HomeMy WebLinkAbout08 17 2021 P&R Comm packet Agenda
CITY OF SOUTH SAN FRANCISCO
MEETING OF THE PARKS AND RECREATION COMMISSION
TELECONFERENCE MEETING NOTICE
Tuesday, August 17, 2021
7:00 p.m.
Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the
following is a general outline of our procedures:
Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted
pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020, allowing
for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health
Officer of San Mateo County dated March 31, 2020.
The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone:
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The purpose of conducting the meeting as described in this notice is to provide the safest environment for
staff and the public while allowing for public participation.
Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Vice Chair Lock and Chair Uy and essential
City staff will participate via Teleconference. Members of the public may submit their comments on any
agenda item or public comment via email or Parks & Recreation main line.
PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL
BE BY ROLL CALL DUE TO COMMISSION MEMBERS PARTICIPATING BY TELECONFERENCE.
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection at the Parks and Recreation Department in the
Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting
to which it relates, then the document or writing will be made available to the public at the location of the
meeting, as listed on this agenda.
Public Comment:
Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during
the GoToMeeting session, join the meeting from your computer or mobile device, enter your name, and
request to comment through the “Chat” function and a staff person will add you to the queue for comments
and unmute your microphone during the comment period. In the alternative, you may also provide email
comments received during the meeting will be read into the record. Please be sure to indicate the Agenda
item number you wish to address or the topic of your public comment. California law prevents the
Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your
question or problem may be referred to staff for investigation and/or action where appropriate or the matter
may be placed on a future Agenda for more comprehensive action or report.
COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation.
Remote Public Comments:
Members of the public wishing to participate are encouraged to submit public comments in writing
in advance of the meeting. The email and phone line below will be monitored during the meeting
and public comments received will be read into the record. The City encourages the submission
of comments by 6:00pm on Tuesday, August 17, 2021, to facilitate inclusion in the meeting record.
A maximum of 3 minutes per individual comment will be read into the record. Comments that are
not in compliance the Commission’s rules of decorum may be summarized for the record rather
than read verbatim.
Email: [email protected]
Electronic Comments received by email will be monitored during the meeting and read into the
record. We ask that you limit your electronic comments so that they comply with the 3 minute time
limitation for public comment.
Parks & Recreation Hotline: (650) 829-3837
Voice messages will be monitored during the meeting, and read into the record. Your voicemail
should be limited so that it complies with the 3 minute time limitation for public comment.
If you have special questions, please contact the Director of Parks and Recreation. The Director will be
pleased to answer your questions when the Commission is not in session.
ROBERT UY
CHAIRPERSON
WILLIAM LOCK STEPHEN FIRPO
VICE CHAIR SECRETARY
MICHAEL AIRES BETTY BATTAGLIA
COMMISSIONER COMMISSIONER
KRISTY CAMACHO RUTH DeNARDI
COMMISSIONER COMMISSIONER
SHARON RANALS
ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION
GREG MEDIATI
DEPUTY DIRECTOR OF PARKS AND RECREATION
Agenda
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION MEETING
Teleconference Meeting Tuesday, August 17, 2021
7:00 p.m.
A G E N D A
I. Call to Order
II. Roll Call
III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the June 15, 2021 Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only)
VII. Old Business
A. COVID-19 Response and Modified Operations Update B. Carter Park Preschool Update VIII. New Business A. Childcare Master Plan Subcommittee
IX. Friends of Parks and Recreation
X. Beautification Committee XI. Items from Commission XII. Items from Staff A. Calendar of Events
B. Administrative Update
XIII. Adjournment Next Meeting:
Regular Meeting: Tuesday, September 21, 2021
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION
MINUTES FROM TUESDAY, JUNE 15, 2021
I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, June 15, 2021, via teleconference due to the COVID-19 pandemic and local shelter in place health orders.
II. ROLL CALL: Present: Commissioners Aires, Battaglia, Camacho, DeNardi, Firpo, Lock, and Uy Absent: All were present
Staff: Sharon Ranals, ACM/Director of Parks and Recreation Greg Mediati, Deputy Director of Parks and Recreation Angela Duldulao, Recreation Manager Kari Jung, Administrative Assistant II
Erin O’Brien, Recreation Supervisor Laura Armanino, Childcare Supervisor Devin Stenhouse, Recreation Supervisor Mike Mulkerrins, Sports/Rentals Supervisor
III. PLEDGE OF ALLEGIANCE: Skipped. IV. AGENDA REVIEW: There were no changes to the agenda.
V. APPROVAL OF MINUTES OF THE MAY 18, 2021 MEETING: Approved as amended
by motion. Motion: Commissioner Firpo / Seconded: Commissioner Camacho
VI. CITIZEN PARTICIPATION: None.
VII. OLD BUSINESS: A. COVID-19 Response and Modified Operations Update Manager Duldulao shared that staffing is increasing as the department prepares to reopen which requires additional time spent training new staff and retraining returning staff.
Administration – August 2nd is the target date for reopening in person counter service citywide. Council meetings will resume in person in August and Commission meetings closer to end of the calendar year.
Aquatics operations is slightly different. Reservation program was stopped on 6/21 and the pool was opened back up to drop in similar to how it was prior to the pandemic. The drop-in schedule will be posted on the website. Swim passes are returning, and the department will be honoring balances from prior to the pandemic. 1st session started with a smaller capacity (3 per class) and will be increasing to 6 per class.
Parks and Recreation Commission Minutes of the Meeting of June 15, 2021 Page 2
Childcare – Summer Camp began 6/7 with 200 children in program (typical would be
330). 1st session was with a smaller capacity per class and will increase over subsequent sessions. Looking towards the fall the department is engaging in active discussions with the school district. Pending negotiations for additional childcare space. Will start enrolling in mid-July.
Classes –Summer session started 6/1. The department onboarded our new Recreation Division Admin, Catherine Misener. Devin is putting together Fall Activity Guide. Cultural Arts is remaining virtual through October. Open call for entries for a Study in Contrast with a deadline to submit of 7/9.
Rentals – Supervisor Mulkerrins will provide update later in the meeting. All picnic sites are opened to full capacity (except #3 or #5 at OMP due to the stormwater project) – over 400 reservations made online. Indoor rentals will start again mid-July with co-sponsored and blanket groups with lower capacity. Private rentals are being tracked on
an interest list. Facilities will reopen in August. Seniors – Still closed, and potentially opening in July. Adult Day Care reopening is pending information from licensing. Piloting soft opening for participants in yoga class and will slowly add more programming.
Sports – Jr Giants started Monday, 7/14. Co-ed softball started 7/12 at Hillside Field. Middle school sports meeting will be mid-July and be finalized in August. Open Gym on limited basis for badminton with over 200 online permits, being well managed by Jim Reidy. Tennis court reservations end 6/27 after issuing over 1,200 reservations with
a recent decline due to more outdoor activities and staff needing to be reassigned to indoor activities. Chair Uy thanked staff on behalf of the commission for the updates.
B. Fiscal Year 2021-22 Budget Update Deputy Mediati shared the updates on the FY 2021-22, focusing on fees and capital projects, reminding the commission that they must review and forward a recommendation on fee increases to council per municipal code. Last year’s fee adjustments (3% increase across the board) were suspended due to the pandemic.
Increases support COLA increases and the last was in 2019. Staff has recommended 2% increase for 2021-22 as shown in the attached to report. In prior years, the increases have ranged from 3-5%, this year is lower taking pandemic economic hardships into account.
Commissioner Aires inquired if the 2% increase applies to both residents and non-residents and if it has always been that way. Deputy Mediati confirmed that it applies for both and has always been done that way. Commissioner Aires further inquired what the split of participants is. Manager Duldulao estimated that residents makeup
Parks and Recreation Commission Minutes of the Meeting of June 15, 2021 Page 3
approximately 80% of participants with variations across programs and specialty
classes (like ballet which is a regional type of program). Commissioner Firpo inquired about the capacity of the childcare program. Manager Duldulao shared that both the preschool and after school programs are usually at full capacity (kids aging out may cause intermittent gaps). Commissioner Firpo expressed
his support of a 2% increase over potentially higher percentage increases in the future. Commissioner Camacho agreed with Commissioner Firpo, understands keeping up with inflation and would like to see childcare remain lower but understands the costs. ACM Ranals shared that the City is negotiating with bargaining units and COLA
increases was originally proposed at 1.6 in the spring and is now 3.8. Deputy Mediati explained that if fees aren’t raised now then the following year will likely be even higher and that slow incremental per year is easier on families. ACM Ranals shared that if the fee survey for following year is higher, we can advocate for more scholarship funds.
Commissioner DeNardi shared that 2% is moderate and she supports, indicating that the City’s classes are offered at a bargain for the quality provided. Commissioner Lock concurred that immense value is being provided and expressed
that a certain % of population is at bottom of the economic scale and staff should remain mindful of that portion of the population. Chair Uy shared that he doesn’t like fee increases, but if it will prevent future large increases than it is best for the community to support the increase now.
Commissioner DeNardi made a motion to support the 2% fee increase. Commissioner Battaglia seconded. The motion was passed unanimously. Deputy Mediati provided brief updates on the capital project, including the Civic
Campus, HVAC upgrades, design of a new preschool at Carter Park in the Westborough area, Orange Memorial Park ballfield upgrade, Parks 11 suites of projects, fire mitigation on Sign Hill, replacement of pool at Orange Park, and Westborough Park updates.
Commissioner Camacho inquired on the timeline for the preschool which Deputy Mediati confirmed is in design phase now through the end of the year, construction is estimated for eight months to a year, opening in 2023. Commissioner Firpo inquired if these projects are funded? AMC Ranals shared that
most are partially funded now with more out-year appropriations and some future bond sales.
Parks and Recreation Commission Minutes of the Meeting of June 15, 2021 Page 4
Commissioner Aires inquired about the new project number, PF2103. Deputy
Mediati explained that it is a portion of the larger Civic Campus project separated out for project management. VIII. New Business: A. Celebrating July is National Park and Recreation Month
Manager Duldulao shared that July is National Park & Recreation Month, celebrated nationwide since 1985. This year’s theme is Our Story which Supervisor O’Brien will be assisting to pull this campaign together sharing the City’s youth internship program where we're working with high school interns city wide and the Park and Recreation Department has two that we're onboarding. We’ll be looking for more
community members to share their stories and will be launching a social media campaign for free classes and community events, creating a field day event on July 20 from 3:00-6:00 p.m. A proclamation will be issued at the June 23 council meeting.
B. Spring 2021 Classes Summary
Supervisor Stenhouse shared a brief summary on Classes and the testing of hybrid classes. A majority of classes were below room capacity. Commissioner DeNardi inquired about the Master Gardeners class. Supervisor Stenhouse confirmed that 37 registered and 14 attended. Commissioner Aires
expressed his thanks to Supervisor Stenhouse and Veronica Ortiz for their outstanding support. Commissioner Camacho commended the team and asked about Movie Night. Supervisor Stenhouse confirmed that Movie Nights are scheduled for July 16 and
August 20 showing Raya and the Last Dragon, and Onward, respectively. Chair Uy inquired about testing a hybrid model and if there were any outbreaks. Supervisor Stenhouse confirmed that there were none in spring and only one positive case in the fall, but that was outside of the program.
IX. Friends of Parks and Recreation: Manager Duldulao shared that the Friends are evaluating fundraising for coming year and considering a virtual paint night.
X. Beautification Committee: Deputy Director Mediati reported that there has not been a Beautification Committee meeting since February of last year and there is nothing new to report. XI. Items from Commission:
Commissioner Lock shared his support for the parks projects on the CIP and under discussion for further development in out years. He further shared a recent trip to the parks where he counted dozens of kids playing and that the breadth of diversity was tremendous. He asked about the looming drought, specifically the green areas around Lindenville and if
Parks and Recreation Commission Minutes of the Meeting of June 15, 2021 Page 5
it will become a patchwork of brown lawns. Deputy Mediati shared that staff is waiting to
hear what restrictions will be proposed/implemented. Commissioner Firpo commented on the dog park closure for maintenance and now Buri Buri Park is packed with dog walkers. He thanked staff for patience and dedication.
Commissioner Aires shared that he was at the steps of City Hall for raising of the LGBTQ flag, bocce ball reopening, and at Brentwood Park he met Joaquin (a friendly and helpful staff member). He asked about any fire prevention steps being taken on Sign Hill (signage or public safety outreach). Deputy Mediati agreed that would be a good idea.
Commissioner Battaglia asked about who handles graffiti cleanup and expressed her support of the 2% increase, a little at a time is more tolerable. Deputy Mediati shared that if the graffiti is on private property then Code Enforcement would be involved, but if on a public building, access, then Public Works would handle.
Commissioner Camacho welcomed Catherine to the department. She share that the Buri Buri gophers have returned and the trees by Terrabay are looking sad with a lot of wind burn. She inquired if preschool will be at full capacity in the fall? Supervisor Armanino shared that staff is waiting for updated guidelines regarding keeping stable groups as small as possible and how to max out spaces based on changing guidelines.
Commissioner DeNardi asked about saving the succulent plants at the MSB to reuse them at another site. Deputy Mediati shared that staff has considered, but have no plans at this time. ACM Ranals shared that depending on the disposition of the property, the City may not be able to harvest the plants.
Chair Uy shared that he is happy dog park open, his support for staff that managed the all-day childcare program during the school year and is glad to hear fields are a priority for watering.
XII. Items from Staff: A. Calendar of Events. Deputy Mediati and Manager Duldulao provided a brief update of the Calendar of Events.
B. Administrative Updates Chair Uy inquired if Commissioners had any questions related to the previously shared administrative updates. None were shared. ACM Ranals shared that Emma Lewis and the Sign Hill Stewards reported seeing a Silver Spot Callippe butterfly which has not been seen since 1989 and is an
endangered butterfly. Unfortunately, Emma is leaving us in August and going to Law School. XIII. Adjournment: 8:51 p.m.
Respectfully submitted by Kari Jung, Administrative Assistant II
Staff Report
DATE: August 17, 2021
TO: Parks and Recreation Commission
FROM: Recreation Manager
SUBJECT: COVID-19 Response and Modified Operations Update
RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the status of Departmental modified operations in response to COVID-19.
BACKGROUND/DISCUSSION Since the June Parks and Recreation Commission meeting, staff has begun looking forward to expanding in-person services with increasing confidence as the State of California moves towards
Governor Gavin Newsom’s plans for moving beyond the Blueprint and fully opening California’s
economy on June 15. The recent spike in the COVID-19 Delta Variant has created additional uncertainties, however, in-person services have been expanded, most notably with the reopening of offices and public counters on August 2.
Recently, after a brief relaxing of mask wearing indoors, the City’s mask policy has been updated
to align with County recommendations which requires that masks be once again worn indoors by both vaccinated and unvaccinated individuals. Still, the Department has continued a slow rollout of programs starting with lower capacities, which
has largely been successful in terms of acclimating both staff and participants back to in-person,
group settings. This approach continued throughout the summer in the hopes that fall will begin the next phase of the Department’s post-covid recovery with even more programs being offered and the potential for indoor capacities to be allowed to reach their maximum limits.
The following is a summary of program highlights:
Administration As previously reported, offices and public counters opened to the public on August 2 for in-person services. In-person City Council meetings have resumed as well in the Council Chambers with
limited seating available, and masks required for attendees. In-person meetings for boards and
commissions will most likely take place in early 2022 as the City considers options for offering
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: COVID-19 Response and Modified Operations Update Page: 2
hybrid meetings in which city leaders, staff, and community members can choose to participate in meetings in-person or virtually.
Aquatics
Orange Pool will transition to the fall schedule starting on Monday, August 9. With morning swimming lessons ending with the close of the summer session, the Aquatics Program can now offer additional hours for lap swimming and adult recreation swim. Staff will continue to offer parent and baby recreation swim on Mondays and Fridays, along with a drop-in Aqua Zumba class on
Wednesdays. Swimming lessons and exercise classes will resume on Tuesday, September 7. Staff
is planning to resume swimming pool rentals for birthday parties and other events on Saturdays starting at 2:45 p.m., as long as there is adequate staffing during these times. The Aquatics Program continues to hire new staff and will continue recruiting through the end of the year.
The safety of staff and patrons remains a high priority. With COVID-19 cases rising, face masks are
still mandatory for anyone entering the facility. Patrons must remove their masks while in the water, as wearing a mask presents a safety risk. Pre-pandemic operation and programming will continue as long as the Department can staff programs and the public health guidelines allow the pool to remain open. At this time, the pool does not have any capacity restrictions in place.
