HomeMy WebLinkAbout04 20 2021 P&R Commission Packet Agenda
CITY OF SOUTH SAN FRANCISCO
MEETING OF THE PARKS AND RECREATION COMMISSION
TELECONFERENCE MEETING NOTICE
Tuesday, April 20, 2021
7:00 p.m.
Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the
following is a general outline of our procedures:
Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted
pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020 allowing
for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health
Officer of San Mateo County dated March 31, 2020.
The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone:
Join Zoom Meeting
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Passcode: 746949
The purpose of conducting the meeting as described in this notice is to provide the safest environment for
staff and the public while allowing for public participation.
Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Vice Chair Lock and Chair Uy and essential
City staff will participate via Teleconference. Members of the public may submit their comments on any
agenda item or public comment via email or Parks & Recreation main line.
PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL
BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE.
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection at the Parks and Recreation Department in the
Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting
to which it relates, then the document or writing will be made available to the public at the location of the
meeting, as listed on this agenda.
Public Comment:
Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during
the GoToMeeting session, join the meeting from your computer or mobile device, enter your name, and
request to comment through the “Chat” function and a staff person will add you to the queue for comments
and unmute your microphone during the comment period. In the alternative, you may also provide email
comments received during the meeting will be read into the record. Please be sure to indicate the Agenda
item number you wish to address or the topic of your public comment. California law prevents the
Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your
question or problem may be referred to staff for investigation and/or action where appropriate or the matter
may be placed on a future Agenda for more comprehensive action or report.
COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation.
Remote Public Comments:
Members of the public wishing to participate are encouraged to submit public comments in writing
in advance of the meeting. The email and phone line below will be monitored during the meeting
and public comments received will be read into the record. The City encourages the submission
of comments by 6:00pm on Tuesday, April 20, 2021, to facilitate inclusion in the meeting record. A
maximum of 3 minutes per individual comment will be read into the record. Comments that are not
in compliance the Commission’s rules of decorum may be summarized for the record rather than
read verbatim.
Email: [email protected]
Electronic Comments received by email will be monitored during the meeting and read into the
record. We ask that you limit your electronic comments so that they comply with the 3 minute time
limitation for public comment.
Parks & Recreation Hotline: (650) 829-3837
Voice messages will be monitored during the meeting, and read into the record. Your voicemail
should be limited so that it complies with the 3 minute time limitation for public comment.
If you have special questions, please contact the Director of Parks and Recreation. The Director will be
pleased to answer your questions when the Commission is not in session.
ROBERT UY
CHAIRPERSON
WILLIAM LOCK STEPHEN FIRPO
VICE CHAIR SECRETARY
MICHAEL AIRES BETTY BATTAGLIA
COMMISSIONER COMMISSIONER
KRISTY CAMACHO RUTH DeNARDI
COMMISSIONER COMMISSIONER
SHARON RANALS
ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION
GREG MEDIATI
DEPUTY DIRECTOR OF PARKS AND RECREATION
Agenda
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION MEETING
Teleconference Meeting
Tuesday, April 20, 2021
7:00 p.m.
A G E N D A
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Agenda Review
V. Approval of Minutes of the March 16, 2021 Meeting
VI. Citizen Participation (Citizen comment on items not agendized/informational only)
VII. Old Business
A. COVID-19 Response and Modified Operations Update
VIII. New Business
A. Recognition of late staffer Joanne Howell
B. Consideration of Movie Night in the Park Film Options
C. Cancellation of Summer Commission Meeting
IX. Friends of Parks and Recreation
X. Beautification Committee
XI. Items from Commission
XII. Items from Staff
A. Calendar of Events
B. Administrative Update
XIII. Adjournment
Next Meeting:
Regular Meeting: Tuesday, May 18, 2021
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION
MINUTES FROM TUESDAY, MARCH 16, 2021
I. CALL TO ORDER: 7:00 p.m.
A regular meeting of the Parks and Recreation Commission of the City of South San
Francisco was held on Tuesday, March 16, 2021, via teleconference due to the COVID-19
pandemic and local shelter in place health orders.
II. ROLL CALL:
Present: Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Lock, and Uy
Absent: All were present.
Staff: Sharon Ranals, ACM/Director of Parks and Recreation
Greg Mediati, Deputy Director of Parks and Recreation
Angela Duldulao, Recreation Manager
Kari Jung, Administrative Assistant II
Kimberly Morrison, Assistant Childcare Supervisor
Philip Vitale, Deputy Director of Capital Projects
Mike Mulkerrins, Sports/Rentals Supervisor
Erin O’Brien, Supervisor
Kelli Jo Cullinan, Seniors Supervisor
Veronica Ortiz, Recreation Coordinator
III. PLEDGE OF ALLEGIANCE: Skipped.
IV. AGENDA REVIEW: There were no changes to the agenda.
V. APPROVAL OF MINUTES OF THE FEBRUARY 16, 2021, MEETING: Approved by
motion. Motion: Commissioner Firpo / Seconded: Commissioner Aires.
VI. CITIZEN PARTICIPATION:
Citizen comments are included after each agenda item. Citizen attendance included: Juan
Bustos, Woody Rael, Nora Priego Ramos, Lisa Cota, Tony Alejandre, and Celeste Perez.
VII. OLD BUSINESS:
A. Orange Memorial Park Ballfield Construction Update
Deputy Director Vitale shared a presentation on the OMP Ballfield Construction update
with co-presenter Mike DeLong of Verde Design. Highlights were:
• Project goals
• Aging infrastructure,
• Project schedule: 2021 – design validation & construction documentation, 2022
– start construction, 2023 reopen the ballfield
• Project budget: $14m
• Base design
• Programmed fields
• Turf and infill types
Parks and Recreation Commission
Minutes of the Meeting of March 16, 2021
Page 2
• Portable goals, portable fencing, portable mounds, bullpens, and bases
• Lighting, emergency lighting, and PA systems
• Scoreboards and scorekeeper’s areas
• Spectator seating
• Concession building
• Bid Alternates
• Design review and engagement plan
Speaker Tony Alejandre inquired about field names and if the City will consider naming the
field after any soccer players, recommending Mike Pizzo. ACM Ranals shared that the City
does review requests for facility names, and community members may send request letters
to the City Manager’s office.
Speaker Juan Bustos shared a concern about the field being too open to the public and
utilized as a dog run. ACM Ranals shared that these fields have a perimeter fence and can
be closed for maintenance; however, they are for public use outside of league play
programming. If it becomes necessary, staff will consider closing the fields.
Speaker Olga Perez shared her concerns about equitable access so that the fields are open
to the public and should be accessible for everyone.
Commissioner Aires noted he supports this as a sustainable project. He shared concerns
about the many competing uses of the fields, and the fact that a two year field closure will
impact leagues and field users. Deputy Director Mediati shared that play time will be
negotiated with the leagues. Supervisor Mulkerrins shared that during construction, user
groups will utilize other fields, and in the future any more teams will be able to play at the
same time on this new field. Deputy Director Mediati noted the presentation showed game
configurations as opposed to practice configurations, when more fields can be activated at
a single time.
Speaker Woody Rael noted that the baseball and soccer leagues are working together on
scheduling. He also shared concerns of dogs on the field.
Speaker Celeste Perez, a soccer player, noted that the goals in SSF are locked up, whereas
in other cities they are not, and available for drop in users.
Commissioner Aires requested City to address the dog issue. Chair Uy shared that dogs
should not be allowed on the fields at all and asked for large signs and enforcement.
ACM Ranals and Deputy Mediati discussed the dog issues, the close proximity of the
existing dog park, and that the issue would be looked into further.
Commissioner Camacho commented that the community has waited a long time for these
fields and hopes that the dog owners will respect the designed use of the new fields.
Education and communication should be the first option and then escalate as necessary.
Parks and Recreation Commission
Minutes of the Meeting of March 16, 2021
Page 3
Commissioner Lock questioned how long the picnic area will be closed. Vitale shared that
it will be about four months. Commissioner Lock further inquired about the impact to the
play structure. Bianca Liu said that the play structure will not be impacted but the nearby
sculpture will be temporarily removed. Deputy Mediati clarified two picnic areas will be
closed and the two pedestrian bridges will be barricaded.
Commissioner Firpo inquired about how field reservations are communicated. Deputy
Mediati advised the mechanics of staffing hasn’t been worked out yet. ACM Ranals noted
other cities use Park Rangers to assist with managing permits and competing uses.
Commissioner Camacho inquired about the park maintenance workers approaching people
and enforcing park rules. Deputy Mediati shared that staff does try to educate residents as
issues arise, but some maintenance staff don’t feel comfortable doing so, as it is not really
within their job duties.
Commissioner DeNardi inquired if the two bridges will be replaced. Deputy Vitale shared
that the bridges are not included in the project scope but they are being reviewed by staff as
part of potential future projects.
