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HomeMy WebLinkAbout11.16.2021 PR Comm Packet - FINAL Agenda CITY OF SOUTH SAN FRANCISCO MEETING OF THE PARKS AND RECREATION COMMISSION TELECONFERENCE MEETING NOTICE Tuesday, November 16, 2021 7:00 p.m. Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the following is a general outline of our procedures: Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020, allowing for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health Officer of San Mateo County dated March 31, 2020. The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone: Join Zoom Meeting https://ssf-net.zoom.us/j/83214322922?pwd=M2tLVHVZOHFMNW1rcUlraWFJNjJCQT09 Meeting ID: 832 1432 2922 Passcode: 746949 The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Commissioners Battaglia, Camacho, DeNardi, Firpo, Vice Chair Lock and Chair Uy and essential City staff will participate via Teleconference. Members of the public may submit their comments on any agenda item or public comment via email or Parks & Recreation main line. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COMMISSION MEMBERS PARTICIPATING BY TELECONFERENCE. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. Public Comment: Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the Zoom session, join the meeting from your computer or mobile device, enter your name, and request to comment through the “Chat” function and a staff person will add you to the queue for comments and unmute your microphone during the comment period. In the alternative, you may also provide email comments received during the meeting will be read into the record. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. Remote Public Comments: Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting. The email and phone line below will be monitored during the meeting and public comments received will be read into the record. The City encourages the submission of comments by 6:00pm on Tuesday, November 16, 2021, to facilitate inclusion in the meeting record. A maximum of 3 minutes per individual comment will be read into the record. Comments that are not in compliance the Commission’s rules of decorum may be summarized for the record rather than read verbatim. Email: [email protected] Electronic Comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments so that they comply with the 3 minute time limitation for public comment. Parks & Recreation Hotline: (650) 829-3837 Voice messages will be monitored during the meeting, and read into the record. Your voicemail should be limited so that it complies with the 3 minute time limitation for public comment. If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. ROBERT UY CHAIRPERSON WILLIAM LOCK STEPHEN FIRPO VICE CHAIR SECRETARY BETTY BATTAGLIA KRISTY CAMACHO COMMISSIONER COMMISSIONER RUTH DeNARDI VACANT COMMISSIONER COMMISSIONER SHARON RANALS ASSISTANT CITY MANAGER/ DIRECTOR OF PARKS AND RECREATION GREG MEDIATI DEPUTY DIRECTOR OF PARKS AND RECREATION Agenda CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MEETING Teleconference Meeting Tuesday, November 16, 2021 7:00 p.m. A G E N D A I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the October 19, 2021, Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. Old Business A. Orange Memorial Park and Centennial Way Trail Master Plans Update B. Child Care Master Plan Update VIII. New Business A. New Aquatic Facility Update IX. Friends of Parks and Recreation X. Beautification Committee XI. Items from Commission XII. Items from Staff A. Calendar of Events B. Administrative Update XIII. Adjournment Next Meeting: Regular Meeting: Tuesday, January 18, 2022 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, OCTOBER 19, 2021 I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, October 19, 2021, via teleconference due to the COVID-19 pandemic and local health orders. II. ROLL CALL: Present: Commissioners Battaglia, Camacho, DeNardi, Firpo, Lock, and Uy Absent: All were present ACM Ranals shared that Commissioner Aires has resigned from the Commission and there is now a vacancy that the City will recruit to fill. Staff: Sharon Ranals, Assistant City Manager / Director of Parks and Recreation Greg Mediati, Deputy Director of Parks and Recreation Angela Duldulao, Recreation Manager Joshua Richardson, Parks Manager Kari Jung, Administrative Assistant II Erin O’Brien, Recreation Supervisor Laura Armanino, Childcare Supervisor Kelli Jo Cullinan, Senior Services Supervisor Jacob Gilchrist, Director of Capital Projects Kimberly Morrison, Childcare Assistant Supervisor III. PLEDGE OF ALLEGIANCE: Skipped. IV. AGENDA REVIEW: There were no changes to the agenda. V. APPROVAL OF MINUTES OF THE SEPTEMBER 21, 2021, MEETING: Approved by motion. Motion: Commissioner Battaglia / Seconded: Commissioner Camacho. VI. CITIZEN PARTICIPATION: Resident Nicholas Pappas and his wife shared their experience with online registration, specifically related to Aquatics classes, and their frustration with all the classes filling up within the first few minutes of registration. He offered suggestions that additional classes could be scheduled if other programs were moved or eliminated, creating more space and time for kids classes as well as raising prices since the City programs are significantly less than other private programs in the area. Ethan Mizzi shared that he is just watching and had nothing to share. ACM Ranals shared that the new Youth Commission, which Ethan sits on, will meet November 1. Parks and Recreation Commission Minutes of the Meeting of October 19, 2021 Page 2 VII. OLD BUSINESS: A. Capital Projects Update Director Gilchrist shared that beginning in January 2021, Swinerton Builders accepted control of the new Library/Parks and Recreation Center site and began site preparation and construction in earnest. Construction is going well and anticipated to last approximately 30 months and will be completed mid-2023. Since March 2021, Swinerton Builders has worked on the foundation which included installing the El Camino Real temporary shoring wall with tiebacks, drilling piles, installing rebar, placing concrete footings, and installing shotcrete for retaining walls along El Camino Real. The last week of August saw the beginning of structural steel installation, which was substantially completed in early October. With the installation of the Visual Mockup (VMU) on site, seen by those Commissioners who attended the recent site visit, staff can get a feel for the curtain wall that creates the outer shell of the LPR building. Sustainable design features, including the fritted glass, are integral to the Library/Parks and Recreation building design, from site selection and development to passive, low- carbon energy systems and indoor environmental quality enhancements. In June 2018, Council directed the team to not pursue LEED certification – primarily due to costs associated with accreditation – but asked that the project include as many sustainable design elements as possible. As planned, however, only a few items preclude the project from achieving LEED-Silver equivalence. Staff will continue to provide periodic updates to the Commission over the duration of construction. Commissioner Camacho inquired about the glass VMU, which felt hot and was concerned about cooling costs and if there will be solar panels to offset the energy costs. Director Gilchrist confirmed that solar panels will be installed on LPR and PD as well as the Corp Yard. The frit pattern on the west side is denser and that the attempt is to deflect as much heat as possible. Energy analysis on the building was completed to capture enough heat to keep it comfortable. In the Council Chambers, several vents will be installed to allow heat to escape. ACM Ranals shared that there will be electric shades on windows as well. Commissioner Lock inquired if the HVAC design has been modified for COVID. Director Gilchrist shared that the building was already designed with state-of-the-art filtration. Further analysis found no additional changes/upgrades were needed. VIII. New Business: A. Childcare Program Update Parks and Recreation Commission Minutes of the Meeting of October 19, 2021 Page 3 Supervisor Armanino shared that the afterschool program has resumed normal schedules rather than the full day hours that were offered while the school district had distance learning in place. The programs are run with herself as the Supervisor, Kimberly Morrison as the Assistant Supervisor and Cristina Simmons as the Administrative Assistant, all operating out of the