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HomeMy WebLinkAbout09.20.2022 Parks and Rec Comm Packet Agenda CITY OF SOUTH SAN FRANCISCO MEETING OF THE PARKS AND RECREATION COMMISSION TELECONFERENCE MEETING NOTICE Tuesday, September 20, 2022 7:00 p.m. Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the following is a general outline of our procedures: Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020, allowing for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health Officer of San Mateo County dated March 31, 2020. The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone: Join Zoom Meeting https://ssf-net.zoom.us/j/89508365024?pwd=QlVRbHVlUVRrOFM4VzFYamlsN2Z3UT09 Meeting ID: 895 0836 5024 Passcode: 315020 The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Commissioners Battaglia, Burgo, Camacho, DeNardi, Firpo, Lock and Uy and essential City staff will participate via Teleconference. Members of the public may submit their comments on any agenda item or public comment via email or Parks & Recreation main line. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COMMISSION MEMBERS PARTICIPATING BY TELECONFERENCE. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. Public Comment: Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the Zoom session, join the meeting from your computer or mobile device, enter your name, and request to comment through the “Chat” function and a staff person will add you to the queue for comments and unmute your microphone during the comment period. In the alternative, you may also provide email comments received during the meeting will be read into the record. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. Remote Public Comments: Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting. The email and phone line below will be monitored during the meeting and public comments received will be read into the record. The City encourages the submission of comments by 6:00pm on Tuesday, September 20, 2022, to facilitate inclusion in the meeting record. A maximum of 3 minutes per individual comment will be read into the record. Comments that are not in compliance the Commission’s rules of decorum may be summarized for the record rather than read verbatim. Email: [email protected] Electronic Comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments so that they comply with the 3-minute time limitation for public comment. Parks & Recreation Hotline: (650) 829-3837 Voice messages will be monitored during the meeting, and read into the record. Your voicemail should be limited so that it complies with the 3-minute time limitation for public comment. If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. WILLIAM LOCK CHAIRPERSON STEPHEN FIRPO RUTH DeNARDI VICE CHAIR SECRETARY BETTY BATTAGLIA BRITTANY BURGO COMMISSIONER COMMISSIONER KRISTY CAMACHO ROBERT UY COMMISSIONER COMMISSIONER GREG MEDIATI DIRECTOR OF PARKS AND RECREATION Agenda CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MEETING Teleconference Meeting Tuesday, September 20, 2022 7:00 p.m. A G E N D A I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the August 16, 2022 Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. Old Business A. 2022/23 Annual Co-Sponsorship Renewals Part III B. Capital Projects Update VIII. New Business A. Cultural Arts Program Update B. City Tree Inventory Update C. Skate Park Renovation Update IX. Friends of Parks and Recreation X. Beautification Committee XI. Items from Commission XII. Items from Staff A. Calendar of Events B. Administrative Update XIII. Adjournment Next Meeting: Regular Meeting: Tuesday, October 18, 2022 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, AUGUST 16, 2022 I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, August 16, 2022, via teleconference due to the COVID-19 pandemic and local health orders. II. ROLL CALL: Present: Commissioners Battaglia, Burgo, Camacho, DeNardi, Firpo, and Uy Absent: Chair Lock Staff: Greg Mediati, Director of Parks and Recreation Angela Duldulao, Acting Deputy Director of Parks and Recreation Joshua Richardson, Parks Manager Kari Jung, Administrative Assistant II Laura Armanino, Acting Recreation Manager Devin Stenhouse, Recreation Supervisor Erin O’Brien, Business Manager Philip Vitale, Deputy Director of Capital Projects Sharon Ranals, Asst. City Manager Consultants: Marco Esposito, SWA John Baker, Swinerton Clarance Mamuyac, ELS III. PLEDGE OF ALLEGIANCE: Skipped. IV. AGENDA REVIEW: There were no changes to the agenda. V. APPROVAL OF MINUTES OF THE June 21, 2022, MEETING: Approved by motion. Motion: Commissioner Camacho / Seconded: Commissioner Uy. VI. CITIZEN PARTICIPATION: Citizens present spoke about the Orange Memorial Park Aquatic Center Concept Design and were registered as: Jacquelyn So Vera Priego Patricia Althaus Miryan Gregor-Navarro SSFFAC Anna Bill Zemke Michael Kloefkorn Dana iPad (3) Jane Stahl Matt Sanford Edward Toatley Woody’s iPhone Roz Patricia Althaus Kim-Van Truong Flora Nicholas Toni Allen Sylvia’s iPad Rosana’s iphone Maribel Reyes Julia (Karim Baba) Danny Camacho Brian Mansell (Patty) Adrian Lindsay Raike Chen Jiang Rosaura Cynthia Woodrow’s iPad Pauline Sy VII. Old Business A. 2022/23 Annual Co-Sponsorship Renewals Business Manager O’Brien shared the continuation of annual co-sponsorship renewals with the following list which identifies groups whose renewal applications have been approved, groups pending renewal approval, one new co-sponsorship applicant, and groups to be presented at a future meeting. Approved • Historical Society of South San Francisco • Italian American Citizens Club Requesting Approval • South San Francisco Aquatics Club • South San Francisco Shetland Pinto Mustang/Pee Wee Baseball • South San Francisco United Youth Soccer League New Co-sponsorship Applicant • San Mateo County Athletic Club Approval Withheld – Scheduled for Future Meeting • South San Francisco Mother’s Club • South San Francisco Youth Baseball Managers Association CO-SPONSORED RENEWAL GROUP SUMMARIES 1. South San Francisco Aquatics Club President: Anna Koswara Vice President: Chen Jiang Membership: 87 (60% South San Francisco residents) Activities: The South San Francisco Aquatics Club is a competitive swim team that practices year-round at Orange Pool. The team competes in swim meets twice a year. The Club collects monthly dues from its members to pay for use of Orange Pool and a lifeguard during practice times. Membership dues are $110 to $140 per month. Board meetings are held monthly. 2. South San Francisco Shetland Pinto Mustang Baseball President: Woody Rael Secretary: Cathy Burton-Meza Membership: 162 (83.33% South San Francisco residents) The South San Francisco Shetland Pinto Mustang/Pee Wee Baseball League is a youth baseball league for children in kindergarten through 5th grade. The League meets every other month on the third Thursday of the month beginning in January. Teams meet twice a week for practice from February – June and play games four times a week from April – June. The League hosts one tournament a year over the Parks and Recreation Commission Minutes of the Meeting of August 16, 2022 Page 2 Memorial Day weekend. The League also hosts a fundraiser during the season. The annual registration fee is $160. 3. South San Francisco United Youth Soccer League President: Patty Gomez Vice President: Mario Ayar Membership: 314 (70.70% South San Francisco residents) Activities: The South San Francisco United Youth Soccer League is a co-ed recreational and competitive soccer program. Games and practices are hosted at Orange Memorial Park and Hillside Ballfield, and the Department also makes arrangements for the group’s use of school district fields. Membership dues are $140 per year. Board meetings are held quarterly during the months of February, May, August, and November. NEW APPLICANT 1. San Mateo County Athletic Club President: Brian Mansell Vice President: Jaime Gomez Secretary: Patty Gomez Treasurer: Amado Garcia Officer: Mario Ayer Membership: 84 SSF Residents The San Mateo County Athletic Club promotes affordable, accessible, and quality sports and recreational services to youth through competitive soccer play. While this year will be a startup year for the South San Francisco club, it should be noted that current rosters indicate that over 80 members enrolled in programs along the Peninsula already reside in South San Francisco. The acceptance of the club as a co-sponsored group of South San Francisco Parks and Recreation Department will allow SSF youth, already enrolled in the program, the opportunity to practice and play in their hometown. The San Mateo County Athletic Club teams will be made up of predominately South San Francisco residents keeping well within the Department’s 51% and above resident requirement for co-sponsorship status. The club’s league will run through both the Spring and Fall seasons and consist of weekly practices and 5-6 games. Staff will monitor for continued compliance with the Co-Sponsorship Policies. The San Mateo County Athletic Club’s letter of intent can be found attached to this packet. The club membership fee is $800.00 per year. Commissioner Camacho