HomeMy WebLinkAbout06 15 2021 - P&R Comm Packet Agenda
CITY OF SOUTH SAN FRANCISCO
MEETING OF THE PARKS AND RECREATION COMMISSION
TELECONFERENCE MEETING NOTICE
Tuesday, June 15, 2021
7:00 p.m.
Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the
following is a general outline of our procedures:
Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted
pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020, allowing
for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health
Officer of San Mateo County dated March 31, 2020.
The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone:
Join Zoom Meeting
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Passcode: 746949
The purpose of conducting the meeting as described in this notice is to provide the safest environment for
staff and the public while allowing for public participation.
Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Vice Chair Lock and Chair Uy and essential
City staff will participate via Teleconference. Members of the public may submit their comments on any
agenda item or public comment via email or Parks & Recreation main line.
PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL
BE BY ROLL CALL DUE TO COMMISSION MEMBERS PARTICIPATING BY TELECONFERENCE.
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection at the Parks and Recreation Department in the
Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting
to which it relates, then the document or writing will be made available to the public at the location of the
meeting, as listed on this agenda.
Public Comment:
Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during
the GoToMeeting session, join the meeting from your computer or mobile device, enter your name, and
request to comment through the “Chat” function and a staff person will add you to the queue for comments
and unmute your microphone during the comment period. In the alternative, you may also provide email
comments received during the meeting will be read into the record. Please be sure to indicate the Agenda
item number you wish to address or the topic of your public comment. California law prevents the
Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your
question or problem may be referred to staff for investigation and/or action where appropriate or the matter
may be placed on a future Agenda for more comprehensive action or report.
COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation.
Remote Public Comments:
Members of the public wishing to participate are encouraged to submit public comments in writing
in advance of the meeting. The email and phone line below will be monitored during the meeting
and public comments received will be read into the record. The City encourages the submission
of comments by 6:00pm on Tuesday, June 15, 2021, to facilitate inclusion in the meeting record. A
maximum of 3 minutes per individual comment will be read into the record. Comments that are not
in compliance the Commission’s rules of decorum may be summarized for the record rather than
read verbatim.
Email: [email protected]
Electronic Comments received by email will be monitored during the meeting and read into the
record. We ask that you limit your electronic comments so that they comply with the 3 minute time
limitation for public comment.
Parks & Recreation Hotline: (650) 829-3837
Voice messages will be monitored during the meeting, and read into the record. Your voicemail
should be limited so that it complies with the 3 minute time limitation for public comment.
If you have special questions, please contact the Director of Parks and Recreation. The Director will be
pleased to answer your questions when the Commission is not in session.
ROBERT UY
CHAIRPERSON
WILLIAM LOCK STEPHEN FIRPO
VICE CHAIR SECRETARY
MICHAEL AIRES BETTY BATTAGLIA
COMMISSIONER COMMISSIONER
KRISTY CAMACHO RUTH DeNARDI
COMMISSIONER COMMISSIONER
SHARON RANALS
ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION
GREG MEDIATI
DEPUTY DIRECTOR OF PARKS AND RECREATION
Agenda
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION MEETING
Teleconference Meeting
Tuesday, June 15, 2021
7:00 p.m.
A G E N D A
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Agenda Review
V. Approval of Minutes of the May 18, 2021 Meeting
VI. Citizen Participation (Citizen comment on items not agendized/informational only)
VII. Old Business
A. COVID-19 Response and Modified Operations Update
B. Fiscal Year 2021/22 Budget Update
VIII. New Business
A. Celebrating July as National Park and Recreation Month
B. Spring 2021 Classes Summary
IX. Friends of Parks and Recreation
X. Beautification Committee
XI. Items from Commission
XII. Items from Staff
A. Calendar of Events
B. Administrative Update
XIII. Adjournment
Next Meeting:
Regular Meeting: Tuesday, August 17, 2021
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION
MINUTES FROM TUESDAY, MAY 18, 2021
I. CALL TO ORDER: 7:00 p.m.
A regular meeting of the Parks and Recreation Commission of the City of South San
Francisco was held on Tuesday, May 18, 2021, via teleconference due to the COVID-19
pandemic and local shelter in place health orders.
II. ROLL CALL:
Present: Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Lock, and Uy
Absent: All were present.
Staff: Sharon Ranals, ACM/Director of Parks and Recreation
Greg Mediati, Deputy Director of Parks and Recreation
Angela Duldulao, Recreation Manager
Laura Armanino, Recreation Supervisor
Kari Jung, Administrative Assistant II
Kimberly Morrison, Assistant Childcare Supervisor
Erin O’Brien, Recreation Supervisor
III. PLEDGE OF ALLEGIANCE: Skipped.
IV. AGENDA REVIEW: There were no changes to the agenda.
V. APPROVAL OF MINUTES OF THE MAY 18, 2021 MEETING: Approved as amended
by motion. Motion: Commissioner Battaglia / Seconded: Commissioner Camacho
VI. CITIZEN PARTICIPATION:
None.
VII. OLD BUSINESS:
A. COVID-19 Response and Modified Operations Update
Manager Duldulao updated the Commission on changes to COVID guidelines
loosening in light of expanding vaccinations. San Mateo County has been in the
Yellow Tier as of May 11 and California is scheduled for full reopening on June 15
which allows for increased indoor capacity making the smaller rooms more feasible to
utilize. Mask mandates as reported in the news are not currently in alignment with
public health guidance for staff. City is subject to CAL/OSHA guidelines which still
requires face covering which will be reviewed 5/20, when it appears that the new
guidance will if all present are fully vaccinated then masks are not required. Children
12 and older can now get vaccinated, but staff will need to take into consideration
mixed age groups/events. Movie Night and Halloween Extravaganza are outdoor
formats.
Parks and Recreation Commission
Minutes of the Meeting of May 18, 2021
Page 2
Aquatics – private swim lessons pilot program is underway with plans to open up swim
instruction. Opening more summer activities including group lessons, recreation swim,
and something. Session registration opens Monday, 5/24.
Childcare – Summer Camp is at capacity serving 200 children per session. Session one
limits 15 per group. Waiting for 6/15 guidance to determine if capacity can be
increased. After school lottery registration closed on 5/14 – families will not hear until
July – pending more information from the school district.
Classes – Increased class capacity. More instructors are feeling comfortable to return
in person. UC Master Gardeners courses by Commissioner Aires are a success. July is
Parks & Rec month planning underway.
Cultural Arts is remaining virtual for now.
Rentals – Picnics are at full capacity. Additional reopening and indoor events are
planned for July.
Seniors – Still closes, potentially opening in July. Adult Day Care pending information
from licensing.
Sports – Adult softball in July, and in-person Jr. Giants in June. Terrabay will minimize
open gym, as summer camp will use this space.
In-person City Services – front counters will open in August. Pending final City policy.
City council resumes 2nd meeting in August. City commission meetings are likely to
remain virtual through the end of the year.
Commission Camacho inquired about HIPPA, and if it’s a violation to ask for health /
vaccination information. Manager Duldulao confirmed that we can’t require staff to
disclose their vaccination status, but we are tracking voluntary disclosure. For
participants, staff is still consulting with City Attorney, as well as waiting for
CAL/OSHA guidelines. Commissioner Camacho noted virtual Commission meetings
work well at this time.
Commissioner Firpo shared his agreement with Commissioner Camacho and is not in
any hurry to return to in person sessions and is waiting to hear more on legislation
requiring hybrid meeting offerings with some in person and others online. ACM Ranals
shared that IT staff is working on upgrading systems and sites throughout the City for
hybrid meetings.
Commissioner Lock shared from a citizen’s perspective that participation on a virtual
basis may be more accessible and wants to keep that option for the public.
Parks and Recreation Commission
Minutes of the Meeting of May 18, 2021
Page 3
Commissioner DeNardi shared her agreement with Commissioners Camacho, Firpo
and Lock and would like to continue virtual options with concern for those with other
health issues.
Commissioner Aires echoed Commissioner Lock’s comments about virtual options
allowing for more citizen participation. COVID forced it, but it is now an opportunity
to continue an online component. He requested for the next meeting for a report on the
number of people enrolled in virtual classes and how classes were impacted by the
pandemic.
Chair Uy expressed that he is a proponent of switching back to in person meetings as
situations allow which provides the public with more accessible contact. Commissioner
Camacho shared that she is concerned that commissioners and/or staff may feel
pressured to return to in person and shouldn’t be put in the position of having to justify
their reasons. ACM Ranals shared that the City will provide guidance as we move
forward.
B. Fiscal Year 2021/22 Budget Update
Deputy Mediati shared the chart summarizing the cuts experienced ($2M) this fiscal
year. Staff has requested restoration of budget cuts however the Innovation Fund was
not reauthorized. Additionally, a potential 2% increase across the board for the fee
schedule is expected. ACM Ranals shared that the next Budget Subcommittee
meeting is 5/24.
Commissioner Lock inquired about vacant/frozen positions. He further inquired why
overhead departments weren’t cut? Deputy Mediati explained that not all positions
are filled, but that the big holes in department staffing right now are the Business
Manager, and Administrative Assistant which provide support to all divisions and
programs. ACM Ranals explained that the overhead departments reflects IT support,
insurance costs, etc. and don’t have much flexibility.
Commissioner Camacho inquired about custodial maintenance for the new PD
building and if the custodial position is still frozen. Deputy Mediati shared that there
are no changes at this time, that Division was understaffed per square footage pre-
COVID, and that staff is looking at several options for how to staff that PD building.
Commissioner Firpo inquired about for the Terrabay Gym roofing. Deputy Mediati
shared that the roofing tiles in place now were undergoing a minor repair and the flat
roof above the administration area where the HVAC system is due for replacement.
Chair Uy inquired if there was an option for the commission to advocate in a budget
neutral manner for the filling of the currently frozen positions to maintain and
improve service levels as we begin to reopen, and staff is tasked with additional
responsibilities.
Parks and Recreation Commission
Minutes of the Meeting of May 18, 2021
Page 4
VIII. New Business:
A. Naming Request – Anne Waters
ACM Ranals reminded the Commission that Council approved the renaming of three
facilities in March which has since stimulated further community discussion in
support of Anne Waters resulting in the suggestion to rename the Westborough
playground in her honor as the funds raised in support of a community pool were
reallocated into creation of the park.
Commissioner Firpo shared that she was very eloquent and forward thinking in
support of the community and he would support renaming of the playground.
Commission DeNardi shared her support.
Commissioner Camacho made a motion to renaming the larger Westborough
playground for Anne Waters and recommends Council appropriate funding for a
minor refurbish of the park. Commissioner DeNardi seconded. The motion passed
unanimously.
B. Landscape Maintenance Services Contract
Deputy Mediati shared the intent to award to Frank + Grossman and to Gothic
Landscape the Right of Way and Common Greens landscape services. In previous
years the contract was combined and awarded to one firm. This year staff opted to
split the contract between the two scopes to increase competitiveness between firms
and allow for smaller firms to bid. The RFP was released on 03/01; a mandatory pre-
bid meeting was held with five firms attending resulting in three firms submitting
proposals.
Commissioner Aires requesting clarification on the scoring and the difference
between base bid and ROW. Commissioner Firpo inquired if the contingency
includes tree removal. Deputy Mediati explained the scoring, ROW, and base bid. He
further explained that tree removal is covered by in house staff and on call contracts.
The contingency would be used for work similar in scale to the recent streetscape
improvement projects at Camaritas and Westborough, or Hickey and Junipero Serra
IX. Friends of Parks and Recreation:
Manager Duldulao shared that staff will be working with Friends on planning July is Parks
& Rec Month.
X. Beautification Committee:
Deputy Director Mediati reported that there has not been a Beautification Committee
meeting since February of last year and there is nothing new to report.
XI. Items from Commission:
Commissioner DeNardi shared feedback from community members: 1. father/mother
wishes to participate in our wonderful childcare program, however their 1st child is still on
waiting list; 2. a concerned senior walking though Orange Park experienced dogs off leash
Parks and Recreation Commission
Minutes of the Meeting of May 18, 2021
Page 5
running around them, which is a potential hazard. She also heard that a staff member was
bit by dog off leash. She further commented on how nice to see the kids out playing,
especially the little baseball players.
Commissioner Battaglia shared enjoying the kite flyers at Orange Park; the mural at
Gardiner Park, walking around the parks in town at Irish Town Green, Sister Cities, and
Cypress Park.
Commissioner Camacho shared she had recently attended a General Plan meeting focused
on Parks and Facilities. She concurred with Commissioner DeNardi about the waiting lists
for preschool and the need to build additional sites.
Commissioner Aires shared his enthusiasm for the water reclamation project at Orange Park.
He is supportive of the Commission advocating to Council about staffing issues. He
requested reporting on enrollment levels for Spring. He is encouraged to see the Dog Park
renovation and is thankful for the dog bags that the City provides.
Commissioner Firpo thanked staff for their efforts. He concurred with Commissioner
Battaglia’s enthusiasm about the completed mural at Gardiner Park.
Commissioner Lock extended his support to Commissioner DeNardi. He inquired about the
outcome of the discussion of the swimming pool and Deputy Mediati explained that the City
in still in the feasibility study phase and will likely onboard an architectural firm in the near
future. The City is utilizing the same consultant for the OMP Master plan update and will
coordinate the community outreach for both projects. He shared his kudos for the completed
mural at Gardiner Park. He also inquired about tree assessment throughout the city which is
being managed as a tree inventory with ABAG funding. He reported that the Evohelix
sculpture is rusting and the ground is looking in need of repair. Deputy Mediati shared that
he will follow up with staff. ACM Ranals further explained that the sculpture will require
ongoing maintenance.
Chair Uy expressed his gratitude to staff for working on reopening plans. He inquired about
the status of the picnic tables at Sellick Park. Deputy Mediati shared that staff is currently
costing out the installation of the surface mounted picnic tables. Chair Uy inquired about
the status of the Dog Park renovation. Deputy Mediati provided updates on both the small
and large dog park improvements.
XII. Items from Staff:
A. Calendar of Events.
Deputy Mediati and Manager Duldulao provided a brief update of the Calendar of
Events highlighting upcoming events.
B. Administrative Updates
Chair Uy inquired if Commissioners had any questions related to the previously
shared administrative updates. None were shared.
Parks and Recreation Commission
Minutes of the Meeting of May 18, 2021
Page 6
XIII. Adjournment: 9:28 p.m.
Respectfully submitted by Kari Jung, Administrative Assistant II
Staff Report
DATE: June 15, 2021
TO: Parks and Recreation Commission
FROM: Recreation Manager
SUBJECT: COVID-19 Response and Modified Operations Update
RECOMMENDATION
It is recommended that the Parks and Recreation Commission receive an update on the current status
of Departmental modified operations in response to COVID-19.
BACKGROUND/DISCUSSION
Since the May Parks and Recreation Commission meeting, staff has begun looking forward to
expanding recreation program offerings with increasing confidence as the State of California moves
towards Governor Gavin Newsom’s plans for moving beyond the Blueprint and fully opening
California’s economy on June 15. Some uncertainties mentioned at the May Commission meeting
remain with respect to mask-wearing policies in indoor settings as well as staffing to support more
robust program offerings. However, the Department’s approach to a slow rollout of programs
starting with lower capacities has been successful in terms of acclimating both staff and participants
back to in-person, group settings. This approach will continue through the summer in the hopes that
fall will begin the next phase of the Department’s post-covid recovery with even more programs
being offered and the potential for indoor capacities to be allowed to reach their maximum limits.
The following is a summary of program highlights:
Administration
As mentioned at the May Commission meeting, the City of South San Francisco continues to work
towards a tentative plan for a citywide opening of public customer service counters in early August
2021. In-person City Council meetings are tentatively planned to coincide with the citywide office
opening in August. In-person meetings for boards a commissions will most likely take place at a
later date as the City considers options for offering hybrid meetings in which city leaders, staff, and
community members can choose to participate in meetings in-person or virtually.
Aquatics
Summer programs at Orange Pool began on Monday, June 7, 2021, bringing back all aquatics
programs except for pool rentals and private/semi-private swim lessons. When the pool was able to
Staff Report
To: Parks and Recreation Commission
Date: June 15, 2021
Subject: COVID-19 Response and Modified Operations Update
Page: 2
open over the past year, program was limited to lap swim, and small offering of private swim lessons
in the spring. Pool rentals may resume in July or August if staff are available to work these
shifts. Private and semi-private swim lessons have been removed from the schedule in favor of
programs that allow a greater number of people to have access to the pool.
For now, participant capacity is set at about 50% for most programs. See Table A for information
comparing the participant capacity at the start of Summer 2021 compared to pre-covid capacity
during “normal” times. After June 15, staff will evaluate program capacity limits and increase the
capacity where feasible. The safety of staff and patrons is a top priority at Orange Pool. Starting in
the fall of 2021, the Department expects to be running Orange Pool at full capacity.
Table A: Summer Capacity vs. Pre-Covid Capacity
Program Summer 2021 Pre-Covid
Swim Lessons
Infant/Toddler/Preschool
4-5
per class
10
per class
Pre-Basic beginner 2 4
Level 1-2 3 6
Level 3 3 6-8
Level 4-5 3 6-10
Lap Swim Max 12
per hour
Average 12-20
per time, per hour
Adult Rec Swim Max 15
per hour
Average 15-30
per hour
Open Rec Swim Max 30
per time slot
Average over 100
Childcare
Summer camp began on Monday, June 7, 2021 at its usual locations at the Joseph A. Fernekes
Recreation Building in Orange Park, Terrabay Gymnasium and Recreation Center, and Ponderosa
Elementary School. All sessions of camp are full, with nearly 200 children served over each of the
three three-week sessions scheduled to take place from June 7 – August 6, 2021. Staff are
maintaining a waiting list. Groups are currently limited to 12 to 15 children, varying depending on
age, sibling groups, and room size. The Department normally hosts up to 330 children in summer
camp pre-covid with group sizes of 20 to 25 children. Anticipating the Governor’s plans for
reopening the state on June 15, and promising signs of easing operational restrictions, staff is hopeful
that the Department will be able to enroll more children into the second and third sessions of camp
as guidelines and safety allows.
The other benefit of improved covid conditions is that staff is able to offer swimming at Orange
Pool as a summer camp activity. While the capacity at Orange Pool and limited mixing of camp
cohorts remains a challenge, the Childcare and Aquatics supervisors worked together and are able
to offer recreation swim to each summer camp site (Terrabay, Ponderosa and Orange Park) once a
session on a Wednesday so that each group of children will have their own swim time and section
of the pool to avoid mixing social groups. Transportation for swimmers between Terrabay and
Staff Report
To: Parks and Recreation Commission
Date: June 15, 2021
Subject: COVID-19 Response and Modified Operations Update
Page: 3
Orange Pool is made possible with help from Senior Services Program staff, who will be driving
the larger capacity Senior Program van to transport children.
The Department completed its lottery for the school age Expanded Learning and ASES Programs
in May. Any applications received after the lottery will be added to the waiting list in the order they
are received. Staff continues to work with the school district on plans for the 2021-2022 school year
and plans to begin enrolling families into the program in mid-July.