Chair Uy inquired if lighting is LED and if solar can be incorporated. Deputy Vitale
confirmed that the lighting will be LED, but solar is not included in the project at this time.
Chair Uy further inquired if the goals would be available to the public and what sort of
liability that would pose. Deputy Mediati shared that the goals have been managed by the
leagues historically, but staff will look into this further.
B. COVID-19 Response and Modified Operations Update
Manager Duldulao provided an update on the status of COVID guidelines, and the
County’s designation in the Orange Tier.
Aquatics – lap swim may start as early as Monday, contingent upon county approval
of maintenance work on filters. Swim lessons are limited due to staffing.
Childcare – no changes due to change in tier. Registration for Summer Camp and
afterschool opens in April to establish priority enrollment.
Classes – will be able to add indoor programs, such as private piano, ballet, and dying
for crafters. Staff is planning on bringing back activity guide for the fall.
Cultural Arts – art exhibits may remain virtual in the near term.
Rentals – picnic sites are now open, limited by social gathering requirements, and no
more than three households may attend.
Parks and Recreation Commission
Minutes of the Meeting of March 16, 2021
Page 4
Commissioner Camacho asked if schools are inquiring about using parks for
graduations. Manager Duldulao noted staff is taking an interest list for all rentals. The
school district would get priority and may call the office to discuss. Commissioner
Camacho inquired about if gatherings on lawn were limited to 50. Supervisor
Mulkerrins shared that there are limits and he is working with Police and the county on
those guidelines. Deputy Mediati reiterated the three household rule, but organized
cohorts are different.
Commissioner Battaglia inquired if there is a max number of people for the three
families? Supervisor Mulkerrins shared that 25 is the maximum. She further inquired
about opening seniors programs. Supervisor Cullinan shared that she is working on a
mitigation plan with Community Care Licensing to allow for some reopening.
Commissioner Camacho inquired how much of the innovation fund is remaining.
Manager Duldulao noted one-third of it is spent.
C. General Plan Community Advisory Committee Update and Representative Assignments
Deputy Mediati shared that the General Plan update process was started in 2019 and
the Commission had previously appointed Commissioner Camacho as a committee
representative and Commissioner Battaglia as an alternate and it was time to reappoint
a member and alternate for the next phase. Commissioner Camacho shared that it is an
interesting but labor intensive activity. Commissioner Battaglia indicated she would
like to step down and motioned to renew Commissioner Camacho as member and
recommends Commissioner Firpo as the alternate. Commissioner Camacho seconded
the motion to have Commissioner Firpo replace Commissioner Battaglia and
Commissioner DeNardi seconded the motion to renew Commissioner Camacho. Both
motions carried unanimously. Commissioner Aires requested quarterly updates.
VIII. New Business:
A. City Council Ad Hoc Naming Committee Recommendation to Rename Westborough
Recreation Center and Magnolia Center
ACM Ranals shared that the Mayor, who sits on the Ad Hoc Naming Committee,
recommended changing the name of the Westborough Recreation Center to the Alice
Bulos Community Center, the Magnolia Senior Center to the Roberta Cerri Teglia
Center, and the forthcoming Caltrain Statin Plaza for Karyl Matsumoto.
Commissioner Firpo shared that these women are very deserving of this honor and
moves to make recommendation.
Chair Uy shared that Alice Bulos is inspiring a lot of women in the Asian American
community to get engaged politically. These women are trail blazers and it is
important to acknowledge them as leaders in our community.
Commissioner Camacho commended the naming committee for finding such fitting
women for the site locations and seconds the motion.
Parks and Recreation Commission
Minutes of the Meeting of March 16, 2021
Page 5
The motions carried unanimously.
B. Operating Budget Update for Fiscal Years 2020/21 and 2021/22
Deputy Mediati reviewed budget adjustments and vacancies for the current fiscal
year, highlighting the $1.7 million budget reduction. At this time, the Department has
only submitted budget requests for the upcoming fiscal year that are not staff related,
as directed via the budget process, as restoration of staffing is not being considered
at this time. The 3% fee increase that had been approved for the previous fiscal year
was not implemented due to the pandemic, but it may be looked at in the coming
fiscal year. When details are known, staff will bring more information to the
Commission.
Commissioner Firpo inquired if staff was planning on ramping up for summer camps.
Manager Duldulao shared that Childcare is and has been continually recruited for.
ACM Ranals shared that staff will not be able to offer summer camps at the same
volume as pre-Covid offerings due to limitations on group sizes and social distancing.
Commissioner Camacho inquired about the recruitment for the vacant Administrative
Assistant position. Deputy Mediati shared that recruitment is for filling the vacancy
created by Susan Filereto’s retirement.
IX. Friends of Parks and Recreation:
Manager Duldulao shared that they will be sponsoring the annual Chamber of Commerce
scholarships and will share that information as it is available. She further shared that the
bench in honor of Richard Holt would soon be installed thanks to the fundraising efforts by
the group.
X. Beautification Committee:
Deputy Director Mediati reported that there has not been a Beautification Committee
meeting since February of last year and there is nothing new to report.
XI. Items from Commission:
Commissioner DeNardi shared that the kiosk at the Dog Park was damaged. Additionally,
non-city flyers were posted inside the kiosk. Deputy Mediati shared that staff would look
into it further.
Commissioner Battaglia thanked Deputy Mediati for offering to take her up to Sign Hill to
see the progress of the work going on. She was supportive of the restoration efforts. She
offered compliments to the Seniors Program on the Valentine’s for the Troops.
Commissioner Camacho commended Ercie Santos and Cultural Arts Commission for the
art show, congratulated Erin O’Brien on her appointment to the District Board of Directors
for CPRS, and commended Kelli for her part in the Daily Journal article, “Leave No Senior
Behind.”
Parks and Recreation Commission
Minutes of the Meeting of March 16, 2021
Page 6
Commissioner Aires expressed his thanks to staff for sharing the information on the Colma
Creek and water reclamation project. He further thanked Deputy Mediati for the budget
report.
Commissioner Firpo thanked staff for their ongoing efforts and doing a fabulous job.
Commissioner Lock inquired about removal of trees at Orange Park and the impact on the
City’s carbon footprint, and asked who is responsible for the Boys and Girls Club facility
at Paradise Valley Park. ACM Ranals shared that the outside areas is the City’s responsibility
and the inside is Boys and Girls Club’s. Commissioner Lock noted the woodchips in the
playground needed to be replaced. Deputy Mediati shared that the wood chips are replaced
about every other year. Commissioner Lock also reported a broken toy in the playground at
Paradise Valley Park. He further inquired about the removal of trees on Martin School;
Deputy Mediati explained that schools are exempt from the tree permit process.
Commissioner Lock reported that the field at Parkway Middle school is not open and a
gentleman climbs the fence to jog. He further reported how wonderful and busy Orange
Park is.
Chair Uy thanked staff for amazing work, and offering programs and services throughout
the pandemic. He noted the Childcare program should be used as a model of how to safely
operate programs during COVID-19.
XII. Items from Staff:
A. Calendar of Events.
Deputy Mediati provided a brief update of the Calendar of Events highlighting
upcoming events.
B. Administrative Updates
Chair Uy inquired if Commissioners had any questions related to the previously
shared administrative updates.
XIII. Adjournment: 10:07 p.m.
Respectfully submitted by Kari Jung, Administrative Assistant II
Staff Report
DATE: April 20, 2021
TO: Parks and Recreation Commission
FROM: Recreation Manager
SUBJECT: COVID-19 Response and Modified Operations Update
RECOMMENDATION
It is recommended that the Parks and Recreation Commission receive an update on the current status
of Departmental modified operations in response to COVID-19.
BACKGROUND/DISCUSSION
Since the March Parks and Recreation Commission meeting, San Mateo County moved into Tier 3
(orange). In addition, the State of California made a few notable announcements that will impact
Parks and Recreation operations:
• April 2, 2021 California Department of Public Health (CDHP) News Release – “With
vaccination rates increasing and the state's COVID-19 test positivity rate near a record low,
the California Department of Public Health (CDPH) released updates to the state's Blueprint
for a Safer Economy reopening framework allowing additional activities to resume with
modifications to reduce risk. The updates include gatherings, private events or meetings such
as receptions or conferences, and indoor seated live events and performances. These updates
take effect April 15. California's framework for loosening and tightening restrictions is
governed by the level of COVID-19 spread.”
• April 6, 2021 Office of Governor Gavin Newsom News Release – “Governor Gavin Newsom
outlined the state’s next step in the COVID-19 pandemic recovery, moving beyond the
Blueprint for a Safer Economy.
