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HomeMy WebLinkAboutMinutes 2006-06-14 (2) MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING WEDNESDAY, JUNE 14,2006 MUNICIP AL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE CALL TO ORDER: 7:33 p.m. (Cassette Tape No.1) ROLL CALL: Present: Councilmembers Addiego, Gonzalez and Matsumoto, Vice Mayor Garbarino and Mayor F ernekes Absent: None PLEDGE OF ALLEGIANCE: Led by Mayor F ernekes INVOCATION: None. AGENDA REVIEW: City Manager Nagel report no changes. Subsequently, Mayor Fernekes moved Agenda Item No. 15 after the Consent Calendar, and Item No. 14 was considered after Item No. 12. Mayor Fernekes announced the meeting would be adjourned in memory of Mr. Dominique Arotzarena. PUBLIC COMMENTS: None. ITEMS FROM COUNCIL: Councilmembers reported on attendance at community and regional committee meetings and events, announc~:d upcoming events and fundraisers, and acknowledged members of the community for their contributions. Mayor Fernekes recognized Chief Raffaelli for his fundraising efforts related to the building of the new police academy facility at College of San Mateo and that the California Police Officers Association recently bestowed upon him the award of distinction for his outstanding act of accomplishment Councilwoman Matsumoto asked Public Works Director White to respond to the reports in the media regarding sewer spills from the Water Quality Control Plant. (A copy of the statement was read and distributed to Council and the City Clerk.) Councilwoman Matsumoto requested a Council subcommittee be established to work on improving public places with the help of volunteers. Mayor Fernekes appointed Councilwoman Matsumoto and himself to the committee. Councilwoman Matsumoto asked for the status of the CERT program and Fire Chief White reported that classes are scheduled to held in Fall 2006 and Spring 2007. He further reported that the City's hazard mitigation plan will be back before Council for final approval in the next month. In response to Councilman Gonzalez's concern that information on a flu pandemic response plan be included, Chief White stated a community workshop is being scheduled. Vice Mayor Garbarino reported on the ANIP subcommittee (Garbarino/Addiego) meeting to review program guidelines. He explained that it was decided to make one final offer to the property owners within the current decibel area who previously declined, and set-aside ten percent for future: homeowners who may wish to participate. He stated it was also agreed to offer the program to the Winston Manor II neighborhood (which lies outside the decibel area) and then possibly go on a block-by-block basis. He reported that the biotech subcommittee (Garbarino/Matsumoto) is reviewing the bio-conference display booth and staff will be submitting a report to Council on improving it. He further reported a DVD will be distributed to Council on the recent Sunshine Gardens School's science expo. Mayor Fernekes reported on several meetings, including a Conference Center Authority meeting to review its budget, the City's budget subcommittee (Fernekes/Matsumoto) meeting, and the Day in the Park subcommittee (Fernekes/Matsumoto) meeting that will be celebrating it's 10th year on September 23, 2006. He disclosed a dinner meeting with Mr. Chuck Caldeiro from Genentech. CONSENT CALENDAR 1. Motion to approve the minutes of May 17 and 24, 2006 2. Motion to confirm expense claims ofJune 14,2006 in the amount of$2,746,533.18 3. Resolution No. 30-2006, approving the City Treasurer's Investment Policy for FY 2006-07 4. Resolution authorizing filing of application for Federal Surface Transportation Funds through the Metropolitan Transportation Commission for Livable Communities Program for the BART linear park Councilman Addiego requested Item No. 4 be removed from the Consent Calendar. 5. Resolution authorizing filing of application to Metropolitan Transportation Commission for funds from Federal Surface Transportation Program, or the Congestion Mitigation and Air Quality Improvement Program funding in the amount of$537,000 for construction of a segment of the BART linear park Councilman Addiego requested Item No.5 be removed from the Consent Calendar. 