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HomeMy WebLinkAbout04 20 2021 P&R Commission Packet Agenda CITY OF SOUTH SAN FRANCISCO MEETING OF THE PARKS AND RECREATION COMMISSION TELECONFERENCE MEETING NOTICE Tuesday, April 20, 2021 7:00 p.m. Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the following is a general outline of our procedures: Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health Officer of San Mateo County dated March 31, 2020. The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone: Join Zoom Meeting https://ssf-net.zoom.us/j/83214322922?pwd=M2tLVHVZOHFMNW1rcUlraWFJNjJCQT09 Meeting ID: 832 1432 2922 Passcode: 746949 The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Vice Chair Lock and Chair Uy and essential City staff will participate via Teleconference. Members of the public may submit their comments on any agenda item or public comment via email or Parks & Recreation main line. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. Public Comment: Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the GoToMeeting session, join the meeting from your computer or mobile device, enter your name, and request to comment through the “Chat” function and a staff person will add you to the queue for comments and unmute your microphone during the comment period. In the alternative, you may also provide email comments received during the meeting will be read into the record. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. Remote Public Comments: Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting. The email and phone line below will be monitored during the meeting and public comments received will be read into the record. The City encourages the submission of comments by 6:00pm on Tuesday, April 20, 2021, to facilitate inclusion in the meeting record. A maximum of 3 minutes per individual comment will be read into the record. Comments that are not in compliance the Commission’s rules of decorum may be summarized for the record rather than read verbatim. Email: [email protected] Electronic Comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments so that they comply with the 3 minute time limitation for public comment. Parks & Recreation Hotline: (650) 829-3837 Voice messages will be monitored during the meeting, and read into the record. Your voicemail should be limited so that it complies with the 3 minute time limitation for public comment. If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. ROBERT UY CHAIRPERSON WILLIAM LOCK STEPHEN FIRPO VICE CHAIR SECRETARY MICHAEL AIRES BETTY BATTAGLIA COMMISSIONER COMMISSIONER KRISTY CAMACHO RUTH DeNARDI COMMISSIONER COMMISSIONER SHARON RANALS ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION GREG MEDIATI DEPUTY DIRECTOR OF PARKS AND RECREATION Agenda CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MEETING Teleconference Meeting Tuesday, April 20, 2021 7:00 p.m. A G E N D A I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the March 16, 2021 Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. Old Business A. COVID-19 Response and Modified Operations Update VIII. New Business A. Recognition of late staffer Joanne Howell B. Consideration of Movie Night in the Park Film Options C. Cancellation of Summer Commission Meeting IX. Friends of Parks and Recreation X. Beautification Committee XI. Items from Commission XII. Items from Staff A. Calendar of Events B. Administrative Update XIII. Adjournment Next Meeting: Regular Meeting: Tuesday, May 18, 2021 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, MARCH 16, 2021 I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, March 16, 2021, via teleconference due to the COVID-19 pandemic and local shelter in place health orders. II. ROLL CALL: Present: Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Lock, and Uy Absent: All were present. Staff: Sharon Ranals, ACM/Director of Parks and Recreation Greg Mediati, Deputy Director of Parks and Recreation Angela Duldulao, Recreation Manager Kari Jung, Administrative Assistant II Kimberly Morrison, Assistant Childcare Supervisor Philip Vitale, Deputy Director of Capital Projects Mike Mulkerrins, Sports/Rentals Supervisor Erin O’Brien, Supervisor Kelli Jo Cullinan, Seniors Supervisor Veronica Ortiz, Recreation Coordinator III. PLEDGE OF ALLEGIANCE: Skipped. IV. AGENDA REVIEW: There were no changes to the agenda. V. APPROVAL OF MINUTES OF THE FEBRUARY 16, 2021, MEETING: Approved by motion. Motion: Commissioner Firpo / Seconded: Commissioner Aires. VI. CITIZEN PARTICIPATION: Citizen comments are included after each agenda item. Citizen attendance included: Juan Bustos, Woody Rael, Nora Priego Ramos, Lisa Cota, Tony Alejandre, and Celeste Perez. VII. OLD BUSINESS: A. Orange Memorial Park Ballfield Construction Update Deputy Director Vitale shared a presentation on the OMP Ballfield Construction update with co-presenter Mike DeLong of Verde Design. Highlights were: • Project goals • Aging infrastructure, • Project schedule: 2021 – design validation & construction documentation, 2022 – start construction, 2023 reopen the ballfield • Project budget: $14m • Base design • Programmed fields • Turf and infill types Parks and Recreation Commission Minutes of the Meeting of March 16, 2021 Page 2 • Portable goals, portable fencing, portable mounds, bullpens, and bases • Lighting, emergency lighting, and PA systems • Scoreboards and scorekeeper’s areas • Spectator seating • Concession building • Bid Alternates • Design review and engagement plan Speaker Tony Alejandre inquired about field names and if the City will consider naming the field after any soccer players, recommending Mike Pizzo. ACM Ranals shared that the City does review requests for facility names, and community members may send request letters to the City Manager’s office. Speaker Juan Bustos shared a concern about the field being too open to the public and utilized as a dog run. ACM Ranals shared that these fields have a perimeter fence and can be closed for maintenance; however, they are for public use outside of league play programming. If it becomes necessary, staff will consider closing the fields. Speaker Olga Perez shared her concerns about equitable access so that the fields are open to the public and should be accessible for everyone. Commissioner Aires noted he supports this as a sustainable project. He shared concerns about the many competing uses of the fields, and the fact that a two year field closure will impact leagues and field users. Deputy Director Mediati shared that play time will be negotiated with the leagues. Supervisor Mulkerrins shared that during construction, user groups will utilize other fields, and in the future any more teams will be able to play at the same time on this new field. Deputy Director Mediati noted the presentation showed game configurations as opposed to practice configurations, when more fields can be activated at a single time. Speaker Woody Rael noted that the baseball and soccer leagues are working together on scheduling. He also shared concerns of dogs on the field. Speaker Celeste Perez, a soccer player, noted that the goals in SSF are locked up, whereas in other cities they are not, and available for drop in users. Commissioner Aires requested City to address the dog issue. Chair Uy shared that dogs should not be allowed on the fields at all and asked for large signs and enforcement. ACM Ranals and Deputy Mediati discussed the dog issues, the close proximity of the existing dog park, and that the issue would be looked into further. Commissioner Camacho commented that the community has waited a long time for these fields and hopes that the dog owners will respect the designed use of the new fields. Education and communication should be the first option and then escalate as necessary. Parks and Recreation Commission Minutes of the Meeting of March 16, 2021 Page 3 Commissioner Lock questioned how long the picnic area will be closed. Vitale shared that it will be about four months. Commissioner Lock further inquired about the impact to the play structure. Bianca Liu said that the play structure will not be impacted but the nearby sculpture will be temporarily removed. Deputy Mediati clarified two picnic areas will be closed and the two pedestrian bridges will be barricaded. Commissioner Firpo inquired about how field reservations are communicated. Deputy Mediati advised the mechanics of staffing hasn’t been worked out yet. ACM Ranals noted other cities use Park Rangers to assist with managing permits and competing uses. Commissioner Camacho inquired about the park maintenance workers approaching people and enforcing park rules. Deputy Mediati shared that staff does try to educate residents as issues arise, but some maintenance staff don’t feel comfortable doing so, as it is not really within their job duties. Commissioner DeNardi inquired if the two bridges will be replaced. Deputy Vitale shared that the bridges are not included in the project scope but they are being reviewed by staff as part of potential future projects. Chair Uy inquired if lighting is LED and if solar can be incorporated. Deputy Vitale confirmed that the lighting will be LED, but solar is not included in the project at this time. Chair Uy further inquired if the goals would be available to the public and what sort of liability that would pose. Deputy Mediati shared that the goals have been managed by the leagues historically, but staff will look into this further. B. COVID-19 Response and Modified Operations Update Manager Duldulao provided an update on the status of COVID guidelines, and the County’s designation in the Orange Tier. Aquatics – lap swim may start as early as Monday, contingent upon county approval of maintenance work on filters. Swim lessons are limited due to staffing. Childcare – no changes due to change in tier. Registration for Summer Camp and afterschool opens in April to establish priority enrollment. Classes – will be able to add indoor programs, such as private piano, ballet, and dying for crafters. Staff is planning on bringing back activity guide for the fall. Cultural