Fernekes Building. Afterschool programs are operating at normal hours with 50-60% capacity, which matches the same number of students that the school district allows per classroom due to COVID. Chair Uy inquired why staff is operating at 50-60% capacity when pre-COVID programs were always full. Supervisor Armanino explained that the school district allows for 20-24 students per classroom. Due to COVID, the childcare program has operated under the lower capacity numbers to allow for social distancing and smaller groups. Commissioner Firpo inquired if more space became available would the City be able to staff up more people. Supervisor Armanino explained that staffing has been a challenge, but if the space and budget both allowed for it, the City would continue its efforts to staff the programs to capacity. Commissioner Camacho inquired about the part-time hourly rate and about the State funds for TK going through the school district. Supervisor Armanino shared that the rate for 15-17 year old starts at $15.69 and for a teacher qualified is $18.64. She further confirmed that the City has reached out to the school district and offered to partner with them as we look at transitional kindergarten through our Childcare Master Plan. IX. Friends of Parks and Recreation: Manager Duldulao shared that there are no updates at this time. X. Beautification Committee: Deputy Director Mediati reported that there is nothing new to report. XI. Items from Commission: Commissioner DeNardi attended the tree lighting for childhood cancer awareness month, the 101st anniversary celebration event at City Hall, the Mission Blue Nursery benefit breakfast and saw Emma Lewis, was impressed with the tour at the new LPR building construction and wanted to share that the IACC is grateful for IT support. Commissioner Camacho attended the City Hall anniversary celebration, the renaming ceremony of the Magnolia Center to Roberta Cerri Teglia Center, the LPR building construction site tour and signed the beam in Rich Holt’s memory. She inquired about whether the pool is operating at full capacity and wanted to know if/when the Commission Parks and Recreation Commission Minutes of the Meeting of October 19, 2021 Page 4 could discuss and weigh in on the pricing for classes as mentioned during the Citizen Participation. ACM Ranals shared that staff will prepare the item for discussion and reminded that not only does the Department take participation/capacity into account, but the shared use of resources for different age groups as well. She further inquired about the Halloween event and Supervisor O’Brien shared that the event will take place rain or shine and that a lot of fun activities are planned. Commissioner Battaglia shared her compliments towards staff. She attended the Roberta Cerri Teglia Center renaming ceremony and is looking forward to the wreath making workshop. Commissioner Firpo attended the City Hall anniversary celebration and commended staff for their quick response to support the eight families displaced by the fire on Armour. Commissioner Lock inquired about the slide at the City Hall tot lot, which is closed. Manager Richardson explained that due to popularity/overuse the plastic wore down and staff barricaded it for safety reasons. Normally, the replacement is provided in a couple of months. However, due to COVID-related supply chain issues, the replacement which was ordered two months ago still hasn’t shipped. Commissioner Lock further inquired about Orange Park construction and when the walking bridges may reopen. Manager Richardson shared that the project is going well but there isn’t a firm date on reopening, but staff would follow up with a more accurate date. Chair Uy attended the LPR building construction site tour and is looking forward to the benefits to the community. He expressed his thanks to staff for ordering picnic tables for Sellick Park and looks forward to the installation. XII. Items from Staff: A. Calendar of Events. Deputy Mediati provided a brief update of the Calendar of Events. B. Administrative Updates Chair Uy inquired if Commissioners had any questions related to the previously shared administrative updates. None were shared. XIII. Adjournment: 8:20 p.m. Respectfully submitted by Kari Jung, Administrative Assistant II Staff Report DATE: November 16, 2021 TO: Parks and Recreation Commission FROM: Philip Vitale, Deputy Director of Capital Projects SUBJECT: Centennial Trail Vision Plan and Orange Memorial Park Master Plan Update RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update and provide feedback on the Centennial Trail Vision Plan and Orange Memorial Park Master Plan to inform development of preferred plans for each effort. BACKGROUND/DISCUSSION Staff and project consultants will be presenting an update on the Centennial Trail Vision Plan and Orange Memorial Park Master Plan currently underway. A brief update is also summarized below. Centennial Way Trail Centennial Way Trail is a Class I bicycle and pedestrian pathway running three miles from the South San Francisco BART station to the San Bruno BART station. The City constructed and maintains the trail. Late last year the City took over maintenance and development rights to additional portions of the BART right-of-way significantly expanding opportunities for capital improvements and programming along the trail. Early this year, the City engaged the landscape design and planning firm, Callander Associates, to work with the community and stakeholders to develop a vision plan to guide improvements and programming along the trail. Orange Memorial Park Master Plan The Orange Memorial Park Master Plan was last updated in 2007. Since then, the park has seen several improvements, including the Storm Water Capture Project which is currently under construction and the Orange Memorial Park Ballfield project scheduled to start construction early next year. An update to the Orange Memorial Park Master Plan will represent current and planned projects as well as changing demographics and park programming needs. Earlier this year staff also engaged Callander Associates to lead the Master Plan effort with synergies to the Centennial Trail Vision Plan. Staff Report To: Parks and Recreation Commission Date: November 16, 2021 Subject: Centennial Trail Vision Plan and Orange Memorial Park Master Plan Page 2 Outreach and community engagement for the Centennial Trail Vision Plan and Orange Memorial Park Master Plan began earlier this summer. The first round of engagement gathered input on park and trail needs and constraints. Outreach and engagement included pop-up events at the park and trail, online and printed surveys, stakeholder meetings and a public open house on Saturday, August 14 at the Joseph A. Fernekes Building. The second round of outreach and community engagement offered plan alternatives for the park and focus areas of the trail. Feedback on these alternatives was collected at the City Hall Birthday Celebration on September 23, the Halloween Event at Orange Memorial Park on October 23, virtual stakeholder meetings with landowners, recreation groups, community groups and staff as well as through online and printed surveys available in English and Spanish. Display materials and surveys are also on rotation through the Roberta Cerri Teglia Center, Orange Pool and the Municipal Services Building. A second open house was held at the Joseph A. Ferenkes Building on Saturday, November 6. Information about the plan alternatives and opportunities to engage were advertised through Park and Recreation newsletters and shared among community and stakeholder groups. By: Philip Vitale Deputy Director of Capital Projects Attachment: Presentation Orange Memorial Park & Centennial Way TrailMaster Plan UpdateParks and Recreation Commission MeetingNovember 16, 2021 INTRODUCTION●Project Overview●Update of previous master plans●Respond to current conditions and needs●Combined process to increase efficiency●Process To Date●Conducted site analysis●Collected community preferences●Created draft alternatives●Presentation Goals●Summarize design and outreach process●Collect Commission and public comments CENTENNIAL WAY TRAIL BACKGROUND INFORMATIONBART extended service to San Bruno, which created the opportunity for a trail above of the rail line.A master plan for the trail was created in 2003.Phase 1 of the trail was constructed in 2006 starting from Huntington Ave. to West Orange Ave. Phase 2 of the trail was constructed in 2008 continuing on from West Orange Ave. to McLellan Dr.BART and the City have entered