Table A: Drop-in programming from August 9 - September 4
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: COVID-19 Response and Modified Operations Update Page: 3
Table B: Fall schedule starting Tuesday, September 7
Childcare The Department’s Before and After School Expanded Learning and REAL Programs reopened on Wednesday, August 11, when children return to in person learning at South San Francisco Unified
School District sites. Before and After School Expanded Learning Sites are licensed fee-based programs operated at Buri Buri, Monte Verde, Ponderosa and Spruce Elementary Schools. The REAL Program is grant-funded by the State of California’s After School Education and Safety (ASES) Program and operates at Los Cerritos and Martin Elementary Schools with its sister site at the Community Learning Center operated by the Library Department. The REAL Program is offered
to families at no cost. Because of the newest Delta Variant surge, many programs are opening at reduced enrollment to help curb the surge and protect children who are not yet eligible for vaccines. All the Department’s childcare programs are targeting a 50-60% capacity this fall. Staff hope to be at 75% to 100%
capacity after Winter Break pending any new surges, variants, guidelines, safety, and staffing. The Department will continue to operate with all the current safety guidelines that staff have been following over the last year and a half. Children and staff will be required to wear mask while indoors. High touch areas will continue to be regularly disinfected and frequent hand washing will
continue to be encouraged. The Childcare Program has been operating in-person, full-day program 7:30 a.m. – 6:00 p.m. since
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: COVID-19 Response and Modified Operations Update Page: 4
June 2020. The Department proudly commends its staff who have been dedicated to these programs over the last year and a half for keeping a safe and nurturing workplace/program for our youngest citizens and their fellow co-workers. It has been a long, tiring, stressful year and a half and these
young men and women have risen to the challenge with grace, patience, flexibility and always with
a smile on their face behind their masks.
Classes Registration for the fall program period of recreation classes began on Monday, August 9 for
residents and will begin Monday, August 23 for non-residents. The fall program period will be the
second consecutive season the Department will offer a majority of in-person, indoor classes. Classes will begin on Tuesday, September 7 and will take place in four buildings – the Municipal Services Building, Joseph A. Fernekes Building, Westborough Recreation Building, and Terrabay
Gymnasium and Recreation Center (in addition to the Terrabay Tennis Courts and OMP Soccer
Field). This fall, 200 classes (6 online) will be offered. This is also the second consecutive season residents were able to register in-person for classes in the Recreation Office. Unlike the previous program period, the Classes Program will not be restricted in terms of the
number of people that will be permitted in City facilities, thus not restricting the number of
participants allowed to register in each class. However, in recognition of the recent increase in positive cases of the Delta Variant, staff is decreasing the maximum capacities of several classes to allow for improved social distancing. Per County and City mandates, the Department is also requiring all individuals who participate in indoor classes to wear face coverings. PPE supplies will
still be available for use at each class, air purifiers and fans will be utilized whenever possible, and
an emphasis on disinfecting high-touch surfaces will be practiced by building attendants. Finally, each registrant will need to agree to the following updated prompt to complete the registration process:
I acknowledge that I (or my children) will:
• Always wear a mask regardless of vaccination status • Not attend class if any signs of communicable illness are apparent • Abide by all policies implemented by the Department related to public and employee health, wellness, and safety
Cultural Arts The Cultural Arts Commission plans to continue its next art exhibits in a virtual format. Upcoming are:
Virtual General Art Exhibit – “A Study in Contrast,” Friday, July 23 – Tuesday, August 31
Viewing of this virtual exhibit is open to the public and free. There were three Best of Show awards. Artist Jeffrey Nemeroff received first place Best of Show. Nadine Levin received second place and Nancy Calef, third place. Best of Show award gift certificates were funded through the contribution
of an anonymous donor. The entries were judged by art professional, Craig Corpora. Six artists were
also awarded ribbons in the two media categories, two-dimension painting and digital art/photography. The finalists will be formally acknowledged at the August Cultural Arts
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: COVID-19 Response and Modified Operations Update Page: 5
Commission meeting. The links to the two virtual galleries are:
o Gallery One: https://bit.ly/Genart1ssf
o Gallery Two: https://bit.ly/Genart2ssf
Virtual Quilting & Fiber Arts Exhibit – “One Scrap at a Time,” October 15 – November 30, 2021
(Entry deadline, October 8 or first 50 entries) More details about this event will be announced soon.
2022 Art Exhibits The first 2022 exhibit is expected to take place in February. Considerations for planning this event will follow any guidance and policies regarding special events and gatherings.
Rentals Beginning in June, all picnic sites except for sites #3 and #5 at Orange Park were open to reservations at their full capacity through the end of the usual picnic season on Sunday, October 31. Sites #3 and #5 at Orange Park are closed due to impacts related to the construction of the stormwater
capture project. Picnic reservations were open prior to June, however, picnic sites were subject to
capacity limitations depending on the Blueprint tier at the time, and reservations were limited to 60 days in advance. Picnic sites are extremely busy with over 400 permits issued to this point of the picnic season. Due to high demand, staff has also extended the rental of picnic shelters through November.
For the first time since COVID closures began, the Department resumed indoor rentals to “blanket groups” in mid-July with restrictions. “Blanket groups” are those that have a long-term relationship with the Department for recurring rentals of City facilities. All groups returned with the exception of one of the regular church groups. Capacities have been limited to 50% maximum of the posted
fire code occupancy.
Private rentals began in August, and the Department is choosing to move slowly, for many reasons but partly because the Joseph A. Fernekes Recreation Building and Terrabay Gymnasium and Recreation Center will be closed to the public through September.
Senior Services The Senior Services Program at Magnolia Center has opened its doors to the public beginning with senior yoga on Tuesdays and Thursdays from 10:30 a.m. to 11:30 a.m., knitting and crafts on Mondays and Wednesdays from 10:00 a.m. to 12:00 p.m., mahjong on Fridays from 9:30 a.m. –
1:00 p.m., as well as our drop-in gym and billiards programs which are open during the daily
operation hours for Magnolia Center. The Senior Services Program is continuing to increase in-person activities and programs so interested participants should contact staff at the Magnolia Center for the most current information.
There are additional protocols and program participant limitations due to COVID that are in place
at Magnolia Center for the safety of all who work and play there. Senior Services staff continues to support the community remotely through wellness/socialization calls, supporting Second Harvest
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: COVID-19 Response and Modified Operations Update Page: 6
Food Bank with distribution of food boxes, delivery of activity packets, and information and referral services.
The Department also looks forward to reopening the Adult Day Care Program and resuming
transportation services for clients in September.
Sports The 11th season of Junior Giants came to a close on Saturday, August 7. This year, over 190 players
and 60 volunteers participated in the program. Sports Coordinator Bill Stridbeck does an amazing
job organizing and coaching this outstanding annual program. This summer, the Sports Program was able to add a girls softball division for ages 7 to 9 and was able to form two teams. Boys were allowed to play as well in the softball division, and there were two boys who played alongside their sisters, which made it easier for their parents. Staff hope this will grow into more softball teams for
next summer! T-Ball was the biggest division with seven teams and over 90 players involved but
overall, there was lower enrollment this year from previous seasons due to the current COVID-19 status. A virtual dugout season, like last summer, was an option for parents who were concerned about their child playing with other children outside their household. Staff does not have information on the number of participants that were involved in this virtual season, as it was set up as a
combination program among all the other cities in the Junior Giants program.
As the school year approaches for the Department’s middle school sports programs, a few cities within the North County Recreation League (NCRL) have decided not to participate in volleyball, cross country, or flag football this fall due the recent outbreak of the Delta Variant. The City of
Hillsborough and City of Burlingame are among two of the cities that have decided to decline this
fall due to their school district’s decision not allowing outside groups onto their campuses. Currently, the NCRL will only be offering intramural sports for their fall season, but the NCRL is still planning to have a full regular season with 7th and 8th grade basketball beginning in November
if the COVID status improves. Sports Coordinator Bill Stridbeck will offer intramural volleyball
and flag football in September for South San Francisco middle school students and will communicate with other cities that have no restrictions about the possibility of playing some scrimmages against each other during the fall season.
The elementary school RAPP 3rd-5th grade basketball program is moving forward as normal and
will begin in September with the practices moved from Spruce Elementary Gymnasium to the Terrabay Gymnasium. The co-ed adult softball summer league returned this summer and with six teams participating. The
season will conclude at the end of August, and everyone was very excited to get back to playing
softball again.
Special Events The Department is also grateful to resume in-person special events. On Tuesday, July 20, the Parks
and Recreation Department hosted the “SSF Field Day” event at Orange Memorial Park. “SSF Field
Day” was a new celebratory event designed to collectively gather and thank the community for their continued support of the Parks and Recreation Department, especially during this past tumultuous
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: COVID-19 Response and Modified Operations Update Page: 7
year. Attendees, totaling over 400 individuals, enjoyed a variety of lawn games, a free Zumba class, and hot dogs.
Staff also hosted the first installment of the Summer Movie Night series on Friday, July 16 at Orange
Memorial Park. Despite the chilly weather, approximately 400 community members came out to watch the featured film, Raya and the Last Dragon, and enjoy an evening at the park. The next Movie Night event is scheduled to take place at sundown on Friday, August 20 at Martin School Ballfield, featuring Onward.
Parks and Facility Maintenance Since reaching the yellow tier months ago, the Parks and Facility Maintenance Divisions have been operating at full capacity and continue to do so. Efforts to increase regular cleaning and disinfection of surfaces, and improving air quality have been prioritized for employee and patron safety. Due to
the rise in Delta Variant cases all Parks Division staff are currently required to wear masks when in
communal areas, as well as when they are interacting with the public in an indoor setting.
By: Angela Duldulao Recreation Manger
Staff Report
DATE: August 17, 2021
TO: Parks and Recreation Commission
FROM: Deputy Director
SUBJECT: Carter Park Preschool Update
RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of the status of design development for a new licensed preschool facility planned for the Westborough neighborhood.
BACKGROUND/DISCUSSION The Department’s Childcare Program serves nearly 1,200 children and young adults annually through its three licensed preschools, four licensed After School Recreation Programs, two State
grant-funded REAL (Recreation, Enrichment and Learning) Programs, and seasonal and special
needs camps. The three preschools are licensed by the State of California’s Department of Social Services Community Care Licensing Program. This includes Westborough Preschool, Siebecker Preschool,
and Little Steps Preschool located at the Community Learning Center. The preschools operate
Monday through Friday, 7:30 a.m. to 6:00 p.m. Westborough Preschool, with a capacity of 59 children, and Siebecker Preschool, with a capacity of 55 children, are full fee-based programs. Little Steps Preschool, with a capacity of 20 children, is grant-funded by the Big Lift initiative, whereby qualifying participants can enroll at a greatly reduced cost or at no cost at all.
Full fee-paying participants are assessed a monthly fee of $657, while Little Steps Big Lift Program participants pay between $0 and $350 per month on a sliding scale based on household income, with an average tuition of $96 per month. In contrast, the average cost for preschool care in San Mateo County is $1,820 per month.
For the purpose of this report, information prior to the COVID-19 pandemic is being used to demonstrate the community’s need for childcare services, since the true impact of COVID-19 on childcare supply and demand remains to be seen. In addition, the City’s childcare operations during COVID-19 continue to evolve over time.
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: Carter Park Preschool Update Page: 2
Waiting List for City-Operated Preschools There are over 700 children on the City’s preschool waiting list, including unborn children, and approximately 200 families are added to the list each year. To get on the waiting list, families just
need to complete an application and pay a $31 waiting list fee. The waiting list is maintained in the
order the application was received, and rolls over year to year. Being on the waiting list is not a guarantee of entrance into the program. While enrollment can take place at any time over the course of a year, movement off of the waiting list typically takes place over the summer, as approximately 60 to 70 children graduate to kindergarten. Staff also purge the list regularly to remove children
who have turned 5 years old and would be old enough to attend kindergarten.
Childcare Budget Prior to COVID, the Childcare Program operated on a $3.9 million General Fund operating budget and a revenue budget of just over $3 million. The program is also supported by two grants, both of
which have been committed in full and without interruption during the COVID-19 pandemic. One
grant is the After School Education and Safety Grant (ASES) in the amount of $247,695 per year. The ASES grant funds the REAL (Recreation, Enrichment and Learning) After School Program at Martin and Los Cerritos Elementary Schools. The second grant is the Big Lift Grant in the amount of $220,000 that funds the Little Steps Preschool. Both grants have been in place for the past several
years.
Childcare Impact Fees In the late 1990s and early 2000s, the City recognized the growing shortage of high-quality affordable childcare options locally with increased development. In 2001, the City Council approved
Chapter 20.310 in the South San Francisco Municipal Code, which sought to help address the
growing shortage by collecting impact fees from future commercial and residential developers to fund the development and expansion of childcare facilities in the City’s major employment areas. The City requires the funds only be utilized for capital costs to establish new spaces for childcare, not toward operational costs such as paying for staff. Revenues raised from developments may be
used for the following:
• Building new childcare facilities; • Expanding existing childcare facilities; • Leasing existing commercial space;
• Establishing new family childcare homes and expanding spaces at existing family childcare
homes; • Creating new childcare facilities through the South San Francisco Unified School District; and • Creating new childcare spaces within the Parks and Recreation Department.
Westborough Neighborhood Preschool Understanding the great need for preschool services in South San Francisco, the City Council authorized the construction of a new preschool facility in the Westborough neighborhood in 2020. The Westborough area was selected by the City Council as it currently has the greatest density of
individuals on the wait list, however, staff understands this does not necessarily detail where the
most need exists. The Childcare Master Plan, which began in May 2021, will study this issue in earnest.
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: Carter Park Preschool Update Page: 3
At that time, cost estimates for new construction of a facility intended to serve 40-80 children were being tabulated, however the full balance of Childcare Impact Fees in hand at that time, totaling
$5.5 million was placed into the project fund to begin design.
After examination of City-owned properties in the area, Carter Park was determined to be the most appropriate site due to several factors related to existing conditions, vehicular and pedestrian circulation, parking, cost to construct (nearby utilities, geotechnical conditions, etc.) and adjacent
land uses / neighborhood context.
Staff engaged Sim Architects, one of the City’s prequalified on-call architects, to begin programmatic design work for the facility in May 2021.
Design Progress to Date
Staff and consultants have completed preliminary site analysis, cost estimating and program planning to determine the most appropriate location within the site and the minimum building area for efficient childcare operations in order to serve a minimum of 60 children.
Staff and consultants studied several locations within the park to site the new facility, ultimately
recommending a mid-block location along the frontage of Carter Drive, centered between Meath Drive and Duhallow Way. This location was selected based on the following criteria: • Convenient access to both parking lots and street parking
• Facility visibility
• Neighborhood context and adjacent land uses • Minimal impact to existing park amenities, leaving over 1.5 acres of parkland • Opportunities for future expansion • Wind protection for the patio/open space areas
The facility was expected to include three classroom spaces each serving 20 children, office and staff support areas, a small kitchen, and adult and children’s restrooms. On the exterior of the facility, a private patio area will allow space for large motor skill development. A new 2–5-year-old playground, a requirement for licensing, will serve the program and also be made available to the
public when not in use by the preschool, benefitting the larger neighborhood. The playground is
intended to be inclusive to all abilities, serving students and the general public. Further improvements to the park are being studied outside of the project as part of the Common Greens Capital Improvement Project, with $2.5 million of Common Greens funding allocated in total – $500,000 in FY 23/24 and $2 million in FY 24/25.
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: Carter Park Preschool Update Page: 4
Image 1: Preliminary Building Program
Image 2: Proposed Location at Carter Park
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: Carter Park Preschool Update Page: 5
Construction Type Staff and consultants studied two delivery methods: traditional (stick-build) construction or modular (or pre-fabricated) construction. Note modular construction is not to be confused with portable
buildings. The following summarizes the benefits of either delivery method.
Traditional Construction Pros • Site specific design
• Design flexibility
• Local construction contracts Cons • Higher construction costs • Longer construction period
Timeline
• Design: 10 months • Bid: 4 months • Construction: 10 months • Total: 24 months (potentially opening spring/summer 2023)
Cost (estimated)
• Soft Costs: $1.95 million • Hard Costs: $5.95 million • Total: $7.9 million
Modular Construction
Pros • Accelerated construction schedule • Cost savings • Minimal construction waste
Cons
• Possible finish limitations • Limited size and shape options • Less flexibility for design changes Timeline
• Design: 9-10 months
• Bid: 2-4 months • Construction: 7 months • Total: 18-21 months (potentially opening winter/spring 2023) Cost
• Soft Costs: $1.6 - $1.8 million
• Hard Costs: $4.8 - $5.3 million • Total: $6.4 - $7.1 million Additional costs in either scenario may be associated with LEED certification, photovoltaic systems,
or other facility upgrades.
While new construction would provide the City with the most flexibility in design, staff recommends
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: Carter Park Preschool Update Page: 6
pursuing modular construction in this instance due to the benefits associated with project cost savings and compressed construction duration. Life expectancy for both construction types are similar, estimated at 40 to 50 or more years.
Image 3: Example of Modular Construction
Fiscal Impact The current balance in the Childcare Impact Fee fund is approximately $6.7 million. $5.7 million of this amount is encumbered for the Westborough Neighborhood Preschool Project, and other projects. Additional revenues of $666,700 (2021/22) and $6,940,000 (2022/23) are projected for the Childcare Impact Fee Fund, for an approximate fund balance of $14,306,700 at time of construction,
though it must be noted these figures are estimates based on the projected developments in the pipeline. Furthermore, it must be noted that whichever delivery method is chosen, the total cost of the project will likely exceed what has been allocated in the CIP, and staff will be returning at mid-year or with
a standalone legislative item for City Council action and a budget amendment. In the interim, the project team will be researching the cost and availability of modular units to ensure that this is the best option available. Assuming the modular method, an additional sum may be needed, funded by the Childcare Impact Fund.
Staff Report
To: Parks and Recreation Commission Date: August 17, 2021
Subject: Carter Park Preschool Update Page: 7
If the preschool were operated by the City, ongoing operational costs of staffing, utilities, maintenance, and supplies would be partially offset by tuition fees, with cost recovery balanced against universal access. Increased awareness of the importance of preschool in determining future
academic success could also result in more state and federal funding for preschool facilities and
programming.