Arts – art exhibits may remain virtual in the near term. Rentals – picnic sites are now open, limited by social gathering requirements, and no more than three households may attend. Parks and Recreation Commission Minutes of the Meeting of March 16, 2021 Page 4 Commissioner Camacho asked if schools are inquiring about using parks for graduations. Manager Duldulao noted staff is taking an interest list for all rentals. The school district would get priority and may call the office to discuss. Commissioner Camacho inquired about if gatherings on lawn were limited to 50. Supervisor Mulkerrins shared that there are limits and he is working with Police and the county on those guidelines. Deputy Mediati reiterated the three household rule, but organized cohorts are different. Commissioner Battaglia inquired if there is a max number of people for the three families? Supervisor Mulkerrins shared that 25 is the maximum. She further inquired about opening seniors programs. Supervisor Cullinan shared that she is working on a mitigation plan with Community Care Licensing to allow for some reopening. Commissioner Camacho inquired how much of the innovation fund is remaining. Manager Duldulao noted one-third of it is spent. C. General Plan Community Advisory Committee Update and Representative Assignments Deputy Mediati shared that the General Plan update process was started in 2019 and the Commission had previously appointed Commissioner Camacho as a committee representative and Commissioner Battaglia as an alternate and it was time to reappoint a member and alternate for the next phase. Commissioner Camacho shared that it is an interesting but labor intensive activity. Commissioner Battaglia indicated she would like to step down and motioned to renew Commissioner Camacho as member and recommends Commissioner Firpo as the alternate. Commissioner Camacho seconded the motion to have Commissioner Firpo replace Commissioner Battaglia and Commissioner DeNardi seconded the motion to renew Commissioner Camacho. Both motions carried unanimously. Commissioner Aires requested quarterly updates. VIII. New Business: A. City Council Ad Hoc Naming Committee Recommendation to Rename Westborough Recreation Center and Magnolia Center ACM Ranals shared that the Mayor, who sits on the Ad Hoc Naming Committee, recommended changing the name of the Westborough Recreation Center to the Alice Bulos Community Center, the Magnolia Senior Center to the Roberta Cerri Teglia Center, and the forthcoming Caltrain Statin Plaza for Karyl Matsumoto. Commissioner Firpo shared that these women are very deserving of this honor and moves to make recommendation. Chair Uy shared that Alice Bulos is inspiring a lot of women in the Asian American community to get engaged politically. These women are trail blazers and it is important to acknowledge them as leaders in our community. Commissioner Camacho commended the naming committee for finding such fitting women for the site locations and seconds the motion. Parks and Recreation Commission Minutes of the Meeting of March 16, 2021 Page 5 The motions carried unanimously. B. Operating Budget Update for Fiscal Years 2020/21 and 2021/22 Deputy Mediati reviewed budget adjustments and vacancies for the current fiscal year, highlighting the $1.7 million budget reduction. At this time, the Department has only submitted budget requests for the upcoming fiscal year that are not staff related, as directed via the budget process, as restoration of staffing is not being considered at this time. The 3% fee increase that had been approved for the previous fiscal year was not implemented due to the pandemic, but it may be looked at in the coming fiscal year. When details are known, staff will bring more information to the Commission. Commissioner Firpo inquired if staff was planning on ramping up for summer camps. Manager Duldulao shared that Childcare is and has been continually recruited for. ACM Ranals shared that staff will not be able to offer summer camps at the same volume as pre-Covid offerings due to limitations on group sizes and social distancing. Commissioner Camacho inquired about the recruitment for the vacant Administrative Assistant position. Deputy Mediati shared that recruitment is for filling the vacancy created by Susan Filereto’s retirement. IX. Friends of Parks and Recreation: Manager Duldulao shared that they will be sponsoring the annual Chamber of Commerce scholarships and will share that information as it is available. She further shared that the bench in honor of Richard Holt would soon be installed thanks to the fundraising efforts by the group. X. Beautification Committee: Deputy Director Mediati reported that there has not been a Beautification Committee meeting since February of last year and there is nothing new to report. XI. Items from Commission: Commissioner DeNardi shared that the kiosk at the Dog Park was damaged. Additionally, non-city flyers were posted inside the kiosk. Deputy Mediati shared that staff would look into it further. Commissioner Battaglia thanked Deputy Mediati for offering to take her up to Sign Hill to see the progress of the work going on. She was supportive of the restoration efforts. She offered compliments to the Seniors Program on the Valentine’s for the Troops. Commissioner Camacho commended Ercie Santos and Cultural Arts Commission for the art show, congratulated Erin O’Brien on her appointment to the District Board of Directors for CPRS, and commended Kelli for her part in the Daily Journal article, “Leave No Senior Behind.” Parks and Recreation Commission Minutes of the Meeting of March 16, 2021 Page 6 Commissioner Aires expressed his thanks to staff for sharing the information on the Colma Creek and water reclamation project. He further thanked Deputy Mediati for the budget report. Commissioner Firpo thanked staff for their ongoing efforts and doing a fabulous job. Commissioner Lock inquired about removal of trees at Orange Park and the impact on the City’s carbon footprint, and asked who is responsible for the Boys and Girls Club facility at Paradise Valley Park. ACM Ranals shared that the outside areas is the City’s responsibility and the inside is Boys and Girls Club’s. Commissioner Lock noted the woodchips in the playground needed to be replaced. Deputy Mediati shared that the wood chips are replaced about every other year. Commissioner Lock also reported a broken toy in the playground at Paradise Valley Park. He further inquired about the removal of trees on Martin School; Deputy Mediati explained that schools are exempt from the tree permit process. Commissioner Lock reported that the field at Parkway Middle school is not open and a gentleman climbs the fence to jog. He further reported how wonderful and busy Orange Park is. Chair Uy thanked staff for amazing work, and offering programs and services throughout the pandemic. He noted the Childcare program should be used as a model of how to safely operate programs during COVID-19. XII. Items from Staff: A. Calendar of Events. Deputy Mediati provided a brief update of the Calendar of Events highlighting upcoming events. B. Administrative Updates Chair Uy inquired if Commissioners had any questions related to the previously shared administrative updates. XIII. Adjournment: 10:07 p.m. Respectfully submitted by Kari Jung, Administrative Assistant II Staff Report DATE: April 20, 2021 TO: Parks and Recreation Commission FROM: Recreation Manager SUBJECT: COVID-19 Response and Modified Operations Update RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the current status of Departmental modified operations in response to COVID-19. BACKGROUND/DISCUSSION Since the March Parks and Recreation Commission meeting, San Mateo County moved into Tier 3 (orange). In addition, the State of California made a few notable announcements that will impact Parks and Recreation operations: • April 2, 2021 California Department of Public Health (CDHP) News Release – “With vaccination rates increasing and the state's COVID-19 test positivity rate near a record low, the California Department of Public Health (CDPH) released updates to the state's Blueprint for a Safer Economy reopening framework allowing additional activities to resume with modifications to reduce risk. The updates include gatherings, private events or meetings such as receptions or conferences, and indoor seated live events and performances. These updates take effect April 15. California's framework for loosening and tightening restrictions is governed by the level of COVID-19 spread.” • April 6, 2021 Office of Governor Gavin Newsom News Release – “Governor Gavin Newsom outlined the state’s next step in the COVID-19 pandemic recovery, moving beyond the Blueprint for a Safer Economy. On June 15, California will fully open its economy if two criteria are met: o If vaccine supply is sufficient for Californians 16 years and older who wish to be inoculated; and o If hospitalization rates are stable and low Everyday activities will be allowed and businesses can open with common-sense risk reduction measures, including encouraging all Californians to get vaccinated and mandating Staff Report To: Parks and Recreation Commission Date: April 20, 2021 Subject: COVID-19 Response and Modified Operations Update Page: 2 masking, to prevent illness and promote health.” • April 13, 2021 CDHP News Release – “…the state added an addendum to the Activity & Business Tiers Chart to provide businesses with opportunities to adopt higher capacities by increasing capacity limits in facilities or sections of facilities where all guests have been tested or are fully vaccinated. In addition, physical distancing is not required in sections where all guests are fully vaccinated. These updates allow large event operators to admit higher capacities within their facilities. Additionally, fully vaccinated persons from out of state may visit or attend activities or events that are restricted to in-state visitors.” Upcoming In-Person Special Events Given the recent timing of the announcements above, staff is still evaluating the details of the new public heath guidelines