shared her concerns about equity issues and further inquired if San Mateo County Athletic Club would absorb SSF United down the line. Patty Gomez shared that while that was a potential future opportunity for the league, she would hesitate to move in that direction unless it was absolutely necessary to continue the league as SSF United has a long history and a proud legacy in SSF. Parks and Recreation Commission Minutes of the Meeting of August 16, 2022 Page 3 Commissioner Uy made a motion to provisionally approve the San Mateo County Athletic Club’s South San Francisco Chapter for this year, provided that they comply with monthly submission of rosters to ensure that there is a 51% South San Francisco residency, as well as all other requirements of a co-sponsored group. Commissioner Camacho seconded the motion which carried unanimously. B. Orange Memorial Park Aquatic Center Concept Design Deputy Director Vitale provided a recap of the existing conditions at Orange Pool, which opened in 1970 and continues to serve as a community-wide destination for residents of all ages. Despite the City’s attentive custodianship of the building, overall, the building’s age and heavy use have resulted in very worn condition of the shell and interior. The facility is well beyond the point of meriting replacement. In 2021, staff presented to the Budget Standing Committee the Orange Memorial Pool Feasibility Study by Marcy Wong Donn Logan Architects with recommendation of the construction of a new two-pool facility. Staff engaged Group4 Architects from the City’s on-call architecture firm list to explore alternative Aquatic Center locations within Orange Memorial Park and validate construction costs. Working from the two-pool facility approach identified in the Marcy Wong Donn Logan Architects study, Group4 refined the program to include an 8-lane/25-meter pool, separate teaching pool, swimmer’s lounge, rentable multi-use/party room, staff and pool director offices, locker rooms, and support spaces for mechanical equipment within a 28,500 SF single-story facility. In February 2022, Council authorized the execution of a professional services agreement to ELS Architecture and Urban Design for design of the new aquatic center. Community engagement for design of the new Aquatic Center kicked-off in early Spring 2022 with a series of public workshops, online surveys, focus group meetings with stakeholders including the Aquatics Club, seniors from the Roberta Cerri Teglia Center, and supporters of therapy pools. Staff and members of the design team shared information about the project and gathered feedback at public events in Old Town and Movie Night at Orange Memorial Park. Information about the project, including presentations and workshop summaries, and links to online surveys are available at www.ssf.net/newpool. Based on this public feedback, Orange Memorial Park Aquatic Center’s preferred concept at this time is an indoor and outdoor aquatic facility working to meet the wide variety of our community’s needs. The building plan fits within the southeast corner of Orange Memorial Park and works to encompass the City’s future ideas of an ongoing park master planning process, as well as to maintain the operation of the current Orange Pool until the new aquatic center opens for use. The Center offers a six-lane, 25-yard lap pool, which is combined with a zero-beach entry and other possible fun-water features. The lanes support a multitude of programming options such as learn-to-swim, water aerobics, water walking, lap swimming, etc. The Center will also include an Parks and Recreation Commission Minutes of the Meeting of August 16, 2022 Page 4 outdoor 25-yard by 25-meter pool which includes 10 lap lanes. This pool offers increased space for additional programming, swim meets, water polo, artistic swimming, and possible diving boards. Based on feedback received from City Council and the Commission, a wind consultant has been engaged to review the site, building, and proposed landscape features, and provided recommendations to reduce wind impacts to the outdoor pool and deck area. At the conceptual level, these elements may include a combination of landscape berms, trees planted alongside and atop the berms, and a windscreen of impact-resistant glass and metal to run atop the mound. Based on wind models, other design alternatives may be proposed. The Center’s new building proposal includes an entry lobby, indoor and outdoor locker rooms, three family changing rooms, public restrooms, staff offices, storage, an activity room, and a multi-purpose