City Council Feedback Staff presented these findings to the City Council on July 28. It was staff’s recommendation to
further explore modular construction with a focus on cost and schedule savings and confirm product
availability and modular procurement process. Following the presentation and discussion, City Council requested staff explore the cost impacts of adding a fourth classroom, examine what portion of the modular construction is subject to prevailing
wage and opportunities to utilize local union labor for modular construction. Staff has researched
these items further. Below summarizes preliminary estimated costs for the fourth classroom. Addition of a Fourth Classroom The addition of a four classroom would serve 20 additional students annually with increased
operation cost to employ two additional teachers and one teacher aide.
Traditional Construction Three Classrooms Four Classrooms Soft Costs $1.99M $2.45M
Hard Costs $5.98M $7.36M
Total $7.97M $9.81M Increased cost: $1.84M. Modular Construction Three Classrooms Four Classrooms
Soft Costs $1.60-1.77M $1.93-2.13M
Hard Costs $4.80-5.30M $5.84-.6.34M Total $6.40-7.07M $7.77-8.53M Increased cost: $1.37-1.46M
By:
Greg Mediati
Deputy Director of Parks and Recreation
Staff Report
DATE: August 17, 2021
TO: Parks and Recreation Commission
FROM: Deputy Director of Parks and Recreation
SUBJECT: Childcare Master Plan Subcommittee
RECOMMENDATION It is recommended that the Parks and Recreation Commission appoint no more than three members to serve on a Childcare Master Plan Subcommittee.
BACKGROUND/DISCUSSION This past May, Parks and Recreation staff selected a consultant, Kathleen White, to assist staff in crafting a comprehensive Childcare Master Plan. Kathleen has spent decades studying and working
in the education and childcare field, most recently serving as a faculty member and department chair
for the Child Development and Family Studies Department at City College of San Francisco. The purpose of the Master Plan is to focus on improving and expanding the reach, quality and impact of early childhood education programs, childcare and youth services for South San Francisco
residents. The Master Plan will be used as a resource for guiding future operations and developments
of childcare centers and programs over the next ten to fifteen years. Feedback from the public, various agencies, care providers, and City legislative and advisory bodies will help guide the plan’s priorities. For this reason, it is recommended that the Parks and Recreation
Commission establish a subcommittee which may be used as a stakeholder group for this endeavor.
Due to Brown Act considerations, no more than three members of the Commission may serve on this group. A draft plan is expected to be presented before the entire Commission for consideration and
feedback toward the end of the calendar year.
By:
Greg Mediati
Deputy Director of Parks and Recreation
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: August 2021
Day Date Event Time Location
Sunday 01
Monday 02
Tuesday 03
Wednesday 04
Thursday 05
Friday 06 Summer Camp Ends
Saturday 07
Sunday 08
Monday 09 Fall Class Registration Begins
Tuesday 10 Centennial Trail / Orange Park Master Plan Stakeholder
Meeting #2
5:30 p.m. Zoom
Wednesday 11 SSFUSD First Day of School
Thursday 12 Centennial Trail / Orange Park Master Plan Stakeholder Meeting #3 5:30 p.m. Zoom
Friday 13
Saturday 14 Centennial Trail / Orange Park Master Plan Community Meeting
10:00 a.m. -1:00 p.m. Fernekes Building
Sunday 15
Monday 16
Tuesday 17 Parks & Recreation Commission meeting 7:00 p.m. Online
Wednesday 18
Thursday 19 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 20 Movie Night Sunset
(~8:30 p.m.)
Martin School Field
Saturday 21
Sunday 22
Monday 23
Tuesday 24
Wednesday 25
Thursday 26
Friday 27 Senior Health Fair – CANCELLED
Cultural Arts Commission 2021 Virtual Jewelry Auction (Aug. 27 – 29)
www.ssf.net/culturalarts
Saturday 28
Sunday 29
Monday 30
Tuesday 31 2021 Virtual General Art Exhibit ends (July 23 – Aug. 31)
www.ssf.net/culturalarts
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: September 2021
Day Date Event Time Location
Wednesday 01
Thursday 02
Friday 03
Saturday 04
Sunday 05
Monday 06 Labor Day/Programs Closed
Tuesday 07 Fall Class Session Begins
Wednesday 08
Thursday 09
Friday 10
Saturday 11
Sunday 12
Monday 13 Improving Public Places Committee meeting
5:30 p.m. Corp. Yard conference room or Online
Tuesday 14 Election Day
Wednesday 15
Thursday 16 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 17
Saturday 18 Coastal Cleanup Day 9:00 a.m. End of Haskins Way
Sunday 19
Monday 20
Tuesday 21 Parks & Recreation Commission meeting 7:00 p.m. Online
Wednesday 22
Thursday 23
Friday 24
Saturday 25 Downtown Concert Roberta Cerri Teglia Center Naming Ceremony
12:00 p.m. – 5:00 p.m.
10:00 a.m.
City Hall
601 Grand Ave. (formerly Magnolia Center)
Sunday 26
Monday 27
Tuesday 28
Wednesday 29
Thursday 30
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: October 2021
Day Date Event Time Location
Friday 01
Saturday 02 Citywide Cleanup Event
South City Neighborhood Night Out
TBA Varies Corp Yard Various locations
Sunday 03
Monday 04
Tuesday 05
Wednesday 06
Thursday 07
Friday 08 Entry deadline or first 50 entries: Virtual Quilting & Fiber Arts Exhibit – “One Scrap at a Time” (event date: Oct. 15 –
Nov. 30, 2021)
www.ssf.net/culturalarts
Saturday 09
Sunday 10
Monday 11 City Holiday/Programs Closed
Tuesday 12
Wednesday 13
Thursday 14
Friday 15 Virtual Quilting & Fiber Arts Exhibit –
“One Scrap at a Time,” Oct. 15 – Nov.
30, 2021 (Entry deadline, October 8 or first 50 entries)
www.ssf.net/culturalarts
Saturday 16
Sunday 17
Monday 18
Tuesday 19 Parks & Recreation Commission meeting 7:00 p.m. Online
Wednesday 20
Thursday 21 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 22
Saturday 23 Alice Bulos Center Naming Event
The Great Pumpkin, South City!
1:00 p.m. 12:00 p.m. – 5:00 p.m.
2380 Galway Drive (Formerly Westborough Recreation Center) Orange Memorial Park
Sunday 24
Monday 25 Citizen’s Academy – Parks and Recreation 6:00 p.m. – 9:00 p.m. Joseph Fernekes Building
Tuesday 26
Wednesday 27
Thursday 28
Friday 29
Saturday 30
Sunday 31
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: November 2021
Day Date Event Time Location
Monday 01 Improving Public Places Committee meeting (tentative) 5:30 p.m. Corp. Yard conference room or Online (TBD)
Tuesday 02 Election Day
Wednesday 03
Thursday 04
Friday 05
Saturday 06 40th Annual Holiday Boutique 10:00 a.m. –
4:00 p.m.
MSB
Sunday 07
Monday 08
Tuesday 09
Wednesday 10
Thursday 11 Veterans Day/Programs Closed
Friday 12
Saturday 13 2021 Thanksgiving Fun Run TBA TBA
Sunday 14
Monday 15
Tuesday 16 Parks & Recreation Commission meeting 7:00 p.m. Online
Wednesday 17
Thursday 18 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 19
Saturday 20 Orange Park / Centennial Way Open House #2 (Tentative) 10:00 a.m. – 1:00 p.m.
Fernekes Building
Sunday 21
Monday 22
Tuesday 23
Wednesday 24
Thursday 25 Thanksgiving/Programs Closed
Friday 26 Thanksgiving/Programs Closed
Saturday 27
Sunday 28
Monday 29
Tuesday 30
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: December 2021
Day Date Event Time Location
Wednesday 01
Thursday 02
Friday 03
Saturday 04 IPP Wreath Workshop 9:30 a.m. – 1:30 p.m., 4:30 p.m.
Fernekes Building
Sunday 05
Monday 06
Tuesday 07
Wednesday 08
Thursday 09
Friday 10
Saturday 11
Sunday 12
Monday 13
Tuesday 14
Wednesday 15
Thursday 16 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 17
Saturday 18
Sunday 19
Monday 20
Tuesday 21 Parks & Recreation Commission meeting 7:00 p.m. Online
Wednesday 22
Thursday 23
Friday 24 Christmas Eve/City Offices Closed at
Noon
Saturday 25 Christmas Day/Programs Closed
Sunday 26
Monday 27
Tuesday 28
Wednesday 29
Thursday 30
Friday 31 New Year’s Eve/City Offices Closed at
Noon
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: June 17, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Parks Update
Orange Memorial Park Soccer Field Irrigation Pipe Repair On Memorial Day, the Public Works standby crew responded to a main irrigation line break at
Orange Memorial Park on the soccer field. The crew was able to locate and turn off the shut off
valve and stop the water from leaking out of the broken four-inch transite pipe which was buried three feet below grade. After many attempts to find a contractor to make the difficult repair to the old brittle pipe, the Parks Division contracted Subterra to perform the work. The water was off to the park for eight days before the contractor was successful in locating parts and making the repairs
on June 9. Thankfully, the weather wasn’t too warm during that time and the field didn’t sustain
any significant turf damage.
Bi-Weekly Update June 17, 2021 Page 2 of 2
Facilities Update Sign Hill Water Tank Project Update
Building Maintenance staff was asked by the Fire Department to assist with a water tank installation project on Sign Hill. The water tank was installed to help suppress any future fires on the hill. The first phase of the project
required the installation of two concrete slabs next to the communication building to support the new tank and pump. The Building Maintenance team built the frame and poured the concrete slabs. The second phase of the
project included installing the water tank, water pump and sprinkler heads on the perimeter of the building. Building Maintenance staff recently completed installing the aspects of phase 2 and the system is now ready for testing by the Fire Department.
City Hall Restroom Lock Project Building Maintenance staff was asked to install electronic code locks in the men’s and women’s restrooms at City Hall. The locks
have codes that will be provided to the City employees occupying
the City Hall building. The purpose of installing the locks is to provide another level of safety for the City employees. City staff will be granting public access to the restrooms on an as-needed basis. The locks have not been activated but will be activated once
the public is allowed back inside the building.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: June 24, 2021 TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update
Reopening Plan for the City of South San Francisco Recreation Buildings
Throughout the COVID-19 pandemic, access to City facilities by
members of the public has been largely restricted except for
internal staff trainings and meetings, and essential services such as blood drives and voting centers. As San Mateo County moved through improved tiers on the State’s Blueprint for a Safer Economy, the Department also began offering indoor recreation
classes, restricting building entry only to registered class
participants and closing off any common areas where the public typically gathers. With the statewide reopening on June 15, the Department will further expand the public’s use of City facilities to include private rentals.
Please see Attachment 1 for a summary of how recreation buildings are currently being used for
in-person meetings and activities, and the reopening plan for further extending opportunities for
the public to rent City facilities for private meetings and events. In mid-July, indoor rentals will be open to co-sponsored groups and blanket rental groups who typically have recurring reservations to use City facilities. Capacity will initially be limited to 50%.
Private rentals from other customers will begin in August, with priority for 80 customers who have
signed up to be placed on the Department’s interest list to be notified once rentals are opened to the public. Staff is planning to reduce capacity limits for August and September events, and the exact numbers are currently under review. Rentals at the Joseph A. Fernekes Recreation Building and Terrabay Gymnasium and Recreation Center will be closed to the public through September,
as those sites are currently being used by Summer Camp.
Summer Camp Staff Training Recap
In order to prepare for Summer Camp, the Childcare Program conducts annual staff trainings the week before Summer Camp begins. This year, training took place from June 1-4. Topics that were covered included the City’s and Childcare Program’s
policies and procedures, medical management, integrated germ management, quiet time curriculum, leading activities, teaching students with trauma, discipline, fun and educational activities
Bi-Weekly Update June 24, 2021 Page 2 of 5
and games, and much more. Prior to summer training, several staff were certified in Pediatric
CPR/First Aid. Over the past year, staff had the opportunity to participate in additional trainings on SEL (Social Emotional Learning), trauma informed care, anti-bias curriculum, mandated reporting, SOGIE (Sexual Orientation, Gender Identity, and Expression), and much more.
In order to address COVID-19 safety and minimize the number of staff members gathered in person at one time, a combination of in-person and virtual trainings were conducted. In-person trainings were held at the Joseph A. Fernekes Recreation Building, Terrabay Gymnasium, and
Ponderosa Elementary School. Staff were divided into small groups to maintain six-feet social distancing while they rotated through in-person trainings. Also incorporated were two virtual afternoon trainings. Approximately 80 staff members participated in the childcare trainings.
Junior Giants Update
Before the start of each Junior Giants season, parent and coaches meetings are held to educate families and coaches on the Junior Giants program’s philosophy. These meetings were held on Saturday, May 29 and Tuesday, June 8, and were hosted on
Zoom, which was different from the in-person meeting format that typically took place in past years. In addition to the Zoom orientation meetings, Sports Coordinator and Junior Giants Commissioner Bill Stridbeck hosted an in-person coaching fundamentals clinic for coaches and team parents on Saturday,
June 12 at Ponderosa Field. This not only allowed everyone to meet in person before the start of the season, but also gave a hands-on example of simple baseball drills and strategies that new and returning coaches/team parents can use to help them run a successful season.
Assisting Bill on this day was our new Junior Giants Ambassador, Mariel Martinez, a former SSF Junior Giant herself, and Jim Dresser, coach for the Department’s Sports Program. Mariel and Jim helped with check-in and handing out equipment, keys and
hats. Jim Dresser will also help run the new softball division for eight through ten year old children this season. Overall, there are approximately 200 players and 40 volunteers registered this summer. Practices have begun and staff is excited
to get back on the field again.
Great Plates Food Program End on July 9
Great Plates Delivered San Mateo County delivers three free meals a day to older adults in San Mateo County who are at heightened risk due to COVID-19 and are unable to obtain or prepare meals on their own while sheltering-in-place. Since the program’s inception early on during the
Bi-Weekly Update June 24, 2021 Page 3 of 5
pandemic, Great Plates has been extended month to month based on available funding. Most recent
news from the County indicates that the program will be discontinued on July 9. Thanks to the regular outreach efforts of the Department’s Senior Services team, older adults in South San Francisco have a resource to connect them to various services they might need to help them through the pandemic, including sharing information about services such as Great Plates.
Great Plates Statistics for South San Francisco
Metric South San Francisco
Clients Served 743
Meals Served 425,382 Expenditures $9,358,404
Program Service Days 337
See Attachment 2 for a list of over 30 North San Mateo County restaurants that participated in Great Plates.
Given the forseeable end of the Great Plates program on July 9, staff has been contacted by Anna Sawamura, Program Services Manager from San Mateo County Aging and Adult Services, to explore opportuntities in which the County can partner with the City of South San Francisco to continue to provide meal support for homebound older adults who live in South San Francisco. The County is in the process of evaluating the level of need of the 743 current South San Francisco
participants, and has identified approximately 75 individuals with the greatest need. To date the County has been able to utilize FEMA funds for this program during Covid-19, which has greatly benefitted both the meal vendors and the meal recipients. However, this level of funding cannot be continued indefinitely. The County is considering funding a smaller program
for those communities with the greatest need. The goal is to continue meal service for a smaller number of individuals and fewer meals per day in order to stretch available funding as much as possible. Both City and County staff are researching options for continuing to provide such services in South San Francisco. Staff will report back to the City Council on this subject as more
details are known.
Orange Pool Update
Aquatics Staff Training Summer 2021 The Aquatics staff training for summer 2021 was different than most years because of the
pandemic. In total, there were about 35 Aquatics staff who received training before summer programming began on Monday, June 7. Starting in February, Acting Aquatics Supervisor Brian Noce brought in lifeguards on Saturdays and Sundays to recertify them. To safely reopen the pool for summer programming, Brian would train anywhere from four to eight lifeguards at a time, eventually getting through most of the staff recertifications. Typically, lifeguard recertifications
take place during the summer in-service training (the first week of June). However, this was not possible this year due to COVID-19 health guidelines. All lifeguards will continuously train throughout the summer on Fridays during the morning Aquatics staff meetings. Staff will practice
Bi-Weekly Update June 24, 2021 Page 4 of 5
full scenarios that cover basic lifeguard skills and rescues, victim extrication from the water, CPR,
AED, ventilations with a bag valve mask, and various other scenarios that will help them prepare for emergency situations. The swim instructors at Orange Pool are all returning staff members. Training for swim instructors
typically involves several new staff to get them up to speed before the first week of the summer session. With all returning staff, Brian was able to focus on teaching new levels to the returning instructors. This has helped as there are only about 50% of instructor staff currently teaching. In addition, moving instructors around to teach various levels offers more flexiblity in the levels offered to customers. Several new staff members will be starting in July 2021, which will hopefully
allow the Department to offer all of the planned classes for the fall session.