Classes
Registration for the summer program period of recreation classes began on Monday, May 3 for
residents and Monday, May 17 for non-residents. The summer session will be the first since winter
2020 that the Department will be offering so many in-person classes, although the Department will
continue offering some online classes. Classes began on Tuesday, June 1 and are taking place in
three buildings – the Municipal Services Building, Westborough Recreation Building and Magnolia
Center. This summer, 167 classes (12 online) are being offered, with 780 registered participants
(142 online). While these participation numbers are still down from what may be considered a
typical summer (311 classes with 1,615 participants in summer 2019), the Department is confident
that more residents of South San Francisco are becoming more comfortable participating in in-
person programming.
Per Blueprint for a Safer Economy guidelines, all facilities are being kept at a maximum capacity
of no more than 50%. To maximize participation without exceeding the 50% threshold, parents and
caregivers are not permitted to wait within the facilities during their children’s classes. In addition,
participants are signing off on health screening questionnaires prior to each class; masks continue
to be required at all times; social distancing of at least six feet is being maintained; continuous air
flow within each room is being maximized; and PPE supplies such as masks, hand sanitizer and
gloves are available during each class. These measures along with the public’s general knowledge
that more people have become fully vaccinated are contributing to the rise in demand for in-person
learning.
As one step towards a return to normal, the Department is resuming printing of the quarterly Activity
Guide. The Fall Activity Guide is in the final stages of production and is expected to be in
households in late July.
Cultural Arts
The Cultural Arts Commission plans to continue its next art exhibits in a virtual format. Upcoming
are:
• Virtual General Art Exhibit – “A Study in Contrast,” Friday, July 23 – Tuesday, August 31
• Virtual Quilting & Fiber Arts Exhibit – “One Scrap at a Time”, October 2021 (details TBD)
The next art exhibit is expected to take place in February. Considerations for planning this event
will follow any guidance and policies regarding special events and gatherings.
Rentals
Beginning in June, all picnic sites except for sites #3 and #5 at Orange Park were open to
reservations at their full capacity through the end of the usual picnic season on Sunday, October 31.
Staff Report
To: Parks and Recreation Commission
Date: June 15, 2021
Subject: COVID-19 Response and Modified Operations Update
Page: 4
Sites #3 and #5 at Orange Park are closed due to construction for the stormwater capture project.
Picnic reservations were open prior to June, however, picnic sites were subject to capacity
limitations depending on the Blueprint tier at the time, and reservations were limited to 60 days in
advance.
For the first time since covid closures began, the Department plans to resume indoor rentals this
summer. Tentatively in mid-July, indoor rentals will be open to co-sponsored groups and blanket
rental groups who typically have recurring reservations to use city facilities. Capacity will initially
be limited to 50%.
Private rentals from other customers will begin in August, with priority going to 80 customers who
have signed up to be placed on the Department’s interest list to be notified once rentals are opened
to the public. Staff is planning to reduce capacity limits for August and September events, and the
exact numbers are currently under review. Rentals at the Joseph A. Fernekes Recreation Building
and Terrabay Gymnasium and Recreation Center will be closed to the public through September
because those sites are currently being used by Summer Camp.
Senior Services
The Senior Services Program at Magnolia Center has opened its doors to the public beginning with
its senior yoga class on Tuesdays and Thursdays from 10:30 a.m. to 11:30 a.m. Outside of those
times, Senior Services continues to support the community remotely through daily wellness calls,
distribution of food boxes and activity packets, and information and referral services. More in-
person program offerings will be available in late July and will be offered by reservation at reduced
capacity.
The Department also looks forward to reopening the Adult Day Care Program and resuming
transportation services for clients in early August, starting with participants who live in family
homes (not board and care group settings). This program will also initially begin at a reduced
capacity.
Sports
The Department is excited to bring back in-person team sports this summer with Junior Giants
beginning on June 14, 2021 and Adult Co-Ed Softball beginning on July 12, 2021. The Middle
School Sports Program is also expected to have a season, and plans are currently under review.
In the spring, the Sports Program opened Terrabay Gymnasium for open gym badminton, piloting
online reservations for the first time. Prior to this, open gym was offered on a drop-in basis and
customers paid upon arrival. From June through August, badminton open gym will continue on a
limited basis due to Summer Camp occupying half of the gym during the day. Open gym basketball
is expected to resume in the fall.
Staff Report
To: Parks and Recreation Commission
Date: June 15, 2021
Subject: COVID-19 Response and Modified Operations Update
Page: 5
Parks and Facility Maintenance
Since reaching the yellow tier, the Parks and Facility Maintenance Divisions have been operating at
full capacity. Efforts to increase regular cleaning and disinfection of surfaces, and improving air
quality have been prioritized for employee and patron safety.
By:
Angela Duldulao
Recreation Manger
Staff Report
DATE: June 15, 2021
TO: Parks and Recreation Commission
FROM: Deputy Director of Parks and Recreation
SUBJECT: Fiscal Year 2021/22 Budget Update
RECOMMENDATION
It is recommended that the Parks and Recreation Commission receive an update on the Fiscal Year
2021/22 operating budget.
BACKGROUND/DISCUSSION
At the March and May Parks and Recreation Commission Meeting, staff provided a summary of the
current fiscal year 2020/21 budget reductions and proposed budget proposals for fiscal year 2021/22.
As reported to the Commission at the beginning of the fiscal year, the Department experienced many
operating budget reductions which were made to account for the fact many programs would not be
offered as a result of the pandemic, and the projected shortfall in general fund revenues, most notably
from decreased sales tax revenue, transient occupancy tax revenue (i.e. hotel tax), and revenues
generated from Recreation programs and other City services.
Commissioners may refer to the May 18 staff report on this subject for details on budget requests
approved for review and adoption by the City Council. This report will specifically address proposed
fee increases and capital projects.
Fees Schedule Adjustments
Per City Municipal Code, new fees and fee increases for the hundreds of classes and programs
offered by the Department must be reviewed by the Parks and Recreation Commission, with a
recommendation forwarded to the City Council for final approval. All City fees, unless set by
ordinance, are listed in the Master Fee Schedule, which is posted on the City’s website at
Staff Report
To: Parks and Recreation Commission
Date: June 15, 2021
Subject: Fiscal Year 2021/22 Budget Update
Page: 2
www.ssf.net on the Finance Department’s webpage.
As the Commission may recall, last year the City completed a fee study that included several
recommendations for fee adjustments. Those adjustments included an across the board three-percent
fee increase, plus other minor alterations to select fees to better align them with fee study findings.
These fees were planned to be presented before the City Council in November 2020 for adoption,
however, this was put on hold due to the pandemic and no fee increases were assessed in the current
fiscal year.
Due to the impacts of the pandemic on the economy and subsequent financial impacts on our
community, City leadership has directed staff to assess a more modest two-percent fee increase on
all eligible City fees this year. Typical fee increases range between three-percent and five-percent.
The last fee increases imposed were assessed in July 2019.
A copy of the proposed fee schedule is attached to this report as Attachment 1, which staff will
review with the Commission verbally. Many fees will be rounded to the nearest whole value for
simplicity of calculating fees, or in instances where cash is accepted. Doing so avoids requiring a
large till for change. Additionally, certain fees, such as the non-resident add-on fee (+$15 of resident
fee) will not be changed, consistent with the Department’s adopted practice. Finance Department
staff will bring the proposed fee increases to be considered by City Council in July 2021.
Capital Improvement Program
The Capital Improvement Program for the coming fiscal year remains largely unchanged, with the
exception of one additional project to repair hazardous conditions to the pathway at Westborough
Park, which surrounds the ballfield for a total amount of $400,000. A summary of Capital
Improvement Program for the fiscal year is included as Attachment 2. Like fees, staff will review
this verbally with the Commission.
Conclusion
Staff recommends the acceptance of modest two-percent fee increases as noted in Attachment 1.
The City Council will take action to approve the Fiscal Year 2020-21 Operating Budget and Capital
Improvement Program at their regular meeting on June 23 at 6:00 p.m. Feedback from the Parks
and Recreation Commission will be shared with members of the City Council for consideration.
By:
Greg Mediati
Deputy Director of Parks and Recreation
PARKS AND RECREATION DEPARTMENT FY 2021-2022 Proposed Fee Increases (+2%)Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentChild Care ProgramsUnless noted otherwise, all fees were adopted on June 22, 2005 in Resolution #72-2005.Traditional Summer CampPer week[June 24, 2015; R:69-2015] $181.00$184.62$185.00 $ 211.00$ 215.22$215.00Spring Camp Per day[June 24, 2015; R:69-2015] $36.00$36.72$37.00 $ 41.00$ 41.82$42.00Winter Camp Per day[June 24, 2015; R:69-2015] $36.00$36.72$37.00 $ 41.00$ 41.82$42.00Full of Fun Camp Per week[June 27, 2012; R:48-2012] $207.00$211.14$211.00Camps at TerrabayAll fees adopted, except where noted, June 26, 2002, R: 63-02PARKS AND RECREATION DEPARTMENTChild Care ProgramsResidentNEW ResidentNon-ResidentNEW Non-ResidentSpeciality Camps (Enrichment and Sports Camp) Per week[June 26, 2013; R:63-2013] $223.00$227.46$227.00 $ 253.00$ 258.06$258.00Enrichment and Sports Camps core programs are 10 am to 4 pm.Fees include before and after camp care, available from 7:30 am to 10 am, and 4 pm to 6 pm.NOTE: No fees assessed for ASES grant funded After School ProgramsBefore and After School Recreation Programs[June 24, 2015; R:69-2015]Resident/Non-Resident NEW5 Days / With Before School Care Per month $431.00$439.62$440.005 Days / After School Care Only Per month $372.00$379.44$380.003 Days / With Before School Care Per month $294.00$299.88$300.003 Days / After Care Only Per month $255.00$260.10$260.002 Days / With Before School Care Per month $196.00$199.92$200.002 Days / With After Care Only Per month $170.00$173.40$175.00Before School Care Only – 5 Days$136.00$138.72$140.00Sibling Discount: Applies Only to Full-Time Before/After School, Pre-School. Children must be enrolled in the same program.For 2 or more children enrolled.[June 28, 2000; R:77-2000]15% 15%Pre-School Child CareResidentNEW ResidentNon-ResidentNEW Non-ResidentNOTE: “Big Lift” grant funded preschool fees assessed on a sliding scale, not to exceed $630/month (resident) or $704/month (non-resident) as per HUD 80% Area Median Income.5 Days/ Full DayPer month[June 24, 2015; R:69-2015] $652.00$665.04$665.00 $ 729.00$ 743.58$744.005 Days/ Half Day Per month[June 24, 2015; R:69-2015] $576.00$587.52$588.00 $ 642.00$ 654.84$655.003 Days/ Full Day Per month[June 24, 2015; R:69-2015] $404.00$412.08$412.00 $ 451.00$ 460.02$460.003 Days/ Half Day Per month[June 24, 2015; R:69-2015] $357.00$364.14$364.00 $ 397.00$ 404.94$405.002 Days/ Full Day Per month[June 24, 2015; R:69-2015] $279.00$284.58$285.00 $ 313.00$ 319.26$320.002 Days/ Half Day Per month[June 24, 2015; R:69-2015] $247.00$251.94$252.00 $ 275.00$ 280.50$280.00* This table compares current fees to new fees including a 2% increase. Fees listed in columns for "P&R Proposed Adjustment" indicates the Parks and Recreation Department's proposed alternative to fees that are outside of the 2% increase, or have been adjusted slightly to account for rounding to whole dollar amounts.1 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentLate Pick-up:All Child Care Programs (for each minute after closing time)[June 26, 2013; R:63-2013] $6.25$6.38$6.50 $ 6.25$ 6.38$6.50Processing Fee / New EnrollmentFor Pre-School and After-School Recreation ProgramsPer application [July 22, 2009; R:73-2009]$67.00$68.34$68.00 $ 67.00$ 68.34$68.00Waiting List FeePer application $31.00$31.62$32.00 $ 31.00$ 31.62$32.00Add: Late Payment Fee: $30.60 Per Occurrence.$32.00 $32.00Document Retrieval FeeRetrieval of documented information, i.e. tax, custodial$31.00$31.62$32.00 $ 31.00$ 31.62$32.00Aquatic ClassesResidentNEW ResidentNon-ResidentNEW Non-ResidentAdult Admission Per Admission [June 24, 2015; R:69-2015]$6.00$6.12$6.00 $ 6.00$ 6.12$6.00Adult Script 10 Admissions [June 24, 2015; R:69-2015]$36.75$37.49No Change $ 58.50$ 59.67No ChangeAdult Script (Senior) 10 Admissions [June 24, 2015; R:69-2015]$24.75$25.25No Change $ 36.00$ 36.72No ChangeChild Admission Per Admission [June 24, 2015; R:69-2015]$5.00$5.10$5.00 $ 5.00$ 5.10$5.00PARKS AND RECREATION DEPARTMENTAquatic ClassesResidentNEW ResidentNon-ResidentNEW Non-ResidentChild Script 10 Admissions [June 24, 2015; R:69-2015]$24.50$24.99No Change $ 48.00$ 48.96No ChangeFamily Swim (1 to 5 swimmers) Per Family Admission [June 22, 2016; R-77-2016]$7.00$7.14$7.00 $ 7.00$ 7.14$7.00Additional Swimmer(s)Per Admission [June 22, 2016; R-77-2016]$2.50$2.55$2.50 $ 2.50$ 2.55$2.502 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentSwim LessonsResidentNEW ResidentNon-ResidentNEW Non-ResidentNon-Resident Class FeesPer Session [June 13, 2007; R: 57-07]Add $4.00 per sessionAdd $4.08 per sessionAdd $4.00 per sessionInfant Water OrientationPer Hour[June 24, 2015; R:69-2015]$13.46$13.73$13.75 Add $4.00 per sessionAdd $4.08 per sessionAdd $4.00 per sessionBaby/Aqua TotsPer Hour[June 24, 2015; R:69-2015]$13.46$13.73$13.75 Add $4.00 per sessionAdd $4.08 per sessionAdd $4.00 per sessionChild Lessons (Group)Per Hour[June 22, 2016; R-77-2016]$13.46-15.56$13.73-15.87$13.75-$16.00 Add $4.00 per sessionAdd $4.08 per sessionAdd $4.00 per sessionAdult Lessons (Group)Per Hour [June 24, 2015; R:69-2015]$13.46$13.73$13.75 Add $4.00 per sessionAdd $4.08 per sessionAdd $4.00 per sessionSemi-Private & Private LessonsSemi-Private (Child or Adult)Per Hour [June 24, 2015; R:69-2015]$20.70$21.11$21.00 Add $4.00 per sessionAdd $4.08 per sessionAdd $4.00 per sessionPrivate (Child or Adult) Per Hour[June 22, 2016; R-77-2016]$39.12$39.90$40.00 Add $4.00 per sessionAdd $4.08 per sessionAdd $4.00 per sessionAdult Fitness Per Hour [June 24, 2015; R:69-2015]$5.90$6.02$6.00 Add $15 per sessionAdd $15.30 per sessionAdd $15.00 per sessionDrop in Aqua Zumba Per Class [June 22, 2016; R-77-2016]$6.00$6.12$6.00 $ 6.00$6.12$6.00Adult Aquatic Exercise Per Hour [June 24, 2015; R:69-2015]$5.90$6.02$6.00 Add $15 per sessionAdd $15.30 per sessionAdd $15.00 per sessionAqua Zumba Per Hour [June 22, 2016; R-77-2016]$5.90$6.02$6.00 Add $15 per sessionAdd $15.30 per sessionAdd $15.00 per sessionMasters / Adult Lap Swim Daily [June 24, 2015; R:69-2015]$6.00$6.12No Change $ 6.00$6.12No ChangeMasters / Adult Lap Swim