HomeMy WebLinkAbout06.21.22 PR Comm - Packet Agenda
CITY OF SOUTH SAN FRANCISCO
MEETING OF THE PARKS AND RECREATION COMMISSION
TELECONFERENCE MEETING NOTICE
Tuesday, June 21, 2022
7:00 p.m.
Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the
following is a general outline of our procedures:
Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted
pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020, allowing
for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health
Officer of San Mateo County dated March 31, 2020.
The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone:
Join Zoom Meeting
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Meeting ID: 895 0836 5024
Passcode: 315020
The purpose of conducting the meeting as described in this notice is to provide the safest environment for
staff and the public while allowing for public participation.
Commissioners Battaglia, Burgo, Camacho, DeNardi, Firpo, Lock and Uy and essential City staff will
participate via Teleconference. Members of the public may submit their comments on any agenda item or
public comment via email or Parks & Recreation main line.
PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL
BE BY ROLL CALL DUE TO COMMISSION MEMBERS PARTICIPATING BY TELECONFERENCE.
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection at the Parks and Recreation Department in the
Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting
to which it relates, then the document or writing will be made available to the public at the location of the
meeting, as listed on this agenda.
Public Comment:
Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during
the Zoom session, join the meeting from your computer or mobile device, enter your name, and request to
comment through the “Chat” function and a staff person will add you to the queue for comments and unmute
your microphone during the comment period. In the alternative, you may also provide email comments
received during the meeting will be read into the record. Please be sure to indicate the Agenda item number
you wish to address or the topic of your public comment. California law prevents the Commission from taking
action on any item not on the Agenda (except in emergency circumstances). Your question or problem may
be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future
Agenda for more comprehensive action or report.
COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation.
Remote Public Comments:
Members of the public wishing to participate are encouraged to submit public comments in writing
in advance of the meeting. The email and phone line below will be monitored during the meeting
and public comments received will be read into the record. The City encourages the submission of
comments by 6:00pm on Tuesday, June 21, 2022, to facilitate inclusion in the meeting record. A
maximum of 3 minutes per individual comment will be read into the record. Comments that are not
in compliance the Commission’s rules of decorum may be summarized for the record rather than
read verbatim.
Email: [email protected]
Electronic Comments received by email will be monitored during the meeting and read into the
record. We ask that you limit your electronic comments so that they comply with the 3-minute time
limitation for public comment.
Parks & Recreation Hotline: (650) 829-3837
Voice messages will be monitored during the meeting, and read into the record. Your voicemail
should be limited so that it complies with the 3-minute time limitation for public comment.
If you have special questions, please contact the Director of Parks and Recreation. The Director will be
pleased to answer your questions when the Commission is not in session.
WILLIAM LOCK
CHAIRPERSON
STEPHEN FIRPO RUTH DeNARDI
VICE CHAIR SECRETARY
BETTY BATTAGLIA BRITTANY BURGO
COMMISSIONER COMMISSIONER
KRISTY CAMACHO ROBERT UY
COMMISSIONER COMMISSIONER
GREG MEDIATI
DIRECTOR OF PARKS AND RECREATION
Agenda
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION MEETING
Teleconference Meeting
Tuesday, June 21, 2022
7:00 p.m.
A G E N D A
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Agenda Review
V. Approval of Minutes of the May 17, 2022 Meeting
VI. Citizen Participation (Citizen comment on items not agendized/informational only)
VII. New Business
A. Presentation of Certificates of Recognition to Retirees Kelli Jo Cullinan, Kristen Kwok,
and Cristina Maida
B. 2022/23 Annual Co-Sponsorship Renewals
C. Rentals and Sports Program Update
D. July is Parks and Recreation Month
VIII. Friends of Parks and Recreation
IX. Beautification Committee
X. Items from Commission
XI. Items from Staff
A. Calendar of Events
B. Administrative Update
XII. Adjournment
Next Meeting:
Regular Meeting: Tuesday, August 16, 2022
CITY OF SOUTH SAN FRANCISCO
PARKS AND RECREATION COMMISSION
MINUTES FROM TUESDAY, MAY 17, 2022
I. CALL TO ORDER: 7:00 p.m.
A regular meeting of the Parks and Recreation Commission of the City of South San
Francisco was held on Tuesday, May 17, 2022, via teleconference due to the COVID-19
pandemic and local health orders.
II. ROLL CALL:
Present: Commissioners Battaglia, Camacho, Firpo, Lock, and Uy
Absent: Commissioner Burgo and DeNardi
Staff: Sharon Ranals, Assistant City Manager
Greg Mediati, Director of Parks and Recreation
Angela Duldulao, Acting Deputy Director of Parks and Recreation
Joshua Richardson, Parks Manager
Kari Jung, Administrative Assistant II
Erin O’Brien, Business Manager
Laura Armanino, Recreation Supervisor
Kimberly Morrison, Acting Recreation Supervisor
Kelli Jo Cullinan, Acting Recreation Manager
Devin Stenhouse, Recreation Supervisor
Veronica Ortiz, Recreation Coordinator
Kasey Jo Cullinan, Acting Recreation Supervisor
Billy Gross, Principal Planner
III. PLEDGE OF ALLEGIANCE: Skipped.
IV. AGENDA REVIEW: There were no changes to the agenda.
V. APPROVAL OF MINUTES OF THE April 19, 2022, MEETING: Approved by motion.
Motion: Commissioner Battaglia / Seconded: Commissioner Firpo.
VI. CITIZEN PARTICIPATION:
None present
VII. New Business
A. General Plan Update
Director Mediati summarized the purpose of the General Plan – a local government’s
blueprint for the future. Each city in California must prepare a General Plan to guide its
future, which serves as a comprehensive long-term plan for the physical and programmatic
development of the city.
The City of South San Francisco began updating the General Plan in early 2019, led by
Planning Division staff and a consultant team from Raimi + Associates. A General Plan
Community Advisory Committee was established with the purpose of creating a citizens
Parks and Recreation Commission
Minutes of the Meeting of May 17, 2022
Page 2
advisory group to provide guidance for programs and policies, and guide the future of South
San Francisco development. Commissioner Camacho serves on the committee with
Commissioner Firpo serving as the alternate. Commissioner Battaglia previously served as
the alternate.
Billy Gross, Principal Planner further summarized some of the General Plan’s findings and
requested feedback from the Commission.
Commissioner Firpo expressed his gratitude to Commissioners Camacho and Battaglia for
representing the Commission throughout the process and commended the comprehensive
report and efforts of staff.
Commissioner Uy expressed his appreciation for the focus on environment, climate, and
accessibility. He additionally pointed out that several community members stated a need
for providing youth with an educational path as an entry point into the local economy,
specifically in the biotech industry.
Commissioner Battaglia shared that the plan is a well thought out and comprehensive
document. She noted her appreciation for staff and consultants.
Commissioner Camacho inquired if there is a better way to encourage obtaining more
information on underserved groups, and better engage certain communities. She further
inquired about the goal to reduce long term operations and maintenance costs and
expressed concern that that may be interpreted as reducing full time staff. Additional
questions were addressed regarding the use of developer impact fees for maintenance
practices versus park development and the need to explore additional policies and fees to
cover expenses that are not currently covered by impact fees.
Chair Lock expressed his appreciation of the overarching goals for a 20-year vision and
acknowledged the amount of staff time and effort coordinating with the community and
the commissions to address specific needs. He further expressed that not all needs have
been addressed, specifically the need for additional park and recreational facilities in the
Sunshine Gardens neighborhood.
Principal Planner Gross closed by sharing that this document is a vision to provide a
roadmap with hundreds of action items identified that would cost over one billion dollars
if every project was accomplished. Additionally, this is a 20-year vision plan, so some
items will be done in 5 years, others in 10, and yet others just getting started within the 20
years; but that not everything will be able to be accomplished even within the 20-year time
span, based on many factors.
B. Classes Program Update
Supervisor Stenhouse updated the Commission on current Classes Programs consisting of
two full-time employees and roughly 30 part-time hourly employees. While the part-time
workforce has decreased since the start of COVID-19 in March 2020, the program has
Parks and Recreation Commission
Minutes of the Meeting of May 17, 2022
Page 3
hired approximately nine additional employees since then. The Classes Program continues
to recruit, interview, and hire instructors with various backgrounds and skillsets.
Classes are offered seasonally and promoted within the Activity Guide. While the
production of the Activity Guide was halted summer 2020 through summer 2021, the
Activity Guide made its return in fall 2021 and has been seasonally produced since.
The Classes Program has a great combination of well-established classes with loyal
followings that have existed over the course of several years and in some cases decades, as
well as the introduction of new and modern classes that aim to meet the needs of our ever-
evolving community. The number of classes varies from season to season depending on
instructor and facility availability, but for the spring season, the Program is offering 67
activities that are led by 39 instructors. In total, 200 sessions were produced this spring.
In March 2020, the City and the Department put a halt to all its classes and programming.
This was only a few weeks after residents completed their registrations for the spring 2020
season. The program was also in its final weeks of the winter season. Like the rest of
society, instructors were not sure of what the future would bring. One month later,
discussions of the possibility of starting virtual classes began gaining momentum and by
summer, eight instructors gave 10 activities a try within a virtual setting (20 sessions). By
winter 2021, we hosted 29 activities (58 sessions), which was almost three times of what
we started with in the summer with additional outdoor programming at Terrabay
Gymnasium and Recreation Center and Orange Memorial Park.
While the Classes Program continues to grow, it is still recovering from the pandemic.