into a new agreement which makes lands previously off limits now available for potential trail and park expansion. GOALS & OBJECTIVESStudy how the trail relates to adjacent planned developments, and establish trail design guidelines for future development interfaces.Explore opportunities on newly available land within the trail corridor.Respond to the City’s current needs for recreation facilities and trail user preferences.Enhance connections to adjacent land uses (both visual and physical).Engage the community and stakeholders to better understand desired amenities and improvements. OPPORTUNITIES & CONSTRAINTS INSPIRATION IMAGES INITIAL PUBLIC FEEDBACKMethods of Receiving Input1. Sticker votes2. Hand written comments3. Survey questions4. Location based appSurvey Responses = 168Most Popular Amenities1. More lighting at night2. Community garden3. Fitness stations4. Playground5. Picnic areas6. Nature areas7. Bicycle pump track8. Another dog park9. Lawn area10. Skatepark DESIGN ALTERNATIVE LOCATIONS OPPORTUNITY AREA 1 – ALT #1 OPPORTUNITY AREA 1 – ALT #2 OPPORTUNITY AREA 2 – ALT #1 OPPORTUNITY AREA 2 – ALT #2 OPPORTUNITY AREA 3 – ALT #1 OPPORTUNITY AREA 3 – ALT #2 ORANGE MEMORIAL PARK BACKGROUND INFORMATIONPrevious Master Plan update was completed in July 2007.Park expansion into the Calwater Property is unlikely to occur in the near future.Mazzanti property and the artist studios are still a potential option for park expansion.Currently, Phase 1 of the Regional Stormwater Capture Project is in progress. Phase 2, which includes installation of synthetic turf fields, will begin in Spring 2022.2007 Master Plan Develop a master plan to help guide future park improvements.Engage the community and stakeholders to better understand desired amenities and improvements.Incorporate and study impacts of current and proposed projects within the park limits.Determine the best use of underutilized areas of the park including the former Mazzanti property.GOALS & OBJECTIVES OPPORTUNITIES & CONSTRAINTS INSPIRATION IMAGES INITIAL PUBLIC FEEDBACKMethods of Receiving Input1. Sticker votes2. Hand written comments3. Survey questions4. Location based appSurvey Responses = 322Most Popular Amenities1. Colma Creek restoration2. Farmer’s market shelter3. Outdoor theater4. New indoor pool5. Skate park6. All abilities play area7. Fitness station8. Community garden9. Natural play features10. Additional picnic areas DESIGN ALTERNATIVESAlternative 1Alternative 2 ALTERNATIVE 1 ALTERNATIVE 2 AREA A – ALTERNATIVE 1 AREA A – ALTERNATIVE 2 AREA B – ALTERNATIVE 1 AREA B – ALTERNATIVE 2 DESIGN ALTERNATIVES PUBLIC FEEDBACKSummary of public feedback on design alternatives to be provided during the meeting. NEXT STEPS QUESTIONS & COMMENTS? Staff Report DATE: November 16, 2021 TO: Parks and Recreation Commission FROM: Recreation and Community Services Supervisor, Childcare Program SUBJECT: Child Care Master Plan Update RECOMMENDATION It is recommended that the Parks and Recreation Commission be updated on the Parks and Recreation Department’s Child Care Master Plan. BACKGROUND/DISCUSSION This past May, Parks and Recreation staff selected a consultant, Kathleen White, to assist staff in crafting a comprehensive Child Care Master Plan. Kathleen has spent decades studying and working in the education and child care field, most recently serving as a faculty member and department chair for the Child Development and Family Studies Department at City College of San Francisco. Research strongly shows the importance of a quality early education and out-of-school time learning and socialization experiences for children. Children who receive high quality early care and education experiences are more likely to have advanced language, academic, and social skills. School age children participating in high quality out-of-school time programs also tend to have positive outcomes, including improved academic performance, work habits, and study skills. The availability of high-quality early care and education programs supports the economic success of families and of our City. Early care and education are an important economic driver. In light of these important social and economic benefits, ensuring availability, affordability, and quality is critical for a vibrant and diverse city. So far, the consultant has: • Obtained and reviewed several background documents and resources to provide the information needed for the Child Care Master Plan narrative. • Outreached to child care centers and family child care home providers in South San Francisco to gather more information on what is currently being provided and what challenges and service gaps exist. • Drafted, launched, and in process of distributing the SSF Parent Survey in English/Spanish: https://www.surveymonkey.com/r/SSFChildCareParentSurvey. • Launched the SSF Child Care Master Plan website at www.ssf.net/childcareplan. Staff Report To: Parks and Recreation Commission Date: November 16, 2021 Subject: Child Care Master Plan Update Page 2 • Obtained data and met with GIS Coordinator Justin Anderson to create and launch interactive SSF Child Care Map: https://southcity.maps.arcgis.com/apps/View/index.html?appid=c31a06c9bf564135b602df961d501071 • Created and tailored documentation to guide presentations to key elected officials and decision-makers about the Child Care Master Plan and completed public official presentations that include: o South San Francisco City Councilmembers o San Mateo County Supervisors Pine and Canepa o California State Assemblyperson Mullin’s Representative Mariam Farouk o Parks & Recreation Commission Child Care Master Plan Subcommittee, consisting of Commissioners DeNardi, Camacho, and Uy Research and additional outreach to program partners, child care providers, and City and School District staff is ongoing. Parent focus groups will be conducted soon. A first draft of the plan is scheduled for early next year, at which time staff will present the plan’s findings before the Commission and City Council. A summary of next steps include: • Complete parent/care giver survey (in progress). • Conduct parent focus groups. • Meet with Renaissance and other job pipeline stakeholders to clarify training workshops for child care providers as related to start-up recommendations. • Follow up with SSFUSD as related to recommendations for extended learning and transitional kindergarten and facilities planning . • Follow up with Heather Stewart, San Mateo as related to Child Care Start-up Guide progress • Roll-out draft plan for input of stakeholders. • Obtain additional key quotes, a forward and comments from SSF leadership and key influencers. • Continue coordination Planning Division staff to ensure general plan linkages and administrative edits allow for cross-fidelity to Child Care Master Plan in key areas. • Conduct interviews with Angie Garling, Kim DiGiacomo, Elizabeth Winograd for updates on the Low Income Facilities Fund, Child Care Investment Fund and Federal stimulus and Build Back Better legislation. CONCLUSION The purpose of the Master Plan is to focus on improving and expanding the reach, quality and impact of early childhood education programs, childcare, and youth services for South San Francisco residents. The Master Plan will be used as a resource for guiding future operations and developments of child care centers and programs over the next 10 to 15 years. By: Laura Armanino Recreation and Community Services Supervisor, Childcare Program Attachments: A. Child Care Master Plan Presentation CHILD CARE MASTER PLAN Parks and Recreation CommissionNovember 16, 2021 The Plan My Background Timeline: May –Jan/Feb 2022 Alignment with SHAPESSF / General Plan What will the Child Care Plan Tell Us? How will it be Structured? FOCUSES 10 Year Plan- 2020-2030 Child Care Focus – Birth to Age 12 Child Care Centers (Licensed and Legally Exempt) Licensed Family Child Care Homes Exempt Care Child Care for SSF Residents, SSF City Employees, Employed in SSF An Inclusive Planning Process STEPS Setting Goals for Plan Assessment Onboarding Team meetings SSF Resources Inclusive of Provider and Family Input and Needs –Provider and Parent Surveys –Focus Groups Gathering Internal SSF Data SSF P&R and SSFUSD SSF Human Resources SSF Planning Dept SSF GIS and Mapping SHAPESSF Contractor Child Care Impact Fee Data General Plan 1999 Elected Officials Families and Workforce Economic Development/CDBG External Municipal Resources Redwood City Milpitas San Mateo County of San Mateo City of San Francisco State Resources and Legislation Federal Resources and Legislation