Script 10 Admissions [June 24, 2015; R:69-2015]$44.50$45.39No Change $ 44.50$45.39No ChangeMasters / Adult Lap Swim Monthly Per Session [June 24, 2015; R:69-2015]$54.50$55.59No Change $ 62.00$63.24No ChangeWater Safety Instructor:*Includes Books & MaterialsPer Session[June 22, 2016; R-77-2016]$207.00$211.14$211.00 $ 222.50$226.95$227.00Red Cross FeePer Session[June 24, 2015; R:69-2015]$35.00$35.00$38.00 $ 35.00$35.00$38.00Lifeguard Training:*Includes Book & MaterialsPer Session[June 22, 2016; R-77-2016]$207.00$211.14$211.00 $ 222.50$226.95$227.003 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentPARKS AND RECREATION DEPARTMENTRed Cross FeePer Session[June 27, 2012; R:48-2012]$35.00$35.00$38.00 $ 35.00$35.00$38.00Junior Lifeguard CampPer 1 week session (5 hours per day)[June 22, 2016; R-77-2016]$109.00$111.18$111.00 $ 124.00$ 126.48$126.00Swim TeamAnnual[June 24, 2015; R:69-2015]$5,775.00$5,890.50$5,900.00$ 5,890.50Pool RentalResidentNEW ResidentNon-ResidentNEW Non-ResidentParticipants 0 to 30 Per 1 ½ Hour[June 24, 2015; R:69-2015]$176.00$179.52$180.00 $ 196.00$ 199.92$200.00Participants 31 to 60 Per 1 ½ Hour[June 24, 2015; R:69-2015]$199.00$202.98$203.00 $ 219.00$ 223.38$223.00Participants 61 to 100 Per 1 ½ Hour[June 24, 2015; R:69-2015]$222.00$226.44$226.00 $ 242.00$ 246.84$246.00Locker RentalSmall LockersPer Day[June 26, 2002; R:63-2002]$0.25$0.25$0.25$0.25Large Lockers Per Day[June 28, 2000; R:77-2000]$0.50$0.50$0.50$0.504 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentPicnic FeesResidentNEW ResidentNon-ResidentNEW Non-ResidentApplication ProcessingPer permit, added to each rental[June 13, 2007; R:57-2007]$36.00$36.72$37.00 $ 36.00$ 36.72$37.00Orange Park[July 22, 2009; R:73-2009]Eucalyptus Shelter (15 Tables-10:00 am – 6 pm Per day, 8 hours $321.00$327.42$328.00 $ 336.00$ 342.72$343.00Area #2 (2 tables) Per day [June 24, 2015; R:69-2015] $35.00$35.70$36.00 $ 50.00$ 51.00$52.00Area #3 (3 tables) Per day [June 24, 2015; R:69-2015] $51.00$52.02$52.00 $ 66.00$ 67.32$67.00Area #4 (4 tables) Per day [June 24, 2015; R:69-2015] $68.00$69.36$69.00 $ 83.00$ 84.66$84.00Area #5 (5 tables) Per day [June 24, 2015; R:69-2015] $86.00$87.72$88.00 $ 101.00$ 103.02$103.00Refundable Deposit – covers clean-up, repair, and/or overtime costs[June 27, 2012; R:48-2012] $207.00$211.14$200.00 $ 207.00$ 211.14$200.00Extended Hours Per hour $52.00$53.04$53.00 $ 52.00$ 53.04$53.00Alta LomaArea #1 (6 tables) Per day $104.00$106.08$106.00 $ 119.00$ 121.38$121.00Area #2 (2 tables) Per day [June 24, 2015; R:69-2015] $35.00$35.70$36.00 $ 50.00$ 51.00$51.00Area #3 (2 tables) Per day $35.00$35.70$36.00 $ 50.00$ 51.00$51.00Avalon Park (5 small tables)Per day [June 24, 2015; R:69-2015] $63.00$64.26$64.00 $ 78.00$ 79.56$79.00Buri Buri ParkI (6 tables) Per day [June 24, 2015; R:69-2015] $104.00$106.08$ 119.00$ 121.38II (2 tables) Per day [June 24, 2015; R:69-2015] $35.00$35.70$ 50.00$ 51.00III (3 tables) Per day [June 24, 2015; R:69-2015] $51.00$52.02$52.00 $ 66.00$ 67.32$67.00IV (3 tables) Per day [June 24, 2015; R:69-2015] $51.00$52.02$52.00 $ 66.00$ 67.32$67.00Sellick Park$0.00 $ 0.007 tables, includes Camp Fire area Per day [June 24, 2015; R:69-2015] $86.00$87.72$88.00 $ 101.00$ 103.02$103.005 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentPARKS AND RECREATION DEPARTMENTWestborough ParkSheltered Area (18 tables)Per day[June 27, 2012; R:48-2012]$342.00$348.84$349.00 $ 357.00$ 364.14$364.00Area 2 (5 tables) Per day[June 27, 2012; R:48-2012]$124.00$126.48$126.00 $ 140.00$ 142.80$141.00Combined Sheltered Area & Area 2 (23 tables) Per day[June 27, 2012; R:48-2012]$450.00$459.00$460.00 $ 466.00$ 475.32$475.00Additional Gas Grill Per day[June 27, 2012; R:48-2012]$104.00$106.08$106.00 $ 104.00$ 106.08$106.00Damage Deposit (Refundable) Per day[June 27, 2012; R:48-2012]$207.00$211.14$200.00 $ 207.00$ 211.14$200.00Extended Hours Per day [June 27, 2012; R:48-2012]$52.00$53.04$53.00 $ 52.00$ 53.04$53.00Sports Programs and FacilitiesResidentNEW ResidentNon-ResidentNEW Non-ResidentAnnual Renewal Fees to Co-sponsored Groups that Use our Fields /Facilities:Category I: Up to 99 Members Annual fees [July 22, 2009; R:73-2009] $ 110.00$ 112.20$ 112.00Category II: 100 – 199 Members$ 165.00$ 168.30$ 168.00Category III: 200 – 299 Members$ 270.00$ 275.40$ 275.00Category IV: 300 and Up$ 380.00$ 387.60$ 387.00Adult Softball LeaguePer game [June 26, 2013; R:63-2013] $ 88.00$ 89.76$ 90.00Non-Resident Surcharge Per game [June 28, 2000; R:77-2000]$ 15.00$ 15.30$ 15.00Adult Basketball Per game [June 27, 2012; R:48-2012] $ 100.00$ 102.00$ 102.00Non-Resident Surcharge Per game [June 28, 2000; R:77-2000]$ 15.00$ 15.3015Forfeit Fee$ 50.00$ 51.00Field LightsPer Hour [July 22, 2009; R:73-2009] $ 33.00$ 33.66$ 34.00 $ 36.00$ 36.72$ 37.00Field PreparationGeneral Per preparation $32.50$ 33.15$33.00 $ 53.50$ 54.57$54.00Affiliated LeaguePer preparation[June 26, 2013; R: 63-2013]$28.50$ 29.07$29.00 $ 50.00$ 51.00$51.00Open Gym Basketball & FutsalAdult Per admission [June 26, 2013; R:63-2013]$4.00$ 4.08$4.00 $ 4.00$ 4.08$4.00Junior Per admission[June 26, 2013; R:63-2013]$3.00$ 3.06$3.00 $ 3.00$ 3.06$3.006 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentOpen Basketball Drop-InAdults Per admission [June 26, 2013; R:63-2013]$4.00$ 4.08SAA $ 4.00$ 4.08SAAJuniors Per admission[June 26, 2013; R:63-2013]$3.00$ 3.06SAA $ 3.00$ 3.06SAATerrabay Fitness RoomPer admission[June 26, 2013; R:63-2013]$2.25$ 2.30$2.50 $ 2.25$ 2.30$2.50Open Gym Script CardAdultsFor 10 Punches [June 26, 2013; R:63-2013]$24.00$ 24.48$35.00 $ 24.00$ 24.48$35.00Juniors For 10 Punches[June 26, 2013; R:63-2013]$12.00$ 12.24$20.00 $ 12.00$ 12.24$20.00PARKS AND RECREATION DEPARTMENTGymnasium Rental(School District gymnasium –additional fee is payable to SSFUSD)Per hour[July 22, 2009; R:73-2009]$31.50$ 32.13$32.00Drop-in BadmintonResidentNEW ResidentNon-ResidentNEW Non-ResidentAdult Per admission [June 26, 2013; R:63-2013]$6.00$6.12$6.00 $ 6.00$ 6.12$6.00Junior Per admission[June 26, 2013; R:63-2013]$4.00$4.08$4.00 $ 4.00$ 4.08$4.00Field Reservations Per 1-Hour Rental [June 24, 2015; R:69-2015]$27.50$28.05$28.00 $ 36.00$ 36.72$36.00Field Permit Fee Per Permit [June 24, 2015; R:69-2015]$27.00 $26.00Bocce Ball Permit Fee Assessed to private events not co-sponsored by the cityPer Permit [June 22, 2016; R-77-2016]$80.00 $83.00Children -- Co-Sponsored League. There is no charge to co-sponsored groups for field reservations or preparation[June 28, 2000; R:77-2000]After-School Sports ProgramPlayground Sports ClinicPer 6-Hour Session [June 26, 2002, R: 63-02]$57.00$58.14$58.00 $ 62.00$ 63.24$63.00Playground Sports Program Per League [July 22, 2009; R:73-2009]$62.00$63.24$63.00 $ 67.00$ 68.34$68.007 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentMiddle School SportsResidentNEW ResidentNon-ResidentNEW Non-ResidentCheerleading Per session $78.00$79.56$79.00Football, Volleyball, Basketball, BadmintonPer Session for each sport or activity[June 24, 2015; R:69-2015]$78.00$79.56$79.00Track & Field/Lacrosse [June 24, 2015; R:69-2015] $78.00$79.56$79.00Facility FeesResidentNEW ResidentNon-ResidentNEW Non-ResidentFees for the use of the Community Room, Betty Weber Room, and the Multi-Use and Activity Rooms in the Westborough Park Building apply to business meetings and seminars only.Non-resident rates are an additional $15 per hourAdd $15.00 per hourMagnolia CenterPer hour[July 22, 2009; R:73-2009] $185.00188.70$188.00 $ 200.00$ 204.00$203.00Rent Out Commercial Kitchen Space for Caterers and Small ProducersPer Hour Monday-Friday during the day[July 22, 2009; R:73-2009]$83.00 $83.00Meeting Room Rental Per hour $83.00 $83.00Municipal Services BuildingResidentNEW ResidentNon-ResidentNEW Non-ResidentSocial Hall w/Kitchen and One-hour Use of AtriumPer Hour; 6-Hour Minimum [June 24, 2015; R:69-2015]$201.00$205.02$205.00 $ 216.00$ 220.32$220.00Non-Profit GroupsPer hour [June 24, 2015; R:69-2015] $186.00$189.72$190.00Atrium Kitchen (As add-on to Social Hall only) Per Hour; 2-Hour Minimum [June 13, 2007; R:57-2007]$83.00$84.66$84.00 $ 98.00$ 99.96$98.00Non-Profit GroupsPer Hour; 5-Hour Minimum [July 22, 2009; R:73-2009]$68.00$69.36$69.00Social HallPer Hour; 5-Hour Minimum[June 24, 2015; R:69-2015]$201.00$205.02$205.00 $ 216.00$ 220.32$220.008 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentPARKS AND RECREATION DEPARTMENTNon-Profit Groups Per hour [June 24, 2015; R:69-2015]$186.00$189.72$190.00Atrium/Marie Peterson Room w/Kitchen Per Hour; 5-Hour Minimum [June 24, 2015; R:69-2015]$130.00$132.60$132.00 $ 145.00$ 147.90$147.00Non-Profit GroupsPer hour; 5-Hour Minimum [June 24, 2015; R:69-2015]$115.00$117.30$117.00Atrium w/KitchenPer Hour; 4-Hour Minimum[June 24, 2015; R:69-2015]$119.00$121.38$121.00 $ 134.00$ 136.68$136.00Non-Profit GroupsPer Hour; 4-Hour Minimum [June 24, 2015; R:69-2015]$104.00$106.08$106.00Marie Peterson Room w/Kitchen Per Hour; 4-Hour Minimum $104.00$106.08$106.00 $ 119.00$ 121.38$121.00Non-Profit Groups Per Hour; 4-Hour Minimum $89.00$90.78$91.00Marie Peterson Room w/o Kitchen Per Hour; 4-Hour Minimum $93.00$94.86$95.00 $ 108.00$ 110.16$110.00Non-Profit Groups Per Hour; 4-Hour Minimum $78.00$79.56$80.00Betty Weber Room & Butterfly Room Per Hour; 1-Hour Minimum $83.00$84.66$84.00 $ 98.00$ 99.96$99.00Non-Profit Groups Per Hour; 1-Hour Minimum $68.00$69.36$69.00Community Room w/o Kitchen, No Food Per Hour; 2-Hour Minimum $114.00$116.28$116.00 $ 129.00$ 131.58$131.00Non-Profit Groups Per Hour; 2-Hour Minimum $99.00$100.98$101.00William M. Belloni Family Room Per Hour; 2-Hour Minimum$83.00$84.66$85.00 $ 98.00$ 99.96$100.00Non-Profit Groups Per Hour; 2-Hour Minimum $68.00$69.36$70.00Co-Sponsored Groups Per Hour; 2-Hour Minimum $52.00$53.04$53.00n/a - cosponsored groups Special Use Rentals [June 24, 2015; R:69-2015] $83.00$84.66$85.009 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentExtra Rental FeesPortable Bar Per Use, added to facility rental fee[June 28, 2000; R:77-2000]$60.00$61.20$61.00Coffee PotPer Use, added to facility rental fee[June 28, 2000; R:77-2000]$5.00$5.10$5.00Sound SystemPer Use, added to facility rental fee[June 24, 2015; R:69-2015]$75.00$76.50$77.00Flip Chart with Paper/MarkersPer Use [June 24, 2015; R:69-2015] $12.00$12.24$12.00LCD Projector Per Use [June 26, 2013; R:63-2013] $50.00$51.00$51.00Event Day Room Setup Adjustment One Time [June 24, 2015; R:69-2015] $75.00$76.50$77.00LCD DisplaysPer Use [June 26, 2013; R:63-2013] $20.00$20.40$20.50Portable Stage One Time [June 24, 2015; R:69-2015] $100.00$102.00$102.00Projection ScreensPer Day/No Charge with Use of Projector[June 26, 2013; R:63-2013]$5.00$5.10$5.00Duplicate Permit Fee Retrieval Cost Per Copy [June 24, 2015; R:69-2015] $25.00$25.50$25.50City Holiday Rental Surcharge Per Hour (Added to hourly rental rate on City holidays) [June 24, 2015; R:69-2015]$31.00$31.62$31.50Westborough Park BuildingResidentNEW ResidentNon-ResidentNEW Non-ResidentMulti-Use/Activity Rooms w/Kitchen Per Hour; 5-Hour Minimum[June 24, 2015; R:69-2015]$152.00$155.04$155.00 $ 167$ 170$170.00Non-Profit GroupsPer Hour; 5-Hour Minimum[June 24, 2015; R:69-2015]$137.00$139.74$140.00PARKS AND RECREATION DEPARTMENTMulti-Use Room w/Kitchen Per Hour; 5-Hour Minimum[June 24, 2015; R:69-2015]$142.00$144.84$144.00 $ 157$ 160$159.00Non-Profit GroupsPer Hour; 5-Hour Minimum[June 24, 2015; R:69-2015]$127.00$129.54$129.00Activity Room w/KitchenPer Hour; 4-Hour Minimum.[June 24, 2015; R:69-2015]$120.00$122.40$122.00 $ 135$ 138$137.00Non-Profit GroupsPer Hour; 4-Hour Minimum[June 24, 2015; R:69-2015]$105.00$107.10$107.00Joseph A. Fernekes BuildingResidentNEW ResidentNon-ResidentNEW Non-ResidentMulti Use Activity Room w/Kitchen Per Hour; 5-hour Minimum[June 24, 2015; R:69-2015]$191.00$194.82$195.00 $ 206.00$ 210.12$210.00Non-Profit Groups [June 24, 2015; R:69-2015] $176.00$179.52$180.0010 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentExtra FeesOutside Gas Grill Per day $100.00$102.00$102.00 $ 100.00$ 102.00$102.00Terrabay Recreation Center*Rates are for business meetings/seminars onlyResidentNEW ResidentNon-ResidentNEW Non-ResidentIris Room 1 and 2 w/Kitchen, Gym and Poppy RoomPer Hour; 3-Hour Minimum $174.00$177.48$177.00 $ 189.00$ 192.78$192.00Non-Profit Groups$159.00$162.18$162.00Iris Room 1 and 2 w/Kitchen and Poppy RoomPer Hour; 3-Hour Minimum $120.00$122.40$122.00 $ 135.00$ 137.70$137.00Non-Profit Groups$105.00$107.10$107.00Iris Room 1 and 2 w/Kitchen and Gym Per Hour; 3-Hour Minimum. $130.00$132.60$132.00 $ 145.00$ 147.90$147.00Non-Profit Groups$115.00$117.30$117.00Iris Room 1 & 2 w/Kitchen Per Hour; 3-Hour Minimum $93.00$94.86$95.00 $ 108.00$ 110.16$110.00Non-Profit Groups$78.00$79.56$80.00Gymnasium$104.00$106.08$106.00 $ 119.00$ 121.38$121.00Non-Profit Groups Per Hour, 3-Hour Minimum $89.00$90.78$91.00Iris Room 1 and 2 w/o Kitchen* Per Hour, 2-Hour Minimum $83.00$84.66$85.00 $ 98.00$ 99.96$100.00Non-Profit Groups$68.00$69.36$70.00Poppy Room w/o Kitchen* Per Hour, 2-Hour Minimum $83.00$84.66$85.00 $ 98.00$ 99.96$100.00Non-Profit Groups$68.00$69.36$70.00Iris Room 1 with Kitchen Per Hour, 2- Hour Minimum $78.00$79.56$80.00 $ 93.00$ 94.86$95.00Non-Profit Groups$63.00$64.26$65.00Iris Room 1 w/o Kitchen* Per Hour, 2-Hour Minimum $72.50$73.95$74.00 $ 87.50$ 89.25$89.00Non-Profit Groups$57.50$58.65$59.00Iris Room 2 with Kitchen Per Hour, 2-Hour Minimum $78.00$79.56$80.00 $ 93.00$ 94.86$95.00Non-Profit Groups$63.00$64.26$65.00Iris Room 2 w/o Kitchen* Per Hour, 2-Hour Minimum $73.00$74.46$74.00 $ 88.00$ 89.76$89.00Non-Profit Groups$58.00$59.16$59.00Reservation Deposit (deducted from total rental fe[June 26, 2002; R:63-2002]Resident NEW Resident Non-Resident NEW Non-ResidentMSB Atrium and A/B Per Rental $300.00$306.00$300.00MSB Social HallPer Rental [June 26, 2013; R:63-2013] $300.00$306.00$300.00Westborough Building Per Rental [June 26, 2013; R:63-2013] $300.00$306.00$300.00Terrabay Recreation Center Per Rental $300.00$306.00$300.0011 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentPARKS AND RECREATION DEPARTMENTJoseph Fernekes Building Per Rental $300.00$306.00$300.00Damage/Overtime/Clean-up Deposit (refundable if no violation)ResidentNEW ResidentNon-ResidentNEW Non-ResidentMSB Atrium & A/B Per Rental $350.00$357.00$350.00MSB Social Hall Per Rental $500.00$510.00$500.00Westborough Building Per Rental $350.00$357.00$350.00Terrabay Recreation CenterPer Rental [June 26, 2013; R:63-2013] $350.00$357.00$350.00Joseph Fernekes Building Per Rental $350.00$357.00$350.00High Risk EventPer Rental [June 26, 2013; R:63-2013] $500.00$510.00$500.00Insurance (Subject to change from insurance company year to year) Per Event, depending on the facility and size of group.*$150.00 to $300.00 *Group Set-up Charges Per HourPer Hour[July22,2009;R:73-2009]$78.00$79.56$80.00 $ 78.00$ 79.56$80.00Application Processing Fee Non-refundable[July22,2009;R:73-2009]$83.00$84.66$85.00Alcohol Surcharge:$0.00Champagne [July22,2009;R:73-2009] $26.00$26.52$31.00Champagne & Wine [July22,2009;R:73-2009] $52.00$53.04$56.00Champagne/Wine/Beer [July22,2009;R:73-2009] $79.00$80.58$81.00Champagne/Wine/Beer/Mixed Drinks [July22,2009;R:73-2009] $104.00$106.08$106.00RefundsWith 60 days advance notice of cancellation, 50% 12 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentPre-School ClassesResidentNEW ResidentNon-ResidentNEW Non-ResidentAll fees are on an hourly basis, unless noted otherwise.Non-Resident Class Fees Per SessionAdd $15.00Add $15.30$15.00Class Supplies Fee Sliding scale based on direct cost of class supplies.