and the potential impact to Parks and Recreation programs and events. The recent changes to rules on gatherings and private events have the most significant impact to the Department’s event planning efforts since up until recently, gatherings have been severely restricted. Thus far, the Department has planned several events such as Winter Wonderland and the Easter Bunny Photo Hop under the model of requiring advanced registration, which is allowed by the public health guidelines. While the Department is pleased to have been able to offer these events to the community, the downside is that the number of people served is significantly less than what would have been the case under “normal” conditions. The recent news on gatherings and private events mark the potential opportunity to allow more community members to enjoy Parks and Recreation events. The Department is currently in the tentative planning process for Movie Night events on July 16 and August 20, the Senior Health fair on August 27, and a concert event in September. Summary As mentioned in the March 16, 2021 report to the Parks and Recreation Commission, in addition to changes in public health guidelines, other factors that impact the Department’s ability to reopen include vaccination of staff and the public, available staffing, and available budget to support the requisite staffing and material costs. Despite the challenge of working through these factors and the everchanging rules of operating under covid, staff is excited to be able to consider more options for operating, and the potential to serve more community members. Refer to Attachment 1 for a summary of the Department’s current and planned activities in the orange and yellow tiers. By: Angela Duldulao Recreation Manger Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 1 The Parks and Recreation Department uses guidelines offered by the State of California’s Blueprint for a Safer Economy in order to determine its reopening plan. Other factors that determine programs offered include staff availability and budget. Given that recreation programs vary in nature and Blueprint guidelines do not speak directly to all programs, the Department has included Blueprint guidance for family entertainment centers, gyms and fitness centers, gatherings, private events, and others as part of its operational analysis. (Link to Blueprint Activity and Business Tiers) Program Red Orange Yellow Indoor Capacity Guidance 10% 25% 50% Aquatics Drowning prevention classes, including swim lessons with certified instructors, are deemed essential and permitted indoors and outdoors in any tier.  By mid-March, offer private/semi-private swim lessons in the evenings. Class schedule is dependent on staff availability.  SSF Aquatics Club swim camp (co-sponsored group)  Locker rooms will remain closed pending expanded program and staffing.  Incorporate modified lap swim and private swim lessons into program schedule.  Consider modified rec swim/lessons for Summer Camp.  Locker rooms may open pending expanded program and staffing. (Closed for now)  Continue programming offered under Orange Tier, with increased opportunity to expand type and schedule of offerings based on the increase in indoor capacity. Childcare * Format may be impacted by school district’s plans for summer extended learning and 2021-22 school year.  In-person, modified Preschool and Expanded Learning Programs *  Summer Camp* (modified 3-week sessions over 9 weeks)  Full of Fun Camp (modified)  All in-person programs have cohorts of no more than 14 children.  Status quo pending changes in public health guidance and in collaboration with school district planning efforts.  4/13/21 – Received confirmation from the school district that students in Expanded Learning Programs can also attend in-person instruction at school. Optional in-person instruction for SSFUSD students begins on 4/19/2021.  Status quo pending changes in public health guidance and in collaboration with school district planning efforts. Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 2 Program Red Orange Yellow Indoor Capacity Guidance 10% 25% 50% Classes  No indoor classes offered due to low capacity limits.  Virtual classes  Virtual studio (virtual class instructors are allowed to record their classes in indoor city facilities)  Outdoor fitness classes  Continue virtual and outdoor classes.  Indoor classes allowed with up to 25% capacity.  Continue virtual and outdoor classes.  Indoor classes allowed with up to 50% capacity Cultural Arts  Virtual art show  Modified, indoor exhibits may be possible, but will depend on priority of competing facility uses and ability to maximize viewing opportunities for an in-person exhibit.  In-person exhibits will also depend on volunteer assistance to accept, install, dismantle and docent artwork.  In-person viewing only. No reception.  Operations will be similar to Orange Tier, with potential for increased indoor capacity. Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 3 Program Red Orange Yellow Indoor Capacity Guidance 10% 25% 50% Rentals  Indoor essential City trainings, meetings  Limited, modified use of outdoor picnic shelter – church groups, Alcoholics Anonymous  March 1 – Orange Park Tennis Court Reservation Program  Limited, modified indoor activities.  Use of indoor and outdoor facilities for social gatherings and events will be determined by City policy and potential loosening of California Dept. of Public Health (CDHP) restrictions on gatherings.  Places of worship up to 50% capacity  Picnics open in April, with modifications (reservations available one month at a time)  Small indoor gatherings TBD  Operations will be similar to Orange Tier, with potential for increased indoor capacity. Seniors  Remote information and referral services and wellness checks through weekly phone calls.  Food delivery – Rocko’s Produce donation program and Second Harvest Food Bank  AARP Tax-Aide tax service (drop off / pick up by appointment)  Outdoor yoga class  Drop-in program by reservation: gym, billiards, computer lab, ping pong  Modified Adult Day Care (pending licensing rules and regulations)  Senior leisure classes/activities at Magnolia Center (pending staff availability, public interest)  Operations will be similar to Orange Tier, with potential for increased indoor capacity. Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 4 Program Red Orange Yellow Indoor Capacity Guidance 10% 25% 50% Sports  Link to guidance for Outdoor and Indoor Youth and Recreational Adult Sports.  Outdoor open gym by reservation – corn hole (beginning March 15)  Co-sponsored groups - baseball and soccer (beginning March 15)  Outdoor Elementary and Middle School sports clinics, (tbd – pending staff)  Indoor open gym by reservation – badminton, corn hole  Middle school corn hole, basketball, volleyball, pickleball  Expanded hours pending staff for open gym  Junior Giants, in person, June (tentative)  Adult softball (summer season starts July)  Operations will be similar to Orange Tier, with potential for increased indoor capacity and program type.  Add indoor basketball programs - open gym, clinics, adult leagues Parks Maintenance  Basketball hoops are reinstalled with monitoring to address overcrowding if needed  Restrooms are cleaned twice daily  All other park amenities open for use following appropriate guidance  Staff must follow all public health and hygiene guidance for the workplace for employee safety.  Water fountains are turned on  Restrooms are cleaned twice daily  All other park amenities open for use following appropriate guidance  Staff must follow all public health and hygiene guidance for the workplace for employee safety  Turning on water fountains  Operating at full capacity with modifications Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 5 Program Red Orange Yellow Indoor Capacity Guidance 10% 25% 50% Building Maintenance  HVAC filtration systems upgraded to a MERV 13 filter and changed on a quarterly scheduled, based on occupancy.  HVAC systems will be set to “unoccupied” for building without any City staff.  Staff must follow all public health and hygiene guidance for the workplace for employee safety  HVAC filtration systems upgraded to a MERV 13 filter and changed on a quarterly basis.  HVAC systems will be returned to occupied mode for all buildings, unless otherwise directed.  Staff must follow all public health and hygiene guidance for the workplace for employee safety  MSB, Terrabay returned to night route  Operating at full capacity with modifications Office Staffing and Customer Service  Customer service offered remotely (phone and e-mail only).  Activity registration only processed online, by phone, e-mail, or mail.  Staff in non-essential roles primarily work remotely. Staff may use their City-assigned workspace with supervisor approval, and scheduled so not to have too many people in a given location at the same time, or in close proximity to one another.  Limited in-person public office hours, pending staff availability.  Added option for in-person assistance with activity registration.  Staff in non-essential roles will still work under the conditions of the Red tier, with added flexibility to be on site as needed to support in-person programs in recreation facilities. Working remotely is still encouraged.  Same as Orange Tier, pending further guidance by City policy. Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 6 Program Red Orange Yellow SSF Events Outdoor events with advanced registration Outdoor events with advanced registration Outdoor and Indoor events with modifications Planning for future SSF events will be informed by the guidance provided by the Blueprint’s guidance for Gatherings and Private Events. Below are excerpts from the Activity and Business Tiers as of April 13, 2021. Gatherings  Social, informal gatherings  No defined guest list required  No testing or vaccination required Effective April 15, 2021 Outdoor  Max 25 people Indoor  Indoor gatherings strongly discouraged, allowed with modifications (no food/drink except when following the standards in the guidance)  Max 25% capacity in settings where capacity limits exist and up to 3 households or 10 people Effective April 15, 2021 Outdoor  Max 50 people Indoor  Indoor gatherings strongly discouraged, allowed with modifications (no food/drink except when following the standards in the guidance)  Max 25% capacity in settings where capacity limits exists or 25 people or whichever is fewer Effective April 15, 2021 Outdoor  Max 100 people Indoor  Indoor gatherings strongly discouraged, allowed with modifications (no food/drink except when following the standards in the guidance)  Max 50% capacity in settings where capacity limits exist or 50 people or whichever is fewer Private Events (meetings/ receptions/ conferences) Required mitigation measures:  Purchased tickets or defined guest list  Seating chart/Assigned seating  Testing and vaccination can increase capacity  No intermingling of multiple private events Effective April 15, 2021 Outdoor  Maximum of 50 people  If all guests are tested or show proof of full vaccination: Max 200 Indoor  If all guests are tested or show proof of full vaccination: Max 100 people Effective April 15, 2021 Outdoor  Maximum of 100 people  If all guests are tested or show proof of full vaccination: Max 300 Indoor  If all guests are tested or show proof of full vaccination: Max 150 people Effective April 15, 2021 Outdoor  Maximum of 200 people  If all guests are tested or show proof of full vaccination: Max 400 Indoor  If all guests are tested or show proof of full vaccination: Max 200 people Staff Report DATE: April 15, 2021 TO: Parks and Recreation Commission FROM: Recreation and Community Services Supervisor SUBJECT: Recognition of late staffer Joanne Howell RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of the passing of Joanne Howell. BACKGROUND/DISCUSSION It is with a very heavy heart that we inform you our good friend, teacher and coworker, Joanne Howell passed away. She found out in February that she had a rare form of sarcoma cancer that was very aggressive and fast moving. Joanne passed away peacefully on March 30, 2021. Joanne started working for the City in 1998 for the after school program and summer camps. She moved to Siebecker Preschool as a part time teacher then accepted a full time position as the Coordinator of the REAL Program from 2006-2010. During those years, she also worked in our Full of Fun Camp during the summer. She later returned to Siebecker Preschool but stayed connected to the REAL Program and assisted with curriculum development as she had her elementary teaching credential. When the pandemic began, she chose to stay home to take care of and protect her mother. She was planning to return to work after winter break but was not feeling well and soon got her diagnosis. Joanne was an incredible advocate for the children in our program and always put their needs first. She was an outstanding teacher who had an exceptional work ethic, and was devoted to the children and families. She cared for every child in the program as if they were her own and would do anything for them. She was one of those few who was able to work with every age and ability. Many families have reached out and here are some things they had to say about Joanne: “Thank you for letting us know and sharing such beautiful memories of Joanne. She has always been close to Ulisess and my heart. We are very sad to hear about her early departure, but trust that she is seeing how much she is loved and appreciated. I do believe that pictures tell a beautiful story and those that you shared with us today show her beautiful soul. Our deepest sympathy for you, her coworkers, her family and everyone who was touched by her life. Sincerely, Ulisess and Edith Arias” Staff Report To: Parks and Recreation Commission Date: April 20, 2021 Subject: Recognition of late staffer Joanne Howell Page: 2 “Our family is devastated to hear the news about Teacher Joanne. She made such an impact on us and most importantly, our son Finn in the 2 years he was at Siebecker. We're blessed to have been part of the Siebecker family and to have met Teacher Joanne. My wife and I shared some tears as we talked about fond memories of her and Finn. We know how close they were and will forever be grateful for how she said he "belonged to the group" despite his special challenges. She made him feel so at ease with her kindness and patience. Thanks and take care -- we miss you all too, Vince & Chelsea (Finn's parents)” “We are so heartbroken to hear about Joanne’s passing. She will be missed by many, especially parents that trusted her with their children, like ourselves. There was always comfort to leave Liam in Joanne’s arms when he had his “moments” during morning drop offs. She really did treat the children like her own. We will always remember her kind heart, her passion ensure that the children thrive each day at Siebecker, her love for the A’s and her dog, and how she was devoted to taking care of her mother. The City and Siebecker community has lost a very special person. May the memories of Joanne surround the Siebecker community and give everyone strength in the days ahead. With Sympathy, Kim and Tom Carney” Joanne loved working with children, spending time with family (work and home families) and friends, her dogs, the Oakland Athletics baseball team, watching college and professional sports, going to Disneyland, wine tasting, and traveling to other places. Please keep the Childcare family in your thoughts; this has been an incredible loss for all of us. By: Laura Armanino Recreation Supervisor Staff Report DATE: April 20, 2021 TO: Parks and Recreation Commission FROM: Recreation and Community Services Supervisor SUBJECT: Consideration of Movie Night in the Park Film Options RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of plans for our Movie Nights in the Park series this coming summer 2021. BACKGROUND/DISCUSSION As conditions surrounding COVID-19 and community safety continue to move in a positive direction, the Parks and Recreation Department has decided to proceed with plans of bringing back the Movie Night in the Park series this coming summer. Because this is an outside event which would make it easier to enforce social distancing protocols for visitors, producers feel confident this series of movie-showings will be able to be implemented in a safe manner in compliance with CDC and California Department of Public Health guidance if necessary. It is important to note that Governor Newsom has predicted the state will be able to eliminate the current Blueprint for a Safer Economy outline by June 15 which should alleviate the Department from any COVID related restrictions by our first movie night. The projected dates for the series are Friday, July 16 and Friday, August 20. Staff are relatively confident that at least one of the movies will be hosted on the Orange Memorial Park Soccer Field with access to the Joseph A. Fernekes Building, however, the second location has yet to be determined. Recently, community members have asked for a similar event in the Downtown / Old Town neighborhoods. In response, staff is considering hosting one event on Grand Avenue near City Hall or the ballfield at Martin Elementary School. Staff would appreciate the Commission’s feedback on the selection of the featured movie options below: Staff Report To: Parks and Recreation Commission Date: April 20, 2021 Subject: Consideration of Movie Night in the Park Film Options Page: 2 By: R. Devin Stenhouse Recreation and Community Services Supervisor Movie Rating Runtime (min.) Date Synopsis Onward PG 102 7/16 Two teenage elf brothers stumble upon a spell that can bring their father back to life. Raya and the Last Dragon (available after 7/12) PG 114 7/16 Kumandra is a place where humans and dragons peacefully coexist. When sinister monsters called the Druun threaten the community, however, the dragons readily make a sacrifice to save the human race. Hundreds of years later, the same threat returns. It is up to Raya, a lone warrior, to stop them once and for all. She tracks down the last dragon alive. But as she embarks on her journey, she realizes that it will take more than a dragon and its magic to save her world. A Dog’s Journey PG 109 7/16 Bailey is a dog that has grown old through the years who makes a promise to his owner that he will find and protect his granddaughter no matter what. As Bailey's soul jumps through multiple lives, he always finds his way to her as she goes through the highs and lows of life. Soul PG 90 8/20 A music teacher's soul is yanked out of his body after an accident. He needs to return to earth before his body expires and his chance of becoming a jazz musician disappears as well. The Sandlot PG 101 8/20 The new kid in town is taken in by a group of baseball players and embarks on various adventures. Toy Story 4 G 100 8/20 Major complications ensue when Bonnie turns a spork into a toy, but he sees himself as an eating utensil instead. Woody, Buzz and co. have to set out into the world to find him, reunite with Bonnie, and resolve his existential crisis. Staff Report DATE: April 20, 2021 TO: Parks and Recreation Commission FROM: Deputy Director of Parks and Recreation SUBJECT: Cancellation of a Summer Commission Meeting RECOMMENDATION It is recommended that the Parks and Recreation Commission, by motion, cancel a Commission meeting during the summer months. BACKGROUND/DISCUSSION Consistent with past practice to cancel one meeting during the summer months, staff is recommending that the Parks and Recreation Commission take action to cancel their regularly scheduled meeting of June 15, July 20, or August 17, 2021. Staff does not anticipated urgent business items that would prohibit cancellation of any of these meetings. By: Greg Mediati Deputy Director of Parks and Recreation PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: April 2021 Day Date Event Time Location Thursday 01 Friday 02 Saturday 03 Sunday 04 Easter Monday 05 Improving Public Places 5:30 p.m. Online Meeting Tuesday 06 Summer Camp Registration (April 6 – 16) www.ssf.net/childcare Wednesday 07 Thursday 