these women, and as a significant public appreciation and celebration during March, which is Women’s History Month. The City has an Administrative Instruction (AI) on the Naming of City Facilities, which is attached for reference. The AI defines policies, responsibilities and procedures associated with naming existing and new City facilities. In addition to the practice of naming facilities based on geographic location, for easy reference by residents, the AI also allows that naming options may be based on special recognition of individuals who have made exceptional contributions to the City, including, in this current proposal, individuals who are being honored for their public service as an elected official and/or as a community volunteer. Staff Report To: Parks and Recreation Commission Date: March 16, 2021 Subject: City Council Ad Hoc Naming Committee Recommendation to Rename Westborough Recreation Center and Magnolia Center Page: 2 Per the AI, requests to rename existing facilities are to be referred to the Council Naming Subcommittee, and the proposal may then be referred to a relevant Commission. In this case since two of the proposed name changes are for Park and Recreation facilities, the Westborough Recreation Center and the Magnolia Center, these proposals are being referred to the Parks and Recreation Commission for consideration. Biographical information was researched by Valerie Sommer, Library Director, and a summary is provided below. Proposed Renaming of Westborough Recreation Center for Alice Peña Bulos Former Assemblyman and Mayor Gene Mullin requested the Westborough Recreation Center be renamed for “the icon, Alice Bulos.” Ms. Bulos, who passed away in 2016, was “a former college professor in the Philippines, who was a leader of the Filipino community in the north Peninsula area for many years” and lived “across the street from Westborough Park.” Ms. Bulos was a longtime South San Francisco resident, living and raising her family in the Westborough neighborhood. She was a strong supporter of and advocate for the Filipino community, and spent many years promoting public policies and services. As an inductee into the San Mateo County Women’s Hall of Fame, Ms. Bulos was recognized, among a long list of accomplishments, for working “tirelessly for equal rights in employment, housing, crime prevention and services for youth.” Furthermore, she was a “staunch champion of women’s issues and women in the work place.” She left an indelible mark in the local Filipino community for her political leadership on the local, state and federal levels and was honored for her service and activism, including being acclaimed by the Democratic National Committee for a quarter century of service. Her grassroots voter registration drive brought more Filipino voices and participation into the political process. Ms. Bulos’ legacy carries on through the work of the local community activists and leaders she mentored. Proposed Renaming of Magnolia Center for Roberta Cerri Teglia Former Assemblyman and Mayor Gene Mullin also requested a City building be dedicated in honor of Roberta Cerri Teglia, “the City's first female planning commissioner, councilwoman and Mayor, breaking all sorts of barriers in achieving those positions.” Ms. Teglia was born and raised in South San Francisco, receiving a B.A. in Political Science from Seattle University and advanced study at the College of Notre Dame. Her long career as an elementary school teacher, involvement on the Planning Commission, and college background preceded her election to City Council in 1978. Ms. Teglia served as Mayor four times over the course of her City career. Her civic accomplishments were many. She was a driving force in establishing the SSF Conference Center; she worked with former Assemblyman, City Councilman and Mayor Gene Mullin while he was the government teacher at South San Francisco High School to create the first Youth Government Day in 1981; and she led the establishment of the Sister City Program with Atotonilco, Mexico. Among her many awards and recognitions, Ms. Teglia is also an inductee into the San Mateo County Staff Report To: Parks and Recreation Commission Date: March 16, 2021 Subject: City Council Ad Hoc Naming Committee Recommendation to Rename Westborough Recreation Center and Magnolia Center Page: 3 Women’s Hall of Fame as a “role model for women who strive to achieve their aspirations,” making this tribute additionally meaningful during Women’s History Month. During her City Council tenure, Ms. Teglia advocated for many projects and programs that enriched the lives of residents, was a strong advocate for Senior Services and was on City Council for the funding, planning and building of the Magnolia Senior Center. If the Magnolia Center and/or the Westborough Recreation Center are approved by the City Council for renaming, there would be costs for new signage, including new awnings at Magnolia Center, as well as updating printed documents. It is anticipated that these costs would be relatively modest. The proposed renaming of the two recreation facilities, in addition to the naming of the Caltrain plaza, will be agendized for consideration by the City Council on March 24, 2021. The recommendation of the Parks and Recreation Commission regarding the renaming of the two recreation facilities will be forwarded to the City Council for consideration as part of that discussion. CONCLUSION It is recommended that the Commission discuss the renaming of Magnolia Center the Roberta Cerri Teglia Center, and the Westborough Recreation Building as the Alice Peña Bulos Recreation Center, and forward a recommendation to the City Council to be included in their consideration of this item on March 24, 2021. By: Sharon Ranals ACM/Director of Parks and Recreation Staff Report DATE: March 16, 2021 TO: Parks and Recreation Commission FROM: Deputy Director of Parks and Recreation SUBJECT: Operating Budget Update for Fiscal Years 2020/21 and 2021/22 RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the adopted Fiscal Year 2020/21 Operating Budget and planned budget proposals for the Fiscal Year 2021/22 operating budget. BACKGROUND/DISCUSSION At the February Parks and Recreation Commission Meeting, the Commission asked that staff provide a summary of budget reductions for the current fiscal year, and an overview of budget requests planned for fiscal year 2021/22. As reported to the Commission at the beginning of the fiscal year, the Department experienced many operating budget reductions which were made to account for the fact many programs would not be offered as a result of the pandemic, and the projected shortfall in general fund revenues, most notably from decreased sales tax revenue, transient occupancy tax revenue (i.e. hotel tax), and revenues generated from Recreation programs and other City services. A summary of the adopted budget and budget reductions is included on the following pages. Staff Report To: Parks and Recreation Commission Date: March 16, 2021 Subject: Operating Budget Update for Fiscal Years 2020/21 and 2021/22 Page: 2 Expenditure FY19‐20 Adopted Budget FY19‐20 Adjusted Budget* FY20‐21 Planned Budget FY20‐21 Budget Changes FY20‐21 Adopted Budget Payroll $ 13,356,745 $ 12,992,331 $ 12,859,592 F/T: $(1,100,553) P/T: $(331,207) $ 11,332,425 Supplies & Services 3,474,587 3,756,188 3,300,083 O&M: (610,220) Innv. Fd: 300,000 3,085,270 Interdept. Charges 931,170 931,170 982,306 ‐ 982,306 Total $ 17,762,501 $ 17,679,690 $ 17,141,981 $ (1,741,980) $ 15,400,002 Position Budget The budget identified $1,741,980 in budget reductions for the Parks and Recreation Department. $1,100,553 of this amount is due to the freezing of vacant positions, and reallocating positions previously charged to the General Fund to the Common Greens Funds. Position Description Positions Vacant Positions Other Action / GF Budget Total Filled Hiring P/T Filled Frozen Notes Savings Full-Time Deputy Director of P&R 1.0 1.0 Program Mgr - Parks 1.0 1.0 Program Mgr - Rec 1.0 1.0 Program Mgr - Facilities 1.0 1.0 Asst. Rec. Supervisor - Childcare 1.0 1.0 Business Services Mgr 1.0 1.0 $206,009 P&R Supervisor - Parks 2.0 1.0 1.0 Vacancy in Common Greens Fund P&R Supervisor - Facilities 1.0 1.0 Rec & Comm Services Coordinator 15.0 13.0 2.0 12.0 Positions Filled 1.0 Position underfilled with 0.75 FTE Comm. Serv. Site Coordinator 2.0 Vacancies back-filled with 1.5 Rec Leader IV $149,325* Rec & Comm Svcs Supervisor 5.0 5.0 Preschool Teacher I/II 8.0 6.0 2.0 2.0 Vacancies back-filled with: $67,069* Staff Report To: Parks and Recreation Commission Date: March 16, 2021 Subject: Operating Budget Update for Fiscal Years 2020/21 and 2021/22 Page: 3 Position Description Positions Vacant Positions Other Action / GF Budget Total Filled Hiring P/T Filled Frozen Notes Savings 1.0 Hrly PS Teacher I & 1.0 Hrly Rec Leader III Tree Trimmer 2.0 2.0 1.0 FTE funded with Common Greens Fund $145,024 Maint. Craft Worker 2.0 2.0 Lead Parks Maint. Worker 2.0 2.0 Sr. Parks Maint. Worker 4.0 4.0 Parks Maint. Worker 12.0 12.0 Arborist Technician 1.0 1.0 $150,437 Groundsperson 2.0 2.0 1.0 FTE funded w/ Common Greens Fund $137,783 Bldg Maint. Craftsworker 2.0 2.0 Lead Bldg Maint. Custodian 2.0 2.0 Sr. Bldg Maint. Custodian 4.0 4.0 Bldg Maintenance Custodian 5.0 4.0 1.0 $109,729 Administrative Asst I 1.0 1.0 Administrative Asst II 2.0 2.0 1.0 $135,177 Subtotal Full-Time 79.0 70.0 1.0 4.0 4.0 $1,100,553 * Numbers represent F/T vacancy cost less P/T backfill Part-Time (Regular) Community Srvs. Site Coordinator 0.05 0.05 Cultural Arts Specialist 0.50 0.50 Rec Leader II 1.06 1.06 1.06 Vacancy filled w/ 1.0 Rec Leader III Rec Leader III 0.51 0.51 0.51 Vacancy filled w/ 1.0 Rec Leader III Rec Leader IV 0.75 0.75 Subtotal P/T (Regular) 2.87 1.30 1.57 Part-Time (Hourly) Van Driver 1.00 1.00 Building Maint. Custodian 2.46 2.46 Office Assistant 0.50 0 0.38 Furloughed Park Maint. Worker 1.36 1.36 Recreation Instructor 6.63 5.45 0.80 Furloughed Rec Leader I 1.75 1.4 0.35 Furloughed Rec Leader II 12.54 11.27 0.32 Furloughed Rec Leader III 37.91 32.32 0.90 Furloughed Staff Report To: Parks and Recreation Commission Date: March 16, 2021 Subject: Operating Budget Update for Fiscal Years 2020/21 and 2021/22 Page: 4 Position Description Positions Vacant Positions Other Action / GF Budget Total Filled Hiring P/T Filled Frozen Notes Savings Rec Leader IV 4.73 4.41 0.16 Furloughed Subtotal P/T (Hourly) 68.88 59.67 2.91 Total 150.75 130.97 1.0 5.57 6.91 Aside from the $1,100,553 General Fund savings resulting from hiring freezes or cost transfers to other funds as detailed in the prior section, an additional $941,427 of budget reductions exist, making the total reductions for the department $1,741,980 (including the $300,000 innovation fund). The additional budget reductions are organized into two categories: (1) COVID‐related and (2) non‐ COVID related. The table below is a summary of the additional budget reductions: Description P/T Hourly Reduction Supp. & Services Reduction Total Reduction COVID Budget Reductions $ 316,192 $ 70,803 $ 386,995 Non-COVID Budget Reductions $ 15,015 $ 539,417 $ 554,432 Total Budget Reductions $ 331,207 $ 610,220 $ 941,427 COVID-Related Budget Reductions The following budget reductions were savings from planned program reductions and/or closures that were anticipated at the time of budget adoption to be necessary to comply with the various health orders from the State and County. Description P/T Hourly Reduction Supplies & Services Reduction Aquatics Modified Programs for July – Sep Note: Remaining budget would allow for limited use including swim programs and maintenance. $ 50,869 Sports Modified Programs for July - Sep $ 30,000 Rentals Modified Programs for July - Sep $ 38,000 Classes Modified Programs for July – Sep o Westborough Building Attendant o Magnolia Building Attendant $ 50,030 $ 2,860 $ 3,470 Seniors Modified Programs for July - Sep $ 89,700 Front Desk Modified Support for July - Sep $ 12,300 Cancel Annual Nutcracker Production in December $ 19,080 Cancel Senior Holiday Boutique (November) $ 3,522 $ 650 Cancel Concert in the Park $60,000 Cancel Halloween Extravaganza $ 12,113 $ 7,155 Cancel Summer 2020 Movie Night in the Park Note: The Department typically hosts two events per summer. 2020 events were scheduled for June and August. $ 748 $ 2,698 Staff Report To: Parks and Recreation Commission Date: March 16, 2021 Subject: Operating Budget Update for Fiscal Years 2020/21 and 2021/22 Page: 5 June costs would have been absorbed into the FY 2019- 2020 budget. This reduction represents the cost for the August event. Eliminate karate tournament & promotions $ 3,500 COVID Reductions $ 316,192 $70,803 Non-COVID Budget Reductions The following are other reductions for Parks and Recreation organized by program, which are largely cost savings measures: Description P/T Hourly Reduction Sup. & Serv. Reduction Recreation & Comm Services Administration (17110) Reduce Office/Operating Supplies by 25% (5020/5021) $ 4,039 Eliminate Books/Travel/Staff Devel. (5022/5032/5033) $ 1,300 Eliminate Public Art Fund (5061 Budget – $ 125,430) $ 50,000 Parks & Recreation Commission (17110) Furlough Beautification Comm. & Awards for 1 year $ 1,000 Recreation Administration (17210) Reduce Office/Operating Supplies by 25% (5020/5021) $ 1,750 Eliminate Books, Publication, Library Materials (5022) $ 377 Sports & Athletics (17240) Cancel one Middle School Dance (5021) $ 1,510 $ 325 Childcare (17275) Eliminate Summer Camp Field Trips for Summer 2021 $ 80,000 Parks Administration (17310) Freeze CPRS/Maint. Management School Training (5033) $ 12,500 Park Maintenance (17320) Reallocate Brightview Landscape Maintenance Contract to Common Reduce Contingency Professional Services by 75% to $10,000 (5005) $ 30,000 Eliminate Parks Overtime for Citywide Cleanup Event $ 8,000 Facilities Maintenance (17420) Eliminate Bldg Maint. Overtime of Citywide Cleanup Event $ 6,000 Minor Parks Improvements (17970) Reduce Contingency Maintenance Fund to $168,185 (5061) $ 81,815 Minor Facilities Repairs/Improvements (17971) Staff Report To: Parks and Recreation Commission Date: March 16, 2021 Subject: Operating Budget Update for Fiscal Years 2020/21 and 2021/22 Page: 6 Reduce Contingency Bldg Maintenance Fund to $168,185 (5061) $ 81,815 ADD: Drive‐In Movie Night Event $ (1,496) $ (4,504) Budget Reductions $ 15,015 $ 539,417 Innovation Fund As noted above, the City Council allocated $300,000 toward this fund, which essentially serves as a flexible spending fund for new or existing programs that can be safely held in an online or adapted environment. New Funding Requests for Fiscal Year 2021/22 Parks and Recreation staff, thus far, have submitted decision packages to request the restoration of nearly all of the non-staff related budget reductions experienced in the last year, with some minor exceptions. Restoration of staffing is not being considered at this time. Staff will report back to the Commission as more details are known. Fees Schedule Adjustments As the Commission may recall, last year the City completed a fee study that included several recommendations for fee adjustments. Those adjustments included an across the board 3% fee increase, plus other minor alterations to select fees to better align them with fee study findings, and to ensure the Department does not charge more than legally allowable. These fees were planned to be presented before the City Council in November 2020 for adoption, however, this was put on hold. It is possible these may go into effect this coming fiscal year, however, this has not yet been confirmed. More information will be provided in future Parks and Recreation Commission Meetings. Revenues The Commission also asked staff to provide a summary of how revenues compare to past years. Some summary data is included below. As of 2/28/2021 (67% of fiscal year) As of 6/30/2020 (100% of fiscal year) As of 6/30/2019 (100% of fiscal year) Revenue Target Actual Revenue Pct. Rec'd Revenue Target Actual Revenue Pct. Rec'd Revenue Target Actual Revenue Pct. Rec'd 3,066,796.50 460,025.11 22.3% 4,885,526.91 3,020,393.53 59.9% 4,375,519.35 4,473,489.02 97.7% Conclusion Staff Report To: Parks and Recreation Commission Date: March 16, 2021 Subject: Operating Budget Update for Fiscal Years 2020/21 and 2021/22 Page: 7 This report summarizes the adopted Fiscal Year 2020/21 Operating Budget and efforts to date for the Fiscal Year 2021/22 