$0-$83.00$0-$84.66Animal Adventures [June 24, 2015; R:69-2015] $4.47$4.56Art Adventures with Parent & Me [June 22, 2016; R-77-2016] $5.11$5.21Claymagic [June 24, 2015; R:69-2015] $5.11$5.21Cooking [June 24, 2015; R:69-2015] $5.71$5.82Creative Dance [June 24, 2015; R:69-2015] $5.40$5.51Fantastic Family Fun [June 24, 2015; R:69-2015] $4.36$4.45Foreign Language [June 24, 2015; R:69-2015] $6.24$6.36Kinder Tot [June 22, 2016; R-77-2016] $5.23$5.33Kindergarten Readiness [June 24, 2015; R:69-2015] $5.88$6.00Mom’s Gym [June 24, 2015; R:69-2015] $7.81$7.97Move with Music [June 24, 2015; R:69-2015] $5.40$5.51Pre-Ballet [June 24, 2015; R:69-2015] $7.58$7.73Pre-Gymnastic [June 24, 2015; R:69-2015] $5.99$6.11Pre-Karate [June 24, 2015; R:69-2015] $6.11$6.23Pre-Karate (2x/week [June 24, 2015; R:69-2015] $4.31$4.40PARKS AND RECREATION DEPARTMENTPre-School Fun [June 22, 2016; R-77-2016] $5.76$5.88Science Exploration [June 24, 2015; R:69-2015] $5.82$5.94Soccer Tots [June 22, 2016; R-77-2016] $6.17$6.29Storytime Adventures [June 24, 2015; R:69-2015] $4.54$4.63Terrific 3’s [June 24, 2015; R:69-2015] $4.54$4.63Toddlergarten [June 24, 2015; R:69-2015] $3.30$3.37Tot Tapper [June 24, 2015; R:69-2015] $5.98$ 6.10Tumbling [June 24, 2015; R:69-2015] $5.98$6.1013 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentChildren's ClassesResidentNEW ResidentNon-ResidentNEW Non-ResidentAll fees are on an hourly basis, unless noted otherwise.Non-Resident Class Fees Per Session$15.00Add $15.00Add $15.30Art Adventures [June 24, 2015; R:69-2015] $8.63$8.80Ballet [June 24, 2015; R:69-2015] $7.58$7.73Ballet Combo Class (3 days per week) [June 22, 2016; R-77-2016] $6.07$6.19Cheerleading [June 24, 2015; R:69-2015] $4.65$4.74Computers [June 24, 2015; R:69-2015] $12.00$12.24Cooking [June 24, 2015; R:69-2015] $6.00$6.12Creative Movement & Dance [June 22, 2016; R-77-2016] $5.11$5.21Drama [June 22, 2016; R-77-2016] $5.11$5.21Eskrima [June 24, 2015; R:69-2015] $5.76$5.88Exercise for Kidsnew fee $5.44Fencing [June 24, 2015; R:69-2015] $9.58$9.77Gymnastics [June 24, 2015; R:69-2015] $6.34$6.47Irish Step Dancing$6.05$6.17Karate (2x/week) [June 24, 2015; R:69-2015] $3.58$3.65Keiki Hawaiian Dance [June 24, 2015; R:69-2015] $6.00$6.12Kenpo Eskrima [June 24, 2015; R:69-2015] $4.65$4.74Knitting for Kids [June 24, 2015; R:69-2015] $6.00$6.12Math Fun$6.24$6.36Mexican Folk DancePer session[June 24, 2015; R:69-2015] $23.97$24.45Painting & Drawing [June 24, 2015; R:69-2015] $8.41$8.58Rhythmic Gymnastics [June 24, 2015; R:69-2015] $5.64$5.75Summer Mini Camps (1/2 Day) [June 24, 2015; R:69-2015] $10.34$10.55Tap Dance [June 24, 2015; R:69-2015] $6.00$6.12Tap Dance, Semi-Privatenew fee $9.41Watercolor [June 24, 2015; R:69-2015] 8.41$8.58Writing Workshop [June 24, 2015; R:69-2015] $4.83$4.93Adult ClassesResidentNEW ResidentNon-ResidentNEW Non-ResidentAll fees are on an hourly basis, unless noted otherwise.Non-Resident Class Fees, Add Per Session$15.00Add $15.00Add $15.30Ballet [June 24, 2015; R:69-2015] $7.58$7.73Ballet Combo Class (3 days per week) [June 22, 2016; R-77-2016] $6.07$6.19Ballroom Dance (Tango, Salsa & Swing) [June 22, 2016; R-77-2016] $7.52$7.67Belly Dancing [June 24, 2015; R:69-2015] $6.58$6.71Cake Decorating [June 24, 2015; R:69-2015] $3.77$3.85Ceramics [June 24, 2015; R:69-2015] $7.58$7.73Color Analysis [June 24, 2015; R:69-2015] $5.40$5.5114 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentPARKS AND RECREATION DEPARTMENTComputers [June 24, 2015; R:69-2015] $7.22$7.36Cooking [June 24, 2015; R:69-2015] $12.15$12.39Country Dance [June 24, 2015; R:69-2015] $7.58$7.73Dog Training$15.53$15.84Drawing for Teens [June 24, 2015; R:69-2015] $8.41$8.58Dying for Crafters [June 22, 2016; R-77-2016] $3.71$3.78Eskrima [June 24, 2015; R:69-2015] $4.65$4.74Exercise [June 26, 2013; R:63-2013] $5.33$5.44Exercise Drop-In [June 26, 2013; R:63-2013] $3.00-15.00$3.06-15.30Fencing [June 24, 2015; R:69-2015] $9.58$9.77Flower Design [June 24, 2015; R:69-2015] $4.47$4.56Foreign Language [June 22, 2016; R-77-2016] $7.22$7.36Garden Workshop$4.47$4.56Ikebana [June 24, 2015; R:69-2015] $4.19$4.27Jewelry [June 24, 2015; R:69-2015] $4.77$4.87Karate (1x week) [June 22, 2016; R-77-2016] $5.60$5.71Karate (2x week) [June 24, 2015; R:69-2015] $4.61$4.70Kickboxing [June 24, 2015; R:69-2015] $4.99$5.09Knitting [June 24, 2015; R:69-2015] $4.47$4.56Line Dancing [June 24, 2015; R:69-2015] $4.23$4.31Mexican Folk Dance/Advanced [June 24, 2015; R:69-2015] $5.11$5.21Painting [June 24, 2015; R:69-2015] $8.41$8.58Polynesian Dance [June 24, 2015; R:69-2015] $6.24$6.36Quilting [June 24, 2015; R:69-2015] $4.23$4.31Sewing [June 24, 2015; R:69-2015] $6.24$6.36Step Aerobics [June 24, 2015; R:69-2015] $5.59$5.70Stretch & Tone [June 24, 2015; R:69-2015] $5.59$5.70Tai Chi Chuan [June 24, 2015; R:69-2015] $5.64$5.75Tap Dance [June 24, 2015; R:69-2015] $6.29$6.42Water Colors [June 24, 2015; R:69-2015] $8.41$8.58Yoga [June 24, 2015; R:69-2015] $6.29$6.4215 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentMusic ClassesResidentNEW ResidentNon-ResidentNEW Non-ResidentGuitar, Private$16.81$17.15Guitar, Group$7.81$7.97Mariachi Music$5.45$5.56Piano, Private$38.37$39.14Clarinet/Saxophone, Private$38.37$39.14Ukulele, Group$7.81$7.97Voice, Group$5.82$5.94Voice, Private$9.58$9.77Tennis ClassesResidentNEW ResidentNon-ResidentNEW Non-ResidentNon-Resident Class Fees, Per Session$15.00Add $15.00Add $15.30Private Lesson Per person, per hour [June 24, 2015; R:69-2015] $39.63$40.42 Semi-Private Lessons Per person, per hor [June 24, 2015; R:69-2015] $28.88$29.46 Pee Wee Tennis Per Hour [June 24, 2015; R:69-2015] $7.21$7.35 PARKS AND RECREATION DEPARTMENTJuniors Team Tennis [June 24, 2015; R:69-2015] $10.07$10.27Other ServicesResidentNEW ResidentNon-ResidentNEW Non-ResidentContractual Classes Service FeeSliding Scale based on program cost[June 22, 2016; R-77-2016]$5 - $26Registration Processing Fee[July 22, 2009; R:73-2009] $ 2.25$ 2.30$ 2.25Community Garden PlotAnnually[June 26, 2013; R:63-2013] $ 104$ 106.08$ 106Artist Studio FeePer Sq. Ft.[June 24, 2015; R:69-2015]$ 0.52$ 0.53$ 0.53Adult Day Care Sliding Fee based on ability to pay*$ 45.00 - $60.00 [June 24, 2015; R:69-2015] $ 46.00 - $61.00$46.92-$62.22$46.00-$61.00Special Event & Recital Tickets[June 26, 2013; R:63-2013] $ 5.00-12.50no changeno changeSenior Meal - Senior Center[June 26, 2013; R:63-2013]Senior Meal - Senior CenterPer Meal [June 24, 2015; R:69-2015]$ 6.00$ 6.12$ 6.00Senior Transportation Donation (Suggested)Per Ride (each way)[June 24, 2015; R:69-2015]$ 3.50$ 3.57$ 3.50Seniors Program Field Trip Fee (Out of Town)Per Ride (each way), in addition to cost of fare [June 22, 2016; R-77-2016]$6.00$ 6.12$6.5016 of 17
Current Fee +2% increaseP&R Proposed Adjustment*Current Fee +2% increaseP&R Proposed Adjustment*ResidentNEW ResidentNEW ResidentNon-ResidentNEW Non-ResidentNEW Non-ResidentDrop-in Senior Class Fee[June 22, 2016; R-77-2016] $5.00-10.00$5.10-10.20$5.00-10.00Donate - A - TreePer Tree[July 22, 2009; R:73-2009]$ 207.00$ 211.14$ 211.00Residential Street Tree MaintenancePer Tree[July 22, 2009; R: 73-2009]$ 103.50$ 105.57$ 105.00Thanksgiving Fun Run:Under 12 years old Registration FreeFreeFreeChildren 13-17 years old Registration $6.00$ 6.12$6.0018 and olderPre-Registration [June 26, 2013; R:63-2013]$21.00$ 21.42$21.0018 and older Day of Event Registration [June 11, 2014; R:67-2014]$31.00$ 31.62$31.00Halloween Haunted HousePer Admission $ 6.00$ 6.12$ 6.00Refundable Tree Planting DepositPer Tree [June 22, 2016; R-77-2016] $ 350.00$ 357.00Protected Tree PermitPer Tree [June 22, 2016; R-77-2016] $ 105.00$ 107.10$ 107.00Wholesale Tree Purchase Pass-Through CostPer Tree $0 - $500$0-510.00Children’s Classes Late Pick-up FeePer Minute [June 22, 2016; R-77-2016]$6.00$6.12$6.00Special Event Support StaffPer hour/per staff person [June 24, 2015; R:69-2015]$30.00$30.60$31.00Mail NoticesPer Parcel [June 24, 2015; R:69-2015] $0.80$0.82$0.82Credit Card Transaction fees Per Transaction 2.2% of the amount 2.2% of the fee amount17 of 17
APPENDIX 1: CIP SUMMARY BY PROJECT TYPEProject NumberExisting ProjectTitle ITD Budget Need to CompleteRemainingAppropriationFY21-22 FY22-23 FY23-24 FY24-25 FY25-26 TotalPublic Facilities Projectspf1602 xHVAC Replacements Citywide463,852 (16,931) - - - - - (16,931) pf1704 xTraining Tower Maintenance 74,032 44,630 - 242,968 - - - 287,598 pf1705 xCity Hall Security Upgrades 165,704 85,090 - 140,388 - - - 225,478 pf1707 xCommunity Civic Campus 33,583,435 10,158,013 358,950 - - - - 10,516,963 pf1801 xParking Garage Number 2 1,090,000 704,663 - - - - - 704,663 pf1802 xBrentwood Parking Lot Improvements 104,183 0 - - - - - 0 pf1805 xFire Station 64 Dormitory and Bathroom Remodel 1,556,505 21,284 - - - - - 21,284 pf1806 xOrange Memorial Park Aquatic Center 582 - - - - - - - pf1807 x Orange Library Conversion Feasability Study75,012 - - - - - - - pf1903 xElectric Vehicle Charging Stations60,000 845 - - - - - 845 pf2002 xThe Spit/Oyster Point Sea Level Rise Protection700,000 692,237 1,000,000 - 6,000,000 10,000,000 13,000,000 30,692,237 pf2003 xPolice Operations & 911 Dispatch Center- 13,093,213 1,000,000 - - - - 14,093,213 pf2101 xWestborough Pre-K Design and Construction5,500,000 5,486,600 250,000 250,000 3,000,000 - - 8,986,600 pf2102 xCaltrain Plaza Public Art500,000 500,000 - - - - - 500,000 pf2103 xLibrary, Parks & Recreation - Phase II15,000,000 7,493,993 76,000,000 12,000,000 - - - 95,493,993 pf2104 xPolice Operations & 911 Dispatch Center FF&E Purchases2,000,000 1,194,561 - - - - - 1,194,561 pf2201City Hall Fire Alarm / Electrical Modernization- - 100,000 - - 150,000 - 250,000 pf2202Grand Library History Room Renovation- - 50,000 - - - - 50,000 pf2203 Terrabay Gymnasium HVAC Replacement- - 530,000 - - - - 530,000 pf2204 Oyster Point Phase 2C Bay Trail Improvements- - 150,000 - - 6,000,000 - 6,150,000 pf2205 Oyster Point Phase 2C Parking Lot Improvements- - 150,000 - - - - 150,000 pf2206 Oyster Point Phase 2C Landscape Improvements- - 150,000 - - - - 150,000 pfpp01Storage Room- - - 100,200 - - - 100,200 pfpp02 Emergency Operations Center Second Story Addition- - - 1,000,000 2,000,000 - - 3,000,000 pfpp03 Pool Locker Rooms- - - 500,000 - - - 500,000 pfpp04 Station 62 Replacement- - - - 1,000,000 19,000,000 - 20,000,000 pfpp05 Elevator Update- - - - - 150,000 - 150,000 pfpp08Orange Ave Library / Pre-K- - - 500,000 2,500,000 9,000,000 - 12,000,000 pfpp09Citywide HVAC Updates- - - - - 2,000,000 2,000,000 4,000,000 pfpp10Replace Fire Station 63- - - - - 2,000,000 18,000,000 20,000,000 pfpp11Oyster Point Spit Phase 2- - - - - - - - Total Public Facilities60,873,305 39,458,198 79,738,950 14,733,556 14,500,000 48,300,000 33,000,000 229,730,704 Proposed CIP FY 2021-22- Page 1 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPEProject NumberExisting ProjectTitle ITD Budget Need to CompleteRemainingAppropriationFY21-22 FY22-23 FY23-24 FY24-25 FY25-26 TotalParks Projectspk1402 xOrange Memorial Park Sports Field Renovation 1,150,000 867,250 1,000,000 13,000,000 - - - 14,867,250 pk1601 xAdult Fitness Equipment Installation- - - - - - - - pk1701 xGateway Monument Signs 501,423 64,494 - 500,000 425,000 - - 989,494 pk1702 xSign Hill Improvements 1,800,000 1,707,446 - - - - - 1,707,446 pk1801 xCity Hall Landscape Area Master Plan - - - - - - - - pk1802 xUrban Forest Master Plan 78,710 9,185 - - - - - 9,185 pk1803 xSellick Park Renovation Project 165,358 155,575 - - - - 1,000,000 1,155,575 pk1804 xBuri Buri Park Baseball and Basketball Court Improvements29,420 24,079 - - 500,000 2,500,000 - 3,024,079 pk1805 xAvalon Park Improvements 24,867 18,524 - - - - 1,000,000 1,018,524 pk1806 xGardiner Park Playground Replacement 1,109,217 94,478 - - - - - 94,478 pk1807 xHillside School Soccer Field Renovations 27,412 20,099 - - - - 1,000,000 1,020,099 pk1902 xOyster Point Development Conduits 85,000 85,000 - - - - - 85,000 pk2001 xAlta Loma Baseball Field Renovation - - - - 97,500 312,500 - 410,000 pk2002 xAlta Loma Park Tennis Court and Landscaping - - - - 500,000 4,500,000 - 5,000,000 pk2003 xSouthwood Field Renovation - - - - - - 1,000,000 1,000,000 pk2004 xNewmann & Gibbs Playground Replacement - - - - - - 1,000,000 1,000,000 pk2006 xDundee Park Improvements - - - - - 1,000,000 - 1,000,000 pk2101 xTransit Village Park Project 60,000 36,006 - 1,500,000 500,000 1,500,000 - 3,536,006 pk2102 xSign Hill Fire Mitigation & Park Restoration 2,500,000 2,023,022 - - - - - 2,023,022 pk2103 xCentennial Trail Master Plan 150,000 150,000 - - - - - 150,000 pk2201Replace City Pool Complex - - 1,200,000 1,000,000 11,700,000 12,300,000 - 26,200,000 pk2202 xWestborough Park Pathways - - 400,000 - - - - 400,000 pkpp01 Sign Hill Fire Detection Equipment- - - - 134,400 - - 134,400 pkpp02 Orange Memorial Park Master Plan Update- - - 100,000 - - - 100,000 pkpp03 Terrabay Tennis Court Light Replacement- - - - - - - - pkpp04 NB 101 On Ramp Design- - - 50,000 - - - 50,000 pkpp05Downtown Parks - - - 2,000,000 3,000,000 - - 5,000,000 pkpp07Oyster Point Marina Park - - - 1,000,000 4,000,000 - - 5,000,000 pkpp08Common Greens Pathway and Landscape Improvements - - - - 500,000 2,000,000 - 2,500,000 pkpp09Skate Park - - - - - 500,000 - 500,000 pkpp10Sign Hill / Liberty Parcel Trails - - - - - 500,000 1,500,000 2,000,000 pkpp11Orange Memorial Park Bridges - - - - - 400,000 2,000,000 2,400,000 pkpp12Art Studio Renovation / Demo - - - - - - 500,000 500,000 Total Parks7,681,407 5,255,158 2,600,000 19,150,000 21,356,900 25,512,500 9,000,000 82,874,558 Proposed CIP FY 2021-22- Page 2 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPEProject NumberExisting ProjectTitle ITD Budget Need to CompleteRemainingAppropriationFY21-22 FY22-23 FY23-24 FY24-25 FY25-26 TotalStorm Drain Projectssd1401 xStorm Water Trash Capture Device 482,818 118,572 - - - - - 118,572 sd1602 xShaw Road Storm line By-Pass 18,817 - - - - - - - sd1603 xGreen Infrastructure Planning Study 133,815 53,825 - - - - - 53,825 sd1801 xOrange Memorial Park Stormwater Capture Project 15,500,000 13,525,410 - - - - - 13,525,410 sd2001 xHickey/Camaritas Slide Repairs 75,000 75,000 - - - - - 75,000 sd2002 xSouth Linden Storm Drain Repairs 140,156 140,156 100,000 - - - - 240,156 sd2101 xStorm Drain Master Plan - - - 600,000 - - - 600,000 sdpp01Lower Colma Creek with USACE (Haskins Bridge/Levy)- - - - - - - - sd2201Francisco Terrace Flood Protection Levy- - 120,000 380,000 - - - 500,000 sd2202Colma Creek Oak Avenue Ped Bridge- - 250,000 - 7,000,000 - - 7,250,000 sdpp02Colma Creek Flood / FEMA FIRM study- - - - 470,000 - - 470,000 sdpp03Miscellaneous Storm Water Repairs - - - 400,000 - - - 400,000 sdpp04Regional Sea Level Rise USACE Study - - - 500,000 - - - 500,000 Total Storm Drain Projects 16,350,606 13,912,963 470,000 1,880,000 7,470,000 - - 23,732,963 Sanitary Sewer Projectsss1205 x WQCP Solar Photovoltaic System 875,800 690,965 - - - - - 690,965 ss1301 x WQCP Wet Weather and Digester Improvements Project 67,330,004 11,315,458 - - - - - 11,315,458 ss1307 x Plant-Wide Industrial Re-Coating Program 6,712,851 5,562,145 2,000,000 2,000,000 2,000,000 2,000,000 - 13,562,145 ss1502 xPump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue8,800,000 8,046,973 - - - - - 8,046,973 ss1503 Vactor-Sweeper Waste Receiving Station Improvements 31,260 - - - - - - - ss1601 x Sodium Hypochlorite Storage Tank Replacement Project 2,385,000 115,246 - - - - - 115,246 ss1702 x Pump Station #2 Upgrade 7,800,000 2,873,080 - - - - - 2,873,080 ss1703 xWater Quality Control Plant Secondary Clarifiers No. 1 and 2 Reconstruction6,600,000 6,033,772 - - - - - 6,033,772 ss1704Water Quality Control Plant Effluent Storage Basin Liner Replacement1,010,000 163,950 - - - - - 163,950 ss1705 xWater Quality Control Plant Switchgear and Cogeneration Controls Upgrade5,380,000 1,237,251 - - - - - 1,237,251 ss1801 x Sewer Master Plan 725,000 272,632 - - - - - 272,632 ss1802 x Sea Level Rise Study and Planning at WQCP 1,003,572 627,094 3,850,000 1,927,953 1,927,953 - - 8,333,000 ss1901 x Pump Station Industrial Re-Coating Program 2,250,000 2,250,000 - - - - - 2,250,000 ss1902 x Pump Station #14 Upgrade 4,300,000 4,300,000 - - - - - 4,300,000 ss2001 x Sanitary Sewer Rehabilitation 2,075,000 2,074,973 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 19,574,973 ss2201 Country Club Park Sewer Master Plan - - 210,000 - - - - 210,000 ss2202 Oyster Point Pump Station - - 300,000 - - 3,500,000 - 3,800,000 Total Sewer Projects 117,278,487 45,563,538 9,860,000 7,427,953 7,427,953 9,000,000 3,500,000 82,779,444 Proposed CIP FY 2021-22- Page 