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Home My WebLink About08.18.2022 Cultural Arts Commission Agenda Agenda CITY OF SOUTH SAN FRANCISCO MEETING OF THE CULTURAL ARTS COMMISSION Thursday August 18, 2022 6:30 P.M. TELECONFERENCE MEETING Welcome to the Meeting of the Cultural Arts Commission. Please note that the Cultural Arts Commission may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021). Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Commissioners Boldenweck, Bond, Bowen, DeNatale, Foley, Maharaj, Ramos, Vice Chair Mardahay, and essential City staff will participate via Teleconference. Members of the public may submit their comments on any agenda item or public comment via email or Parks & Recreation main line. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COMMISSIONERS PARTICIPATING BY TELECONFERENCE. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. SSF Parks & Recreation is inviting you to a scheduled Zoom meeting. Topic: Cultural Arts Commission Meeting Join Zoom Meeting https://ssf-net.zoom.us/j/82762489603?pwd=WXB6ZnY3TnhNaHYrcXhqc1NURWNRZz09 Meeting ID: 827 6248 9603 Passcode: 648007 One tap mobile +16699006833,,82762489603# US (San Jose) +13462487799,,82762489603# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) 833 548 0282 US Toll-free 877 853 5257 US Toll-free 888 475 4499 US Toll-free 548 0276 US Toll-free Meeting ID: 827 6248 9603 Public Comment: Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the Zoom session, join the meeting from your computer or mobile device, enter your name, and request to comment through the “Chat” function and a staff person will add you to the queue for comments and unmute your microphone during the comment period. In the alternative, you may also provide email comments received during the meeting will be read into the record. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. Remote Public Comments: Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting. The email and phone line below will be monitored during the meeting, and public comments received will be read into the record. The City encourages the submission of comments by 6:00 pm before the start of the meeting, to facilitate inclusion in the meeting record. A maximum of 3 minutes per individual comment will be read into the record. Comments that are not in compliance the Commission’s rules of decorum may be summarized for the record rather than read verbatim. Email: [email protected] Electronic Comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments so that they comply with the 3 minute time limitation for public comment. Parks & Recreation Hotline: (650) 477-5202 Voice messages will be monitored during the meeting, and read into the record. Your voicemail should be limited so that it complies with the 3 minute time limitation for public comment. If you have any questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. VACANT CHAIRPERSON MILLIE MARDAHAY VICE CHAIR LENITA BOLDENWECK COMMISSIONER RISHA BOND COMMISSIONER SARAH BOWEN COMMISSIONER PETER FOLEY COMMISSIONER MICHAEL DENATALE COMMISSIONER ZUBIN MAHARAJ COMMISSIONER RAUL RAMOS COMMISSIONER ERCIE SANTOS CULTURAL ARTS SPECIALIST ERIN O’BRIEN BUSINESS MANAGER GABRIELLA FIRPO COMMISSION CLERK GREG MEDIATI DIRECTOR PARKS AND RECREATION ANGELA DULDULAO ACTING DEPUTY DIRECTOR PARKS AND RECREATION Agenda CITY OF SOUTH SAN FRANCISCO CULTURAL ARTS COMMISSION MEETING Teleconference Meeting Thursday, August 18, 2022 6:30 p.m. A G E N D A I. Call to Order II. Roll Call III. Agenda Review IV. Approval of Minutes of June 16, 2022 V. Citizen Participation (Citizen comment on items not agendized/informational only) VI. Presentation: Award Finalists “Handcrafted with Love”-Art & Craft Show (Cultural Arts Specialist, Ercie Santos) VII. Unfinished Business 1. Public Art Master Plan (Business Manager, Erin O’Brien) Status VIII. New Business 1. Election of Officers (Business Manager, Erin O’Brien) 2. Utility Box – Paradise Valley (Business Manager, Erin O’Brien) 3. 