HomeMy WebLinkAbout05 18 2021 P&R Comm Packet Agenda
CITY OF SOUTH SAN FRANCISCO MEETING OF THE PARKS AND RECREATION COMMISSION
TELECONFERENCE MEETING NOTICE
Tuesday, May 18, 2021
7:00 p.m.
Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the
following is a general outline of our procedures:
Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted
pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020, allowing for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health
Officer of San Mateo County dated March 31, 2020. The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone:
Join Zoom Meeting https://ssf-net.zoom.us/j/83214322922?pwd=M2tLVHVZOHFMNW1rcUlraWFJNjJCQT09 Meeting ID: 832 1432 2922
Passcode: 746949
The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation.
Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Vice Chair Lock and Chair Uy and essential City staff will participate via Teleconference. Members of the public may submit their comments on any
agenda item or public comment via email or Parks & Recreation main line. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL
BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE. In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting
to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda.
Public Comment: Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the GoToMeeting session, join the meeting from your computer or mobile device, enter your name, and
request to comment through the “Chat” function and a staff person will add you to the queue for comments and unmute your microphone during the comment period. In the alternative, you may also provide email comments received during the meeting will be read into the record. Please be sure to indicate the Agenda
item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your
question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report.
COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation.
Remote Public Comments:
Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting. The email and phone line below will be monitored during the meeting and public comments received will be read into the record. The City encourages the submission
of comments by 6:00pm on Tuesday, May 18, 2021, to facilitate inclusion in the meeting record. A
maximum of 3 minutes per individual comment will be read into the record. Comments that are not
in compliance the Commission’s rules of decorum may be summarized for the record rather than read verbatim.
Email: [email protected]
Electronic Comments received by email will be monitored during the meeting and read into the
record. We ask that you limit your electronic comments so that they comply with the 3 minute time limitation for public comment.
Parks & Recreation Hotline: (650) 829-3837
Voice messages will be monitored during the meeting, and read into the record. Your voicemail
should be limited so that it complies with the 3 minute time limitation for public comment. If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session.
ROBERT UY
CHAIRPERSON WILLIAM LOCK STEPHEN FIRPO
VICE CHAIR SECRETARY MICHAEL AIRES BETTY BATTAGLIA
COMMISSIONER COMMISSIONER KRISTY CAMACHO RUTH DeNARDI
COMMISSIONER COMMISSIONER
SHARON RANALS ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION
GREG MEDIATI DEPUTY DIRECTOR OF PARKS AND RECREATION
Agenda
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION MEETING Teleconference Meeting Tuesday, May 18, 2021
7:00 p.m.
A G E N D A I. Call to Order
II. Roll Call III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the April 20, 2021 Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only)
VII. Old Business A. COVID-19 Response and Modified Operations Update B. Fiscal Year 2021/22 Budget Update VIII. New Business A. Naming Request – Anne Waters
B. Landscape Maintenance Services Contract IX. Friends of Parks and Recreation X. Beautification Committee XI. Items from Commission XII. Items from Staff
A. Calendar of Events B. Administrative Update XIII. Adjournment
Next Meeting: Regular Meeting: Tuesday, June 15, 2021
CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, APRIL 20, 2021
I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, April 20, 2021, via teleconference due to the COVID-19
pandemic and local shelter in place health orders.
II. ROLL CALL: Present: Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Lock, and Uy
Absent: All were present.
Staff: Sharon Ranals, ACM/Director of Parks and Recreation Greg Mediati, Deputy Director of Parks and Recreation Angela Duldulao, Recreation Manager
Joshua Richardson, Parks Manager
Devin Stenhouse, Recreation Supervisor Laura Armanino, Recreation Supervisor Kari Jung, Administrative Assistant II Kimberly Morrison, Assistant Childcare Supervisor
Erin O’Brien, Recreation Supervisor
Kelli Jo Cullinan, Recreation Supervisor III. PLEDGE OF ALLEGIANCE: Skipped.
IV. AGENDA REVIEW: There were no changes to the agenda. V. APPROVAL OF MINUTES OF THE MARCH 16, 2021, MEETING: Approved by motion. Motion: Commissioner Camacho / Seconded: Commissioner Battaglia
VI. CITIZEN PARTICIPATION: Resident Olga Perez expressed an interest for the City to improve Cypress Park and reminded the Commission that the Sunshine Gardens neighborhood doesn’t have a neighborhood park and noted developers should help to improve neighborhood parks.
VII. OLD BUSINESS: A. COVID-19 Response and Modified Operations Update Manager Duldulao updated the Commission on changes to COVID guidelines loosening in light of expanding vaccinations. She shared the success of the most recent
event, Easter Bunny Photo Hop. While the event was widely appreciated, staff remains
anxious for further reopening and the ability to server larger numbers as restrictions are lifted.
Parks and Recreation Commission Minutes of the Meeting of April 20, 2021
Page 2
Aquatics – private swim lessons pilot program is underway with plans to open up swim
instruction. Family swim and open recreation swim will be in the future when staff can reopen the locker rooms. Childcare – distance learning assistance is still being offered with SSFUSD offering in
person learning on Monday; lottery registration for Summer Camp just ended.
Classes – one day in-office registration will be offered on May 3; postcards are in the mail this week and an Activity Guide will be printed for the Fall Session.
Cultural Arts is remaining virtual for now.
Rentals – picnics opened for April with 81 reservations. The Social Hall is opening in May for indoor church rental services.
Seniors – waiting for guidance from state licensing about what is allowed for
programming. Sports - Terrabay is open for Open Gym and staff is looking forward for Jr Giants programming.
Commissioner Aires inquired about movie night reservations in relation to how quickly the drive-in movie sold out as well as if there would be an opportunity for the community to vote on what movie? Additionally, he expressed an interest in doing away with the printed activity guide to save money and be more sustainable and wanted
staff to assess that idea.
Commissioner Camacho inquired about how the mailing lists worked, if an opt-in/opt-out option is available. Supervisor O’Brien explained that the Activity Guide is mailed out to every resident address in SSF through a bulk mail option. Supervisor Cullinan
further explained that a significant portion of the population, especially seniors, do not
utilize social media and prefer the printed guide. VIII. New Business: A. Recognition of late staffer Joanne Howell
Supervisor Armanino shared heartfelt memories and staff’s grief over the recent and
sudden loss of long term employee Joanne Howell. Each Commissioner shared their heartfelt memories and support to provide either a proclamation or memorial to honor her memory.
Chair Uy inquired about a memorial brick or other options that staff can provide to acknowledge the City’s appreciation of her years of service. Deputy Mediati agreed and would have Parks staff work with Childcare staff to determine the best option to move forward with.
Parks and Recreation Commission Minutes of the Meeting of April 20, 2021
Page 3
B. Consideration of Movie Night in the Park Film Options
Supervisor Stenhouse shared information regarding the planning and timing restrictions for selecting movies for the two planned Movie Nights. Options discussed included Onward, Raya and The Last Dragon, A Dogs Journey, Soul, The Sandlot, and Toy Story 4. Supervisor Stenhouse shared lessons learned for the previous events
held and how staff has adjusted through changes.
Commissioner Battaglia inquired about COVID restrictions and how staff would accommodate crowds, checking for vaccinations, etc. Supervisor Stenhouse shared that staff was optimistic that COVID restrictions would be removed by June 15th,
prior to the scheduled Movie Nights. If restrictions are maintained beyond the
forecasted date, there are different categories of restrictions that staff can utilize to plan a successful event. Commissioner Lock shared his preference for the Paradise Valley area and
encouraged staff to work with the School District for opening up the parking lot.
Chair Uy suggested that the Commission seems to be recommending Raya, Soul and then Onward as potential movie options.
C. Cancellation of Summer Commission Meeting
Deputy Mediati shared that the Commission usually takes one of the summer months off as vacations are typically taken during this time. The Commissioner’s discussed the potential dates and concurred that cancelling the 07/20/2021 meeting would be appropriate. Commissioner Camacho made a motion to cancel the 07/20/2021
meeting and Commissioner DeNardi seconded. The motion carried unanimously.
IX. Friends of Parks and Recreation: Manager Duldulao shared that the Rich Holt memorial bench has been installed at Buri Buri Park and encouraged the Commission to go out and enjoy some time at the park.
X. Beautification Committee: Deputy Director Mediati reported that there has not been a Beautification Committee meeting since February of last year and there is nothing new to report.
XI. Items from Commission:
Commissioner DeNardi inquired if the bird droppings by the snack bar at Alta Loma Park pathway could be power washed. Zamora Park lawn area has a lot of gopher holes that need to be filled. Manager Richardson advised that he’ll schedule the Alta Loma Park pathway for a spot cleanup and that the gopher holes are filled and seeded regularly but he’ll have
staff add this area to look at as well. Commissioner Aires shared his experience with Sign Hill Stewards and thoughts on ongoing fire remediation and other restoration efforts. He has CPRS Conference notes and videos to share with Commission and inquired if there is a place to digitally share this information
with each other. He gave kudos to staff for the Easter Bunny event. He toured the Storm
Parks and Recreation Commission Minutes of the Meeting of April 20, 2021
Page 4
Water Capture project with Commissioners Camacho and Battaglia, noting that both
pedestrian bridges are closed for construction. He further discussed the recent budget study session and the importance of getting Parks & Recreation staffing levels increased back up to pre-pandemic numbers and suggested that the Commission write an open letter to Council.
Manager Richardson shared that updates are sent out on the Sign Hill project. Erosion control is complete and fire abatement is ongoing, though has slowed down due to bird nesting season. The final two trails should be reopened by the end of May.
ACM Ranals discussed the status of open and frozen positions and that all PT salaries will
be restored as of July 1. Some of the positions that were previously listed as frozen are not actually frozen and staff is moving forward with filling them. Only four positions remain frozen: Business Manager, Administrative Assistant II, Arborist Technician, and Custodian.
Commissioner Camacho reminded the Commission of Brown Act restrictions on how to
address this further given the item was not agendized. Commissioner Camacho acknowledged staff for efforts expended for the Easter event and how well it worked given COVID restrictions. She expressed condolences to Commissioner
Firpo on the passing of his father. She offered congratulations to Emma Lewis for winning
the Bay Area Young Leaders award. She thanked all involved with getting the memorial bench for Rich Hold purchased and installed. The CPRS conference was great and is happy to share her notes with staff to include in the next packet. She requested that tonight’s meeting be closed in Joanne’s memory.