3 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPEProject NumberExisting ProjectTitle ITD Budget Need to CompleteRemainingAppropriationFY21-22 FY22-23 FY23-24 FY24-25 FY25-26 TotalStreets Projectsst1004 x South Linden Avenue Grade Separation 242,773 92,565 400,000 - - - - 492,565 st1204 x Underground Utility District - Rule 20A Spruce Avenue 132,726 - - - - 190,835 - 190,835 st1301 x South Airport Boulevard Bridge Replacement 10,832,390 142,122 - - - - - 142,122 st1402 Sidewalk Gap Closure 532,000 96,470 - - - - - 96,470 st1403 xGrand Boulevard Project Phase 1 (Chestnut to Arroyo Way)2,911,083 546,551 - - - - - 546,551 st1502 xGrand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)7,168,780 804,608 - - - - - 804,608 st1601 x Linden Avenue Phase 1 Traffic Calming Improvements 1,378,000 425,011 - - - - - 425,011 st1602 xLinden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements2,151,000 1,570,140 - - - - - 1,570,140 st1603 x Caltrain Station Enhancements 11,036,000 5,808,014 - - - - - 5,808,014 st1605 x Spruce Avenue Pedestrian Safety Improvements Project 179,600 53,879 - - - - - 53,879 st1702 xUnderground Utilities District (UUD) Rule 20A for Antoinette Lane3,359,704 472,643 - - - - - 472,643 st1703 x Bridge Preventative Maintenance Program 1,999,000 1,923,724 - 500,000 - - - 2,423,724 st1801 xGrand Ave Streetscape / Grand Ave & Airport Blvd Intersect4,492,500 4,135,779 - 6,650,000 6,915,000 7,180,000 - 24,880,779 st1803 x Street Lighting Enhancement Program 100,000 76,157 - - - - - 76,157 st1804 xBridge Preventative Maintenance Program - Grand Avenue Overpasses700,000 697,038 - - - - - 697,038 st1805 xEl Camino Real Gateway Sign and Median Improvement (Noor to Spruce)575,000 55,439 - - - - - 55,439 st1806 xNorth Access Road Bike and Pedestrian Improvements 812,333 85,999 (78,505) - - - - 7,494 st1807 xGrand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way)1,495,106 1,332,477 2,900,000 - - - - 4,232,477 st1903 x Street Rehabilitation Program 4,344,357 982,878 - - - - - 982,878 st1904 xUnderground Utilities District (UUD) Rule 20A for Mission Road427,845 358,673 4,000,000 - - - - 4,358,673 Proposed CIP FY 2021-22- Page 4 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPEProject NumberExisting ProjectTitle ITD Budget Need to CompleteRemainingAppropriationFY21-22 FY22-23 FY23-24 FY24-25 FY25-26 Totalst2002 x Survey Monument (On Going) 150,000 133,671 100,000 100,000 100,000 100,000 100,000 633,671 st2003 x Caltrain to East Grand Bike Gap Closure 1,685,000 1,509,810 300,000 - - - - 1,809,810 st2004 x South Airport / Belle Aire Improvements 518,000 404,539 538,000 - - - - 942,539 st2101 x El Camino Real Median Improvement (Chestnut to Spruce) 75,000 71,865 - 250,000 1,500,000 1,400,000 - 3,221,865 st2102 x Broadband Expansion Project 750,000 750,000 - - - - - 750,000 st2103 x PMP - 2020 Surface Seal 2,700,000 432,226 - - - - - 432,226 st2104 x PMP - 2020 Pavement Rehabilitation 1,667,000 1,659,658 50,000 - - - - 1,709,658 st2105 x PMP - 2021 Surface Seal 200,000 119,025 - 2,700,000 - - - 2,819,025 st2106 x PMP - 2021 Pavement Rehabilitation 200,000 25,480 400,000 - - - - 425,480 st2107 x PMP - 2022 West of 101 Pavement Rehabilitation 500,000 500,000 1,500,000 - - - - 2,000,000 st2201 JS Soundwall Feasibility Study - - 75,000 - - - - 75,000 st2202 Bond Portion - 2020 Pavement Rehabilitation - - 3,100,000 - - - - 3,100,000 st2203 Bond Portion - 2021 Pavement Rehabilitation - - 2,700,000 - - - - 2,700,000 st2204 Bond Portion - 2022 West of 101 Rehabilitation - - 18,200,000 - - - - 18,200,000 stpp02 Harbor Way Reconstruction FDR - - - - - 2,500,000 - 2,500,000 stpp03 Littlefield Ave Reconstruction FDR - - - - 4,000,000 - - 4,000,000 stpp04 Poletti Way Dedication - - - - 75,000 - - 75,000 stpp05 West Winston Manor Cut Through Evaluation - - - - 150,000 - - 150,000 Total Streets Projects 63,315,197 25,266,440 34,184,495 10,200,000 12,740,000 11,370,835 100,000 93,861,770 Proposed CIP FY 2021-22- Page 5 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPEProject NumberExisting ProjectTitle ITD Budget Need to CompleteRemainingAppropriationFY21-22 FY22-23 FY23-24 FY24-25 FY25-26 TotalTraffic Projectstr1013 x Traffic Impact Fee Study 715,356 245,243 (245,243) - - - - 0 tr1404 xUtah Ave Over Crossing Project (f.k.a: US-101 Produce Aven3,820,660 1,307,440 3,250,000 - - - - 4,557,440 tr1602 x Oyster Point and East Grand Corridor Improvements 5,799,207 5,558,362 (5,100,000) - 4,000,000 - - 4,458,362 tr1701 xSunshine Gardens Safety and Connectivity Improvement Program1,452,000 1,276 - - - - - 1,276 tr1702 x East of 101 Traffic Model Update 450,000 116,888 (116,888) - - - - - tr1705 x Update Pedestrian and Bicycle Master Plan 390,000 152,357 - - - - - 152,357 tr1801 x Commercial and Spruce Signalized Intersection 1,275,500 1,106,182 207,000 - - - - 1,313,182 tr1901 x Adaptive Traffic Control System 3,503,559 2,211,642 - - - - - 2,211,642 tr1902 x East of 101 Traffic Signal Improvements (IDEA GRANT) 825,808 646,474 - - - - - 646,474 tr1903 x North Connectivity Bicycle Lanes 542,265 298,741 - - - - - 298,741 tr1904 x Miscellaneous Traffic Improvements 503,992 235,484 - - - - - 235,484 tr1906 x Hillside and Lincoln Traffic Improvements 1,575,000 1,567,416 - 1,100,000 - - - 2,667,416 tr1907 x South Connectivity Bicycle Lanes 342,000 54,331 - - - - - 54,331 tr2001 xWest Orange and Hillside Pedestrian Crossing Improvemen320,000 261,889 - - - - - 261,889 tr2002 x Smart Corridors SSF Expansion 6,919,000 6,635,026 - - - - - 6,635,026 tr2101 x Utah and Harbor Intersection Improvements 250,000 206,512 - - 2,500,000 - - 2,706,512 tr2102 xDNA Way at E. Grand Ave and Allerton Ave at E. Grand Ave Signalized Intersections3,500,000 3,493,525 350,000 - - - - 3,843,525 tr2103 x Local Road Safety Program (LRSP) 80,000 76,605 - - - - - 76,605 tr2104 x East of 101 Bicycle Safety Improvements 175,000 175,000 - - - - - 175,000 tr2201 Grand Avenue Off-Ramp Realignment- - 750,000 - - - - 750,000 tr2202 HSIP Curb Ramp Improvements- - 324,000 - - - - 324,000 tr2203 E101 Transit Shelter and Bulbout Grant from MTC- - 55,056 - - - - 55,056 trpp01 Chestnut & Commercial New Traffic Signal- - - - - - 1,000,000 1,000,000 trpp02 Westborough and Gellert Improvements- - - 700,000 - - - 700,000 trpp03 Intersection Premption- - - 100,000 100,000 1,000,000 - 1,200,000 trpp04 Miscellaneous Traffic Improvements- - - 200,000 - - - 200,000 Total Traffic Projects 32,439,347 24,350,394 (526,075) 2,100,000 6,600,000 1,000,000 1,000,000 34,524,319 Total 297,938,350 153,806,692 126,327,370 55,491,509 70,094,853 95,183,335 46,600,000 547,503,758 Proposed CIP FY 2021-22- Page 6 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPENumberExisting ProjectTitleRemainingAppropriationFY21-22 ProposedFY22-23 Projected FY23-24 FY24-25 FY25-26General Fundpf1602 x HVAC Replacements Citywide (16,931) - - - - - pf1704 x Training Tower Maintenance 33,205 - 180,768 - - - pf1705 x City Hall Security Upgrades 85,090 - 140,388 - - - pf1707 x Community Civic Campus 64,122 - - - - - pf1802 Brentwood Parking Lot Improvements - - - - - - pf1805 x Fire Station 64 Dormitory and Bathroom Remodel 15,989 - - - - - pf2002 x The Spit/Oyster Point Sea Level Rise Protection 346,118 - - - - - pf2102 Caltrain Plaza Public Art 500,000 - - - - - pf2201 City Hall Fire Alarm / Electrical Modernization - 100,000 - - 150,000 - pf2202 Grand Library History Room Renovation - 50,000 - - - - pfpp01 Fire Station 65 Personnel Protective Equipment (PPE) Storage Room - - 74,600 - - - pfpp11 Oyster Point Spit Phase 2 - - - - - - pk1702 x Sign Hill Improvements 94,858 - - - - - pk1803 x Sellick Park Renovation Project 94,084 - - - - - pk1806 x Gardiner Park Playground Replacement 8,880 - - - - - pk1902 x Oyster Point Development Conduits 85,000 - - - - - pk2202 Westborough Park Pathways - 400,000 - - - - pkpp01 Sign Hill Fire Detection Equipment - - - 99,994 - - pkpp03 Terrabay Tennis Court Light Replacement - - - - - - pkpp04 NB 101 On Ramp Design - - 50,000 - - - sd1603 x Green Infrastructure Planning Study - - - - - - sd2001 x Hickey/Camaritas Slide Repairs 75,000 - - - - - sd2002 x South Linden Storm Drain Repairs 140,156 50,000 - - - - sdpp03 Miscellaneous Storm Water Repairs - - 400,000 - - - Proposed CIP FY 2021-22- Page 7 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPENumberExisting ProjectTitleRemainingAppropriationFY21-22 ProposedFY22-23 Projected FY23-24 FY24-25 FY25-26st1301 xSouth Airport Boulevard Bridge Replacement142,122 - - - - - st1502 xGrand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive)217,660 - - - - - st1601 xLinden Avenue Phase 1 Traffic Calming Improvements277,583 - - - - - st1602 xLinden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements80,295 - - - - - st1603 xCaltrain Station Enhancements72,890 - - - - - st1605 xSpruce Avenue Pedestrian Safety Improvements Project53,879 - - - - - st1703 xBridge Preventative Maintenance Program240,586 - 500,000 - - - st1805 xEl Camino Real Gateway Sign and Median Improvement (Noor to Spruce)7,231 - - - - - st1806 xNorth Access Road Bike and Pedestrian Improvements15,389 - - - - - st1903 xStreet Rehabilitation Program39,305 - - - - - st2101 xEl Camino Real Median Improvement (Chestnut to Spruce)71,865 - - - - - st2102 xBroadband Expansion Project450,000 - - - - - st2103 xPMP - 2020 Surface Seal 208,109 - - - - - st2104 xPMP - 2020 Pavement Rehabilitation199,119 - - - - - st2105 xPMP - 2021 Surface Seal119,025 - - - - - st2106PMP - 2021 Pavement Rehabilitation25,480 - - - - - st2201 JS Soundwall Feasibility Study - 75,000 - - - - stpp05 West Winston Manor Cut Through Evaluation - - - 150,000 - - tr1903 x North Connectivity Bicycle Lanes - - - - - - tr1904 x Miscellaneous Traffic Improvements 165,895 - - - - - tr1906 x Hillside and Lincoln Traffic Improvements 74,639 - 1,100,000 - - - tr2103 x Local Road Safety Program (LRSP) 7,660 - - - - - trpp04 Miscellaneous Traffic Improvements - - 200,000 - - - Total General Fund3,994,304 675,000 2,645,756 249,994 150,000 - American Recovery Planpf2002 x The Spit/Oyster Point Sea Level Rise Protection - 1,000,000 - - - - sd2201 Francisco Terrace Flood Protection Levy - 120,000 380,000 - - - Total American Recovery Plan- 1,120,000 380,000 - - - Proposed CIP FY 2021-22- Page 8 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPENumberExisting ProjectTitleRemainingAppropriationFY21-22 ProposedFY22-23 Projected FY23-24 FY24-25 FY25-26Measure Wpf1707 x Community Civic Campus 10,093,892 358,950 - - - - pf2103 Library, Parks & Recreation - Phase II 7,493,993 - 4,455,000 - - - pk1803 x Sellick Park Renovation Project - - - - - 1,000,000 pk1805 x Avalon Park Improvements - - - - - 1,000,000 pk1807 x Hillside School Soccer Field Renovations - - - - - 1,000,000 pk2003 Southwood Field Renovation - - - - - 1,000,000 pk2004 Newmann & Gibbs Playground Replacement - - - - - 1,000,000 st1702 x Underground Utilities District (UUD) Rule 20A for Antoinette Lane - - - - - - st1903 x Street Rehabilitation Program 595,552 - - - - - st2104 x PMP - 2020 Pavement Rehabilitation 664,062 - - - - - st2105 x PMP - 2021 Surface Seal - - - - - - Total Measure W18,847,499 358,950 4,455,000 - - 5,000,000 Park-in-Lieu Zone 4pf1806 x Orange Memorial Park Aquatic Center - - - - - - pfpp03 Pool Locker Rooms - - 500,000 - - - pk1402 x Orange Memorial Park Sports Field Renovation 867,250 - - - - - pk1601 x Adult Fitness Equipment Installation - - - - - - pk1806 x Gardiner Park Playground Replacement 38,159 - - - - - pk1807 x Hillside School Soccer Field Renovations 20,099 - - - - - pk2103 x Centennial Trail Master Plan 150,000 - - - - - pkpp02 Orange Memorial Park Master Plan Update - - 100,000 - - - Total Park-in-Lieu Zone 41,075,508 - 600,000 - - - Proposed CIP FY 2021-22- Page 9 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPENumberExisting ProjectTitleRemainingAppropriationFY21-22 ProposedFY22-23 Projected FY23-24 FY24-25 FY25-26Park Land Constructionpk1402 x Orange Memorial Park Sports Field Renovation - 1,000,000 - - - - pk1803 x Sellick Park Renovation Project 61,491 - - - - - pk1804 x Buri Buri Park Baseball and Basketball Court Improvements 24,079 - - 500,000 2,500,000 - pk1805 x Avalon Park Improvements 18,524 - - - - - pk2001 Alta Loma Baseball Field Renovation - - - 97,500 312,500 - pk2002 Alta Loma Park Tennis Court and Landscaping - - - 500,000 4,500,000 - pk2006 Dundee Park Improvements - - - - 1,000,000 - pk2101 x Transit Village Park Project 36,006 - - 500,000 1,500,000 - pk2102 x Sign Hill Fire Mitigation & Park Restoration 2,023,022 - - - - - pk2201 Replace City Pool Complex - - - - 12,300,000 - pkpp05 Downtown Parks- - - 3,000,000 - - pkpp09 Skate Park- - - - 500,000 - pkpp10 Sign Hill / Liberty Parcel Trails - - - - 500,000 1,500,000 pkpp11 Orange Memorial Park Bridges - - - - 400,000 2,000,000 Total Park Land Construction2,163,122 1,000,000 - 4,597,500 23,512,500 3,500,000 Infrastructure Reservespfpp09 Citywide HVAC Updates - - - - 2,000,000 2,000,000 pfpp02 Emergency Operations Center Second Story Addition - - 1,000,000 - - - pfpp05 Elevator Update- - - - 150,000 - pf2203 Terrabay Gymnasium HVAC Replacement - 530,000 - - - - pk1701 x Gateway Monument Signs - - 500,000 200,000 - - pk2101 x Transit Village Park Project - - 1,500,000 - - - pk2102 x Sign Hill Fire Mitigation & Park Restoration - - - - - - pk2201 Replace City Pool Complex - 1,200,000 - - - - pkpp05 Downtown Parks- - 2,000,000 - - - pkpp12 Art Studio Renovation / Demo - - - - - 500,000 sdpp01 Lower Colma Creek with USACE (Haskins Bridge/Levy) - - - - - - st1603 x Caltrain Station Enhancements 4,369,431 - - - - - st1702 x Underground Utilities District (UUD) Rule 20A for Antoinette Lane 75,858 - - - - - st1703 x Bridge Preventative Maintenance Program 173,222 - - - - - st1801 x Grand Ave Streetscape / Grand Ave & Airport Blvd Intersection Improvements 338,319 - 6,650,000 6,915,000 7,180,000 - st1804 x Bridge Preventative Maintenance Program - Grand Avenue Overpasses 171,272 - - - - - st1805 x El Camino Real Gateway Sign and Median Improvement (Noor to Spruce) 48,208 - - - - - st1807 x Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way)- 2,200,000 - - - - st2101 x El Camino Real Median Improvement (Chestnut to Spruce) - - 250,000 1,500,000 1,400,000 - trpp02 Westborough and Gellert Improvements - - 700,000 - - - Total Infrastructure Reserves5,176,310 3,930,000 12,600,000 8,615,000 10,730,000 2,500,000 Proposed CIP FY 2021-22- Page 10 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPENumberExisting ProjectTitleRemainingAppropriationFY21-22 ProposedFY22-23 Projected FY23-24 FY24-25 FY25-26Gas Taxst1004 x South Linden Avenue Grade Separation 57,135 - - - - - st1204 x Underground Utility District - Rule 20A Spruce Avenue - - - - 190,835 - st1502 x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive) 22,448 - - - - - st1803 x Street Lighting Enhancement Program 76,157 - - - - - st1806 x North Access Road Bike and Pedestrian Improvements 11,854 (10,957) - - - - st1904 x Underground Utilities District (UUD) Rule 20A for Mission Road 298,313 - - - - - st2002 x Survey Monument (On Going) 133,671 100,000 100,000 100,000 100,000 100,000 tr1404 xUtah Ave Over Crossing Project (f.k.a: US-101 Produce Avenue Interchange [TIF #51,330 - - - - - tr1801 x Commercial and Spruce Signalized Intersection 108,407 - - - - - tr1903 x North Connectivity Bicycle Lanes 9,621 - - - - - tr1904 x Miscellaneous Traffic Improvements 69,589 - - - - - tr2202 HSIP Curb Ramp Improvements - 75,000 - - - - trpp01 Chestnut & Commercial New Traffic Signal - - - - - 1,000,000 trpp03 Intersection Premption - - 100,000 100,000 1,000,000 - Total Gas Tax838,524 164,043 200,000 200,000 1,290,835 1,100,000 SMC Measure Wst1903 x Street Rehabilitation Program 67,873 - - - - - st2103 x PMP - 2020 Surface Seal 96,050 - - - - - st2105 x PMP - 2021 Surface Seal - - 700,000 - - - st2107 PMP - 2022 West of 101 Pavement Rehabilitation - 600,000 - - - - Total SMC Measure W163,923 600,000 700,000 - - - Proposed