On June 15, California will fully open its economy if two criteria are met:
o If vaccine supply is sufficient for Californians 16 years and older who wish to be
inoculated; and
o If hospitalization rates are stable and low
Everyday activities will be allowed and businesses can open with common-sense risk
reduction measures, including encouraging all Californians to get vaccinated and mandating
Staff Report
To: Parks and Recreation Commission
Date: April 20, 2021
Subject: COVID-19 Response and Modified Operations Update
Page: 2
masking, to prevent illness and promote health.”
• April 13, 2021 CDHP News Release – “…the state added an addendum to the Activity &
Business Tiers Chart to provide businesses with opportunities to adopt higher capacities by
increasing capacity limits in facilities or sections of facilities where all guests have been
tested or are fully vaccinated. In addition, physical distancing is not required in sections
where all guests are fully vaccinated. These updates allow large event operators to admit
higher capacities within their facilities. Additionally, fully vaccinated persons from out of
state may visit or attend activities or events that are restricted to in-state visitors.”
Upcoming In-Person Special Events
Given the recent timing of the announcements above, staff is still evaluating the details of the new
public heath guidelines and the potential impact to Parks and Recreation programs and events. The
recent changes to rules on gatherings and private events have the most significant impact to the
Department’s event planning efforts since up until recently, gatherings have been severely restricted.
Thus far, the Department has planned several events such as Winter Wonderland and the Easter
Bunny Photo Hop under the model of requiring advanced registration, which is allowed by the
public health guidelines. While the Department is pleased to have been able to offer these events to
the community, the downside is that the number of people served is significantly less than what
would have been the case under “normal” conditions. The recent news on gatherings and private
events mark the potential opportunity to allow more community members to enjoy Parks and
Recreation events. The Department is currently in the tentative planning process for Movie Night
events on July 16 and August 20, the Senior Health fair on August 27, and a concert event in
September.
Summary
As mentioned in the March 16, 2021 report to the Parks and Recreation Commission, in addition to
changes in public health guidelines, other factors that impact the Department’s ability to reopen
include vaccination of staff and the public, available staffing, and available budget to support the
requisite staffing and material costs. Despite the challenge of working through these factors and the
everchanging rules of operating under covid, staff is excited to be able to consider more options for
operating, and the potential to serve more community members. Refer to Attachment 1 for a
summary of the Department’s current and planned activities in the orange and yellow tiers.
By:
Angela Duldulao
Recreation Manger
Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 1 The Parks and Recreation Department uses guidelines offered by the State of California’s Blueprint for a Safer Economy in order to determine its reopening plan. Other factors that determine programs offered include staff availability and budget. Given that recreation programs vary in nature and Blueprint guidelines do not speak directly to all programs, the Department has included Blueprint guidance for family entertainment centers, gyms and fitness centers, gatherings, private events, and others as part of its operational analysis. (Link to Blueprint Activity and Business Tiers) Program Red Orange Yellow Indoor Capacity Guidance 10% 25% 50% Aquatics Drowning prevention classes, including swim lessons with certified instructors, are deemed essential and permitted indoors and outdoors in any tier. By mid-March, offer private/semi-private swim lessons in the evenings. Class schedule is dependent on staff availability. SSF Aquatics Club swim camp (co-sponsored group) Locker rooms will remain closed pending expanded program and staffing. Incorporate modified lap swim and private swim lessons into program schedule. Consider modified rec swim/lessons for Summer Camp. Locker rooms may open pending expanded program and staffing. (Closed for now) Continue programming offered under Orange Tier, with increased opportunity to expand type and schedule of offerings based on the increase in indoor capacity. Childcare * Format may be impacted by school district’s plans for summer extended learning and 2021-22 school year. In-person, modified Preschool and Expanded Learning Programs * Summer Camp* (modified 3-week sessions over 9 weeks) Full of Fun Camp (modified) All in-person programs have cohorts of no more than 14 children. Status quo pending changes in public health guidance and in collaboration with school district planning efforts. 4/13/21 – Received confirmation from the school district that students in Expanded Learning Programs can also attend in-person instruction at school. Optional in-person instruction for SSFUSD students begins on 4/19/2021. Status quo pending changes in public health guidance and in collaboration with school district planning efforts.
Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 2 Program Red Orange Yellow Indoor Capacity Guidance 10% 25% 50% Classes No indoor classes offered due to low capacity limits. Virtual classes Virtual studio (virtual class instructors are allowed to record their classes in indoor city facilities) Outdoor fitness classes Continue virtual and outdoor classes. Indoor classes allowed with up to 25% capacity. Continue virtual and outdoor classes. Indoor classes allowed with up to 50% capacity Cultural Arts Virtual art show Modified, indoor exhibits may be possible, but will depend on priority of competing facility uses and ability to maximize viewing opportunities for an in-person exhibit. In-person exhibits will also depend on volunteer assistance to accept, install, dismantle and docent artwork. In-person viewing only. No reception. Operations will be similar to Orange Tier, with potential for increased indoor capacity.
Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 3 Program Red Orange Yellow Indoor Capacity Guidance 10% 25% 50% Rentals Indoor essential City trainings, meetings Limited, modified use of outdoor picnic shelter – church groups, Alcoholics Anonymous March 1 – Orange Park Tennis Court Reservation Program Limited, modified indoor activities. Use of indoor and outdoor facilities for social gatherings and events will be determined by City policy and potential loosening of California Dept. of Public Health (CDHP) restrictions on gatherings. Places of worship up to 50% capacity Picnics open in April, with modifications (reservations available one month at a time) Small indoor gatherings TBD Operations will be similar to Orange Tier, with potential for increased indoor capacity. Seniors Remote information and referral services and wellness checks through weekly phone calls. Food delivery – Rocko’s Produce donation program and Second Harvest Food Bank AARP Tax-Aide tax service (drop off / pick up by appointment) Outdoor yoga class Drop-in program by reservation: gym, billiards, computer lab, ping pong Modified Adult Day Care (pending licensing rules and regulations) Senior leisure classes/activities at Magnolia Center (pending staff availability, public interest) Operations will be similar to Orange Tier, with potential for increased indoor capacity.
Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 4 Program Red Orange Yellow Indoor Capacity Guidance 10% 25% 50% Sports Link to guidance for Outdoor and Indoor Youth and Recreational Adult Sports. Outdoor open gym by reservation – corn hole (beginning March 15) Co-sponsored groups - baseball and soccer (beginning March 15) Outdoor Elementary and Middle School sports clinics, (tbd – pending staff) Indoor open gym by reservation – badminton, corn hole Middle school corn hole, basketball, volleyball, pickleball Expanded hours pending staff for open gym Junior Giants, in person, June (tentative) Adult softball (summer season starts July) Operations will be similar to Orange Tier, with potential for increased indoor capacity and program type. Add indoor basketball programs - open gym, clinics, adult leagues Parks Maintenance Basketball hoops are reinstalled with monitoring to address overcrowding if needed Restrooms are cleaned twice daily All other park amenities open for use following appropriate guidance Staff must follow all public health and hygiene guidance for the workplace for employee safety. Water fountains are turned on Restrooms are cleaned twice daily All other park amenities open for use following appropriate guidance Staff must follow all public health and hygiene guidance for the workplace for employee safety Turning on water fountains Operating at full capacity with modifications
Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 5 Program Red Orange Yellow Indoor Capacity Guidance 10% 25% 50% Building Maintenance HVAC filtration systems upgraded to a MERV 13 filter and changed on a quarterly scheduled, based on occupancy. HVAC systems will be set to “unoccupied” for building without any City staff. Staff must follow all public health and hygiene guidance for the workplace for employee safety HVAC filtration systems upgraded to a MERV 13 filter and changed on a quarterly basis. HVAC systems will be returned to occupied mode for all buildings, unless otherwise directed. Staff must follow all public health and hygiene guidance for the workplace for employee safety MSB, Terrabay returned to night route Operating at full capacity with modifications Office Staffing and Customer Service Customer service offered remotely (phone and e-mail only). Activity registration only processed online, by phone, e-mail, or mail. Staff in non-essential roles primarily work remotely. Staff may use their City-assigned workspace with supervisor approval, and scheduled so not to have too many people in a given location at the same time, or in close proximity to one another. Limited in-person public office hours, pending staff availability. Added option for in-person assistance with activity registration. Staff in non-essential roles will still work under the conditions of the Red tier, with added flexibility to be on site as needed to support in-person programs in recreation facilities. Working remotely is still encouraged. Same as Orange Tier, pending further guidance by City policy.