Child Care Community Data 4Cs San Mateo Child Care Planning Council, San Mateo County Needs Assess Build-Up, San Mateo County Silicon Valley Community Foundation Briones Study SHAPESSF Jackie Speier –Child Care Needs –SM Cty SMCOE, SSFUSD Meetings with Key Informants What Elements Will be in the Plan? Quality Warm, Knowledgeable and Experienced Adults Intentionality Parental Choice Cultural and Developmental Appropriateness A Range of Settings Affordability Includes Family Leave Multi-Generational Location: Work, Live, Commute Flexibility – PT/FT/PY/FY/SY Family, Sibling and Mixed Age Care Accessibility Meets Special and Individual Needs Seamless –Birth to Age 12 Commitment to a Healthy Child Care Eco-system – A Family Focus Components Introduction History of Child Care in SSF Alignment and Rollout with General Plan Overview of SSF from a Child Care Lens Census Data Elements of Child Care Mapping Child Care Understanding Landscape Child Care Provider Survey (Eng/Spanish) and Key Interviews Outreach to all SSF Providers Describing the Needs Anticipated Population, Economic and Housing Growth Family Data from General Plan Family Focus Groups Parent/Family Needs Legislation and Funding 2021 SSF Impacts Subsidy Data for SSF Needs Data for SSF County, State and Federal $$ Maximizing Resources Braiding and Weaving Funds Components Workforce Challenges Workforce is Key to Quality Services Shortage of Workforce is Preventing Growth Model Workforce Pipelines and Incentives COVID Workforce Relief Funds Workforce Equity Lense Addressing Compensation Building Competitive Edge COVID Pandemic Impacts Short Term Projections COVID Relief Recommendations COVID Resources Recommendations to City Government and Public Agency Partners Ensuring that SSF is Supportive of Child Care Across Departments Collaboration and Coordination Seamless Service Delivery Creating a Living Plan Ongoing Evaluation Guiding Future Action Citizen Input Revisiting Elements of General Plan Policies and Procedures Holding the Work Coordinating Responses Recommendations in SSF Child Care Plan Impact a Range of City Gov. And School District Services Human Resources – Family Friendly Employer Economic and Business Development-Supporting CC Business, Equity Housing and Urban Planning-Access to Child Care Updating SSF Websites Planning Dept. -Zoning, Land-use, Start–up Guide Impact Fees - Comparative Uses Parks & Recreation - Facilities, Programming and Planning SSFUSD -Facilities, Programming and Planning GIS Mapping –Child Care Map SSFUSD CTE and SMCCD, Workforce Pipelines, Dual Enrollment, Pathways SSF Library –Family Resources CHILD CARE PROVIDER SURVEY – 2021 -PREVIEW A Few Findings Powered by City of South San Francisco 2021 Child Care Plan -Child Care Provider Survey September 2021 Sent to (called and emailed –ENG/SPAN-FCC) : 53 Licensed –FCC Providers -20 received –37% 39 Licensed and Exempt Centers –35 received –92% *Inactive Licenses Common in FCC GIS MAP –STATIC AND INTERACTIVE Mapping Child Care in SSF Recommendations from Elected Officials •What would you like to see in the plan? •How can the SSF Child Care Plan be best cross -promoted with other state and local efforts? •Any key areas of collaboration? Internal and External Interviews ▪Heather Stewart, City of San Mateo ▪Kristen Anderson, Child Care Coordinator (Retired) Redwood City ▪Sarah Kinahan, San Mateo County Child Care Planning Council ▪Toby Librande, CC Plan Milpitas ▪David Fleishman/Tanisha Hughes, 4Cs ▪Christine Padilla, BuildUP -SMCTY ▪SSF City Council ▪P&R Commission Child Care Subcommittee ▪SSFUSD –Admin Team-Keith Irish, Eric Claybon ▪Key Legislators ▪Eric Yurkovich, Raimi and Assoc. -SHAPESSF ▪Christine Thorsteinson, Silicon Valley Community Foundation ▪Leah Lockhart & Mich Mercado, SSF Human Resources ▪Billy Gross, Tony Rozzi & Nell Selander,SSF Planning and Economic Development •Justin Anderson, GIS Coordinator ▪Parks & Recreation Management Team ▪Sharon Ranals, Assistant City Manager ▪City Manager ▪SSF Library (planned) ▪Skyline/SMCCD/SSFUSD (planned) Elements to Date Research Team Meetings Child Care Plan Timeline – SHAPE SSF Integration –Master Plan to be posted on City Site [email protected] External and Internal Interviews Reviewed Data Obtain and Update Existing Child Care Data/SSF Completed SSF GIS Mapping to Develop City Map –Static and On Website Interactive Recommendations to Human Resources and Meetings Develop Template for Publication Complete Recommendations to SSF Planning Dept (and Counter) and Meetings Align Roll-out and SHAPESSF Elements -Cross-refer and Meetings with Raimi & Associates Review SHAPESSF Draft -Cross Reference External City Resources Craft Recommendations from San Mateo, Redwood City, City of Milpitas, San Mateo County, San Francisco (GP /CC Plans) Craft and Align Recommendations from Child Care Community Data (4C San Mateo, San Mateo Child Care Planning Council and Needs Assessment, SMCTY –COVID Response, Build UP Child Care Facilities Plan, Brion Study, Silicon Valley Community Foundation Input Completed SSF Provider Survey ( ENG/SPAN) Review Parent Data from SHAPESSF Conduct Family Focus Groups - Parent/Family Survey –In Process Reviewed COVID Provider Survey from Silicon Valley FNDN Conduct Meetings with Elected Officials ( Remaining -P&R Comm., SMCTY Key CC Leads) State and Federal Funding and Legislation Maximizing Local Funds ▪CA -AB 130 Trailer Bill ▪Governor's Master Plan ▪Key CA Elements: ▪1.7 billion for EXL Expansion/ LEA's ▪TK for all 4-year olds by 2025 ▪Universal Preschool ▪SPED Funding ▪OER Resources ▪Facilities ▪Workforce –Reduced Ratios in TK ▪Teacher Training –Workforce ▪Apprenticeships ▪Changes in Testing Req. ▪Federal Child Care Tax Credit –2021 ▪Federal Child Care Support ▪Federal Workforce Expansion Programs (including childcare) ▪Federal Facilities Repair /Infrastructure Funding ▪COVID Relief Funds ▪Proposals: Student Loan Forgiveness,Community College Tuition Support ▪Federal Workforce Relief Proposals,Workforce Pipelines Next Steps o Parent surveys –in progress now o Parent focus groups o Meet with Renaissance to clarify training workshops for child care providers o Meet with SSFUSD as related to recommendations for EXL, TK and facilities planning o Meet with Heather Stewart, San Mateo as related to Child Care Start-up Guide progress o Roll-out draft plan for input of stakeholders o Continue coordination with Planning staff to ensure General Plan cross-fidelity o Interviews with Angie Garling, Kim DiGiacomo, Elizabeth Winograd for updates on the Low Income Facilities Fund, Child Care Investment Fund and federal stimulus and Build Back Better legislation o Continue to track and summarize state and federal legislation and funding streams o Complete first draft of plan o Create print and web versions of plan ▪Completion of Child Care Plan -January /February 2022 Questions and Feedback Welcome Staff Report DATE: November 16, 2021 TO: Parks and Recreation Commission FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: New Aquatic Facility Update RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the status of City Council’s direction to move forward with design development for a new municipal aquatic facility. BACKGROUND/DISCUSSION On Wednesday, October 26, the City Council authorized staff to pursue the design and construction of a new aquatic facility at Orange Memorial Park. The project will largely be funded by lease-revenue bonds, which will also supplement funding required for the completion of the Orange Memorial Park Ballfield Project. Orange Pool is South San Francisco’s only indoor municipal swimming pool. Opened in 1970, it continues to serve as a community-wide destination for residents of all ages. The pool, which prior to the COVID-19 pandemic of 2020/21 was in operation year-round, seven days a week, offers critical life safety learn-to-swim programs, recreation, fitness, therapy, health and wellness activities. Programs offered at the pool include the following: • Open recreational swimming, including dedicated time slots for parents with babies or toddlers, adults only (ages 18 years and up), all ages, and Friday Family Swim Nights; • Sauna for adults 18 years and up; • Lap swim for adults 16 years and up; • Aqua-Zumba, aquatic exercise, and water aerobics (fitness exercise with music); • Swimming lessons and classes for children and adults scheduled on a quarterly basis; • Swimming lessons/recreational swim; • Summer Camp programs for the Parks and Recreation Department and Boys and Staff Report To: Parks and Recreation Commission Date: November 