There are approximately ten instructors who have not returned to the program due to
COVID-safety concerns. It can be concluded that while the Classes Program’s numbers are
not back to what they were pre-pandemic, there is improvement from where the program
was one year ago.
Commissioner Battaglia inquired how the changing mask requirements is working with the
classes programs. Supervisor Stenhouse explained that most participants in most classes
are continuing to utilize masks.
Commissioner Uy shared that he had no comments but has concerns about mask issues.
Commissioner Camacho expressed appreciation for the look back over the past year and a
half and how much staff has pivoted. She additionally inquired about additional discounted
and/or free classes and if there was a way to survey participants. Staff reviewed that surveys
are done for each class and event and pointed out that the free and discounted classes are
popular for signups, they tend to be low attended due to the unintended lack of value
imposed by the discount. It was suggested that a nominal fee is charged for registering for
classes that would be returned upon attending the class.
Chair Lock expressed concern about fragmenting classes into shorter time frames wouldn’t
work for every type of class where continuity is part of the progression, or where exercise
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Minutes of the Meeting of May 17, 2022
Page 4
classes are more productive for the participants if they are ongoing rather than starting and
stopping.
C. Concert in the Park Update
Director Mediati updated the Commission on the 2022 Concert in the Park event held at
Orange Memorial Park. At the City Council’s direction, staff is planning an enhanced
Concert event and has requested a total project budget of $150,000. The additional budget
will allow for increased contractual production costs, management of vendors, and
provision of all musical performers, staging, dance floors, and other necessary equipment
for a world-class event.
The event is envisioned to take place, as it has prior to COVID-19, at Orange Memorial
Park on September 24, from approximately 12:00 p.m. – 5:00 p.m. Due to construction of
the new athletic complex at the southwestern quadrant of the park, the event will entirely
take place on the soccer field adjacent to the Joseph A. Fernekes Recreation Building.
Also new for this year, the concert’s performers, vendors and activities will support the
City’s Cultures United Campaign, with a diverse offering of food options, cultural
performances, and professional music acts.
Since the event footprint will be a bit smaller this year, the Family Fun Zone / Children’s
Activity area will be relocated to the basketball courts at Orange Memorial Park, the
immediately adjacent lawn area, and the interior of the Fernekes Building.
The Department plans to host a variety of diverse food options. Between five and eight
food vendors are being contemplated for the event. The Friends of South San Francisco
Parks and Recreation may also participate and serve beer and wine, as they have done
historically, raising monies for Parks and Recreation programs and scholarships.
Staff is once again working with GFI Entertainment to provide event production support
and secure the headlining acts. Two larger professional performers are being sought at this
time.
The Department is coordinating with the South San Francisco Sister Cities Committee and
our own co-sponsored and Classes Program groups to present several cultural
performances.
Staff was asked to incorporate some elements from the former Day in the Park in this year’s
event – most notably the vendor booths. Forty-eight vendor booths have been ordered, and
will be placed on the lawn near West Orange Avenue and Colma Creek.
Parks and Recreation Commission
Minutes of the Meeting of May 17, 2022
Page 5
Commissioner Camacho expressed concern with the political season that the booths be
limited to non-profit groups and Park and Recreation groups so there aren’t all just political
booths. ACM Ranals recalled that at previous events during an election year, the City
Attorney required the freedom of speech provision or that one booth was designated as a
political booth and candidates would hang out at the booth or walk about and speak to
people. Commissioner Camacho further requested that automatic hand sanitizing stations
are available.
Commissioner Uy suggested that more concession booths and more variety is planned.
Staff expressed that each booth or food truck operator is interested in the number of
attendees compared to the number of vendors because they want to make a profit at these
events. Commissioner Uy further shared his preferences for types of entertainment at these
events.
Commissioner Battaglia thanked staff for the update, and shared that she would like more
variety but understands that they need to make a profit. She is looking forward to the event.
Commissioner Firpo expressed that this is South San Francisco’s premier event and is
really looking forward to it. He expressed concern with stages and sound interference. Staff
explained that an event coordinator is taking all of the programming into consideration and
that the stages would not be in use simultaneously.
Chair Lock shared his agreement with the assessment for more variety for food concessions
as well as concern about the smaller space with a larger number of people gathering.
D. Cancellation of Summer Commission Meeting
Director Mediati shared that, consistent with the past practice to cancel one meeting during
the summer months, staff is agendizing this item for consideration should the Parks and
Recreation Commission wish take action to cancel a regularly scheduled meeting on July
19, August 16, or other date suggested by the Commission. There are no anticipated urgent
business items that would prohibit cancellation of one of these meetings.
Commissioner Camacho motioned to cancel the July 19th meeting and Commissioner Uy
Seconded. The motion carried unanimously.
VIII. Friends of Parks and Recreation:
Acting Manager Cullinan shared that Acting Supervisor Morrison would be taking over as
liaison to the Friends group. The group recently met and are interested in doing an alcohol
booth at Concert in the Park; and have been generous with donations to assist the Recreation
Division with $1,000 scholarships to Full of Fun and Adult Daycare, $500 for Parks and
Recreation month, and $500 for Aquatics programs.
IX. Beautification Committee:
Manager Richardson reported that he’s reached out to the committee on whether or not the
group wanted to reinstate meetings and received only one response so far.
Parks and Recreation Commission
Minutes of the Meeting of May 17, 2022
Page 6
X. Items from Commission:
Vice Chair Firpo spent this afternoon at Spruce School for a bike giveaway event sponsored
by the City. He attended the Asian American Pacific Islander picnic at Orange Memorial
Park, had a great time, and enjoyed some of the stories that attendees told about their
experience in South San Francisco.
Commissioner Uy shared that he works downtown and has seen developments with the new
breezeway and there is less inappropriate use. He inquired about upgrades to Westborough
Park and Sellick Park and wondered why the field near Westborough Middle School is not
used.
Commissioner Camacho attended the Arbor Day event where volunteers planted over 1,500
plants and 15 trees. The event was engaging for volunteers. The Youth Art Show was well
done, and she was glad that there was still a virtual option. She inquired about the tree
inventory. Manager Richardson explained that the consultant was still working on the
assessment, which is focused on species, sizes, health rating, and canopy coverage.
Commissioner Battaglia attended the Youth Art Show and was able to speak with several of
the artists. The show was well done, and thanked staff for their efforts.
Chair Lock inquired if the tree inventory includes empty sidewalk cutouts. Manager
Richardson explained that all standing trees and vacant tree wells are accounted for, as well
as recommendations for potential planting sites. He further inquired about trees that had
been removed near the 280 offramp to Westborough Blvd. close to the Mercedes dealership.
Staff shared that the dealership had done some tree removal, under valid permits, but that
had been a while ago, and that the trees in question may be part of Caltrans right of way and
not subject to the City’s municipal code. Staff will review and verify. He then inquired
about trees on Airport Boulevard close to Grand Avenue in circular concrete planters close
to Pete’s. Staff explained that in that particular area exists a large gas line and trees cannot
be planted. Chair Lock inquired about a memorial bench that was removed on Hillside
Boulevard. Manager Richardson shared that the City installed the bench for a resident that
lived on Drake Avenue. The bench deteriorated and staff has not been able to get in touch
with any family members to confirm if they want it reinstalled. If a new one is installed it
would likely be relocated to Paradise Valley Park. He asked where the Paradise Rec Center
referenced in the General Plan is located. Staff explained that is where the Boys and Girls
Club is located and that the City owns the building. He inquired for a timeline to open the
bridges at Orange Memorial Park. Staff advised that the bridges should be opening by end
of month.
XI. Items from Staff:
A. Calendar of Events
Director Mediati provided a brief update of the Calendar of Events.
B. Administrative Updates
Commissioner Camacho shared that she is not able to attend events with large crowds at
this time. Acting Deputy Duldulao thanked Commissioners DeNardi and Battaglia for their
Parks and Recreation Commission
Minutes of the Meeting of May 17, 2022
Page 7
attendance at the District IV awards dinner; Manager Richardson gave a quick update on
the new breezeway next to Starbucks and Sign Hill tree removal work.
XII. Adjournment: 9:39 p.m.
Respectfully submitted by Kari Jung, Administrative Assistant II
Staff Report
DATE: June 21, 2022
TO: Parks and Recreation Commission
FROM: Erin O’Brien, Business Manager
SUBJECT: 2022/23 Annual Co-Sponsorship Renewals
RECOMMENDATION
It is recommended that the Parks and Recreation Commission by motion approve co-sponsorship
renewal for the 2022/23 fiscal year for the South San Francisco Historical Society and South San
Francisco Italian American Citizen’s Club.
BACKGROUND/DISCUSSION
Many years ago, the City established a set of guidelines to regulate the use of City facilities by
community groups. In order to qualify for reduced cost use of parks amenities and facilities, groups
must comply with the City’s Co-Sponsorship Agreement. A copy of the agreement is attached for
the Commission’s information.
As the Commission is aware, co-sponsored groups are those organizations that are recreational in
nature, bring people of like interests together, and provide opportunities for social exchange and
development. Benefits of co-sponsorship include modest staff support, inclusion of promotional
materials in the Activity Guide, ability to participate in Department events, and reduced cost of
facility usage as available. Each group is required to have a membership and governing board
consisting of no less than 51% South San Francisco residents.
In order to maintain the privileges associated with co-sponsored status, groups are required to submit
an annual report which includes program, membership, and financial information. Staff reviews the
reports and prepares a summary and recommendation to the Parks and Recreation Commission.
As the Commission likely recalls, over the past two years the Department modified the co-
sponsorship renewal process taking into consideration the impact COVID-19 had on the co-
sponsored groups. This year we have returned to the full renewal process as in pre-pandemic times,
and as a result are working with all groups to obtain the required documents. The majority of the
co-sponsored applications will be presented at the next Parks and Recreation Commission meeting.