Commissioner Battaglia enjoyed walking around during the Easter event and she enjoyed the presentation on Big Lift and the preschool program. She has enjoyed hearing the kids playing baseball on her walks.
Commissioner Firpo if the Bocce Ball courts managed by the IACC will open? Manager
Duldulao shared that there have been some maintenance issues to be addressed and that they will be opening soon. Staff is considering operating by reservation as the IACC will work towards reopening. Commissioner Firpo commended staff for their presence working the vaccination clinics and have been doing a great job representing the Department.
Commissioner Lock thanked staff for getting the Genentech parking spots along the Bay Trail open to the public. He further shared his enthusiasm for seeing the kids out at the various parks playing as well as his appreciation for the Richard Holt memorial bench. Commissioner Lock brought up that the projects are budgeted to add additional parks and
facilities within the City and wants to ensure that the ongoing maintenance costs added are addressed as well. He congratulated the Commissioners on their reappointments. Chair Uy shared the Orange Park Ground Breaking was successful and that he shared his concerns with the City staff responsible for communications about dogs at the parks. He is
noticing more families out at the parks enjoying the time and weather, obviously feeling
Parks and Recreation Commission Minutes of the Meeting of April 20, 2021
Page 5
more comfortable with the vaccines and lower virus activity. He further commended
Childcare staff with their ongoing pivoting with the ever changing restrictions and guidance. XII. Items from Staff: A. Calendar of Events.
Deputy Mediati provided a brief update of the Calendar of Events highlighting
upcoming events.
• Arbor Day event scheduled for May 1 o Manager Richardson shared that this is a multi-group event for tree
and plant planting event encompassing Sister Cities, Interact,
Improving Public Places, and celebrating Arbor Day, Earth Day, and Sister Cities.
• Caltrain Public Art Selection Committed final deliberations, May 8
• Summer Session, June 1
• Summer Camp, June 7 B. Administrative Updates Chair Uy inquired if Commissioners had any questions related to the previously
shared administrative updates. None were shared. Deputy Mediati shared that South San Francisco High School is not utilizing their new baseball field due to foul ball issues hitting homes adjacent to the school and are still utilizing the Westborough Ball Field while they work on installing additional fencing and netting. ACM Ranals
shared that City declined to offer the field to other potential external groups in case
this type of thing happened. XIII. Adjournment: 9:25 p.m. Respectfully submitted by Kari Jung, Administrative Assistant II
Staff Report
DATE: May 18, 2021 TO: Parks and Recreation Commission
FROM: Recreation Manager SUBJECT: COVID-19 Response and Modified Operations Update
RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the current status
of Departmental modified operations in response to COVID-19.
BACKGROUND/DISCUSSION Since the April Parks and Recreation Commission meeting, San Mateo County moved into the
Yellow Tier on the State of California’s Blueprint for a Safer Economy (Blueprint) on Wednesday,
May 12. The Parks and Recreation Department’s Reopening Plan, shared in Attachment 1 and discussed at the April meeting, remains the same. The primary change to departmental operations in the Yellow Tier is the option to increase program capacity and the types of programs offered. In addition, use of smaller rooms for meetings and activities becomes more feasible as indoor
capacities increase to 50%. This change is welcome news as the Department shifts to summer
programming in June. Staff will verbally report on program highlights to expect this summer. Other factors impacting the Department’s program planning efforts include:
• Governor Gavin Newsom’s plans to move beyond the Blueprint and fully open the California economy on June 15 - While news stations have reported on the Governor’s statement that mask mandates could be lifted on June 15, specific details on what mandates or guidelines will be in place are yet to be released.
• Cal/OSHA Guidelines - Despite loosening mask guidelines identified by the Center for
Disease Control (CDC) and the Governor, the City of South San Francisco is subject to the standards set forth by the California Division of Occupational Safety and Health (DOSH), better known as Cal/OSHA. Use of masks in indoor and outdoor spaces is still required under Cal/OSHA, and City staff continue to monitor announcements from this organization
for updates.
• Vaccination of staff and the public, available staffing, and available budget – These three tiers presented at a past commission meeting continue to play a role in the Department’s reopening plans. Luckily, improved accessibility to vaccinations, the ability to hire new
Staff Report To: Parks and Recreation Commission Date: May 18, 2021 Subject: COVID-19 Response and Modified Operations Update Page: 2
staff, and the promise for restoration of the part-time staffing budget have allowed the Department more flexibility in pursuing its intended reopening plans.
In-Person Special Events Staff is optimistic that covid conditions will continue to improve, however, the unknown factors of what to expect by June 15 make it challenging to determine how to market events and program offerings to the public, and set expectations about rules that staff and participants should follow (e.g.
mask-wearing, advanced reservations required, capacity, etc.). As with all of the Department’s planning efforts, staff is moving forward with planning the events listed below, prepared to adjust the event guidelines as needed to meet the public health mandates in place at the time. More details will be announced at future Commission meetings.
• July 16: Movie Night – Onward
• August 20: Movie Night – Raya and the Last Dragon
• September 25: Downtown Concert
• October 23: Outdoor Halloween Extravaganza In-Person City Services
During covid, the Department has occasionally opened its office at the Municipal Services Building
for limited in-person office hours to support quarterly class registration, with the most recent opening taking place on Monday, May 3 from 8 a.m. to 5 p.m. This limited office opening was well-received by both staff and participants, especially by patrons who face technology challenges and are unable to register for classes online. Remote work is still encouraged in the Yellow Tier.
Conversations about citywide in-person openings of public customer service counters have begun,
although the City has not yet confirmed a date or policy about how this will take place. The plan currently under development projects August 2021 as a tentative start date for a citywide opening of public customer service counters.
Along with opening City offices, staff is also working on plans to resume in-person meetings for
City Council, and boards and commissions. In-person City Council meetings are tentatively planned to coincide with the citywide office opening in August. Staff seeks input from Parks and Recreation Commissioners as to the desired timing of resuming in-person Commission meetings and any other related matters for consideration.
By:
Angela Duldulao Recreation Manger
Parks and Recreation Department Reopening Plan (5/12/2021)
San Mateo County Status: YELLOW
1
The Parks and Recreation Department uses guidelines offered by the State of California’s Blueprint for a Safer Economy in order to determine its reopening plan.
Other factors that determine programs offered include staff availability and budget. Given that recreation programs vary in nature and Blueprint guidelines do not
speak directly to all programs, the Department has included Blueprint guidance for family entertainment centers, gyms and fitness centers, gatherings, private
events, and others as part of its operational analysis. (Link to Blueprint Activity and Business Tiers)
Program Red Orange Yellow
Indoor Capacity Guidance 10% 25% 50%
Aquatics
Drowning prevention classes, including swim lessons with certified instructors, are deemed
essential and permitted indoors and outdoors in any tier.
• By mid-March, offer private/semi-private swim lessons in the evenings. Class schedule is dependent on staff availability.
• SSF Aquatics Club swim camp (co-sponsored group)
• Locker rooms will remain closed pending expanded program and staffing.
• Incorporate modified lap swim and private swim lessons into program schedule.
• Consider modified rec
swim/lessons for Summer Camp.
• Locker rooms may open pending
expanded program and staffing. (Closed for now)
• Continue programming offered under Orange Tier, with increased opportunity to expand type and schedule of offerings
based on the increase in indoor capacity.
Childcare * Format may be impacted by
school district’s plans for summer extended learning and 2021-22 school year.
• In-person, modified Preschool and Expanded Learning
Programs *
• Summer Camp* (modified 3-
week sessions over 9 weeks)
• Full of Fun Camp (modified)
• All in-person programs have cohorts of no more than 14 children.
• Status quo pending changes in public health guidance and in
collaboration with school district planning efforts.
• 4/13/21 – Received confirmation from the school district that students in Expanded Learning
Programs can also attend in-person instruction at school. Optional in-person instruction for
SSFUSD students begins on 4/19/2021.
• Status quo pending changes in public health guidance and in
collaboration with school district planning efforts.
Parks and Recreation Department Reopening Plan (5/12/2021)
San Mateo County Status: YELLOW
2
Program Red Orange Yellow
Indoor Capacity Guidance 10% 25% 50%
Classes • No indoor classes offered due to
low capacity limits.
• Virtual classes
• Virtual studio (virtual class instructors are allowed to record their classes in indoor city facilities)
• Outdoor fitness classes
• Continue virtual and outdoor
classes.
• Indoor classes allowed with up to
25% capacity.
• Continue virtual and outdoor
classes.
• Indoor classes allowed with up to
50% capacity
Cultural Arts
• Virtual art show • Modified, indoor exhibits may be possible, but will depend on
priority of competing facility uses and ability to maximize viewing opportunities for an in-
person exhibit.
• In-person exhibits will also
depend on volunteer assistance to accept, install, dismantle and docent artwork.
• In-person viewing only. No reception.
• Operations will be similar to Orange Tier, with potential for
increased indoor capacity.
Parks and Recreation Department Reopening Plan (5/12/2021)
San Mateo County Status: YELLOW
3
Program Red Orange Yellow
Indoor Capacity Guidance 10% 25% 50%
Rentals
• Indoor essential City trainings,
meetings
• Limited, modified use of outdoor
picnic shelter – church groups, Alcoholics Anonymous
• March 1 – Orange Park Tennis Court Reservation Program
• Limited, modified indoor
activities.
• Use of indoor and outdoor
facilities for social gatherings and events will be determined by City policy and potential loosening of
California Dept. of Public Health (CDHP) restrictions on gatherings.
• Places of worship up to 50% capacity
• Picnics open in April, with modifications (reservations
available one month at a time)
• Small indoor gatherings TBD
• Operations will be similar to
Orange Tier, with potential for increased indoor capacity.
• Picnic sites open to full capacity.
• Department to consider allowing indoor private events and gatherings.
Seniors
• Remote information and referral services and wellness checks through weekly phone calls.
• Food delivery – Rocko’s Produce donation program and Second
Harvest Food Bank
• AARP Tax-Aide tax service
(drop off / pick up by appointment)
• Outdoor yoga class
• Drop-in program by reservation: gym, billiards, computer lab, ping pong
• Modified Adult Day Care (pending licensing rules and
regulations)
• Senior leisure classes/activities at
Magnolia Center (pending staff availability, public interest)
• Operations will be similar to Orange Tier, with potential for increased indoor capacity.
Parks and Recreation Department Reopening Plan (5/12/2021)
San Mateo County Status: YELLOW
4
Program Red Orange Yellow
Indoor Capacity Guidance 10% 25% 50%
Sports
− Link to guidance for Outdoor and Indoor Youth and Recreational Adult
Sports.
