Loading...
HomeMy WebLinkAbout03.15.2022 PR Comm Agenda Agenda CITY OF SOUTH SAN FRANCISCO MEETING OF THE PARKS AND RECREATION COMMISSION TELECONFERENCE MEETING NOTICE Tuesday, March 15, 2022 7:00 p.m. Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the following is a general outline of our procedures: Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020, allowing for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health Officer of San Mateo County dated March 31, 2020. The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone: Join Zoom Meeting https://ssf-net.zoom.us/j/89508365024?pwd=QlVRbHVlUVRrOFM4VzFYamlsN2Z3UT09 Meeting ID: 895 0836 5024 Passcode: 315020 The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Commissioners Battaglia, Burgo, Camacho, DeNardi, Firpo, Vice Chair Lock and Chair Uy and essential City staff will participate via Teleconference. Members of the public may submit their comments on any agenda item or public comment via email or Parks & Recreation main line. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COMMISSION MEMBERS PARTICIPATING BY TELECONFERENCE. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. Public Comment: Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the Zoom session, join the meeting from your computer or mobile device, enter your name, and request to comment through the “Chat” function and a staff person will add you to the queue for comments and unmute your microphone during the comment period. In the alternative, you may also provide email comments received during the meeting will be read into the record. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. Remote Public Comments: Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting. The email and phone line below will be monitored during the meeting and public comments received will be read into the record. The City encourages the submission of comments by 6:00pm on Tuesday, March 15, 2022, to facilitate inclusion in the meeting record. A maximum of 3 minutes per individual comment will be read into the record. Comments that are not in compliance the Commission’s rules of decorum may be summarized for the record rather than read verbatim. Email: [email protected] Electronic Comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments so that they comply with the 3 minute time limitation for public comment. Parks & Recreation Hotline: (650) 829-3837 Voice messages will be monitored during the meeting, and read into the record. Your voicemail should be limited so that it complies with the 3 minute time limitation for public comment. If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. WILLIAM LOCK CHAIRPERSON STEPHEN FIRPO RUTH DeNARDI VICE CHAIR SECRETARY BETTY BATTAGLIA BRITTANY BURGO COMMISSIONER COMMISSIONER KRISTY CAMACHO ROBERT UY COMMISSIONER COMMISSIONER SHARON RANALS ASSISTANT CITY MANAGER GREG MEDIATI DIRECTOR OF PARKS AND RECREATION Agenda CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MEETING Teleconference Meeting Tuesday, March 15, 2022 7:00 p.m. A G E N D A I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the February 15, 2022, Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. New Business A. Centennial Trail Master Plan and Orange Memorial Park Master Plan (Links to download the draft plans are embedded on pages 16, 18, and 19 of the packet) VIII. Friends of Parks and Recreation IX. Beautification Committee X. Items from Commission XI. Items from Staff A. Calendar of Events B. Administrative Update XII. Adjournment Next Meeting: Regular Meeting: Tuesday, April 19, 2022 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, FEBRUARY 15, 2022 I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, February 15, 2022, via teleconference due to the COVID- 19 pandemic and local health orders. II. ROLL CALL: Present: Commissioners Battaglia, Burgo, Camacho, DeNardi, Firpo, Lock, and Uy Absent: All were present Staff: Sharon Ranals, Assistant City Manager Greg Mediati, Director of Parks and Recreation Angela Duldulao, Recreation Manager Joshua Richardson, Parks Manager Kari Jung, Administrative Assistant II Erin O’Brien, Business Manager Brian Noce, Acting Recreation Supervisor Laura Armanino, Recreation Supervisor Kimberly Morrison, Assistant Supervisor Kelli Jo Cullinan, Recreation Supervisor III. PLEDGE OF ALLEGIANCE: Skipped. IV. AGENDA REVIEW: There were no changes to the agenda. V. APPROVAL OF MINUTES OF THE JANUARY 18, 2022, MEETING: Approved by motion. Motion: Commissioner Camacho / Seconded: Commissioner Battaglia. VI. CITIZEN PARTICIPATION: None. VII. Old Business: A. Capital Projects and Minor Maintenance Projects Update Manager Richardson shared that the proposed project at Irish Town Green to create walking pathway connections from Armour Avenue and Airport Boulevard and replace much of the perimeter fence is presently on hold indefinitely due to an unforeseen and conflicting project by PG&E, who owns the site. As part of their ongoing gas line safety project, PG&E intends to pressure test gas lines in the area and use this site as a laydown yard for equipment during that project. This testing will occur once every five to seven years and they intend to stage equipment for future projects there as well. Parks staff were previously told that this site would not be re- activated by PG&E for the foreseeable future, but unfortunately, this position has changed. Parks and Recreation Commission Minutes of the Meeting of February 15, 2022 Page 2 At this time, staff do not believe it’s prudent to continue the improvement project until this is resolved. The Grand Avenue Breezeway Project, located between Fourth Lane and Grand Avenue near the Miller Avenue Parking Garage, started February 14. This project will remove a majority of the fencing that currently exists at the site and will pave the open area behind the fence with Granitecrete. A small area will remain fenced, which can be opened during special events as a