room. The location of the new Aquatic Center requires relocation of the Veterans Memorial and Eternal Flame sculpture. Staff will engage a focus group of South San Francisco veterans and supporters to explore relocation opportunities for these elements as they relate to the new Aquatic Center and Orange Memorial Park Master Plan. Citizen Participation continued as follows: Don Appleton: If offering water polo as part of the new complex is truly an aim of the complex, the pool should be designed to accommodate real water polo and not a recreational sub-type. Pool depth at least six feet with accommodations for officials and USA Water Polo requirements. If a shallow part is a necessity, then plan the design so it is not in the field of regulation play. Matt Sanford: On the solar gain, he is curious how the design team will address indoor air temperature. As far as doors to the exterior, how will winds be addressed? Is concerned that leaves are going to blow in the pool and create other maintenance issues. Maribel Reyes: Noted that locker room size is only proportionally increasing in relation to building size. She is concerned with overcrowding as a result of the limited locker room space. Vera Priego: What is the reason the second pool does not have a roof? Was the wind protection part of the $49 million cost or is that something additional? Are all the locker and changing rooms indoor? What protection will you have on the south side of the pool? As a swimmer for several years, she stopped using Orange Pool because the water is too warm. A 50-meter pool would rise in popularity of the aquatic community. An outdoor pool concept sounds fantastic and many people who are in aquatics, whatever type of activity, would enjoy an outdoor pool. Unfortunately, having been a resident in South San Francisco for almost 30 years, she believes that it is not practical because of the weather. Parks and Recreation Commission Minutes of the Meeting of August 16, 2022 Page 5 Toni Allen: Toni has lived in SSF for 35 years and is a masters swimmer in the morning. Toni is also a swim teacher at La Petite Baleen for 25 years and that pool serves infants to adults. She would like to see ledges opposed to the zero entry which wastes a lot of space. The outdoor pool does not sound like it is going to work well with the wind in South San Francisco. Edward Toatley: Will the outdoor pool have an entrance without having to go through the building? Has staff considered conical wind generators on the roof, to help with electricity? Lindsay Raike: Lindsay is the CEO of Warm Water Wellness and part of the pool’s focus group. She would like to know what the water temperature will be for the indoor pool and asked about accessibility accommodations. Michael Kloefkorn: Michael is a resident in South San Francisco, a swimmer, as well a father of an 11-year-old who went to swimming classes at Orange Pool and is now on the swim team. Michael spoke in favor of a 50-meter pool to host swim meets and encouraged the project to be all electric to reduce the carbon footprint. Rosalind Stewart: Noted she is grateful for considering gender neutral locker rooms. Steve & Jane Stahl: Regarding the wind issue for the pool, would like consideration for moving the building on the west side of the outdoor pool so it could shelter the outdoor pool. Bill Oliver: Leaves will be an issue with the outdoor pool. An indoor pool would be preferred for water polo. More deck space is needed for competitions. The pool depth needs to be at least seven feet deep. The pool needs to be squared off, so that you can have markings on the bottom of the pool both ways, the 25 yards and the 25 meters. Starting blocks are needed. Miryan Gregor-Navarro: Miryan has two children on the swim team now and uses the pool every morning. Wants pool to be inclusive and provide additional lanes for swimmers. Staff has subsequently reported a FAQ page has been updated on the City’s website to address many of the questions: https://www.ssf.net/departments/parks-recreation/recreation-division/aquatics/new-aquatic-center-at-orange-memorial-park ACM Ranals thanked everyone for their input and shared that the City is trying to balance recreational needs of the residents citywide. The critical function of the pool is learn-to-swim programs. Attempting to put in a 50-meter pool might result in the elimination of soccer fields, which the City uses to host hundreds of children in the soccer leagues. Providing additional amenities like water polo, additional swim team Parks and Recreation Commission Minutes of the Meeting