08 Friday 09 Saturday 10 Sunday 11 Monday 12 Tuesday 13 Wednesday 14 City Council Meeting 7:00 p.m. Online Meeting Thursday 15 Cultural Arts Commission Online Meeting Friday 16 Saturday 17 Sunday 18 Monday 19 Gardiner Park Mural Paining by Sirron Norris in progress (Ideal visitation dates: April 19 – April 25, 9 a.m. to 4 p.m., times may begin/end 1 hour +/-) Gardiner Park Tuesday 20 Parks & Recreation Commission 7:00 p.m. Online Meeting Wednesday 21 Thursday 22 Friday 23 2021 SSF Virtual Youth Art Exhibit Celebrating Earth Day (April 23 – May 31) www.ssf.net/culturalarts Saturday 24 Sunday 25 Monday 26 Tuesday 27 Wednesday 28 City Council Meeting 7:00 p.m. Online Meeting Thursday 29 Friday 30 Arbor Day After School Program / Extended Learning Program Registration (TBD, end of April to early May) www.ssf.net/childcare PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: May 2021 Day Date Event Time Location Saturday 01 Arbor Day Event & Sister Cities Plaque Unveiling (Basque) 9am – 12pm Sister Cities Park Sunday 02 Monday 03 Improving Public Places Committee meeting Summer Class Registration begins (in-person registration available at 33 Arroyo Drive, 8 a.m. to 5 p.m. on May 3 only) 5:30 p.m. 6:00 a.m. Corp. Yard conference room Online / In-Person on May 3 Tuesday 04 Wednesday 05 Thursday 06 Friday 07 Saturday 08 Sunday 09 Monday 10 Caltrain Plaza Art Selection Committee Meeting #6 – Final Deliberations 10 a.m. – 12 p.m. Grand Library Patio (limited in-person attendance) Tuesday 11 Wednesday 12 City Council Meeting 7:00 p.m. Online Meeting Thursday 13 Friday 14 Saturday 15 Sunday 16 Monday 17 Tuesday 18 Parks & Recreation Commission Meeting 7:00 p.m. Online Meeting Wednesday 19 Thursday 20 Cultural Arts Commission Meeting 6:30 p.m. Online Meeting Friday 21 Saturday 22 Sunday 23 Monday 24 Tuesday 25 Wednesday 26 City Council Meeting 7:00 p.m. Online Meeting Thursday 27 Friday 28 Saturday 29 Sunday 30 Monday 31 Memorial Day – All Offices/Programs Closed 2021 SSF Virtual Youth Art Exhibit Celebrating Earth Day, Closing Day www.ssf.net/culturalarts PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: June 2021 Day Date Event Time Location Tuesday 01 Summer classes begin Wednesday 02 Thursday 03 Friday 04 Saturday 05 Sunday 06 Monday 07 Summer Camp begins Tuesday 08 Wednesday 09 City Council Meeting 7:00 p.m. Online Meeting Thursday 10 Friday 11 Saturday 12 Sunday 13 Monday 14 Tuesday 15 Parks & Recreation Commission meeting 7:00 p.m. Online Wednesday 16 Thursday 17 Cultural Arts Commission meeting 6:30 p.m. Online Friday 18 Saturday 19 Sunday 20 Monday 21 Tuesday 22 Wednesday 23 City Council Meeting 7:00 p.m. Online Thursday 24 Friday 25 Saturday 26 Sunday 27 Monday 28 Tuesday 29 Wednesday 30 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: July 2021 Day Date Event Time Location July is Parks and Recreation Month! Virtual General Art Show (TBD, mid-July) Online Thursday 01 Friday 02 Saturday 03 Sunday 04 Independence Day Monday 05 Improving Public Places Committee meeting 5:30 p.m. Corp. Yard conference room or Cancelled (TBD) Online Tuesday 06 Wednesday 07 Thursday 08 Friday 09 Saturday 10 Sunday 11 Monday 12 Tuesday 13 Wednesday 14 City Council Meeting 7:00 p.m. MSB Council Chambers or Online (TBD) Thursday 15 Cultural Arts Commission meeting 6:30 p.m. MSB Betty Weber or Online (TBD) Friday 16 Movie Night Sunset TBD Saturday 17 Sunday 18 Monday 19 Tuesday 20 Parks & Recreation Commission meeting 7:00 p.m. MSB Council Chambers or Online (TBD) Wednesday 21 Thursday 22 Friday 23 Saturday 24 Sunday 25 Monday 26 Tuesday 27 Wednesday 28 City Council Meeting 7:00 p.m. MSB Council Chambers or Online (TBD) Thursday 29 Friday 30 Saturday 31 CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: March 18, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update OMP Ballfield Construction – Impact on Sports With the Orange Memorial Park (OMP) Improvement Project set to get underway in March, some City-operated sports programs as well as co-sponsored youth baseball programs normally located at Orange Park will be impacted and have to move to another location. Programs affected by the project and their potential new locations are listed below. Currently, the City will be able to accommodate all of its regularly scheduled programs in other locations. OMP Ballfield Programs Affected by Construction New Potential Location Tentative Start Date Adult Softball Terrabay Field July Middle School Flag Football Orange Park Soccer Field, Terrabay or Alta Loma Middle School September Junior Giants Baseball Terrabay, Buri Buri School, or Ponderosa June Co-Sponsored Youth Baseball Buri Buri School, Ponderosa Late March Parks and Recreation CPR Training Acting Aquatics Supervisor Brian Noce has been a lifeguard instructor with the American Red Cross since 2008. Along with certifying and recertifying the lifeguards at Orange Pool, he also is certified to teach CPR classes. Since September of 2020, Brian has been teaching CPR classes for the Parks and Recreation staff. In total, he has certified 63 internal staff (25 Childcare staff, 29 Parks staff, 6 Recreation staff, and 3 Seniors staff). Classes were only allowed to continue under improved covid conditions, at the red and orange tiers of the State’s Blueprint for a Safer Economy, and were limited to socially distant small groups. The class also excluded the practice of mouth- to-mouth resuscitation, although students still had the chance to enact all of the other critical steps of CPR. Bi-Weekly Update March 18, 2021 Page 2 of 4 Being trained in CPR can dramatically increase someone’s chance of survival if they suffer from cardiac arrest. Knowing these life-saving skills can help save the life of a co-worker, family member, participant, or any community member. The more staff we have certified, the stronger we make our team. The Department’s licensed program areas, such as Childcare and Adult Day Care, require staff to have a CPR and AED certification. The CPR/AED certification is offered to all Senior Services employees as it is highly recommended for anyone working with seniors to obtain their certification. The Parks Division keeps staff trained in CPR/AED response due to their regular contact with the public. It is best for all staff members to be prepared should an emergency arise. The extent of the CPR/AED trainings Brian provided to the Department was made possible due to the extended closure of Orange Pool due to covid. During a “normal” year, such an intensive training schedule would be challenging and the Department would likely have to pursue other training operators to meet the demand. While the extended pool closure is unfortunate for the Aquatics Program, the Department is proud to highlight Brian Noce’s work to train staff as one of the many ways the Parks and Recreation team has shifted its operations to maximize other opportunities despite the challenges of covid. Parks and Recreation Commission Approve Extension of Co-Sponsored Group Agreements Co-sponsored groups are those organizations that are recreational in nature, bring people of like interests together and provide opportunities for social exchange and development. Many years ago, the City established a set of guidelines to regulate the use of City facilities by co-sponsored community groups that determines their priority for reserving use of City spaces, as well as using those spaces at a reduced or no cost. In order to qualify for such benefits, groups must comply with the City’s Co-Sponsorship Agreement and submit to an annual application process in which the City reviews documentation from each group that proves they meet the terms of the Co- sponsorship Agreement. Other qualifications include being a nonprofit organization, having a majority of South San Francisco residents in its membership and among executive officers, and meeting the City’s standard insurance requirements. As a final step, qualifying groups are presented to the Parks and Recreation Commission for final approval before proceeding with executing the Co-sponsorship Agreements. Each February, staff contact each group and begin preparing their next fiscal year’s co-sponsorship agreements. This year, due to the uncertainty COVID-19 continues to present and limitations in staffing due to several key staff vacancies, the Parks and Recreation Commission approved staff’s recommendation to extend each group’s co-sponsorship status for the period of July 2021 through CPR mannequins positioned 6-feet apart in the MSB Council Chambers. Bi-Weekly Update March 18, 2021 Page 3 of 4 June 2022. Staff will continue to work with each group to ensure they complete the co-sponsorship agreement and securing updated insurance certificates for each group. Approved co-sponsored groups include: • Italian American Citizens Club • South San Francisco Aquatics Club • South San Francisco Mother's Club • Historical Society of South San Francisco, Inc. • SSF Youth Baseball Managers Association • SSF Shetland Pinto Mustang Baseball • SSF United Youth Soccer League Staff is continuing to work with Ballet Folklorico of South San Francisco, a long-standing co- sponsored group, to complete the agreement process. This group, like many others, has struggled amidst the challenges of COVID-19. Unfortunately for AARP Chapter 3156, another long-standing co-sponsored group that regularly met at Magnolia Center, this group has dissolved their local chapter due to dwindling membership and the lack of interest from its membership to serve in leadership roles. Junior Giants Update During “normal” times, South San Francisco’s Junior Giants league was growing in popularity and hosted over 300 children and volunteers in 2019 over three divisions, including T-ball (ages 5-6), Minors (ages 7-9), and Majors (ages 10-13). During the covid pandemic in 2020, the Department was glad to successfully offer the tradition of Junior Giants via virtual programs, still serving over 300 participants over three sessions. Plans for the 2021 season are underway, and staff has been participating in monthly zoom meetings for league commissioners. The first