small gathering area, or be used for storage. The project is estimated to be completed in three weeks or so. When this project is completed, the wider breezeway will allow for events and gatherings to occur, helping bolster the downtown community and businesses on Grand Avenue. Parks staff have been preparing baseball fields in the off-season prior to the start of practices in mid-February. Staff are on schedule to complete work on all scheduled ballfields. Westborough, Paradise, Callero, and Hillside (Terrabay) Ballfields are not yet completed but will be shortly. Westborough Ballfield will be used by South San Francisco High School for a portion of their season this year as they increase the height of the perimeter netting along their newly renovated field to mitigate foul balls that were damaging private property. Earlier in the year, staff knife-aerated the entire outfield to help level uneven turf areas and reduce the amount of broadleaf weeds in the outfield. This process requires that the field rest for a considerable amount of time to allow the grass to re-establish. The field will be playable again in late March. The warm weather has triggered an early emergence of gophers citywide. Gophers are somewhat dormant during the winter months, but the unseasonably warm weather recently has caused an early and abundant amount of gopher activity. Parks staff have been focusing on fumigating and trapping gophers to help limit their numbers prior to mating season. The Parks Division is planning to issue a request for proposals (RFP) for the Westborough Pathway Rehabilitation Project in the coming weeks to begin the process of repairing the upper walking paths at Westborough Park which are currently a tripping hazard area. The pathway has degraded over the years and has been damaged by large tree roots to the point that the entire path must be milled down to base rock and paved. Division staff have been waiting to issue this RFP towards the end of the winter due to weather concerns delaying the project. Once bids are received and the contract is awarded, staff will provide a timeline for when the work will be done. The walking path will need to be closed for a considerable amount of time during the length of this project. Numerous trees will also need to be removed prior to the project. The City is moving forward with the purchase of the green spot at 700 Linden Avenue and the parking lot at 616 Linden Avenue from the Successor Agency to the Former Redevelopment Agency, with the plans to develop them as parkland. The Parks and Recreation Department has been working on drafting high-level conceptual plans, and once the site is purchased, will engage the community for design input. Parks and Recreation Commission Minutes of the Meeting of February 15, 2022 Page 3 ACM Ranals clarified that Council approved right to negotiate, but has not yet purchased the parcels. Commissioner Camacho inquired about the environmental conditions of the Linden lots. Manager Richardson shared that lot 616 was a car repair station and will need remediation and that lot 700 is clean. Director Mediati shared that a phase 1 assessment has been completed that the clean up cost estimated at $300-$400 thousand dollars is built into the appraised value of land totaling $1.6 million dollars. ACM Ranals shared that the cleanup required for park land is less than that required to build on the land (dwelling or commercial) and therefore more affordable. Commissioner Battaglia inquired about parkland per population. ACM Ranals shared that per the master plan, the goal is 3 acres per 1,000 people. Director Mediati shared that the actual parkland in this portion of the city is 1 acre per 1,000 people. Manager Richardson continued his report, noting Parks staff intend to issue a request for proposals in early spring to continue Sign Hill Fuel Load Management efforts. This project will focus on thinning the eucalyptus grove near Carnelian Road and Mountain Road, removal of dead trees, as well as completing 100’ fire breaks adjacent to homes on city property. Chair Lock inquired about the large eucalyptus logs. Manager Richardson shared that per CalFire code and feasibility logs larger than 12” diameter are acceptable to leave on site and will decompose over the years. They have been placed perpendicular to the slope to prevent rolling. Commissioner Lock suggested that staff could hire artists to create benches or artwork. Manager Richardson indicated that he is open to entertaining the idea further if the benches/artwork were adjacent to trails but not to draw hikers off of trails. The Orange Memorial Park Stormwater Capture Project, scheduled to be completed at the end of May 2022, will capture, clean, and treat runoff from Colma Creek. Two cisterns below the ballfield will be used for infiltration and water storage, which will be used to irrigate Orange Memorial Park, part of Centennial Trail, and Sister Cities Park with reclaimed water. Staff continue to look for opportunities to expand this water to future sites. As this project comes to an end, the Capital Projects Department and Parks and Recreation Department have collaborated to finalize construction documents and issued a request for proposals for construction of the synthetic ballfields that will replace the ballfields that were located where the water cistern is now located. Interstate Grading and Paving was the lowest responsible bidder and was awarded contract at the February 9 City Council meeting. The lowest responsible bidder’s proposal, along with contingency is within the overall project construction budget of $11,700,000. Improvements to the western landside area at Oyster Point Marina Park are nearing completion. Nearly 30 acres of improvements, which include a replenished beach, trail Parks and Recreation Commission Minutes of the Meeting of February 15, 2022 Page 4 raised for sea level rise, restroom facilities, open space areas, a large turf field, picnic