Parks and Recreation Department Reopening Plan (4/13/2021) San Mateo County Status: ORANGE 6 Program Red Orange Yellow SSF Events Outdoor events with advanced registration Outdoor events with advanced registration Outdoor and Indoor events with modifications Planning for future SSF events will be informed by the guidance provided by the Blueprint’s guidance for Gatherings and Private Events. Below are excerpts from the Activity and Business Tiers as of April 13, 2021. Gatherings Social, informal gatherings No defined guest list required No testing or vaccination required Effective April 15, 2021 Outdoor Max 25 people Indoor Indoor gatherings strongly discouraged, allowed with modifications (no food/drink except when following the standards in the guidance) Max 25% capacity in settings where capacity limits exist and up to 3 households or 10 people Effective April 15, 2021 Outdoor Max 50 people Indoor Indoor gatherings strongly discouraged, allowed with modifications (no food/drink except when following the standards in the guidance) Max 25% capacity in settings where capacity limits exists or 25 people or whichever is fewer Effective April 15, 2021 Outdoor Max 100 people Indoor Indoor gatherings strongly discouraged, allowed with modifications (no food/drink except when following the standards in the guidance) Max 50% capacity in settings where capacity limits exist or 50 people or whichever is fewer Private Events (meetings/ receptions/ conferences) Required mitigation measures: Purchased tickets or defined guest list Seating chart/Assigned seating Testing and vaccination can increase capacity No intermingling of multiple private events Effective April 15, 2021 Outdoor Maximum of 50 people If all guests are tested or show proof of full vaccination: Max 200 Indoor If all guests are tested or show proof of full vaccination: Max 100 people Effective April 15, 2021 Outdoor Maximum of 100 people If all guests are tested or show proof of full vaccination: Max 300 Indoor If all guests are tested or show proof of full vaccination: Max 150 people Effective April 15, 2021 Outdoor Maximum of 200 people If all guests are tested or show proof of full vaccination: Max 400 Indoor If all guests are tested or show proof of full vaccination: Max 200 people
Staff Report
DATE: April 15, 2021
TO: Parks and Recreation Commission
FROM: Recreation and Community Services Supervisor
SUBJECT: Recognition of late staffer Joanne Howell
RECOMMENDATION
It is recommended that the Parks and Recreation Commission be apprised of the passing of Joanne
Howell.
BACKGROUND/DISCUSSION
It is with a very heavy heart that we inform you our good friend, teacher and coworker, Joanne
Howell passed away. She found out in February that she had a rare form of sarcoma cancer that
was very aggressive and fast moving. Joanne passed away peacefully on March 30, 2021.
Joanne started working for the City in 1998 for the after school program and summer camps. She
moved to Siebecker Preschool as a part time teacher then accepted a full time position as the
Coordinator of the REAL Program from 2006-2010. During those years, she also worked in our
Full of Fun Camp during the summer. She later returned to Siebecker Preschool but stayed
connected to the REAL Program and assisted with curriculum development as she had her
elementary teaching credential. When the pandemic began, she chose to stay home to take care of
and protect her mother. She was planning to return to work after winter break but was not feeling
well and soon got her diagnosis.
Joanne was an incredible advocate for the children in our program and always put their needs
first. She was an outstanding teacher who had an exceptional work ethic, and was devoted to the
children and families. She cared for every child in the program as if they were her own and would
do anything for them. She was one of those few who was able to work with every age and ability.
Many families have reached out and here are some things they had to say about Joanne:
“Thank you for letting us know and sharing such beautiful memories of Joanne. She has always
been close to Ulisess and my heart. We are very sad to hear about her early departure, but trust
that she is seeing how much she is loved and appreciated. I do believe that pictures tell a beautiful
story and those that you shared with us today show her beautiful soul. Our deepest sympathy for
you, her coworkers, her family and everyone who was touched by her life.
Sincerely,
Ulisess and Edith Arias”
Staff Report
To: Parks and Recreation Commission
Date: April 20, 2021
Subject: Recognition of late staffer Joanne Howell
Page: 2
“Our family is devastated to hear the news about Teacher Joanne. She made such an impact on us
and most importantly, our son Finn in the 2 years he was at Siebecker. We're blessed to have been
part of the Siebecker family and to have met Teacher Joanne. My wife and I shared some tears as
we talked about fond memories of her and Finn. We know how close they were and will forever
be grateful for how she said he "belonged to the group" despite his special challenges. She made
him feel so at ease with her kindness and patience.
Thanks and take care -- we miss you all too,
Vince & Chelsea (Finn's parents)”
“We are so heartbroken to hear about Joanne’s passing. She will be missed by many, especially
parents that trusted her with their children, like ourselves. There was always comfort to leave
Liam in Joanne’s arms when he had his “moments” during morning drop offs. She really did treat
the children like her own. We will always remember her kind heart, her passion ensure that the
children thrive each day at Siebecker, her love for the A’s and her dog, and how she was devoted
to taking care of her mother. The City and Siebecker community has lost a very special person.
May the memories of Joanne surround the Siebecker community and give everyone strength in the
days ahead.
With Sympathy,
Kim and Tom Carney”
Joanne loved working with children, spending time with family (work and home families) and
friends, her dogs, the Oakland Athletics baseball team, watching college and professional sports,
going to Disneyland, wine tasting, and traveling to other places. Please keep the Childcare family
in your thoughts; this has been an incredible loss for all of us.
By: Laura Armanino
Recreation Supervisor
Staff Report
DATE: April 20, 2021
TO: Parks and Recreation Commission
FROM: Recreation and Community Services Supervisor
SUBJECT: Consideration of Movie Night in the Park Film Options
RECOMMENDATION
It is recommended that the Parks and Recreation Commission be apprised of plans for our Movie
Nights in the Park series this coming summer 2021.
BACKGROUND/DISCUSSION
As conditions surrounding COVID-19 and community safety continue to move in a positive
direction, the Parks and Recreation Department has decided to proceed with plans of bringing back
the Movie Night in the Park series this coming summer. Because this is an outside event which
would make it easier to enforce social distancing protocols for visitors, producers feel confident this
series of movie-showings will be able to be implemented in a safe manner in compliance with CDC
and California Department of Public Health guidance if necessary. It is important to note that
Governor Newsom has predicted the state will be able to eliminate the current Blueprint for a Safer
Economy outline by June 15 which should alleviate the Department from any COVID related
restrictions by our first movie night.
The projected dates for the series are Friday, July 16 and Friday, August 20. Staff are relatively
confident that at least one of the movies will be hosted on the Orange Memorial Park Soccer Field
with access to the Joseph A. Fernekes Building, however, the second location has yet to be
determined. Recently, community members have asked for a similar event in the Downtown / Old
Town neighborhoods. In response, staff is considering hosting one event on Grand Avenue near
City Hall or the ballfield at Martin Elementary School.
Staff would appreciate the Commission’s feedback on the selection of the featured movie options
below:
Staff Report
To: Parks and Recreation Commission
Date: April 20, 2021
Subject: Consideration of Movie Night in the Park Film Options
Page: 2
By:
R. Devin Stenhouse
Recreation and Community Services Supervisor
Movie Rating Runtime
(min.)
Date Synopsis
Onward PG 102 7/16 Two teenage elf brothers stumble upon a spell that can
bring their father back to life.
Raya and the
Last Dragon
(available
after 7/12)
PG 114 7/16 Kumandra is a place where humans and dragons
peacefully coexist. When sinister monsters called the
Druun threaten the community, however, the dragons
readily make a sacrifice to save the human race.
Hundreds of years later, the same threat returns. It is
up to Raya, a lone warrior, to stop them once and for
all. She tracks down the last dragon alive. But as she
embarks on her journey, she realizes that it will take
more than a dragon and its magic to save her world.
A Dog’s
Journey
PG 109 7/16 Bailey is a dog that has grown old through the years
who makes a promise to his owner that he will find
and protect his granddaughter no matter what. As
Bailey's soul jumps through multiple lives, he always
finds his way to her as she goes through the highs
and lows of life.
Soul PG 90 8/20 A music teacher's soul is yanked out of his body after
an accident. He needs to return to earth before his
body expires and his chance of becoming a jazz
musician disappears as well.
The Sandlot PG 101 8/20 The new kid in town is taken in by a group of
baseball players and embarks on various adventures.
Toy Story 4 G 100 8/20 Major complications ensue when Bonnie turns a
spork into a toy, but he sees himself as an eating
utensil instead. Woody, Buzz and co. have to set out
into the world to find him, reunite with Bonnie, and
resolve his existential crisis.
Staff Report
DATE: April 20, 2021
TO: Parks and Recreation Commission
FROM: Deputy Director of Parks and Recreation
SUBJECT: Cancellation of a Summer Commission Meeting
RECOMMENDATION
It is recommended that the Parks and Recreation Commission, by motion, cancel a Commission
meeting during the summer months.
BACKGROUND/DISCUSSION
Consistent with past practice to cancel one meeting during the summer months, staff is recommending
that the Parks and Recreation Commission take action to cancel their regularly scheduled meeting of
June 15, July 20, or August 17, 2021. Staff does not anticipated urgent business items that would
prohibit cancellation of any of these meetings.