• Outdoor open gym by reservation
– corn hole (beginning March 15)
• Co-sponsored groups - baseball
and soccer (beginning March 15)
• Outdoor Elementary and Middle School sports clinics, (tbd – pending staff)
• Indoor open gym by reservation
– badminton
• Middle school corn hole,
basketball, volleyball, pickleball
• Expanded hours pending staff for open gym
• Junior Giants, in person, June (tentative)
• Adult softball (summer season starts July)
• Operations will be similar to
Orange Tier, with potential for increased indoor capacity and program type.
• Add indoor basketball programs - open gym, clinics, adult leagues
Parks Maintenance
• Basketball hoops are reinstalled with monitoring to address
overcrowding if needed
• Restrooms are cleaned twice daily
• All other park amenities open for use following appropriate
guidance
• Staff must follow all public
health and hygiene guidance for the workplace for employee safety.
• Water fountains are turned on
• Restrooms are cleaned twice daily
• All other park amenities open for
use following appropriate guidance
• Staff must follow all public health and hygiene guidance for the workplace for employee
safety
• Turning on water fountains
• Operating at full capacity with modifications
Parks and Recreation Department Reopening Plan (5/12/2021)
San Mateo County Status: YELLOW
5
Program Red Orange Yellow
Indoor Capacity Guidance 10% 25% 50%
Building Maintenance
• HVAC filtration systems
upgraded to a MERV 13 filter and changed on a quarterly scheduled, based on occupancy.
• HVAC systems will be set to “unoccupied” for building
without any City staff.
• Staff must follow all public
health and hygiene guidance for the workplace for employee safety
• HVAC filtration systems
upgraded to a MERV 13 filter and changed on a quarterly basis.
• HVAC systems will be returned to occupied mode for all buildings, unless otherwise
directed.
• Staff must follow all public
health and hygiene guidance for the workplace for employee safety
• MSB, Terrabay returned to night route
• Operating at full capacity with
modifications
Office Staffing and Customer Service
• Customer service offered remotely (phone and e-mail only).
• Activity registration only processed online, by phone, e-
mail, or mail.
• Staff in non-essential roles
primarily work remotely. Staff may use their City-assigned workspace with supervisor
approval, and scheduled so not to have too many people in a given location at the same time, or in
close proximity to one another.
• Limited in-person public office hours, pending staff availability.
• Added option for in-person assistance with activity registration.
• Staff in non-essential roles will still work under the conditions of
the Red tier, with added flexibility to be on site as needed to support in-person programs in
recreation facilities. Working remotely is still encouraged.
• Same as Orange Tier, pending further guidance by City policy.
Parks and Recreation Department Reopening Plan (5/12/2021)
San Mateo County Status: YELLOW
6
Program Red Orange Yellow
SSF Events Outdoor events with advanced registration Outdoor events with advanced registration Outdoor and Indoor events with modifications
Planning for future SSF events will be informed by the guidance provided by the Blueprint’s guidance for Gatherings and Private Events. Below are
excerpts from the Activity and Business Tiers as of April 13, 2021.
Gatherings
− Social, informal gatherings
− No defined guest list required
− No testing or vaccination required
Effective April 15, 2021
Outdoor
• Max 25 people
Indoor
• Indoor gatherings strongly discouraged, allowed with modifications (no food/drink
except when following the standards in the guidance)
• Max 25% capacity in settings where capacity limits exist and up to 3 households or 10 people
Effective April 15, 2021
Outdoor
• Max 50 people
Indoor
• Indoor gatherings strongly discouraged, allowed with modifications (no food/drink
except when following the standards in the guidance)
• Max 25% capacity in settings where capacity limits exists or 25 people or whichever is fewer
Effective April 15, 2021
Outdoor
• Max 100 people
Indoor
• Indoor gatherings strongly discouraged, allowed with modifications (no food/drink
except when following the standards in the guidance)
• Max 50% capacity in settings where capacity limits exist or 50 people or whichever is fewer
Private Events (meetings/ receptions/
conferences) Required mitigation measures:
− Purchased tickets or defined guest list
− Seating chart/Assigned seating
− Testing and vaccination can increase capacity
− No intermingling of multiple private events
Effective April 15, 2021
Outdoor
• Maximum of 50 people
• If all guests are tested or show proof of full vaccination: Max 200
Indoor
• If all guests are tested or show proof of full vaccination: Max
100 people
Effective April 15, 2021
Outdoor
• Maximum of 100 people
• If all guests are tested or show proof of full vaccination: Max 300
Indoor
• If all guests are tested or show proof of full vaccination: Max
150 people
Effective April 15, 2021
Outdoor
• Maximum of 200 people
• If all guests are tested or show proof of full vaccination: Max 400
Indoor
• If all guests are tested or show proof of full vaccination: Max
200 people
Staff Report
DATE: May 18, 2021
TO: Parks and Recreation Commission
FROM: Deputy Director of Parks and Recreation
SUBJECT: Fiscal Year 2021/22 Budget Update
RECOMMENDATION
It is recommended that the Parks and Recreation Commission receive an update on the Fiscal Year
2021/22 operating budget.
BACKGROUND/DISCUSSION
At the March Parks and Recreation Commission Meeting, staff provided a summary of the current
fiscal year 2020/21 budget reductions and proposed budget proposals for fiscal year 2021/22.
As reported to the Commission at the beginning of the fiscal year, the Department experienced many
operating budget reductions which were made to account for the fact many programs would not be
offered as a result of the pandemic, and the projected shortfall in general fund revenues, most notably
from decreased sales tax revenue, transient occupancy tax revenue (i.e. hotel tax), and revenues
generated from Recreation programs and other City services. Below is a summary of the current
adopted budget, as compared to the previous operating budget for fiscal year 19/20.
Expenditure FY19‐20 Adopted Budget
FY19‐20 Adjusted Budget*
FY20‐21 Planned Budget
FY20‐21 Budget Changes
FY20‐21 Adopted Budget
Payroll $ 13,356,745 $ 12,992,331 $ 12,859,592 F/T: $(1,100,553) P/T: $(331,207) $ 11,332,425
Supplies &
Services
3,474,587
3,756,188
3,300,083 O&M: (610,220) Innv. Fd: 300,000
3,085,270
Interdept. Charges 931,170 931,170 982,306
‐ 982,306
Total $ 17,762,501 $ 17,679,690 $ 17,141,981 $ (1,741,980) $ 15,400,002
Staff Report To: Parks and Recreation Commission Date: May 18, 2021 Subject: Fiscal Year 2021/22 Budget Update Page: 2
Funding Requests for Fiscal Year 2021/22
Parks and Recreation staff have submitted decision packages to request the restoration of nearly all
of the non-staff related budget reductions experienced in the last year, with some minor exceptions.
Restoration of staffing is not being considered at this time, but may be once the economic forecast
improves.
Full-Time Employee Staffing
At this time, the following positions remain frozen:
• Business Manager (1 FTE)
• Administrative Assistant II (1)
• Building Maintenance Custodian (1)
• Arborist Technician (1)
The frozen Business Manager and Administrative Assistant II positions result in an increased
workload for managers and other administrative support staff, resulting in delays of non-urgent
administrative work. The Building Maintenance Custodian workload has been partially absorbed
due to reduced facility use and public closures, but will continue to result in increased workload for
remaining custodial staff as facilities reopen. The Arborist Technician position was added to the
operating budget in fiscal year 2019/20, but had not been filled at the time the hiring freeze was
implemented. Work will continue to be performed by remaining tree maintenance staff and
supervisor.
Staff is studying budget neutral scenarios to restore key frozen positions by trading funded positions
currently vacant, which may be brought before the City Council separately in the coming months.
Currently, the following positions are vacant and not yet filled at the time of drafting this report:
• Recreation and Community Services Coordinator (2 FTEs)
• Preschool Teacher (2)
• Administrative Assistant II (1 – recruitment in progress, offer pending)
• Parks Maintenance Worker (1 – recruitment in progress)
• Building Maintenance Custodian (1 – recruitment in progress)
• Tree Trimmer (1 – recruitment in progress, offer pending)
Hourly Employee Staff Budget
The City’s leadership team is recommending the restoration of part-time salaries reduced in
FY20/21 as a result of the pandemic, which will allow the Department to largely resume programs
in full. Given the Department’s significant reliance on its corps of dedicated and long-tenured hourly
employees, this is essential to restoration of many programs, particularly those offered by the
Recreation Division.
Staff Report To: Parks and Recreation Commission Date: May 18, 2021 Subject: Fiscal Year 2021/22 Budget Update Page: 3
Operating Supplies and Services Budget
The following are notable budget restorations and new requests that were approved by City
leadership staff to be submitted before the City Council for consideration, totaling approximately
$900,000.
Restoration of FY 20/21 Budget Reductions
Request Amount
Funding for a second Movie in the Park event $ 2,698.00
Senior Holiday Boutique $ 950.00
Correction of erroneous printing budget reduction $ 5,000.00
Parks Division professional services fund $ 30,000.00
Correction of erroneous Childcare budget reduction $ 29,740.00
Restoration of Parks Division minor maintenance budget $ 81,815.00
Restoration of Building Maintenance minor maintenance budget $ 81,815.00
Total $232,018.00
New Budget Requests Approved for City Council Consideration
Request Amount
Replacement of flat roof, HVAC systems, and energy management system
at Terrabay Recreation Center
$560,000.00
Fire Station 65 Roof Replacement $ 30,000.00
Fire Station 65 HVAC Replacement $ 12,000.00
Public Art Installation / Graffiti Mitigation (Airport Union Pacific Bridge
/ Dubuque Crossing Retaining Wall / Repairs to Caltrain Station Mural)
$ 67,000.00
Total $669,000.00
Several additional requests were submitted but not approved at this time. They may be reconsidered
at mid-year or when more information on true costs are known. Notable requests in this category
include: custodial maintenance for the new police headquarters building, restoration of summer
camp field trips, the Halloween Extravaganza, a middle school dance, the Cultural Activities Grant,
vehicle and equipment purchases, and various park and facility upgrades and operating supply
reductions highlighted in previous reports.
Staff hopes that as the economy recovers in the coming year we will be able to request additional
staffing for programming in advance of opening the new Library/Parks and Recreation building,
which will also result in increased revenues.