and gathering areas, parking lots, and a plaza, are expected to be completed in May 2022. Once improvements are complete, the Parks and Recreation Department will be responsible for maintenance and operation of this wonderful park amenity. Understanding the critical need to maintain the new park at Oyster Point at a high level, three Park Maintenance Worker positions were authorized in September 2021. Staff is studying a second, more modest phase of work to make improvements to the landscape, roadway, trail, and parking lots in the eastern landside area, which remains under the San Mateo County Harbor District’s operations and maintenance area. ACM Ranals shared that the storm drain line was moved further out and water should be clearer. Director Mediati shared The Library and Parks and Recreation Center consists of an 84,250 square foot building, 12,400 sq-ft parking garage, surface parking and 1.35-acre park. The building includes an automated library book return, spacious event rooms, teaching and catering kitchens, dance and exercise studios, classrooms for all ages, art and craft spaces, contemporary library spaces for all ages, a discovery center including a maker space, a community room and digital studio, administrative offices and the new City Council Chambers/community theater. The park includes a playground, synthetic turf field and a garden. Beginning in January 2021, Swinerton Builders accepted site control. Construction is anticipated to last approximately 30 months and will be completed mid-2023. The steel framing and concrete slabs have been completed. Contractors are currently fireproofing the steel beams, installing conduit for utilities, and beginning to frame interior walls. The curtain wall, or exterior glass skin, is scheduled to be installed in early spring – an excited and monumental step forward in construction. Director Mediati shared an update on the Westborough Neighborhood Preschool. Staff engaged Sim Architects, one of the City’s prequalified on-call architects, to begin programmatic design work for the facility in May 2021. In late 2021, consultants completed a geotechnical analysis of the site, which would inform structural engineering for the new facility and the type and depth of the foundation. During that analysis, it was found that not only was the site closer to several major and tributary fault lines than expected, but the park is also located on up to 70 feet of fill, meaning foundation piers would need to be placed to that depth to reach bedrock. The site is now considered financially infeasible for construction of a new childcare facility. Staff are now exploring alternative sites to fund in lieu of this site, including the West Orange Library, which will be vacated in mid-2023, among others. Staff will provide future reports on alternative sites as details are known. Commissioner Uy inquired about the cost of retrofitting the West Orange Library. Director Mediati shared that staff had conducted a feasibility analysis and in today’s dollars looks Parks and Recreation Commission Minutes of the Meeting of February 15, 2022 Page 5 to be about $15 million to retrofit and service about 180-200 students. The site is more central to all of the neighborhoods and can accommodate more students. Director Mediati noted Orange Pool is South San Francisco’s only indoor municipal swimming pool. Opened in 1970, it continues to serve as a community-wide destination for residents of all ages. In October 2021, City Council directed staff to move forward with solicitation of an architectural design team to plan a new pool, with a budget not to exceed $34 million. Funding for this project and the Orange Memorial Park ballfield project would be financed via a third tranche of bonds, backed by the Measure W sales tax measure. In December 2021, staff issued a request for proposals for qualified design firms. Staff received five proposals, of which three qualified for interviews. Of those three firms interviewed, two have been shortlisted. Staff are currently continuing interviews with the two firms, visiting comparable project sites, and speaking with references to determine the most qualified firm for this project. Award of contract for design is anticipated to be completed by March, allowing design to commence. Commissioner Camacho inquired if the current pool would remain open during the construction of the new Aquatic Center. Director Mediati confirmed that the intention was to keep the current pool open as long as feasible during the new construction process. VIII. New Business: A. Mid-Year Budget Update Director Mediati shared that the beginning of each calendar year marks the mid-point in the fiscal year and the City revisits the status of its operating budget, and reviews and amends the budget based on actual expenditures, revenues, and internal and external factors that may impact City operations. Several mid-year budget items were presented to the City Council Budget Subcommittee on February 8, 2022, including: • Study of Expanded Reclaimed Water Reuse on Centennial Way Trail: $30,000 • Concert in the Park: $150,000 • Grand Avenue Breezeway Improvements: $72,000 • Vehicle Replacement Program: $820,000 Director Mediati further shared that it is assumed that the Department will be asked to increase fees in the Fiscal Year 2022/23 budget commensurate with cost of living increases and consumer price index (CPI) adjustments as per the past practice. Commissioner Burgo inquired if the existing vehicles would be retained. Director Mediati clarified that most of the equipment would be new inventory, but if any were replacement than the old would be surplussed. Parks and Recreation Commission Minutes of the Meeting of February 15, 2022 Page 6 Commissioner DeNardi inquired about the currently breezeway lighting. Manager Richardson explained that the current lighting is high pressure sodium and is not sufficient and staff would propose more string lights which