By:
Greg Mediati
Deputy Director of Parks and Recreation
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: April 2021
Day Date Event Time Location
Thursday 01
Friday 02
Saturday 03
Sunday 04 Easter
Monday 05 Improving Public Places 5:30 p.m. Online Meeting
Tuesday 06 Summer Camp Registration (April 6 – 16) www.ssf.net/childcare
Wednesday 07
Thursday 08
Friday 09
Saturday 10
Sunday 11
Monday 12
Tuesday 13
Wednesday 14 City Council Meeting 7:00 p.m. Online Meeting
Thursday 15 Cultural Arts Commission
Online Meeting
Friday 16
Saturday 17
Sunday 18
Monday 19
Gardiner Park Mural Paining by Sirron Norris in
progress (Ideal visitation dates: April 19 – April 25, 9
a.m. to 4 p.m., times may begin/end 1 hour +/-)
Gardiner Park
Tuesday 20 Parks & Recreation Commission 7:00 p.m. Online Meeting
Wednesday 21
Thursday 22
Friday 23
2021 SSF Virtual Youth Art Exhibit Celebrating Earth
Day (April 23 – May 31)
www.ssf.net/culturalarts
Saturday 24
Sunday 25
Monday 26
Tuesday 27
Wednesday 28 City Council Meeting 7:00 p.m. Online Meeting
Thursday 29
Friday 30 Arbor Day
After School Program / Extended Learning Program
Registration (TBD, end of April to early May)
www.ssf.net/childcare
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: May 2021
Day Date Event Time Location
Saturday 01
Arbor Day Event & Sister Cities Plaque
Unveiling (Basque) 9am – 12pm Sister Cities Park
Sunday 02
Monday 03
Improving Public Places Committee meeting
Summer Class Registration begins (in-person
registration available at 33 Arroyo Drive, 8
a.m. to 5 p.m. on May 3 only)
5:30 p.m.
6:00 a.m.
Corp. Yard conference room
Online / In-Person on May 3
Tuesday 04
Wednesday 05
Thursday 06
Friday 07
Saturday 08
Sunday 09
Monday 10
Caltrain Plaza Art Selection Committee
Meeting #6 – Final Deliberations
10 a.m. – 12
p.m.
Grand Library Patio (limited
in-person attendance)
Tuesday 11
Wednesday 12 City Council Meeting 7:00 p.m. Online Meeting
Thursday 13
Friday 14
Saturday 15
Sunday 16
Monday 17
Tuesday 18 Parks & Recreation Commission Meeting 7:00 p.m. Online Meeting
Wednesday 19
Thursday 20 Cultural Arts Commission Meeting 6:30 p.m. Online Meeting
Friday 21
Saturday 22
Sunday 23
Monday 24
Tuesday 25
Wednesday 26 City Council Meeting 7:00 p.m. Online Meeting
Thursday 27
Friday 28
Saturday 29
Sunday 30
Monday 31
Memorial Day – All Offices/Programs Closed
2021 SSF Virtual Youth Art Exhibit
Celebrating Earth Day, Closing Day
www.ssf.net/culturalarts
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: June 2021
Day Date Event Time Location
Tuesday 01 Summer classes begin
Wednesday 02
Thursday 03
Friday 04
Saturday 05
Sunday 06
Monday 07 Summer Camp begins
Tuesday 08
Wednesday 09 City Council Meeting 7:00 p.m. Online Meeting
Thursday 10
Friday 11
Saturday 12
Sunday 13
Monday 14
Tuesday 15 Parks & Recreation Commission meeting 7:00 p.m. Online
Wednesday 16
Thursday 17 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 18
Saturday 19
Sunday 20
Monday 21
Tuesday 22
Wednesday 23 City Council Meeting 7:00 p.m. Online
Thursday 24
Friday 25
Saturday 26
Sunday 27
Monday 28
Tuesday 29
Wednesday 30
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: July 2021
Day Date Event Time Location
July is Parks and Recreation Month!
Virtual General Art Show (TBD, mid-July)
Online
Thursday 01
Friday 02
Saturday 03
Sunday 04 Independence Day
Monday 05 Improving Public Places Committee meeting
5:30 p.m. Corp. Yard conference
room or Cancelled (TBD)
Online
Tuesday 06
Wednesday 07
Thursday 08
Friday 09
Saturday 10
Sunday 11
Monday 12
Tuesday 13
Wednesday 14 City Council Meeting 7:00 p.m. MSB Council Chambers
or Online (TBD)
Thursday 15 Cultural Arts Commission meeting 6:30 p.m. MSB Betty Weber or
Online (TBD)
Friday 16 Movie Night Sunset TBD
Saturday 17
Sunday 18
Monday 19
Tuesday 20 Parks & Recreation Commission meeting 7:00 p.m. MSB Council Chambers
or Online (TBD)
Wednesday 21
Thursday 22
Friday 23
Saturday 24
Sunday 25
Monday 26
Tuesday 27
Wednesday 28 City Council Meeting 7:00 p.m. MSB Council Chambers
or Online (TBD)
Thursday 29
Friday 30
Saturday 31
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: March 18, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
OMP Ballfield Construction – Impact on Sports
With the Orange Memorial Park (OMP) Improvement Project set to get underway in March, some
City-operated sports programs as well as co-sponsored youth baseball programs normally located
at Orange Park will be impacted and have to move to another location. Programs affected by the
project and their potential new locations are listed below. Currently, the City will be able to
accommodate all of its regularly scheduled programs in other locations.
OMP Ballfield Programs
Affected by Construction New Potential Location Tentative Start Date
Adult Softball Terrabay Field July
Middle School Flag Football Orange Park Soccer Field, Terrabay
or Alta Loma Middle School September
Junior Giants Baseball Terrabay, Buri Buri School, or
Ponderosa June
Co-Sponsored Youth Baseball Buri Buri School, Ponderosa Late March
Parks and Recreation CPR Training
Acting Aquatics Supervisor Brian Noce has been a lifeguard instructor with the American Red
Cross since 2008. Along with certifying and recertifying the lifeguards at Orange Pool, he also is
certified to teach CPR classes. Since September of 2020, Brian has been teaching CPR classes for
the Parks and Recreation staff. In total, he has certified 63 internal staff (25 Childcare staff, 29
Parks staff, 6 Recreation staff, and 3 Seniors staff). Classes were only allowed to continue under
improved covid conditions, at the red and orange tiers of the State’s Blueprint for a Safer Economy,
and were limited to socially distant small groups. The class also excluded the practice of mouth-
to-mouth resuscitation, although students still had the chance to enact all of the other critical steps
of CPR.
Bi-Weekly Update
March 18, 2021
Page 2 of 4
Being trained in CPR can dramatically increase someone’s chance of survival if they suffer from
cardiac arrest. Knowing these life-saving skills can help save the life of a co-worker, family
member, participant, or any community member. The more staff we have certified, the stronger
we make our team. The Department’s licensed program areas, such as Childcare and Adult Day
Care, require staff to have a CPR and AED certification. The CPR/AED certification is offered to
all Senior Services employees as it is highly recommended for anyone working with seniors to
obtain their certification. The Parks Division keeps staff trained in CPR/AED response due to their
regular contact with the public. It is best for all staff members to be prepared should an emergency
arise.
The extent of the CPR/AED trainings Brian
provided to the Department was made
possible due to the extended closure of
Orange Pool due to covid. During a
“normal” year, such an intensive training
schedule would be challenging and the
Department would likely have to pursue
other training operators to meet the demand.
While the extended pool closure is
unfortunate for the Aquatics Program, the
Department is proud to highlight Brian
Noce’s work to train staff as one of the
many ways the Parks and Recreation team
has shifted its operations to maximize other
opportunities despite the challenges of
covid.
Parks and Recreation Commission Approve Extension of Co-Sponsored Group Agreements
Co-sponsored groups are those organizations that are recreational in nature, bring people of like
interests together and provide opportunities for social exchange and development. Many years ago,
the City established a set of guidelines to regulate the use of City facilities by co-sponsored
community groups that determines their priority for reserving use of City spaces, as well as using
those spaces at a reduced or no cost. In order to qualify for such benefits, groups must comply with
the City’s Co-Sponsorship Agreement and submit to an annual application process in which the
City reviews documentation from each group that proves they meet the terms of the Co-
sponsorship Agreement. Other qualifications include being a nonprofit organization, having a
majority of South San Francisco residents in its membership and among executive officers, and
meeting the City’s standard insurance requirements. As a final step, qualifying groups are
presented to the Parks and Recreation Commission for final approval before proceeding with
executing the Co-sponsorship Agreements.
Each February, staff contact each group and begin preparing their next fiscal year’s co-sponsorship
agreements. This year, due to the uncertainty COVID-19 continues to present and limitations in
staffing due to several key staff vacancies, the Parks and Recreation Commission approved staff’s
recommendation to extend each group’s co-sponsorship status for the period of July 2021 through
CPR mannequins positioned 6-feet apart in the MSB Council Chambers.