Staff Report
To: Parks and Recreation Commission
Date: June 21, 2022
Subject: 2022/23 Annual Co-Sponsorship Renewals
Page: 2
CO-SPONSORED GROUP SUMMARIES
1. South San Francisco Historical Society
President: Dave Casagrande
Vice-President: John Penna / Ginny Tilton
Membership: 206 (67% South San Francisco residents)
Activities: Throughout the year, the Historical Society typically conducts quarterly meet and
greet meetings for membership at the Roberta Cerri Teglia Center. The group operates the South
San Francisco Historical Museum on Chestnut Avenue and the Plymire-Schwarz House on
Miller Avenue. The group hosts a variety of fundraising events for the community including
boutiques and tea parties at the Plymire-Schwarz House. Membership fees are $15 per year for
individuals and $20 for families.
Beginning Balance: $149,543
Revenue: $ 31,284
Disbursements: $ 37,902
Ending Balance: $142,925
2. Italian American Citizen’s Club of South San Francisco
President: Leo Pierini
Vice President: Diane Green
Membership: 311 (50.16% South San Francisco residents*)
Activities: The Italian American Citizen’s Club is a social organization which meets on the
third Tuesday of the odd months. The Club is heavily involved in the sport of bocce and
participates in several bocce tournaments during the year. The group offers free bocce ball
lessons two months out of the year, April and September. The free instruction, which is noted
in the Activity Guide and offers a “Bocce for Beginners” course two times a week, helps aid in
recruitment efforts of South San Francisco residents. The organization recognizes the low
member percentage of South San Francisco residents. The pandemic curtailed recruitment
efforts, however, the Board of Directors has prioritized new member enrollment. Membership
for IACC of SSF has already reached 52% residents as of March 2022. The membership fee is
$50 per year.
Beginning Balance: $26,263
Revenue: $32,276
Disbursements: $26,836
Ending Balance: $31,703
PENDING APPLCATIONS
In addition to the groups listed above, staff have received renewal applications from the following
organizations: South San Francisco Aquatics Club, South San Francisco Shetland Pinto Mustang
Baseball, South San Francisco Youth Baseball Managers Association, South San Francisco Mothers
Staff Report
To: Parks and Recreation Commission
Date: June 21, 2022
Subject: 2022/23 Annual Co-Sponsorship Renewals
Page: 3
Club, and South San Francisco United Youth Soccer League. Staff and group presidents are working
to obtain additional information necessary to complete the agreements and will present to the
Commission at a future meeting. Staff have also accepted an application from a new potential co-
sponsored group, San Mateo County Athletic Club, who will also be presented at the next Parks and
Recreation Commission meeting.
Through the renewal process, staff met with individuals from Ballet Folkorico of South San
Francisco. Ballet Folklorico has not submitted a co-sponsorship renewal application since 2019 and
has most recently been challenged by instability on their board of directors. Given what looks like
may be a prolonged process for Ballet Folklorico to meet the terms of co-sponsorship, the City has
formally terminated the co-sponsorship relationship with Ballet Folklorico. Staff recognize the value
that Ballet Folklorico of South San Francisco brings to the community and anticipates revisiting a
co-sponsorship opportunity in some capacity in the future.
SUMMARY
Staff have reviewed the co-sponsorship applications and finds that the following groups qualify for
renewal at this time: South San Francisco Historical Society and the South San Francisco Italian
American Citizen’s Club. Groups approved by the Commission will be required to sign a contract
with the City to officially maintain co-sponsorship status for the year. The South San Francisco
Aquatics Club, South San Francisco Shetland Pinto Mustang Baseball, South San Francisco Youth
Baseball Managers Association, South San Francisco Mothers Club, and South San Francisco
United Youth Soccer League will be presented at a future Park and Recreation Commission meeting
for consideration. Staff would further like to recognize all of these groups for their volunteerism and
for offering exceptional recreation and enrichment opportunities for our residents.
Attachment: Co-Sponsorship Agreement Template
The City of South San Francisco
Co-Sponsorship Agreement
Revised 7/27/2020
1
CO-SPONSORSHIP AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
________________
This Co-Sponsorship Agreement is between the City of South San Francisco, a municipal
corporation (“City”) and __________, a non-profit organization (“Organization”) as of July 1,
2022 (the “Effective Date”). City and Organization are hereinafter collectively referred to as (the
“Parties”). In consideration of their mutual covenants, the Parties hereby agree as follows:
1. Organization Obligations. Throughout the term of this Co-Sponsorship Agreement,
Organization shall comply with all of the following conditions:
A. Provide programs that are recreational in nature and provide opportunities for social
exchange and development to the South San Francisco community.
B. Retain Organization membership ratio of 51 percent South San Francisco residents,
unless otherwise agreed, in writing, by the City. Verify residency of members by providing
copies of driver’s licenses or other equivalent proof of address upon request of the Parks
and Recreation Department.
C. Retain ratio of Organization officers of 51 percent South San Francisco residents,
unless otherwise agreed, in writing, by the City. Verify residency of officers by providing
copies of driver’s licenses or other equivalent proof of address upon request of the Parks
and Recreation Department. For the purposes of this section, an “officer” includes
executive officer positions, board of directors, trustees, agents, or other leadership roles
with control or substantial influence over the organization’s policies or operations as may
be designated by the organization bylaws.
D. Register with the State of California as a non-profit organization, and comply with
annual filing requirements.
E. Organizations must request permits for use of City buildings, parks, fields or school
fields and facilities through the Parks and Recreation Department each calendar year.
Permits issued to an Organization may not be extended, sublet or shared to any other
organization or group. City reserves the right to reschedule or cancel Organization’s
activity if facility is needed for another use. Failure to comply with this provision may
result in termination of this agreement.
F. Submit monthly “Attendance Reports” to Parks and Recreation Commission, upon
request.
G. Prepare and submit “Annual Renewal Report,” to include annual financial and
program reports, annual tax return, and roster of Board of Directors.
H. Appear before the Parks and Recreation Commission for annual review, upon
request.
The City of South San Francisco
Co-Sponsorship Agreement
Revised 7/27/2020
2
I. Provide a copy of all changes to Organization’s constitution or bylaws to Parks and
Recreation Department.
J. Include the words “Co-Sponsored by the South San Francisco Parks and Recreation
Department” on all publicity materials.
K. Give Organization membership priority to South San Francisco residents.
L. Provide financial records, including but not limited to cancelled checks, bank
statements, and receipts for inventory, upon request of Parks and Recreation Department.
M. Organizations that use City facilities, parks, playgrounds, and/or ball fields, with or
without staff supervision, share in the responsibility to inspect and maintain the condition
of the area to ensure participant and public safety. Organizations warrant to the City that
all activities and programs will be performed to the highest industry and professional
standards and to the satisfaction of the City.
N. While carrying out co-sponsored activities and performing related tasks during the
term of this Agreement, Organizations, their staff, employees, agents and volunteers shall
conform with the rules of conduct as follows:
• Act in a professional, non-disruptive, and respectful manner in dealing with the
public and the City.
• Comply with all applicable laws, regulations and policies.
• Maintain all City facilities, landscapes and premises that are used by Organization
in good condition.
• Any maintenance duties performed by the Organization must comply with
standards approved by City staff; no personal vehicles can be used to perform
maintenance on City property.
• Additional rules of conduct may be required for specific activities.
O. If Organizations encounter conditions in a City facility or on City property which
are unsafe for any scheduled activity, that cannot be easily corrected, Organization agrees
to modify or cancel the scheduled activity, and to notify staff immediately. Organizations
agree that telephone access and emergency contact information is available during all co-
sponsored activities. Organization leaders are required to know the location of fire
extinguishers and other safety equipment, and have access to a first aid kit. Staff liaisons
will provide Organization with the location of safety equipment.
P. Organizations agree to report to City staff all significant incidents and accidents
that occur on City property, inside a facility, or outdoors at a park or sports field. A report
shall be completed even if the occurrence of a significant event off-site has profoundly
impacted an individual in your program. For example, an injury to a child/adult which is
suspicious or severe should be called to the attention of your staff liaison and documented
on an incident report.
The City of South San Francisco
Co-Sponsorship Agreement
Revised 7/27/2020
3
Reports must be completed by the individual who witnessed the significant event, or to
whom an off-site event is described. Reports must be turned into the Recreation
Department staff liaison within 24 hours. Blank forms will be provided from your staff
liaison.
Examples of situations in which a written incident/accident report should be completed
include, but are not limited to the following:
• Significant injury to a participant that affects their participation in a program;
• Any member of the public expelled from a co-sponsored activity;
• Act of violence or significant dispute between members of the public and co-
sponsored group members;
• Act of vandalism to public or private property;
• Situation where the Police or Fire Department are called;
• Complaint by an adult member regarding co-sponsored programs or host facilities;
• Theft, loss, or damage to City property or equipment;
• Crime or suspected incidents of crime after making a report to the Police
Department.
Q. Fingerprinting requirements: any group that provides services to or conducts
activities involving minors under the age of 18 years shall enact a fingerprinting policy and
procedure. Any individuals working or interacting with minors in any manner as a part of
the group services, events or activities must be fingerprinted for background check
purposes. It shall be the group’s responsibility to ensure that all such individuals comply
with fingerprinting requirements, and the group shall retain records demonstrating
members’ compliance for a period not less than five (5) years and permit the City to inspect
such records upon advanced written notice.