Staff Report To: Parks and Recreation Commission Date: May 18, 2021 Subject: Fiscal Year 2021/22 Budget Update Page: 4
Innovation Fund
As noted in previous updates, understanding the need for the Department to be flexible in offering
programs during the pandemic, the City Council allocated $300,000 in FY 2020/21 toward an
innovation fund, which essentially serves as a flexible spending fund for new or existing programs
that can be safely held in an online or adapted environment. This $300,000 fund was not requested
or funded for FY 2021/22.
Fees Schedule Adjustments
As the Commission may recall, last year the City completed a fee study that included several
recommendations for fee adjustments. Those adjustments included an across the board 3% fee
increase, plus other minor alterations to select fees to better align them with fee study findings, and
to ensure the Department does not charge more than legally allowable. These fees were planned to
be presented before the City Council in November 2020 for adoption, however, this was put on hold.
It is possible these may go into effect this coming fiscal year or other fee increase scenarios may or
may not be implemented, however, this has not yet been confirmed. More information will be
provided in future Parks and Recreation Commission Meetings.
Conclusion
This report summarizes efforts to date for the Fiscal Year 2021/22 Operating Budget. Staff will
come before the Commission again with additional updates.
By:
Greg Mediati Deputy Director of Parks and Recreation
Staff Report
DATE: May 18, 2021 TO: Parks and Recreation Commission FROM: Director of Parks and Recreation/ACM SUBJECT: Naming Request – Anne Waters
RECOMMENDATION It is recommended that the Parks and Recreation Commission consider a request to name a public
amenity in the Westborough area in memory of Anne Waters, and if approved, recommend by motion the naming proposal to the City Council for consideration. BACKGROUND/DISCUSSION
At their regular meeting on March 16, 2021, the Commission considered recommendations from the City Council Ad-Hoc Naming Committee, comprised of Mayor Addiego and Councilmember Nicolas, to rename the Magnolia Center for Roberta Cerri Teglia; to name the Caltrain Plaza for Karyl Matsumoto; and to rename the Westborough Recreation Building in honor of Alice Pena
Bulos. The Commission voted in favor of all three naming proposals, and forwarded their
recommendation to the City Council; the names were approved at the Council meeting of March 24, 2021. Related to the renaming of the Westborough Recreation Building, two residents have submitted
requests to honor Anne Waters. Frances Luster submitted a request on March 17 to name the
Westborough Recreation Building in her memory. Richard Garbarino submitted a request on March 25 endorsing the Council’s action for the three naming proposals listed above, and suggesting that Anne Waters is also deserving of recognition. He suggested that, “perhaps naming the playground would be appropriate.” Both requests are attached.
There is a specific Administrative Instruction which defines the policies and procedures associated with the naming of City facilities. It is attached for your reference. In accordance with the City’s naming policy, the Anne Waters request was forwarded to the City Council Ad-Hoc Naming Committee, which as noted above is comprised of Mayor Addiego and Councilmember Nicolas.
The Committee met on May 10 and reviewed the request, in addition to several other items related
to naming. As specified in the naming policies, the Committee has forwarded the Anne Waters request to the relevant Commission, in this case Parks and Recreation, for a recommendation. Staff
Staff Report To: Parks and Recreation Commission Date: May 18, 2021 Subject: Naming Request – Anne Waters Page: 2
has agendized the item for consideration at a public meeting to provide both the applicant and any
interested members of the pubic the opportunity to comment. If approved by the Parks and Recreation Commission, the item will be agendized at the City Council meeting of June 9, 2021. In order to meet the criteria for having an amenity named for an individual, the policy requires that the following conditions be met:
The individual, their family or a community organization has made exceptional contributions to the City, including one or more of the following: a) financial gifts; b) public service as an elected official; c) public service as a community volunteer; and d) long term sponsorship agreements.
There must be a well defined connection associated with the contributions of the individual or community organization and the City facility. The significance of the contribution from the individual/organization needs to be evaluated
in terms of the service impact of the City facility. Individuals and organizations that have
made contributions of regional or community-wide significance may be considered for name of facilities that serve the region or community. Individuals and organizations that have made contributions of areas or neighborhood-wide significance may be considered for naming of facility that serve areas or neighborhoods within the City, including
recreational facilities and amenities within City parks. Staff believes that Anne Waters is potentially qualified to have an amenity in the Westborough area named in her memory on the basis of her many years of public service as a community volunteer.
At least one staff member worked closely with Mrs. Waters in her role as a Cultural Arts
Commissioner and Chair of the Westborough Swimming Pool Fund Raising and Advisory Committee (WSPFR&AC) and can verify the accomplishments described in the letter submitted by Frances Luster. She advocated for the recreational needs of the residents in the Westborough area, and was instrumental in the allocation of funds for the construction of the Westborough Recreation
Building. Although the goal of building a swimming pool adjacent to the Recreation Building did
not come to fruition, Mrs. Waters and the WSPFR&AC conducted several fundraisers and worked hard toward this ambitious goal. Anne enrolled in the Public Administration Master’s Degree program at San Francisco State
University to become better equipped to navigate the public sector. She served on the Cultural Arts
Commission for a number of years, and participated in the selection of a number of pieces of public art, including the Millennium sculpture on Westborough Boulevard; Safe Haven in the Orange Memorial Park Sculpture Garden; and the Prometheus Brings Fire to Man mural at the Caltrain Station, among others.
As a strong African-American woman who was an active volunteer focused on improving the community, Anne Waters was an inspirational role model. She was consistently kind, thoughtful, positive, and collaborative, and always a pleasure to work with.
Staff Report To: Parks and Recreation Commission Date: May 18, 2021 Subject: Naming Request – Anne Waters Page: 3
Given the fact that the Recreation Building will be re-named in honor of Alice Pena Bulos, staff believes that Rich Garbarino’s suggestion of naming the Westborough Playground in honor of Anne Waters would be appropriate. The Commission may also have alternative suggestions for amenities in the Westborough area which could be considered.
If the Commission agrees on an appropriate amenity in the Westborough area to name in honor of Anne Waters, a recommendation will be forwarded to the City Council for their consideration, tentatively on June 9, 2021. If approved, staff would move forward with signage and recognition of the honor.
By: Sharon Ranals ACM/Director of Parks and Recreation
Attachments: 1. Naming Request, Frances Luster 2. Naming Request, Rich Garbarino
3. Administrative Instruction, Naming of City Facilities
Staff Report
DATE: May 18, 2021
TO: Parks and Recreation Commission
FROM: Deputy Director of Parks and Recreation
SUBJECT: Landscape Maintenance Services Contract
RECOMMENDATION
It is recommended that the Parks and Recreation Commission be apprised of staff’s intent to award
landscape services contracts to Frank & Grossman Landscape Contractors, Inc. of Hayward,
California for citywide right-of-way landscape maintenance services in an amount not to exceed
$616,064.00 and to Gothic Landscaping of San Jose, California for Common Greens landscape
maintenance services in an amount not to exceed $792,416.00 for a twenty-four (24) month term.
BACKGROUND/DISCUSSION
The City of South San Francisco currently contracts out for certain specialized landscape maintenance services throughout the city. These specialized contracted services are necessary to keep up with the extensive and varied landscape maintenance responsibilities
of the City in order to maintain the City’s safety and aesthetic objectives. The current landscape maintenance contract was first entered into in July 2017 for a three year term, and subsequently amended to extend the term of the agreement an additional year, however, this arrangement has existed for many years prior. The scope of work for the
landscape maintenance contract has been modified over the years in order to cover those areas that were added to the City’s maintenance obligations, as well as to modify tasks requested by the City. These specified locations include medians, streets, hook ramps, green spots and Common Green areas.
This is the first time the contract has been split by areas of services. One contract encompasses right-of-way (ROW) areas consisting of medians, roadway shoulders, hook ramps, green spots, and trails. The other contract consists of Common Greens areas, which include landscape district areas located between homes in various neighborhoods throughout the city. Structuring the scope of service in this way allows the project to be competitive to
Staff Report To: Parks and Recreation Commission Date: May 18, 2021 Subject: Landscape Maintenance Services Contract Page: 2
smaller landscaping vendors while simultaneously giving the City flexibility to find the most qualified and cost effective contractors for the project. This structure also allows contractors to focus more closely on the areas of service in each contract, and enhances the City’s ability
to provide close oversight on the areas of maintenance.
Project Scope The Landscape Maintenance Services Project (“Project”) includes all specialized labor, material and tools necessary to maintain all ornamental planting, including, but not limited
to lawns, groundcovers and shrubs (trees are excluded), safety zones, drainage facilities, weed control on median hardscapes, poles, posts, wire, irrigation sprinkler heads, lateral lines up to the valves (not including valves or water mains downstream of the water meter), clocks, and public walkways, including the cost of necessary repairs, replacements, care, supervision, and any and all other items necessary for the proper maintenance and operation
thereof. The work does not include repairs and maintenance of lighting systems, gates, benches, railings, homeowner fences, walls, sidewalks and curb and gutter (except weed control). The City’s objectives for this Project include the following:
• Provide high-quality professional landscape maintenance services for various
medians, islands, right-of-ways, and Common Greens areas within the City.
• Work in collaboration with the City to identify areas where reduction of maintenance,
energy and water can result in an overall cost savings for the City.
• Work in collaboration with the City to implement these identified strategies within
the service areas.
• Help achieve priorities identified in the City’s Strategic Plan.
Staff issued a request for proposals (RFP) for both ROW and Common Greens Landscape Services on March 1, 2021. A mandatory pre-proposal meeting was held on March 29, where City staff provided prospective vendors with an overview of each contract and both scopes
of work. Representatives from five prospective bidders attended this meeting: Frank and
Grossman Landscape Contractors, Brightview Landscape Services, Gothic Landscaping, Diacks Nurseries, and Arborist Now Urban Forestry. On March 12, staff received proposals from three of the five firms noted above. The bids received were from Frank and Grossman Landscape Contractors, Brightview Landscape Services, and Gothic Landscaping.