Bi-Weekly Update
March 18, 2021
Page 3 of 4
June 2022. Staff will continue to work with each group to ensure they complete the co-sponsorship
agreement and securing updated insurance certificates for each group.
Approved co-sponsored groups include:
• Italian American Citizens Club
• South San Francisco Aquatics Club
• South San Francisco Mother's Club
• Historical Society of South San Francisco, Inc.
• SSF Youth Baseball Managers Association
• SSF Shetland Pinto Mustang Baseball
• SSF United Youth Soccer League
Staff is continuing to work with Ballet Folklorico of South San Francisco, a long-standing co-
sponsored group, to complete the agreement process. This group, like many others, has struggled
amidst the challenges of COVID-19.
Unfortunately for AARP Chapter 3156, another long-standing co-sponsored group that regularly
met at Magnolia Center, this group has dissolved their local chapter due to dwindling membership
and the lack of interest from its membership to serve in leadership roles.
Junior Giants Update
During “normal” times, South San Francisco’s Junior Giants league was growing in popularity
and hosted over 300 children and volunteers in 2019 over three divisions, including T-ball (ages
5-6), Minors (ages 7-9), and Majors (ages 10-13). During the covid pandemic in 2020, the
Department was glad to successfully offer the tradition of Junior Giants via virtual programs, still
serving over 300 participants over three sessions. Plans for the 2021 season are underway, and
staff has been participating in monthly zoom meetings for league commissioners. The first
question asked to league commissioners was whether or not leagues intend to host an in-person
season this year. Out of the 96 leagues that submitted their responses, 75% of the leagues reported
that at this time, they do intend to go back to an in-person season. South San Francisco does plan
to have an in-person season this year. Junior Giants will still host a virtual season for leagues that
decide not to host in-person programs, but the priority is getting kids back on the field as soon as
possible. The Junior Giants are putting together a safety plan proposal to include guidelines on
spectators, mask usage, equipment cleaning, etc. to make sure everyone is safe.
Proposed registration and launch dates are as follows:
• In person – Registration begins any time after April 15 with practices starting the week of
June 14. Season will end on August 7.
• Virtual Spring Season – Registration begins March 8 with a launch date of April 5- 30.
• At home season (two seasons) – Registration begins May 3 with a launch date of May 24
– June 3 for the first season and July 12 – Aug 22 for the second season.
The next Junior Giants meeting for league commissioners is scheduled for March 31. Staff will
publicize more information to the public as soon as more details for the program are in place.
Bi-Weekly Update
March 18, 2021
Page 4 of 4
Cultural Arts Commission – Youth Art Show 2021
The Cultural Arts Commission will present a Virtual Youth Art Exhibit in celebration of Earth
Day. The Earth Day movement was prompted by the need to protect the planet from the ill effects
of human-driven activities. April 22nd has been recognized as Earth Day every year since 1970.
Eligibility for the virtual art exhibit is limited to SSF residents. There is no entry fee. School age
youth, kindergarten through high school may submit one entry. Visual art in 2D or 3D media are
acceptable, including hand painting or drawing, sculpture, photography, and computer-generated
art. The entry deadline is Friday, April 9, 2021 or upon receipt of the first 75 online entries,
whichever occurs first. Online submissions only will be accepted and should be made through the
“Current Opportunities for Artists” webpage at www.ssf.net/culturalarts.
In addition, the virtual exhibit will feature art created by the Parks and Recreation Childcare
Program participants. The virtual exhibit opens to the public on April 23 and will run through May
31, 2021. The virtual gallery location will be accessible at www.ssf.net/culturalarts.
Y o u t h A rt Exhibit
For InformationErcie Santos, Cultural Arts SpecialistEM: [email protected]: (650) 829-3810WEB: www.ssf.net/culturalarts
SSF Parks and Recreation Department
PH: (650) 829-3800
South San Francisco Cultural Arts Commission
Make your
Every Day.....
Online Entry InformationOpen to SSF Residents Grades K- 12
2D or 3D Visual Arts No entry fee
Complete Call for Entry guidelines atwww.ssf.net/culturalartsEntry deadline April 9 or first 75 entries received
Online Gallery www.ssf.net/culturalarts
2020 Image Title: "Swan Puzzle"By Jeicielle Ortega 8th gradeWestborough Middle School
Free
Admission
Exhibit Opens
Friday,
April 23
Exhibit Dates
April 23 through May 31
...Earth Day
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: March 25, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Parks Update
COVID-19 Operations Update
As of March 17, 2021 San Mateo County officially entered the Orange Tier. This largely does not
impact the operations of the Parks Division as the Division has been operating safely at normal
capacity for most of the pandemic. However, moving to the Orange Tier triggers the re-activation
of drinking fountains, which have been off for the last year throughout the Parks system. Staff will
continue to clean and disinfect restrooms at an enhanced level as well as other commonly used
park assets. Sign Hill Spring Bloom
The recent rains have proven very beneficial to the flora and fauna on Sign Hill. The late rains
were desperately needed due to the light winter rainfall. This has resulted in a great bloom of the
native wildflowers on Sign Hill. In particular, the Liberty Parcel has seen a huge bloom of
California poppy as well as some of the more rare species. Additionally, these rain events have
helped establish the native seeds that were spread via hydro-seeding for erosion control in response
to the Diamond Fire. These rains will help keep the native grasses and flowers viable into the
growing season to help establish a deeper root base, further stabilizing slopes on the hill.
Building Maintenance Update
Fire Station 62 and 64 Air Compressors Replacement Project
Building Maintenance staff was asked to install a heavy duty air
compressor at Fire Station 64. The existing compressor was loud
and disturbing the surrounding neighbors. A new compressor was
ordered and delivered to the Corporation Yard in anticipation of
the installation work. Building Maintenance staff removed the old
compressor and installed the new compressor last week. While
loud, the old compressor was still functional, so it was moved and
reinstalled at Fire Station 62 where it will not disturb neighbors.
These compressors are hardwired into the buildings requiring
additional electrical conduit and new wiring to be run from the
electrical panels to the compressors. Both compressors are now
functioning.
Bi-Weekly Update
March 25, 2021
Page 2 of 2
Orange Pool Filter Replacement Project
Taking advantage of the pool closure, the Building Maintenance team along with the City’s
mechanical contractor were able to replace the aged and leaking pool filter system. The filters were
a special order item with an eight-week lead time, but once on site, Building Maintenance staff
quickly decommissioned the existing equipment, removed the old tanks, pipes and filter media.
The new tanks were set in place, re-plumbed and the filter media was replaced. Last week the
system was turned back on and tested for leaks and proper circulation. County Environmental
Health staff has been contacted to permit the new system. The pool is scheduled to reopen Monday,
March 22, consistent with the COVID-19 health guidance.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: April 1, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
90th Annual Easter Bunny Photo Hop Recap
The 90th Annual Easter Bunny Photo Hop took place on Saturday, March 27 just outside of the
Joseph A. Fernekes Building in Orange Memorial Park. This year’s event was modified due to
COVID restrictions and a conscious effort to maximize social distancing. Participants of up to
seven members per household at pre-scheduled times were invited to take family pictures with the
Easter Bunny and participate in a controlled, scaled-down egg hunt. One of the traditional sponsors
of the event, Hatch Realty Group Inc., donated 300 tote bags. These bags were prefilled with snack-
sized ziplock bags filled with treats which were then used by participants to collect plastic eggs
during the hunt. The event took place from 8:00 a.m. to 12:00 p.m. Approximately 400 people
attended including several people who were allowed to drop in during less busy times. This new
format allowed organizers to have a better understanding of how big the expected crowd would
be, which helped plan for the event in a much more efficient manner. Staff is considering applying
lessons learned from this year’s event format to next year’s event.
The Department is also grateful to the generous members of the South San Francisco Women’s
Club for donating $300 toward the event. While the nonprofit group has made an annual monetary
contribution, their donation was not a guarantee this year due to the pandemic. The organization
suspended community donations last November and as a result, absorbed a large loss of income.
When the subject was raised whether or not to contribute to the Department’s Bunny Photo Hop,
its members were overwhelmingly supportive of the event and happy to raise the funds again. In
one member’s words, “this is a wonderful program and we are so happy you have been able to
provide a live, socially distanced event this year and hope we can be one of your annual sponsors
as usual.”
More In-Person Activities to Look Forward to this Spring
Aquatics
Orange Pool reopened on Monday, March 22 after being closed since November 2020. Currently,
the pool offers lap swim reservations Monday through Friday starting at 5:30 a.m. – 1:30 p.m.,
along with reservations on Tuesday and Thursday evenings from 6:30 p.m. – 8:30 pm. Saturday
hours will be available beginning on April 3. All of the reservation time slots during the first week
of opening filled quickly. The community is very excited to be back at Orange Pool, and the overall
response has been very positive.