would run on a solar cell and will coordinate with Electrical Division (Public Works). Chair Lock inquired about EV charging stations. Director Mediati shared that there are about 35 EV charging stations. Commissioner Camacho inquired why there were no new staff requests, specifically custodial with the new building to maintain. Director Mediati shared that staff has been asked to table that discussion and monitor and report how it works with the current staffing. The Department is bringing on more hourly maintenance staff while gauging amount many more full-time staff will be needed. IX. Friends of Parks and Recreation: Manager Duldulao shared that there are no updates at this time. Chair Lock requested that staff update the Commission with the current officers. X. Beautification Committee: Director Mediati reported that there is nothing new to report. XI. Items from Commission: Commissioner Burgo introduced herself, and shared that she has lived in South City for about 20 years. She volunteers with a group called Friends of Old Town and has a particular passion for Parks and Recreation. Vice Chair Firpo shared his enthusiasm for an enhanced Concert in the Park event as well as the future park areas out by the Bay Trail. Secretary DeNardi shared resident’s concerns about the men’s restroom areas and if there were plans to remodel. Director Mediati shared that the park restrooms are difficult to maintain due to vandalism and illegal activities. She shared that she observed a yoga class at the Roberta Cerri Teglia Center and was overjoyed to see classes starting again. Commissioner Battaglia shared that she is excited about the new pool. She has visited the Roberta Cerri Teglia Center where the participants were playing pool, ping pong, and using the lending library. She was up on Sign Hill and noted how beautiful the flowers are and that the logs mentioned previously are not so noticeable. Commissioner Camacho shared that the General Plan meeting is coming up. She inquired about the changes with mask mandates and how it will apply to programs. Director Mediati shared that the City would be following San Mateo County with exceptions to programs with unvaccinated youth. Commissioner Uy shared that the parks are very busy and the tennis courts are getting used quite a bit. He shared that the lighting is old and problematic if you don’t press the button Parks and Recreation Commission Minutes of the Meeting of February 15, 2022 Page 7 in time it results in a 15-minute wait. Director Mediati indicated that he would add tennis court lighting as an issue to look into further. Commissioner Uy inquired about limiting the courts, specifically for private instructors, so that individual residents wanting to play tennis wouldn’t be blocked out an entire day by a private instructor using the public courts to run their business all day long. ACM Ranals clarified that the private instructors are not permitted to run their classes on the public courts and would need to obtain a permit to rent out the courts. Commissioner Uy expressed his disappointment that middle school sports had been cancelled for the rest of the season. Chair Lock shared his enthusiasm for 2022 and highlighted what has changed and what we have to look forward to. He inquired why Paradise Field isn’t utilized by the youth leagues. Manager Richardson shared that that field is typically utilized by the Jr. Giants Program and the leagues may not be utilizing it do to a drop in membership, however Supervisor Mulkerrins would be better able to address which fields are used. XII. Items from Staff: A. Calendar of Events. Director Mediati provided a brief update of the Calendar of Events. B. Administrative Updates Director Mediati congratulated Erin O’Brien on her promotion to Business Manager, shared that the Administrative Assistant II position was open for recruitment, and reminded the Commission that the CPRS District IV annual banquet has been rescheduled to May 5. The City has submitted for two awards, the first for the Senior Connections Newsletter and the second for the Kiwanis Club. Manager Duldulao shared a COVID update. Aquatics will be providing limited services to those that were unable to take classes during the Winter Session and offering additional recreation swim times. The interruptions due to COVID have made it difficult to maintain staffing levels as well as to plan in advance for sessions. Childcare – the rate of exposure is continuing to drop, and the closures are expected to decrease as the rules continue to change. Rentals – staff opened the picnic sites one month early to take advantage of the great weather and provide outdoor opportunities for residents to gather. Seniors – Adult daycare is now open and will be slowly expanding. Commissioner Camacho inquired about Sunday swim lessons. Supervisor Noce shared that Sunday lessons were offered pre-COVID and ended due to budgetary cuts. Right now, finding swim instructors is also a significant challenge. Chair Lock inquired if Commissioners had any questions related to the previously shared administrative updates. None were shared. XIII. Adjournment: 9:07 p.m. Respectfully submitted by Kari Jung, Administrative Assistant II DATE: March 15, 2022 TO: Parks and Recreation Commission FROM: Philip Vitale, Deputy Director of Capital Projects SUBJECT: Centennial Way Trail Master Plan and Orange Memorial Park Master Plan Update RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update and provide feedback on the Draft Centennial Way Trail Master Plan and Draft Orange Memorial Park Master Plan to inform final document, prior to adoption by the City Council. BACKGROUND/DISCUSSION Staff and project consultants will be presenting final drafts of the Centennial Way Trail Master Plan and Orange Memorial Park Master Plan. A brief update is also summarized below. Centennial Way Trail Centennial Way Trail is a Class I bicycle and pedestrian pathway spanning three miles from