Reopening Schedule Changes After June 15 The summer session of Aquatics programming at Orange Pool began on Monday, June 7. At that time, programs were planned to open following State and County guidelines under the yellow tier according to the State’s Blueprint for a Safer Economy. In anticipation of loosening public health
restrictions beginning on June 15, staff planned to expand program capacity as feasible after June 15. Orange Pool is very excited to enter the next phase of its reopening plan on Monday, June 21,
when participants will notice some operational and program changes returning more to pre-
pandemic practices. Staff truly appreciates the commitment and support from all the swimmers over the past year and a half, as they have stuck with us during many schedule changes and last-minute closures. Reservations will no longer be required for lap swimming and adult recreation swim. As the “by reservation” model for drop-in programs end, monthly lap swim passes and 10-
use cards will return.
Another change includes adding additional students to the swimming lesson program to help meet the high demand. Initially, group swim lessons were registered at 50% capacity. So far this
summer, there are 241 registered participants in the Learn to Swim program. More sessions will
be starting throughout the summer. Dependent upon available staffing, the summer program will likely be able to accommodate another 350-430 participants. The below schedule depicts the summer schedule at Orange Pool.
Bi-Weekly Update June 24, 2021 Page 5 of 5
Reopening Plans for the City of South San Francisco Recreation Buildings:
Building Opening for
internal
classes/meetings
Open for co-
sponsor and
blanket
groups
Open for
Private
Rentals
Notes
Municipal Services Building Opened in June for indoor classes. Has
hosted trainings and
blood drives throughout the year.
Blanket groups are
invited back
beginning week of July 12.
Saturday, July 31, 2021 Great Commission Church began
gathering on
Sundays in June (15 people) Joseph A. Fernekes Recreation Building
Summer Camp has exclusive use. Will reopen for classes on September 7, 2021
Does not use this location Saturday, September 11, 2021
After summer camp, the floors may be refinished which will take 2
weeks
Westborough
Recreation
Building
Opened in June for
classes
Does not use
this location
Saturday, July
31, 2021
Terrabay
Recreation Center
Summer Camp has
exclusive use. Will reopen for classes on September 7, 2021
Not using this
location
Saturday,
August 7, 2021
Magnolia Center Classes began in June Co-Sponsor Meetings TBD
Saturday, August 7, 2021
Very limited private rentals at this location.
City Venues Current Opening Status
Name of Facility Open/Closed
Women’s Club Hall Not opening until October
Elks Lodge Opened with limited capacity in June
State Room Opened with limited capacity in June
Dominic’s Opened with limited capacity in June
Santo Cristo Hall Opened with limited capacity in June Basques Cultural Center Opened with limited capacity in June
SSF Convention Center Open with unlimited capacity
❖ All venues require mask unless eating or drinking until further notice.
❖ All venues are requiring proof of vaccination or negative test 72 hours prior to
entering. Checking requirement falls on permit holder not the facility owner.
Great Plates
Participating Restaurants
North San Mateo County
Restaurant Description
Le Petite Camille 20 year old restaurant serving savory Vietnamese and pan Asian dishes with
vegetarian options and gluten free options
Little Saigon Varied Asian cuisines serving roasted meats over rice, fish curries, tofu and
light breakfasts
Pinoy Heritage Foods Varied cuisines ranging from Filipino, Mexican, American Comfort, and
Italian with healthy recipes
Debbie's Creative
Catering
International and American comfort foods ranging from salmon to BBQ pork
frittatas and more
Esposto's Inc Varied cuisines with fresh ingredients from American, Mexican, Italian and
Asian foods
Amoura Restaurant Restaurant serves farm to table, fresh Californian cuisine
Fort Rey Inc DBA Fort
McKinley Restaurant
&Bar
Filipino cuisine using chicken, pork, citrus fruits, tomatoes and rice
highlighting adobo and lumpia dishes
L'Amour de KC Vietnamese breakfast, lunch and dinner, including marinades, noodles, and stir
fries. Some vegetarian options.
Nourish Inc A wide diversity of American, Latin, European, and Asian cuisines feature in
this rotation. Special focus on locally sourced ingredients.
Passionate Tseung (also
known as Joy of Hunan)
Sichuan cuisine. Sichuan food is most well-known for its hot and spicy flavor,
though it may sport sweet and sour flavors too.
IVSF Catering A new cuisine every day of the week, including Japanese, Hawaiian,
American, Mexican, French, and Italian flavors.
FPYG--AKA PATIO
FILIPINO Filipino cuisine
Red Rooster Catering Diverse mix of Italian, Mexican, and casual American favorites.
Al Fin Restaurant
Central American cuisine emphasis on Nicaraguan favorites but with Mexican
and American too--pupusas, catfish, chille rellenos, burritos, and a
cheeseburger night
Gilman Brewery Varied menu--Korean BBQ, flank steak, pork loin, etc.
Maharlika Filipino Filipino cuisine. They use chicken, pork, citrus fruits, garlic, onion, tomatoes
and rice as our staple. "They've turned down the spice for the seniors."
Pho de Nguyen Vietnamese AND American cuisine--Pho--but not JUST pho--also
beef/chicken over rice, and porkchops too.
Pita Hub Mediterranean Lebanese Cuisine Vegan options
Hana's Café American food--baked chicken, mashed potatoes, turkey sandwiches etc. and
some Americanized food-taco salad, spaghetti and meatballs
Pot City DC Chinese style hot pot. Lots of variety and includes proteins, vegetables, and
rice.
Fung Wong Classic Asian dishes many offerings
SSF Chickenbox Traditional French, Thai, Vietnamese, Italian, and Californian choices rotate
daily, with a special focus on chicken dishes.
Great Plates
Participating Restaurants
North San Mateo County
Terrace Cafe Traditional American standards, with occasional influences of Italian and
Asian cuisines.
Nicks on Grand Vegan VEGAN only-- Japanese, Korean, Chinese, Filipino, Italian, Mediterranean
and American vegan dishes
Baysider Café We serve all types of American comfort food to Mediterranean and Italian.
Salsbury steak, tri-tip, chicken dishes.
Spunbyss Simple American cuisine with a modern flare. Chicken and fish whole grain
wraps, whole grain pasta with meat sauce, chicken vegetable stir fry, etc.
House of Fusion We are a family owned Chinese restaurant focusing on ethnic Chinese food
Grand Palace Chinese cuisine with a varied menu--beef, chicken dishes
2 Forks Restaurant
The 2Forks cuisine is a fusion of traditional European and Asian dishes with a
focus on nutritional health , fresh-high quality ingredients, locally produced,
in-season and organic.
Hula Hoops Island Inspired Cuisine--Aloha burger, salmon, fish tacos, baked chicken, and
buttermilk pancakes
Red Rooster Catering Diverse mix of Italian, Mexican, and casual American favorites.
Beyond The Border
Mexican grill serving breakfast, lunch and dinner. Options include: burritos,
quesadillas, enchiladas, and tacos. Breakfast includes: waffles, frittatas,
scrambles
Santana ESG A mix of Mexican and classic American favorites- pasta, sandwiches, and
more.
Spiral Japanese Japanese Cuisine- sushi, tempura, noodles, soups and more. Includes a
Japanese breakfast.
Noodle Station Asian, largely Chinese, dishes- lot of noodles, but also duck, chicken, and
shrimp items.
Tastebuds Largely Filipino food- Abodo, Lechon, etc., but features American-style
breakfasts
Angelica's Taqueria American and Mexican classics with a variety of tastefully prepared meats.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: July 1, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Facilities Update Corporation Yard Office Project
Building Maintenance staff was tasked with converting the existing conference room into office spaces and a small portion of the underutilized lunchroom into a new conference room at the Corporation Yard. The offices have been completed and are ready
to occupy. To maximize the space in the new conference room,
Building Maintenance staff was asked to move an existing wall and reverse the door swing. Staff is currently working on installing the new wall and have ordered the new door. They plan to complete this portion of the project by the end of next week.
Westborough Center and Magnolia Center Name Change
City Council previously approved a resolution to rename the Westborough Recreation Building and Magnolia Senior
Center. The Westborough Recreation Building will be renamed the Alice Peña Bulos Community
Center, and the Magnolia Center will become Roberta Cerri Teglia Center. Building Maintenance staff has been directed to work with a signage contractor to produce and install the new signage prior to the building dedication events. In addition to the new name signage on the buildings, plaques and peripheral signage will be installed at both buildings, and the awnings will be replaced
at the Senior Center. Final design and expenses will be routed for approval in the coming days.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: July 8, 2021 TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update
Summer Community Gatherings!
The Parks and Recreation Department is thrilled to be able to gather again as a community, and
what better month to kick it off than Parks and Recreation Month! Throughout the month of July,
we will recognize and highlight the impact parks and recreation has on the South San Francisco community. We take this month to appreciate our outstanding parks and recreation professionals, as well as recognize the importance of parks and recreation and the role it plays in establishing and maintaining opportunities for physical, cultural and social well-being for all our South San
Francisco community members. All are invited to join us at these fun, free, and in-person
upcoming summer events: July Events
• Summer Movie Night
Friday, July 16, 2021 Orange Memorial Park
Raya and the Last Dragon Movie begins at sundown
• South San Francisco Field Day
Tuesday, July 20, 2021 Orange Memorial Park 4:00 p.m. - 7:00 p.m.
Free activities, free hot dogs, and lots of
fun!
August Events
• Master Plans Open House (Citywide Arts + Centennial Trail + Orange Park)
Saturday, August 14, 2021 Orange Memorial Park
10:00 a.m. - 1:00 p.m.
Come collaborate with us to create a roadmap for a better future!
• Summer Movie Night
Friday, August 20, 2021 Martin Elementary School Ballfield Onward
Movie begins at sundown
Bi-Weekly Update July 8, 2021 Page 2 of 3
Tennis Court Reservation Process Completed for 2021
In June 2020, the Parks and Recreation Department implemented a reservation system for the tennis courts at Orange Memorial Park to address COVID-related public health regulations. Players were able to reserve one of five
courts online for $6.00 per hour, and the courts were supervised by a part-time recreation leader. The courts were available to rent Monday – Sunday between the hours of 8:00 a.m. – 1:00 p.m. from June 15, 2020 – November 30, 2020, then closed temporarily during the winter. Once
reopened, reservation times were updated to Friday – Sunday only, from 8:00 a.m. – 1:00 p.m. After a year of reserving courts, there were over 1,000 permits issued for a total of 1,730 hours of playing time at Orange Park. The tennis players enjoyed the ability to reserve courts for priority use, but most enjoy the first come, first serve practice they grew accustomed to previously.
In addition to the community benefit of the tennis court reservation process during COVID, this program also offered a job opportunity to part-time staff members who would have otherwise been furloughed. As the Department continues to expand its indoor program offerings, Recreation staff are now needed for indoor activities to help with setup, cleaning and monitoring the buildings.
Lost Revenue from Orange Park Construction
South San Francisco’s 16 picnic rental sites remain a popular destination for the run of the Department’s April to October picnic
season. Due to the construction project taking place at the Orange Park
sports field, picnic sites #3 and #5 have been offline and unavailable. Both sites were scheduled to reopen after the July 4 weekend, but due to a project delay, these sites will now be closed for the entire picnic season.
Below is the total projected loss in revenue expected in a normal year for each site:
Location Revenue Loss Orange Park Site #3 $4,615.00
Orange Park Site #5 $7,390.00
Total $12,545.00 A typical picnic season brings anywhere from $180,000 – $200,000 in revenue each year. This season, due to the pandemic, the Department is on track to bring in approximately $75,000.
Bi-Weekly Update July 8, 2021 Page 3 of 3
New Master Gardener Series
A new three-part class series has premiered this summer session. The free “Master Gardener” series kicked off its first workshop via Zoom on Saturday, June 12 from 10:00 a.m. to 12:00 p.m.
These workshops are presented by volunteers trained and certified by the University of California to provide research-based information about home horticulture and pest management. They serve their communities by answering questions from the public, teaching workshops, leading plant clinics, and speaking on
a variety of subjects. This new series is made possible thanks to Parks and Recreation Commissioner Michael Aires, who is a certified UC Master Gardener. Commissioner Aires worked with Recreation Supervisor Devin Stenhouse to bring this free educational offering to
the South San Francisco community. The initial workshop was titled “Summer Vegetable Garden Planning” and received a good turnout for being the first of a brand-new series of classes offered by the Department with 14 attendees. The two-hour workshop included a PowerPoint presentation, and time for students to ask questions
and engage in relevant dialogue. High attendance is expected for the remaining workshops, with “Compost Basics for Everyone” scheduled to take place Saturday, July 10, and the final workshop of the series, “Good Bug, Bad Bug on Edible Plants,” to take place on Saturday, August 14. Online registration is still open for these classes at www.ssf.net/rec-catalog.
FOR QUESTIONS, PLEASE CONTACT THE
RECREATION OFFICE AT 650-829-3800 OR VISIT WWW.SSF.NET/REC
SOUTH SAN FRANCISCO PARKS & RECREATION DEPARTMENT
BRING YOUR SNACKS , BEVERAGES, LOW LYING LAWN CHAIRS,
BLANKETS AND SLEEPING BAG!
FRIDAY JULY 16, 2021
MOVIE BEGINS AT SUNDOWN
ORANGE MEMORIAL PARK
781 TENNIS DRIVE
SOUTH SAN FRANCISCO, CA
FRIDAY, AUGUST 20, 2021
MOVIE BEGINS AT SUNDOWN
MARTIN ELEMENTARY BALL FIELD
AT HILLSIDE BLVD & BELMONT AVE
SOUTH SAN FRANCISCO, CA
SOUTH SAN FRANCISCOFIELD DAY!781 TENNIS DRIVE, SOUTH SAN FRANCISCOTUESDAY, JULY 20, 20214:00 PM TO 7:00 PMJOSEPH A. FERNEKES RECREATION BUILDINGSOUTH SAN FRANCISCO PARKS AND RECREATION DEPARTMENTDOGSFREE HOTFREEACTIVITES& A LOTOF FUN!CO-SPONSORED BY FRIENDS OF SSF PARKS & RECREATION 650-829-3800 OR EMAIL [email protected] QUESTIONS, PLEASE CONTACT THE RECREATION OFFICE AT:
3 Master Plans, 1 ProcessHelp Envision your Community
TRAIL PARKARTSCENTENNIALORANGECITY WIDE+ +
We Want to Hear from You!Upcoming Open House
Saturday, August 14, 2021
10:00 am - 1:00 pm
Joseph A. Fernekes Building in
Orange Memorial Park
781 Tennis Drive
South San Francisco, CA 94080
The City of South San Francisco is asking the community to provide input on the Citywide Arts,
Centennial Way Trail and Orange Memorial Park master plans.
To make the most of your valuable time, the community open house will give you an opportunity
to provide feeback on all three plans at one event.
Come collaborate with us to create a road map for a better future!
For more information and updates, visit:
https://www.ssf.net/PRMasterPlans
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: July 15, 2021
TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation
SUBJECT: Bi-Weekly Update
Upcoming Parks and Recreation Department Events City Councilmembers and the community are invited to a series of fun summer events hosted by
the Parks and Recreation Department, detailed below.
Date Event Description
Friday, July 16
Sundown (around 8:30 p.m.)
Summer Movie
Night
Our Summer Movie nights are back and will kick-
off this Friday, July 16 with the movie Raya and
the Last Dragon. The movie is scheduled to begin at sundown (around 8:30 p.m.). A pop-up outreach event will also be held from 7:00 p.m. to 9:00 p.m. for the Centennial Way and Orange Memorial Park
Master Plans.
Tuesday, July 20 4:00 p.m. – 7:00 p.m.
Parks and Recreation Month Field Day
In celebration of July as National Parks and Recreation month, we invite the community to join us on Tuesday, July 20 from 4:00 p.m. - 7:00 p.m. for our Field Day event at Orange Memorial
Park. This free event will include lawn games, Zumba classes, and barbequed hot dogs (while supplies last). Come out and enjoy an evening with the community! We’ll also be hosting an Orange Memorial Park and Centennial Way Master Plan
outreach table during this event.
July 23-August 31 Virtual General
Art Exhibit
The South San Francisco Cultural Arts
Commission presents a virtual art show titled “A
Study in Contrast.” The online exhibit featuring two-dimension art, digital art, photography, and three-dimension art pieces will open online on July 23. Visit www.ssf.net/culturalarts for more
information. Saturday, August 14 10:00 a.m. – 1:00 p.m. Master Plan Open House (Citywide Arts,
The City of South San Francisco is asking the community to provide input on the Citywide Arts, Centennial Way Trail and Orange Memorial Park
Bi-Weekly Update July 15, 2021 Page 2 of 3
Centennial Trail and Orange Memorial Park)
Master Plans. The community open house will give residents an opportunity to provide feedback on all three plans at one event. This event takes place at the Joseph A. Fernekes Building, 781
Tennis Drive.
Friday, August 20 Sundown (around 8:30 p.m.)
Summer Movie Night The last movie night of the summer will be held at the Martin Elementary School Ball Field. The featured film will be Onward. This will be a great
event to celebrate the end of summer and the
beginning of the school year. The movie is scheduled to begin at sundown (around 8:30 p.m.). A pop-up outreach event will also be held from 7:00 p.m. to 9:00 p.m. for the Centennial Way
and Orange Memorial Park Master Plans.
Parks Update Grand Avenue Library Fencing
Parks staff have been working to install a new fence on the wall to the rear of the Grand Avenue Library. Previously this wall was not fenced and posed a
fall hazard to children or adults that may have sat on the wall. This fence greatly increases the safety for all users of this area and the security of the library.