Bi-Weekly Update
April 1, 2021
Page 2 of 5
Starting Monday, April 5, the Department will begin a soft opening of offering private swim
lessons on Mondays and Wednesdays. This will be the first time swim lessons will be offered at
the pool since the pandemic forced the pool’s closure in March 2020. For now, only private lessons
will be offered on a limited schedule based on staff availability, and to ease both staff and
participants back into swim lessons at the pool. Pool staff are eager to resume the swim lesson
program as swim lessons are an essential service for the community. The Department plans to add
additional lessons and programming as State and County restrictions continue to ease.
Recreation Classes
San Mateo County’s transition to the Orange (Moderate) Tier of the state’s Blueprint for a Safer
Economy on March 17, 2021 was fortunate timing for the start of spring quarter recreation classes,
which began the week of March 22, 2021. Given that planning for classes takes place several
months before they begin, producing a quarterly class schedule includes much guess work in trying
to predict what COVID regulations will be in place when classes begin. Being in the Orange tier
allows the following classes to take place in an indoor, in-person setting: Ballet Lessons (hybrid),
Dyeing for Crafters, Kenpo Eskrima, Private Piano Lessons, and Shinkyu Shotokan Karate.
The following list highlights some of the requirements recommended by the CDC and state/local
guidelines that the Department will be implementing for indoor classes:
• Room capacities cannot exceed 25% capacity;
• All participants, instructors, and building attendants cannot be in attendance without
complying with a series of daily health screening questions;
• Masks must be worn at all times;
• Social distancing must still be practiced whenever possible;
• Parents, caregivers, and anyone else who is not a class participant is not permitted to enter
the facilities during class times;
• Hand sanitizer is available at all times and frequent hand washing is encouraged; and
• Pens and high-touch surfaces will be disinfected throughout each day.
The majority of classes will still take place in a virtual setting. The Department intends to
implement more in-person classes in the summer. The few indoor activities taking place in-person
this season will allow the Department the opportunity to troubleshoot any unforeseen
complications in offering modified, in-person classes while not having to take any drastic measures
or overhaul on the classes program as a whole.
Picnic Reservations
Following the projected improvement of COVID in San Mateo County and trends in nearby cities
to resume offering picnic rentals, the Department will be opening the picnic site reservation
process on Monday, March 29, 2021 for reservations beginning on Saturday, April 3, 2021. The
opening of picnic reservations will also be the launch of relatively new efforts to offer online
reservations for picnic sites. The Department initiated online reservations last year, but had little
opportunity to fully test the system before the pandemic closed programs.
In accordance with public health guidelines and industry best practices, the rules around picnic
rentals will be modified as follows:
• Reservations can be made 30 days in advance of the desired date. Typically, the
Bi-Weekly Update
April 1, 2021
Page 3 of 5
Department allows advance reservations through the end of the picnic season in October.
However, due to the tenuous nature of COVID, the Department has determined that a
limited reservation process would be easier to administer at this time;
• Maximum capacity at larger picnic sites of three households which cannot exceed 25
people;
• Maximum capacity at smaller picnic sites of three households which cannot exceed 20
people;
• The picnic permit has been modified to outline public health recommendations such as
wearing masks, increased sanitation of hands and surfaces, and that guests who are ill
should not attend.
Unrelated to COVID, picnic sites two, three and five at Orange Memorial Park are closed due to
construction related to the stormwater capture project. In addition, the small playground nearby is
closed until July 2021.
E-Sports Comes to SSF
The South San Francisco Parks and Recreation Department along with neighboring partner cities
in the North County Recreation League (NCRL) have partnered with GGLeagues
(www.ggleagues.com) to bring e-sport gaming leagues to South San Francisco.
What is Esports?
The video game industry has significantly grown over the past decade with now over 240 million
gamers in the United States and over 2.7 billion gamers worldwide. GGLeagues’ goal is to provide
a platform for gamers to be able to safely compete in a fun setting. GGLeagues works with over
300 park districts, schools, cities, and other recreation agencies to power their gaming leagues and
provide an enjoyable experience for players of all ages.
GGLeagues provides a safer and more social way for kids to continue to play the games they love.
With our platform, your child will safely be able to play games against other local kids in a
structured environment. GGLeagues also provides helpful resources for parents on their home
page.
Spring Schedule:
Game Offered: Rocket League 1v1 and 3v3
(Beginner and Competitive Divisions available)
Registration: 3/18/21 – 5/6/21
Season: 5/12/21 – 6/16/21
Cost: $30.00 per player
Ages: 8-14
Players can register to play at https://app.ggleagues.com/organization/south-san-francisco.
American Red Cross Blood Drives 2021
The City of South San Francisco partners with the American Red Cross to host blood drives each
year at the Municipal Services Building. The Department was able to hold a record five blood
drives in 2020 that collected a total of 171 units! The first drive in 2021, which was scheduled on
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April 1, 2021
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Tuesday, February 2, 2021, was able to fill all appointments and the Red Cross collected 29 units
of blood.
Remaining blood drives for 2021 will be held on:
• Tuesday, April 6, 2021
• Friday, July 2, 2021
• Tuesday, September 7, 2021
Anyone interested in donating can register at redcrossblood.org. Appointments are expected to fill
quickly.
Leprechauns visit the Buri Buri Extended Learning Program on St. Patrick’s Day
On Wednesday, March 17, children at the Buri Buri Extended Learning Program returned to their
classroom after playing outside to find that they had a surprise visitor at their Shamrock Party. The
visitor left a huge mess including green footprints everywhere, shaving cream, glitter, turned over
chairs, gold pieces everywhere, and a message on the board that revealed the visitor's name was
Clover. When the kids came inside they used their detective skills to figure out that a leprechaun
named Clover had made a mess of the classroom. Children followed the footsteps to try and find
Clover only to discover that he climbed up a chair and escaped out the window. Luckily, Clover
left a lot of his gold and the kids were able to search the room and find all of it to bring home. The
mess Clover left for all turned out to be a lot of fun!
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April 1, 2021
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Photos from the Buri Buri Extended Learning Program and the mess left
behind by Clover the leprechaun.
Bay Nature Young Leader Award
Recently, Parks Division part-time Natural Resource
Specialist, Emma Lewis, was nominated and awarded the
Young Leader Award by the prominent local publication
Bay Nature Magazine. She was awarded this designation for
the program she leads in conjunction with the Parks
Division known as Sign Hill Stewards. The virtual award
ceremony will be held on April 11, 2021 at 5:00 PM. Emma
will be presenting a ten minute presentation touching on
Sign Hill’s history, flora and fauna, and how “the Industrial City” has recently
enhanced a conservation island and refuge for the endangered mission blue butterfly
and various plants that are found on Sign Hill. Registration for this award event is
available at https://www.eventbrite.com/e/bay-natures-2021-local-hero-awards-
tickets-142377437749
The work that Emma has led on the hill has created pollinator islands for insects and
decreased the footprint of invasive species on Sign Hill drastically. The fruits of her
labor are apparent this year as Sign Hill is seeing blooms of flowers that have not
occurred in years past and more rare species have been found growing where they
once were not found. Mission blue butterfly adults have already been spotted on the
hill feeding on nectar in restoration areas and laying eggs for the future generations.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: April 8, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Parks Update
Circle Court Island Landscape Rehabilitation
Parks staff worked to plant new drought tolerant plants and install boulders and tree mulch in the
small planter that is in the middle of the Circle Court cul-de-sac. This area has a history of being
run over by large vehicles, and the Parks Division is hoping that the installation of these boulders
will help deter such events from happening. This area is not irrigated, unfortunately, but will be
hand watered. Mulching this island will also save staff time by reducing the need to weed abate
the island.
Additionally, all of the materials used in this project (mulch, plants, and boulders) were recycled
from previous projects. The boulders were reused from the new Police headquarters site, plants
were from prior projects, and the mulch was generated from tree crew removals within the City.
Before After
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April 8, 2021
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Sign Hill Update
Mission blue butterflies have already been spotted on Sign Hill this spring. The endangered
butterflies have been using the pollinator
islands that the Parks Division created last
spring, specifically those installed by the
Improving Public Places volunteers and
Natural Resources staff. Now that these
plants have established, the butterflies are
using them as a source of nectar, and staff
have even spotted eggs on the lupines that
were planted as well. Early sightings of
mission blue adults are a strong indicator
that the efforts staff have put into habitat
restoration on Sign Hill are paying off.
Currently, there is a great poppy bloom
happening on the “Liberty Parcel” and staff
expects to see a great clarkia bloom as well.
Staff invites members of the City Council to join us for a tour of the hill at your convenience. If
you’d like to schedule a tour of the site to see our fire mitigation and natural resources/habitat
restoration efforts, please email Greg Mediati at [email protected].