the South San Francisco BART Station to the San Bruno BART Station. The City constructed and maintains the trail. In late 2020, the City accepted maintenance and development rights of additional portions of the BART right-of-way, significantly expanding opportunities for capital improvements and programming along the trail. In early 2021, the City engaged the landscape design and planning firm, Callander Associates, to work with the community and various stakeholders to develop a vision plan to guide improvements and programming along the trail. Orange Memorial Park Master Plan The Orange Memorial Park Master Plan was last updated in 2007. Since then, the park has seen several improvements, including the Storm Water Capture Project which is currently under construction and the Orange Memorial Park Ballfield project scheduled to start construction in the coming weeks. An update to the Orange Memorial Park Master Plan will represent current and planned projects as well as changing demographics and park programming needs. Earlier this year staff also engaged Callander Associates to lead the Master Plan effort with synergies to the Centennial Way Trail Plan. Outreach and community engagement for the Centennial Way Trail Master Plan and Orange Memorial Park Master Plan began summer 2021. The first round of engagement gathered input on Staff Report To: Parks and Recreation Commission Date: March 15, 2022 Subject: Centennial Way Trail Master Plan and Orange Memorial Park Master Plan Update Page 2 park and trail needs and constraints. Outreach and engagement included pop-up events at the park and trail, online and printed surveys, stakeholder meetings and a public open in August 2021 at the Joseph A. Fernekes Building. The second round of outreach and community engagement offered plan alternatives for the park and focus areas of the trail. Feedback on these alternatives was collected at the City Hall Birthday Celebration in September 2021, the Halloween Event at Orange Memorial Park in October 2021, virtual stakeholder meetings with landowners, recreation groups, community groups and staff as well as through online and printed surveys available in English and Spanish. Display materials and surveys were also available at the Roberta Cerri Teglia Center, Orange Pool and the Municipal Services Building. A second open house was held at the Joseph A. Fernekes Building in November 2021. Information about the plan alternatives and opportunities to engage were advertised through Park and Recreation newsletters and shared among community and stakeholder groups. An update of the engagement efforts and plan alternatives were presented to the Parks and Recreation Commission in November 2021. Feedback received from the Commission and the public informed preferred plans for opportunities areas and the draft documents attached to this report. Comments received this evening will be incorporated into the final document, which will be presented before the City Council for adoption later this spring. Attachments: Draft Centennial Way Trail Master Plan Draft Orange Memorial Park Master Plan Presentation CENTENNIAL WAY TRAIL MARCH 2022 MASTER PLAN DRAFT CITY OF SOUTH SAN FRANCISCO Click here to download the Centennial Way Trail Draft Master Plan ORANGE MEMORIAL PARK MARCH 2022 MASTER PLAN CITY OF SOUTH SAN FRANCISCODRAFT Click here to download the Orange Park Draft Master Plan Orange Memorial Park & Centennial Way Trail Master Plan Update Parks and Recreation Commission Meeting March 15, 2022 Click here to download Presentation PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: March 2022 Day Date Event Time Location Tuesday 01 Wednesday 02 Thursday 03 Friday 04 Saturday 05 Summer Camp Public Lottery Opens (March 5 – March 25) www.ssf.net/childcare Sunday 06 Monday 07 Improving Public Places Zoom Tuesday 08 Wednesday 09 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 10 Friday 11 Saturday 12 Youth Baseball Parade 10:00 a.m. Alta Loma Park – Rozzi Field Sunday 13 Monday 14 Tuesday 15 Parks & Recreation Commission meeting 7:00 p.m. Online Wednesday 16 Thursday 17 Cultural Arts Commission meeting 6:30 p.m. Online Friday 18 Senior Health Fair CANCELLED MSB Saturday 19 Sunday 20 Monday 21 Cultural Arts Commission Virtual Photography Exhibit Closing Day (February 21 – March 21, 2022) 91st Annual Easter Bunny Photo Hop – Resident Registration www.ssf.net/culturalarts www.ssf.net/rec-catalog or at the MSB Tuesday 22 Wednesday 23 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 24 Friday 25 Summer Camp Public Lottery Closes (March 5 – March 25) www.ssf.net/childcare Saturday 26 Sunday 27 Monday 28 Spring Session Classes Begin Tuesday 29 Wednesday 30 Thursday 31 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: April 2022 Day Date Event Time Location Friday 01 Saturday 02 Sunday 03 Monday 04 Tuesday 05 Wednesday 06 Thursday 07 Friday 08 Saturday 09 Easter Bunny Photo-Hop (pre-registration required) 8 a.m. – 12 p.m. Orange Park Soccer Field Sunday 10 Monday 11 Tuesday 12 Wednesday 13 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 14 Friday 15 Saturday 16 Sunday 17 Easter Monday 18 Application deadline for 2022 Jack Drago Cultural Arts Commission Youth Art Scholarship www.ssf.net/culturalarts Tuesday 19 Parks & Recreation Commission 7:00 p.m. Online Wednesday 20 Thursday 21 Cultural Arts Commission 6:30 p.m. Online Friday 22 Saturday 23 Sunday 24 Monday 25 Tuesday 26 Wednesday 27 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 28 Friday 29 Cultural Arts Commission Youth Art Show TBD MSB Saturday 30 Cultural Arts Commission Youth Art Show TBD MSB PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: May 2022 Day Date Event Time Location Sunday 01 Monday 02 Improving Public Places Committee meeting 5:30 p.m. Zoom Tuesday 03 Wednesday 04 Thursday 05 Friday 06 Saturday 07 Sunday 08 Monday 09 Tuesday 10 Wednesday 11 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 12 Friday 13 Saturday 