Operating Budget. Staff will come before the Commission at that time with additional updates. By: Greg Mediati Deputy Director of Parks and Recreation PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: March 2021 Day Date Event Time Location Monday 01 Applications accepted for 2021 Jack Drago Cultural Arts Youth Art Scholarship (Deadline: Monday, April 12, 2021) www.ssf.net/culturalarts Tuesday 02 Wednesday 03 Thursday 04 Friday 05 Saturday 06 Sunday 07 Monday 08 Non-Resident Registration for Spring Classes 6:00 a.m. Online Tuesday 09 Registration opens for 2021 SSF Virtual Youth Art Exhibit Celebrating Earth Day (Entry deadline: Friday, April 9, 2021 or upon receipt of first 75 online entries) www.ssf.net/culturalarts Wednesday 10 City Council Meeting 7:00 p.m. MSB Council Chambers Thursday 11 Friday 12 Saturday 13 Sunday 14 Last day of “Living in Virtual Times” Online Photography Exhibit (Feb. 14 – Mar. 14) www.ssf.net/culturalarts Monday 15 Tuesday 16 Wednesday 17 Parks & Recreation Commission meeting 7:00 p.m. Thursday 18 Friday 19 Cultural Arts Commission meeting 6:30 p.m. Saturday 20 Sunday 21 Monday 22 Spring Session Classes Begin Tuesday 23 Wednesday 24 City Council Meeting 7:00 p.m. MSB Council Chambers Thursday 25 Friday 26 Saturday 27 Easter Bunny Photo Hop (90th Annual Easter Egg Hunt) 8:00 a.m. – 12:00 p.m. Modified, Fernekes Bldg. Patio Sunday 28 Monday 29 Tuesday 30 Wednesday 31 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: April 2021 Day Date Event Time Location Thursday 01 Friday 02 Saturday 03 Sunday 04 Easter Monday 05 Improving Public Places 5:30 p.m. Online Meeting Tuesday 06 Wednesday 07 Thursday 08 Friday 09 Saturday 10 Sunday 11 Monday 12 Tuesday 13 Wednesday 14 City Council Meeting 7:00 p.m. Online Meeting Thursday 15 Cultural Arts Commission Online Meeting Friday 16 Saturday 17 Sunday 18 Monday 19 Tuesday 20 Parks & Recreation Commission 7:00 p.m. Online Meeting Wednesday 21 Thursday 22 Friday 23 2021 SSF Virtual Youth Art Exhibit Celebrating Earth Day (April 23 – May 31) www.ssf.net/culturalarts Saturday 24 Sunday 25 Monday 26 Tuesday 27 Wednesday 28 City Council Meeting 7:00 p.m. Online Meeting Thursday 29 Friday 30 Arbor Day PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: May 2021 Day Date Event Time Location Monday 01 Improving Public Places Committee meeting 5:30 p.m. Corp. Yard conference room Tuesday 02 Wednesday 03 Thursday 04 Friday 05 Saturday 06 Sunday 07 Monday 08 Tuesday 09 Wednesday 10 City Council Meeting 7:00 p.m. Online Meeting Thursday 11 Online Friday 12 Saturday 13 Sunday 14 Monday 15 Tuesday 16 Parks & Recreation Commission Meeting 7:00 p.m. Online Meeting Wednesday 17 Thursday 18 Cultural Arts Commission Meeting 6:30 p.m. Online Meeting Friday 19 Saturday 20 Sunday 21 Monday 22 Tuesday 23 Wednesday 24 City Council Meeting 7:00 p.m. Online Meeting Thursday 25 Friday 26 Saturday 27 Sunday 28 Monday 29 Tuesday 30 Wednesday 31 Memorial Day – All Offices/Programs Closed 2021 SSF Virtual Youth Art Exhibit Celebrating Earth Day, Closing Day (April 23 – May 31) www.ssf.net/culturalarts CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: February 18, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Critical Lifeguard Training for Orange Pool Reopening Orange Pool staff are gearing up for reopening in March. With the pool being closed for most of 2020, staff certifications and training were put on hold. To keep up with the industry standards, returning staff will need to go through lifeguard and CPR training before returning to work. With social distancing and mask-wearing still in place, lifeguard training will need to be modified for the foreseeable future. In-water manikins were purchased for in-water training while still maintaining social distancing. The manikins provide life-like rescues for lifeguards to practice all of their required skills. Such skills include: • Submerged victim rescue • Submerged victim rescue with extrication and CPR • Back boarding a spinal victim The manikins will also be used for redshirt drills (surprise drills to test lifeguard awareness, speed, and ability while making a rescue) and future in-service training. On Thursday, February 4, staff trained with the new manikins for the first time. Below are some pictures of the manikins in use. Bi-Weekly Update February 18, 2021 Page 2 of 5 Childcare Program Update Spring Camp – The Department typically offers seasonal camps like Winter and Spring Camp to continue childcare services to families over school breaks in the winter and spring. These camps are usually hosted at Terrabay Gymnasium and Recreation Center and include children from different schools. This year, Spring Camp will be cancelled just as Winter Camp was cancelled because the six-day camp would bring together children from several sites, and disrupt the stable cohorts that have been established at each school site. Summer Camp – Staff is planning a Summer Camp program that will look much like last summer’s camps, continuing stable groupings of no more than 12 to 14 children per group and following the COVID safety practices that the Department has implemented over the past year. Unlike the usual one-week camp model, camps will be offered in three, three-week sessions in order to support stable cohorts. Children will not enjoy the usual field trips or have the option for specialty camps, but staff have planned an exciting summer of traditional camps with many engaging activities and local community adventures. The option for swimming lessons and recreation swim are not available at this time given the restrictions in place for pool operations. The Joseph A. Fernekes Recreation Building and Terrabay Gymnasium and Recreation Center will host Summer Camp as usual. As of this report, staff is still waiting for the school district to confirm use of the Ponderosa Elementary School site for one of the Summer Camp locations. Registration is expected to take place in late February. Although enrollment capacity will be limited, staff hopes that the Covid-19 situation will improve in the months leading to the start of Summer Camp so that staff can increase the number of children served and offer a greater variety of activities including swimming. 2021-2022 After School Program – Registration for the After School Recreation Program and REAL After School Program for the 2021-2022 school year will occur on April 1 – 11, 2021. Registration will be conducted by lottery for new participants, and details can be found in Attachment 1. It is still unclear what the format of the 2021-2022 school year will look like, but the registration will determine the order in which new participants will be enrolled. Great Plates Program in South San Francisco Great Plates Delivered San Mateo County delivers three free meals a day to older adults in San Mateo County who are at heightened risk due to COVID-19 and are unable to obtain or prepare meals on their own while sheltering in place during the coronavirus outbreak. Since the program’s inception early on during the pandemic, Great Plates has been extended month to month based on available funding. Most recent news from the County indicates that the program is funded through March 8, 2021. Thanks to the regular outreach efforts of the Department’s Senior Services team, older adults in South San Francisco have a resource to connect them to various services they might need to help them through the pandemic, including sharing information about services such as Great Plates. Bi-Weekly Update February 18, 2021 Page 3 of 5 Great Plates Statistics for South San Francisco Data represents 234 program service days Metric South San Francisco San Mateo County Clients Served 638 3,999 Meals Served 254,247 1,558,146 Expenditures $5,593,434 $34,279,212 CPRS District 4 Awards Throughout these challenging times, the need for quality parks and recreation programs and services has rarely been greater. This year, the California Parks and Recreation Society (CPRS) District 4's Awards and Volunteer Recognition program highlights the outstanding accomplishments of parks and recreation professionals serving as the "key to the community" throughout this pandemic. While there will not be any in-person