2023 Art Show Schedule (Cultural Arts Specialist, Ercie Santos) Action Discussion Status 4. Commission Recruitment (Business Manager, Erin O’Brien) Discussion IV. Subcommittees 1. Strategic Vision Status 2. Sculpture Status 3. Urban Art Status 4. Youth Art Programs • Fundraiser (August 28, 2022) Status 5. Handcrafted Art & Craft Show (July 15-16) Follow-up 6. Day of the Dead Art Show (October 14-15) Status 7. Performing Arts Status 8. Community Engagement Status X. Items from Commission XI. Items from Staff 1. Upcoming Events: Concert Sept 24 XII. Correspondence XIII. Adjournment: Next Meeting: September 15, 2022 Correspondence Due: September 2, 2022 MINUTES OF THE CULTURAL ARTS COMMISSION MEETING CITY OF SOUTH SAN FRANCISCO Thursday, June 21, 2022 Teleconference Meeting I. CALL TO ORDER: 6:30 p.m. II. ROLL CALL: Present: Commissioners: Boldenweck, Bowen, Cansino, DeNatale, Foley, Hobson-Coard, Mardahay Absent: Commissioners: Bond, Campagna, Ramos, Maharaj Staff Present: Greg Mediati, Director of Parks & Recreation Angela Duldulao, Acting Deputy Director of Parks & Recreation Erin O’Brien, Business Manager Ercie Santos, Cultural Arts Specialist Gabriella Firpo, Administrative Assistant III. AGENDA REVIEW: N/A IV. APPROVAL OF MINUTES of May 19, 2022: Minutes for May 19, 2022 stand as sent. V. CITIZEN PARTICIPATION: N/A VI. UNFINISHED BUSINESS: N/A VII. NEW BUSINESS: 1. Art Builds Community Introduction ▪ Business Mgr. O’Brien introduced Barbara Goldstein and Gail Goldman, the representatives from Art Builds Community, who will serve as the planning consultants for the Public Art Master Plan. ▪ Ms. Goldstein and Ms. Goldman gave a brief presentation on steps the team has already taken in the research and development of the Public Art Master Plan, and asked the commission for their input to help form the plan focusing on the representation of arts and culture in this community. VIII. SUBCOMMITTEES: 1. Strategic Vision ▪ No update. 2. Sculpture Cultural Arts Commission Minutes of June 21, 2022 Page 2 ▪ No update. 3. Urban Art ▪ Commissioner DeNatale reported that the mural by Skyline College students at Alta Loma Park is nearing completion with one final wall set to be completed by the end of July. ▪ Commission members expressed their admiration and appreciation for the project. 4. Youth Art Programs ▪ Commissioner Bowen informed the Commission about the plans for the upcoming Cultural Arts BBQ Fundraiser on Sunday, August 28, 2022. ▪ This fundraiser will include live entertainment, a silent auction, as well as a potential new element partnering with Artist on Wheels. ▪ Commissioner DeNatale explained that the subcommittee is looking for four to six local vendors to sell their art during the fundraiser. Vendor booths would be asked to make a donation to the Jack Drago Cultural Arts Commission Youth Art Scholarship Fund. ▪ All Commissioners will be mailed 10 tickets to sell and spread the word about this event. ▪ Commissioners should keep their schedules open to work the event. 5. Handcrafted Art & Craft Show (July 15-16, 2022) ▪ Specialist Santos gave the Commission a progress update of the preparation of the event, and she encouraged the Commission to continue signing up as docents. 6. Performing Arts ▪ No update. 7. Community Engagement ▪ Vice Chair Mardahay explained that the committee is focusing efforts on compiling a donor list for the fundraiser and plan to do outreach to those on the list for silent auction items. IX. ITEMS FROM COMMISSION Announcement ▪ Commissioner DeNatale brought to the attention of the Commission that June, the month that recognizes LGBTQIA+, will have the first of the month fall on a Saturday and Sunday in 2024 and 2025. Commissioner DeNatale encouraged future conversations on how the Commission may be able to support the City’s efforts for this celebration. ▪ Commissioner Hobson-Coard announced that this was her last meeting with the Cultural Arts Commission as she will be joining the Commission on Equity and Public Safety. X. ITEMS FROM STAFF 1. Upcoming Events Cultural Arts Commission Minutes of June 21, 2022 Page 3 ▪ The third and final workshop event for the New Aquatic Center Project will be from 10:00 a.m. to 12:00 p.m. at the Joseph A. Fernekes Recreation Building on Saturday, June 25, 2022. ▪ Specialist Santos informed the Commission of several exhibits happening in the Bay Area, including the Obama portrait and the Guadalupe exhibit at the Legion of Honor. XI. CORRESPONDENCE: Provided by Specialist Santos. XII. ADJOURNMENT: Vice Chair Mardahay adjourned the meeting at 7:26 p.m. Next Meeting: August 18, 2022 Respectfully submitted, Gabriella Firpo Administrative Assistant Agenda Item VIII.2: Utility Box - Paradise Valley 280‐27414City of South San Francisco ‐ Cultural Arts CommissionFY 2021 ‐ 2022YEAR END REPORT as