14 Sunday 15 Monday 16 Tuesday 17 Parks & Recreation Commission Meeting 7:00 p.m. Online Wednesday 18 Thursday 19 Cultural Arts Commission Meeting 6:30 p.m. Online Friday 20 Saturday 21 Sunday 22 Monday 23 Tuesday 24 Wednesday 25 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 26 Friday 27 Saturday 28 Sunday 29 Monday 30 Memorial Day – All Offices/Programs Closed Tuesday 31 FRIENDS OF PARKS AND RECREATION 2021-2022 BOARD ROSTER Name Board Position E-Mail Address Marie Patea President [email protected] [email protected] John Sanna Vice President [email protected] Judy Bush Secretary/Treasurer [email protected] Betty Battaglia Director [email protected] Eddie Flores Director [email protected] Sean Garrone Director [email protected] Jeannette Holt Director [email protected] Kelli Jo Cullinan Staff Liaison [email protected] Kimberly Morrison Staff Liaison [email protected] CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: February 17, 2022 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update SSFUSD Adult Transition Program Visits Orange Pool On Tuesday, February 8, the Adult Transition Program (ATP) from the South San Francisco Unified School District visited Orange Pool to learn about the Aquatics Program and have the opportunity to swim. Part of the ATP curriculum is to introduce and educate these young adults with special needs about community activities throughout South San Francisco. Acting Aquatics Supervisor Brian Noce spoke with the group about the programming offered at Orange Pool. Each student received a pool schedule and a free swim pass to encourage them to visit the pool. Water safety was also discussed with the students, and they were given a chance to ask questions. Out of the 35 students in attendance, only four students wanted to swim. The Aquatics team looks forward to having the ATP group back for annual or bi-annual visits and hopes that more students will be interested in swimming in the future. Youth Baseball Parade The 16th Annual Youth Baseball Parade will be held on Saturday, March 12 on Rozzi Field at Alta Loma Park. The parade of teams will begin at 10:00 a.m. and will be introduced by Sports Coordinator Bill Stridbeck. The youth baseball league will host skills clinics after the parade is completed. Parking will be reserved in the Camaritas Avenue parking lot for City Councilmembers. If you have not yet RSVP’d for this event or have questions, please contact Mike Mulkerrins, Recreation Supervisor, at [email protected] or (650) 877-8679. Middle School Sports Update The North County Recreation League (NCRL), of which the City is a member, has decided not to offer a sixth grade basketball league this year due to continued school district facility restrictions in other cities that do not allow outside groups onto school campuses. Unlike South San Francisco’s Sports Program, which has the benefit of using Terrabay Gymnasium, other cities in the league depend on school facilities to host their sports activities. Instead of league play, each city within the NCRL will host their own in-house sixth grade basketball program as a camp or Parks and Recreation Department Update February 17, 2022 Page 2 of 2 clinic. The Department’s program will consist of a six-week basketball camp held every Tuesday and Thursday at Terrabay Gymnasium starting on February 15. Spring Recreation Class Program The spring session for the Classes Program will begin Monday, March 28 and operate through Sunday, May 22. Resident registration will begin Monday, February 28 at 6:00 a.m. online and 8:00 a.m. for in-person registration at the Recreation office. Non-resident registration will begin Monday, March 28 at 6:00 a.m. online and 8:00 a.m. in-person. Spring Activity Guides are expected to be delivered to all South San Francisco households during the week of February 14. The spring session schedule will also be available online at www.ssf.net/rec-catalog or www.ssf.net/classes. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: March 3, 2022 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Aquatics Spring 2022 Swim Lesson Update Unfortunately, due to the impacts of COVID-19 and staffing shortages, the Aquatics Program has had to modify its spring schedule, with fewer classes than initially planned. Given the limited number of available classes, registration for spring 2022 swim lessons is available by lottery to participants who were enrolled in winter 2022 lessons that were canceled in January. Pending staff availability, the Aquatics Program plans to offer regularly scheduled programming for the summer 2022 session. Resident registration opened online on Monday, February 28, 2022 for the following classes only: • Adult Aquatic Exercise • Adult Aquatic Fitness • Aqua Zumba When possible, the Aquatics Program is offering extended hours for open recreation swim in lieu of a full swim lesson schedule. The pool schedule is available at www.ssf.net/aquatics. Cultural Arts “Momentum-Moving Forward” Virtual Photography Exhibit The first SSF Cultural Arts Commission show in February 2022 was envisioned to return as a traditional in-person event. Omicron surged, so plans changed, and the entire exhibit was moved to a virtual presentation. Eleven artists submitted a total of 24 entries. Six entries by four artists were awarded. The entries were judged by professional photographer, Scott Buschman. Nadine Levin received first and third place. Simon Wan received second place. Honorable Mention was awarded to Jay Bergman and J. Belinda Carr. The finalists will be formally acknowledged at the March Cultural Arts Commission meeting. In addition, the finalists’ winning entries are on exhibit in the atrium display window at the Municipal Services Building. Viewers are invited to sign the virtual guest book and share their thoughts. The exhibits opened on February 21 and will run through March 21. Parks and Recreation Department Update March 3, 2022 Page 2 of 2 Viewing is open to the