gatherings to recognize award recipients as usual, awardees are being highlighted on District 4's social media pages throughout the month of February and will receive a certificate of recognition. The Parks and Recreation Department is proud of the hard work and many accomplishments achieved this past year, including the following nominations submitted for this year’s CPRS District 4 Awards and Volunteer Recognition: Bi-Weekly Update February 18, 2021 Page 4 of 5 Bi-Weekly Update February 18, 2021 Page 5 of 5 City of South San Francisco Department of Parks & Recreation Licensed After School Recreation Programs The After School Recreation Program is designed for children in Kindergarten- 5th grade. The program operates in accordance with the South San Francisco Unified School District’s calendar Monday through Friday from 7:30 a.m. to AM bell-time and PM bell-time to 6:00 p.m. Children participate in arts and crafts, STEAM, homework time, cooking, games, sports, and group activities. The After School Recreation Programs are licensed through the State Department of Education, Community Care Licensing. Our staff is experienced and trained in the areas of child development, supervision, recreation activities, First Aid and C.P.R. Locations: Spruce Elementary School Ponderosa Elementary School (lic #410519010) (lic #410519011) Monte Verde Elementary School Buri Buri Elementary School (lic #410518963) (lic #414002856) Schedule Yearly Tuition Monthly Installment * 5 Days Before and After School Care $4310.00 $431.00 5 Days After School Care Only $3720.00 $372.00 3 Days Before and After School Care $2940.00 $294.00 3 Days After School Care Only $2550.00 $255.00 2 Days Before and After School Care $1960.00 $196.00 2 Days After School Care Only $1700.00 $170.00 Before School Care Only $1360.00 $136.00 *Fees subject to change Lottery applications will be accepted for the available spaces at the licensed After School Recreation Programs at Buri Buri, Monte Verde, Ponderosa, and Spruce Elementary Schools. Currently enrolled participants in the childcare programs have a priority enrollment and the lottery will be for the general public registration process. We will accept lottery forms for the After School Recreation Programs from April 1- 11, 2021. Families will be notified about their enrollment status during the week of April 19. Demand for our programs has overwhelmed the supply. After discussing a number of options, we decided this was the best way to maintain our current registration system. The drop off for will be open for several days; therefore, it will not matter at all when families submit their lottery registration. For more information please visit www.ssf.net/childcare, call 650-875-6900 or email Laura Armanino, Supervisor [email protected] or Kimberly Morrison, Assistant Supervisor, [email protected] Ciudad del Sur San Francisco Departamento de Parques y Recreación PROGRAMAS DE RECREACIÓN DESPUÉS DE LA ESCUELA CON LICENCIA El Programa de Recreación Después de la Escuela está diseñado para niños en Kindergarten-quinto grado. El programa funciona de acuerdo con el calendario del Distrito Escolar Unificado de South San Francisco de lunes a viernes de 7:30 a.m. a 6:00 p.m. Los niños participarán en artes y manualidades, STEAM, tiempo de tarea, juegos, la cocina, deportes y actividades grupales. La Atención antes de la escuela se ofrece en cada sitio de 7:30 a.m. a 8:30 a.m. Los Programas de recreación después de la escuela tienen licencia a través del Departamento de Educación del Estado, Licencias de Atención Comunitaria. Nuestro personal tiene experiencia y capacitación en las áreas de desarrollo infantil, supervisión, actividades recreativas, Primeros Auxilios y C.P.R. Sitios: Spruce Elementary School Ponderosa Elementary School (lic #410519010) (lic# 410519011) Monte Verde Elementary School Buri Buri Elementary School (lic# 410518963) (lic# 414002856) Programar De Ano De Mes 5 Dias a la semana Antes y Despues de la escuela $4310.00 $431.00 5 Dias a la semana Solamente Despeus de escuela $3720.00 $372.00 3 Dias a la semana Antes y Despues de la escuela $2940.00 $294.00 3 Dias a la semana Solamente Despeus de escuela $2550.00 $255.00 2 Dias a la semana Antes y Despues de la escuela $1960.00 $196.00 2 Dias a la semana Solamente Despeus de escuela $1700.00 $170.00 Solamente 5 dias Antes de la escuela $1360.00 $136.00 Se aceptarán solicitudes de lotería para los espacios disponibles en los Programas de Recreación Después de la Escuela con licencia en las Escuelas Primarias Buri Buri, Monte Verde, Ponderosa y Spruce. Los participantes actualmente inscritos en los programas de cuidado infantil tienen una inscripción prioritaria y la lotería será para el proceso de registro público general. Aceptaremos formularios de lotería para los programas de recreación después de la escuela del 1 al 11 de abril de 2021. Se notificará a las familias sobre su estado de inscripción durante la semana del 19 de abril. La demanda de nuestros programas ha sobrepasado la oferta. Después de analizar una serie de opciones, decidimos que esta era la mejor manera de mantener nuestro sistema de registro actual. La entrega para ambas loterías estará abierta por varios días; por lo tanto, no importará en absoluto cuando las familias envíen su registro de lotería. Para obtener más información, visita www.ssf.net/childcare llame al 650-875-6900 o envíe un correo electrónico a Laura Armanino, Supervisora [email protected] o Kimberly Morrison, supervisora asistente, [email protected] City of South San Francisco Department of Parks & Recreation REAL Program The R.E.A.L. (Recreation, Enrichment and Learning) After School Program is operated by the City of South San Francisco Department of Parks & Recreation, Childcare Division and funded by the State of California. The R.E.A.L. Program is located at Martin Elementary School and Los Cerritos Elementary School. The purpose of our program is to expand learning beyond the school day and beyond classroom doors and walls. Our program compliments, supports and enhances daily classroom instruction. The program, while structured, provides staff and students with choices. Our program encourages creativity, imagination and flexibility. Our program focuses on creating educational projects that make learning fun. Students participate in a balance of individual activities, small and large group activities, indoor and outdoor activities, and quiet as well as active play. Lottery applications will be accepted for the available spaces the REAL Programs at Los Cerritos and Martin Elementary Schools. Currently enrolled participants in the childcare programs have a priority enrollment and the lottery will be for the general public registration process. We will accept lottery forms for the After School Recreation Programs from April 1- 11, 2021. Families will be notified about their enrollment status during the week of April 19. For more information please contact Laura Armanino at 650-875-6900 or [email protected] Programa REAL El R.E.A.L. (Recreación, Enriquecimiento y Aprendizaje) Programa Después de Clases es operado por la Ciudad de South San Francisco Departamento de Parques y Recreación de la División de Cuidado de Niños de South San Francisco y financiados por el Estado de California. El Programa R.E.A.L se encuentra en la Escuela Primaria Martin y la Escuela Primaria Los Cerritos. El objetivo de nuestro programa es ampliar el aprendizaje más allá de la jornada escolar y más allá de las puertas del salón de clases y las paredes. Nuestro programa complementa, apoya y mejora la instrucción diaria en la clase. El programa, mientras estructurada, proporciona el personal y los estudiantes con opciones. Nuestro programa fomenta la creatividad, la imaginación y flexibilidad. Nuestro programa se centra en la creación de proyectos educativos que hacen divertido el aprendizaje. Los estudiantes participan en un balance de las actividades individuales, actividades en grupos pequeños y grandes, las actividades de interior y al aire libre, y tranquilidad, así como el juego activo. Las solicitudes de lotería serán aceptadas para los espacios disponibles en los programas de recreación después de las programas reales en los