16, 2021 Subject: New Aquatic Facility Update Page 2 Girls Club; • Red Cross lifeguard certification classes; • Red Cross health and safety classes; • Volunteer swim aide and instructor training; • First responder rescue trainings; • Private pool rentals; and • Co-sponsored competitive swim team (SSF Aquatics Club). User Data/Number of Participants Prior to COVID-19, over 100,000 visits were made to Orange Pool annually. The pool serves over 600 users per day during the summer, when program offerings are expanded to serve the demand for more youth programming due to children being out of school for the summer, and to serve swimming lessons and recreation swim offered through summer camp. During the fall, winter, and spring there are approximately 325 swimmers daily when lessons are in session. When lessons are not in session, which is about a two-week period between each quarter, the pool continues to serve between 180-250 swimmers daily with lap swim and open recreation swim programs. Prior to the pandemic, public demand for aquatic programs has grown year over year, well beyond the pool’s capacity. There were a total of 4,124 spaces requested on waiting lists for swimming classes and programs in 2019, which represents 1,112 unduplicated individuals, many of whom were on multiple waiting lists. Annual Maintenance Costs Operational costs are approximately $150,000 - $200,000 per year in personnel and materials for maintenance of the pool systems, not including daily custodial work, which is approximately an additional $50,000 per year. This does not include periodic capital improvement costs for various repairs that have been made over the years, such as replacing the pool’s plaster and ceramic tile bottom, HVAC systems, etc. However, budget requests in recent years for significant renovations have not moved forward, pending a decision on the future of the building. Facility Description/Existing Conditions The one-story building has a floor area of approximately 11,500 square feet, and contains a lobby, a 25-yard long six-lane swimming pool, locker rooms, staff offices, and mechanical room. Constant maintenance and ongoing repairs have certainly been made during the pool’s 51-year history, and much effort is expended to keep the pool as functional and pleasant as possible. However, high humidity, chlorine vapors, and heavy public use create a very harsh environment. Since its construction, the facility has not undergone any major rehabilitation. Today, the deteriorated condition is obvious upon even casual observation. Issues include crumbling and worn finish materials, dry-rotted wood, rusting steel structural and non-structural elements, deteriorated light fixtures, cracked, uneven and sometimes slippery floors, corroded aluminum window sashes, and large expanses of non-safety glass. Nearly every architectural element and mechanical/electrical system in the pool is due for replacement, except for the filters, which were recently replaced. In recognition of these conditions, and the fact that the typical life expectancy of an indoor aquatic facility is 40-50 years, a professional feasibility study was conducted in 2016 by Marcy Wong Donn Logan Architects. Due to the size of the document, it has not been attached to this report, but is available for review in the City Council office. The study’s conclusions, architectural concept design studies, and preliminary rough-order-of-magnitude (ROM) opinions of probable costs are Staff Report To: Parks and Recreation Commission Date: November 16, 2021 Subject: New Aquatic Facility Update Page 3 based upon findings from a number of sources, including industry experts. Interviews were taken with Parks and Recreation personnel and other city staff. Comments were solicited and documented at several public forums. Input from Orange Pool users and community members was taken via survey forms. Multiple site visits were made by the consultant team for the purpose of technical condition assessments of the existing facility, and remediation recommendations. The existing facility’s spatial layout and square foot areas were assessed. A space program for a renovated or new pool was developed based on all of these sources. The consultant team examined all structural and architectural systems, including mechanical, lighting, plumbing, floor and wall finishes, water treatment systems, and windows and glazing. The report confirms that the building’s design and construction are typical of the late 1960s to early 1970s. By today’s standards, Orange Pool’s architectural, structural and other building systems are significantly below current building code requirements and building owner expectations for seismic resistance, energy efficiency, water efficiency, indoor air quality and comfort, architectural lighting, room acoustics, ADA accessibility, daylight control, sustainability, and a range of family/user accommodations. The existing facility is not compliant with California Title 24 and federal ADA requirements for accessibility and energy efficiency. The building design is well over a dozen code editions behind current applicable building code standards. Typical of 1970s construction, the building is not energy efficient. The exterior curtain walls and storefronts have the original single glazed windows in aluminum frames. The majority of the building is comprised of uninsulated CMU walls and concrete slab floors. The building’s lighting and electrical systems, mechanical units and plumbing systems do not meet current water and energy conservation standards. Timing for Replacement Despite the City’s attentive custodianship of the building, overall, the building’s age and heavy use have resulted in very worn condition of the shell and interior. As noted previously, virtually every observable component and system named above is part of the original construction and is well beyond the point of meriting replacement. Based on a recent review of the feasibility study, and the known condition of systems in place to date, staff expects the facility will need to be closed within the next 0 to 5 years unless there is significant capital investment or wholesale replacement. Prior to COVID, Orange Pool was used seven days per week, year-round, with the exception of annual maintenance closures, typically for two to three weeks in December. Understanding the great community benefit provided to residents of all ages, abilities, socio-economic backgrounds, and ability to pay for programs, the City subsidizes aquatics programs, and has adopted affordable and inclusive fees. The Parks and Recreation Department also maintains a donation-backed scholarship fund to provide financial assistance to those unable to pay full fees, and works with customers as much as possible to avoid turning anyone away if unable to afford full fees. In addition to its adult and youth learn to swim and fitness programs, the pool has a large senior aquatic therapeutic and fitness program. Location Options for Aquatic Center Replacement In April 2021 staff presented to the Budget Sub-Committee the Wong and Logan Feasibility Study with recommendation of the construction of a new two-pool facility. In May 2021 staff engaged Staff Report To: Parks and Recreation Commission Date: November 16, 2021 Subject: New Aquatic Facility Update Page 4 Group4 Architects from the City’s on-call architecture firm list to explore alternative aquatic center locations within Orange Park and validate construction costs. Working from the two-pool facility approach identified in the Wong and Logan study, Group4 refined the program to include an 8-lane/25-meter pool, separate teaching pool, swimmer’s lounge, rentable multi-use/party room, staff and pool director offices, locker rooms and support spaces for mechanical equipment within a 28,500 SF single-story facility. With input from staff and Callander Associates, the consultant developing the Orange Park Master Plan, Group4 assessed Orange Memorial Park to identify six alternative pool locations. Using an evaluation matrix that considered the facility, site, capital costs and operational costs for each of the alternative locations as well as the current location were evaluated by staff. The corner of Tennis Drive and West Orange Avenue was identified as the best alternative location for a new facility for several reasons: 1. Comparable cost to current location; 2. Offers high visibility to those passing by and entering the park; 3. Convenient access with connection to both West Orange Avenue and Tennis Drive; 4. Opportunity to utilize the