public and free. The virtual gallery links are https://bit.ly/PhotoArt1- SSF and https://bit.ly/PhotoArt2SSF. Jack Drago Cultural Arts Commission Youth Art Scholarship 2022 The Cultural Arts Commission is awarding up to three scholarships for up to a total of $3,000 to South San Francisco Unified School District graduating high school seniors, who have shown achievement in the arts, and plan to continue the study of art. Acceptable art forms include but are not limited to: photography, sculpture, digital media, ceramics, performing arts, and literary arts. Candidates should send a completed application form and submit examples of their art. The application and more information is available in Attachment 1 and also posted online at www.ssf.net/culturalarts. The Youth Art Scholarship Award was established and first awarded in 1999. In 2003, it was renamed to honor Jack Drago, former South San Francisco mayor and founder of the Commission. Since 1999, thirty-six deserving graduates have been awarded. The scholarship is financed exclusively by community donations and fundraising dollars. Picnic Season Update In January, the Parks and Recreation Department decided to open the picnic season one month early to give the community more opportunities to gather outdoors. The 2022 picnic season began on Saturday, February 5, 2022, instead of the first weekend in March. The public responded by renting 20 picnic sites. As we look ahead to March, 43 sites are already reserved. Staff are prepared for an extremely busy picnic season. Recreation Staff Member Supports 2022 One Day Homeless Count The San Mateo County One Day Homeless Count took place on Thursday, February 24, 2022. The Joseph A. Fernekes Recreation Building was used as the deployment site for volunteers to check- in and gather information before visiting specific neighborhoods. Austin Navarro, Recreation Coordinator for the Rentals Program, opened the building at 4:00 a.m. for staff from San Mateo County as well as 35 volunteers. Austin stayed on site to assist with any logistics until everyone departed. The South San Francisco Jack Drago Cultural Arts Commission Youth Art Scholarship INSTRUCTOR INFORMATION, PROCEDURES & GUIDELINES •Applications will be sent or delivered to art instructors. •Student applicants from the three South San Francisco Unified School District highschools are eligible to enter: South San Francisco High School, El Camino High School, Baden High School. •Student applicants must be graduating seniors planning on continuing practice/studies inthe arts. •Completed applications and artwork samples MUST BE RECEIVED BY:MONDAY, APRIL 18, 2022. •Submit Completed Application with samples of the applicant’s artwork (i.e. photos,computer printouts, color copies) Be sure the application documents and artwork imagesare complete and legible! Keep all original materials on hand. To Email submissions (preferred):Send JPEG images and PDF documents to [email protected]. The subject line should show - “2022 JDS Application by student’s name” To Mail by US Postal Service or to Drop Off (Be sure to allow for mailing time): Attn: Ercie Santos, Cultural Arts Specialist, SSF Parks and Recreation Department, 33 Arroyo Drive, South San Francisco, CA 94080 LOST, LATE, INCOMPLETE, MISDIRECTED, ILLEGIBLE OR CORRUPTED ENTRIES MAY BE DISQUALIFIED. • Up to three scholarships, for up to a total of $3,000 (three thousand dollars) will be awarded. The finalists are chosen by the South San Francisco Cultural Arts Commission. The awardees and award amount are left to the discretion of the Commission. • If there is more than one potential finalist in any school, the finalist may be chosen by interview. • Finalists may be invited to show their original artwork in an extended exhibit, both physical and virtual, for approximately 30 to 60 days. • The award will be presented at each school’s senior awards night. The finalist will also be invited to a second presentation at a Cultural Arts Commission meeting. Attendance to one of these presentations is required in order to receive the award. City presentations will be conducted via teleconference, (ZOOM), while COVID19 restrictions are in place. This requirement may be waived in the case of an emergency or hardship. Notice should be emailed to [email protected] •The finalist's name, image, and artwork may be featured on the City website (ssf.net), brochures, cable channel, social media, or in other forms of promotional materials, at the City’s sole discretion. The City may use, reuse, and reproduce any images of artwork for any purpose whatsoever with no additional compensation and the winner permanently and irrevocably waives any right to control the use and reproduction of the artwork. • The finalist is required to submit a substitute W-9 form, request for Taxpayer Identification Number and Certification in order to receive their cash award. For questions, phone: (650) 829-3810 or email [email protected] The South San Francisco Jack Drago Cultural Arts Commission Youth Art Scholarship 2022 APPLICATION FORM The South San Francisco Cultural Arts Commission supports, promotes and protects community interest and diversity in art, culture and creative expression. In keeping with that objective, the Commission is awarding up to three scholarships, for up to a total of $3,000 (three thousand dollars) to South San Francisco Unified School District graduating high school seniors who have shown achievement in the arts and plan to continue the study of art. Acceptable art forms include but are not limited to: photography, sculpture, digital media, ceramics, performing arts, literary arts etc. Applicant name ___________________________________________________________________________ Home address ________________________________________ City, State Zip________________________ Home phone________________ Cell phone__________________ Email _____________________________ Name of high school you are attending __________________ No. of semesters of art classes taken ________ List any art classes taken (type of class and where taken) ________________________________________________________________________________________ ________________________________________________________________________________________ What is your preferred medium? ____________________________________________________________ Have you shown your works and/or received any awards for your artwork?  