Cerritos y las escuelas primarias de Martin. Los participantes inscritos actualmente en los programas de cuidado de niños tienen una inscripción prioritaria y la lotería será para el proceso de registro público en general. Aceptaremos los formularios de lotería para los programas de recreación después de la escuela del 1-11 de abril de 2021. Se notificará a las familias sobre su estado de inscripción durante la semana del 19 de abril. Para obtener CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: February 25, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Parks Update Buri Buri Park Pathway Repairs The upper pathway at Buri Buri Park is currently being replaced as a result of irreparable damage caused by large tree roots. The project’s scope of work also included removing a few trees that would have been left unstable after removing the roots that were in conflict with the pathway. Once the pathway is completed, new, more appropriate trees will be planted to shade the pathway and replace the canopy lost from the tree removals. Sign Hill Diamond Fire Mitigation Tree work continues to progress smoothly on Sign Hill in response to the Diamond Fire in October 2020. Starting on Tuesday, February 23, the Parks Division will be announcing the opening of the Ridge Trail, Eucalyptus Trail, and Seubert Trail. Hazardous trees have been removed from these trails and they are considered safe to reopen for use. While these three trails are open, the Iris Trail and Letters Trail will remain closed, with closure signage posted at each trailhead. Tree work is currently being conducted on the Iris Trail with hopes to open before the summer months. Sign Hill Stewards The Parks Division has recently completed hosting a high school intern assisting with our Sign Hill efforts known as “Sign Hill Stewards.” The intern performed invasive weed removal, planted native species, and helped design interpretive signage for Sign Hill. San Bruno Mountain Watch also hosts high school interns and partners with Sign Hill Stewards in order to work with one another. This relationship further strengthens the bond of our two organizations, and helps teach the interns the environmental interconnectivity of San Bruno Mountain and Sign Hill. Common Greens and Right-of-Way Landscape Maintenance Request for Proposals On June 30, 2021, the current contract with Brightview for Common Greens and right-of-way landscape maintenance expires. Staff had attempted to issue a request for proposals (RFP) for this contract in 2020, but the pandemic and subsequent budget uncertainty halted those efforts. In following with desire previously expressed by the City Council, the RFP for this scope of services has been divided into two separate contracts: one for the Common Greens areas, and one for right- of-way areas and medians. Doing so is anticipated to make the contracts more competitive, especially for smaller landscape companies and help improve standards of service. The new structure may result in additional costs if contracted out separately, but vendors can bid on one or Bi-Weekly Update February 25, 2021 Page 2 of 2 both contracts, which may result in more competitive prices as previously received. The RFP will be published on March 1, 2021. Building Maintenance Update Fire Station 64 Door Lock Repairs Building Maintenance staff was asked to install a heavy-duty push button door lock at Fire Station 64. This type of door lock is bump and pick proof but more importantly, it also features an auto-lock design to make sure the station is secure when firefighters leave the station on a call. The existing door was not made to receive this type of lock but the Building Maintenance team was able to fabricate a plate and weld it to the door to make the lock function correctly. City Hall Boiler Pressure Relief Valve Repairs Last week, it was reported that there was water accumulating in the mechanical room and lower level restrooms at City Hall. Building Maintenance investigated the report and determined the water was coming from the pressure relief valve on the boiler. The valve had failed due to age. Building Maintenance staff along with the City’s mechanical contractor were able to isolate the leak and replace the pressure relief valve, without disrupting building occupants. The boiler is now functioning as designed. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: March 4, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update More Recreation Program Opportunities Open in Red Tier After spending about three months in the purple (widespread) tier of the State of California’s Blueprint for a Safer Economy with part of that time under a more restrictive shelter in place order, the Department is looking forward to bringing back more recreation activities this spring now that the County has entered the red (substantial) tier. The table in Attachment 1 highlights changes to recreation programming in the red and orange tiers. As a general rule, the Department does not plan on opening its community centers for public use until the orange tier. Under this tier, most indoor activities are allowed at 25% capacity. While the Blueprint loosens operational restrictions as COVID rates decline, the Department’s ability to restore operations to match that timeline will depend on staff availability. Beginning July 1, 2020, the Department furloughed 180 part-time employees. Another 30 part- time employees received notices that they would be working greatly reduced hours, with most in this group losing over 50% of their regularly scheduled hours. The extended impact of COVID has forced some staff members to search for other jobs and others have opted to retire. While this is an unfortunate loss to the Department, staff remains hopeful that we will be able to restore programs over time as long as long as the Department retains its flexibility to hire new staff and the budget to operate fully restored programs. Long-time Recreation Division Employees Retire Over the past few months, there have been a number of long-time part-time Recreation Division employees who have announced their retirement from the Parks and Recreation Department and the City of South San Francisco. These employees were recognized for their service at the January Parks and Recreation Commission meeting: Romeo Agloro has been the Department’s Kenpo Eskrima instructor since 2001. He passionately taught lessons for both children and adults for 19 years. Throughout his career, he has hosted karate tournaments, organized summer picnics for his students and their families, performed during the City’s Day in the Park celebrations, Parks Alive/Streets Alive event, Asian Alliance events, as well as other City functions. He has created a family-like environment during his lessons and has even taught students how to break bricks with their hands and feet. Romeo was thoughtful enough to Bi-Weekly Update March 4, 2021 Page 2 of 7 train his assistant throughout his final few years of instruction to ensure the Kenpo Eskrima program could continue in South San Francisco after his retirement. Millie Aranda has taught Hawaiian Hula and Tahitian Dance since 2000. Her total time spent teaching with the City is 20 years! Millie originally began teaching in the activity rooms at Terrabay Gymnasium but due to the overwhelming popularity of her classes, had to be moved to the Social Hall in the Municipal Services Building (MSB) to accommodate demand. Millie and her students have also performed at City events such as Day in the Park and Youth Art Shows, as well as hosting a bi-annual performance which would include live music, custom costumes of her own design, and delicious post-performance potlucks that made her class participants that much more invested in class and the Deparment’s Hawaiian and Polynesian cultural programs. Millie was also sure to train her assistant over the course of a few years to ensure Hawaiian Hula classes would be able to continue through the South San Francisco Parks and Recreation Department. Anthony Balunsat has been working with the Department since 2006. He was a fixture at the Terrabay Gym and Recreation Center where he coached many basketball and volleyball teams over the years. There were