existing parking lot north of Tennis Drive; 5. Good solar orientation with a wall of glass to the south and views across the lawn; 6. Synergy between park buildings and elements; 7. Opportunity to relocate the Veterans Memorial into an accessible plaza space; and 8. Minimal disruption to operations anticipated, phased construction will allow the existing pool to remain operational during construction of new facility with minimal closure due to move, commissioning and training. Attached to this report is a presentation showing a diagrammatic plan of the building, plaza and parking layout along with a conceptual rendering of the aquatic facility. A new facility could be designed to complement the architecture of the Fernekes Recreation Building, and create a campus feel to this quadrant of the park. Aquatic Center Project Duration and Timing of Expenditures With a projected total project budget of $33.75 million, including escalation of 4% per year to mid-construction of Q3 2023, the overall project cost would be similar for a new facility were it to be constructed in the existing location or at the proposed Tennis Drive and West Orange Avenue location. Staff anticipates a preliminary project timeline as follows: Milestone Date Programming and Planning July 2021 – March 2022 Design April – December 2022 Bid January – March 2023 Construction April 2023 – September 2024 Project Close Out October – December 2024 A new aquatic facility could open early 2025. With construction of the facility at a new location, the existing pool facility could remain open, allowing for uninterrupted aquatic service to the community. Upon completion of construction of a new pool facility the existing pool facility would Staff Report To: Parks and Recreation Commission Date: November 16, 2021 Subject: New Aquatic Facility Update Page 5 be demolished, and a parking lot constructed in its place. Working closely with Finance Department staff, a lease-revenue bond was studied for funding this project, and a portion of the Orange Memorial Park Ballfield Project. A third tranche of bond proceeds for $41 million is planned, which would be issued in summer or fall of 2022, if authorized by City Council. Staff will continue to provide periodic updates to the Commission over the duration of design. We will also report back to the Commission in January on a program update for the Aquatics Program, that will address concerns discussed in public comment at the October Parks and Recreation Commission Meeting. By: Greg Mediati Deputy Director of Parks and Recreation Attachments: A. Presentation and Site Alternatives Orange Memorial Park Aquatic Center Parks and Recreation Commission November 16, 2021 •Pool over 50 years old •Undersized for programmatic needs •Over 100,000 visits annually •325 -600 users per day •4,124 spaces requested on waiting lists ORANGE POOL •Recreational and lap swimming •Sauna •Aqua-zumba, aquatic exercise, and water aerobics •Swimming lessons and classes for children and adults and camps •Red Cross certification classes •Volunteer swim aide and instructor training •South San Francisco Aquatics Club •Private pool rentals ORANGE POOL: PROGRAMS •Nearly every architectural element and mechanical/electrical system in the pool is original and due for replacement ORANGE POOL: FACILITY DESCRIPTION/EXISTING CONDITIONS •Staff expects the facility will need to be closed within the next 0 -5 years unless there is significant capital investment or wholesale replacement ORANGE POOL: FACILITY DESCRIPTION/EXISTING CONDITIONS •Scope & Methodology •Scenarios •Option A -Renovate the Existing Facility: $10,522,275 •Option B -Renovate Existing and Construct a Separate Warm Pool Facility: $21,380,835 •Option C -Construct a New Two-Pool Facility: $22,363,600 ORANGE POOL: FEASIBILITY STUDY ORANGE POOL: FEASIBILITY STUDY 8 GROUP 4 ARCHITECTURE RESEARCH + PLANNING Prepare a focused Feasibility Study to explore alternative locations for the Orange Memorial Park Swimming Pool Facility 9 5 3 1 4 6 2 Existing Playground Tennis / Orange Artists’ Studios South End of Parking Lot 1 2 4 5 North End of Parking Lot3 Mazzanti Property6 Current locationE E SITE OPTIONS 10 CURRENT LOCATION TENNIS / ORANGE EXISTING PLAYGROUND NORTH PARKING LOT SOUTH PARKING LOT EXIST ARTIST STUDIO MAZZANTI PROPERTY FACILITYOPERATIONS –o +–o +–o +–o +–o +–o +–o + SYNERGY –o +–o +–o +–o +–o +–o +–o + FLEXIBILITY –o +–o +–o +–o +–o +–o +–o +SITEVISIBILITY –o +–o ++–o +–o +–o +–o +–o + PLACEMAKING –o +–o +–o +–o +–o +–o +–o + ACCESS –o +–o +–o +–o +–o +–o +–o + PARKING –o +–o +–o +–o +–o +–o +–o + COMMUNITY IMPACT –o +–o +–o +–o +–o +–o +–o + SITE SOLAR ORIENTATION –o +–o +–o +–o +–o +–o +–o + FIT/ UTILIZATION –o +–o +–o +–o +–o +–o +–o +OTHERCOMMENTS Factor in expense of replacing playground in a new location Takes away parking and needs to be placed at another location Takes away parking and needs to be placed at another location E EVALUATION CRITERIA 11 POOL + NATATORIUM MULTIPRURPOSE ROOMS LOBBY STAFF LOUNGE + SUPPORT BUBBLE DIAGRAM 12 P Memorial PREFERRED SITE OPTION: FINAL PHASE -ROOF 13 2021 SITE OPTION 14 •Create landmark, strengthen civic presence •Synergy between park buildings and elements •Relocation of sculpture and memorial •Minimal disruption to operations anticipated, phased construction will allow existing pool to remain operational during construction of new facility with minimal closure due to move, commissioning and training PREFERRED OPTION: ADDITIONAL CONSIDERATIONS 15 PRECEDENT IMAGES 16 PRECEDENT IMAGES 17 Overall Project Schedule Programming and Planning July 2021 –March 2022 Design April –December 2022 Bid January –March 2023 Construction April 2023 –September 2024 Close-Out October –December 2024 Programming and Planning Schedule Budget Sub-Committee September 2021 City Council Study Session October 2021 Selection of Architect December 2021 –January 2022 Preliminary Design & Outreach January –March 2022 SCHEDULE PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: November 2021 Day Date Event Time Location Monday 01 Improving Public Places Committee meeting (tentative) 5:30 p.m. Corp. Yard conference room or Online (TBD) Tuesday 02 Wednesday 03 Thursday 04 Friday 05 Saturday 06 40th Annual Holiday Boutique Orange Park / Centennial Way Open House #2 10:00 a.m. – 4:00 p.m. 10:00 a.m. – 1:00 p.m. MSB Fernekes Building Sunday 07 Anne Waters Playground Naming Event Daylight Savings Time Ends 10:00 a.m. 2380 Galway Drive (Formerly Westborough Park Playground) Monday 08 Election Day Tuesday 09 Wednesday 10 Thursday 11 Veterans Day/Programs Closed Friday 12 Saturday 13 2021 Thanksgiving Fun Run 9:00 a.m. 340 Point San Bruno Blvd., SSF Sunday 14 Monday 15 Tuesday 16 Parks & Recreation Commission meeting 7:00 p.m. Online Wednesday 17 Thursday 18 Cultural Arts Commission meeting 6:30 p.m. Online Friday 19 Saturday 20 Sunday 21 Monday 22 Tuesday 23 Wednesday 24 Thursday 25 Thanksgiving/Programs Closed Friday 26 Thanksgiving/Programs Closed Saturday 27 Sunday 28 Monday 29 Tuesday 30 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: December 2021 Day Date Event Time Location Wednesday 01 Thursday 02 Friday 03 Saturday 04 IPP Wreath Workshop (pre-registration required) 9 a.m. to 12 p.m.; 1 p.m. to 4 p.m. Fernekes Building Sunday 05 Santa Comes to Town 11:00 a.m. to 3:00 p.m. City Hall Monday 06 Tuesday 07 City Council Reorganization PD Building Dedication 6:00 p.m. 10:00 a.m. MSB Social Hall 1 Chestnut Ave Wednesday 08 Thursday 09 Friday 10 Saturday 11 Sunday 12 Monday 13 Tuesday 14 Wednesday 15 Thursday 16 Friday 17 Saturday 18 Sunday 19 Monday 20 Tuesday 21 Wednesday 22 Thursday 23 Friday 24 Christmas Eve/City Offices Closed at Noon Saturday 25 Christmas Day/Programs Closed Sunday 26 Monday 27 Recreation Administrative Offices Closed Tuesday 28 Recreation Administrative Offices Closed Wednesday 29 Recreation Administrative Offices Closed Thursday 30 Recreation Administrative Offices Closed Friday 31 New Year’s Eve/City Offices Closed at Noon PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: January 2022 Day Date Event Time Location Saturday 01 New Year’s Day/Programs Closed Sunday 02 Monday 03 Tuesday 04 Wednesday 05 Thursday 06 Friday 07 Saturday 08 Sunday 09 Monday 10 Tuesday 11 Wednesday 12 City Council Meeting 6:00 p.m. MSB Council Chambers Thursday 13 Friday 14 Saturday 15 Sunday 16 Monday 17 Martin Luther King Jr. Holiday/Programs Closed Tuesday 18 Parks & Recreation Commission Meeting 7:00 p.m. Wednesday 19 Thursday 20 Cultural Arts Commission meeting 6:30 p.m. Friday 21 Saturday 22 Sunday 