Yes  No If so, please list ____________________________________________________________________________ ________________________________________________________________________________________ On a separate document, please answer the following questions: ⚫ What are your future goals in the art field and in what ways do you plan to continue your practice of art? ⚫ How will the award money impact your future as an artist? Submit your completed application with samples of your artwork. ENTRIES MUST BE RECEIVED BY Monday, April 18, 2022. • Email To (preferred): [email protected] • Mail To or Drop Off (If via US Postal Service - allow extra time for mailing) Attn: Ercie Santos, Cultural Arts Specialist, SSF Parks and Recreation Department, 33 Arroyo Drive, South San Francisco, CA 94080 The award will be presented at your school’s senior awards night. The finalist will also be invited to a second presentation at a Cultural Arts Commission meeting. Attendance to one of these presentations is required in order to receive the award. City presentations will be conducted via teleconference, (ZOOM), while COVID19 restrictions are in place. The finalist’s original art may be featured in an extended exhibit, both physical and virtual. The finalist is required to submit a substitute W-9 form, request for Taxpayer Identification Number and certification in order to receive their cash award. By entering the 2022 Jack Drago Cultural Arts Commission Youth Art Scholarship program, you fully and unconditionally agree to be bound by the rules and decisions of the South San Francisco Cultural Arts Commission, which will be final and binding in all matters relating to the 2022 Jack Drago Cultural Arts Commission Youth Art Scholarship program. I understand and agree to the procedures and guidelines of the 2022 Jack Drago Cultural Arts Commission Youth Art Scholarship program. ____________________________________ _________________________ Student applicant signature Date CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: March 10, 2022 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Parks and Recreation Department Staffing Update In recent weeks, there have been several acting assignments pending upcoming recruitments, and one promotional appointment. These positions are detailed below: • Angela Duldulao has been placed in the Acting Deputy Director position, where she will oversee the Recreation Division (managed by the Recreation Manager) and Administration Division (managed by the Business Manager). • Kelli Jo Cullinan is currently acting as the Recreation Manager, backfilling for Angela during her acting assignment. • Erin O’Brien, former Recreation Supervisor, has been promoted into the role of Business Manager, where she will be responsible for management of departmental administration services. • The Childcare Program has been split, with two supervisors now sharing these growing responsibilities. Laura Armanino, current Childcare Supervisor, will continue to oversee the Preschool and Early Learning Program. Kimberly Morrison, Acting Childcare Supervisor, will oversee the school-age Youth Enrichment Services (YES) Program, which includes after school expanded learning programs and camps. • Brian Noce continues to serve as Acting Recreation Supervisor overseeing the Aquatics Program, which he has done for several months. Concert in the Park Update This year, City Council has authorized additional funding for an enhanced Concert in the Park event, which will incorporate some elements from Day in the Park, most notably vendor booths. The event will take place at Orange Memorial Park on Saturday, September 24. In this new configuration, food service will continue to be provided by food trucks and vendors who hold San Mateo County Health Department food permits, but will allow non-profit groups, cultural groups, services clubs, and other organizations to table the event, share information or sell wares. An application process to screen and select vendors is forthcoming. In addition to these vendor booths, the event will feature two large stages, two professional music performances, dance floors, children’s activities, and five to six cultural performances, increased from one or two from past years, to dovetail with the City’s Cultures United campaign. Since the Parks and Recreation Department Update March 10, 2022 Page 2 of 2 baseball field is still under construction, the event will be held entirely on the northern half of Orange Memorial Park. Grand Avenue Breezeway Project Parks Division staff have been working to coordinate the paving of the vacant portion of the Miller Avenue Parking Garage breezeway between Fourth Lane and Grand Avenue. This project is funded by Community Development Block Grant (CDBG) funds allocated through the Economic and Community Development Department (ECD). The Parks Division designed the project and solicited bids to remove a majority of the fence that ran the length of the breezeway and then pave the vacant space with a product called Granitecrete, a mixture of decomposed granite and concrete. This product hardens similar to concrete, but remains porous and more forgiving than regular concrete. The project also installed stairs and a handrail along Grand Avenue. Staff also designed a small fenced area for storage or use during events. This project is scheduled to be completed the week of March 14. Parks and ECD staff hope to create a more accessible, desirable, and programmable site for patrons on Grand Avenue.