CIP FY 2021-22- Page 11 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPENumberExisting ProjectTitleRemainingAppropriationFY21-22 ProposedFY22-23 Projected FY23-24 FY24-25 FY25-26Measure Ast1004 x South Linden Avenue Grade Separation 35,430 - - - - - st1301 x South Airport Boulevard Bridge Replacement - - - - - - st1402 x Sidewalk Gap Closure 31,734 - - - - - st1403 x Grand Boulevard Project Phase 1 (Chestnut to Arroyo Way) 358,803 - - - - - st1502 x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive) 179,524 - - - - - st1601 x Linden Avenue Phase 1 Traffic Calming Improvements 24,057 - - - - - st1602 x Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements 381,768 - - - - - st1806 x North Access Road Bike and Pedestrian Improvements47,640 (67,548) - - - - st1903 x Street Rehabilitation Program 47,797 - - - - - st2103 x PMP - 2020 Surface Seal 48,025 - - - - - st2104 x PMP - 2020 Pavement Rehabilitation 298,679 - - - - - st2105 x PMP - 2021 Surface Seal - - 1,000,000 - - - tr1701 x Sunshine Gardens Safety and Connectivity Improvement Program 833 - - - - - tr1801 x Commercial and Spruce Signalized Intersection 578,024 207,000 - - - - tr1903 x North Connectivity Bicycle Lanes 13,773 - - - - - tr1907 x South Connectivity Bicycle Lanes 6,672 - - - - - tr2001 x West Orange and Hillside Pedestrian Crossing Improvements 94,935 - - - - - Total Measure A2,147,695 139,452 1,000,000 - - - Road Maintenance and Rehabilitation (SB1)st1004 x South Linden Avenue Grade Separation- 400,000 - - - - st1502 x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive) 161,510 - - - - - st1602 x Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements 474,473 - - - - - st1806 x North Access Road Bike and Pedestrian Improvements 7,940 - - - - - st1807 x Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way) 441,251 700,000 - - - - st1903 x Street Rehabilitation Program - - - - - - st2103 x PMP - 2020 Surface Seal 80,042 - - - - - st2104 x PMP - 2020 Pavement Rehabilitation 497,798 - - - - - st2105 x PMP - 2021 Surface Seal - - 1,000,000 - - - st2106 PMP - 2021 Pavement Rehabilitation - 200,000 - - - - st2107 PMP - 2022 West of 101 Pavement Rehabilitation 500,000 400,000 - - - - stpp02 Harbor Way Reconstruction FDR - - - - 2,500,000 - stpp03 Littlefield Ave Reconstruction FDR - - - 4,000,000 - - tr1801 x Commercial and Spruce Signalized Intersection 34,690 - - - - - tr1907 x South Connectivity Bicycle Lanes 28,579 - - - - - Total RMRA (SB1)2,226,283 1,700,000 1,000,000 4,000,000 2,500,000 - Proposed CIP FY 2021-22- Page 12 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPENumberExisting ProjectTitleRemainingAppropriationFY21-22 ProposedFY22-23 Projected FY23-24 FY24-25 FY25-26Grantspf2002 x The Spit/Oyster Point Sea Level Rise Protection 346,118 - - - - 13,000,000 pfpp11 Oyster Point Spit Phase 2 - - - - - - pfpp02 Emergency Operations Center Second Story Addition - - - 2,000,000 - - pk1806 x Gardiner Park Playground Replacement 47,438 - - - - - st1301 x South Airport Boulevard Bridge Replacement - - - - - - st1402 x Sidewalk Gap Closure 64,737 - - - - - st1403 x Grand Boulevard Project Phase 1 (Chestnut to Arroyo Way) 187,748 - - - - - st1502 x Grand Boulevard Project Phase 2 (Kaiser Way to McLellan Drive) 223,465 - - - - - st1601 x Linden Avenue Phase 1 Traffic Calming Improvements 123,370 - - - - - st1602 x Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements 633,604 - - - - - st1703 x Bridge Preventative Maintenance Program 1,509,916 - - - - - st1804 x Bridge Preventative Maintenance Program - Grand Avenue Overpasses 525,766 - - - - - st1807 x Grand Boulevard Project Phase 3 (Arroyo Drive to Kaiser Way) 891,226 - - - - - st1903 x Street Rehabilitation Program 232,351 - - - - - st2003 x Caltrain to East Grand Bike Gap Closure 358,412 - - - - - tr1404 xUtah Ave Over Crossing Project (f.k.a: US-101 Produce Avenue Interchange [TIF #1,197,709 - - - - - tr1701 x Sunshine Gardens Safety and Connectivity Improvement Program 443 - - - - - tr1705 x Update Pedestrian and Bicycle Master Plan 39,066 - - - - - tr1801 x Commercial and Spruce Signalized Intersection 385,060 - - - - - tr1902 x East of 101 Traffic Signal Improvements (IDEA GRANT) 491,438 - - - - - tr1903 x North Connectivity Bicycle Lanes 275,347 - - - - - tr1907 x South Connectivity Bicycle Lanes 19,080 - - - - - tr2001 x West Orange and Hillside Pedestrian Crossing Improvements 166,954 - - - - - tr2002 x Smart Corridors SSF Expansion 5,410,437 - - - - - tr2103 x Local Road Safety Program (LRSP) 68,944 - - - - - tr2104 East of 101 Bicycle Safety Improvements 150,000 - - - - - tr2202 HSIP Curb Ramp Improvements - 249,000 - - - - tr2203 E101 Transit Shelter and Bulbout Grant from MTC - - - - - - Total Grants13,348,632 249,000 - 2,000,000 - 13,000,000 Proposed CIP FY 2021-22- Page 13 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPENumberExisting ProjectTitleRemainingAppropriationFY21-22 ProposedFY22-23 Projected FY23-24 FY24-25 FY25-26Sewer Enterprisesd2002 x South Linden Storm Drain Repairs - 50,000 - - - - ss1205 x WQCP Solar Photovoltaic System 370,357 - - - - - ss1301 x WQCP Wet Weather and Digester Improvements Project 702,400 - - - - - ss1307 x Plant-Wide Industrial Re-Coating Program 4,006,752 1,397,000 1,397,000 1,397,000 1,397,000 - ss1502 x Pump Station #4 Force Main Design/Contingency Pipes Under Utah Avenue 8,046,973 - - - - - ss1503 x Vactor-Sweeper Waste Receiving Station Improvements - - - - - - ss1601 x Sodium Hypochlorite Storage Tank Replacement Project 84,220 - - - - - ss1703 x Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Reconstruction 4,409,470 - - - - - ss1704 Water Quality Control Plant Effluent Storage Basin Liner Replacement 119,811 - - - - - ss1705 x Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade 904,168 - - - - - ss1801 x Sewer Master Plan 272,632 - - - - - ss1802 x Sea Level Rise Study and Planning at WQCP 472,554 3,031,496 1,452,831 1,452,831 - - ss1901 x Pump Station Industrial Re-Coating Program 2,250,000 - - - - - ss2001 x Sanitary Sewer Rehabilitation 2,074,973 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 ss2201 Country Club Park Sewer Master Plan - 210,000 - - - - st2104 x PMP - 2020 Pavement Rehabilitation - 50,000 - - - - st2106 PMP - 2021 Pavement Rehabilitation - 200,000 - - - - st2107 PMP - 2022 West of 101 Pavement Rehabilitation - 500,000 - - - - Total Sewer Enterprise23,714,310 8,938,496 6,349,831 6,349,831 4,897,000 3,500,000 East of 101 Sewer Impact Feesss1702 x Pump Station #2 Upgrade 987,113 - - - - - ss1902 x Pump Station #14 Upgrade 4,300,000 - - - - - Total East of 101 Sewer Impact Fees5,287,113 - - - - - Sewer Capacity Chargess1301 x WQCP Wet Weather and Digester Improvements Project 1,030,708 - - - - - ss1702 x Pump Station #2 Upgrade 1,885,967 - - - - - Total Sewer Capacity Charge2,916,675 - - - - - San Bruno/NBSU Sharess1205 x WQCP Solar Photovoltaic System 320,608 - - - - - ss1301 x WQCP Wet Weather and Digester Improvements Project 607,460 - - - - - ss1307 x Plant-Wide Industrial Re-Coating Program 1,555,392 603,000 603,000 603,000 603,000 - ss1503 x Vactor-Sweeper Waste Receiving Station Improvements - - - - - - ss1601 x Sodium Hypochlorite Storage Tank Replacement Project 31,026 - - - - - ss1703 x Water Quality Control Plant Secondary Clarifiers No. 1 and 2 Reconstruction 1,624,302 - - - - - ss1704 Water Quality Control Plant Effluent Storage Basin Liner Replacement 44,139 - - - - - ss1705 x Water Quality Control Plant Switchgear and Cogeneration Controls Upgrade 333,083 - - - - - ss1802 x Sea Level Rise Study and Planning at WQCP 154,540 818,504 475,122 475,122 - - Total San Bruno/NBSU Share4,670,551 1,421,504 1,078,122 1,078,122 603,000 - Proposed CIP FY 2021-22- Page 14 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPENumberExisting ProjectTitleRemainingAppropriationFY21-22 ProposedFY22-23 Projected FY23-24 FY24-25 FY25-26Other Funding Sourcespf1801 x Parking Garage Number 2 704,663 - - - - - pf1903 x Electric Vehicle Charging Stations 845 - - - - - pf2002 x The Spit/Oyster Point Sea Level Rise Protection - - - 6,000,000 10,000,000 - pf2003 x Police Operations & 911 Dispatch Center 14,007 - - - - - pf2103 Library, Parks & Recreation - Phase II - - 7,545,000 - - - pf2104 Police Operations & 911 Dispatch Center FF&E Purchases 1,194,561 - - - - - pf2204 Oyster Point Phase 2C Bay Trail Improvements - 150,000 - - 6,000,000 - pf2205 Oyster Point Phase 2C Parking Lot Improvements - 150,000 - - - - pf2206 Oyster Point Phase 2C Landscape Improvements - 150,000 - - - - pfpp04 Station 62 Replacement - - - 1,000,000 19,000,000 - pk1402 x Orange Memorial Park Sports Field Renovation - - 13,000,000 - - - pk1701 x Gateway Monument Signs 64,494 - - 225,000 - - pk1702 x Sign Hill Improvements 1,612,588 - - - - - pkpp07 Oyster Point Marina Park - - 1,000,000 4,000,000 - - pkpp08 Common Greens Pathway and Landscape Improvements - - - 500,000 2,000,000 - sd1401 x Storm Water Trash Capture Device 116,897 - - - - - sd1801 x Orange Memorial Park Stormwater Capture Project 13,525,410 - - - - - sd2202 Colma Creek Oak Avenue Ped Bridge - - - 7,000,000 - - sdpp02 Colma Creek Flood / FEMA FIRM study - - - 470,000 - - sdpp04 Regional Sea Level Rise USACE Study - - 500,000 - - - ss2202 Oyster Point Pump Station - 300,000 - - 3,500,000 - st1204 x Underground Utility District - Rule 20A Spruce Avenue - - - - - - st1301 x South Airport Boulevard Bridge Replacement - - - - - - st1702 x Underground Utilities District (UUD) Rule 20A for Antoinette Lane 396,785 - - - - - st1904 x Underground Utilities District (UUD) Rule 20A for Mission Road 60,359 4,000,000 - - - - st2102 x Broadband Expansion Project 300,000 - - - - - tr1705 x Update Pedestrian and Bicycle Master Plan 113,291 - - - - - tr2002 x Smart Corridors SSF Expansion 1,224,589 - - - - - tr2201 Grand Avenue Off-Ramp Realignment - 750,000 - - - - Other Funding Sources19,328,489 5,500,000 22,045,000 19,195,000 40,500,000 - Storm Water Fundsd1401 x Storm Water Trash Capture Device 1,674 - - - - - sd1602 x Shaw Road Storm line By-Pass 0 - - - - - sd1603 x Green Infrastructure Planning Study 53,825 - - - - - sd2101 x Storm Drain Master Plan - - 600,000 - - - Total Storm Water Fund55,500 - 600,000 - - - Proposed CIP FY 2021-22- Page 15 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPENumberExisting ProjectTitleRemainingAppropriationFY21-22 ProposedFY22-23 Projected FY23-24 FY24-25 FY25-26East of 101 Traffic Impact Feessd2202 Colma Creek Oak Avenue Ped Bridge - 250,000 - - - - st1603 x Caltrain Station Enhancements 631,535 - - - - - st1801 x Grand Ave Streetscape / Grand Ave & Airport Blvd Intersection Improvements 3,797,460 - - - - - st1806 x North Access Road Bike and Pedestrian Improvements 3,176 - - - - - st2003 x Caltrain to East Grand Bike Gap Closure 1,151,398 300,000 - - - - st2004 x South Airport / Belle Aire Improvements 404,539 538,000 - - - - tr1013 x Traffic Impact Fee Study 245,243 (245,243) - - - - tr1404 xUtah Ave Over Crossing Project (f.k.a: US-101 Produce Avenue Interchange [TIF #58,400 3,250,000 - - - - tr1602 x Oyster Point and East Grand Corridor Improvements 5,558,362 (5,100,000) - 4,000,000 - - tr1702 x East of 101 Traffic Model Update 116,888 (116,888) - - - - tr1901 x Adaptive Traffic Control System 2,211,642 - - - - - tr1902 x East of 101 Traffic Signal Improvements (IDEA GRANT) 155,036 - - - - - tr1906 x Hillside and Lincoln Traffic Improvements 1,492,777 - - - - - tr2101 x Utah and Harbor Intersection Improvements 206,512 - - 2,500,000 - - tr2102 xDNA Way at E. Grand Ave and Allerton Ave at E. Grand Ave Signalized Intersectio3,493,525 350,000 - - - - tr2104 East of 101 Bicycle Safety Improvements 25,000 - - - - - tr2203 E101 Transit Shelter and Bulbout Grant from MTC - 55,056 - - - - Total East of 101 Traffic Impact Fees19,551,495 (719,075) - 6,500,000 - - Other Impact Feespf1704 x Training Tower Maintenance 11,425 - 62,200 - - - pf1805 x Fire Station 64 Dormitory and Bathroom Remodel 5,295 - - - - - pf1807 Orange Library Conversion Feasability Study - - - - - - pf2003 x Police Operations & 911 Dispatch Center - 1,000,000 - - - - pf2101 Westborough Pre-K Design and Construction 5,486,600 250,000 250,000 3,000,000 - - pfpp08 Orange Ave Library / Pre-K - - 500,000 2,500,000 9,000,000 - pfpp10 Replace Fire Station 63 - - - - 2,000,000 - pfpp01 Fire Station 65 Personnel Protective Equipment (PPE) Storage Room - - 25,600 - - - pk1801 x City Hall Landscape Area Master Plan - - - - - - pk1802 x Urban Forest Master Plan 9,185 - - - - - pkpp01 Sign Hill Fire Detection Equipment - - - 34,406 - - st1603 x Caltrain Station Enhancements 734,159 - - - - - stpp04 Poletti Way Dedication - - - 75,000 - - Total Other Impact Fees6,246,664 1,250,000 837,800 5,609,406 11,000,000 - Proposed CIP FY 2021-22- Page 16 -City of South San Francisco
APPENDIX 1: CIP SUMMARY BY PROJECT TYPENumberExisting ProjectTitleRemainingAppropriationFY21-22 ProposedFY22-23 Projected FY23-24 FY24-25 FY25-26Bonds/Loanspf2003 x Police Operations & 911 Dispatch Center 13,079,206 - - - - - pf2103 Library, Parks & Recreation - Phase II - 76,000,000 - - - - pf2202 Grand Library History Room Renovation - - - - - - pfpp10 Replace Fire Station 63 - - - - - 18,000,000 pk2201 Replace City Pool Complex - - 1,000,000 11,700,000 - - ss1301 x WQCP Wet Weather and Digester Improvements Project 8,974,890 - - - - - st2105 x PMP - 2021 Surface Seal - - - - - - st2202 Bond Portion - 2020 Pavement Rehabilitation - 3,100,000 - - - - st2203 Bond Portion - 2021 Pavement Rehabilitation - 2,700,000 - - - - st2204 Bond Portion - 2022 West of 101 Rehabilitation - 18,200,000 - - - - Total Bonds/Loans22,054,096 100,000,000 1,000,000 11,700,000 - 18,000,000 Grand Total 153,806,692 126,327,370 55,491,509 70,094,853 95,183,335 46,600,000 Proposed CIP FY 2021-22- Page 17 -City of South San Francisco
Staff Report
DATE: June 15, 2021
TO: Parks and Recreation Commission
FROM: Recreation Manager
SUBJECT: Celebrating July as National Park and Recreation Month
RECOMMENDATION
It is recommended that the Parks and Recreation Commission be apprised of the Department’s
campaign to recognize and celebrate July as National Park and Recreation Month.
BACKGROUND/DISCUSSION
Since 1985, people in the United States have celebrated Park and Recreation Month in July to
promote building strong, vibrant and resilient communities through the power of parks and
recreation, and to recognize the more than 160,000 full-time park and recreation professionals —
along with hundreds of thousands of part-time and seasonal workers and volunteers — that maintain
our country’s local, state and community parks. The services that park and recreation professionals
provide are vital for our communities — from protecting open space and natural resources to helping
fight obesity and providing activities and resources for all people. This has been especially true
throughout the COVID-19 pandemic. Park and Recreation Month encourages everyone to reflect
on the exponential value park and recreation professionals bring to communities.
The theme for this year’s celebration as suggested by the National Recreation and Park Association
(NRPA) is #OurParkandRecStory. In mid-June, the Department will be onboarding a high school
intern whose primary assignment will be to assist in developing a campaign around this theme for
South San Francisco with the support of the Recreation team. More details about the month-long
celebration will be announced soon and will include a social media campaign as well as a mix of in-
person and virtual offerings for the community to enjoy.
Staff Report
To: Parks and Recreation Commission
Date: June 15, 2021
Subject: Celebrating July as National Park and Recreation Month
Page: 2
The Park and Recreation Month campaign will kick off with a presentation of a proclamation by
City Council that recognizes July as Park and Recreation Month. The proclamation, a copy of which
is available in Attachment 1, will be presented at the June 23, 2021 City Council meeting.