question asked to league commissioners was whether or not leagues intend to host an in-person season this year. Out of the 96 leagues that submitted their responses, 75% of the leagues reported that at this time, they do intend to go back to an in-person season. South San Francisco does plan to have an in-person season this year. Junior Giants will still host a virtual season for leagues that decide not to host in-person programs, but the priority is getting kids back on the field as soon as possible. The Junior Giants are putting together a safety plan proposal to include guidelines on spectators, mask usage, equipment cleaning, etc. to make sure everyone is safe. Proposed registration and launch dates are as follows: • In person – Registration begins any time after April 15 with practices starting the week of June 14. Season will end on August 7. • Virtual Spring Season – Registration begins March 8 with a launch date of April 5- 30. • At home season (two seasons) – Registration begins May 3 with a launch date of May 24 – June 3 for the first season and July 12 – Aug 22 for the second season. The next Junior Giants meeting for league commissioners is scheduled for March 31. Staff will publicize more information to the public as soon as more details for the program are in place. Bi-Weekly Update March 18, 2021 Page 4 of 4 Cultural Arts Commission – Youth Art Show 2021 The Cultural Arts Commission will present a Virtual Youth Art Exhibit in celebration of Earth Day. The Earth Day movement was prompted by the need to protect the planet from the ill effects of human-driven activities. April 22nd has been recognized as Earth Day every year since 1970. Eligibility for the virtual art exhibit is limited to SSF residents. There is no entry fee. School age youth, kindergarten through high school may submit one entry. Visual art in 2D or 3D media are acceptable, including hand painting or drawing, sculpture, photography, and computer-generated art. The entry deadline is Friday, April 9, 2021 or upon receipt of the first 75 online entries, whichever occurs first. Online submissions only will be accepted and should be made through the “Current Opportunities for Artists” webpage at www.ssf.net/culturalarts. In addition, the virtual exhibit will feature art created by the Parks and Recreation Childcare Program participants. The virtual exhibit opens to the public on April 23 and will run through May 31, 2021. The virtual gallery location will be accessible at www.ssf.net/culturalarts. Y o u t h A rt Exhibit For InformationErcie Santos, Cultural Arts SpecialistEM: [email protected]: (650) 829-3810WEB: www.ssf.net/culturalarts SSF Parks and Recreation Department PH: (650) 829-3800 South San Francisco Cultural Arts Commission Make your Every Day..... Online Entry InformationOpen to SSF Residents Grades K- 12 2D or 3D Visual Arts No entry fee Complete Call for Entry guidelines atwww.ssf.net/culturalartsEntry deadline April 9 or first 75 entries received Online Gallery www.ssf.net/culturalarts 2020 Image Title: "Swan Puzzle"By Jeicielle Ortega 8th gradeWestborough Middle School Free Admission Exhibit Opens Friday, April 23 Exhibit Dates April 23 through May 31 ...Earth Day CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: March 25, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Parks Update COVID-19 Operations Update As of March 17, 2021 San Mateo County officially entered the Orange Tier. This largely does not impact the operations of the Parks Division as the Division has been operating safely at normal capacity for most of the pandemic. However, moving to the Orange Tier triggers the re-activation of drinking fountains, which have been off for the last year throughout the Parks system. Staff will continue to clean and disinfect restrooms at an enhanced level as well as other commonly used park assets. Sign Hill Spring Bloom The recent rains have proven very beneficial to the flora and fauna on Sign Hill. The late rains were desperately needed due to the light winter rainfall. This has resulted in a great bloom of the native wildflowers on Sign Hill. In particular, the Liberty Parcel has seen a huge bloom of California poppy as well as some of the more rare species. Additionally, these rain events have helped establish the native seeds that were spread via hydro-seeding for erosion control in response to the Diamond Fire. These rains will help keep the native grasses and flowers viable into the growing season to help establish a deeper root base, further stabilizing slopes on the hill. Building Maintenance Update Fire Station 62 and 64 Air Compressors Replacement Project Building Maintenance staff was asked to install a heavy duty air compressor at Fire Station 64. The existing compressor was loud and disturbing the surrounding neighbors. A new compressor was ordered and delivered to the Corporation Yard in anticipation of the installation work. Building Maintenance staff removed the old compressor and installed the new compressor last week. While loud, the old compressor was still functional, so it was moved and reinstalled at Fire Station 62 where it will not disturb neighbors. These compressors are hardwired into the buildings requiring additional electrical conduit and new wiring to be run from the electrical panels to the compressors. Both compressors are now functioning. Bi-Weekly Update March 25, 2021 Page 2 of 2 Orange Pool Filter Replacement Project Taking advantage of the pool closure, the Building Maintenance team along with the City’s mechanical contractor were able to replace the aged and leaking pool filter system. The filters were a special order item with an eight-week lead time, but once on site, Building Maintenance staff quickly decommissioned the existing equipment, removed the old tanks, pipes and filter media. The new tanks were set in place, re-plumbed and the filter media was replaced. Last week the system was turned back on and tested for leaks and proper circulation. County Environmental Health staff has been contacted to permit the new system. The pool is scheduled to reopen Monday, March 22, consistent with the COVID-19 health guidance. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: April 1, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update 90th Annual Easter Bunny Photo Hop Recap The 90th Annual Easter Bunny Photo Hop took place on Saturday, March 27 just outside of the Joseph A. Fernekes Building in Orange Memorial Park. This year’s event was modified due to COVID restrictions and a conscious effort to maximize social distancing. Participants of up to seven members per household at pre-scheduled times were invited to take family pictures with the Easter Bunny and participate in a controlled, scaled-down egg hunt. One of the traditional sponsors of the event, Hatch Realty Group Inc., donated 300 tote bags. These bags were prefilled with snack- sized ziplock bags filled with treats which were then used by participants to collect plastic eggs during the hunt. The event took place from 8:00 a.m. to 12:00 p.m. Approximately 400 people attended including several people who were allowed to drop in during less busy times. This new format allowed organizers to have a better understanding of how big the expected crowd would be, which helped plan for the event in a much more efficient manner. Staff is considering applying lessons learned from this year’s event format to next year’s event. The Department is also grateful to the generous members of the South San Francisco Women’s Club for donating $300 toward the event. While the nonprofit group has made an annual monetary contribution, their donation was not a guarantee this year due to the pandemic. The organization suspended community donations last November and as a result, absorbed a large loss of income. When the subject was raised whether or not to contribute to the Department’s Bunny Photo Hop, its members were overwhelmingly supportive of the event and happy to raise the funds again. In one member’s words, “this is a wonderful program and we are so happy you have been able to provide a live, socially distanced event this year and hope we can be one of your annual sponsors as usual.” More In-Person Activities to Look Forward to this Spring Aquatics Orange Pool reopened on Monday, March 22 after being closed since November 2020. Currently, the pool offers lap swim reservations Monday through Friday starting at 5:30 a.m. – 1:30 p.m., along with reservations on Tuesday and Thursday evenings from 6:30 p.m. – 8:30 pm. Saturday hours will be available beginning on April 3. All of the reservation time slots during the first week of opening filled quickly. The community is very excited to be back at Orange Pool, and the overall response has been very positive. Bi-Weekly Update April 1, 2021 Page 2 of 5 Starting Monday, April 5, the Department will begin a soft opening of offering private swim lessons on Mondays and Wednesdays. This will be the first time swim lessons will be offered at the pool since the pandemic forced the pool’s closure in March 2020. For now, only private lessons will be offered on a limited schedule based on staff availability, and to ease both staff and participants back into swim lessons at the pool. Pool staff are eager to resume the swim lesson program as swim lessons are an essential service for the community. The Department plans to add additional lessons and programming as State and County restrictions continue to ease. Recreation Classes San Mateo County’s transition to the Orange (Moderate) Tier of the state’s Blueprint for a Safer Economy on March 17, 2021 was fortunate timing for the start of spring quarter recreation classes, which began the week of March 22, 2021. Given that planning for classes takes place several months before they begin, producing a quarterly class schedule includes much guess work in trying to predict what COVID regulations will be in place when classes begin. Being in the Orange tier allows the following classes to take place in an indoor, in-person setting: Ballet Lessons (hybrid), Dyeing for Crafters, Kenpo Eskrima, Private Piano