many seasons where management staff could not find enough coaches and Anthony was willing to “step up” and coach as many as three teams during a particular season. On the weekends, Anthony would open and close Terrabay Gym for open gym basketball, badminton, as well as work the rental parties. Anthony enjoyed working the middle school dances, Halloween Extravaganza, and assisted in the Junior Giants Program. Helena Saco has taught voice and piano classes since 2012. Her voice classes were for children and young teens and she organized quarterly recitals for family and friends. Her piano classes always filled to capacity. Helena has been great to work with as she was always very accommodating and flexible with management who found it challenging to accommodate all instructors and their needs when creating seasonal schedules. Helena was always a “team player” when working with others. Naturally, Helena was extremely patient and enthusiastic with young children, teens and was very accepting of adults who were just learning piano. William “Gene” Thomas has been a Tai Chi and wellness instructor since 2005. He was a student in the SSF Tai Chi program for many years and when his former instructor asked Gene to take over his classes when he retired from the program. Over the subsequent years, Gene built a community of Tai Chi enthusiasts and classes were always filled to capacity. He was phenomenal at creating a warm, personable environment amongst his students. Gene served tea and snacks after each class to help build friendships and give students the opportunity to share their enjoyment of Tai Chi. Gene was also thoughtful enough to leave the program that he had built in capable hands upon his retirement from the City. Paul Tuason has been working with the Parks and Recreation Department since 2007. You could see him most weekdays as a Building Attendant for classes, and on weekends working facility rentals at the Westborough Recreation Building. Paul learned from multiple supervisors through his career and was able to train any new staff that came aboard during his 13 years! Paul was also very valuable recently in the new outdoor programs that the Department offered during the pandemic. Paul will be moving to Arizona with his wife and two children. Bi-Weekly Update March 4, 2021 Page 3 of 7 Easter Bunny Photo Hop, March 27 The Parks and Recreation Department will be hosting this year’s 90th Easter Egg Hunt in a modified format, dubbed the “Easter Bunny Photo Hop” on Saturday, March 27 outside of the Joseph A. Fernekes Building in Orange Memorial Park. The event will be modified from years’ past due to the current pandemic. In the past, families were welcome to take a picture with the Easter Bunny, participate in arts and crafts activities, purchase refreshments and souvenirs from the Friends of Parks and Recreation, and participate in three egg hunts conducted in the picnic meadow. Traditionally, staff would accomodate approximately 600-800 participants. In an effort to reduce the number of participants present at any given moment, staff have made the following adjustments to the event: • The event will take place from 8:00 a.m. to 12:00 p.m. • Families (groups of up to 7) will preregister in order to participate • Pre-registration will begin, Monday, March 8 at 6:00 a.m. • Up to 6 families can register for every 15 minute interval • Within each 15 minutes, families will be able to: o Take a picture with the Easter Bunny (who will be elevated and physically distanced behind each family) o Receive a tote bag with a few treats o Participate in a small-scale egg hunt • Masks will be required and social distancing will be enforced • This year’s event will not include: o Art and craft projects o Refreshments and souvenirs for sale o Representatives of sponsors present for the event Confirmed sponsors for this event also include the South San Francisco Women’s Club and Hatch Realty Group. SSF Women’s Club will be donating $300 for the event and Hatch Realty Group will be donating 300 tote bags for children to collect eggs with as well additional take-home goodies. Cultural Arts Update “Living in Virtual Times” Online Photography Exhibit The Cultural Arts Commission’s first 2021 art gallery show opened as a virtual presentation due to ongoing COVID-19 restrictions. The theme of the photography exhibit was “Living in Virtual Times,” examining the challenges of the pandemic and the resiliency of humanity in adapting to it. Eighteen artists, from various Bay Area cities, submitted a total of 46 entries. Four Cultural Arts Commissioners provided eleven unscored special exhibit pieces. Seven entries by six artists were awarded. The entries were judged by professional photographer, Scott Buschman. Artist, Marie Budner received 1st place and Honorable Mention. Olya Gary received 2nd place and Megumi Isobe, 3rd place. Honorable Mention was awarded to Aliona Kuznetsova, Patricia Dick and Dan Woodard. The finalists were formally acknowledged at the February Cultural Arts Commission meeting. Bi-Weekly Update March 4, 2021 Page 4 of 7 The exhibit opened on Sunday, February 14 and will run through Sunday, March 14. Viewing is open to the public and free. The link to the gallery is available through https://bit.ly/ssfphotoshow. Jack Drago Cultural Arts Commission Youth Art Scholarship 2021 The Cultural Arts Commission is awarding up to three scholarships for up to a total of $3,000 to SSF Unified School District graduating high school seniors who have shown achievement in the arts and plan to continue the study of art. Acceptable art forms include but are not limited to: photography, sculpture, digital media, ceramics, performing arts, literary arts. Candidates should send a completed application form and submit examples of their art. Entries must be received by the entry deadline of Monday, April 12, 2021. Application materials will be available at www.ssf.net/culturalarts. The Youth Art Scholarship award was established and first awarded in 1999. In 2003, it was renamed to honor Jack Drago, former South San Francisco mayor and founder of the Cultral Arts Commission. Since 1999, thirty-six deserving graduates have been awarded. The scholarship is financed exclusively by community donations and fundraising dollars. Youth Art Show 2021 The Cultural Arts Commission will present the annual Youth Art Show as a virtual presentation in late April through May. The theme will revolve around Earth Day and will be open to youth in grades K through 12. The virtual exhibit will feature art created by the Park and Recreation Childcare Program. In addition, a limited number of entries will also be accepted, on a first come, first served basis, via online submission from SSF residents. Details are being finalized with the expectation that they will be available in early to mid-March. The highly-anticipated Youth Art Show has been regularly included as one of the four art shows sponsored by the SSF Cultural Arts Commission. For nineteen years it has been a successful partnership between the SSF Unified School District and the Commission, that featured hundreds of student artworks. In 2020, the twentieth presentation was abruptly cancelled due to the COVID- 19 pandemic. Because of ongoing COVID-19 limitations the school district is unable to participate this year. However, the district liaison is hopeful that the co-partnered presentation will be able to resume in 2022. Senior Program Update Valentine’s for the Troops COVID could not stop the Department’s Senior Program clients and volunteers from creating over 1,900 beautiful Valentine’s Day cards for the service men and women in the military across the state. This program is successful each year in large part to Senior Program team member Fran Guevarra, who shows great passion for this program and is instrumental in organizing the senior clients and volunteers in creating the Valentine cards throughout the year. Fran has been leading this program for over 12 years and works directly with First Sergeant Rebecca Wolkenhauer, the Legislative Liaison with the Office of External Affairs for the California Military Department, to organize this special event. The event typically involves a gathering at