6. Resolution No. 31-2006, authorizing consultant agreement with CSG Consultants, Inc. for Engineering Division staff augmentation services in an amount not to exceed $95,000 REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2006 PAGE 2 7. Motion to accept the demolition ofthe greenhouse structures project at Orange Memorial Park as complete 8. Resolution No. 34-2006, recommending that the San Mateo County Flood Control District impose charges for funding the 2006-07 Countywide National Pollution Discharg~: Elimination System (NPDES) General Program Motion-Garbarino/Second-Gonzalez: To approve Consent Calendar Item Nos. 1,2,3,6, 7 and 8. Unanimously approved by voice vote. Item No.4 and 5: Councilman Addiego asked for staffto share information with the public on the development of the linear park and accomplishments achieved to date. Staff report and background information presented by Recreation and Community Services Director Ranals. Motion-Addiego/Second-Gonzalez: To approve Resolution No. 32-2006, authorizing filing of application for Federal Surface Transportation Funds through the Metropolitan Transportation Commission for Livable Communities Program for the BART linear park and Resollution 33-2006, authorizing filing of application to Metropolitan Transportation Commission for funds from Federal Surface Transportation Program, or the Congestion Mitigation and Air Quality Improvement Program funding in the amount of$537,000 for construction of a segment ofthe BART linear park. Unanimously approved by voice vote. Mayor Fernekes requested Item No. 15 be considered next on the Agenda. 15. Resolution amending the City Council Handbook sections related to City Council reorganization meeting, C/CAG appointments, public facilities dedication ceremony protocol, responses to City Council requests for information, City Council expense reimbursement policy, and Board and Commission member absence policy. Unanimously approved by voice vote. Staff report presented by City Attorney Mattas. Speakers: Mr. Bill Zemke, Planning Commissioner, asked that when Council applies the numerical standard, it also take into consideration the number of meetings the Planning Commission has and that job responsibilities may require that members travel out of town on occasion. Mrs. Prudencia Nelson, Parks and Recreation Commissioner, asked for clarification on whether excused v. non-excused absences was being considered and the timeframe being applied. City Attorney Mattas stated the policy considers all absences ,md it is based on a rolling twelve-month period rather than a calendar year. Mrs. Betty Battaglia, Library Board Member, asked for the definition of "rolling twelve month period", which City Attorney Mattas explained it as any consecutive twelve month pt:riod. REGULAR CITY COUNCIL MEETING JUNE 14,2006 MINUTES PAGE 3 Councilman Gonzalez requested the policy include reimbursements for out-of-pocket expenses related to his community television show, and purchasing Council of Cites dinners for a student who is preparing the meeting minutes. Councilmembers concurred that the policy include reimbursement for expenses related to a community television show. City Attorney Mattas suggested the student's expenses be submitted to the City Manager for reimbursement. Councilmembers concurred with the proposed language for the board and commission absence policy. Mayor Fernekes stressed the importance for commissioners to be in attendance, that commissioners are made aware of the policy when being interviewed for the position, and that there is a mechanism that gives members an opportunity to explain their absences. Councilwoman Matsumoto asked that the limitation on expenses also be applied to board and commission members. City Attorney Mattas stated a separate resolution setting policy for board and commission members will be prepared. Councilmembers concurred. City Attorney Mattas suggested for purposes of clarity, the handbook include a policy addressing mileage and videotape reimbursement for community television programs, recognizing that reimbursement can never be in the context of a show that involves political advocacy, as it would be an improper expense of public funds. Councilmembers concurred. Motion-Garbarino/Second-Matsumoto: To approve Resolution No. 35-2006, amending the City Council handbook sections related to City Council reorganization meeting, C/CAG alPpointments, public facilities dedication ceremony protocol, responses to City Council requests for information, City Council expense reimbursement policy, and Board and Commission member absence policy, including language to be inserted after "Authorized Expenses" #(6), as follows: (7) Direct expenses, including mileage reimbursement and videotape/DVD costs related to participation in community outreach programs that do not involve any political advocacy. On the question: Mayor Fernekes asked if Councilman Gonzalez's concerns were addressed and Councilman Gonzalez concurred. Motion continued: Unanimously approved by voice vote. (Recess: 9:01 p.m. - 9:10 p.m.) PUBLIC HEARINGS 9. Resolutions approving stormwater management service charges for FY 2006-07 and adopting Report of Stormwater Management Services Fees, pursuant to SSFMC Chapter 14.04 Staff report presented by Technical Services Supervisor Prudhel. Public he:aring opened and closed. REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2006 PAGE 4 Council discussed with staff