Lessons, and Shinkyu Shotokan Karate. The following list highlights some of the requirements recommended by the CDC and state/local guidelines that the Department will be implementing for indoor classes: • Room capacities cannot exceed 25% capacity; • All participants, instructors, and building attendants cannot be in attendance without complying with a series of daily health screening questions; • Masks must be worn at all times; • Social distancing must still be practiced whenever possible; • Parents, caregivers, and anyone else who is not a class participant is not permitted to enter the facilities during class times; • Hand sanitizer is available at all times and frequent hand washing is encouraged; and • Pens and high-touch surfaces will be disinfected throughout each day. The majority of classes will still take place in a virtual setting. The Department intends to implement more in-person classes in the summer. The few indoor activities taking place in-person this season will allow the Department the opportunity to troubleshoot any unforeseen complications in offering modified, in-person classes while not having to take any drastic measures or overhaul on the classes program as a whole. Picnic Reservations Following the projected improvement of COVID in San Mateo County and trends in nearby cities to resume offering picnic rentals, the Department will be opening the picnic site reservation process on Monday, March 29, 2021 for reservations beginning on Saturday, April 3, 2021. The opening of picnic reservations will also be the launch of relatively new efforts to offer online reservations for picnic sites. The Department initiated online reservations last year, but had little opportunity to fully test the system before the pandemic closed programs. In accordance with public health guidelines and industry best practices, the rules around picnic rentals will be modified as follows: • Reservations can be made 30 days in advance of the desired date. Typically, the Bi-Weekly Update April 1, 2021 Page 3 of 5 Department allows advance reservations through the end of the picnic season in October. However, due to the tenuous nature of COVID, the Department has determined that a limited reservation process would be easier to administer at this time; • Maximum capacity at larger picnic sites of three households which cannot exceed 25 people; • Maximum capacity at smaller picnic sites of three households which cannot exceed 20 people; • The picnic permit has been modified to outline public health recommendations such as wearing masks, increased sanitation of hands and surfaces, and that guests who are ill should not attend. Unrelated to COVID, picnic sites two, three and five at Orange Memorial Park are closed due to construction related to the stormwater capture project. In addition, the small playground nearby is closed until July 2021. E-Sports Comes to SSF The South San Francisco Parks and Recreation Department along with neighboring partner cities in the North County Recreation League (NCRL) have partnered with GGLeagues (www.ggleagues.com) to bring e-sport gaming leagues to South San Francisco. What is Esports? The video game industry has significantly grown over the past decade with now over 240 million gamers in the United States and over 2.7 billion gamers worldwide. GGLeagues’ goal is to provide a platform for gamers to be able to safely compete in a fun setting. GGLeagues works with over 300 park districts, schools, cities, and other recreation agencies to power their gaming leagues and provide an enjoyable experience for players of all ages. GGLeagues provides a safer and more social way for kids to continue to play the games they love. With our platform, your child will safely be able to play games against other local kids in a structured environment. GGLeagues also provides helpful resources for parents on their home page. Spring Schedule: Game Offered: Rocket League 1v1 and 3v3 (Beginner and Competitive Divisions available) Registration: 3/18/21 – 5/6/21 Season: 5/12/21 – 6/16/21 Cost: $30.00 per player Ages: 8-14 Players can register to play at https://app.ggleagues.com/organization/south-san-francisco. American Red Cross Blood Drives 2021 The City of South San Francisco partners with the American Red Cross to host blood drives each year at the Municipal Services Building. The Department was able to hold a record five blood drives in 2020 that collected a total of 171 units! The first drive in 2021, which was scheduled on Bi-Weekly Update April 1, 2021 Page 4 of 5 Tuesday, February 2, 2021, was able to fill all appointments and the Red Cross collected 29 units of blood. Remaining blood drives for 2021 will be held on: • Tuesday, April 6, 2021 • Friday, July 2, 2021 • Tuesday, September 7, 2021 Anyone interested in donating can register at redcrossblood.org. Appointments are expected to fill quickly. Leprechauns visit the Buri Buri Extended Learning Program on St. Patrick’s Day On Wednesday, March 17, children at the Buri Buri Extended Learning Program returned to their classroom after playing outside to find that they had a surprise visitor at their Shamrock Party. The visitor left a huge mess including green footprints everywhere, shaving cream, glitter, turned over chairs, gold pieces everywhere, and a message on the board that revealed the visitor's name was Clover. When the kids came inside they used their detective skills to figure out that a leprechaun named Clover had made a mess of the classroom. Children followed the footsteps to try and find Clover only to discover that he climbed up a chair and escaped out the window. Luckily, Clover left a lot of his gold and the kids were able to search the room and find all of it to bring home. The mess Clover left for all turned out to be a lot of fun! Bi-Weekly Update April 1, 2021 Page 5 of 5 Photos from the Buri Buri Extended Learning Program and the mess left behind by Clover the leprechaun. Bay Nature Young Leader Award Recently, Parks Division part-time Natural Resource Specialist, Emma Lewis, was nominated and awarded the Young Leader Award by the prominent local publication Bay Nature Magazine. She was awarded this designation for the program she leads in conjunction with the Parks Division known as Sign Hill Stewards. The virtual award ceremony will be held on April 11, 2021 at 5:00 PM. Emma will be presenting a ten minute presentation touching on Sign Hill’s history, flora and fauna, and how “the Industrial City” has recently enhanced a conservation island and refuge for the endangered mission blue butterfly and various plants that are found on Sign Hill. Registration for this award event is available at https://www.eventbrite.com/e/bay-natures-2021-local-hero-awards- tickets-142377437749 The work that Emma has led on the hill has created pollinator islands for insects and decreased the footprint of invasive species on Sign Hill drastically. The fruits of her labor are apparent this year as Sign Hill is seeing blooms of flowers that have not occurred in years past and more rare species have been found growing where they once were not found. Mission blue butterfly adults have already been spotted on the hill feeding on nectar in restoration areas and laying eggs for the future generations. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: April 8, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Parks Update Circle Court Island Landscape Rehabilitation Parks staff worked to plant new drought tolerant plants and install boulders and tree mulch in the small planter that is in the middle of the Circle Court cul-de-sac. This area has a history of being run over by large vehicles, and the Parks Division is hoping that the installation of these boulders will help deter such events from happening. This area is not irrigated, unfortunately, but will be hand watered. Mulching this island will also save staff time by reducing the need to weed abate the island. Additionally, all of the materials used in this project (mulch, plants, and boulders) were recycled from previous projects. The boulders were reused from the new Police headquarters site, plants were from prior projects, and the mulch was generated from tree crew removals within the City. Before After Bi-Weekly Update April 8, 2021 Page 2 of 2 Sign Hill Update Mission blue butterflies have already been spotted on Sign Hill this spring. The endangered butterflies have been using the pollinator islands that the Parks Division created last spring, specifically those installed by the Improving Public Places volunteers and Natural Resources staff. Now that these plants have established, the butterflies are using them as a source of nectar, and staff have even spotted eggs on the lupines that were planted as well. Early sightings of mission blue adults are a strong indicator that the efforts staff have put into habitat restoration on Sign Hill are paying off. Currently, there is a great poppy bloom happening on the “Liberty Parcel” and staff expects to see a great clarkia bloom as well. Staff invites members of the City Council to join us for a tour of the hill at your convenience. If you’d like to schedule a tour of the site to see our fire mitigation and natural resources/habitat restoration efforts, please email Greg Mediati at [email protected]. Building Maintenance Update Building Maintenance Recruitment Updates Building Maintenance staff, with support from the Human Resources Department, is currently in the process of recruiting for a Building Maintenance Custodian vacancy. The recruitment closed on March 31 with 44 applicants. A performance examination will be scheduled once the applications have been reviewed and narrowed down to qualified candidates. Staff hopes to fill this position in the next couple of months. Artist Studio Cleanup Building Maintenance staff, with support from the Recreation Division, completed a small clean up event at the Orange Park Artist Studios. A 20-yard dumpster was delivered by Scavengers to the Artist Studios earlier in the week. City staff along with some of the studio occupants were encouraged to dispose of any unwanted items over the weekend. The event allowed City staff to clean and reorganize their storage areas, while discarding their garbage and recycled items. The dumpster was filled to the top and additional items were disposed of at the Corporation Yard. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: April 15, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Parks and Recreation, Cultural Arts Commissioner Update Parks and Recreation Department staff are the primary liaisons to the Parks and Recreation Commission and Cultural Arts Commission. The Department is pleased to have received confirmation of appointees for open seats. Parks and Recreation Commission (all incumbents, terms renewed): • Robert Uy, Michael Aires, Ruth DeNardi and Bill Lock Cultural Arts Commission (all new members): • Milena Mardahay, Krystle Cansino and Zubin Maharaj On the Cultural Arts Commission, the appointment of the three new members also marks the end of Charlene “Shane” Looper’s term on the Cultural Arts Commission. With almost 13 years as a Cultural Arts Commissioner under her belt, Shane has officially termed out. The Department appreciates Shane for adding nearly an extra year to her service beyond what was originally planned, with COVID-19 interrupting commissioner recruitment efforts, allowing her to remain in her seat until it was filled. Staff is grateful for her continued leadership during the tumultuous time of COVID-19. Summer Camp Registration, April 6 – 16 Registration for the Department’s Summer Camp program is open through Friday, April 16. The summer camp booklet, guidelines, and more information are available at www.ssf.net/childcare. While public health guidance shows promising signs of easing operational restrictions, the restrictions have not yet changed. For now, Summer Camp plans will operate similarly to camps hosted last year. Staff intends to adjust the program and expand enrollment as restrictions ease. Some adjustments compared to a “normal” summer include: • Stable cohorts of no more than 12 children/staff per group in separate classrooms. This greatly limits the capacity of the number of children served to approximately 168, compared to the over 300 children served during a normal summer. Registration will be conducted by lottery with the order of priority for enrollment being: 1. Currently Enrolled Extended Learning Program Families and City Employees 2. Currently Enrolled Extended Learning Families on Standby Bi-Weekly Update April 15, 2021 Page 2 of 4 3. South San Francisco Residents 4. Non-Residents • Participants must commit to a 3-week session in order to maintain stable cohorts, rather than the usual 1-week session. Session dates are as follows: o Session 1: June 7 – June 25 o Session 2: June 28 – July 16 o Session 3: July 19 – August 6 • Field trips will be replaced with more Community Adventures, where children explore various parts of South San Francisco such as different playgrounds, City Hall, and the Corporation Yard. (Community Adventures will be adjusted pending public health guidelines at the time of the activity.) Field trips were eliminated as a budget reduction measure, and are also not feasible because of the uncertainty imposed by COVID-19 and the advanced planning required. • The ability to offer recreational swim is currently under review. Recreational swim and swimming lessons are popular components of Summer Camp, but current public health guidance make this offering logistically challenging. Staff will continue to review public health guidance in an effort to incorporate the pool into Summer Camp. • All sites will operate as Traditional Camp, where children will have the opportunity to participate in various fun, educational, and enriching activities. Elements of popular Specialty Camps (e.g. drama, cooking, art, farming, etc.) and Sports Camps (e.g. basketball, baseball, soccer, etc.) will be incorporated into the Traditional Camp curriculum. First Weekend of Picnics Report The Parks and Recreation Department began permitting picnic areas to the public on April 1, 2021. Recreation staff have been able to pivot from in-person registration to online reservations for all sites including the Eucalyptus and Westborough Picnic Shelters. Staff have received an overwhelming amount of inquiries throughout the pandemic from community members looking to reserve a picnic site in a South San Francisco park. To celebrate picnics opening up on Easter weekend, Recreation staff handed out plastic eggs and candy to the eight permitted sites. So far, there are 22 confirmed picnic bookings in the month of April and staff hope to book many more in the upcoming summer months. Permit holders are required to adhere to the Department’s modified guidelines, including the limitation on gatherings to three households which cannot exceed 25 people at the larger sites and shelters, or at the smaller sites, three households that cannot exceed 20 people. This rule is driven by public health guidance, however, new guidelines for gatherings and potential changes once San Mateo County enters the Yellow Tier, are currently under review. Eucalyptus Picnic Shelter at Orange Memorial Park Bi-Weekly Update April 15, 2021 Page 3 of 4 Agents of Discovery – Easter Egg Hunt Special Edition Through a collaborative effort by both the Recreation and Parks Divisions, a special edition virtual Easter Egg Hunt game was launched using the Agents of Discovery mobile gaming platform. The Parks Division initially activated Agents of Discovery earlier this year in order to engage the public with outdoor spaces in South San Francisco, in a safe and educational manner. The Recreation Division has recently started utilizing the platform to further engage residents in a new, innovative way to participate in upcoming events. In addition to the active missions in South San Francisco currently available in Agents of Discovery, the Easter Egg Hunt special edition game was activated at three local parks: Buri Buri Park, Paradise Valley Pocket Park and Westborough Park, from Saturday, March 27 through Sunday, April 4. This game was intended to bring more community members outdoors in an engaging, fun, and safe learning environment and over 60 families participated. The game included fun history facts about Easter in South San Francisco, local wildlife, and the opportunity to explore the three parks. There was an overall 97% success challenge on the game. Community members who completed their mission received prizes for their participation and successfully answering the in-game questions. Staff invites the community to continue exploring South San Francisco on the Agents of Discovery app through additional activities on the trails at Sign Hill, the San Francisco Bay Trail, and the Sculpture Garden at Orange Park. Future missions will be developed and implemented citywide over time. Appreciation E-mail from Orange Pool Patron Orange Pool reopened to the public on March 22 for lap swimming and started offering private swimming lessons on Monday, April 5. Aquatics staff started with a small and short session of private swimming lessons to provide a safe alternative to the traditional group swimming lessons, which typically hosts six children per class. At this point, the pool cannot host as many families as it once did; however, the first session has been very successful, with a lot of positive feedback from parents. Parents have been very supportive and genuinely appreciate the programming. In this first session, twelve (12) spots were available, and the second session, starting April 19, eighteen (18) spots will be available. The email below shows the positive impact the pool’s programming can have on the South San Francisco community. The dedicated work of the swim instructors and all of the Aquatics staff does not go unnoticed. The instructor highlighted below is Marjelene Bonsol, who has been employed with the City for almost four years. Two children enjoy the Easter Egg Hunt Special Edition game at Paradise Valley Pocket Park. Bi-Weekly Update April 15, 2021 Page 4 of 4 Hi Brian, I just want to let you and your staff know what opening the pool has meant for my son. I haven’t seen him this happy in so long. With all the precautionary steps you all take, we feel safe coming to the pool and interacting with the staff. We hope you all feel safe and supported as well! His teacher, Margerine (please pardon my misspelling, if any), is fantastic and patient with Nathan. You bet we will try to sign up again for future sessions. Thank you all for all you do. Han-Ching Great Plates Food Program Extended through May 7 Great Plates Delivered San Mateo County delivers three free meals a day to older adults in San Mateo County who are at heightened risk due to COVID-19 and are unable to obtain or prepare meals on their own while sheltering in place during the Corona virus outbreak. Since the program’s inception during the early stages of the pandemic, Great Plates has been extended month-to-month based on available funding. Most recent news from the County indicates that the program is funded through May 7, 2021. Thanks to the regular outreach efforts of the Department’s Senior Services team, older adults in South San Francisco have a resource to connect them to various services they might need to help them through the pandemic, including sharing information about services such as Great Plates. Great Plates Statistics for South San Francisco Metric South San Francisco Clients Served 713 Meals Served 338,043 Expenditures $7,436,946 Parks and Recreation Staff Support SSF Vaccination Clinics On Friday, April 9, Parks and Recreation staff members Greg Mediati, Erin O'Brien, Austin Navarro, and Brian Noce supported EOC staff at the vaccination site on Linden and Pine. A total of about 420 vaccines were given. San Mateo County had nine nurses administering vaccines and additional staff and volunteers managing registration and operations. Parks and Recreation staff helped with set-up, customer service questions, cleaning, and event breakdown and they plan on continuing to assist at vaccination clinics in the future.