By:
Angela Duldulao
Recreation Manger
Staff Report
DATE: June 15, 2021
TO: Parks and Recreation Commission
FROM: Recreation and Community Services Supervisor
SUBJECT: Spring 2021 Classes Summary
RECOMMENDATION
It is recommended that the Parks and Recreation Commission be apprised of a summary of the
Classes program area, COVID-related challenges, and upcoming initiatives.
BACKGROUND/DISCUSSION
The Spring 2021 program period (session) can be viewed as a transition period for the classes
program. This was the first program period that in-person, indoor classes took place under the Parks
and Recreation Department since the start of the pandemic.
A brief history: Ending in early March 2020, the Winter 2020 session was the last complete session
for the classes program prior to the shelter in place shutdown. The Spring 2020 and Summer 2020
sessions were cancelled due to the pandemic with a few exceptions. Ten free virtual activities were
offered for Parks and Recreation Month in July 2020, and all were extended through late August
due to high participation rates, demand, and positive feedback. These were the first virtual classes
that were offered where instructors and class attendants were able to test online class functionality
and best practices. Fall 2020 was the first official period the Department offered paid classes since
Winter 2020. Most classes were online; however, a handful of classes were offered in-person and
outdoors. Classes continued to be offered in the winter of 2021, but strictly in a virtual setting
(except for private tennis lessons) due to the unpredictable weather and shorter daylight hours.
Throughout this time, the Department was diligent in keeping up with the everchanging guidelines
that were recommended from county and state officials. We saw a rise in positive COVID cases in
the spring of 2020 through mid-to-late summer, saw a decline in cases in the fall, a dramatic rise
again going into the winter with the climax in January and February 2021, and finally, a consistent
decline since then. San Mateo County moved into the Orange Tier of the state’s Blueprint for a Safer Economy the week before classes began on March 22, 2021 which allowed us to offer an array
of classes in our pre-determined best-case scenario: indoor and outdoor classes along with virtual
and hybrid classes.
Staff Report
To: Parks and Recreation Commission
Date: June 15, 2021
Subject: Spring Classes 2021 Summary
Page: 2
Table 1: Classes Participation Summary (2019 vs 2021):
Spring 2019
(baseline /
in-person)
Spring 2021 Summer 2021
Total Virtual In-
Person
Total Virtual In-
Person
Total
Activities 88 25 19 44 6 48 54
Sessions 298 54 91 145 12 155 167
Participants 1,694 350 211 561 145 655 800
Please note: Activity = A group of classes. For example, Private Tennis Lessons. Session = Classes being offered within an Activity. For example, Private Tennis Lesson with Anthony, Saturday @ 8:00 a.m.
COVID-19 Protocols for In-person Learning: All participants (or the parents of minors) who
participated in classes agreed to the following:
I acknowledge that if any of the following is true on the same day of any given class, I will not attend
if: 1) someone I live with or have had close contact with has been diagnosed with COVID-19 within the past 14 days. 2) I or anyone in my household has a fever (defined as 100.4 degrees or higher).
3) I have received any fever reducing medication in the last 24 hours.
4) I have any other signs of communicable illness such as: cough, shortness of breath, chills, unexplained muscle pain or fatigue, sore throat, new loss of taste or smell, gastrointestinal symptoms (vomiting, diarrhea).
I acknowledge that I will:
1) wear a mask before and after each class. ** 2) maintain a 6-foot social distancing from other participants and SSF employees before, during and after each class. 3) self-monitor my temperature and not attend class if my temperature reads above 100.4F
degrees.
**We recommend you wear a mask during exercise however, the latest public health order does not require the use of a mask when participating in outdoor exercise when maintaining 6' distance from others.
These health screening questions and protocols were taken directly from the CDC and State of
California recommendations for in-person work environments. There were no outbreaks or even a
single notification of a positive COVID-19 case throughout the spring session.
Hybrid Classes: During the spring period, we did host several hybrid classes (virtual and in-person)
in hopes of testing the possibility of conducting classes in this format in the future. Hybrid classes
took place in the Municipal Services Building with a limited number of participants in the
classroom, while the remainder of participants were displayed on a large 55” monitor outfitted with
a camera so the instructor could interact with students participating from home. This hybrid model
was tested on participants and instructors within the SSF Civic Ballet program. Fifteen total sessions
Staff Report
To: Parks and Recreation Commission
Date: June 15, 2021
Subject: Spring Classes 2021 Summary
Page: 3
were offered using the hybrid model and class enrollments ranged from nine to 20 students each.
Ballet instructor Maria Spremich first contacted parents to survey who was comfortable sending
their children to in-person classes. Most parents were willing to send their children to classes in-
person. Of the children whose parents gave consent, she divided each class into weekly rotations of
two to three weeks with each in-person class consisting of no more than six children in a class at a
time.
Overall, the hybrid model served as a positive transition toward in-person programming but did not
necessarily lead us to believe hybrid classes should continue to be utilized moving forward for all
program types. The hybrid classes provided the opportunity for us to understand a realistic idea of
how a socially distant class can be conducted without severely limiting the number of people that
would be allowed to participate in the class overall. It also gave us a sense of how many people were
interested in sending their children to classes in person. Again, parents agreed to these classes back
in early March 2021 when vaccinations were still very limited, but most parents were comfortable
sending their children to in-person programming so long as protective measures were taken.
Hybrid classes required an in-person building attendant and a virtual attendant to serve as the virtual
class host as well as assist with troubleshooting any technical issues participants or instructors had
during classes, significantly increasing overhead expenses. Additionally, providing equal attention
to students online and in-person proved to be very difficult for instructors and left them with the
feeling that none of the students were receiving the attention that instructors felt the students
deserved.
There is still room for the hybrid class model to be explored. We tested several dance sessions, but
we do believe it is also worth testing hybrid classes in other classes models as well. We are currently
testing hybrid classes with our knitting instructor. This is a class with primarily adults and require
much less physical activity. There are currently nine students enrolled for in-person instruction and
three people enrolled for the virtual setting. Feedback from students and the instructor will be
collected at the conclusion of the session.
Additional Precautions: Precautions taken to ensure a safer environment for students and
instructors include the following:
• The Department followed guidance provided in the state’s Blueprint, which dictated capacity
limits on indoor and outdoor activities, spatial distancing requirements, etc.
• Facilities continued to stay closed to the public while classes were in session. Parents were
allowed to drop off and pick up their children but were required to leave the buildings while
classes were in session. By doing so, we were able to stay well below the recommended 25%
maximum capacities for each facility. Building attendants were scheduled during class times
to ensure:
o Parents initialed attendance sheets;
o Facilities stayed vacant (other than participants and employees); and
o High-touch surfaces could be cleaned and sanitized regularly.
• The Building Maintenance Division, an arm of the Parks and Recreation Department,
ensured the HVAC systems were working properly to ensure efficient air quality and flow
Staff Report
To: Parks and Recreation Commission
Date: June 15, 2021
Subject: Spring Classes 2021 Summary
Page: 4
was being distributed throughout each room of each facility. New high-efficiency HVAC
filters became standard. Additionally, electric fans were utilized as well as keeping doors
and windows open to maximize air circulation throughout each class.
Future Impact: While we realize that more families are willing to return to in-person, indoor
programming, we also recognize that their willingness to return does not come without certain
precautions. Participants are willing to return to classes until they feel they are no longer safe, or the
Department is no longer taking the additional safety precautions that once protected its participants.
We believe the following provisions can continue to be practiced in the near future and beyond
regardless if positive COVID rates continue to decline or takes a turn for the worse:
• Health screening questions will continue to be an added prompt for all registrants to agree
to in order to participate in any of our classes. This will act as a reminder to stay home when
not feeling healthy.
• Cleaning and disinfection protocols will continue. Although our Building Maintenance
Division continues to improve best practices when it comes to keeping our facilities clean
and sanitized, our building attendants can assist in the effort to keep high-touch surfaces
disinfected throughout the day/evenings while classes are taking place.
• PPE (personal protective equipment) can continue to be provided. Although frequent
handwashing will continue to be encouraged, hand sanitizer can continue to be provided
during each class. In addition, sanitizing pens more frequently can be implemented,
continuing to ensure facilities stay well ventilated can be a priority, and while we may not
be able to require the use of masks, we can continue to encourage the use of masks especially
during the cold/flu season.
As indicated in the class attendance table by program period, the demand for in-person class
participation continues to rise. While families and participants seem to be more willing to return to
in-person, indoor class programming, it is important for the Department that we continue to consider
all safety precautions as a priority. The Spring 2021 program period gave us the opportunity to
gradually implement indoor, in-person classes and learn from unexpected experiences rather than
repeat the same mistakes over the course of multiple classes. It also gave us the opportunity to
experiment with hybrid classes which, depending on the content and nature of the class, can also be
implemented in future programming. Overall, the Spring 2021 program period allowed for a positive
transitional period for our in-person, indoor class schedule which continues to trend in a positive
direction as indicated in our Summer 2021 registration and participation rates.
By: R. Devin Stenhouse
Recreation and Community Services Supervisor
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: June 2021
Day Date Event Time Location
Tuesday 01 Summer classes begin
Wednesday 02
Thursday 03
Friday 04
Saturday 05
Sunday 06
Monday 07 Summer Camp begins
Tuesday 08
Wednesday 09 City Council Meeting 7:00 p.m. Online Meeting
Thursday 10
Friday 11
Saturday 12
Sunday 13
Monday 14
Tuesday 15 Parks & Recreation Commission meeting 7:00 p.m. Online
Wednesday 16
Thursday 17 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 18
Saturday 19
Sunday 20
Monday 21
Tuesday 22
Wednesday 23 City Council Meeting 7:00 p.m. Online
Thursday 24
Friday 25
Saturday 26
Sunday 27
Monday 28
Tuesday 29
Wednesday 30
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: July 2021
Day Date Event Time Location July is Parks and Recreation Month!
Thursday 01
Friday 02
Saturday 03
Sunday 04 Independence Day
Monday 05 Independence Day Observed
Tuesday 06
Wednesday 07
Thursday 08
Friday 09
Saturday 10
Sunday 11
Monday 12 Improving Public Places Committee meeting 5:30 p.m. Corp. Yard conference
room or Cancelled (TBD)
Online
Tuesday 13
Wednesday 14 City Council Meeting 7:00 p.m. MSB Council Chambers or Online (TBD)
Thursday 15 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 16 Movie Night Sunset TBD
Saturday 17
Sunday 18
Monday 19
Tuesday 20 Parks & Recreation Commission meeting Cancelled
Wednesday 21
Thursday 22
Friday 23 Virtual General Art Show (July 23 – Aug. 31) www.ssf.net/culturalarts
Saturday 24
Sunday 25
Monday 26
Tuesday 27
Wednesday 28 City Council Meeting 7:00 p.m. MSB Council Chambers or
Online (TBD)
Thursday 29
Friday 30
Saturday 31
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: August 2021
Day Date Event Time Location
Sunday 01
Monday 02
Tuesday 03
Wednesday 04
Thursday 05
Friday 06 Summer Camp Ends
Saturday 07
Sunday 08
Monday 09 Fall Class Registration Begins
Tuesday 10
Wednesday 11 SSFUSD First Day of School
Thursday 12
Friday 13
Saturday 14
Sunday 15
Monday 16
Tuesday 17 Parks & Recreation Commission meeting 7:00 p.m. MSB Council
Chambers or online
(TBD)
Wednesday 18
Thursday 19 Cultural Arts Commission meeting 6:30 p.m. MSB Betty Weber
or online (TBD)
Friday 20 Movie Night Sunset TBD
Saturday 21
Sunday 22
Monday 23
Tuesday 24
Wednesday 25
Thursday 26
Friday 27 Senior Health Fair MSB
Saturday 28
Sunday 29
Monday 30
Tuesday 31
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: September 2021
Day Date Event Time Location
Wednesday 01
Thursday 02
Friday 03
Saturday 04
Sunday 05
Monday 06 Labor Day/Programs Closed
Tuesday 07 Fall Class Session Begins
Wednesday 08
Thursday 09
Friday 10
Saturday 11
Sunday 12
Monday 13 Improving Public Places Committee meeting
5:30 p.m.
Corp. Yard conference
room or Online
Tuesday 14
Wednesday 15
Thursday 16 Cultural Arts Commission meeting 6:30 p.m. MSB Betty Weber or
online (TBD)
Friday 17
Saturday 18 Coastal Cleanup Day TBD
Sunday 19
Monday 20
Tuesday 21 Parks & Recreation Commission meeting 7:00 p.m. MSB Council Chambers
or online (TBD)
Wednesday 22
Thursday 23
Friday 24
Saturday 25 Downtown Concert
Roberta Cerri Teglia Center Naming
Ceremony
City Hall
601 Grand Ave. (formerly
Magnolia Center)
Sunday 26
Monday 27
Tuesday 28
Wednesday 29
Thursday 30
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: May 20, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Facilities Update
Main Library Countertop Project
Building Maintenance staff was asked by the
Library Department to remove a cabinet that was
blocking operable windows in the Main Library
for better ventilation. Once the cabinet was
removed, the Library staff realized they would like
a countertop built above the windows to provide
another work surface. The Building Maintenance
staff built the new countertop with a steel frame
and white melamine top. They finished off the
project with by replacing the carpet, under the
countertop. The Library staff now has access to
the windows and a new work surface to organize
their daily functions.
Sign Hill Water Tank Project
Building Maintenance staff was asked by the Fire Department to assist with a water tank
installation project on Sign Hill. The Fire Department requested two concrete slabs poured near
the communication building to support the new water tank and pump. The Building Maintenance
team built the frame for each slab and installed rebar for support. They mixed the concrete and
poured it in place. Once the concrete set, it was given a broom finish. The concrete slabs are
cured, and ready for the water tank and pump to be installed. The tank and pump will ultimate
service a fire sprinkler system, intended to help mitigate equipment damage caused by future
grassland fires near the essential communications equipment.
Bi-Weekly Update
May 20, 2021
Page 2 of 2
Parks Update Terrabay Ballfield Restrooms Refresh
The restrooms at Terrabay Ballfield are being refreshed after
being closed for much of the pandemic. Parks Division staff
prepped the floors in both the men’s and women’s restrooms by
pressure washing and etching the concrete floors prior to
applying an industrial grade polycuramine coating that is 20
times stronger than an epoxy coating, and impervious to
chemicals and other fluids. A durable anti-slip clear additive was
also included to reduce slipping when the surface becomes wet.
Alta Loma Drive Staircase Area Improvements
Parks Division staff beautified an area located at the top of the staircase connecting El Camino
Real from Alta Loma Drive, across from the SSF BART Station. Plant material and wood chips
were installed to the area that sat barren for years. Pedestrians will enjoy the new appearance of
the landscaping as they make their way to BART.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: May 27, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Summer Camp Update
Registration for the Department’s Summer Camp program concluded on April 16. All sessions of
camp are full, with nearly 200 children served over each of the three three-week sessions scheduled
to take place from June 7 – August 6, 2021. Sites include the Fernekes Building at Orange
Memorial Park; Terrabay Gymnasium; and Ponderosa Elementary School. Serving 200 children
each week, over the 9 weeks of summer camp, 1,800 weekly enrollments will be provided! Staff
are currently maintaining a waiting list. Anticipating the Governor’s plans for reopening the State
on June 15, and promising signs of easing operational restrictions, staff is hopeful that the
Department will be able to enroll more children into the second and third sessions of camp as
guidelines allow.
Prior to Covid-19 the Department was able to enroll 330 children per week. With 200 children
currently enrolled, the program is at 60% capacity. Pre-Covid approximately 20-25 children were
planned per group; this summer group size will be 12 – 18 children, depending upon age and
room size. As noted above, as restrictions are eased, the program will accommodate children on
the waiting list by enlarging the number of children per group.
The other benefit of improved COVID conditions is that staff are able to offer swimming at Orange
Pool as a Summer Camp activity. While the capacity at Orange Pool and limited mixing of camp
cohorts remain a challenge, the Childcare and Aquatics supervisors worked together and are able
to offer recreational swim to each summer campsite (Terrabay, Ponderosa and Orange Park) once
per session on a Wednesday so that each group of children will have their own swim time and
section of the pool to avoid mixing social groups. Transportation for swimmers between Terrabay
and Orange Pool is made possible with help from Senior Services Program staff, who will be
driving the larger capacity Senior Program van to transport children.
Ponderosa Elementary School is the school site for summer. Staff are working with the School
District on classroom assignments and cleaning protocols.
Summer Camp staff training will take place on June 1 – 4. Some topics that will be covered are
City policies and procedures, medical response, integrated germ management, teaching students
with trauma, discipline, play and games, and much more.
Bi-Weekly Update
May 27, 2021
Page 2 of 2
Tennis Court Reservation Schedule Beginning June 2021
The Department will be revising the staffing at the Orange Memorial Park tennis courts in June
2021. In the spring, the courts were available to rent from Monday – Sunday between the hours
of 8:00 a.m. – 12:00 p.m., and in June, will be open to reservations Friday – Sunday only. The
Department has issued over 1,200 permits since the Orange Park Tennis Court Reservation
Program began in June 2020. The courts are staffed by part-time Recreation Leaders and staff have
noticed a trend where most reservations are taking place on the weekends. Many staff members
who were working at the tennis courts on Monday – Thursday will move indoors to begin
monitoring indoor summer recreation classes.
Terrabay Open Gym Revised Hours Beginning in June
Open gym returned to Terrabay Gymnasium and Recreation Center on March 30, 2021 offering
badminton, pickleball and corn hole everyday with the exception of Friday. With summer camp
approaching and needing full use of the facility Monday – Friday, the Sports Program will now
offer badminton only on Saturday and Sunday from 10:00 a.m. – 2:00 p.m.
Picnic Rental Update
The Parks and Recreation Department began permitting South San Francisco picnic areas to the
public on April 1, 2021. Recreation staff has been able to pivot from in-person registration to
online reservations for all sites including the two shelters (Eucalyptus and Westborough). Staff
has received an overwhelming amount of inquiries from the public looking to reserve a picnic site
and, to date, over 225 permits have been issued. South San Francisco has 16 picnic sites in total,
but two of them are currently closed because of the stormwater capture project taking place at
Orange Memorial Park. Picnic sites are available to rent until the final weekend in October 2021.
Reservations can be made online at www.ssf.net/rec-catalog.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: May 27, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Summer Camp Update
Registration for the Department’s Summer Camp program concluded on April 16. All sessions of
camp are full, with nearly 200 children served over each of the three three-week sessions scheduled
to take place from June 7 – August 6, 2021. Sites include the Fernekes Building at Orange
Memorial Park; Terrabay Gymnasium; and Ponderosa Elementary School. Serving 200 children
each week, over the 9 weeks of summer camp, 1,800 weekly enrollments will be provided! Staff
are currently maintaining a waiting list. Anticipating the Governor’s plans for reopening the State
on June 15, and promising signs of easing operational restrictions, staff is hopeful that the
Department will be able to enroll more children into the second and third sessions of camp as
guidelines allow.