Magnolia Center to create Valentine’s Day cards, present them to military representatives, and share a special breakfast. This year due to COVID, the in-person celebration was not possible, but that did not stop the Senior Bi-Weekly Update March 4, 2021 Page 5 of 7 Program team from making sure the Valentine cards were sent to hundreds of troops. Fran packed up over 1,900 cards and mailed them to First Sergeant Wolkenhauer, who made sure they were sent to members of the California National Guard. Staff hope these cards will be appreciated and help to boost morale. The Senior Program team is very proud of this program and especially happy to still make this event happen in these challenging times. The Department commends Fran for her passion and dedication to this program. (left) Senior Program staff member Fran Guevarra prepares to mail over 1,900 Valentine cards. (right) Military service members receive their Valentine cards. Daily Journal Article “Leave No Senior Behind” In January 2021, the Daily Journal published an article by Sandra J. Winter titled “Leave No Senior Behind.” The South San Francisco Adult Day Care team along with a coalition of other adult day care and adult day health care programs collaborated and provided information that assisted with the important message of the article. COVID has been challenging for all people, and overwhelmingly challenging for families and clients that attend the Department’s Adult Day Care program at Magnolia Center. Staff have strived to provide services to clients and their family members and caregivers during covid by providing weekly wellness/socialization calls to provide support, and sending activity packets that are delivered to clients at their home or group residential homes. The calls and activity packets, led by the Adult Day Care Coordinator, Marianna Roman, allows an opportunity for a continuum of the program’s curriculum as well as an opportunity for social connection to the program and the Adult Day Care team. As stated in the article, the City of South San Francisco is one of only three adult day care programs operating in San Mateo County. The Department is at the forefront of providing this valuable and much needed service, and proud to provide a high-quality licensed program in a safe and nurturing environment for people who need adult day care services. In addition to exceptional senior care, these programs provide affordable options for respite for caregivers. Staff work directly with clients and also provide meeting space for the local Alzheimer’s Support Group, which meets at Magnolia Center. The article does an excellent job articulating why these programs are important, the impact of COVID, and the creative ways staff are still providing this much needed program to clients and families. A copy of the article is available in Attachment 2. Bi-Weekly Update March 4, 2021 Page 6 of 7 Magnolia Center and AARP Tax-Aide Tax Preparation Program AARP Foundation’s Tax-Aide program is the nation’s largest free tax preparation service. Volunteers are trained and IRS-certified each year, and have provided free tax preparation for older adults and seniors for many years. The current pandemic has required changes in the way tax returns are processed. Magnolia Center is partnering with AARP Tax-Aide to provide tax service to the community while also focusing on the safety of clients and staff. This year’s tax service involves a multi-step (drop-off/pick up) tax preparation process. Tax appointment registration began on Tuesday, February 16. Appointments will be scheduled until all available slots are taken. Staff will maintain a waiting list. The first full week of accepting tax packets was February 22 - 26 and it went very smoothly with staff working hard to make it as accommodating and easy for the clients, as well as for AARP and Senior Program staff. This program will allow over 400 residents to get their taxes done at no cost, which is a valued and appreciated service for the community. Recreation Supervisor Erin O’Brien Joins California Parks and Recreation Society (CPRS) District 4 Board of Directors In January, the California Parks and Recreation Society (CPRS) held its annual elections for both the state and local boards. South San Francisco is in District 4, which is part of CPRS Region 2 and includes the counties of San Francisco, San Mateo, and Santa Clara. Among those elected by their peers was South San Francisco Recreation Supervisor, Erin O’Brien. Erin was elected to a two-year term, serving as CPRS District 4’s Director at Large. On February 17, following COVID-19 health guidelines, the board of directors took the oath of office at an in-person installation. When asked about her new role, Erin had this to say: “I am honored to represent the hundreds of Parks and Recreation professionals serving in San Francisco, San Mateo, and Santa Clara counties. In the midst of a global pandemic, I saw first-hand the creative and inspiring ways these amazing professionals stepped-up and served their communities. I look forward to helping the advancement of the Parks and Recreation profession and advocating the importance of parks and open spaces.” Recreation Supervisor Erin O’Brien takes the oath of office at an in- person installation. Senior Program team members John Lau (left) and Marianna Roman (right) at the scheduled tax form pick up / drop off. Bi-Weekly Update March 4, 2021 Page 7 of 7 Newly-elected 2021 CPRS District 4 Board of Directors take a photo-op after their in-person installation ceremony. Orange Park Tennis Court Reservation Program Returns Monday, March 1, 2021 After a brief hiatus during the winter months, the Orange Park Tennis Court Reservation Program resumed on Monday, March 1, 2021. The cost is $6 per hour and reservations may not exceed two hours. The courts can be reserved Monday – Sunday between the hours of 8:00 a.m. – 12:00 p.m. with the last reservation time ending at 1:00 p.m. Players with advance reservations have priority over walk-ins. Reservation times will be supervised by a staff person and reservations can be made online at www.ssf.net/rec-catalog or by calling the Recreation Office. All other courts within SSF are first come, first serve. Court visitors must wear a face covering and maintain social distancing at all courts. Recreation Staff Support ECD Small Business Outreach From February 2 - 17, 2021, Sports Coordinator, Bill Stridbeck and Rentals Coordinator, Austin Navarro volunteered to help the Economic and Community Development Department reach out to small businesses in South San Francisco to get responses to a 16-question anonymous survey that will gather high-level data for future policy decisions regarding financial assistance for small businesses impacted by COVID-19. Bill and Austin were each assigned a list of 527 contacts and reached a total of 757 business. Some of the questions asked included: • How many employees did you have in December 2019? • What may be holding you back from rehiring over the next year? • Thinking back to one year ago today, is your business more profitable, less profitable, or the same as last year? • How is your business currently doing in 2021, and how has COVID-19 affected your business over the past year? Parks and Recreation Department Recreation Program Reopening Plan (3/1/2021) San Mateo County Status: RED Program (Current Guidance) Red Orange Aquatics Can open outdoors with modifications. Drowning prevention classes, including swim lessons with certified instructors, are permitted indoors and outdoors. • By mid-March, offer private/semi-private swim lessons in the evenings. Class schedule is dependent on staff availability. • SSF Aquatics Club swim camp (co-sponsored group) • Locker rooms will remain closed pending expanded program and staffing. • Incorporate modified lap swim into program schedule. • Consider modified rec swim/lessons for Summer Camp. • Locker rooms may open pending expanded program and staffing. Childcare Can open indoors with modifications. • In-person, modified Preschool and Expanded Learning Programs * • Summer Camp* (modified 3-week sessions over 9 weeks) • Full of Fun Camp (modified) • All in-person programs have cohorts of no more than 14 