2. City Services. Contingent upon Organization’s continued compliance with all terms and
conditions of this Co-Sponsorship Agreement, City will provide the following:
A. City will schedule Organization’s use of school or park facilities on an annual
basis. Note: City reserves the right to change assignment and schedule at any time.
B. City reserves the right to charge fees, based on the number of members or number
of activity meetings, to recoup direct costs associated with the Organization’s use of City
facilities or services. City agrees to provide not less than thirty (30) day notice to
Organization of any fee increases and agrees to notify Organizations of the opportunity for
public input prior to adopting new fees. Any changes to the Master Fee Schedule are
subject to approval of the Parks and Recreation Commission and the City Council.
C. City will include Organization’s information in quarterly Activity Guide.
D. City will provide Organization’s Officer phone number and/or email address to the
public in response to inquiries from the public.
The City of South San Francisco
Co-Sponsorship Agreement
Revised 7/27/2020
4
E. City may design and print flyers, programs, tickets, stationary, and other projects
(not including correspondence) upon request by the Organization at the discretion of the
Parks and Recreation Department.
F. City may provide publicity for Organization upon request in a manner and via
methods as determined by the City’s sole discretion.
G. City reserves the right to, and may from time to time, survey Organizations
membership related to City services and to solicit responses.
3. Term of Agreement. Unless terminated in accordance with Section 9 below, this
Agreement shall commence upon the date indicated above and shall be in effect for one (1) year
unless Organization provides the City notice of intent to renew the Agreement and file a renewal
application with the City. All renewal applications shall be reviewed by the Parks and Recreation
Commission at a public meeting and may not be granted unless Organization remains in
compliance with all applicable conditions and requirements herein.
4. No Partnership. The terms of this Agreement shall in no way be construed to create a
partnership, joint venture or any other joint relationship between the Parties.
5. Independent Contractor. It is understood and agreed that this Agreement is not a contract
of employment and does not create an employer-employee relationship between the Parties. At
all times Organization shall be an independent entity and Organization is not authorized to bind
the City to any contracts or other obligations without the express written consent of the City.
6. Indemnification. To the fullest extent permitted by law, Organization shall indemnify,
defend (with counsel acceptable to the City), and hold harmless the City and its elected and
appointed officers, officials, employees, agents, contractors and consultants (collectively, the
“City Indemnitees”) from and against any and all liability, loss, damage, claims, expenses and
costs (including, without limitation, attorneys’ fees and costs of litigation) (collectively,
“Liability”) of every nature arising out of or in connection with Organization’s performance under
this Agreement, except such Liability caused by the gross negligence or willful misconduct of the
City Indemnitees.
7. Insurance. Organization (and any subcontractors) shall, at Organization’s (or
subcontractor’s) sole cost and expense, furnish the City with certificates of insurance evidencing
that Organization has obtained and maintains insurance in the following amounts:
A. Workers’ Compensation that satisfies the minimum statutory limits in accordance
with California state law, if applicable.
B. Commercial General Liability and Property Damage Insurance in an amount not
less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence,
TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property
damage, products, completed operations and contractual liability coverage. The policy shall
also include coverage for liability arising out of the use and operation of any City-owned or
The City of South San Francisco
Co-Sponsorship Agreement
Revised 7/27/2020
5
City-furnished equipment used or operated by the Organization, its personnel, agents or
subcontractors. The City of South San Francisco, and its elected and appointed officers,
officials, employees, agents, contractors and consultants are included as additional insured.
All insurance policies shall be written on an occurrence basis and shall name the City
Indemnitees as additional insureds. The certificates shall contain a statement of obligation
on the part of the carrier to notify City of any material change, cancellation, termination or
non-renewal of the coverage at least thirty (30) days in advance of the effective date of any
such material change, cancellation, termination or non-renewal.
Vendor will not operate a vehicle at any point when providing services pursuant to this
Agreement
8. Nondiscrimination. Organization shall not discriminate in the provision of service or in
the employment of persons engaged in the performance of this Agreement on account of race,
color, national origin, ancestry, religion, gender, marital status, sexual orientation, age, physical or
mental disability in violation of any applicable local, state or federal laws or regulations.
9. Termination. City may terminate or suspend this Agreement at any time, for any reason,
including, but not limited to, in the best interest of the City or public upon written notification to
Organization. Upon receipt of notice of termination or suspension, Organization shall immediately
stop all activities under this Agreement. The City's right of termination shall be in addition to all
other remedies available under law to the City. Further, the City shall terminate the Agreement
and suspend use of facilities and/or support for failure to comply with the terms of this Agreement,
disruptive participants, and/or evidence of financial mishandling. The Agreement may also be
terminated upon the Organization’s receipt of thirty (30) days written notice.
10. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
11. Entire Agreement. This Agreement represents the entire and integrated agreement between
the Parties. This Agreement may be modified or amended only by a subsequent written agreement
signed by both Parties.
12. Non-Liability of Officials, Employees and Agents. No officer, official, employee or agent
of City shall be personally liable to Organization in the event of any default or breach by City
pursuant to this Agreement.
The City of South San Francisco
Co-Sponsorship Agreement
Revised 7/27/2020
6
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date
written above.
CITY: ORGANIZATION:
By: By:
Print Name: Greg Mediati Print Name:
Title: Director of Parks and Recreation
APPROVED AS TO FORM:
____________________________
City Attorney
3563578.1
Staff Report
DATE: June 21, 2022
TO: Parks and Recreation Commission
FROM: Mike Mulkerrins, Rentals and Sports Program Supervisor
Bill Stridbeck, Sports Program Coordinator
SUBJECT: Rentals and Sports Program Update
RECOMMENDATION
It is recommended that the Parks and Recreation Commission receive an update on the Rentals and
Sports Programs.
BACKGROUND/DISCUSSION
Rentals Program
The Rentals Program currently consists of two full-time employees (a Supervisor and Coordinator)
and 18 part-time hourly employees. The part-time workforce has decreased since the start of
COVID-19 and the Rentals Program has been able to hire approximately five additional employees
since then. The Rentals Program is actively trying to recruit, interview, and hire staff that can work
both weekdays, long hours on the weekends, and special events.
The Rentals Program is responsible for overseeing four indoor facilities (the Municipal Services
Building, Joseph A. Fernekes Recreation Building, Alice Bulos Recreation Center, and Terrabay
Gymnasium and Recreation Center) as well as 14 picnic sites and two large picnic shelters in various
parks. We have space for nearly any type of gathering – large or small.
Not a lot of good things happened during the COVID-19 pandemic, but one thing that staff has been
able to do during the pandemic was pivot and move all picnic rental reservations online. This is a
big change from the past process that required potential permit holders to drive to the Recreation
office to complete a permit and make a payment. Potential permit holders can now go online at
www.ssf.net/rec-catalog to view all picnic sites and dates to see what is available.
Also, prior to the pandemic, all indoor facility permit holders had to meet with staff in person for an
initial permit review meeting, and then again 30 days before their event for a final permit review
meeting. Many of these meetings took 45 minutes or longer because of how long it took to complete
Staff Report
To: Parks and Recreation Commission
Date: June 21, 2022
Subject: Rentals and Sports Program Update
Page: 2
a permit, as well as read and sign the rules and regulations. Now, permit holders can complete the
paperwork at home and then meet with staff virtually on Microsoft Teams. Retuning permit holders
love the new way of doing business!
While some recreation program areas have taken longer to get back to their pre-pandemic
participation numbers, the Rentals Program has made a quick comeback. This is partly because
picnics are outdoors, but also because people were away from family and friends for such a long
time. Based on the large number of inquiries and rental bookings received each day, it is clear that
the community wants to gather again to tell stories, share memoires, and make up for lost time.
Sports Program
The Sports Program consists of a full-time Supervisor shared between Rentals and Sports, one full-
time Coordinator, one part-time regular Recreation Leader, and 12 part-time hourly Recreation
Leaders. During the first months of COVID-19, many of the Sports staff had to find other means of
income to support their lives due to the lack of indoor and outdoor programs the Department was
able to offer at that time. While the Sports Program was able to retain some staff, many decided to
move on to other jobs. Sports is continuing to recruit and hire staff as coaches, scorekeepers, and
for gym supervision for the upcoming Fall Session, which will be back to normal with a full schedule
of programming ahead.
The Sports Program is responsible for supplying coaches and scorekeepers for youth age sports
activities which include elementary basketball and middle school sports at the Terrabay Gymnasium
and Recreation Center and Spruce Elementary School. The Sports Program also offers adult
basketball and softball leagues at Terrabay Field, and when the Orange Memorial Park project is
completed, will be able to offer more sport activities at Orange Memorial Park for both youth and
adults. The Sports Program hires staff to monitor Spruce Elementary School and Terrabay
Gymnasium for South San Francisco parochial school sports teams for practices and games since
the parochial schools do not have a gym of their own to use. Open gym basketball, volleyball, and
badminton is also made available during the week at the Terrabay Gymnasium. The Junior Giants
baseball/softball program requires the recruitment of over 50 volunteer coaches and team parents
each summer, with over 200 children on 24 teams.
During the COVID-19 pandemic, the Sports Program was still able to offer new and some returning
sports activities to the community. When indoor activities were not allowed due to COVID-19 health
and safety regulations, staff offered outdoor camps in flag football, basketball, cornhole, and a Park-
to-Park mobile recreation program. The Park-to-Park program supplied sports equipment to a
different park in South San Francisco each weekday for families to be active and play outdoors.
This past school year, staff offered youth basketball leagues and middle school volleyball until
January 2022, when there was a significant outbreak of COVID-19 after the holidays, and indoor
sports programs were forced to shut down once again for the safety of the kids. Adult Softball was
very successful in the spring and the summer league is forming now with many new teams as adults
are eager to get back to playing again.