of 8/12/2022INCOMEBalance7/1/21July August Sept. Oct. Nov. Dec. Jan. Feb. March April May June TotalCultural Arts Fund- Past FY starting balance (pre-2020-2021)79,384.15 79,384.15 1. General Donations300.00 300.00 600.00 2. Fundraising Funds- 175.00 561.95 736.95 3. Scholarship Donations- 200.00 200.00 4. Artist Sales- - 5. Artist Entry Fees 240.00 80.00 50.00 125.00 65.00 560.00 6. Interest Allocation/Other1,162.00 6.00 188.00 18.75 253.00 1,627.75 Income Subtotal81,086.15 300.00 6.00 80.00 425.00 561.95 188.00 143.75 - 253.00 - - 65.00 83,108.85 EXPENSESJuly August Sept. Oct. Nov. Dec. Jan. Feb. March April May June TotalCultural Arts Fund1. Event Expenses- - 2. Art Purchased- - 3. Scholarships Awarded 3,000.00 3,000.00 6,000.00 4. Artist Sales - Payments40.00 40.00 5. Awards for Winning Art Exhibits425.00 225.00 200.00 850.00 6. Utility Box Mural Program- - 7. Other Expenses1,017.00 3.00 1,020.00 Expenses Subtotal4,482.00 - - - - - - - - 225.00 - - 3,203.00 7,910.00 BALANCE TOTAL 76,604.15 76,904.15 76,910.15 76,990.15 77,415.15 77,977.10 78,165.10 78,308.85 78,308.85 78,336.85 78,336.85 78,336.85 75,198.85 ENCUMBRANCESJuly August Sept. Oct. Nov. Dec. Jan. Feb. March April May JuneYouth Scholarship*- (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) - Caltrain(45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) Encumbrance Subtotal(45,000.00) (48,000.00) (48,000.00) (48,000.00) (48,000.00) (48,000.00) (48,000.00) (48,000.00) (48,000.00) (48,000.00) (48,000.00) (48,000.00) (45,000.00) Balance w/ Encumbrances 31,604.15 28,904.15 28,910.15 28,990.15 29,415.15 29,977.10 30,165.10 30,308.85 30,308.85 30,336.85 30,336.85 30,336.85 30,198.85 * Youth Scholarship encumbrance renewed on July 1 (start of fiscal year) 280‐27414City of South San Francisco ‐ Cultural Arts CommissionFY 2022 ‐ 2023INCOMEBalance7/1/22July TotalCultural Arts Fund- Past FY starting balance (pre-2020-2021)79,384.15 79,384.15 1. General Donations600.00 600.00 2. Fundraising Funds736.95 736.95 3. Scholarship Donations200.00 200.00 4. Artist Sales- - 5. Artist Entry Fees 560.00 560.00 6. Interest Allocation/Other1,627.75 1,627.75 Income Subtotal83,108.85 - 83,108.85 EXPENSESJuly TotalCultural Arts Fund1. Event Expenses- - 2. Art Purchased- - 3. Scholarships Awarded 6,000.00 6,000.00 4. Artist Sales - Payments40.00 40.00 5. Awards for Winning Art Exhibits850.00 850.00 6. Utility Box Mural Program- - 7. Other Expenses1,020.00 1,020.00 Expenses Subtotal7,910.00 - 7,910.00 BALANCE TOTAL 75,198.85 75,198.85 ENCUMBRANCESJulyYouth Scholarship*- (3,000.00) Caltrain(45,000.00) (45,000.00) Encumbrance Subtotal(45,000.00) (48,000.00) Balance w/ Encumbrances 30,198.85 27,198.85 * Youth Scholarship encumbrance renewed on July 1 (start of fiscal year) CULTURAL ARTS COMMISSION 2022 GOALS & COMMITTEES August 18, 2022 - update ART GALLERY/EXHIBITS Strategic Vision Youth Art Programs 1) Youth Art Scholarship 2) Fundraiser- August 28 3) Youth Art Show (Show 2-March or April) April 29-30 Sculpture Urban Art includes Utility Box Murals Community Engagement Performing Arts Show 1 February 2022 Feb 21 - Mar 21 Virtual PHOTO Completed Show 3 May or July July 15-16 Handcraft Art/Craft Completed (2021 Virtual GenArt) Show 4 October Oct 14-15 Dia de Muertos (2021 Virt Quilt/Fiber)          CHAIR M. DeNatale S. Bowen L. Boldenweck R. Bond M. Mardahay R. Bond L. Boldenweck MEMBER R. Bond M. DeNatale M. DeNatale M. DeNatale P. Foley Z. Maharaj R. Ramos R. Bond R. Ramos M.Mardahay P. Foley M. DeNatale Z. Maharaj Z. Maharaj P. Foley P. Foley Alternates Z. Maharaj M.Mardahay 2022 Art Gallery Exhibit Dates In person exhibit • 1st - February 11 & 12 In-person cancelled; Virtual Photography Exhibit - February 21-March 21 • 2nd - April 29 & 30 Youth Art Show • 3rd - July 15 & 16 Arts & Crafts (hand-created) • 4th - October 14 & 15 Dia de Muertos/Day of the Dead • Sunday, August 28, 2022 BBQ Fundraiser 2023 Art Gallery Exhibit Dates • 1st show – January 27 & 28 • 2nd show – March TBD • 3rd show – May 12 & 13 • 4th show – October 13 &14 Cultural Arts Commission 2022 Name Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Boldenweck P P P P P P C Bond P P P P P A C Bowen P P A P P P C Campagna P P P P P A C Cansino P P P P P P R DeNatale P P P P P P C Foley P P P P P P C Hobson- Coard P P P P P P R Maharaj P P P P P A C Mardahay P A P P P P C Ramos P P P P A A C P – Present A – Absent C – Meeting Cancelled R – Resigned