The fence material was matched to the existing fencing around the playground to give a consistent appearance and ornate, historical feel to the
area. Citywide Common Greens and Right-of-Way Maintenance The Parks Division recently awarded two contracts for citywide maintenance, which started on
July 1. For the first time, the maintenance contract has been divided by scope of service; half consisting of Common Greens areas, and the other half consisting of right-of-way and median maintenance. Frank and Grossman Landscape Services was awarded the right-of-way and median maintenance contract, while Gothic Landscaping was awarded the Common Greens maintenance
contract. Structuring the maintenance scope in this manner allows for greater staffing and oversight
in the areas of maintenance, which leads to increased quality and benchmark standards for these areas.
Bi-Weekly Update July 15, 2021 Page 3 of 3
Helen Putnam Award of Excellence The Parks Division recently was awarded the Helen Putnam Award of Excellence for natural resources programs on Sign Hill. The application highlighted the Department’s push to increase
volunteerism, nature education, and outdoor engagement on Sign Hill and the city abroad. It also addressed the vast amounts of restoration work that have occurred on Sign Hill and the positive effects that staff have seen over the last few years. Native species have increased in frequency and even species not seen on Sign Hill in decades have returned to the hill. The award will be accepted in September, and while this award cannot be publicly announced at this time, staff found it
important to share with the City Council.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: July 22, 2021 TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update
Community Summer Movie Night
The Parks and Recreation Department hosted the first
installment of our Summer Movie Night series on Friday,
July 16 at Orange Memorial Park. Despite the chilly weather, approximately 400 community members came out to watch the featured film, Raya and the Last Dragon, and enjoy an evening at the park. Prior to the movie,
community members were able to provide input for the
Orange Memorial Park and Centennial Way Trail Master Plans, as well as find information from both the Parks and Recreation Department and the Library. Throughout the night, movie-goers expressed how delighted they were to be attending community events again.
We hope you can join us for our next movie night on Friday, August 20 at sundown (approximately
8:30 p.m.) at Martin Elementary School Ball Field where the featured film will be Onward.
Bi-Weekly Update July 22, 2021 Page 2 of 5
Second Course Meal Program
In response to COVID-19, with many seniors confined to their homes and
experiencing food insecurity, San Mateo County established the Great Plates program. The County contracted with local restaurants, which were also faced with financial hardship during the extended
shelter in place mandates, to deliver three prepared meals to qualifying seniors five days per week. The temporary program was paid for through federal crisis relief funding. In South San Francisco, 765
individuals received the meals delivered to their homes. The Great Plates program ended on Friday, July 9. However, on July 8 the County Board of Supervisors approved funding to be able to extended a much more limited meal service for individuals with the greatest need.
The County reached out to selected cities in San Mateo to establish a transitional meal program targeted at homebound seniors with high need, to be called the Second Course program. Instead of delivering three prepared meals per day, Second Course will provide 5 frozen entrees, 5 pieces of fresh fruit, 5 servings of bread, and milk or juice to each recipient per week. The County vetted the group receiving Great Plates meals, and reduced recipients to approximately 108 seniors in
South San Francisco, with new participants placed on a waiting list as received. The cities in the County differ significantly in terms of their involvement in providing senior meal programs and the extent to which local non-profits such as Self Help for the Elderly, Second Harvest, Meals on Wheels, and others operate. The County initially asked South San Francisco to research and contract with a food vendor to make and freeze the meals, and find a vendor or stand up a volunteer
program to deliver the meals, based on a firm reimbursement rate of $15 per meal, starting on July 12.
Bi-Weekly Update July 22, 2021 Page 3 of 5
Based on staff’s concerns about being able to establish a program on such short notice, the County
agreed to secure the Sheriff’s Office to prepare the frozen meals, and they secured a vendor to provide drivers to deliver the meals. The City agreed to a one-month interim plan by providing space at the Roberta Teglia Center (Magnolia Center) to accept the meal delivery; mapping recipients into routes; and pulling Parks and Recreation staff away from their regular duties to sort the meals into bags for delivery. After the first week, in which meals were delivered on Monday
and Wednesday, City staff proposed that since the food is frozen that all five meals for the week be delivered on one day to reduce the delivery trips and reduce the sorting operation to one morning a week. Meal deliveries were made on July 12, 14, and 19 to approximately 108 individuals. Each meal distribution has gone very smoothly, with only one more delivery scheduled for Monday, July 26.
During this interim period the County has been exploring a long-term solution, and are in discussion with the San Francisco Meals on Wheels program. SF Meals on Wheels has the capacity to serve multiple North County cities, and is interested in working with the County. Conversations
are in progress. Although the County does not yet have a signed agreement, they are hopeful that
this could be a successful long-term solution for the post-Great Plates meals program, and will keep us posted on the status. Staff are very appreciative for the County’s support for homebound South San Francisco seniors in need, and their efforts to secure a meal provider and delivery service. Kudos to Kelli Jo Cullinan and Parks and Recreation staff for stepping up to coordinate
this program for the month of July with only a few days of notice. Thanks also to Jessica Mullin
for coming out as a volunteer driver on the first day of the City’s interim effort.
Common Greens Rehabilitation
Earlier this month, Vice Mayor Nagales forwarded an email from a resident noting concerns on
the maintenance of a play area in the Common Greens on Gellert Boulevard at Wexford Avenue. Landscape areas presented by the resident were in need of attention, and the playground needed cleaning to remove dust and lichen. Improved maintenance of this particular area has been a sore subject; staff have asked the previous contractors numerous times to improve maintenance of this
area, with no response in the waning days of the now expired contract. Fortunately, at this time,
staff has found our two new contractors to be more responsive and focused on preventative maintenance of these areas to avoid situations like this. In the coming weeks, staff and contractors will be removing the dead pine tree, repairing
deteriorating benches, removing weeds, cleaning the playground, and performing some additional
landscape improvements. As the Council may be aware, most of these areas were constructed approximately 40-50+ years ago, and have aging infrastructure. Parks staff recently submitted a CIP request to begin
rehabilitation of these small parks and common areas. Overall, $2.5 million are programmed for
the CIP, with $500,000 in FY 23/24 and $2 million in FY 24/25. Currently, the Division is developing a prioritized plan of which areas need to be addressed based on amenity conditions, historical frequency of infrastructure repairs, and community utilization. Where appropriate, staff will determine if partial rehabilitation or complete reconstruction is appropriate. This plan will be
shared with City Council before action is taken.
Bi-Weekly Update July 22, 2021 Page 4 of 5
As staff work to finalize the plan of restoring some areas over time, Parks staff are also addressing issues in the near term. Recently, Parks staff re-issued a newly formatted RFP for maintenance in the Common Greens, separating this scope of work from the right-of-way portion this contract previously entailed. Additionally, the Division is looking to recruit part-time help to perform work in the Common Greens and has a tree crew dedicated to maintaining the trees within the Common
Greens. Staff have also inventoried benches, stairs, and other assets that need replacing and are working to replace these year-round, however given the amount of aging infrastructure reaching end of life at the same time, this is a very significant lift.
Drought Condition Preparation and Response
As the conditions of the California drought continue to worsen, the Parks Division has continued to implement water saving practices and adjust landscapes accordingly. California has been in a prolonged drought for numerous years, and this year has been exceptionally dry.
While staff waits for water restrictions to be imposed by the State of California and local water agencies, staff is developing a detailed zone by zone plan for which landscape areas may receive reduced or no water. Staff plans not to reduce water to sports fields if at all possible, as staff is still working to repair poor field conditions created as a result of previous water restrictions. Instead,
staff hopes water savings elsewhere will allow for us to responsibly save water, while continuing
to offer safe playing surfaces and not hamstringing the future condition of sports field turf health. The Parks Division continues to install drip irrigation, replacing overhead spray irrigation that loses water to evaporation, wind drift, and run off. Additionally, staff have focused on reducing
the City’s non-essential turf footprint over the years, including this year.
The Parks Division recently converted portions of turf at Sister Cities Park to a native, drought-tolerant pollinator garden with hopes to expand this as budget allows. Staff are also working to identify additional ornamental turf areas that can be converted to drought-tolerant planter beds. In
addition to these conversion projects, the Division has
instructed contractors to begin reducing water to ornamental turf areas, so some browning will be more apparent. The Division is looking for rebate opportunities for this work to help supplement efforts
and expand the scope of the turf conversions. Parks
staff have also increased the planting of trees which helps keep planting areas cooler, and conserve water within the areas under the canopy. Trees take time to grow and for the City to reap the benefits, but will and
do play a crucial role in saving water across the city.
Additionally, Parks and Recreation staff have developed a proposal to extend recycled water from the Storm Water Capture project at Orange Memorial Park along Centennial Way to the Community Civic Campus. Originally designed to provide recycled water to Orange Memorial
Park, the expanded project would save millions of gallons of drinking water each year. Staff is
Bi-Weekly Update July 22, 2021 Page 5 of 5
very excited that the City’s funding request for $1M for this project was included as an earmark
recommendation by Senator Padilla for federal funding, and we are anxiously awaiting notification as to whether or not the project will be approved. Fortunately, Centennial Way was designed with “purple pipe,” which is required to carry recycled water, in anticipation of someday having a source. Kudos to Parks staff for having the vision to
propose the recycled water extension, preparing the earmark application, and for specifying prior to knowing that there would be a recycled water source that the new Civic Campus grounds should also utilize purple pipe in anticipation that it might be available down the road. Not having to replace all of these water lines to be able to implement a recycled water project is a tremendous savings.
Westborough Recreation Center and Magnolia Center Building Signage Update The Parks and Recreation Department has been working with contractors to design and develop
proposals for renaming of the Westborough Recreation Building and the Magnolia Center. The
Westborough Recreation Building will be dedicated and renamed the Alice Peña Bulos Community Center on October 23, and the Magnolia Center will be dedicated and renamed the Roberta Cerri Teglia Center on September 25.
In addition to the new exterior signage on the buildings, plaques and interior peripheral signage
will be replaced at both buildings and the awnings will be replaced at the Magnolia Center. The building names will be created using 10” bronze cast letters and installed at the entrances of both buildings as previously directed by the City Council’s Naming Subcommittee. The plaques will be made from etched glass and will include a photo of each person as suggested by Mayor
Addiego. The cost of this signage package is approximately $20,000.
The Magnolia Center has an awning in the front and back of the buildings. The black canvas will be replaced and the name and address will be embroidered on the new canvas. The cost for the new awnings is $6,500.
Attached are renderings of the new signage for City Council’s review and feedback. Should you have any questions on this, please feel free to share them with Deputy Director Greg Mediati at [email protected] by Wednesday, July 28 to allow ample time for ordering of materials and installation.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: July 29, 2021 TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update
Westborough Recreation Center and Magnolia Center Building Signage Update In last week’s Thursday Memo to the City Council, Parks and Recreation Department staff presented renderings for the renaming of the Westborough Recreation Building and the Magnolia Center. The Westborough Recreation Building will be dedicated and renamed the Alice Peña
Bulos Community Center on October 23, and the Magnolia Center will be dedicated and renamed the Roberta Cerri Teglia Center on September 25. Based on feedback received, staff has made two alterations to the renderings, namely:
1. Adding the mockups of the new canvas awnings in the front and rear of the Magnolia (Teglia) Center, which were previously not shown, as this work is being performed by a separate specialized canvas signage vendor; and 2. Enlarging and better centering the building signage on the front of the Magnolia (Teglia)
Center.
In addition to the new exterior signage on the buildings, plaques and interior peripheral signage will be replaced at both buildings. The interior plaques will be made from etched glass and will include a photo of each person as suggested by Mayor Addiego.
Attached are renderings of the new signage for City Council’s review and feedback. Should you have any questions on this, please feel free to share them with Parks and Recreation Deputy Director Greg Mediati at [email protected] by Wednesday, August 4 to allow ample time for ordering of materials and installation.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: August 6, 2021 TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update
Cultural Arts Commission – “A Study in Contrast” Virtual General Art Exhibit
The Cultural Arts Commission presents its third of four annual art shows, a virtual General Art
Exhibit. The theme of the 2021 juried exhibit was “A Study in Contrast.” Artists were invited to
stretch their imagination and show contrast – literally or conceptually. Works in assorted media including painting, photography, sculpture and mixed media are on display. Twenty-seven artists from around the Bay Area submitted entries.
There were three Best of Show awards. Artist Jeffrey Nemeroff received first place Best in Show.
Nadine Levin received second place and Nancy Calef, third place. Best of Show award gift certificates were funded through the contribution of an anonymous donor. The entries were judged by art professional, Craig Corpora. Six artists were also awarded ribbons in the two media categories, two-dimension painting and digital art/photography. The finalists will be formally
acknowledged at the August Cultural Arts Commission meeting.
The exhibit opened on July 23 and will run through August 31. Viewing is open to the public and free.
The links to the two virtual galleries are:
Gallery One: https://bit.ly/Genart1ssf Gallery Two: https://bit.ly/Genart2ssf
SSF Parks and Recreation Field Day
On Tuesday, July 20, the Parks and Recreation Department hosted the “SSF Field Day” event at Orange Memorial Park. “SSF Field Day” was a new celebratory event designed to collectively gather and thank the community for their continued
support of the Parks and Recreation Department, especially
during this past tumultuous year. Attendees, totaling over 400 individuals, enjoyed a variety of lawn games, free Zumba class, barbequed hot dogs, and an overall great time!
In addition to Parks and Recreation staff, four of the Youth Summer Internship Program (YSIP)
participants were instrumental in the success of the event. Viviana Hernandez, Danielle Leong, Marianne Lopez, and Noelle Toy took the lead on the orchestration of the lawn games which
Bi-Weekly Update August 5, 2021 Page 2 of 6
included corn hole, kite flying, badminton, and more. In addition, attendees also had the
opportunity to provide input for the Orange Memorial Park and Centennial Way Master Plans. Thanks to a donation from the South San Francisco Friends of Parks and Recreation group, attendees were also able to enjoy complimentary hot dogs.
In all, the SSF Field Day event was a huge success, showcasing the return of the South San Francisco community spirit, as members of the public mingled and gathered together once again.
Fall Operational Hours – Childcare Programs
The Childcare Program’s Before and After School Expanded Learning and REAL Programs will be returning to normal operational hours in the fall as the South San Francisco Unified School District reopens for in-person learning. School starts on Wednesday, August 11 and each site will open its doors to previously enrolled students. New families that submitted forms for the lottery
to enroll in the program are currently waitlisted. Due to the current rise in positive COVID cases,
current staff availability, and the fact that children are not yet able to be vaccinated, many childcare programs are opening their doors to 50% enrollment. The Department’s school-age childcare programs will also open at a reduced capacity to continue to protect staff and children.
Last year, the Childcare Program was limited to just two program rooms at the larger school
sites. This year, staff is happy to report that we are operating in all of our usual program spaces, and thus are able to take more children into program than the previous year. We will continue to require children and staff to wear masks while indoors, disinfect high touch areas, promote social distancing, and recruit qualified staff for our program. When it is safe to do so and when best
practices, guidelines, and staffing allow, we will begin to invite families on the wait list to enroll.
Commissioners take advantage of Field Day for a casual meet-up. After over a year of virtual meetings, this would be the first time for some of the newest commissioners to meet their colleagues in person. Left photo (left to right): Parks and Recreation Commissioners Betty Battaglia, Steve Firpo (Secretary), Ruth DeNardi, Michael Aires, Robert Uy (Chair). Right photo (left to right): Cultural Arts Commissioners Michael DeNatale (Chair), Lynn Boldenweck, Zubin Maharaj, Raul Ramos
Bi-Weekly Update August 5, 2021 Page 3 of 6
Enrollment as of 7/30/21
Modified COVID
Capacity*
Traditional
Capacity
Before & After School Expanded Learning Program Buri Buri 87 130
Monte Verde 115 200
Ponderosa 80 160
Spruce 18 30
REAL Program
Los Cerritos 25 55
Martin 28 55
*Modified COVID Capacity is subject to change pending public heath guidelines and best practice recommendations, and staff availability. Capacity limits are informed by classroom size to allow for social distancing indoors.
Status of School-Age Sports Programs Elementary School Sports Staff are pleased to welcome back our Elementary Sports Program to normal status with RAPP
third through fifth grade basketball starting in September, and RAPP kindergarten through second grade basketball in January and March. The basketball programs typically use the gymnasium at Spruce Elementary School for a portion of the RAPP youth basketball program, and staff is waiting for confirmation from the School
District regarding a decision to allow outside groups use of their facilities. If the School District will not allow the City use of the Spruce Gymnasium, the Department’s backup plan includes use of outdoor courts in City parks, or rescheduling some programs around in order to utilize the Terrabay Gymnasium.
Middle School Sports The South San Francisco Parks and Recreation Department along with neighboring partner cities in the North County Recreation League (NCRL) met over the summer to discuss options for proceeding with this year’s middle school sports programs.
Unlike Terrabay Gymnasium and Recreation Center, which is a City building, most cities must rely on using school district facilities for their programs. Some cities’ options of school gymnasiums are limited due to construction, or due to policies restricting these schools from allowing any outside groups on their campus for any indoor activities.