children. * Format may be impacted by school district’s plans for summer extended learning and 2021-22 school year. • Status quo unless public health guidance changes. * Format may be impacted by school district’s plans for summer extended learning and 2021-22 school year. Classes Can open outdoors and indoors with modifications. - Gyms and fitness centers, 10% capacity - Family entertainment centers, outdoors only • Virtual classes • Virtual studio (virtual class instructors are allowed to record their classes in indoor city facilities) • Outdoor fitness classes • Indoor classes allowed with up to 25% capacity. Cultural Arts Museums – Indoor activities must be limited to 25% capacity. • Virtual art show • Modified, indoor exhibit may be possible, but will depend on priority of competing facility uses and ability to maximize viewing opportunities for an in-person exhibit. Rentals - Family entertainment centers, outdoors only - CDPH guidance for gatherings: no more than 3 households, stable groups, indoor gatherings strongly discouraged • Indoor essential City trainings, meetings • Limited, modified use of outdoor picnic shelter – church groups, Alcoholics Anonymous • March 1 – Orange Park Tennis Court Reservation Program • April 1 – Bocce Court Reservation Program • Limited, modified indoor activities. • Use of indoor and outdoor facilities for social gatherings and events will be determined by City policy and potential loosening of California Dept. of Public Health (CDHP) restrictions on gatherings. Parks and Recreation Department Recreation Program Reopening Plan (3/1/2021) San Mateo County Status: RED Program (Current Guidance) Red Orange Seniors - Family entertainment centers, outdoors only • Remote information and referral services and wellness checks through weekly phone calls. • Food delivery – Rocko’s Produce donation program and Second Harvest Food Bank • AARP Tax-Aide tax service (drop off / pick up by appointment) • Drop-in program by reservation: gym, billiards, computer lab, ping pong • Modified Adult Day Care (pending licensing rules and regulations) • Senior leisure classes/activities at Magnolia Center (pending staff availability, public interest) Sports - Some outdoor moderate-contact sports permitted. Higher-contact outdoor sports may be permitted, subject to additional requirements. See list. • Outdoor open gym by reservation – corn hole (beginning March 15) • Co-sponsored groups - baseball and soccer (beginning March 15) • Outdoor Elementary and Middle School sports clinics, (tbd – pending staff) • Indoor sports at 50% o Indoor open gym by reservation – basketball, badminton • Junior Giants, in person, June 14 (tentative) • Adult softball (summer season starts July 12) Office Staffing and Customer Service - Government services can open with modifications - Office workspaces (non-essential): remote work • Customer service offered remotely (phone and e-mail only). o Activity registration only processed online, by phone, e-mail, or mail. • Staff in non-essential roles primarily work remotely. Staff may use their City-assigned workspace with supervisor approval, and scheduled so not to have too many people in a given location at the same time, or in close proximity to one another. • Limited in-person public office hours, pending staff availability. o Added option for in-person assistance with activity registration. • Staff in non-essential roles will still work under the conditions of the Red tier, with added flexibility to be on site as needed to support in-person programs in recreation facilities. Working remotely is still encouraged. About this list: The Parks and Recreation Department uses guidelines offered by the State of California’s Blueprint for a Safer Economy in order to determine its reopening plan. Other factors that determine programs offered include staff availability and budget. Given that recreation programs vary in nature and Blueprint guidelines do not speak directly to all programs, the Department has included Blueprint guidance for family entertainment centers, and gyms and fitness centers, and others as part of its operational analysis. Activities in the Red tier will also be allowed under the Orange tier. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: March 11, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Parks Update Recruitments The Parks Division is currently in the process of filling two key vacant positions – a Senior Parks Maintenance Worker and the Tree Trimmer. The Senior Parks Maintenance worker is planned to be filled with an internal/promotional recruitment process from a pool of existing Parks Maintenance Workers. Interviews concluded last week, and a candidate will be chosen shortly. Staff will then be tasked with backfilling for the incumbent’s Parks Maintenance Worker position vacancy. The Tree Trimmer position is an open/competitive recruitment and is currently in the application review phase. This position is imperative to the safe and efficient operations of the tree crew and for tree care citywide. Candidates will be invited to a performance test in the coming weeks, and then interviewed prior to selection. Weed Abatement Each spring season, Parks Division staff focus on weed abatement in both parks and right-of-way areas. Weed abatement is critical to managing invasive plant species, fire risk, and public safety. While weed abatement continues through the summer months, an early start on this perennial task allows for staff to perform lighter work later in the summer and retain flexibility for other projects that arise. Grand Avenue & Oak Avenue Islands Parks Division staff are currently working on rehabilitating the median islands at the intersection of Grand Avenue and Oak Avenue. This area has been unplanted for quite some time and is in need of improvements. Currently, staff are working on altering the irrigation to accommodate a new drip system. The planting plan was designed by a Parks Division intern and staff in 2019, so the Division is happy to finally implement this design. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: March 11, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Philip Vitale, Deputy Director of Capital Projects SUBJECT: Cultural Arts Commission Recommends Mural Design for Gardiner Park At the February 18, 2021 meeting of the Cultural Arts Commission, the Commission voted in favor of recommendations to install the Gardiner Park Mural as designed by the artist Sirron Norris. This mural was commissioned as part of the Gardiner Park renovation and vetted by the Cultural Arts Commission at the January 21, 2021 and February 18, 2021 meetings. The community was invited to complete an online survey ranking mural themes and identifying elements to be represented in the mural. Neighbors within 300’ of the park were invited to attend the January 18, 2021, Cultural Arts Commission meeting to hear from the artist and provide input. Sirron Norris researched the history of South San Francisco and responded to Cultural Arts Commissions’ requests to see icons that are meaningful to the residents included in the mural. Sirron has worked with communities across the Bay Area to create more than a dozen murals. He is known for his extensive public art contributions. Among them, his most notable mural, “Victorion: El Defensor de la Mission” located in San Francisco’s historic “Balmy Alley” has been featured in various media platforms including magazines, books, and advertisements. You can see examples of Sirron's work at www.sirronnorris.com. See Attachment 1 for mural design and Attachment 2 for mural design superimposed on the park walls. Staff will develop a plan for installing these sculptures pending feedback from City Council. Please let staff know if Council would like to visit the site to meet the artist while the mural is being installed. Please submit any comments or questions about the mural design by Thursday, March 11, 2021, to Philip Vitale, Deputy Director of Capital Projects, at (650) 877-8548 or [email protected]. Attachments: Attachment 1 - Mural Design Attachment 2 - Mural Design Superimposed on Park Walls Attachment 1: Mural Design Reviewed by Renee Attachment 2: Mural Design Superimposed on Park Walls