23 Monday 24 Tuesday 25 Wednesday 26 City Council Meeting 6:00 p.m. MSB Council Chambers Thursday 27 Friday 28 Saturday 29 Sunday 30 Monday 31 CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: October 21, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Parks Update Tennis Court Repairs Parks staff have been coordinating the rehabilitation of the Westborough Park tennis courts as well as addition of pickleball lines at Stonegate tennis courts. The Westborough tennis court surfacing had become compromised to the point that an entire new paving was required in order to give a long-lasting and safe playing surface. The courts had to be shut down for approximately six weeks for paving, curing, painting, and drying. As of October 12, the courts were re-opened for play with new paint and the addition of four pickleball courts on one of the tennis courts. The Stonegate tennis courts also saw the addition of four pickleball courts as well, though there was no repaving done at this site. The painting of the pickleball courts was in response to the growing demand of residents and increased popularity of the sport. By having four courts on one tennis court, this maximizes the ability of pickleball to play on one court, while tennis players play on the other. The addition of these pickleball courts brings the total number of courts up to twelve, with four at Westborough Park, four at Stonegate, and a previous four at Buri Buri Park. Westborough Tennis/Pickleball Courts Stonegate Tennis/Pickleball Courts CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: November 4, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Facilities Update City Building Storm Response Building Maintenance staff has been working to mitigate damage to City buildings caused by the recent severe storm. City Hall received some water damage to the Finance Department office when the sump pump in the elevator shaft failed, resulting in moderate flooding. Staff and contractors quickly completed extracting the water from the floor, elevator pit, and walls. Staff are also working with contractors to replace the inoperable sump pump in the elevator pit, which was only two years old. Once completed, staff will work on patching and painting the affected areas. The Roberta Cerri Teglia Center also received some roof damage due to the high winds. Staff is working with a roofing contractor to repair the roofing tiles as well as seal any leaks around the skylights. Other buildings received some minor water intrusion, but staff has completed work to extract the water to prevent further damage. Costs associated with facility damaged are being tracked in the event the City files an insurance claim for storm damage. Bi-Weekly Update November 4, 2021 Page 2 of 3 Parks Update Sign Hill Emergency Work Ending As reported at last week’s City Council Meeting, the rainy season has begun, coinciding with the end of the emergency work in response to the October 2020 Diamond Fire. The scope of work that was completed during this emergency declaration includes erosion control, consisting of installing wattles, check dams, and hydroseeding. Additionally, an estimated 1,500 trees were removed from severely burned areas, 100 feet on either side of trails that were in the burn scar, and from areas adjacent to homes that border Sign Hill along Rocca Avenue and Diamond Avenue. Davey Tree Company, the prime contractor for this work, is currently demobilizing. Parks staff recognize that there is still much work to be done in order to further reduce fire risk and fuel load. To address this, Parks staff will be issuing a request for proposals for continuing tree work in the beginning of 2022. Parks Division Storm Response On October 24, a significant rain event impacted the region. The Parks Division experienced approximately 30 downed trees, which staff are still tending to days after the storm. The Parks Division also provided staff to respond during the storm – dispatching a tree crew to respond to tree issues and assist in any other tasks that arose. Response to Pool Questions from City Councilmembers Councilmembers Coleman and Nicolas have asked staff several questions about what features are contemplated for the new proposed pool, to which preliminary answers are provided below. It is important to note that the following responses are based on a set of factors that were identified in the original feasibility study, and the Group 4 cost update, for the purpose of determining an estimated budget. No elements are pre-determined; however, staff have tried to balance the needs of a variety of pool user groups, including offering swim lessons for all ages, lap swimming, aquatic exercise classes, therapeutic swim for seniors and others with physical limitations, recreational swim, summer camps, and swim team, among others. These details will be further validated as design progresses. Q: How many lanes are contemplated at the new pool? A: The feasibility study was for an 8-lane pool. Orange Pool currently has 6 lanes. Q: Will the new pool be large enough to host swim meets? A: Staff have heard from the SSF Aquatics Club that a 10 lane pool is ideal to be able to host swim meets. The feasibility study was based on a 25 yard lap pool, as noted above, with 8 lanes. Staff would need to work closely with the architect and stakeholders to confirm swim meet requirements, the types of meets in which they compete, and the extent to which what is contemplated will allow for swim meets. The SSFAC currently rents outside pools when hosting Bi-Weekly Update November 4, 2021 Page 3 of 3 meets. A cost/benefit analysis is recommended to study the benefits of hosting meets compared to spending the budget to serve additional user groups. Q: Can the new pool be used to schedule water polo? A: Staff understands that water polo typically requires an area 82’ by 65’. The contemplated new pool is an 8 lane pool, with lanes that are 8’ wide and 25’ long, which is approximately 75’ by 64’, slightly shy of the recommended area for water polo. Our understanding is that game regulations would allow water polo to be played in the contemplated area, but more research would be required to verify this. To our knowledge, SSF does not currently have a water polo team, although it is certainly possible that a team could emerge. Staff would need to do more research and reach out to the high schools to find out more about what their program includes. Staff does understand that there are very few pools in the area that can host water polo, and that revenue could be generated by renting the new pool for this use. However, pool time allocated for outside rentals does diminish pool time available for community use, so further cost benefit analysis would be necessary. Q: Redwood City is constructing an Aquatic Complex project, which will include a Senior Center. Their facility will be all electric, LEED certified at the Platinum level; will include solar with battery storage; and some grant funding was obtained from Peninsula Clean Energy and PG&E. Can the SSF Aquatic Complex have similar features, and if so, what would the additional cost be? Will energy savings make up for the additional construction costs? A: Staff have inquired about an all-electric pool, but our preliminary understanding from the architect is that the technology is not currently able to support a large indoor pool of the size being contemplated which is all electric. We understand that one of the pools in Redwood City is outdoors. Staff will certainly be doing much more research on this question, but does caution that the current budget will not support LEED certification at the platinum level. It should also be noted that staff would explore designing the pool in such a way that it would be possible to convert gas infrastructure to electric in the future, in anticipation of future technology making all electric pools more feasible. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: November 11, 2021 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Deputy Director of Parks and Recreation SUBJECT: Bi-Weekly Update Orange Pool Veterans Day Offerings In honor of Veterans Day on Thursday, November 11, Orange Pool is offering free swimming for military veterans on Friday, November 12, and Saturday, November 13. On Friday, November 12, veterans will be able to swim for free during lap swimming from 5:30 a.m. – 9:15 a.m., and for adult recreation swim from 10:00 a.m. – 12:45 p.m. On Saturday, November 13, veterans can swim during lap swim from 7:15 a.m. – 8:45 a.m., adult recreation swim from 9:15 a.m. – 12:15 p.m., and open rec swim from 12:45 p.m. – 2:30 p.m. The complete pool schedule is available online at www.ssf.net/aquatics. In the past, Orange Pool has always had a few veterans show up during each free swim time. They genuinely appreciate the gesture, and it is a great way for the City to show our appreciation of veterans. Staff look forward to welcoming veterans to the pool again this year. 2021 Halloween Event – “It’s the Great Pumpkin, South City!” On Saturday, October 23, the Parks and Recreation Department hosted “It’s the Great Pumpkin, South City!” at Orange Memorial Park. This event was a COVID-friendly departure from the always popular Halloween Extravaganza, which typically is held indoors at the Municipal Services Building. Throughout the day, 2,000 individuals joined the festivities which included a pumpkin Bi-Weekly Update November 11, 2021 Page 2 of 4 patch, petting zoo, zombie zone, character walk, games, crafts, and a costume contest. Attendees were delighted by the various activities, décor, and overall festive spirit. As previously noted, the annual Halloween Extravaganza funding was among the Department’s identified cuts during the initial COVID outbreak and was not restored in the fiscal year 2021- 2022 budget. The Department was fortunate to be able to supplement some of the funding for this year’s Halloween event through the generous donations of community partners. One community partner to highlight is the South San Francisco Rotary Club. The Rotary Club sponsored the popular petting zoo with a donation of $1,500. Over 600 attendees enjoyed the authentic farm animals thanks to the South San Francisco Rotary Club. The South San Francisco Rotary Club not only contributed monetarily, but also gathered volunteers to assist with the event. Many attendees could also be found enjoying treats from the snack bar. This year, the Full of Fun group, made up of teens and young adults with special needs, ran and operated the snack bar. Not only was this a successful fundraiser for the Full of Fun group, but it also served as a positive vocational experience for some of the participants. From Parks, Facilities, and Recreation Division staff to generous donors and volunteers, each played an important role in contributing to the success of “It’s the Great Pumpkin, South City!” The weather cooperated and the rain held off just enough to allow for a fun day at the park for residents. Anne Waters Playground Naming Ceremony On Sunday, November 6, the Parks and Recreation Department celebrated the third of four events acknowledging the renaming of City facilities. The most recent event celebrated the renaming of Westborough Park Playground to Anne Waters Playground. Approximately 50 people attended including City Councilmembers, Supervisor David Canepa, members of the Parks and Recreation Commission, and distinguished guest, Frances Luster, who accepted the acknowledgement on behalf of Anne Waters. After the ceremony, guests enjoyed coffee and pastries in the Westborough Picnic Shelter adjacent to the playground. Bi-Weekly Update November 11, 2021 Page 3 of 4 Supervisor David Canepa, Frances Luster, current City Councilmembers, and former Councilmembers Rich Garbarino and Karyl Matsumoto pose for a photo in front of the newly named Anne Waters Playground. Plaques commemorating Alice Peña Bulos, and Anne Waters have been installed on the wall near the entrance of the Alice Peña Bulos Community Center (formerly Westborough Recreation Building). Adult Day Care Reopens The Department’s Licensed Adult Day Care Program on the second floor of the Roberta Cerri Teglia Center opened to in-person operations on Tuesday, October 12. Staff planned a soft opening starting with 10 clients who attended the program prior to the COVID-19 pandemic. Additional clients have also been registered to return soon with varying start dates. Participants are happy to see each other again after more than a year of program closure. Staff continue to keep in touch with participants who are not ready to return with phone calls and activity packets. There is currently a waiting list for the Adult Day Care program, and the Department looks forward to enrolling new participants after the new year, as COVID conditions allow. The Senior Services team is very happy to be open to in-person programing and is continuing to offer this very important and much needed program so that individuals with memory illnesses can participate in a program that stimulates the mind and body, as well as give much needed support and respite for caregivers. Collaboration with SSFPD to Address Parking Issues at Roberta Cerri Teglia Center Parking at the Roberta Cerri Teglia Center parking lot, located on the corner of Baden Avenue and Magnolia Avenue, continues to be a challenge for Senior Center operations. Many neighbors to the Teglia Center regularly park their vehicles in the lot during the Teglia Center’s business hours, making it difficult for visitors to find a place to park. The Senior Services Program team has been working on a user permitting system over the last two months that staff hope will begin to address some of the parking lot issues. Kelli Jo Cullinan, Senior Services Program Supervisor, met with Police Department staff to discuss the parking issues and plans to alleviate the parking struggles for the participants who come to the Center for programs and activities. The Police Department issued warnings to unpermitted vehicles the week of November 1 and began giving tickets to unpermitted vehicles during the week of November 8. Staff is hopeful that this enhanced enforcement helps resolve these concerns. Bi-Weekly Update November 11, 2021 Page 4 of 4 Cultural Arts Updates “One Scrap at a Time” Online Quilting and Fiber Arts Exhibit The Cultural Arts Commission’s final art gallery show of the year opened as a virtual presentation. Colorful quilts and fiber arts creations by 19 artists are on exhibit in two online galleries. Gallery one features a variety of creations from general members of the public. Gallery two features quilts created by the South San Francisco Greenhouse Quilters group. These quilters, instrumental to the presentation of the Commission’s quilt shows since 2004, have enthusiastically supported the 10 subsequent in-person exhibits. The virtual exhibit opened on Friday, October 15 and will run through Tuesday, November 30. Viewing is open to the public and free. The gallery links are https://bit.ly/ssfquilt1 and https://bit.ly/ssfquilt2. The links can also be accessed through the Cultural Arts webpage www.ssf.net/culturalarts. “Our South City” Mural Video Staff recently completed a video to highlight the recent installation of the Gardiner Park mural, titled “Our South City” by artist Sirron Norris. The video is available for viewing on YouTube here: https://youtu.be/2W0qvSpRz90. Filmed and edited by City staff members, Jon Valle and Veronica Ortiz, the 12-minute video captures the artist as he is working on his mural. He addresses a variety of eclectic thoughts from his favorite foods to his artistic inspirations. The Cultural Arts News and Events page also features a detailed article on the artist and his mural. Northern California Public Art Administrators Meeting Cultural Arts Specialist Ercie Santos attended a Northern California Public Art Administrators Network (PAAN) meeting on Friday, September 17. The PAAN administrators represent a regional network of government agencies and art consultants that meet to discuss specific public art issues in their communities and statewide at large. The meeting focused on adaptations art administrators made in their programs as a response to the pandemic and future innovations under consideration for dealing with ongoing COVID challenges. Art as a recovery solution was emphasized in the discussion. Other positive changes included the availability and utilization of online tools, such as Google whiteboard, Padlet and Zoom, to facilitate the continuation of art programs. There were other items addressed at the meeting. The organizers of a new online resource, Public Art Exchange (PAX) were introduced. This grassroots virtual organization is a hub for public art related interests. It is an all-volunteer effort that seeks to include more voices in real time. A presenter spoke to the SB35 implications for public art in affordable housing. Discussion also occurred regarding the upcoming three-part webinar series, Demystifying Public Art sponsored by PAAN. The next PAAN meeting is planned for January 21, 2022.