The biggest challenge for the Sports Program is retaining coaches for the sports teams. A coach only
Staff Report
To: Parks and Recreation Commission
Date: June 21, 2022
Subject: Rentals and Sports Program Update
Page: 3
works about six to ten hours per week, depending on how many teams they decide to take on each
season. The schedule requires a coach to be available after school, which can be difficult if that
coach also works another job. The City of South San Francisco is not the only city facing recruiting
challenges, as many other cities within the surrounding area are also having trouble recruiting
coaches for their programs. Staff continue to work closely with other neighboring cities on the best
practices for recruiting and retaining coaches each year.
Like many other cities offering youth and adult sports, the pandemic hit the program hard by not
allowing indoor activities, but staff is planning to get back to a normal schedule of sports activities
for both youth and adults this summer and expect participant numbers to rise again. Many parents
are inquiring about the next sport league or class.
Staff Report
DATE: June 21, 2022
TO: Parks and Recreation Commission
FROM: Greg Mediati, Director of Parks and Recreation
SUBJECT: Celebrating July as National Park and Recreation Month
RECOMMENDATION
It is recommended that the Parks and Recreation Commission be apprised of the Department’s
campaign to recognize and celebrate July as National Park and Recreation Month.
BACKGROUND/DISCUSSION
Since 1985, Americans have celebrated Park and Recreation Month in July to promote the
importance parks and recreation has in health and well-being, conservation and social equity, and
to recognize the hard-working professionals that make it all possible.
July is the perfect time for residents to explore the beautiful and well-maintained parks throughout
the City. According to the National Recreation and Park Association’s (NRPA) Engagement with
Parks Report, an overwhelming majority of Americans assert that they personally benefit from local
parks.
Throughout the month of July the Department’s social media pages will showcase the importance
of parks, recreation and human services. Additionally, staff will be hosting a Movie Night in the
Park and a July is Parks and Recreation Month Field Day event at Orange Memorial Park – both on
July 15. Additional activities are also being considered, including a suite of free classes or other
drop-in programs.
The Park and Recreation Month campaign will include a presentation of a proclamation by the City
Council that recognizes July as Park and Recreation Month. The proclamation, which is available
in Attachment 1, will be presented at the July 13, 2022 City Council meeting.
Designation of July as Park and Recreation Month
WHEREAS parks and recreation programs are an integral part of communities
throughout this country, including South San Francisco and;
WHEREAS parks and recreation programs are vitally important to establishing and
maintaining the quality of life in our communities, ensuring the health of all
citizens, and contributing to the economic and environmental well-being of a
community and region; and
WHEREAS parks and recreation programs build healthy, active communities that
aid in the prevention of chronic disease, provide therapeutic services for disabled
persons, and improve the mental and emotional health of all citizens; and
WHEREAS, parks and recreation supports human development and endless
learning opportunities that foster social, intellectual, physical and emotional growth
in people of all ages and abilities; and
WHEREAS, parks and recreation fosters social cohesiveness in communities by
celebrating diversity, providing spaces to come together, modeling compassion,
promoting social equity, connecting social networks, and ensuring all people have
access to its benefits; and
WHEREAS, parks and recreation remains versatile and innovative in providing
vital services to communities through local, national, or global emergencies
including COVID-19, all while adhering to guidelines set forth by governing
agencies; and
WHEREAS parks and natural recreation areas improve water quality, protect
groundwater, prevent flooding, improve the quality of the air we breathe, provide
vegetative buffers to development, and produce habitat for wildlife; and
WHEREAS our parks and natural recreation areas ensure the ecological beauty of
our community and provide a place for children and adults to connect with nature
and recreate outdoors; and
WHEREAS the U.S. House of Representatives has designated July as Parks and
Recreation Month; and
WHEREAS South San Francisco recognizes the benefits derived from parks and
recreation resources
NOW THEREFORE, BE IT RESOLVED BY the City Council of the City of South
San Francisco that July is recognized as Park and Recreation Month in the South
San Francisco.
________________________________
Mark Nagales, Mayor
________________________________
Buenaflor Nicolas, Vice Mayor
________________________________
Mark Addiego, Councilmember
________________________________
James Coleman, Councilmember
________________________________
Eddie Flores, Councilmember
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: June 2022
Day Date Event Time Location
Wednesday 01 Pride Month Flag Raising 12:00 p.m. –
1:00 p.m.
City Hall Front Steps
Thursday 02
Friday 03
Saturday 04 SSF Ballet Spring Performance 2:00 p.m. SSF High School Auditorium
Sunday 05
Monday 06 Summer Camp and Summer Session Classes
begin
Tuesday 07 Junior Giants Volunteer Meeting 6:30 p.m. –
8:00 p.m.
MSB Council Chambers
Wednesday 08 City Council Meeting
OMP Ballfield Groundbreaking
6:00 p.m.
1:00 p.m.
Online and MSB Council
Chambers
Orange Park Ballfield
Thursday 09
Friday 10 Stormwater Capture Ribbon Cutting 2:00 p.m. Orange Park
Saturday 11 New Aquatic Center Workshop #3
Rescheduled to June 25
10:00 a.m. –
12:00 p.m.
Fernekes Bldg.
Sunday 12
Monday 13
Tuesday 14
Wednesday 15
Thursday 16 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 17
Saturday 18
Sunday 19
Monday 20
Tuesday 21 Parks & Recreation Commission meeting 7:00 p.m. Online
Wednesday 22 City Council Meeting 6:00 p.m. Online and MSB Council
Chambers
Thursday 23
Friday 24
Saturday 25 New Aquatic Center Workshop #3
(rescheduled)
10:00 a.m. –
12:00 p.m.
Fernekes Bldg.
Sunday 26
Monday 27
Tuesday 28
Wednesday 29
Thursday 30
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: July 2022
Day Date Event Time Location July is Parks and Recreation Month!
Friday 01
Saturday 02
Sunday 03
Monday 04 Independence Day
Tuesday 05
Wednesday 06
Thursday 07
Friday 08 Junior Giants First Games
Saturday 09
Sunday 10
Monday 11 Improving Public Places Committee meeting
5:30 p.m.
Tuesday 12
Wednesday 13 City Council Meeting 6:00 p.m. Online and MSB Council
Chambers
Thursday 14
Friday 15 Parks & Rec Month Field Day / Movie Night:
Space Jam: A New Legacy
CAC Handcrafted 2D Art & Craft Show
5:30 p.m.
6:00 p.m.-
8:00 p.m.
Orange Park Soccer Field
MSB
Saturday 16 CAC Handcrafted 2D Art & Craft Show 10:00 a.m.-
4:00 p.m.
MSB
Sunday 17
Monday 18
Tuesday 19
Wednesday 20
Thursday 21 Cultural Arts Commission Meeting 6:30 p.m. Online
Friday 22
Saturday 23
Sunday 24
Monday 25
Tuesday 26
Wednesday 27 City Council Meeting 6:00 p.m. Online and MSB Council
Chambers
Thursday 28
Friday 29
Saturday 30
Sunday 31
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: August 2022
Day Date Event Time Location
Monday 01
Tuesday 02
Wednesday 03
Thursday 04
Friday 05 Last Day of Summer Camp
Saturday 06
Sunday 07
Monday 08
Tuesday 09
Wednesday 10 City Council Meeting
SSFUSD First Day of School (2022-2023)
6:00 p.m. Online and MSB
Council Chambers
Thursday 11
Friday 12 Senior Picnic TBD Fernekes Bldg.
Saturday 13
Sunday 14
Monday 15 Fall Registration Begins www.ssf.net/rec-catalog
Tuesday 16 Parks & Recreation Commission meeting 7:00 p.m. Online
Wednesday 17
Thursday 18 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 19 Movie Night: Encanto Sundown Martin Elementary
School Ballfield
Saturday 20
Sunday 21
Monday 22
Tuesday 23
Wednesday 24 City Council Meeting Online and MSB
Council Chambers
Thursday 25
Friday 26
Saturday 27
Sunday 28 Cultural Arts Fundraiser 12:30 p.m.-2:30
p.m.
Fernekes Bldg.
Monday 29
Tuesday 30
Wednesday 31
PARKS AND RECREATION DEPARTMENT EVENT CALENDAR
Month: September 2022
Day Date Event Time Location
Thursday 01
Friday 02
Saturday 03
Sunday 04
Monday 05 Labor Day/Programs Closed
Tuesday 06
Wednesday 07
Thursday 08
Friday 09
Saturday 10
Sunday 11
Monday 12 Improving Public Places Committee meeting
Fall Classes Begin
Tuesday 13
Wednesday 14 City Council Meeting 6:00 p.m. Online and MSB
Council Chambers
Thursday 15 Cultural Arts Commission meeting 6:30 p.m. Online
Friday 16
Saturday 17 Coastal Cleanup Day 9:00 a.m. End of Haskins Way
Sunday 18
Monday 19
Tuesday 20 Parks & Recreation Commission meeting 7:00 p.m. Online
Wednesday 21
Thursday 22
Friday 23
Saturday 24 Concert in the Park TBD Orange Park
Sunday 25
Monday 26
Tuesday 27
Wednesday 28 City Council Meeting 6:00 p.m. Online and MSB
Council Chambers
Thursday 29
Friday 30
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: May 19, 2022
TO: Mayor, Vice Mayor and Councilmembers
FROM: Philip Vitale, Deputy Director of Capital Projects
SUBJECT: Weekly Update
Orange Memorial Park Sports Field Project
The contract for the Orange Memorial Park Sports Field Project was awarded to Interstate Grading
and Paving earlier this spring. Start of construction is being coordinated with completion of the
Orange Memorial Park Stormwater Capture project. The Stormwater Project anticipates
requesting City Council acceptance at the end of May 2022. The site can then be turned over to
the Sports Field project contractor. The anticipated date for issuing the Notice to Proceed (NTP)
is June 1, 2022 for the Sports Field construction phase.