The NCRL will allow all outdoor sports competitions to continue as normal, but the fall indoor sports leagues will only be offered as an intramural program. Flag football will continue in September as a tri-city league, but indoor volleyball will have to be changed to an intramural program within each city. Members of the NCRL board, of which Sports Coordinator Bill
Stridbeck is an active member, have discussed that it might be in the best interest of the students’
Bi-Weekly Update August 5, 2021 Page 4 of 6
safety and health to wait out any indoor tri-city leagues for the fall season, and to focus on
preparing for basketball season which will begin in November.
Indoor Rentals Resume
As part of the Department’s staggered approach to reopening, the Rentals Program first invited
“blanket” rental groups to return indoors in mid-July. Blanket groups are those that have a long-term relationship with the Department for recurring rentals of City facilities. The returning blanket groups are the Great Commission Church (every Sunday); Buri Buri Senior Dance Group (every Thursday and two Sundays a month); Ageless Seniors (every Wednesday); and the Smooth Dancers (third Sunday of every month); all of which have had successful returns to the Municipal
Services Building. Although the COVID-19 rules and guidelines are continuing to change, all groups have been able to pivot to any new adjustments. The first indoor private rental events by the public will be added to the Municipal Services Building
as well as the Westborough Recreation Building in August. The Terrabay Recreation Center and
Joseph A. Fernekes Recreation Building will not be opening until September, to allow continued access for the Childcare Program’s Summer Camps to occupy these spaces. While the closure of Terrabay and the Fernekes Building to private rentals is not ideal compared to normal operations, the closures buy the Department some time to build up its staffing levels in order to support more
events. All capacities for each location have been lowered from their normal limits to help with
spacing tables and chairs for events. In addition, private events can only be booked six months out, rather than the standard 11 months out, in an effort to ease the administration of private events given the ever-changing COVID rules.
Orange Pool - Fall 2021 Programming
Orange Pool will transition to the fall schedule starting on Monday, August 9. With the morning swimming lessons ending, the Aquatics Program can now offer additional hours for lap swimming and adult recreation swim. Staff will continue to offer parent and baby recreation swim on Mondays and Fridays, along with a drop-in aqua Zumba class on Wednesdays. Swimming lessons
and exercise classes will resume on Tuesday, September 7. Staff is planning to resume swimming pool rentals for birthday parties and other events on Saturdays starting at 2:45 p.m., as long as we have adequate staffing during these times. The Department continues to hire new staff and will continue recruiting through the end of the year.
The safety of staff and patrons remains a high priority. With COVID-19 cases rising, face masks are still mandatory for anyone entering the facility. Patrons must remove their masks while in the water, as wearing a mask presents a safety risk. Pre-pandemic operation and programming will continue as long as the Department can staff programs and the public health guidelines allow the pool to remain open. At this time, the pool does not have any capacity restrictions in place.
Bi-Weekly Update August 5, 2021 Page 5 of 6
A. Drop-in programming from August 9 - September 4.
B. Fall schedule starting Tuesday, September 7
Bi-Weekly Update August 5, 2021 Page 6 of 6
Cost Benefit Analysis – Equipment for Movie Night in the Park
In response to a question from Councilmember Coleman, the following report aims to provide clarity as to why the Parks and Recreation Department continues to contract audio visual services for the annual Movie Night in the Park series.
The primary reason for the decision is cost. In 2021, the Department hired Fog City Audio Visual (formally known as Avista Audio Video Rentals LLC, which we have also hired in the past). The following is a list of the equipment that comes standard with their services along with the median cost of these items if the Department were to purchase the equipment:
• 20’ x 11’ Inflatable Screen: $3,199
• 10K Lumen Epson Projector: $12,310
• 4 QSC K10 Speakers: $2,999
• Audio Mixer: $99
• BluRay/Standard Player (4K w/enhanced audio resolution): $178
• Audio/Video/Power Cabling: $49
• Shure Wireless Combo Microphone Kit: $549
The total cost for all equipment is $19,383. The cost to rent the equipment for each movie night is $1,800. Showing two movies each summer as traditionally done, it would take almost 11 years for the Department receive any return on investment, however after 11 years, the equipment originally purchased would likely be obsolete.
This also does not account for equipment maintenance and repairs. Additionally, the cost of the technician is $200 per movie, which includes equipment set-up, movie time, and breakdown. The Department, not having expertise in this area, would need to rely on the IT Department to operate the equipment in the event any troubleshooting would be needed.
Because this event takes place after regular work hours, this would be considered overtime for one IT staff person. At $76.68 per hour for four hours, the cost would be $306.72 (compared to the $200 from our vendor). In summary, the Department relies on contracted resources to provide audio and video services in
the production of our movie nights primarily to save on costs while also receiving quality, reliable, and consistent results.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: August 12, 2021 TO: Mayor, Vice Mayor and Councilmembers
FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update
Paradise Ballfield Movie Night Preparations
On Friday, August 20, the Parks and Recreation Department will be hosting a movie night event
at the Paradise Ballfield (Martin School Field), and the Parks Division has been busy prepping the
ballfield for the event. Tasks performed so far include weed abatement, trimming ivy and ice plant, drinking fountain repairs, gopher abatement, and top dressing the field with over 30 yards of soil to level out the field surface. Staff also over-seeded the entire outfield with the top dresser in hopes to reduce any bare spots from field usage. In addition to this, Parks staff dethatched the field arc,
which is a way to reduce mounding in the playing field, and replaced the backstop with all new
wood in its entirety.
Sign Hill Stewards Update
As of July 30, Emma Lewis, the Natural Resources Specialist who ran the Sign Hill restoration
program, has left the City to pursue further education in the practice of law at Berkeley Law School. While she will be missed, the Parks Division is happy for her accomplishments and for the enormous impact she has had on the City in her two years working with us. For the time being, volunteer events on Sign Hill will be reduced until her vacancy can be filled. Parks staff are
working to re-post the hourly Natural Resources Specialist job listing and get a new specialist on-
board before the winter season. The Parks Division does still have a Natural Resources Aide that continues to spend 20 hours a week on the hill continuing restoration efforts.
Grand Ave and Oak Ave Median Improvements
Parks Division staff are currently working to rehabilitate the medians at the intersection of Grand Avenue and Oak Avenue. In 2019, a Parks Division intern with assistance from
staff designed landscape plans for the
medians. The Division is excited to finally be able to execute the plans, which were put on hold during COVID. Prior to this upgrade the island was largely filled with weeds that
were abated annually. This new layout is
drought tolerant, serves as host plants for pollinators, and ties in with the median just down around the corner on Mission Road.
Bi-Weekly Update August 12, 2021 Page 2 of 3
Westborough Park Improvements Update
The Parks Division is currently working to upgrade several park amenities at Westborough Park. On August 23, the surfacing in both playgrounds will be repaired. Work is estimated to take one week. Additionally, Parks staff are working to submit a bid package for repairs to the Westborough Park upper pathway, which is in disrepair. Parks is also obtaining quotes to perform resurfacing
maintenance on the tennis courts, and to add pickleball lines to make courts more available to a variety of users.
Corporation Yard Office Project Update Building Maintenance staff were tasked with restructuring several spaces in the Corporation Yard, as the Public Works and Parks and Recreation Departments have run out of administrative space
for their staff at this location. Building Maintenance was charged with converting the existing
Corporation Yard conference room into office space, and to create a new conference room by converting part of the lunchroom. The new offices have been completed and are ready to be occupied.
Additional space was made for the new conference room by moving an existing wall, and reversing
the door swing. This additional space has allowed adequate room for the original set of table and chairs, as furniture and accessories were re-used from the former conference room. Staff has just completed the new conference room space, which included new paint and new carpet. The conference room is ready to use, just in time for City staff as they return to the office.
Bi-Weekly Update August 12, 2021 Page 3 of 3
Corporation Yard Gym Improvements
The Corporation Yard Gym has been in a state of deferred maintenance for the past few years. The walls show considerable age, and the state of the tattered carpet poses a safety concern. The Building Maintenance team will be working on this space over the next couple of weeks. The plan is to remove all gym equipment, repaint the walls, and replace the torn carpet before returning all
the equipment. This project may take several weeks to complete, as it will be worked on in between other projects and daily service requests.
P.O. Box 711 (City Hall, 400Grand Avenue)
South San Francisco, CA
City of South San Francisco
Legislation Details (With Text)
File #:21-576 Name:
Status:Type:Staff Report Passed
File created:In control:7/8/2021 City Council
On agenda:Final action:7/28/2021 7/28/2021
Title:Report regarding a resolution to approve proposed amendments to the Master Fee Schedule for
Fiscal Year 2021-2022 (Heather Enders, Management Analyst II)
Sponsors:
Indexes:
Code sections:
Attachments:1. Attachment 1 Proposed Master Fee Schedule.pdf
Action ByDate Action ResultVer.
City Council7/28/2021 1
Report regarding a resolution to approve proposed amendments to the Master Fee Schedule for Fiscal Year
2021-2022 (Heather Enders, Management Analyst II)
RECOMMENDATION
Staff recommends that the City Council of South San Francisco adopt a resolution to approve proposed
updates to the City of South San Francisco Fiscal Year (FY) 2021-22 Master Fee Schedule.
BACKGROUND/DISCUSSION
Under state law, public agencies are permitted to recover the costs associated with providing certain services
considered to be a “personal choice” or “user fees.” All fees on the Master Fee Schedule are for services that
are considered user fees.
Services provided by the City which are discretionary in nature and benefit a specific user rather than the entire
community are typically funded in whole, or in part, by user fees. General Fund tax dollars then subsidize any
amount not covered by user fees. Such services are provided to a specific customer for their singular benefit.
Some examples of these types of services are building permits or recreation classes. By law, most user fees may
not exceed the estimated reasonable cost of the service for which they are collected.
Best practices are to complete a user fee study roughly every five years. The last comprehensive user fee study
adopted by Council was in FY 2016-17. On August 28, 2019, City Council passed resolution number 113-2019
approving a contract with Matrix Consulting Group to conduct a comprehensive user fee analysis. The goal of
the contract was to study the actual cost of delivering fee-related City services, of which the largest component
is labor costs. From there, it would allow the City to update the overall fee schedule to align with the data.
However, in March 2020, South San Francisco, like so many businesses worldwide, had to adjust its business
practices quickly as the pandemic gripped the country. Given the paradigm shift on City operations, as well as
the number of programs that were forced to shutter, much of the assumptions related to labor costs are no
longer valid. As a result, staff intends to return to Council next year to seek approval to conduct an updated user
fee study that will take into account a “post-COVID” business reality.
In the interim years between comprehensive user studies, the Master Fee Schedule is typically updated annually
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In the interim years between comprehensive user studies, the Master Fee Schedule is typically updated annually
by the Consumer Price Index (CPI). Staff did not seek an update or increase to the fees for FY 2020-21 in
consideration of the deep economic impacts of the pandemic on the community. As we enter FY 2021-22, staff
recommends that the City Council adjust the Master Fee Schedule across the board by up to 2%. In addition, as
described further below, we are asking that Council approve a limited number of necessary changes that were
identified during the prior year study. The proposed FY 2021-22 Master Fee Schedule is provided in
Attachment 1.
Summary of Proposed Changes
The proposed FY 2021-22 Master Fee Schedule largely reflects a 2% across the board increase to most fees.
Some fees remain the same due to state mandates and some fees have been rounded up or down to the nearest
dollar. The following highlights the notable Master Fee changes:
Parks and Recreation Fees
The Parks and Recreation Commission met on June 15, 2021 and provided input on proposed changes to the
Parks and Rec fees. Those recommendations are reflected in Attachment 1. Many, but not all, Parks and
Recreation fees were increased by up to 2%.
Library Fees
The attached proposed Master Fee Schedule eliminates overdue fines for adult borrowers. Per an article
published by the National League of Cities’ Katherine Carter (Senior Program Specialist) and Denise Belser
(Program Director), “Research shows that communities of color are more likely to be impacted by unpaid
library fees and are grappling with a higher percentage of suspended library cards.” Further, library late fines
often disproportionately affect income insecure residents, as late fees often become insurmountable. By
eliminating overdue fines, South San Francisco would be aligned to other libraries in the Peninsula Library
System, including Burlingame, Redwood City, and San Mateo County, which have recently eliminated such
fines.
Overdue library fees account for a very small fraction of the Library’s operating budget; money would continue
to be collected for lost materials. Incentives to return materials to the library would remain in place.
The South San Francisco Library Board of Trustees met on August 25, 2020, and again on April 27, 2021, to
approve and re-affirm their support of the elimination of overdue fines for adult borrowers. During the stay-at-
home orders, late fees for adult borrowers were waived. Since the libraries re-opened in May 2021, overdue
fees have started to be collected on late materials. Staff supports the elimination of overdue fines for adult
borrowers.
(NEW) Housing Fees
The housing division is responsible for managing the City’s affordable housing program, which includes
creating affordable housing units, regulating the housing program, and monitoring compliance with City
regulations. The City currently does not have fees associated with housing program services. The proposed new
fees (reflected in Attachment 1 as fees H1-H19) will cover staff time to manage the program related to
development applications, initial sale or lease of BMR units, BMR monitoring, and real estate transactions of
affordable units in the City.
(NEW) Planning Fees
PL51 is a proposed new flat fee to cover Planning staff review of Single-Family new home or remodel
submittals.
PL52 is a proposed new percentage-based fee to cover Planning staff review of multifamily and commercial
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PL52 is a proposed new percentage-based fee to cover Planning staff review of multifamily and commercial
projects.
PL53 is a proposed new percentage-based fee for the ongoing construction coordination of complicated
multifamily and commercial projects which require the use of outsourced consultants.
The Construction Coordination Committee is led by a consultant and manages all active building permits. Total
cost of the consultant annually for proposed fee PL53 is approximately $100,000 and focuses on multi-family,
commercial, and industrial projects. With building permit revenue annually assumed at about $3.7 million
(commercial + residential) combined, 100% cost recovery of this fee would require 3% of the Building Permit
Fee for a dedicated deposit account.
The amounts of the new fees do not exceed a reasonable estimate of the costs of providing the associated
services.
FISCAL IMPACT
The proposed Master Fee Schedule reflects a nominal change in overall fees taking into consideration that it
was not modified for CPI increases in FY 2020-21 and proposes a modest 2% CPI adjustment for the current
year (FY 2021-22). For perspective, the CPI increase for All Urban Consumers in the San Francisco - Oakland -
Hayward area from April 2020 to April 2021 was 3.8%.
To the extent the fees charged do not fully recover the actual cost for services means that the General Fund
subsidizes the activity. Staff expects to undertake a full user fee study in calendar year 2022 that allows a
comprehensive understanding of the cost recovery of the services provided by the City.
RELATIONSHIP TO STRATEGIC PLAN
As part of an ongoing strategic initiative to improve the fiscal sustainability of the City of South San Francisco,
the proposed Master Fee Schedule aligns with Priority Area 3.
CONCLUSION
If approved as proposed, the increases to existing and the new fees for development-related services (planning
applications and building permits) will go into effect 60 days after approval on September 13, 2021. The other
fees go into effect immediately.
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PARKSANDRECREATIONDEPARTMENT
ChildCarePrograms Resident NEWResident NonͲResident NEWNonͲResident
TraditionalSummerCamp Perweek $181.00 $185 $211.00 $215
SpringCamp Perday $36.00 $37 $41.00 $42
WinterCamp Perday $36.00 $37 $41.00 $42
FullofFunCamp Perweek $207.00 $211
PARKSANDRECREATIONDEPARTMENT
ChildCarePrograms Resident NEWResident NonͲResident NEWNonͲResident
SpecialityCamps(EnrichmentandSportsPerweek $223.00 $227 $253.00 $258
EnrichmentandSportsCampscoreprogramsare10amto4pm.
Feesincludebeforeandaftercampcare,availablefrom7:30amto10am,and4pmto6pm.
NOTE:NofeesassessedforASESgrantfundedAfterSchoolPrograms
BeforeandAfterSchoolRecreationPrograms Resident/NonͲResident NEW
5Days/WithBeforeSchoolCare Permonth $431.00 $440
5Days/AfterSchoolCareOnly Permonth $372.00 $380
3Days/WithBeforeSchoolCare Permonth $294.00 $300
3Days/AfterCareOnly Permonth $255.00 $260
2Days/WithBeforeSchoolCare Permonth $196.00 $200
2Days/WithAfterCareOnly Permonth $170.00 $175
BeforeSchoolCareOnly–5Days $136.00 $140
SiblingDiscount:AppliesOnlytoFullͲ
TimeBefore/AfterSchool,PreͲSchool.
Childrenmustbeenrolledinthesame
program.
For2ormorechildrenenrolled.15%15%
PreͲSchoolChildCare Resident NEWResident NonͲResident NEWNonͲResident
NOTE:“BigLift”grantfundedpreschoolfeesassessedonaslidingscale,nottoexceed$630/month(resident)or$704/month(nonͲresident)asperHUD80%AreaMedianIncome.
5Days/FullDay Permonth $652.00 $665 $729.00 $744
5Days/HalfDay Permonth $576.00 $588 $642.00 $655
3Days/FullDay Permonth $404.00 $412 $451.00 $460
3Days/HalfDay Permonth $357.00 $364 $397.00 $405
2Days/FullDay Permonth $279.00 $285 $313.00 $320
2Days/HalfDay Permonth $247.00 $252 $275.00 $280
LatePickͲup:
AllChildCarePrograms(foreachminute
afterclosingtime)
$6.25 $6.50 $6.25 $6.50
ProcessingFee/NewEnrollment
ForPreͲSchoolandAfterͲSchool
RecreationPrograms
Perapplication$67.00 $68 $67.00 $68
WaitingListFee Perapplication$31.00 $32 $31.00 $32
Add:LatePaymentFee:$30.60PerOccurrence.