outreach efforts and the program's limited fund reserves. WQCP Superintendent Castagnola responded to questions regarding the method used to calculate fees, which he stated is based on lot size. Motion-Addiego/Second-Garbarino: To approve Resolution No. 36-2006, approving stormwater management service charges for fiscal year 2006-2007 and Resolution No. 37 - 2006, adopting a report of stormwater management services fees for fiscal year 2006- 2007 pursuant to SSFMC Section 14.04.110. Unanimously approved by voic~: vote. 10. Resolution approving increase for sewer rates effective FY 2006-07, amending master fee schedule and adopting Report of Annual Sewer Rentals or Charges, pursuant to SSFMC Chapter 14.12 Public hearing opened. Staff report presented by Public Works Director White. Public hearing closed. Councilwoman Matsumoto asked that the attachment "Residential Survey Sewer Service Charge for San Mateo County", include a column with the current status of each cities' rate or whether adjustments are forthcoming. Motion-Addiego/Second-Matsumoto: To approve Resolution No. 38-2006, approving an increase for sewer rates effective fiscal year 2006-2007, amending the master fee schedule to include the rates, and adopting a report of annual sewer rentals or charges for 2006-2007 pursuant to Chapter 14.12 ofthe SSFMC. Unanimously approved by voice votle. 11. Consideration of use permit (UP-05-00 1 0) and design review (DR-05-0020) to allow constructlon of a Home Depot store, garden center and parking structure at 900 Dubuque Avenue; Applicant: Home Depot; Owner: Levitz SL San Francisco - Request to continue item to June 28, 2006 Acting Chief Planner Kalkin requested the item be continued to July 26,2006. Public hearing opened. Motion-Matsumoto/Second-Garbarino: To continue the public hearing for UP-05-00l0, Home Depot application, to July 26, 2006. Unanimously approved by voice vote. ADMINISTRATIVE BUSINESS 12. Motion to approve tentative subdivision map for property located at 90 Oak Avenue, allowing thirteen residential condominiums and common area; density bonus of nine percent allowing one additional dwelling unit; affordable housing agreement restricting three dwdlings as affordable housing units; and design review allowing construction of REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2006 PAGE 5 a three story, thirteen unit, residential condominium building with thirty parking spaces and common area; P06-00l6: SA06-000l, AHA06-000l, DB06-000l and DR06-000l5; Owner/Applicant: Patrick Doherty (Continued from May 24, 2006; public hearing closed) Staff report presented by Senior Planner Carlson. A color and material board was distributed to Council. Project architect, Tony Brandi, gave a visual presentation of project. Councilwoman Matsumoto stated concern regarding the proposed landscape materials and asked to be involved in the review and approval process for the landscape plan (Planning Division Conditions of Approval, A.3). Councilman Gonzalez stated concern that the garages would be used for storage rather than parking and asked that the word "park" be substituted for "storage" (Police Department Conditions of Approval, D. Garages). Mr. Brandi stated the CC&Rs also address this issue and are specific on what condominium owners can and cannot do. Mayor Fernekes appointed Councilwoman Matsumoto and Vice Mayor Garbarino to the subcommittee to review the landscape plan and provide comments to the Chief Planner. Motion-Matsumoto/Second-Garbarino: To approve Resolution No. 39-2006, approving a tentative subdivision map, a density bonus, an affordable housing agreement and a design review on a O.4l-acre site situated at 90 Oak A venue, including the creation of a subcommittee comprising of Councilmembers Matsumoto and Garbarino to consult with the Chief Planner on the landscape plan. On the question: Councilwoman Matsumoto asked if Councilman Gonzalez's concern regarding the garage parking was addressed and City Attorney Mattas stated that the applicant has indicated a concurrence to have it in the CC&Rs and staff will work with the applicant. Motion continued: Unanimously approved by voice vote. Mayor Fernekes requested Item No. 14 be considered next on the Agenda. 