Prior to Covid-19 the Department was able to enroll 330 children per week. With 200 children
currently enrolled, the program is at 60% capacity. Pre-Covid approximately 20-25 children were
planned per group; this summer group size will be 12 – 18 children, depending upon age and
room size. As noted above, as restrictions are eased, the program will accommodate children on
the waiting list by enlarging the number of children per group.
The other benefit of improved COVID conditions is that staff are able to offer swimming at Orange
Pool as a Summer Camp activity. While the capacity at Orange Pool and limited mixing of camp
cohorts remain a challenge, the Childcare and Aquatics supervisors worked together and are able
to offer recreational swim to each summer campsite (Terrabay, Ponderosa and Orange Park) once
per session on a Wednesday so that each group of children will have their own swim time and
section of the pool to avoid mixing social groups. Transportation for swimmers between Terrabay
and Orange Pool is made possible with help from Senior Services Program staff, who will be
driving the larger capacity Senior Program van to transport children.
Ponderosa Elementary School is the school site for summer. Staff are working with the School
District on classroom assignments and cleaning protocols.
Summer Camp staff training will take place on June 1 – 4. Some topics that will be covered are
City policies and procedures, medical response, integrated germ management, teaching students
with trauma, discipline, play and games, and much more.
Bi-Weekly Update
May 27, 2021
Page 2 of 2
Tennis Court Reservation Schedule Beginning June 2021
The Department will be revising the staffing at the Orange Memorial Park tennis courts in June
2021. In the spring, the courts were available to rent from Monday – Sunday between the hours
of 8:00 a.m. – 12:00 p.m., and in June, will be open to reservations Friday – Sunday only. The
Department has issued over 1,200 permits since the Orange Park Tennis Court Reservation
Program began in June 2020. The courts are staffed by part-time Recreation Leaders and staff have
noticed a trend where most reservations are taking place on the weekends. Many staff members
who were working at the tennis courts on Monday – Thursday will move indoors to begin
monitoring indoor summer recreation classes.
Terrabay Open Gym Revised Hours Beginning in June
Open gym returned to Terrabay Gymnasium and Recreation Center on March 30, 2021 offering
badminton, pickleball and corn hole everyday with the exception of Friday. With summer camp
approaching and needing full use of the facility Monday – Friday, the Sports Program will now
offer badminton only on Saturday and Sunday from 10:00 a.m. – 2:00 p.m.
Picnic Rental Update
The Parks and Recreation Department began permitting South San Francisco picnic areas to the
public on April 1, 2021. Recreation staff has been able to pivot from in-person registration to
online reservations for all sites including the two shelters (Eucalyptus and Westborough). Staff
has received an overwhelming amount of inquiries from the public looking to reserve a picnic site
and, to date, over 225 permits have been issued. South San Francisco has 16 picnic sites in total,
but two of them are currently closed because of the stormwater capture project taking place at
Orange Memorial Park. Picnic sites are available to rent until the final weekend in October 2021.
Reservations can be made online at www.ssf.net/rec-catalog.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: June 3, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Facilities Update
Corporation Yard Office Project
Building Maintenance staff were tasked with converting the
Corporation Yard conference room into an office space and
part of the lunchroom into a new conference room to meet the
spatial needs of maintenance management staff. The Public
Works and Parks and Recreation Departments have run out of
space for their administrative staff in the Corporation Yard.
Dividing the conference room will create two more offices.
Managers sharing spaces or sitting in the cubical area will
move into the offices. Building Maintenance staff is working
with a contractor to build out the walls and finish off each of
the spaces.
The existing lunchroom is oversized for current operational
needs. In addition to the new conference room and maintaining
a spacious lunchroom, a small classroom and computer lab
space will be created for maintenance staff to use. By opening an accordion wall, the classroom /
computer lab space can be used as an extension of the lunchroom for larger gatherings.
Magnolia Senior Center Roof Repair Update
Building Maintenance staff hired a roofing contractor to repair
the tile roof at the Magnolia Center (soon to be dedicated as
the Roberta Teglia Center). Some of the tiles came loose and
fell to the ground during a windstorm. Areas with the loose
tiles have been secured or replaced and the caution tape has
been removed, just in time as we prepare to reopen the senior
center to the public.
Bi-Weekly Update
June 3, 2021
Page 2 of 2
Parks Update Parks Maintenance Worker Recruitment
The Parks Division is currently recruiting for entry level parks maintenance workers, with plans
to fill two vacancies. The job posting opened on May 11 and will close May 27. There are currently
30 applicants for this position on CalOpps.
Centennial Trail Dog Park Turf Replacement
The dog park is in the process of receiving much needed upgrades. The Parks Division along with
contractors have temporarily closed the entire park for a few weeks to remove 3,900 square feet
of existing artificial turf and up to three inches of existing soiled base rock. After this is complete,
contractors will install, grade and compact up to three inches of new Class II permeable base rock
and pet-rated artificial turf complete with an antimicrobial sand infill material. After that process
is completed, 320 linear feet of broken header boards will be replaced along with refreshing 25
tons of decomposed granite pathways with stabilizer. A new bench area will be installed with
gravel, decomposed granite and header boards as well. Weed abatement, minor drinking fountain
and gate repairs will also be made at this time.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: June 10, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Appointment of Parks and Recreation Administrative Assistant II
The Parks and Recreation Department is pleased to announce
the appointment of Catherine Misener as an Administrative
Assistant II, filling a vacancy left upon Susan Filereto’s
retirement in December 2020. Catherine will be working at the
Municipal Services Building and her primary assignment will
be to provide administrative support to the Recreation
Division. Catherine joins our team after having worked for two
years as an Administrative Assistant I with the Public Works
Engineering Division. Before her move back to the Bay Area,
Catherine worked as a Listing and Contract Manager for a
Real Estate Firm in Seattle. She is happy to continue her work
with the City of South San Francisco and looks forward to helping the City welcome its residents
back to our community events and programs, as we all slowly and safely return to in-person
activities.
Cultural Arts Commission Update
Jack Drago Cultural Arts Commission Youth Art Scholarship
The Cultural Arts Commission has awarded two $1,500 Jack Drago Cultural Arts Commission
Youth Art Scholarships to graduating seniors, Cyrus Ramesh of South San Francisco High School
and Janice Megan Martir of El Camino High School. Their achievements were acknowledged at
their respective school’s senior awards ceremonies and at the May 26 City Council meeting. A
virtual gallery exhibit of their art will open through the Cultural Arts Commission webpage at
www.ssf.net/culturalarts.
Virtual General Art Exhibit Entries Accepted Through Friday, July 9
The Cultural Arts Commission presents a Virtual General Art Exhibit with the theme, “A Study in
Contrast.” It will run from Friday, July 23 through Tuesday, August 31. The Commission
continues to present their quarterly art gallery exhibits as online experiences, until in-person safety
protocols and exhibit parameters can be more clearly defined. Digital image entries of two-
dimensional and three-dimensional art works are invited. There is no charge for artist submissions,
thanks to a generous donation. The entry deadline is Friday, July 9 or when the first 50 entries are
submitted. The exhibit will be juried by Craig Corpora, the San Francisco Art Commission's Public
Art Program Associate. Artists interested in submitting entries may download the complete
guidelines from the Current Opportunities for Artists page at www.ssf.net/culturalarts.
Bi-Weekly Update
June 10, 2021
Page 2 of 5
Viewing will be open to the public. The platform for this exhibit will be through Padlet.com. The
link to the gallery will be available through www.ssf.net/culturalarts.
Substance Abuse Recovery Support Group Meetings at Orange Park
One setback that many of us have faced during COVID-19 is that of isolation. Though often
overlooked, the substance abuse recovery community has also been greatly impacted by the effects
of the pandemic. At the beginning of the pandemic, the number of drug and alcohol related deaths
greatly increased across the nation.
To combat these staggering numbers and provide support to a vulnerable community, the Nature
of Recovery group requested a location to meet face to face with their members, as Zoom meetings
were inaccessible for many. After being introduced to staff by Councilmember Coleman, the Parks
and Recreation Department has assisted by providing space and resources for the group’s 12-step
recovery meetings outdoors at the Eucalyptus Shelter at Orange Memorial Park. This location
provided the group privacy away from the public and enabled them to keep their distance while
meeting face to face. Nature of Recovery has been meeting every Wednesday and Friday from
12:00 p.m. – 1:00 p.m. since the beginning of February and has renewed their permit through the
end of June at no cost to the group.
Bocce Courts Reopening
The Parks and Recreation
Department has established a
tentative schedule for reopening the
bocce courts at Orange Memorial
Park for the month of June.
Beginning on Friday, June 4, 2021,
the courts will be open from 8:00
a.m. to 4:00 p.m. every Monday,
Tuesday, Friday, Saturday, and
Sunday. This schedule is made
possible in collaboration with the
Italian American Citizen’s Club
(IACC), which is a City co-sponsored
group that uses the bocce courts for many of its activities. Parks and Recreation staff will be
responsible for opening the courts at 8:00 a.m., at which point the courts will not be supervised
until 1:00 p.m., when an IACC volunteer will be on site to oversee activities and close the courts
at 4:00 p.m. Bocce balls will be available for public users. All players must sign an attendance
sheet, wear a mask, and maintain appropriate social distancing wherever possible.
Bi-Weekly Update
June 10, 2021
Page 3 of 5
Summer Recreation Class Registration
Registration for the summer program period of recreation classes
began on Monday, May 3 for residents and Monday, May 17 for non-
residents. This session will be the first since winter 2020 that the
Department will be offering so many in-person classes, although the
Department will continue offering some online classes. This summer,
167 classes (12 online) will be offered, with 780 registered participants
(142 online). These numbers are up from the spring session which had
145 classes (54 online) offered and 561 participants (350 online). While
these participation numbers are still down from what may be considered a typical summer (311
classes with 1,615 participants in summer 2019), the Department is confident that more residents
of South San Francisco are becoming more comfortable participating in in-person programming.
Classes began on Tuesday, June 1 and are taking place in three buildings – the Municipal Services
Building, Westborough Recreation Building and Magnolia Center (soon to be dedicated as the
Roberta Cerri Teglia Center). Safety precautions are still being met. Per Blueprint for a Safer
Economy guidelines, all facilities are being kept at a maximum capacity of no more than 50%. To
maximize participation without exceeding the 50% threshold, parents and caregivers are not
permitted to wait within the facilities during their children’s classes. In addition, participants are
signing off on health screening questionnaires prior to each class; masks continue to be required
at all times; social distancing of at least six feet is being maintained; continuous air flow within
each room is being maximized; and PPE supplies such as masks, hand sanitizer and gloves are
available during each class. These measures along with the public’s general knowledge that more
people have become fully vaccinated are contributing to the rise in demand for in-person learning.
Orange Pool Summer Registration
Resident registration for summer aquatics classes started on Monday,
May 24. Classes quickly filled up as many residents have been eager
to come back to Orange Pool. Aquatics classes began on Monday,
June 7. To follow the current COVID protocols, Orange Pool will
limit the number of customers allowed inside. The maximum
capacity per class has been decreased by about half. Reducing the
number of participants is not ideal, as the demand for swimming
lessons is exceptionally high. Meeting the demand for swim lessons
and other pool programs has always been a challenge, even during “normal” operations before
COVID. However, this is a step in the right direction compared to the last year, and staff will
consider increasing program capacities after June 15 where feasible. Staff plans on increasing
capacity during the fall session. Overall, feedback from the community has been exceedingly
positive.
The Department looks forward to welcoming back participants for swim lesson, adult rec, open
rec, and exercise programs, many of whom have not returned to Orange Pool since its first closure
back in March 2020.
Bi-Weekly Update
June 10, 2021
Page 4 of 5
Recreation Supporting Friends of Old Town
The Friends of Old Town group requested support for the setup and breakdown of their pop-up
event, which took place on Saturday, June 5, from 10:00 a.m. – 12:00 p.m., at the grass area located
at the corner of Pine Avenue and Linden Avenue. The goal of the event was to draw people to take
a short survey on the SamTrans bus system in order to improve the experience for existing
SamTrans customers, grow new and more frequent ridership and build SamTrans efficiency and
effectiveness as a mobility provider.
Recreation staff delivered and assisted with setup as well as the breakdown of tables, chairs and
canopies.
Childcare Budget Presentation to City-SSFUSD Liaison Committee
At this week’s City-School District Liaison Committee Meeting at the District’s request, staff
presented a summary of the Childcare Program’s enrollment and operating expenses. A copy of
that presentation is attached to this report for the City Council’s information.
The presentation provides details on the number of children served pre-COVID and during the
current health crisis, grants, fees and cost recovery, and COVID-related operational
modifications. Also included is some brief information on the Library Department’s ASES-
funded Homework Club, hosted at the Community Learning Center.
Staff is grateful for the City Council’s and City Manager’s continued support of this essential
program.
Improving Public Places Wins County Fair Award
The Improving Public Places Committee installed two displays at this year’s San Mateo County
Fair – one garden display and one informational kiosk on recent projects that used native plants.
Both displays won first place awards in their respective categories, netting $1,100 to be used
toward future volunteer planting events. Kudos to committee members Karyl Matsumoto, Shane
Bi-Weekly Update
June 10, 2021
Page 5 of 5
Looper, and Lynn Boldenweck for their assistance setting up the display, and to Parks and
Recreation staff members for planning the displays, securing materials, and organizing the
installation of displays.
City of South San Francisco Childcare Division
City-Operated Childcare Programs•~1,400+ children and young adults•3 licensed preschools (1 Big Lift)•4 licensed before and after school programs•3 grant-funded A.S.E.S. Program(Partnership with SSFUSD. Grant renewed 2021-2024.)•Seasonal Camps (Winter, Spring, Summer)•Full of Fun Program
COVID-19 ResponseMarch 2020•Pause in-person services due to COVID-19. •Pivot to maintaining virtual connections with families.June 2020•Begin offering modified, full day preschool and summer camp programming.August 2020•Begin offering modified, full day expanded learning program to support school age students during distance learning and provide after school childcare services.•Prioritized enrollment for essential workers and SED families at 9 locations.•City of South San Francisco further subsidizes REAL Program to extend services to a full day program (10.5 hours per day) and continues offering the REAL Program at no cost to participants. ASES grant only covers 4.5 hours of after school programming per day.•Offered 50% fee waiver to 9 families in fee-based programs who were experiencing hardship for a total of $17,492 in scholarships for the school year.
GrantsOngoing Grants•After School Education and Safety Program (ASES), $247,695•Big Lift, $220,000COVID-19 Grants•San Mateo County Childcare Relief Fund, $20,636•San Mateo County Learning Hubs Expansion Fund, $17,000•Child Care Coordinating Council of San Mateo County (4C’s), $2,063•Children’s Council of San Francisco, $208Other Grants and Donations•Quality Improvement Grants from Quality Counts San Mateo County (Big Lift)•South San Francisco Friends of Parks and Recreation•Private donations•Total miscellaneous grants and donations collected: approximately +/- $10,000 annually
Preschool ProgramsLicensed Preschool Capacity/COVID capacityFull Day Monthly Fee(Resident/Non-Resident)Siebecker Preschool(510 Elm Court)55 20$652 / $729Westborough Preschool(2380 Galway Drive)59 20Little Steps Preschool(520 Tamarack Lane)BIG LIFT PROGRAM20 10Sliding scale based on family size and income.Grant-funded by the BigLift $220,000Year-round Monday – Friday 7:30 a.m. – 6:00 p.m.Waiting list 700+ families
Licensed Expanded Learning ProgramCapacity/ COVID capacity Monthly Fee(Resident/Non-Resident)Buri Buri Program 13024$4315 days Before/After$3725 days After only$652COVID Full Day (7:30 a.m. – 6:00 p.m.) Expanded Learning ProgramMonte Verde Program 20024Ponderosa Program16024Spruce Program 3010ASES Program in partnership with SSFUSDCapacity/ COVID capacityFeeLos Cerritos REAL Program5520NO FEEGrant amount $247,695Martin REAL Program 55 24Community Learning Center Homework Club75 40School Age Programs
Childcare Budget – Direct CostsDirect Costs = Childcare staff salaries and childcare program supplies only.* Fiscal year 2020-2021 expenditure and revenue are projected for the full fiscal year.Actual2018-20192019-2020 2020-2021*Revenue$2,544,745 $1,777,419 $888,860 Expenditures$3,004,702 $3,377,664 $3,058,838 Difference (Revenue - Expenditures) ($459,957) ($1,600,245) ($2,169,978)Direct Cost Recovery85%53%29%Childcare Program Budget (Preschool, Expanded Learning Program, Seasonal Camps, Full of Fun)Actual2018-20192019-2020 2020-2021*Revenue (Grant Amount)$170,000 $220,000 $220,000 Expenditures$201,840 $256,726 $240,751 Difference (Revenue - Expenditures) ($31,840)($36,726)($20,751)Direct Cost Recovery84%86%91%Big Lift Grant: Little Steps Preschool at the Community Learning Center
Childcare Budget – ASES Grant Programs* Fiscal year 2020-2021 expenditure and revenue are projected for the full fiscal year.Actual2018-20192019-2020 2020-2021*Revenue (Grant Amount)$148,526 $161,002 $161,002 Expenditures$196,248 $195,508 $313,544 Difference (Revenue - Expenditures) ($47,722)($34,506)($152,542)Direct Cost Recovery76%82%51%ASES Grant: REAL Programs at Martin and Los Cerritos Elementary Schools
Childcare Budget – ASES Grant Programs* Fiscal year 2020-2021 expenditure and revenue are projected for the full fiscal year.** Aside from the ASES grant, other City funds and grant funds are used offset expenditures and offer enhanced programming for the Homework Club. This includes recurring grants from the Woodlawn Foundation ($25,000/year) and the Department of Education Snack Program reimbursement. Other funding sources are usually one-year grants and in the last few years they have come from San Mateo County, and Broadcom Foundation for our STEM programs, and the California State Library for increasing hours for the hourly coordinator position for the Homework Club and providing staff training. Grant funding has ranged from $20,000 to last year's grant of $190,000 (over two years) from the California State Library.Actual2018-20192019-2020 2020-2021*Revenue (Grant Amount)$79,975 $86,963 $86,963 Expenditures$126,721 $135,845 $154,000 Difference (Revenue - Expenditures) ($46,746)($48,882)($67,037)Direct Cost Recovery63%64%56%ASES Grant: Homework Club at the Community Learning Center
Full Cost of Services(including indirect costs)Childcare Program Budget(Preschool, Expanded Learning Program, Seasonal Camps, Full of Fun)ProgramFY18-19 Revenue FY19-20 Full Cost(Direct + Overhead)Full Cost RecoveryChildcare $2,544,503$5,440,54747%Source: “Report on the Cost of Services (User Fee) Study” by Matrix Consulting Group, July 2020.The study did not include grants in its analysis. The ASES and Big Lift grants were not included. ($318,526 received in 2018-2019.)Direct costs include fiscal year 2019-20 budgeted salaries, benefits, and allowable expenditures. Indirect costs (overhead) include division, departmental, and citywide administration/management, custodial/maintenance, and clerical support.
July 2021 Initiatives•Monday, June 7, 2021- Summer Camp begins at Ponderosa Elementary School, Orange Park, and Terrabay Gymnasium and Recreation Center.•July 2021– Begin enrolling families into the Expanded Learning Program and REAL Program for the 2021-2022 school year.
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