DocumentRetrievalFee Retrievalofdocumentedinformation,
i.e.tax,custodial
$31.00 $32 $31.00 $32
AquaticClasses Resident NEWResident NonͲResident NEWNonͲResident
AdultAdmission PerAdmission $6.00 $6 $6.00 $6
AdultScript 10Admissions $3ϲ.75 $3ϳ.5Ϭ $58.50 $ϲϬ͘ϬϬ
AdultScript(Senior)10Admissions $24.75 $Ϯϵ͘Ϯϱ $36.00 $3ϳ.ϬϬ
ChildAdmission PerAdmission $5.00 $5.Ϯϱ $5.00 $5.Ϯϱ
27
PARKSANDRECREATIONDEPARTMENT
AquaticClasses Resident NEWResident NonͲResident NEWNonͲResident
ChildScript 10Admissions $24.50 $2ϱ.Ϭ0 $48.00 $4ϵ.00
FamilySwim(1to5swimmers) PerFamilyAdmission $7.00 $7.Ϯϱ $7.00 $7.Ϯϱ
AdditionalSwimmer(s)PerAdmission $2.50 $2.ϳϱ $2.50 $2.ϳϱ
SwimLessons Resident NEWResident NonͲResident NEWNonͲResident
NonͲResidentClassFees PerSessionAdd$4.00persession Add$4.00persession
InfantWaterOrientation PerHour $13.46 $13.75 Add$4.00persession Add$4.00persession
Baby/AquaTots PerHour $13.46 $13.75 Add$4.00persession Add$4.00persession
ChildLessons(Group)PerHour $13.46Ͳ15.56 $13.75Ͳ16.00 Add$4.00persession Add$4.00persession
AdultLessons(Group)PerHour $13.46 $13.75 Add$4.00persession Add$4.00persession
SemiͲPrivate&PrivateLessons
SemiͲPrivate(ChildorAdult)PerHour$20.70 $21.00 Add$4.00persession Add$4.00persession
Private(ChildorAdult)PerHour $39.12 $40.00 Add$4.00persession Add$4.00persession
AdultFitness PerHour$5.90 $6.00 Add$15
persession
Add$15
persession
DropinAquaZumba PerClass $6.00 $6.00 $6.00 $6.00
AdultAquaticExercise PerHour $5.90 $6.00 Add$15
persession
Add$15.00
persession
AquaZumba PerHour $5.90 $6.00 Add$15
persession
Add$15.00
persession
Masters/AdultLapSwim Daily$6.00 $6.00 $6.00 $6.00
Masters/AdultLapSwimScript 10Admissions$44.50 $4ϱ.50 $44.50 $4ϱ͘ϱϬ
Masters/AdultLapSwimMonthly PerSession$54.50 $5ϲ͘Ϭ0 $62.00 $6ϯ.ϱ0
WaterSafetyInstructor:
*IncludesBooks&Materials
PerSession $207.00 $211.00 $222.50 $226.95
RedCrossFee PerSession $35.00 $38.00 $35.00 $38.00
LifeguardTraining:
*IncludesBook&Materials
PerSession $207.00 $211.00 $222.50 $227.00
28
PARKSANDRECREATIONDEPARTMENT
RedCrossFee PerSession $35.00 $38.00 $35.00 $38.00
JuniorLifeguardCamp Per1weeksession(5hoursperday)$109.00 $111.00 $124.00 $126.00
SwimTeam Annual $5,775.00 $5900.00
PoolRental Resident NEWResident NonͲResident NEWNonͲResident
Participants0to30 Per1½Hour $176.00 $180.00 $196.00 $200.00
Participants31to60 Per1½Hour $199.00 $203.00 $219.00 $223.00
Participants61to100 Per1½Hour $222.00 $226.00 $242.00 $246.00
LockerRental
SmallLockers PerDay $0.25 $0.25 $0.25 $0.25
LargeLockers PerDay $0.50 $0.50 $0.50 $0.50
PicnicFees Resident NEWResident NonͲResident NEWNonͲResident
ApplicationProcessing Perpermit,addedtoeachrental $36.00 $37.00 $36.00 $37.00
OrangePark
EucalyptusShelter(15TablesͲ10:00am
–6pm
Perday,8hours $321.00 $328.00 $336.00 $343.00
Area#2(2tables)Perday $35.00 $36.00 $50.00 $52.00
Area#3(3tables)Perday$51.00 $52.00 $66.00 $67.00
Area#4(4tables)Perday$68.00 $69.00 $83.00 $84.00
Area#5(5tables)Perday$86.00 $88.00 $101.00 $103.00
RefundableDeposit–coverscleanͲup,
repair,and/orovertimecosts
$207.00 $2Ϯϱ.00 $207.00 $2Ϯϱ.00
ExtendedHours Perhour $52.00 $53.00 $52.00 $53.00
AltaLoma
Area#1(6tables)Perday $104.00 $106.00 $119.00 $121.00
Area#2(2tables)Perday$35.00 $36.00 $50.00 $51.00
Area#3(2tables)Perday $35.00 $36.00 $50.00 $51.00
AvalonPark(5smalltables)Perday$63.00 $64.00 $78.00 $79.00
BuriBuriPark
I(6tables)Perday $104.00 $10ϲ.00 $119.00 $1Ϯϯ.00
II(2tables)Perday$35.00 $3ϲ.00 $50.00 $5ϭ.00
III(3tables)Perday $51.00 $52.00 $66.00 $67.00
IV(3tables)Perday$51.00 $52.00 $66.00 $67.00
SellickPark
7tables,includesCampFirearea Perday$86.00 $88.00 $101.00 $103.00
29
PARKSANDRECREATIONDEPARTMENT
WestboroughPark
ShelteredArea(18tables)Perday $342.00 $349.00 $357.00 $364.00
Area2(5tables)Perday $124.00 $126.00 $140.00 $141.00
CombinedShelteredArea&Area2(23taPerday $450.00 $460.00 $466.00 $475.00
AdditionalGasGrill Perday $104.00 $106.00 $104.00 $106.00
DamageDeposit(Refundable) Perday $207.00 $2Ϯϱ.00 $207.00 $2Ϯϱ.00
ExtendedHours Perday$52.00 $53.00 $52.00 $53.00
SportsProgramsandFacilities Resident NEWResident NonͲResident NEWNonͲResident
AnnualRenewalFeestoCoͲsponsoredGroupsthatUseourFields/FaciliƟes:
CategoryI:Upto99Members Annualfees$110.00 $112.00
CategoryII:100–199Members $165.00 $168.00
CategoryIII:200–299Members $270.00 $275.00
CategoryIV:300andUp $380.00 $387.00
AdultSoftballLeague Pergame$88.00 $90.00
NonͲResidentSurcharge Pergame$15.00 $15.00
AdultBasketball Pergame $100.00 $102.00
NonͲResidentSurcharge Pergame $15.00 $15.00
ForfeitFee $50.00 $50.00
FieldLights PerHour$33.00 $34.00 $36.00 $37.00
FieldPreparation
General Perpreparation $32.50 $33.00 $53.50 $5ϱ.00
AffiliatedLeague Perpreparation $28.50 $29.00 $50.00 $51.00
OpenGymBasketball&Futsal
Adult Peradmission$4.00 $4.00 $4.00 $4.00
Junior Peradmission $3.00 $3.00 $3.00 $3.00
OpenBasketballDropͲIn
Adults Peradmission$4.00 Delete $4.00 Delete
Juniors Peradmission $3.00 Delete $3.00 Delete
TerrabayFitnessRoom Peradmission $2.25 $2.50 $2.25 $2.50
OpenGymScriptCard
Adults For10Punches$24.00 $Ϯ5.00 $24.00 $Ϯ5.00
Juniors For10Punches $12.00 $20.00 $12.00 $20.00
30
PARKSANDRECREATIONDEPARTMENT
GymnasiumRental(SchoolDistrictgymnasium–addiƟonalfeeispayabletoSSFUSD)
Perhour $31.50 $32.00
DropͲinBadminton Resident NEWResident NonͲResident NEWNonͲResident
Adult Peradmission $6.00 $6.00 $6.00 $6.00
Junior Peradmission $4.00 $4.00 $4.00 $4.00
FieldReservations Per1ͲHourRental$27.50 $28.00 $36.00 $3ϳ.00
FieldPermitFee PerPermit$27.00 $27.00
BocceBallPermitFeeAssessedto
private
eventsnotcoͲsponsoredbythecity
PerPermit$80.00 $83.00
ChildrenͲͲCoͲSponsoredLeague.There
isnochargetocoͲsponsoredgroupsfor
fieldreservationsorpreparation
AfterͲSchoolSportsProgram
PlaygroundSportsClinic Per6ͲHourSession$57.00 $58.00 $62.00 $63.00
PlaygroundSportsProgram PerLeague $62.00 $63.00 $67.00 $68.00
MiddleSchoolSports Resident NEWResident NonͲResident NEWNonͲResident
Cheerleading Persession $78.00 $ϴϬ.00
Football,Volleyball,Basketball,BadmintoPerSessionforeachsportoractivity $78.00 $ϴϬ.00
Track&Field/Lacrosse $78.00 $ϴϬ.00
FacilityFees Resident NEWResident NonͲResident NEWNonͲResident
FeesfortheuseoftheCommunityRoom,BettyWeberRoom,andtheMultiͲUseandActivityRoomsintheWestboroughParkBuildingapplytobusinessmeetingsandseminarsonly.
NonͲresidentratesareanadditional$15perhour Add$15.00perhour
MagnoliaCenter Perhour $185.00 $18ϵ.00 $200.00 $20ϰ.00
RentOutCommercialKitchenSpacefor
CaterersandSmallProducers
PerHourMondayͲFridayduringtheday $83.00 $8ϱ.00
MeetingRoomRental Perhour $83.00
MunicipalServicesBuilding Resident NEWResident NonͲResident NEWNonͲResident
SocialHallw/KitchenandOneͲhour
UseofAtrium
PerHour;6ͲHourMinimum $201.00 $205.00 $216.00 $220.00
NonͲProfitGroups Perhour$186.00 $190.00
AtriumKitchen(AsaddͲontoSocialHaPerHour;2ͲHourMinimum$83.00 $8ϱ.00 $98.00 $ϭϬϬ.00
NonͲProfitGroups PerHour;5ͲHourMinimum $68.00 $69.00
SocialHall PerHour;5ͲHourMinimum $201.00 $205.00 $216.00 $220.00
31
Ψϴϱ͘ϬϬ
PARKSANDRECREATIONDEPARTMENT
NonͲProfitGroups Perhour $186.00 $190.00
Atrium/MariePetersonRoomw/KitchePerHour;5ͲHourMinimum$130.00 $132.00 $145.00 $147.00
NonͲProfitGroups Perhour;5ͲHourMinimum $115.00 $117.00
Atriumw/Kitchen PerHour;4ͲHourMinimum $119.00 $121.00 $134.00 $136.00
NonͲProfitGroups PerHour;4ͲHourMinimum $104.00 $106.00
MariePetersonRoomw/Kitchen PerHour;4ͲHourMinimum $104.00 $106.00 $119.00 $121.00
NonͲProfitGroups PerHour;4ͲHourMinimum $89.00 $91.00
MariePetersonRoomw/oKitchen PerHour;4ͲHourMinimum $93.00 $95.00 $108.00 $110.00
NonͲProfitGroups PerHour;4ͲHourMinimum $78.00 $80.00
BettyWeberRoomPerHour;1ͲHourMinimum $83.00 $84.00 $98.00 $99.00
NonͲProfitGroups PerHour;1ͲHourMinimum $68.00 $69.00
CommunityRoomw/oKitchen,NoFooPerHour;2ͲHourMinimum $114.00 $116.00 $129.00 $131.00
NonͲProfitGroups PerHour;2ͲHourMinimum $99.00 $101.00
WilliamM.BelloniFamilyRoom PerHour;2ͲHourMinimum $83.00 $85.00 $98.00 $100.00
NonͲProfitGroups PerHour;2ͲHourMinimum $68.00 $70.00
CoͲSponsoredGroups PerHour;2ͲHourMinimum $52.00 $53.00 n/aͲcosponsoredgroups
areresidents
SpecialUseRentals $83.00 $85.00
ExtraRentalFees
PortableBar PerUse,addedtofacilityrentalfee $60.00 $61.00
CoffeePot PerUse,addedtofacilityrentalfee $5.00 $5.00
SoundSystem PerUse,addedtofacilityrentalfee $75.00 $77.00
FlipChartwithPaper/Markers PerUse $12.00 $12.00
LCDProjector PerUse$50.00 $51.00
EventDayRoomSetupAdjustment OneTime $75.00 $77.00
LCDDisplays PerUse$20.00 $20.50
PortableStage OneTime $100.00 $102.00
ProjectionScreens PerDay/NoChargewithUseofProjector $5.00 $5.00
DuplicatePermitFeeRetrievalCost PerCopy$25.00 $25.50
CityHolidayRentalSurcharge PerHour(AddedtohourlyrentalrateonCity
holidays)
$31.00 $3Ϯ͘ϬϬ
WestboroughParkBuilding Resident NEWResident NonͲResident NEWNonͲResident
MultiͲUse/ActivityRoomsw/Kitchen PerHour;5ͲHourMinimum $152.00 $155.00 $167 $170
NonͲProfitGroups PerHour;5ͲHourMinimum $137.00 $140.00
32
PARKSANDRECREATIONDEPARTMENT
MultiͲUseRoomw/Kitchen PerHour;5ͲHourMinimum $142.00 $14ϱ.00 $157 $1ϲϬ
NonͲProfitGroups PerHour;5ͲHourMinimum $127.00 $129.00
ActivityRoomw/Kitchen PerHour;4ͲHourMinimum.$120.00 $12ϯ.00 $135 $13ϴ
NonͲProfitGroups PerHour;4ͲHourMinimum $105.00 $107.00
JosephA.FernekesBuilding Resident NEWResident NonͲResident NEWNonͲResident
MultiUseActivityRoomw/Kitchen PerHour;5ͲhourMinimum $191.00 $195.00 $206.00 $210.00
NonͲProfitGroups $176.00 $180.00
ExtraFees
OutsideGasGrill Perday $100.00 $102.00 $100.00 $102.00
TerrabayRecreationCenter *RatesareforbusinessmeeƟngs/seminarsonly Resident NEWResident NonͲResident NEWNonͲResident
IrisRoom1and2w/Kitchen,
GymandPoppyRoom
PerHour;3ͲHourMinimum $174.00 $17ϴ.00 $189.00 $19ϯ.00
NonͲProfitGroups $159.00 $162.00
IrisRoom1and2w/Kitchenand
PoppyRoom
PerHour;3ͲHourMinimum $120.00 $122.00 $135.00 $13ϴ.00
NonͲProfitGroups $105.00 $107.00
IrisRoom1and2w/KitchenandGym PerHour;3ͲHourMinimum.$130.00 $13ϯ.00 $145.00 $14ϴ.00
NonͲProfitGroups $115.00 $117.00
IrisRoom1&2w/Kitchen PerHour;3ͲHourMinimum $93.00 $95.00 $108.00 $110.00
NonͲProfitGroups $78.00 $80.00
Gymnasium $104.00 $106.00 $119.00 $121.00
NonͲProfitGroups PerHour,3ͲHourMinimum $89.00 $91.00
IrisRoom1and2w/oKitchen* PerHour,2ͲHourMinimum $83.00 $85.00 $98.00 $100.00
NonͲProfitGroups $68.00 $70.00
PoppyRoomw/oKitchen*PerHour,2ͲHourMinimum $83.00 $85.00 $98.00 $100.00
NonͲProfitGroups $68.00 $70.00
IrisRoom1withKitchen PerHour,2ͲHourMinimum $78.00 $80.00 $93.00 $95.00
NonͲProfitGroups $63.00 $65.00
IrisRoom1w/oKitchen*PerHour,2ͲHourMinimum $72.50 $74.00 $87.50 $89.00
NonͲProfitGroups $57.50 $59.00
IrisRoom2withKitchen PerHour,2ͲHourMinimum $78.00 $80.00 $93.00 $95.00
NonͲProfitGroups $63.00 $65.00
IrisRoom2w/oKitchen*PerHour,2ͲHourMinimum $73.00 $7ϱ.00 $88.00 $ϵϬ.00
NonͲProfitGroups $58.00 $59.00
ReservationDeposit(deductedfromtotalrentalfee)Resident NEWResident NonͲResident NEWNonͲResident
MSBAtriumandA/B PerRental $300.00 $300.00
MSBSocialHall PerRental$300.00 $300.00
WestboroughBuilding PerRental$300.00 $300.00
TerrabayRecreationCenter PerRental $300.00 $300.00
33
PARKSANDRECREATIONDEPARTMENT
JosephFernekesBuilding PerRental $300.00 $300.00
Damage/Overtime/CleanͲupDeposit(refundableifnoviolation)Resident NEWResident NonͲResident NEWNonͲResident
MSBAtrium&A/B PerRental $350.00 $350.00
MSBSocialHall PerRental $500.00 $500.00
WestboroughBuilding PerRental $350.00 $350.00
TerrabayRecreationCenter PerRental$350.00 $350.00
JosephFernekesBuilding PerRental $350.00 $350.00
HighRiskEvent PerRental$500.00 $500.00
Insurance(Subjecttochangefrom
insurancecompanyyeartoyear)Per
Event,dependingonthefacilityand
sizeofgroup.