of August 16, 2022 Page 6 functionality, larger locker rooms, etc. will be addressed as much as can be accommodated within the available footprint and budget. This design is for a municipal pool, not for a college/university. Providing learn-to-swim programs, recreational activities, and senior programs will be considered in the final design decisions. Commissioner Uy reiterated points made by ACM Ranals, acknowledging the needs of the entire community need to be considered and the City cannot fulfill everyone’s requests. He further stated that he does not understand why we would build an outdoor pool. Commissioner Camacho shared that she grew up in South San Francisco and agrees with the wind issue. She stated that function should take priority over design. Commissioner Burgo inquired about how the City would prevent trespassing/vandalism for the outdoor pool. Deputy Vitale shared that the design/construction team will work closely with SSFPD and P&R staff regarding security concerns. Commissioner Burgo further commented that the locker rooms are too small and too crowded. She requested more information regarding diving boards, maintaining cultural aspects of the building, and if the outdoor glass barrier could be frosted. Vice Chair Firpo shared that he was surprised with the outdoor pool option but had the opportunity to discuss the options with staff and looks forward to hearing about the wind studies and how it will work. C. Concert in the Park Update Acting Recreation Manager Armanino updated the Commission with plans for the Concert in the Park, which will take place at Orange Memorial Park on Saturday, September 24, 2022, from 11:30 a.m. to 5:00 p.m. The event will feature: • Main Stage performances by award-winning bands, Pacific Mambo Orchestra and Rick James’ Stone City Band • Community Stage performances by five local, cultural performing groups • Family Fun Zone • Food and drink concessions • Exhibitor booths Exhibitor Booth Update As presented at the May Commission meeting, staff plans to host an exhibitor area featuring 48 booths. Participation will be granted on a space available basis, giving priority to City of South San Francisco and affiliated/co-sponsored groups, other government entities, and local non-profit groups. Jacqueline So inquired if there is any booth space available. She’s with the SSF Aquatics Club and would like to recruit new swimmers to the team. Acting Recreation Manager Armanino directed her to the webpage to submit the application online and shared that co-sponsored groups have priority over other groups. Parks and Recreation Commission Minutes of the Meeting of August 16, 2022 Page 7 Commissioner DeNardi inquired what size table was available for the vendors. Acting Recreation Manager Armanino shared that they get a 10-foot pop up tent, a 6-foot table, and two chairs. The vendors may bring additional tables as long as they stay within their enclosed area. Commissioner Burgo inquired about the official name and suggested for future events, “South City Fun Fest.” Director Mediati shared that the official name for this year is Concert in the Park with a subtitle Culture and Community Festival, and has been advertised as such, but staff welcomes feedback in the future. Vice Chair Firpo inquired about food trucks or booths. Acting Recreation Manager Armanino confirmed that there will be food trucks, similar to previous events. Commissioner Camacho inquired about the plan for hand sanitizers especially around the Family Fun Zone, near the food and drink concessions, and the restrooms. Acting Recreation Manager Armanino confirmed that all areas will have hand sanitizers. Hand washing stations will also be around the park. Vice Chair Firpo shared that he is looking forward to this event. VIII. New Business A. After School Program Expansion and New Paradise Valley Kid’s Club Program. Acting Deputy Director Duldulao shared updates with the Commission about the new Paradise Valley Kid’s Club program and expansion of the Buri Buri After School Program. Paradise Valley Kid’s Club In March 2022, staff learned of the merger of the Boys and Girls Clubs of the Peninsula, Mid-Peninsula Boys and Girls Club, and Boys and Girls Clubs of North San Mateo County, into one overarching organization - the Boys and Girls Clubs of the Peninsula. In May 2022, staff met with the Boys and Girls Club leadership. At this time, the Club noted that the Paradise Valley Park clubhouse would be closed, and all services offered at this location would be moved to their clubhouse at 201 West Orange Avenue. The Paradise