Because of the nature of the services sought, and the specialized knowledge required for plant maintenance, sustainable landscape maintenance practices, integrated pest management, and irrigation system design and analysis, this Project is considered a professional services agreement. Accordingly, the RFP did not state that it would award the
contract based solely on the price of proposal, but rather on a number of factors, including
the firm’s overall expertise, experience, ability to complete the project within the stated schedule, size of labor force allocated to the Project, and ability to achieve the Project’s objectives. Specifically, the RFP stated the skill and ability of the entity or persons performing the landscaping maintenance services was a key component of the selection
Staff Report To: Parks and Recreation Commission Date: May 18, 2021 Subject: Landscape Maintenance Services Contract Page: 3
criteria and that the City would select a consultant based on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the landscaping maintenance services required. Cost was only one factor in determining
the selection. A panel of three staff members reviewed and scored the submitted proposals based on the established criteria in the RFP. The scoring panel consisted of Greg Mediati, Parks and Recreation Deputy Director; Joshua Richardson, Parks Program Manager; and Zachary Kust,
Parks Supervisor. After reviewing the proposals received, staff conducted interviews for each of the three vendors that submitted proposals. Right-of-Way Landscape Services Taking into consideration both the interview presentation and the overall proposal, staff
recommends Frank and Grossman Landscape Contractors to undertake the right-of-way landscape services scope of the project. Frank and Grossman scored highest overall in this portion of the project based on their proposed staffing, project understanding, experience, and price. Additionally, a proposal to perform weed abatement and litter pick up on the newly acquired BART property along Centennial Trail was proposed as a bid-alt, valued at $22,872
additional per year. Staff chose the lowest bidder, Frank and Grossman, as they had the most staffing hours proposed and demonstrated a great understanding of the scope and ability to meet the City’s needs. The following is a summary of all proposals received for the right-of-way scope and the base
proposal per month, which does not include any negotiated savings or contingencies:
Consultant
Base Price per
Month
Score (Max
100)
Frank and Grossman Landscape
Contractors
$ 20,430.00
88.33
Gothic Landscaping $ 23,950.00 81.33
Brightview Landscape Services $ 29,126.00 76
Common Greens Landscape Services Staff recommends Gothic Landscaping undertake the Common Greens landscape services scope of the project. Gothic Landscaping was ranked highest overall on this portion of the project based on their price, project understanding, staffing, qualifications and expertise,
interview, and experience. Staff did not select the lowest bidder nor current contractor,
Brightview Landscape Services, because although they came in with the lowest bid, Gothic Landscaping was able to provide more staff within the available budget, as well as ample dedicated equipment and resources to the project for the price proposed. Staff spoke with several of their references and received positive reviews regarding their work product,
knowledge, customer service, responsiveness and expertise in the field of large scale
landscape maintenance. Additionally, staff was able to negotiate the price of the final contract, reducing the final price by $10,992.00 annually for use of the vehicle storage yard located at Westborough Park.
Staff Report To: Parks and Recreation Commission Date: May 18, 2021 Subject: Landscape Maintenance Services Contract Page: 4
The following is a summary of all proposals received and the base proposal per month, which does not include any negotiated savings or contingencies:
Consultant Base Price per Month Score (Max 100) Frank and Grossman Landscape Contractors $ 31,982.00 81.7
Gothic Landscaping $ 30,600.00 85.3
Brightview Landscape Services $ 29,151.00 74.7
At the May 26 City Council Meeting, Staff will also request City Council’s approval for an
additional $80,000 in contract authority, split equally between the two vendors, to serve as a contingency fund to cover deferred maintenance improvements to irrigation systems and landscaping within the project areas, or other as-needed landscape work. This contingency is not an additional funding request. Funding for this work is already present in the Parks
Division’s existing Minor Maintenance Project Fund. Recent projects that have been
accomplished with this contingency fund include the renovations to the medians on Westborough Boulevard from El Camino Real to Camaritas Avenue, and on Hickey Boulevard between Junipero Serra Boulevard and Hilton Avenue, and various landscaping projects in the Common Greens areas.
Any large-scale projects will be proposed for capital improvement funding outside of this contract and scope of work.
Conclusion
This report is largely informational, but feedback and questions from the Commission are welcome.
By: Greg Mediati
Deputy Director of Parks and Recreation
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: May 2021
Day Date Event Time Location
Saturday 01
Arbor Day Event & Sister Cities Plaque
Unveiling (Basque) 9am – 12pm Sister Cities Park
Sunday 02
Monday 03
Improving Public Places Committee meeting
Summer Class Registration begins (in-person
registration available at 33 Arroyo Drive, 8
a.m. to 5 p.m. on May 3 only)
5:30 p.m.
6:00 a.m.
Corp. Yard conference room
Online / In-Person on May 3
Tuesday 04
Wednesday 05
Thursday 06
Friday 07
Saturday 08
Sunday 09
Monday 10
Caltrain Plaza Art Selection Committee
Meeting #6 – Final Deliberations
10 a.m. – 12
p.m.
Grand Library Patio (limited
in-person attendance)
Tuesday 11
Wednesday 12 City Council Meeting 7:00 p.m. Online Meeting
Thursday 13
Friday 14
Saturday 15
Sunday 16
Monday 17
Tuesday 18 Parks & Recreation Commission Meeting 7:00 p.m. Online Meeting
Wednesday 19
Thursday 20 Cultural Arts Commission Meeting 6:30 p.m. Online Meeting
Friday 21
Saturday 22
Sunday 23
Monday 24
Tuesday 25
Wednesday 26 City Council Meeting 7:00 p.m. Online Meeting
Thursday 27
Friday 28
Saturday 29
Sunday 30
Monday 31
Memorial Day – All Offices/Programs Closed
2021 SSF Virtual Youth Art Exhibit
Celebrating Earth Day, Closing Day
www.ssf.net/culturalarts
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: June 2021
Day Date Event Time Location
Tuesday 01 Summer classes begin
Wednesday 02
Thursday 03
Friday 04
Saturday 05
Sunday 06
Monday 07 Summer Camp begins
Tuesday 08
Wednesday 09 City Council Meeting 7:00 p.m. Online Meeting
Thursday 10
Friday 11
Saturday 12
Sunday 13
Monday 14
Tuesday 15 Parks & Recreation Commission meeting 7:00 p.m. Online
Wednesday 16
Thursday 17 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 18
Saturday 19
Sunday 20
Monday 21
Tuesday 22
Wednesday 23 City Council Meeting 7:00 p.m. Online
Thursday 24
Friday 25
Saturday 26
Sunday 27
Monday 28
Tuesday 29
Wednesday 30
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: July 2021
Day Date Event Time Location
July is Parks and Recreation Month!
Thursday 01
Friday 02
Saturday 03
Sunday 04 Independence Day
Monday 05 Independence Day Observed
Tuesday 06
Wednesday 07
Thursday 08
Friday 09 Virtual General Art Show (July 9 – Aug. 30) www.ssf.net/culturalarts
Saturday 10
Sunday 11
Monday 12 Improving Public Places Committee meeting
5:30 p.m. Corp. Yard conference
room or Cancelled (TBD)
Online
Tuesday 13
Wednesday 14 City Council Meeting 7:00 p.m. MSB Council Chambers or
Online (TBD)
Thursday 15 Cultural Arts Commission meeting 6:30 p.m. MSB Betty Weber or
Online (TBD)
Friday 16 Movie Night Sunset TBD
Saturday 17
Sunday 18
Monday 19
Tuesday 20 Parks & Recreation Commission meeting 7:00 p.m. MSB Council Chambers or
Online (TBD)
Wednesday 21
Thursday 22
Friday 23
Saturday 24
Sunday 25
Monday 26
Tuesday 27
Wednesday 28 City Council Meeting 7:00 p.m. MSB Council Chambers or
Online (TBD)
Thursday 29
Friday 30
Saturday 31
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: August 2021
Day Date Event Time Location
Sunday 01
Monday 02
Tuesday 03
Wednesday 04
Thursday 05
Friday 06
Saturday 07
Sunday 08
Monday 09 Fall Class Registration Begins
Tuesday 10
Wednesday 11
Thursday 12
Friday 13
Saturday 14
Sunday 15
Monday 16
Tuesday 17 Parks & Recreation Commission meeting 7:00 p.m. MSB Council
Chambers or online
(TBD)
Wednesday 18
Thursday 19 Cultural Arts Commission meeting 6:30 p.m. MSB Betty Weber
or online (TBD)
Friday 20 Movie Night Sunset TBD
Saturday 21
Sunday 22
Monday 23
Tuesday 24
Wednesday 25
Thursday 26
Friday 27
Saturday 28
Sunday 29
Monday 30
Tuesday 31
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: September 2021
Day Date Event Time Location
Wednesday 01
Thursday 02
Friday 03
Saturday 04
Sunday 05
Monday 06 Labor Day/Programs Closed
Tuesday 07 Fall Class Session Begins
Wednesday 08
Thursday 09
Friday 10
Saturday 11
Sunday 12
Monday 13 Improving Public Places Committee meeting
5:30 p.m.
Corp. Yard conference
room or Online
Tuesday 14
Wednesday 15
Thursday 16 Cultural Arts Commission meeting 6:30 p.m. Zoom
Friday 17
Saturday 18 Coastal Cleanup Day TBD
Sunday 19
Monday 20
Tuesday 21 Parks & Recreation Commission meeting 7:00 p.m. Zoom
Wednesday 22
Thursday 23
Friday 24
Saturday 25 Downtown Concert
Roberta Cerri Teglia Center Naming
Ceremony
TBD
601 Grand Ave. (formerly
Magnolia Center)
Sunday 26
Monday 27
Tuesday 28
Wednesday 29
Thursday 30
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: May 6, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Parks Update
Arbor Day Recognition Planting The Parks and Recreation Department hosted its annual Arbor Day planting event at Sister Cities Park on Saturday, May 1. This marks the 34th year the City of South San Francisco has recognized Arbor Day. Approximately forty volunteers participated, including members of the City Council,
Improving Public Places, the Rotary Club including their youth Interact Club members, and the Sister Cities Association. The event consisted of the planting of ten flowering cherry tree in dedication to the sister city Kishiwada, Japan, as well as the planting of many California native pollinator plants. Prior to the
planting event, Parks staff had converted these turf areas into mulched planter beds. Doing so will help conserve water as well as provide valuable resources to California native fauna. The event also included the unveiling of a new plaque dedicated to the sister city, Saint Jean Pied de Port, France, which was established as a sister city in 2012, however, a plaque was never
installed. Overall, the event was held safely and was a success, with all attendees wearing masks and all trees and plants being installed well ahead of schedule. The Parks Division is grateful to the Rotary Club and the Sister Cities Association for providing lunches and assisting in purchasing of the trees for the event.
Bi-Weekly Update May 6, 2021
Page 2 of 3
Sign Hill Weed Abatement The Parks Division has been working on weed abatement around the city, activating the Green Climber remote controlled slope mower to help supplement our work force. The Green Climber
was used on the Liberty Parcel of Sign Hill recently and proved to be a major boon to the
restoration work on the hill. Native plants were identified and had a protective zone cleared around them prior to the Green Climber going out. The areas that were mowed were largely invasive grass and thistle, and the mowing was timed to limit seed dispersal and propagation of invasive plants.
