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HomeMy WebLinkAboutMinutes 2006-01-07 ~'t\\ SMi ~g o n~ >- .... E;::. ~ v c::, C' ~~ 4lIFOp..~ MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO SPECIAL MEETING FIRST NATIONAL BANK BOARD ROOM 975 EL CAMINO REAL SATURDAY, JANUARY 7, 2006 (Cassette Tape No.1) 1. Call to Order 9:00 a.m. 2. Roll Call Present: Councilmembers Addiego, Gonzalez and Matsumoto, Vice Mayor Garbarino and Mayor Fernekes Absent: None Staff present: City Manager Nagel, City Attorney Mattas, and Assistant City Manager Van Duyn 3. Public Comments None 4. Items for Discussion: A. City Council Reorganization Meeting 1. Reorganization will occur in the fourth week following established election. City Council Handbook to be updated to incorporate this standard. (5-0) B. Process for Appointments through Council of Cities/City Selection Committee 1. Council gives direction on first vote and then representative has discretion on remaining votes. ') Council wants policy included in City Council Handbook. (5-0) C. Priorities for 2006 1. City Manager Priorities a) Implement an action plan to educate city employees about the short and long range budget forecasts and potential measures to keep revenues and expenditures balanced. i) City Council wants 1, 3, and 5 year budgets. ii) City Council would like projections of revenue impacts of proposed developments. Would like a variety of site uses analyzed to understand economic impacts. b) Conduct a series oftearn building, goal setting and professional growth workshops with the executive management staff. i) Supervisors must document all actions of malfeasance and hold employees responsible for actions. ii) Maintain appropriate level of response in instances of malfeasance. iii) Appropriate notice of status of disciplinary actions. iv) Ensure that solid regular performance evaluations occur. c) Create a Citizens' Academy to provide a forum to reach out and inform the community about the operations within local government. i) City Council was supportive of random/dispersed selection of25-30 applicants for the prograrn. ii) Councilmember Garbarino supportive of draft of prograrn. iii) Council would like cross-community representation even if this means random selection within applicant's groupings (e.g., youth, homeowners and renters, etc.) d) Begin construction of the Linear Park and Orange Memorial Park Recreation Building. e) Conduct a land-use study of the Oyster Point Marina to provide City Council with development options for consideration. t) IdentifY and prioritize, with Council's concurrence, the redevelopment projects for the next five (5) years. g) Continue construction of the Wet Weather Prograrn; including Phase V. h) Improve employee accountability through improved communication, timely responses to Council/connnunity, and better follow-through at all levels. i) Acquire the PUC property adjacent to El Camino Real. j) Begin construction of the Oak Avenue Housing Project. 2. Council Priorities a) Downtown - focus on downtown business and residents' concerns. b) Councilwoman Matstnnoto wants focus on public market. i) Small sta1JsIvendor to bring vibrancy to downtown and attract employees. c) Desire to minimize lawsuits - can be prevented by better training of employees. i) Focus on risk management ii) Develop and implement a risk management strategy. d) City Council doesn't want issues rushed through Council for purposes of political expediency e) City Council agreed dedication of new public facilities should be delayed until building complete and ready for occupancy. Prior Council will be recognized for their efforts. i) City Council wants addition of dedication protocol in Council Handbook. t) Overview of AB 1234 i) Expense policy to include, iflawful, costs for public events a Providing for spouse meals b. Single event limit of$250 per person ii) Training on Peninsula a. ABl234 Thursday night - MSB g) Process for City Council Requests for Infonnation i) Council n:affirmed that they want all information presented to one Councilmember to be distnbuted to all Councilmembers h) Press Protocol i) No changes in policy in City Council Handbook SPECIAL CITY COUNCIL MEETING MINUTES JANUARY 7, 2006 PAGE 2 ii) Council Attendance and Seating at Events - Council decided not to adopt a policy. If the City Council ever desires they want to sit as a group, the Councilmembers will so notifY the Mayor. j) Succession of the Chief Planner/City Clerk i) Chief Planner . Process with open recruitment . Will start with in-house recruitment (e.g. done by Human Resources) followed by use of recruiter if necessary . Related Issue - Council wants memo/notice of available professional positions - Wants info in bi-weekly report from City Manager ii) City Oetk . Garbarino/Gonzales appointed as city clerk subcommittee related to successor k) Chamber of Commerce i) Should have a retention committee ii) Wants bookkeeping improved iii) City Council wants review ofbusiness directory brochure by city management iv) City Council wants hi-monthly subcommittee meeting of Chamber representative a Wants one director and one board member I) loath Anniversary Celebration (9/19/08) i) South San Francisco City Council m) St Vincent de PauJ/Safe Hatbor i) Councilman Gonzalez - Safe Hmbor may need an extra room for training assembly ii) Vice Mayor Garbarino would support firm position with County/Safe Hatbor if they try to get lunch food service at Safe Hatborrather St Vincent iii) Councilwoman Matsumoto wants stronger enforcement against improper activity by St Vincent de Paul users n) Gift Exchange Items - i.e. Sister Cities i) Council wants to increase value/presentability of gift ii) Have staff circulate promotional catalogue to City Council 0) Promotional/Outreach Opportunities i) Want improved press for City actions. ii) Want more press rel~ - designate public information officer. p) Salary SUlVey Methodology i) After current contracts revisit 6QO,Io and 7Cf,lo levels. ii) Include administrative leave for non-management and executive 5. Closed Session: Public Employee Performance Evaluations (Pursuant to Government code Section 54957) Titles: City Manager City Attorney Report from Closed Session: No action taken. SPECIAL CITY COUNCIL MEETING MINUTES JANUARY 7, 2006 PAGE 3 6. Adjournment Being no further business, Mayor Fernekes adjourned the meeting at 1 :00 pm. :g /l~ Steven Mattas, City Attorney City of South San Francisco Approved: -0 J~:kes,~aYor City of South San Francisco SPECIAL CITY COUNCIL MEETING MINUTES JANUARY 7, 2006 PAGE 4