Since award of contract, the contractor has been working on the project through site coordination
and pre-construction planning. The project includes sourcing several products with long lead times
to avoid delays in the work.
Onsite construction activities for the Sports Field Project begins June 1, 2022.
The draft neighborhood notice, attached here, was reviewed by City staff and is ready for
distribution. The contractor will hand-deliver the notices seven (7) days prior to starting work to
the residents and businesses within a 200ft radius of the park. City staff will distribute the notices
directly to the South San Francisco High School and Los Cerritos Elementary School principals
and the Boys & Girls Club Clubhouse director, post on Peachjar, a school community resource
website and include in the City’s bi-weekly Construction Alert.
The project does not anticipate vehicular traffic impacts. The project does result in the closure of
the adjacent sidewalk on West Orange Avenue from Colma Creek to Memorial Drive. An alternate
pedestrian route was coordinated, and included in the neighborhood notice, to direct pedestrians
to cross the street at the crosswalks on North Canal Street and at Centennial Trail.
The temporary construction fence from the Storm Water Capture project will be relocated for the
Sports Field Project. The Sports Field Project includes improvements to the sidewalk on West
Orange Ave. The new alignment for the fence will encompass the curb and gutter on West Orange
Avenue and the parking stalls on Memorial Drive adjacent to the ballfields. Parking on West
Orange and Memorial Drive outside of the temporary fence will be restricted for the duration of
the project. The picnic meadow behind the Eucalyptus Picnic Shelter will not be impacted. The
two bridge crossings from the picnic area to the basketball courts will remain accessible to the
public during construction.
Capital Projects Memo to Council
May 19, 2022
Page 2 of 6
The SamTrans bus stop and South San Francisco Free Shuttle stop on West Orange Avenue near
Memorial Drive require temporary relocation during construction. City staff is currently
coordinating these relocations. The stop will be posted two weeks prior to the relocation.
Capital Projects Memo to Council
May 19, 2022
Page 3 of 6
Capital Projects Memo to Council
May 19, 2022
Page 4 of 6
Orange Memorial Park New Aquatic Center
On Saturday, April 30th, the City of South San Francisco and ELS Architecture and Urban Design
facilitated the second of a three-part-series of community workshops to develop the design of the
new Orange Memorial Park Aquatic Center. During Workshop #2, the community participated in
a tabletop design session to narrow down three potential concepts to one preferred concept. Each
of the three concepts revealed various pool designs; an option was also proposed with a large
indoor warm water fun pool and an outdoor 25-yard by 30-meter lap pool. At the conclusion of
Workshop #2, the community’s overall preference was split between an all-indoor aquatic center
or the larger indoor/outdoor design concept.
Concept A is an all-indoor facility; a 2,150 sf (square foot) warm water pool kept at or above 80°F
with a zero-depth beach entry and two lap lanes. The second pool is a 25-yard fitness water lap
pool kept below 80°F.
Concept B is an indoor/outdoor facility; a large indoor warm water pool (warmer than 80°F)
measures 5,100 sf, with a zero-depth beach entry and six lap lanes. An optional pool design with
more play area and fewer lanes was also presented as an alternative. The outdoor fitness water lap
pool (cooler than 80°F) could become a 25-yard by 30-meter pool, including 12 lap lanes. This
Capital Projects Memo to Council
May 19, 2022
Page 5 of 6
outdoor pool would offer increased space to host swim meets, water polo, synchronized
swimming, and many other programming opportunities.
Concept C holds the same indoor/outdoor pools as in Concept B, with the building’s layout
changing slightly. In this scheme, the multipurpose room is moved from the corner of Orange Ave
and Tennis Drive to the northern side of the building to face the park. This option moves the pool
mechanical equipment to the front corner of the building, where the equipment would be hidden
behind a solid surface wall. Concept C explores the multipurpose room's visibility from the park
with no views to the street; an alternate version shows activities within the building through a
glassy façade, as seen from Tennis Drive and West Orange Avenue.
In all three concepts, the building has an entry lobby, locker rooms, family changing rooms, pool
mechanical room, offices, activity/training room, pool storage, and a multipurpose room. The
multipurpose room can be available outside of pool operating hours and is a space to host events,
City meetings, trainings, and other community gatherings. While there was some concern about
the design providing more community gathering space than necessary, especially given the
proximity of the Fernekes Building, City staff is able to show past use demand data that justify the
space allocation. There was consensus that the entry to the new aquatic center should be from
Tennis Drive, and that views of the pools be seen from West Orange Avenue.
While construction is taking place, the current Orange Pool is intended to remain in operation. The
City is discussing options for the Orange Pool site, once the new facility is built and in operation,
which includes additional parking with ADA accessible spots or an additional park area. Another
point of consensus was the need for a “drop-off zone” near the entry to the center.
For this project’s next steps, ELS will continue to advance the programming and conceptual design
effort. The City will have several additional community focus group meetings to further develop
community consensus and guide the design to a preferred scheme. This work will be ready for
presentation, comment, and critique as part of Orange Memorial Park Aquatic Center-
Workshop #3, which will be on June 11th from 10am – 12pm. Workshop #2 presentation
materials and more information on the final Orange Memorial Park Aquatic Center Workshop can
be found at http://ssf.net/newpool.
The public is encouraged to complete the latest project surveys where they can view Workshop #2
materials, add comments, rank desired programming opportunities and vote for preferred scheme.
English survey: https://www.surveymonkey.com/r/OMPAC_Workshop2
Spanish survey: https://www.surveymonkey.com/r/OMPAQ_TallerComunitario2
Old Town community members will also have an opportunity to provide comments and speak with
project staff on Saturday, May 21st – 700 Linden Avenue, as part of the South San Francisco
General Plan outreach event.
Capital Projects Memo to Council
May 19, 2022
Page 6 of 6
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: May 26, 2022
TO: Mayor, Vice Mayor and City Councilmembers
FROM: Greg Mediati, Director of Parks and Recreation
SUBJECT: Parks and Recreation Department Update
Child Care Master Plan Draft Available
City Council consideration of the 2022 Child Care Master Plan for South San Francisco is slated to take place at the June 8, 2022 City
Council meeting. City Council first had the opportunity to review the
executive summary and hear a presentation from Child Care
Consultant Kathleen White at the March 16, 2022 Special City Council
meeting. Given the extensive length of the document at 140 pages, staff
is sharing a link to the online version of the master plan draft to allow
time for City Council members to read and review the plan in advance
of the June 8 City Council meeting. Printed copies are also being
prepared and will be shared with the City Council next week.
Click here to view the 2022 Child Care Master Plan for South San Francisco online.
Public Art Master Plan Efforts Begin June 2022
Parks and Recreation staff, along with members of the Cultural Arts Commission Strategic Vision
Subcommittee, selected consultants Art Builds Community (ABC) to craft the City’s first Public
Art Master Plan. The City’s request for proposals ultimately led to three qualified candidates.
Following a rating and evaluation of proposals, interviews were conducted with the top two
consultants where the team from Art Builds Community rose to the top and ultimately was awarded
the contract.
Beginning in June, the project team from ABC will be meeting with various City staff as they
begin to shape the City’s Public Art Master Plan. Art Builds Community is planning on speaking
with City Councilmembers, appropriate Commission and Board members, key community
stakeholders, and will conduct robust community outreach to residents and businesses.
Through this process, staff hopes to compile a comprehensive inventory of public art and arts
programs, perform an analysis of community priorities as they relate to art, and develop guidance
for the development of an arts district.
Parks and Recreation Department Update
May 26, 2022
Page 2 of 3
Concert in the Park 2022
Planning is underway for the 2022 Concert in the Park event held at Orange Memorial Park. At
the City Council’s direction, staff is planning an enhanced concert event and has requested a total
project budget of $150,000. The additional budget will allow for increased contractual production
costs, management of vendors, and provision of all musical performers, staging, dance floors, and
other necessary equipment for a world-class event.
The event is envisioned to take place, as it has prior to COVID-19, at Orange Memorial Park on
September 24, from approximately 12:00 p.m. – 5:00 p.m. Due to construction of the new athletic
complex at the southwestern quadrant of the park, the event will entirely take place on the soccer
field / open lawn adjacent to Orange Pool and the Joseph A. Fernekes Recreation Building. A draft
event setup is attached to this memo, though this is subject to change.
Also new for this year, the concert’s performers, vendors, and activities will support the City’s
Cultures United campaign, with a diverse offering of food options, cultural performances, and
professional music acts.
Family Fun Zone and Other Activities
Since the event footprint will be a bit smaller this year, the Family Fun Zone / Children’s Activity
area will be relocated to the basketball courts at Orange Memorial Park, the immediately adjacent
lawn area, and the interior of the Fernekes Building. Activities are still being explored, however,
past events featured giant inflatable slides, rock walls, obstacle courses, bounce houses, a petting
zoo, a silent disco, karaoke, Zumba activities, and a photo booth.
Food and Drink Concessions
The Department plans to host a variety of diverse food options. Between five and eight food
vendors are being contemplated for the event. The Friends of South San Francisco Parks and
Recreation may also participate and serve beer and wine, as they have done historically, raising
monies for Parks and Recreation programs and scholarships.