Building Maintenance Update
Building Maintenance Recruitment Updates
Building Maintenance staff, with support from the Human Resources Department, is currently in
the process of recruiting for a Building Maintenance Custodian vacancy. The recruitment closed
on March 31 with 44 applicants. A performance examination will be scheduled once the
applications have been reviewed and narrowed down to qualified candidates. Staff hopes to fill
this position in the next couple of months.
Artist Studio Cleanup
Building Maintenance staff, with support from the Recreation Division, completed a small clean
up event at the Orange Park Artist Studios. A 20-yard dumpster was delivered by Scavengers to
the Artist Studios earlier in the week. City staff along with some of the studio occupants were
encouraged to dispose of any unwanted items over the weekend. The event allowed City staff to
clean and reorganize their storage areas, while discarding their garbage and recycled items. The
dumpster was filled to the top and additional items were disposed of at the Corporation Yard.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: April 15, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Parks and Recreation, Cultural Arts Commissioner Update
Parks and Recreation Department staff are the primary liaisons to the Parks and Recreation
Commission and Cultural Arts Commission. The Department is pleased to have received
confirmation of appointees for open seats.
Parks and Recreation Commission (all incumbents, terms renewed):
• Robert Uy, Michael Aires, Ruth DeNardi and Bill Lock
Cultural Arts Commission (all new members):
• Milena Mardahay, Krystle Cansino and Zubin Maharaj
On the Cultural Arts Commission, the appointment of the three new members also marks the end
of Charlene “Shane” Looper’s term on the Cultural Arts Commission. With almost 13 years as a
Cultural Arts Commissioner under her belt, Shane has officially termed out. The Department
appreciates Shane for adding nearly an extra year to her service beyond what was originally
planned, with COVID-19 interrupting commissioner recruitment efforts, allowing her to remain in
her seat until it was filled. Staff is grateful for her continued leadership during the tumultuous
time of COVID-19.
Summer Camp Registration, April 6 – 16
Registration for the Department’s Summer Camp program is open through Friday, April 16. The
summer camp booklet, guidelines, and more information are available at www.ssf.net/childcare.
While public health guidance shows promising signs of easing operational restrictions, the
restrictions have not yet changed. For now, Summer Camp plans will operate similarly to camps
hosted last year. Staff intends to adjust the program and expand enrollment as restrictions ease.
Some adjustments compared to a “normal” summer include:
• Stable cohorts of no more than 12 children/staff per group in separate classrooms. This
greatly limits the capacity of the number of children served to approximately 168,
compared to the over 300 children served during a normal summer. Registration will be
conducted by lottery with the order of priority for enrollment being:
1. Currently Enrolled Extended Learning Program Families and City Employees
2. Currently Enrolled Extended Learning Families on Standby
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April 15, 2021
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3. South San Francisco Residents
4. Non-Residents
• Participants must commit to a 3-week session in order to maintain stable cohorts, rather
than the usual 1-week session. Session dates are as follows:
o Session 1: June 7 – June 25
o Session 2: June 28 – July 16
o Session 3: July 19 – August 6
• Field trips will be replaced with more Community Adventures, where children explore
various parts of South San Francisco such as different playgrounds, City Hall, and the
Corporation Yard. (Community Adventures will be adjusted pending public health
guidelines at the time of the activity.) Field trips were eliminated as a budget reduction
measure, and are also not feasible because of the uncertainty imposed by COVID-19 and
the advanced planning required.
• The ability to offer recreational swim is currently under review. Recreational swim and
swimming lessons are popular components of Summer Camp, but current public health
guidance make this offering logistically challenging. Staff will continue to review public
health guidance in an effort to incorporate the pool into Summer Camp.
• All sites will operate as Traditional Camp, where children will have the opportunity to
participate in various fun, educational, and enriching activities. Elements of popular
Specialty Camps (e.g. drama, cooking, art, farming, etc.) and Sports Camps (e.g.
basketball, baseball, soccer, etc.) will be incorporated into the Traditional Camp
curriculum.
First Weekend of Picnics Report
The Parks and Recreation Department
began permitting picnic areas to the
public on April 1, 2021. Recreation staff
have been able to pivot from in-person
registration to online reservations for all
sites including the Eucalyptus and
Westborough Picnic Shelters. Staff have
received an overwhelming amount of
inquiries throughout the pandemic from
community members looking to reserve
a picnic site in a South San Francisco
park. To celebrate picnics opening up on
Easter weekend, Recreation staff handed out plastic eggs and candy to the eight permitted sites.
So far, there are 22 confirmed picnic bookings in the month of April and staff hope to book many
more in the upcoming summer months.
Permit holders are required to adhere to the Department’s modified guidelines, including the
limitation on gatherings to three households which cannot exceed 25 people at the larger sites and
shelters, or at the smaller sites, three households that cannot exceed 20 people. This rule is driven
by public health guidance, however, new guidelines for gatherings and potential changes once San
Mateo County enters the Yellow Tier, are currently under review.
Eucalyptus Picnic Shelter at Orange Memorial Park
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April 15, 2021
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Agents of Discovery – Easter Egg Hunt Special Edition
Through a collaborative effort by both the Recreation and Parks
Divisions, a special edition virtual Easter Egg Hunt game was
launched using the Agents of Discovery mobile gaming
platform. The Parks Division initially activated Agents of
Discovery earlier this year in order to engage the public with
outdoor spaces in South San Francisco, in a safe and
educational manner. The Recreation Division has recently
started utilizing the platform to further engage residents in a
new, innovative way to participate in upcoming events.
In addition to the active missions in South San Francisco
currently available in Agents of Discovery, the Easter Egg Hunt
special edition game was activated at three local parks: Buri
Buri Park, Paradise Valley Pocket Park and Westborough Park,
from Saturday, March 27 through Sunday, April 4. This game
was intended to bring more community members outdoors in an engaging, fun, and safe learning
environment and over 60 families participated. The game included fun history facts about Easter
in South San Francisco, local wildlife, and the opportunity to explore the three parks. There was
an overall 97% success challenge on the game. Community members who completed their mission
received prizes for their participation and successfully answering the in-game questions. Staff
invites the community to continue exploring South San Francisco on the Agents of Discovery app
through additional activities on the trails at Sign Hill, the San Francisco Bay Trail, and the
Sculpture Garden at Orange Park. Future missions will be developed and implemented citywide
over time.
Appreciation E-mail from Orange Pool Patron
Orange Pool reopened to the public on March 22 for lap swimming and started offering private
swimming lessons on Monday, April 5. Aquatics staff started with a small and short session of
private swimming lessons to provide a safe alternative to the traditional group swimming lessons,
which typically hosts six children per class. At this point, the pool cannot host as many families
as it once did; however, the first session has been very successful, with a lot of positive feedback
from parents. Parents have been very supportive and genuinely appreciate the programming. In
this first session, twelve (12) spots were available, and the second session, starting April 19,
eighteen (18) spots will be available.
The email below shows the positive impact the pool’s programming can have on the South San
Francisco community. The dedicated work of the swim instructors and all of the Aquatics staff
does not go unnoticed. The instructor highlighted below is Marjelene Bonsol, who has been
employed with the City for almost four years.
Two children enjoy the Easter Egg Hunt Special Edition game at Paradise Valley Pocket Park.
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April 15, 2021
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Hi Brian,
I just want to let you and your staff know what opening the pool has meant for my
son. I haven’t seen him this happy in so long. With all the precautionary steps you
all take, we feel safe coming to the pool and interacting with the staff. We hope you all feel safe and supported as well!
His teacher, Margerine (please pardon my misspelling, if any), is fantastic and
patient with Nathan.
You bet we will try to sign up again for future sessions. Thank you all for all you do.
Han-Ching
Great Plates Food Program Extended through May 7
Great Plates Delivered San Mateo County delivers three free meals a day to older adults in San
Mateo County who are at heightened risk due to COVID-19 and are unable to obtain or prepare
meals on their own while sheltering in place during the Corona virus outbreak. Since the program’s
inception during the early stages of the pandemic, Great Plates has been extended month-to-month
based on available funding. Most recent news from the County indicates that the program is funded
through May 7, 2021.
Thanks to the regular outreach efforts of the Department’s Senior Services team, older adults in
South San Francisco have a resource to connect them to various services they might need to help
them through the pandemic, including sharing information about services such as Great Plates.
Great Plates Statistics for South San Francisco
Metric South San Francisco
Clients Served 713
Meals Served 338,043
Expenditures $7,436,946
Parks and Recreation Staff Support SSF Vaccination Clinics
On Friday, April 9, Parks and Recreation staff members Greg Mediati, Erin O'Brien, Austin
Navarro, and Brian Noce supported EOC staff at the vaccination site on Linden and Pine. A total
of about 420 vaccines were given. San Mateo County had nine nurses administering vaccines and
additional staff and volunteers managing registration and operations. Parks and Recreation staff
helped with set-up, customer service questions, cleaning, and event breakdown and they plan on
continuing to assist at vaccination clinics in the future.