Orange Park Concrete Repairs Contractors under the direction of Parks staff performed concrete repairs to the pathway near the Fernekes Building and adjacent playground. There was damage along an old asphalt pathway from the existing trees that run along this playground as well as chipped concrete from large vehicles that had previously accessed the area. These repairs have improved the aesthetics of the area and
mitigated any safety hazards that were present. Dog Park Renovation Project Beginning on May 20, the dog park will be undergoing renovations. The scope of work includes pathway repairs, addition of a new circular and accessible bench with new pathway access, and
synthetic turf replacement in both the large and small dog parks. The existing synthetic turf material at the park is due for replacement and the modern materials are much more resilient and user friendly. The turf installation will happen first, follow by the pathway and bench work. It is estimated for the turf installation to take two weeks to complete, and then another two weeks
for the pathway repairs. Both sides of the park will be closed for the initial work, and then the smaller dog park will open after the turf installation is completed. The large dog park will be closed for the duration of the project. Notices were posted at the park on April 30, followed by an e-newsletter announcement and social media postings on May 1.
Bi-Weekly Update May 6, 2021
Page 3 of 3
Tree Care Program The Parks Division oversaw the application of Treeage, an injectable pesticide specifically designed to kill bark beetle in City owned pine trees in the Common Greens areas. This application
is essentially a boring device that injects pesticide into pine trees that kills the bark beetle, an insect
that vectors pitch canker and is major cause of pine mortality throughout the city and state. South San Francisco loses many mature pine trees each year in parks and right-of-way areas due to this pest, and these numbers are exacerbated in drought conditions. This application provides protection for three years.
Though the drought in California has not officially ended, this coming year is expected to be worse than previous years, and this application will help save some large canopy trees. The applications are best performed in the winter or spring, when trees up-taking water. Unfortunately, funding and timing prohibited application citywide, but the Parks Division plans to treat more of the pines in
the city this coming winter.
Facilities Update Unscheduled MSB Hot Water Heater Replacement Project
The MSB hot water heater catastrophically failed on Wednesday, April 21. The hot water heater
tank, located in the attic space, blew out and drained water into the MSB Atrium. Building Maintenance staff immediately shut off the water to stop the flood and started extracting the water from the Atrium. A new commercial water heater was sourced and picked up by Building Maintenance staff. The Building Maintenance team, with assistance from our mechanical
contractor installed the new water heater. Because the water heater is located on the roof of the MSB, the Building Maintenance team requested support from the Public Works Electrical Crew to crane the new tank on to the roof and remove the old tank. Hot water was restored to the building the same day by late afternoon.
CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM
DATE: May 13, 2021 TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update
May is Older Americans Month
May is Older Americans Month and the Bay Area Older Adult Recreation Services (OARS) committee has come together to offer free virtual events by senior and recreation centers in San Mateo, Santa Clara, and San Francisco Counties throughout the month of May. The kickoff event
took place on May 6 with Doug McConnell and a “Time in Nature” presentation.
The South San Francisco Senior Services program will be hosting a Music and Motion Class on Wednesday, May 19 from 9:30 a.m. – 10:00 a.m. The Music and Motion Class is usually one of the activities offered to the Department’s Adult Day Care participants. The Department is pleased
to offer the experience virtually on May 19 to anyone who would like to join. The emphasis for
the class is on hand motions, foot tapping, and dance routines with modified steps. It is low impact exercise with mental and physical coordination as seniors learn various steps to music they love, and have the chance to listen and sing along as well. The calendar of events is available in Attachment 1.
Interested community members can also visit the Senior Services webpage at www.ssf.net/seniors to see a calendar of events and more information about how to sign up for classes. The Magnolia Senior Services team can also be reached at (650) 829-3820 or (650) 829-3822 for assistance. The Department thanks all older Americans and is proud to participate in honoring their many
contributions during Older Americans Month and year round. San Mateo County Great Plates Update The Senior Services Program continues to support the San Mateo County Great Plates Program, which delivers three free meals a day to older adults in San Mateo County who are at heightened
risk due to COVID-19 and are unable to obtain or prepare meals on their own while sheltering in place during the coronavirus outbreak. Since the program’s inception early on during the pandemic, Great Plates has been extended month to month based on available funding. Thanks to the regular outreach efforts of the Department’s Senior Services team, older adults in
South San Francisco have a resource to connect them to various services they might need to help them through the pandemic, including sharing information about services such as Great Plates. To date, the program has served 732 South San Francisco seniors with 382,000 hot meals, valued at $8.4 million.
Bi-Weekly Update May 13, 2021
Page 2 of 5
In-Person Summer Class Registration on Monday, May 3
On Monday, May 3, the Department opened its office at the Municipal Services Building from 8:00 a.m. – 5:00 p.m. for a full day of in-person, resident registration for summer recreation classes. Approximately 30 community members visited the office and were extremely thankful for the
opportunity for in-person services. In addition to class registration, registered participants in the
STEAM at Home Lab program were able to pick up their supplies for at-home learning. Most of the office visitors included regular program participants who are not comfortable or able to complete the online registration process, many of whom are older adults. Recreation and Community Services Coordinator, Veronica Ortiz, was also available to assist Spanish-speaking
community members who needed assistance in-person or over the phone.
2021 Jack Drago Cultural Arts Commission Youth Art Scholarship Recipients
The Cultural Arts Commission awarded the 2021 Jack Drago Cultural Arts Commission Youth Art Scholarship to graduating seniors Janice Martir of El Camino High School and Cyrus Ramesh of South San Francisco High School. Illustration is Janice’s favorite medium. Cyrus enjoys crafting videos and acting. They each will receive a $1,500 award. The awards were announced at their respective school virtual senior awards ceremonies on Tuesday, May 11. Their achievement
is also scheduled to be acknowledged at the May 26 City Council Meeting. The Cultural Arts website will feature a virtual display of their work to begin by early June.
(left) Social
media promotion for May 3 in-
person registration day.
Bi-Weekly Update May 13, 2021
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Sports Program Offerings Expected to Expand this Summer The Department is looking forward to expanding in-person Sports Program offerings this summer:
Adult Softball League (More information: https://bit.ly/3emFZRz) Registration begins June 1, and the summer season will begin on Monday, July 12. All games will be played at Terrabay (Hillside) Field.
Junior Giants (More information: https://bit.ly/3tmEnLW)
Registration to the South San Francisco Junior Giants league is now open. The league will begin in mid-June and is open to ages 5 to 13. Junior Giants is a free league, dedicated to celebrating diversity, staying active, and creating a learning environment for youth in the community. To sign up, please visit https://gojrgiants.sportngin.com/register/form/081957467.
Open Gym at Terrabay Open gym returned to Terrabay Recreation Center on March 30. All courts cost $6.00 per hour to use and anyone interested can book up to five days in advance. There are four courts for each sport listed below and players should bring their own equipment (racquet, birdie, paddle, ball or
beanbags) to play. Nets and boards will be set-up by Recreation staff. Only participants are allowed
inside the recreation center. Visit www.ssf.net/rec-catalog to reserve a court or call Bill Stridbeck at (650) 829-4680 for more information.
Orange Pool Summer 2021 Programming Orange Pool summer programming is scheduled to begin on Monday, June 7. For now, all
programming will be offered by reservation to control the number of patrons per activity. As local
health restrictions ease, the allowable capacity per program may increase. A typical summer (pre-COVID) would serve roughly 600 patrons per day. This summer’s reopening schedule is planned to serve about 300 to 400 patrons per day. Despite the lower capacity, the pool program is as busy as ever with staff attempting to piece together the best schedule possible to maximize the number
of people served as well as bring back popular classes and programs.
See below for the tentative summer pool schedule. Bi-weekly morning group swimming lessons are planned to accommodate about 216 participants over eight weeks. Evening and Saturday group swim lessons are planned to accommodate about 398 participants over eight weeks. These numbers
are subject to change.
Bi-Weekly Update May 13, 2021
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Irish Town Green Project
The Parks Division is working to plan improvements at Irish Town Green, between Linden Avenue and Armour Avenue on Airport Boulevard. Through Community Development Block Grant funding, Parks staff intend to create two new accessible pathways – one extending from Airport Boulevard and one from Armour Avenue, with both reaching the soccer field and existing perimeter pathway. There are also plans to replace the exterior fence fabric that has been
damaged over the years and install a new, four foot high chain link fence between the soccer field and open area closer to Armour Avenue. This will help stop soccer balls from rolling into that space, and delineate use areas. Additionally, a split rail fence will be installed around the drainage swale that runs adjacent to homes home Armour Avenue to keep people out of the area.
Depending on revised bid prices for the work, Parks staff also seek to install a patio area near the Linden Avenue entrance as well as four benches around the pathway, a drinking fountain, and trash cans at the site. There are larger plans to activate the side of the park near Airport Boulevard and Armour Avenue, but the Parks Division thinks it prudent to engage the
community on what they would like to see there. Additionally, this round of funding would not
fully fund this work, and prioritizing the previously stated scope is essential for safe and accessible use of the area. Some ideas for the future of that area include a small dog park and/or a walk through pollinator interpretive garden.
Bi-Weekly Update May 13, 2021
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CPRS 2021 Conference | Camacho Attendee Notes
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SESSION 1: Modern Designs of Aquatics Centers - Special Features
In the past (what SSF has currently). Safe, neighborhood swimming pool
New trend: Make aquatic center a destination to attract the community and youth to be active in the time of social
media/all sorts of other options of what people can do with their time.
- One aquatic center can have many different bodies of water to address different user groups:
o 1) standard lap pools (competition one side). Colder water.
o 2) more shallow teaching lap pool. Warmer water.
o 3) wading/fun pool. (family area – better to separate noise). This can be therapeutic warm water
for physical therapy, etc.
o 4) water slides/family fun zone (nice to have, not essential). SSF probably too cold for
outdoors/water slides, splash pads, etc but could add components in separate fun zone indoors. Adds to “rentable” space.
- Aquatics can make learning to swim (life skill) fun & attractive.
- Fencing (maybe clear so you can see through it for addl safety) means you can turn on/off that body of
water/area of your aquatic center. Secure bodies of water, cut down on staffing aspect so you only have
- Concerns: glass around water. Have to drain the pool if it breaks. Risk but construction now can allow for
safety glass. For in between pools can do acrylic/other clear options
o Pro: lines of sight/see into & out of the pool to staff the areas that are “open” at any given time.