Musical Performances
Staff is once again working with GFI Entertainment to provide event production support and
secure the headlining acts. Two larger professional performers are being sought at this time.
Additional details will be provided once negotiations with those bands have been completed. Due
to space and timing constraints of this year’s event, and the emphasis on cultural performances,
high school jazz bands may not be invited to perform.
Cultural Performances
The Department is coordinating with the South San Francisco Sister Cities Committee and our
own co-sponsored and Classes Program groups to present several cultural performances, such as
Hawaiian and Tahitian dance, Mexican folk dancing, and Filipino martial arts on the community
stage this year. This stage, now as large and visible as the music stage, will be entirely dedicated
to cultural acts. Staff anticipates having between four and six groups perform.
Parks and Recreation Department Update
May 26, 2022
Page 3 of 3
Vendor Booths
Staff was asked to incorporate some elements from the former Day in the Park in this year’s event
– most notably the vendor booths. Forty-eight vendor booths have been ordered, and will be placed
on the lawn near West Orange Avenue and Colma Creek. An application process is still being
developed for soliciting those interested in hosting a tent. Staff anticipates interested groups might
include City Departments, co-sponsored groups, service clubs, Renaissance start-up businesses,
and other local businesses and non-profits. Based on interest, a lottery system may be needed for
certain groups. A nominal fee to participate is also being considered to ensure that those who sign
up for the event are committed to attending.
Donor Opportunities
Prior to COVID-19, City Councilmembers successfully sought donations for past Concert in the
Park events. In 2018, the Concert received $20,350 in sponsorships, and in 2019, the event received
$10,100. The donations helped to offset the event costs and allowed staff to invest in additional
equipment and supplies that have been used for subsequent events. While the budget of $150,000
is sufficient to fund the modified scope of the 2022 Concert in the Park, City Council may choose
to solicit donations to offset the expanded cost of this year’s event. In past years, sponsorship
benefits were as follows:
Sponsorship Benefits
Benefactors
($5,000 +)
Organization name listed on event program, mention and bring on stage
during opening remarks, name listed on sponsors banner, post own banner on
the West Orange Avenue fence during event, organization resource table and
tent present on site, mention in Winter Activity Guide.
Patrons
($2,000 +)
Organization name listed on event program, mention in opening remarks,
name listed on sponsors banner, mention in Winter Activity Guide.
Friends
($500 +)
Organization name listed on event program, name listed on sponsors banner,
mention in Winter Activity Guide.
Any comments and questions about the 2022 Concert in the Park may be directed to Angela
Duldulao, Acting Deputy Director, at [email protected] or (650) 829-3827.
children's activitiesstagestagevendor tents (48)5-8 food trucks100'50'Sept 24, 2022 Concert in the ParkGUDIWUpdated 2/18/22dance floordance floor
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: June 2, 2022
TO: Mayor, Vice Mayor and City Councilmembers
FROM: Greg Mediati, Director of Parks and Recreation
SUBJECT: Parks and Recreation Department Update
Parks Division Update
Orange Memorial Park Tree Removals
On the heels of the Stormwater Capture Project at Orange Memorial Park, the Ballfield
Replacement Project is now beginning. The earlier phases of this project will largely consist of
site preparation work. Four eucalyptus trees located between the picnic shelter and ballfield will
be removed to accommodate a new restroom and concessions building. The remainder of the trees
will remain and will not be impacted by the project. These removals will commence in the coming
weeks.
Unfortunately, at the front of the park near the intersection of West Orange Avenue and Myrtle
Avenue, another project installing ADA curb ramps severed the roots to an existing oak tree that
was located at the back of the sidewalk. Root damage was so excessive that staff determined the
tree’s stability was compromised and that the tree would certainly fail. Parks staff had been
planning the frontage of the park around these trees and are preparing estimates to replace the tree
to hold the contractor accountable for the damage to the City tree.
Sign Hill Tree Work Resumes
Staff issued a notice to proceed on June 1 to restart tree removal and fuel load reduction work on
Sign Hill in response to the 2020 Diamond Fire. Davey Tree Experts was awarded the contract
which focuses on continuing the creation of the fire break adjacent to private parcels that border
the City-owned portions of Sign Hill. The fire break will be 100’ wide and will remove almost all
trees within this area. The project will also remove many of the remaining dead trees and thin out
large swaths of tree canopy to comply with CalFire standards, which guide this project’s scope.
Bird nesting surveys have been completed and will continue to be updated throughout the duration
of the project until nesting season concludes in August. At this time, many nests have been found
to be active in the large eucalyptus grove near Carnelian Road and Mountain Road, so work will
focus elsewhere until those nests are vacated. In addition to tree work, the Department has
contracted with the California Conservation Corps to assist with additional weed abatement and
brush clearing on Sign Hill.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: June 2, 2022
TO: Mayor, Vice Mayor, and City Councilmembers
FROM: Jake Gilchrist, Director of Capital Projects
SUBJECT: Civic Campus Updates
Background
The intent of this memo is to provide Council with brief updates on topics related to the
Community Civic Campus including:
• Digital Sign at Chestnut Avenue and El Camino Real
• LPR Building Graphic/Logo
• Building Entrance Signs at LPR
General Updates
The Police Operations and 9-1-1 Dispatch Center is in full operation. I continue to work with the
Chief on minor tweaks as they settle into their new home. I expect the work to be complete by
mid-Summer. At the request of the Chief, we are adjusting the backup power system to include
more interior spaces. We are also making adjustments to address small issues with sound and light,
such as additional soundproofing and window shades. All of this work is included in the original
project budget. We are also adding a walkway from Antoinette Lane to the exterior door at the
Community Room. This is a requirement from the Fire Marshal. Lastly, most of the permanent
exterior fence is installed. The final pieces will be in place within six weeks.
Work at the Library | Parks and Recreation Center continues along at a steady pace. Last month
we approved the final installation sample for the wood wrap around the City Council Chamber. In
mid-May the contractor began installing the exterior glass system. For the next 3-4 weeks, PD will
assist in a Northbound El Camino Real lane closure from 6:30am-2:30pm on all work days.
Typically, Caltrans and the City try to avoid lane closures during commute hours. However,
because of the afternoon prevailing winds, Caltrans agreed that moving the glass earlier in the
morning is a safer strategy. I am working closely with PD and closely monitoring the lane closure.
Digital Sign at Chestnut Ave and El Camino Real
Two months ago the contractor installed a placeholder for the future location of the digital sign. I
asked for this installation so that we could study the location and confirm that it strikes a balance
of being visible without creating too much of a visual barrier to the Council Chambers. Below is
a photo of the installation and an image of the original rendering for context. Upon review with
staff and the design team, we recommend lowering the sign one-foot from the original design. It
Civic Campus Update
June 2, 2022
Page 2 of 5
is a subtle shift that will maximize the view of the building. The red box in the image below
represents the new location.
Civic Campus Update
June 2, 2022
Page 3 of 5
LPR Building Graphic/Logo
After several iterations, the design team and departments settled on a recommended logo for LPR.
As shown below, it incorporates both the initials “LPR” and the standardized “Library | Parks &
Recreation” name. Staff especially likes the family of colors and how the “P” and “R” touch,
symbolizing the connection of Parks and Recreation. The different versions show the flexibility of
the logo, such as when it needs to be printed in single color or black/white. Please let me know if
you have any questions or concerns about this direction.
Civic Campus Update
June 2, 2022
Page 4 of 5
Building Entrance Signs at LPR
SmithGroup provided the images below to show the final building entrance signs for both sides of
LPR. Library and Parks and Recreation Department leadership recommend Library | Parks
and Recreation Center as the building name. The address is tentative as we work through the
process of renaming Antoinette Lane. Originally the entrance to the Council Chambers had the
same sign as the other entrances but I asked SmithGroup to revise this location to read “Council
Chambers | Community Theater” since this will be the primary entrance for events in the
Chambers.
Civic Campus Update
June 2, 2022
Page 5 of 5
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: June 9, 2022
TO: Mayor, Vice Mayor and City Councilmembers
FROM: Greg Mediati, Director of Parks and Recreation
SUBJECT: Parks and Recreation Department Update
Preschool Program COVID Exposure Policy Update
Up until recently, the Department followed a policy where close contact COVID exposures in
City-operated preschools required the affected classroom to close. The length of time for the
closure varied between 5 to 10 days, depending on the public health recommendations at the time
of exposure. Given the general loosening of COVID regulations by the California Department of
Public Health and that other local preschool programs, including the South San Francisco Unified
School District preschools, are staying open in instances of COVID exposures, the Department
has chosen to keep City-operated preschools open as well.
Early Learning Program Supervisor, Laura Armanino, sent a letter, attached to this report, to
Westborough Preschool families after an exposure in one of the classrooms. The letter explains
the Department’s shift to staying open after a COVID exposure. Thus far, this news has been well
received by families who rely on the consistency of the Department’s childcare programs to allow
parents to go to work. Staff will continue to monitor COVID exposures to determine if additional
policy changes are needed moving forward.
Spring Ballet Showcase, Last Performance for Instructor Kristen Quok After 25+ Years
The Department’s Civic Ballet Spring Showcase took place on Saturday, June
4 at the South San Francisco High School Auditorium. The Civic Ballet
Program has produced the Spring Showcase every year for the past 30 years
until 2020. Participants, instructors, and families were excited for its return. Due
to the current increase in local COVID positive cases, the Spring Showcase was
scaled down to maintain social distancing. While the entire Civic Ballet
Program would traditionally be invited to perform, only Levels 5 and up
performed this year. The Spring Showcase is traditionally only for students and
their families, unlike the Winter Nutcracker performance, which involves ticket
sales to the public.