14. Resolution accepting an increase in refuse collection rates effective July 1, 2006 as submitted by the South San Francisco Scavenger Company and authorizing adjustment to sludge hauling rates Staff report presented by Finance Director Steele. In response to Councilman Addiego's question regarding the name of the landfill that the sludg1e is being hauled to, Mr. Paul Formosa, SSF Scavenger Co. CFO, stated the landfill site is on Vasco Road, near Livermore. Mr. Formosa explained why this site is preferred as an "alternative daily cover" material site and that it is more economical than others. City Manager Nagel addressed the recommendation to include authorization for a $7 per ton rate increase for sludge hauling from the treatment plant, effective July 1, 2006, at an approximate $70,000 per year increase. REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2006 PAGE 6 Motion-Matsumoto/Second-Gonzales: To approve Resolution No. 40-2006, accepting an increase in refuse collection rates effective July 1, 2006 as submitted by the South San Francisco Scavenger Co and authorizing the City Manager to approve a further adjustment to sludge hauling rates. Unanimously approved by voice vote. 13. Approval ofFY 2006-07 operating budget a. R~:solution approving the operating budget for the City of South San Francisco for FY 2006-07 and appropriating the corresponding funds b. Resolution modifying certain sections of the master fee schedule for FY 2006-07 c. Resolution approving the capital improvement program budget for FY 2006-07 d. R~:solution approving personnel changes, including classification descriptions and salary ranges and/or unit designations for various departments e. Motion to waive reading and introduce an ordinance amending SSFMC Chapter 3.12 to implement Council-approved position, title additions, deletions, and/or changes Staff report and visual presentation given by Finance Director Steele. Councilman Addiego suggested a discussion regarding the health care situation, and expressed concern regarding the cash in-lieu discretionary benefit option that is offered to Council and employees. He commented that the deferred comp benefit is excessive, the cash in-lieu for Council is almost twice the amount of its stipend and not disclosed as compensation. He referred to a previous remark that Council "lead by example", and felt that reform should start with this benefit as it is costing the City a lot of money. Mayor Fernekes commented that the benefit is an individual and personal dt:cision with respect to how it is used, and that the funds can eventually be used to supplement health costs upon retirement. The discussion continued regarding Council having the same benefits as the executive management unit and any changes with its benefit package will then effect Council. Councilman Garbarino rationalized that the cost to the City is the same whether you take the health benefit or not. He commented that it is up to the individual how it is to be used, including supplementing one's income upon retirement from Council. He stated that future councilmembers needed to be considered and he did not support eliminating the benefit. Councilman Addiego, stating concern that the public is not aware of Council's full salary when the cash in-lieu is applied, suggested that Council look at increasing it's monthly stipend as allowed as a general law city. (Cassette Tape No.2) REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2006 PAGE 7 Councilwoman Matsumoto clarified that the suggestion was to lead by example and then to look further on. She concurred with the suggestion to look at health costs. Councilman Gonzalez stated the benefit as presently offered by the City, should be up to the individual on how it is used and did not want to have it eliminated as he is also concerned that future councilmembers may need the in-lieu benefit. St:veral Councilmembers stated interest in looking at moving the in-lieu benefit to the Kaiser level (capping) and other possible options. With concurrence from Council, Mayor Fernekes stated the discussion would be continued to a future meeting. Motion-Garbarino/Second-Gonzalez: To approve Resolution No. 41-2006, approving the 2006-07 operating budget for the City of South San Francisco and appropriating the corresponding funds, authorizing the City Manager to make specified expenditures and approving the Gann spending limit; Resolution No. 42:-2006, approving specified fees and approving an amendment to the master fee schedule to incorporate those fees; Resolution No. 43-2006, authorizing approval of the Capital Improvement Program for fiscal Year 2006-2007 and also approving plans, specifications, and construction advertising for projects under this program; and Resolution No. 44-2006, approving personnel changes, including classification descriptions, adjustments to salary schedules, and changes in unit designations. Unanimously approved by voice vote. Motion-Gonzalez/Second-Garbarino: To waive reading and introduce an ordinance amending Section 3.12.010 ofthe South San Francisco Municipal Code. Unanimously approved by voice vote. COUNCIL COMMUNITY FORUM No report. ADJOURNMENT Being no further business, Mayor Fernekes adjourned the meeting in memory of Mr. Dominique Arotzarena at 10:53 p.m. Submitted by: nn~ Sylvia M. Paynel, City Clerk City of South San Francisco APProvoo~0 ~~or City of SOuth San Francisco REGULAR CITY COUNCIL MEETING MINUTES JUNE 14,2006 PAGE 8