- Indoor/Outdoor connection is a new idea but for SSF, maintenance cost/weather/safety risk probably not
worth it just for the added ambiance. Water vapors higher, HVAC, maintenance costs much higher.
- REVENUE RECOVERY: Rent out parts of Aquatic Center for party. Depending on areas of separation, can
probably still do it during classes or lap swim. Inflatables in pools can help with engaging community.
Revenue recovery. Turn static bodies of water into interactive. Need 2-4 staff with inflatables to ensure
site lines can be seen when in use and lift in/out of pool w/o dragging on deck. Con: Dead time/extra staff
time to inflate, etc for half hour to set up. Aim for clear inflatables to help with sight lines. Can guards get underneath it? Buy two so there’s one backup if an inflatable gets a hole.
- NEW POSSIBLE FEATURES IN POOL FACILITIES:
o Climbing walls on the side of the pool. When no one is on it, can have it like a waterfall for
ambiance. There’s permanent and semi-permanent. Maintenance issue/corrosion/calcification.
Risk of slip issues.
o Lazy river with waves. Lots of accidents happen on these. Not going to increase your revenue.
Depends where they’re situated.
o Vortex. Turn off/on as needed.
o Aqua Courses. Can be affordable way to bring fun to pool. Zip line.
o Splash pads indoors. No standing water but still slippery so need staff to remind to walk, etc.
o Ninja cross. Fully retractable. Adds ability to recreate and use different muscles while in water.
o Power racks/pully systems, medicine balls, could be along pool for working out before/after pool
time.
o Movable floors from 17 feet to flush with your deck. For indoor can reduce costs long term.
o Need storage. Helps with visual. Preserves items from corrosion.
o Need to look at life cycle costs of special features.
- 3 Takeaways: Differentiation, excitement, and flexibility
- BENEFITS:
o Special features bring people to the facility that may not normally have come. Gets them involved, learn a life skill, turns into a community center not just a pool
o Challenging and fun. Provides people a space to do things they couldn’t do anywhere else.
o Engage with your community in new and fun ways the community will want to do. So ask the
community first. “If you build it they will come” doesn’t necessarily work with pools. The wow
factor is great for advertising if it’s visually impactful. Recognition.
o If the special features are things the community has asked for, can lead to more revenue
recovery. Market competition.
o Recruitment and retention of staff. Change what you do once per hour. Constantly stimulated.
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SESSION 2: Summer Pandemic Style
- To Do: Look up Irvine Global Village
o irvineglobalfestival.org
- Food and Family Friday picnic night. Big lawn area. Spray socially distanced circles. 4-5 ppl can fit inside.
Local entertainment. Taco Bell sponsor. Food trucks. Small stage with local entertainment. Summer
concert series.
- Pair with local food bank. Since event is free, ask people to bring canned food to get community engaged
in helping.
- Can do summer events in car.
- Fine arts team creates craft kits/brown bag with everything to take back to picnic circle/car to do at the
event (careful of creating extra garbage/litter) - We did a virtual Veterans Day Parade that was highlighted clips of past parades from the last 5 years as
well as launched a Meet the Vets documentary on our social media platforms in lieu of the big annual
parade that was very successful.
- Looking to run a Passport event this summer to encourage residents to visit our parks, community
centers, and local businesses and get a passport stamp at each location and once their passport is filled
offer some sort of prize. Has anyone done anything like this?
- To do: Ask Greg/Josh, can we add the new Agents of Discovery app info to the website?
- Fair Oaks Rec & Park did a Key Hunt and partnered with Lowes who donated a TON of keys and locks.
People would go into each park and find hidden keys. They would bring them on a specified day and time
to unlock the treasure locks. The winners received prizes donated from local FO businesses or FORPD
swag items. It was a huge hit and a great way to get people into our parks. It was free to participate.
- Contact info for questions on session:
Shannon Bullock, City of El Cajon - [email protected]
Wendy Brown, City of Irvine - [email protected] Lucas Wilder, Redwood City - [email protected]
Nicole Acquisti, City of Burlingame - [email protected]
Jenni Worsham, City of Cypress – [email protected]
SESSION 3: Public Safety & Recreation – An Essential Community-Focused Partnership
- Public safety (police and fire) and recreation partnership.
- Rohnert Park has PUBLIC SAFETY, with police and fire together under one Chief. One dispatch for both.
- Open doors to work with the community and other departments instead of working in silos. It works
better if there is interaction based communications. As a manager, rec managers can speak to
captains/deputy chiefs, LTs.
- Parks and Rec gets to see a side of things public safety doesn’t always get to see. Getting to see the
“good” helps public safety. Since they usually get calls just for crisis mode.
- Get public safety involved in the “Humanity” side too. Don’t have to wear uniforms. See public safety officers as part the community helping.
- Police/fire Chief says these depts tend to think in linear way with “emergency/crisis response“ way of
thinking, so partnering together helps to expand the scope of thinking. Does police/fire come to train
other city staff on responding to situations. Leverage public safety resources to train other staff so police
doesn’t need to be called for every situation that may not be a true “emergency” - To Do: Park rangers as an idea to bridge the role of Police Officers & Parks Maintenance workers.
SESSION 4: Social Media Storytellers
Goal is to draw people in, engage the community. Do all our depts have access to the tools? Facebook Creator
Studio at Hootsuite
- Content is King: use emojis/stickers on stories
- Facebook profers longer videos
- Promotional campaigns
- Tiktok/snapchat/clubhouse
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- Post regularly but don’t post just to post
- Tell your story with posts. Add logo to videos/photos sometimes to add branding.
- Concentrate on quality of the followers not quantity
- Losing followers due to new platforms. So still need to try and gain new followers.
- Polls/contests for Facebook to increase engagement. Good for events. Who would you like to see
performing? What would you like to see? Vote on your favorite…, What’s your fave part of the event. Can
do polls on on IG too. Ask ppl to share photos. Tag public figures in photos.
- Invite FB followers to follow you on IG. Crop photos well and differently for each site.
- For Events: Sit down, make 2 lists. Permanent “until further notice”. Put that info on landing page. That
info doesn’t fluctuate based on tiers as much. Videos. Business management decisions. Curtail until futher
notice. Then temporary changes to classes, parks, sports, availability, hours of operation changing, who
can participate
- You can preschedule Facebook, twitter Instagram and Linked in on Hootsuite. Utilize Google Analytics,
analytics derived from your Hootsuite account. Use vanity urls through BIT.ly to show the click thrus.
Many fear we will be back to only measuring IMPRESSIONS and not having a clear eye on performance.
Campaigns I am currently running through ads manager are showing stats that get aggregated every 7
days. Engagement and interaction with the posts will drop in your Facebook stats year over year due to
iOS 14
SESSION 5: Proactive vs. Reactive: Problem Solving Without Generational Emotions
- Poll everywhere app
- Emotional intelligence is one of the most important ways to connect/communicate with community
members and interpersonally
- HOTMESS: Motivation, Empathy, Self-Awareness, Self Regulation, Social Skill
o Empathy not the same as sympathy. Ability to really understand emotion and how it affects
others.
o How aware of you you’re looking at yourself from the outside in. Aware of other people and
yourself. o Can you check your baggage at the door? Can you put outside factors to the outside?
o Do you have the skill sets to put you in social environments? Can you use those skills to
communicate with elected officials, community members, etc
- The more connected we are to other people, lowers anxiety and depression, increases self esteem, helps
you have more empathy for others because you’re using that muscle more when connecting with others, more trusting and cooperative with others. Feel heard and understood.
- Some will get into the cycle of keeping taking help which means they’re taking more than they’re giving,
which actually can decrease trust, cooperation.
- Share with a smile/laugh in your voice. When you’re sharing your story, either in person, in meetings, on
social media. That helps with people connection and can be sensed/impacts reception.
- If having a hard day, be honest and say it since it’ll impact your willingness to be open to human
connection. Willingness to listen, do you trust the person. Do you feel empathetic to the other person?
- When community is stressed they may have less capacity to be empathetic of what others may be
thinking/feeling, to trust, to listen, to be open minded
- This is the first time we have so many (4) different generations of ppl working together. In next 3-5 years
lots of retirements. Boomers retiring. History of agencies will be missing. Missing info on
successes/failures and whys. Millennials taking over manager positions. Need to be extremely respectful
of each generation.
- Multi-generational different strengths/weaknesses. Important to increase communication to overcome
differences and utilize those strengths.
- Communication differences are important to recognize. Some people like longer emails. Some people use
a lot of capital letters or exclamation points. Others respond with shorter responses.
- Have staff coordinators and supervisors to do public speaking opportunities. Encourage it. The more they
work on personal dynamic standards the better they’ll be as leaders.
CPRS 2021 Conference | Camacho Attendee Notes
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- Learn how regular complainers have patterns of complaining. Use it as an opportunity to explain they are
heard, make them part of the solution, find alternatives to engage them.
- Depts can pivot to something new. How programs are being delivered. Not everyone is good with change
though so make sure change is efficient, smart, and well communicated. Include WHY.
SESSION 6: CULTURE AND GRIT
- Maintaining public trust makes it easier for people to accept what you’re trying to do.
- Are you creating a culture willing to learn and grow?
- Culture is getting things done. Independence vs interdependence. Flexibility vs stability. - Need to have a good balance of all of these if you want to achieve strategy.
- If you’re not getting along well when working together, it’s because you don’t have the same POV.
- Will lose good people if your culture doesn’t align with your staff.
- Expectations are the starting point for making change. To enhance or alter you need the basis of
understanding expectation.
- When making changes, continually ask “Hey, what do you think the idea is” or “Hey, what is your
understanding of what this change is?” A lot of push back from people/community not being open to
change, is because they don’t trust YOU. Be careful with trust. Don’t abuse it. Trust comes from empathy.
- Failure Reports. Acknowledge and celebrate what failed because there will be lessons learned.
SESSION 7: HEALTH
- Must have a working definition of health for yourself and your community
- 7 realms: social, emotional, mental, physical, spiritual, economic, environmental. Parks and Rec programs
can aim to provide services/programming to provide opportunities for improving health/wellness in these
different realms.
- How do you define wellness?
- Who should have access?
SESSION 8: EQUITABLE COMMUNITY ENGAGEMENT
- Tool for land acknowledgement 844-910-3545. - Inclusive and equitable. Community is represented, informed and empowered.