This year’s Spring Showcase performance is not only significant because it was the first spring
performance in three years, but also because this was the final performance for long-time
instructor, Kristen Quok. Kristen has been a ballet instructor and part-time hourly employee with
the City for over 25 years, and prior to her tenure, she was a student in the Civic Ballet program.
Parks and Recreation Department Update
June 9, 2022
Page 2 of 2
Kristen was recognized for her contributions to the Department, the City, and the families of the
South San Francisco Civic Ballet Program during the show. She will also be presented with
Certificates of Recognition from the City Council and the Parks and Recreation Commission at
the Parks and Recreation Commission’s meeting on Tuesday, June 21 at 7:00 p.m. While the
Department will miss Kristen, we are grateful that Artistic Director Maria Spremich will continue
to lead the program.
(photo, left) Dancers pose in a final scene at the Spring Ballet Showcase.
(photo, right) Artistic Director Maria Spremich, right, recognizes Ballet Instructor Kristin Quok, left, for over 25 years of service to the South San Francisco Civic Ballet.
Attachment 1
Subject: Letter to preschool families announcing the Department’s new policy that allows preschool programs
to stay open in instances of COVID exposure.
***** This symbol indicates redacted information for the purpose of confidentiality.
Dear Families,
We will be proceeding with new guidelines for any future COVID exposures at Preschool. The California Department of
Public Health allows for unvaccinated or partially vaccinated children to continue to attend preschool if there has been
an exposure. In order to keep everyone safe and program running we are updating our policy. Please see the chart
below for our updated guidance for testing positive for COVID, being exposed to COVID and living with someone who
has tested positive for COVID and is not able to isolate.
This email is to let you know that we had an exposure at Westborough Preschool in the
***** ROOM (Teacher *****) If your child is not enrolled at Westborough Preschool in the
***** Room your child is not considered a direct contact. Please follow the guidelines
below. The exposure occurred May 31st – June 2nd.
Consistent with California Department of Public Health protocols, the community member is self-isolating and under the
care of their healthcare provider to identify additional steps.
If You Test Positive For COVID-19 (Isolate)
Applies to Isolation Guidelines
Everyone, regardless of vaccination status,
previous infection, or lack of symptoms. • Stay home (isolate) until 10 days have passed, AND until at least
24 hours after you are free of fever, and other symptoms are
resolving.
• The isolation period starts upon the onset of symptoms, or the
date the positive test is taken, whichever occurs first, and
continues for 5-10 days after this date. That day is Day 0.
• If the child tests POSITIVE without symptoms, then feels sick later,
Day 0 is now the day they started feeling sick.
If You Were Exposed* to Someone with COVID-19 (No Quarantine)
Applies to Guidelines
Asymptomatic persons, regardless of
vaccination status, who are exposed to
someone with COVID-19.
Children may continue to attend preschool during this period if:
• They are and remain asymptomatic, AND
• An Antigen (rapid test) is taken on day 3 (Friday June 3) and day 5
Sunday June 5) after exposure. Self-tests for this purpose must be
marked with the child’s name and date ON THE TEST and a
photograph or video of the test sent via email to
[email protected], AND
• They wear a well-fitting mask for a total of 10 days following
exposure when around others except for meals and napping
If You Were Exposed* to Someone with COVID-19 and they are not able to isolate (Quarantine)
Applies to Quarantine Guidelines
Asymptomatic persons, regardless of
vaccination status, who are exposed to
someone with COVID-19.
• If a child is living with a household member who cannot isolate
within the home, the quarantine period should be continuous and
end 5 days after the last day of the household member’s
infectious period.
*Exposure for a single person is when they have spent at least 15 minutes in a 24-hour period, indoors within 6
feet of a person with COVID-19.
Exposure for a group is when they have spent at least 15 minutes in a 24-hour period in the same indoor area
with a person with COVID-19.
Exposure window: Someone who gets sick with OR test positive for COVID-19 can start infecting others 2 days
BEFORE feeling sick or testing positive; this is considered exposure time.
If families choose to keep their child home from preschool after an exposure, there will not be any reduced fees as
preschool remains open. Families have the option to use your one-week vacation credit if you choose to use it for this
purpose. Please note that guidelines may change. If you have any questions, please feel free to reach out.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: June 16, 2022
TO: Mayor, Vice Mayor and City Councilmembers
FROM: Greg Mediati, Director of Parks and Recreation
SUBJECT: Parks and Recreation Department Update
Parks Division Update
Orange Memorial Park Skate Park Improvements
Parks Division staff has begun modest improvements to the skate park at Orange Memorial Park.
This project, funded through the operating budget, will relocate some of the existing ramps, seal
the asphalt surfacing, and expand the skate park footprint. After these portions of work are done,
new skating obstacles will be added as well as barriers to prevent vehicles from driving into the
skate park area.
The changes to the park were presented to the skate community at a community input event held
at the skate park on May 23. The group was widely supportive of the updates and provided
meaningful feedback. It was made clear that changes to the park would be incremental and occur
as funding is available, and that the draft master plans for Orange Memorial Park and Centennial
Way Trail does envision relocating the skate park in the future. Paving will start in July pending
contractor availability.
Irish Town Green Vandalism
Last weekend, SSFPD responded to an incident
where an intoxicated driver forced their vehicle
onto the turf at Irish Town Green, damaging the
playing surface. Staff is currently assessing the
damage and will determine an appropriate course
of action after consulting with PG&E about the
timeline for closing this site for their anticipated
gas line safety project. As of this week, PG&E
staff noted the project is on hold, pending the
completion of another gas line safety project in
San Mateo County, and would provide updates
soon.
Parks and Recreation Department Update
June 16, 2022
Page 2 of 2
Improving Public Places County Fair Displays
The Improving Public Places Committee (IPP), with the
assistance of Parks Division staff, submitted three entries
for the San Mateo County Fair’s garden display
competition. One display featured a tea garden, complete
with plants and backdrop to simulate an outdoor garden.
The other two displays were interpretive/educational
displays for the rehabilitation of the medians at the
intersection of Grand Avenue and Oak Avenue as well as
the Arbor Day event held at Sister Cities Park, which
focused on replacing turf with native trees and plants and
other pollinators. The Arbor Day event received first place
for the display, and the Grand Avenue and Oak Avenue
median display won second place. The tea garden display
received an honorable mention. In total, $500 was awarded
to the group.
Facilities Division Update
Terrabay Recreation Center Exterior Restroom Building Repairs
Building Maintenance staff were recently notified that park visitors damaged the wall on the
exterior restrooms at the Terrabay Gymnasium and Recreation Center. It appeared someone was
throwing a hard ball against the side of the building, which left large holes and cracks in the stucco
facade. Building Maintenance staff patched the damaged stucco. Once the damaged walls were
patched, staff reapplied a stucco finish and painted the entire wall.
CITY OF SOUTH SAN FRANCISCO
INTEROFFICE MEMORANDUM
DATE: June 16, 2022
TO: Mayor, Vice Mayor and Councilmembers
FROM: Philip Vitale, Deputy Director of Capital Projects
SUBJECT: Weekly Update
Orange Memorial Park Sports Field Project
The contract for the Orange Memorial Park Sports Field Project was awarded to Interstate Grading
and Paving earlier this spring with Notice to Proceed effective June 1, 2022.
Since awarding the contract, Interstate has been working on the project through the submittal /
procurement processes and pre-construction planning. This work includes sourcing several
products with long lead times to avoid delays in the work.
The Contractor distributed the neighborhood notification on May 24 to the residents and businesses
within a 200-foot radius of the park. City staff distributed the notices to multiple sources including
directly to the South San Francisco High School and Los Cerritos Elementary School principals,
Boys & Girls Club Clubhouse director, posts on Peachjar (a school community resource website)
and the City’s bi-weekly Construction Alert. A copy of the neighborhood notice is attached here
for reference.
The temporary construction fences are installed on West Orange Avenue and on Memorial Drive.
The Sports Field project includes improvements to the sidewalk on West Orange Avenue. The new
alignment for the fence will encompass the curb and gutter on West Orange Avenue and the
parking stalls on Memorial Drive adjacent to the ballfields. Parking along West Orange Avenue
and Memorial Drive outside of the temporary fence will be restricted during construction of curb
and sidewalk. The picnic meadow behind the Eucalyptus Picnic Shelter will not be impacted.
The two bridge crossings from the picnic area to the basketball courts will remain accessible to the
public during construction.
Onsite construction activities for the Sports Field project began on June 1, 2022 with layout/grade
checking, mobilization of equipment and jobsite office. During the first week of active
construction, the contractor completed the demo of the concrete and asphalt on West Orange
Avenue and Memorial Drive for the sidewalk improvements, and removal of two large Eucalyptus
trees between the ball fields and the shelter building to make room for the new concessions
building. Grading around the existing storm water capture system for the new ballfields has
already started. The project is on target for completion in Summer 2023.
Capital Projects Memo to Council
June 16, 2022
Page 2 of 6
Photo 01 Temporary Construction Fence on Orange Avenue
Photo 2 Temporary Construction Fence on Memorial Drive
Capital Projects Memo to Council
June 16, 2022
Page 3 of 6
Photo 03 General Site View from Existing Restroom Building
Capital Projects Memo to Council
June 16, 2022
Page 4 of 6
Photo 04 Grading in progress
Photo 05 Tree Removal on north side of site
Capital Projects Memo to Council
June 16, 2022
Page 5 of 6
Capital Projects Memo to Council
June 16, 2022
Page 6 of 6