*$150.00to$300.00 *
GroupSetͲupChargesPerHour PerHour $78.00 $80.00 $78.00 $80.00
ApplicationProcessingFee NonͲrefundable $83.00 $85.00
AlcoholSurcharge:
Champagne $26.00 $31.00
Champagne&Wine $52.00 $56.00
Champagne/Wine/Beer $79.00 $81.00
Champagne/Wine/Beer/MixedDrinks $104.00 $106.00
Refunds
PreͲSchoolClasses Resident NEWResident NonͲResident NEWNonͲResident
Allfeesareonanhourlybasis,unlessnotedotherwise.
NonͲResidentClassFees PerSession Add$15.00 Add$15.00
ClassSuppliesFee Slidingscalebasedondirectcostofclasssupplies. $0Ͳ$83.00 $0Ͳ$8ϰ.ϲϲ
AnimalAdventures $4.47 $4.ϱϲ
ArtAdventureswithParent&Me $5.11 $5.Ϯ1
Claymagic $5.11 $5.Ϯ1
Cooking $5.71 $5.ϴϮ
CreativeDance $5.40 $5.ϱϭ
FantasticFamilyFun $4.36 $4.ϰϱ
ForeignLanguage $6.24 $6.ϯϲ
KinderTot $5.23 $5.ϯ3
KindergartenReadiness $5.88 Ψϲ͘ϬϬ
Mom’sGym $7.81 $7.ϵϳ
MovewithMusic $5.40 $5.ϱϭ
PreͲBallet $7.58 $7.ϳϯ
PreͲGymnastic $5.99 $ϲ͘ϭϭ
PreͲKarate $6.11 $6.Ϯϯ
PreͲKarate(2x/week $4.31 $4.ϰϬ
With60daysadvancenoticeofcancellation,50%ofthedepositwillbereturnedifthedatecanberesold.With60daysorlessadvance
34
PARKSANDRECREATIONDEPARTMENT
PreͲSchoolFun $5.76 $5.ϴϴ
ScienceExploration $5.82 $5.ϵϰ
SoccerTots $6.17 $6.Ϯϵ
StorytimeAdventures $4.54 $4.ϲϯ
Terrific3’s $4.54 $4.ϲϯ
Toddlergarten $3.30 $3.ϯϳ
TotTapper $5.98 $ϲ͘ϭϬ
Tumbling $5.98 $ϲ͘ϭϬ
Children'sClasses Resident NEWResident NonͲResident NEWNonͲResident
Allfeesareonanhourlybasis,unlessnotedotherwise.
NonͲResidentClassFees PerSession Add$15.00 Add$15.00
ArtAdventures $8.63 $8.ϴϬ
Ballet $7.58 Ψϳ͘ϳϯ
BalletComboClass(3daysperweek)$6.07 $6.ϭϵ
Cheerleading $4.65 $4͘ϳϰ
Computers $12.00 $12.Ϯϰ
Cooking $6.00 $6.ϭϮ
CreativeMovement&Dance $5.11 $5.Ϯϭ
Drama $5.11 $5.Ϯ1
Eskrima $5.76 $5.ϴϴ
ExerciseforKids New2021 $5.44
Fencing $9.58 $9.ϳϳ
Gymnastics $6.34 $6.ϰϳ
IrishStepDancing $6.05 $6.ϭϳ
Karate(2x/week)$3.58 $3.ϲϱ
KeikiHawaiianDance $6.00 $6.ϭϮ
KenpoEskrima $4.65 $4.ϳϰ
KnittingforKids $6.00 $6.ϭϮ
MathFun $6.24 $6.ϯϲ
MexicanFolkDance Persession $23.97 $2ϰ.ϰϱ
Painting&Drawing $8.41 $8.ϱϴ
RhythmicGymnastics $5.64 $5.ϳϱ
SummerMiniCamps(1/2Day)$10.34 $10.ϱϱ
TapDance $6.00 $6.ϭϮ
TapDance,SemiͲprivate New2021 $9.41
Watercolor $8.41 $8.ϱϴ
WritingWorkshop $4.83 $4.ϵϯ
AdultClasses Resident NEWResident NonͲResident NEWNonͲResident
Allfeesareonanhourlybasis,unlessnotedotherwise.
NonͲResidentClassFees,Add PerSession Add$15.00 Add$15.00
Ballet $7.58 $7.ϳϯ
BalletComboClass(3daysperweek)$6.07 $6.ϭϵ
BallroomDance(Tango,Salsa&Swing)$7.52 $7.ϲϳ
BellyDancing $6.58 $6.ϳϭ
CakeDecorating $3.77 $3.ϴϱ
Ceramics $7.58 $7.ϳϯ
ColorAnalysis $5.40 $5.ϱϭ
35
PARKSANDRECREATIONDEPARTMENT
Computers $7.22 $7.ϯϲ
Cooking $12.15 $12.ϯϵ
CountryDance $7.58 $7.ϳϯ
DogTraining $15.53 $15.ϴϰ
DrawingforTeens $8.41 $8.ϱϴ
DyingforCrafters $3.71 $3.7ϴ
Eskrima $4.65 $4.ϳϰ
Exercise $5.33 $5.ϰϰ
ExerciseDropͲIn $3.00Ͳ15.00 $3.Ϭ0Ͳ15.ϱ0
Fencing $9.58 $9.ϳϳ
FlowerDesign $4.47 $4.ϱϲ
ForeignLanguage $7.22 $7.ϯϲ
GardenWorkshop $4.47 $4.ϱϲ
Ikebana $4.19 $4.Ϯϳ
Jewelry $4.77 $4.ϴϳ
Karate(1xweek)$5.60 $5.ϳϭ
Karate(2xweek)$4.61 $4.ϳϬ
Kickboxing $4.99 $ϱ͘Ϭϵ
Knitting $4.47 $4.ϱϲ
LineDancing $4.23 $4.ϯϭ
MexicanFolkDance/Advanced $5.11 $5.Ϯ1
Painting $8.41 $8.ϱϴ
PolynesianDance $6.24 $6.ϯϲ
Quilting $4.23 $4.ϯϭ
Sewing $6.24 $6.ϯϲ
StepAerobics $5.59 $5.ϳϬ
Stretch&Tone $5.59 $5.ϳϬ
TaiChiChuan $5.64 $5.ϳϱ
TapDance $6.29 $6.ϰϮ
WaterColors $8.41 $8.ϱϴ
Yoga $6.29 $6.ϰϮ
MusicClasses Resident NEWResident NonͲResident NEWNonͲResident
Guitar,Private $16.81 $1ϳ͘ϭϱ
Guitar,Group $7.81 $7.ϵϳ
MariachiMusic $5.45 $5.ϱϲ
Piano,Private $38.37 $3ϵ.ϭϰ
Clarinet/Saxophone,Private $38.37 $3ϵ͘ϭϰ
Ukulele,Group $7.81 $7.ϵϳ
Voice,Group $5.82 $5.ϵϰ
Voice,Private $9.58 $9.ϳϳ
TennisClasses Resident NEWResident NonͲResident NEWNonͲResident
NonͲResidentClassFees,PerSession Add$15.00 Add$15.00
PrivateLesson Perperson,perhour$39.63 ΨϰϬ͘ϰϮ
SemiͲPrivateLessons Perperson,perhour$28.88 $2ϵ.ϰϲ
PeeWeeTennis PerHour$7.21 $7.ϯϱ
36
PARKSANDRECREATIONDEPARTMENT
JuniorsTeamTennis $10.07 $10.Ϯ7
OtherServices Resident NEWResident NonͲResident NEWNonͲResident
ContractualClassesServiceFee SlidingScalebasedonprogramcost $5Ͳ$26 $5Ͳ$26
RegistrationProcessingFee $2.25 $2.ϯϬ
CommunityGardenPlot Annually $104 $106.00
ArtistStudioFee PerSq.Ft.$0.52 $0.5ϯ
AdultDayCareSlidingFee
basedonabilitytopay
*$45.00Ͳ$60.00$46.00Ͳ$61.00 $4ϳ.00Ͳ$6Ϯ.Ϯϱ
SpecialEvent&RecitalTickets $5.00Ͳ
12.50
$5.00Ͳ
12.50
SeniorMealͲSeniorCenter
SeniorMealͲSeniorCenter PerMeal$6.00 $6.00
SeniorTransportationDonation(SuggestPerRide(eachway)$3.50 $3.50
SeniorsProgramFieldTripFee(OutofToPerRide(eachway),inadditiontocost
offare
$6.00 $6.50
DropͲinSeniorClassFee $5.00Ͳ10.00 $5.00Ͳ10.Ϯϱ
DonateͲAͲTree PerTree $207.00 $211.00
ResidentialStreetTreeMaintenance PerTree $103.50 $10ϲ.00
ThanksgivingFunRun:
Under12yearsold Registration Free Free
Children13Ͳ17yearsold Registration $6.00 $6.00
18andolder PreͲRegistration$21.00 $21.ϱ0
18andolder DayofEventRegistration $31.00 $3Ϯ.00
HalloweenHauntedHouse PerAdmission $6.00 $6.00
RefundableTreePlantingDeposit PerTree$350.00 $35ϳ.00
ProtectedTreePermit PerTree$105.00 $107.00
WholesaleTreePurchasePassͲThroughCPerTree $0Ͳ$500 $0Ͳ$500
Children’sClassesLatePickͲupFee PerMinute $6.00 $6.00
SpecialEventSupportStaff Perhour/perstaffperson $30.00 $31.00
MailNotices PerParcel$0.80 $0.8Ϯ
CreditCardTransactionfees PerTransaction 2.2%oftheamount2.2%ofthe
amount
2.2%oftheamount2.2%oftheamount
37
1
Mediati, Greg
From:Mediati, Greg
Sent:Wednesday, August 11, 2021 7:55 PM
To:Council-Only
Cc:Futrell, Mike; Ranals, Sharon; Richardson, Joshua
Subject:Everything South City Posting Follow-up - Roundup Use in Parks/Right-of-Way Areas
Dear Mayor, Vice Mayor and City Councilmembers,
I’m writing you all to provide some information on some recent postings on Everything South City
(www.everythingsouthcity.com/2021/08/letter‐to‐editor‐stop‐monsanto‐roundup‐use‐at‐local‐parks‐in‐south‐san‐
francisco/) in the event you receive questions on this subject. One Councilmember has already asked for more
information on this matter, so we’re sharing with you all. I apologize for the lengthy summary, but this is a complex issue
staff has studied for quite some time.
The City does use Roundup Pro, and from staff’s experience and the experience of the City’s Licensed Pest Control
Advisor, there is not a safer or comparably effective product on the market at this time. Other chemicals that are as
systemic as Roundup Pro are more hazardous to public and employee health, generally falling into the “warning”
category as is described further down in this email.
Parks employees use Roundup as a supplement to manual weed abatement operations in the smallest quantity necessary.
Generally this entails clearing an area manually, then applying an appropriately mixed amount of the chemical once re‐
growth begins. This is the most effective way to perform weed abatement because plants are trying to grow and are taking
up nutrients, which allows the chemical to be absorbed more readily, even in very small amounts.
As part of an effective, multi‐pronged approach to our Integrated Pest Management (IPM) program, employees use
cultural and mechanical means of weed abatement as much as possible as a way to reduce the amount of chemicals
needed. This includes proper plant and tree selection, drip irrigation, mulching bare soil areas, weed whacking, flail
mowing, and timing weed abatement efforts before weeds begin to sow seeds to lessen propagation. Staff have used
increasingly less of the product as years have gone by as these methods are implemented and our IPM efforts reduces the
seed bank in the landscapes. Pre‐emergents are also being used to stop weeds from starting growing and reduce the
amount of Roundup that is used overall as well.
Unfortunately, no other product works as effectively as a systemic herbicide (meaning it is absorbed into the vascular
system of plants and kills the leaves and roots from within the plant tissue) as glyphosate‐based products. Other available
products are typically much more costly and more importantly, can potentially have a higher acute risk to our employees,
residents, pets, and the environment. In the past couple of years, staff have applied test areas of “organic” or “progressive”
herbicides that are oil or acetic acid (the primary ingredient in vinegar) based, however they have had mixed overall
performance, and in most cases, are more potentially hazardous to the applicator and public based on the warning label
toxicity category system listed below.
Roundup binds tightly to soils and plant matter and does not pose a threat of translocation due to water movement or
physical contact once dry. The active ingredient in Roundup also quickly breaks down into organic compounds once dried,
and is essentially inert.
Staff’s understanding is that the recent legal battles are due to the chemical not being explicitly labeled as a possible
carcinogen, and the United States Environmental Protection Agency (EPA) still does not list it as such. Much of the recent
public pressure around Roundup being carcinogenic is due to California labeling it as a Prop 65 chemical. While this may
2
sound alarming, it must also be noted that when applied correctly it has not been proven as a hazard at the time of
application, and many every day products also fall into the Prop 65 list: The Proposition 65 List | OEHHA (ca.gov).
The Parks and Recreation Department is very fortunate that employees have historically been, and remain highly trained
in the handling and application of Roundup and other herbicides, and have adequate funding to provide appropriate
personal protective equipment. At no time should an employee or member of the public be exposed to the chemical in a
manner that creates a hazardous situation for them. The Parks Division has several employees who are licensed by the
State of California Department of Pesticide Regulations to oversee the mixing, calibration, and use of pesticides, including
Roundup. Staff also work closely with a Licensed Pest Control Advisor and the County Department of Agriculture to provide
recommendations on safe chemical use. In an abundance of caution and transparency, staff post herbicide applications in
public areas 72 hours in advance to make sure that residents are aware, and staff monitor sprayed areas to ensure people
do not access them until the product is dry.
Using the chart below, Roundup is labeled as the least toxic of any type of chemical, under the “caution” warning label
classification. It falls into Category IV (least hazardous) for all study areas, other than eye irritation, where it is a Category
III.
Toxicity Categories for Pesticides
Caution: Indicate[s] a hazardous situation which, if not avoided, could result in minor or moderate injury.
Warning: Indicate[s] a hazardous situation which, if not avoided, could result in death or serious injury.
Danger: Indicate[s] a hazardous situation which, if not avoided, will result in death or serious injury.
Study Category I Category II Category III Category IV
Acute Oral Up to and including
50 mg/kg
> 50 thru 500
mg/kg >500 thru 5,000 mg/kg > 5,000 mg/kg
Acute Dermal Up to and including
200 mg/kg
> 200 thru 2,000
mg/kg
> 2,000 thru 5,000
mg/kg > 5,000 mg/kg
Acute
Inhalation
Up to and including
0.05 mg/liter
> 0.05 thru 0.5
mg/kg > 0.5 thru 2 mg/liter > 2 mg/liter
Primary Eye
Irritation
Corrosive
(irreversible
destruction of
ocular tissue
Corneal
involvement or
other eye irritation
clearing in 8‐21
days
Corneal involvement
or other eye irritation
clearing in 7 days or
less
Minimal effects
clearing in less
than 24 hours
Primary Skin
Irritation
Corrosive (tissue
destruction into the
dermis and/or
scarring
Severe irritation at
72 hours (severe
erythema or
edema)
Moderate irritation at
72 hours (moderate
erythema)
Mild or slight
irritation at 72
hours (no
irritation or slight
erythema
Signal Word DANGER/POISON WARNING CAUTION CAUTION
It is true that some cities are no longer using glyphosate‐based products. Staff are very progressive in our approach to
landscape management (all maintenance staff and managers are certified as Sustainable / Bay‐Friendly Landscapers, and
the management team all have educational and professional backgrounds in environmental sciences and policy), and are
continuously researching and exploring alternatives, evidenced by our carefully researched report here. Due to public
pushback, if it is the desire of City Council, Parks staff will of course adopt a similar practice, but do know that parks,
streetscapes and other landscaped areas will become much more noticeably weedy, and the community will have to
expect that with existing staffing and available chemicals that do not contain glyphosate, this will be the new normal.
We very well may also adopt at a practice were we no longer use it in parks, but only as part of our integrated pest
management program in medians/right‐of‐way areas where there would be no public contact to lessen public anxiety.
3
Joshua Richardson, our Parks Manager and Licensed Pesticide Applicator, and I would be happy to discuss with you
further if you have more questions. I appreciate your time and feedback!
Thanks so much!
Greg
GREG MEDIATI
Deputy Director
Parks and Recreation Department
City of South San Francisco
ISA Certified Arborist #WE‐12138A
Bay Friendly Landscape Professional #MRB‐2388
Phone: 650.829.3897
mobile: 650.676.7689
facebook | twitter | newsletter
As part of the City’s response to COVID‐19, the City has moved to modified operations. The City remains open,
however operations will occur online at www.ssf.net or over the phone to limit in‐person contact. Essential
services from first‐responders will continue. Thank you for your patience and cooperation as we all do our part
to address this global health crisis.
Recreation and General Administrative: (650) 829‐3800, web‐[email protected]
Parks and Facilities Maintenance: (650) 829‐3837, [email protected]