- Inclusive community engagement requires trust and credibility. Recognizes value in lived experiences.
Shows community voice matters to inform decisions that will impact them. Removes barriers to
participation.
- To build trust. Thoughtfully plan multiple formats, times, locations. Make it as easy as possible for the
community to share their thoughts and insights. Not just community forums, but also static websites with
info, people can reach out.
- Digital divide. Those facing digital divide may be encountering other effects of systemic racism such as job
loss or COVID. Low speed, high speed quality in home. Low cost, quality cell phone data plans. Free city
provided wifi. Free city provided community computer labs. Quality tech support. Refurbished desktops,
laptops, tablets.
- When trying to make connections, work with trusted community leaders. Meet them where they’re
comfortable. Consider barriers at the systems level.
- Surveys; raffles for digital gift cards to local businesses. Sports gear, etc. - How are you able to successfully reach the groups that typically don't respond to questionnaires or don't
typically provide feedback? What can you use to reach the non-English speaking members of the
community? It’s important to have a variety of outreach methods. One of them is a survey. For the survey
we use on-line surveys, physical mailers, and email outreach. We also utilize Focus Group Meetings,
Stakeholder interviews, Town Halls, Field Awareness Walks and info Fairs. This is in addition to the typical Commission and CC presentations. Make the survey available to all citizens through the City's Website,
local water bill, direct mailing to registered community center users, and surveys handed out to people
using the existing park.
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SESSION 9: ALL AGES, ALL ABILITIES, ALL THE TIME
- Jill Moore, Inclusive Play Specialist
- How do we go beyond the bare minimum?
- Disability: complex interaction between features of a person’s body and the environment in which they
live. Takes the blame off the user. It’s not their fault. It’s a fault in the designed environment.
- All types of disabilities, not just physical ones you can see on the outside.
- 1 in 20 people diagnosed with sensory processing disorder. These people don’t take information in the
Miracle league. All
- Vertical push plates instead of small square to open doors.
- Equality means giving everyone the same design and an equal playing field. Equity is one step beyond
equality. With equity we’re working towards giving the opportunity for success for everyone to thrive. Meeting people where they are at and meeting their specific needs to thrive.
- Social equity. Able to join in with everybody else.
- Principles: 1) Equitable use: The design is useful and marketable to people with diverse abilities.
- Standard sidewalk: 36 inches wide. Wheelchair 28 inches. Can’t experience the space together with
someone next to them. Can’t be side by side.
- Wider spaces actually help accommodate people with other disabilities like deaf users who need to walk
- 2) Flexibility in Use. The design accommodates a wide range of individual preferences and abilities. People
with disabilities know what their own preferences are. Give options instead of prescribing one way.
Example: swings. Example: seating that’s accessible at every tier, so wheelchair users don’t have to sit just
in one area.
- 3) Simple and Intuitive Use: Use of the design is easy to understand, regardless of the user’s experience,
knowledge, language skills, or current concentration level.
- 4) Perceptible Information: The design communicates necessary information effectively to the user,
regardless of ambient conditions or the user’s sensory abilities. For signs, use pictures instead of just long list of rules.
- 5) Tolerance for Error. The design minimizes hazards and the adverse consequences of accidental or
unintended actions
- 6) Low physical effort: The design can be used effectively and comfortably with a minimum of fatigue.
Example: providing shade so people who are on medications making it difficult to regulate body temperature. So they can stay in the space longer. Low grade ramps.
- 7) Size and space for approach and use. Appropriate size and space is provided for approach, reach,
manipulations and use regardless of the users body size, posture or mobility.
- way others do. There’s a lot of information out there!
- 40% of grandparents are currently providing childcare in some way. So we want to make sure they can
use the spaces that they’re bringing their grandchildren to. Like playgrounds!
- Adaptive sports complex? Find partner organizations who can give feedback on your spaces. Autism
populations. Physical disabilities. How do we expand the spaces to increase socialization opportunities for
all disabilities.
- Go beyond the ADA requirement with Universal Design. This is different than accessible design. Universal
design is designed for use by all. One solution that can accommodate people with disabilities and the rest
of the population.
- To Do: Ask about accessible door openings like at Fernekes building. Parking lots, pathways, facilities, play
elements, indoor lighting. Smoother seamless transitions between ground surfaces. - Seamless transitions on fields.
SESSION 10: Make a Statement: The When, Where, and How to Make a Bold Statement to
Further Develop Diversity and Inclusion in Your Community.
- 7 second rule. First impression. People stories and impressions about us within 7 seconds.
- PIC. If you could pick one for a job or to be your friend, who would you pick? There’s lots of stories you’re
creating in your mind.
- There’s 3 questions:
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- 1) Why do people tend to pick friends who are similar to you? Maybe not similar race, but similar values,
ways of thinking about things, ways of viewing issues.
- 2) What are some effective ways to address bias?
- 3) How does unconscious bias in our daily work?
- Brain makes shortcuts and tries to make quickest decisions of who we can trust and who should run away
from. Unconscious bias happens so quickly we are not aware of it, based on how we were raised/our
experiences. Scientifically, our brain processes 11 MILLION bits of information per second. Consciously
only processing about 40 bits of information. We don’t sit and analyze all that information we’re
processing unconsciously. This helped us figure out “Just run away from that animal” but it doesn’t help
us in our lives now, how we hire people, how we make friends. Biases impact our behavior and choices.
- Implicit bias is normal for EVERYONE. We are people and that is how our brains work. Unconscious biases
are activated outside of our control and without our consent.
- Biases are not always aligned with our beliefs. Having biases does not make someone racist. You could be
the most inclusive, loving person in the world, but you can still have biases!
- Exercise: Imagine a person in a leadership role. What physical characteristics did you first think of?
Use this as an eye opener. Don’t just “feel bad”. Become more aware and open your eyes to your own
biases. We all have gender, height, weight, beauty bias. We tend to trust certain physical characteristics
more. Just be aware of how that might affect how we’re interacting with people. - There are over 180 unconscious biases. So if you say things like “I treat people all the same” or “I treat
everyone with respect” or “I treat people how they treat me”…. You may not be aware of all the biases
you actually have.
- Affinity bias. Similar backgrounds, act like us, live like us, shared activities/hobbies/interests. Who is in our
trust circle. Our brains are adaptable to change. It requires intention and action.
- It’s important to be curious, courageous, and committed. Be curious about our behavior, how we’re
interacting with others. Learning about the history of how people have been treated. Be courageous and
admit your own biases; it requires a change in behavior and be allies. Commitment for a lifetime to be
aware of this every single day. We all have biases all the time.
- SOME EFFECTIVE WAYS TO GROW
- 1) Become more self-aware. Start watching yourself. Which coworkers or acquaintances do you feel more
comfortable working with? Why do you think this is? Who do you decide to go to lunch with? Who do
you not feel as comfortable working with AND WHY?
- Project Implicit @ Harvard. Can take free questionnaire to learn more about yourself. - 2) Engage the slow brain. Don’t believe everything you think. Don’t just “listen to your gut”. Shift from
quick brain to the slow brain. If you’re feeling discomfort, question yourself. Start asking MORE questions.
Challenge your assumptions and be intentional.
- 3) Expand your tribe. Be intentional about spending time with people who are different than you. Learn
about their stories, their challenges and their dreams. NOT just by race because EVERYONE has different
stories and you don’t want to generalize by “your one friend” of a certain race.
- 4) Consider your word choices.
- 5) Be an ally. Support other people. Gender, ethnicity. Speak on their behalf and provide opportunities for
them to speak for themselves.
- 6) Create a Daily Checklist. What was your first reaction, what assumptions did you tell yourself.
- When we grow and learn, there will be a ripple effect. The changes we make in ourselves will lead to
others making changes.
- [email protected]
SESSION 11: GREAT EXPECTATIONS: CAN REVENUE GOALS AND SOCIAL EQUITY CO-EXIST
- This session is meant to really challenge how you’re doing things, get outside of your box. This is the
perfect time during the pandemic. Equity is important.
- Equitable services history: Deterrent to vice, recreation life in urban environments - When we charge for things, we may be keeping some people from being able to participate
- How do we pay for it?
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o 1980s – free programs limited to risk management issues. Legislation limited tax increases
o 1990s – P&R enhanced business-like approaches. Recreation as an “industry”
o 2000s – Are we in “commercial recreation”? Cost recovery – bring revenue to cover some/all of
the cost of providing programs and recreation services. What is the subsidy required to cover by
the taxpayer.
o Can we still be true to our roots to provide community service while managing as a “business”?
- Concerns:
o 1) Funding being shifted to public health or public safety based on external factors (post-9/11,
post pandemic)
o 2) No funding for addl responsibilities thrust on parks and rec (pandemic/social equity)
o 3) Inability to provide equitable services to all due to lack of funding
o 4) Prioritization of programs/services to those who can afford to pay
- Who benefits from the service? Is it sole, is it family, is it the community? Who generated the need,
therefore, the cost? What is the commitment or intensity of the program? Will the level of the fee affect
the demand for the service?
- Cost recovery/goals recovery policies
KEYNOTE SPEAKER: Haben Girma, Disability Rights Advocate
- Deaf and blind. What are the barriers preventing disabled people from participating here. Invite them in.
Are they using your programs, services, and spaces? If not, you may have barriers you’re not aware of.
Signs in braille. Digital braille. - At Lois and Clark University in Portland, OR. They love their pioneers. They got braille printers, braille
readers, found ways to ensure she could do things like kayaking, rock climbing. Cafeteria Manager said
they were too busy. They had over 1M students. For months tried tolerating the situation. Eating is not a
special need. All of us are interdependent. He finally started to email the menus. Taught her when you
advocate, you help all the people who come after you.
- Our communities have all kinds of barriers. Women. People of color. People with disabilities. Often we’re
told just be grateful; just put up with it. It may be a small barrier, but those barriers all add up. When we
remove barriers, no matter how small, we build up the scales to master the larger obstacles. Inspired is a
good word when it leads you to take action. That’s positively inspired.
- It’s much easier to choose inclusion rather than opening yourself up to your expensive litigation.
- To Do: Are SSF website/apps digitally accessible? Make sure the tools and info are accessible. Do we
follow the web content accessibility guidelines.
- Service animals. “Is that a service dog?” “What service does it provide?” To open the conversation for
other needs/accommodations the person might need as well. Service dogs have been attacked by poorly trained pets. So there is caution and concern of non-service dogs being in small spaces with service dogs.
- To Do: What is our Facilities’ policy on service animals?