Valley Community Center, which is City property and was leased to the Club at no cost, would be relinquished back to the City. Staff worked with the Boys and Girls Club to enroll students displaced by the program in two ways: participants were offered placement in the City’s ASES funded REAL After School Program at Martin Elementary School, or could be transported to the Orange Avenue Clubhouse by the Boys and Girls Club. Since the initial efforts to support displaced families took place, Parks and Recreation Department and City Manager’s Office staff have met and drafted plans to offer near- term services at the Paradise Valley Community Center. At least for this coming year, Parks and Recreation Commission Minutes of the Meeting of August 16, 2022 Page 8 as a pilot program, staff is offering an after-school, class-based program called the Paradise Valley Kid’s Club. As currently envisioned, the program would operate five days per week, from bell time to 5:30 p.m. Each day will have a different theme, for example: Monday - Baseball, Tuesday – Movie Marathons, and so forth. Staff hope to serve up to 40 children at this site when at full capacity. Children can be enrolled in one to five days per week, and registration will take place on a quarterly basis, similar to other recreation classes. The first session of classes is scheduled for August 10 to October 14, 2022. Staff have a tentative plan and schedule for future sessions pending evaluation and feedback of the first session. At this time, kindergarteners may not enroll due to school ending earlier than other grade levels, and given the drop-in in nature of the classes. However, kindergarteners may enroll in the REAL Program, also operated by the Department at Martin Elementary School. Program Development Staff worked on a short timeline to implement the Paradise Valley Kid’s Club, beginning on July 1, 2022, with the goal to open the program on Wednesday, August 10, 2022, which coincides with the first day of school in the South San Francisco Unified School District. Boys and Girls Club vacated the Paradise Valley Recreation Center on June 30, 2022. Soon after, the Department’s Facility Maintenance Division worked quickly to perform minimal renovations with the goal of activating the facility by mid-August. Renovations included new vinyl and epoxy flooring, classroom furnishings, interior and exterior painting, and other minor facility updates. On the program development side, City Council approved the budget for the Paradise Valley Kid’s Club on July 27, 2022. Budgeted staffing for this program includes one limited-term Recreation Coordinator which may be full-time after a longer-term program is established, part-time program staff, and an hourly Custodian. The total budget request approved for the Paradise Valley Kid’s Club in Fiscal Year 2022-2023 included: Annual Cost One Time Cost Staff $246,100 $0 Supplies/Services $32,300 $95,700 Deferred Maintenance and Facility Planning $0 $150,000 Subtotal $278,400 $245,700 Program Grand Total $524,100 Fees for the class are assessed at $5.70 per hour, the same fee as other City-operated after school programs and parallel with several children’s classes. For this pilot program, staff are adopting a subsidy model in which a sliding scale fee structure has been established based on family size and income limits developed by San Mateo County. Confirmation of household income would require little documentation, similar to the Parks and Recreation Commission Minutes of the Meeting of August 16, 2022 Page 9 model used by the Big Lift funded Little Steps Preschool at the Community Learning Center. Given most neighboring residents will likely qualify for a fee waiver, staff is only anticipating a modest $10,000 in revenue this year for this program but will adjust revenue targets at mid-year based on actual revenues realized. Community Outreach Efforts Given the short turnaround time to implement the Paradise Valley Kid’s Club, staff began publicizing the program on Monday, August 8, 2022. Thus far, publicity for this program has been limited to the Martin Elementary School community, past Boys and Girls Club participants in the area, and shared as a resource to the City’s promotors to share with their contacts in the Old Town/Paradise Valley neighborhood. Youth Enrichment Services Supervisor Kimberly Morrison has been working closely with the principal at Martin Elementary School to keep him apprised of this new program and collaborate on enrollment. Staff will report on an enrollment update at the Commission meeting. Buri Buri Elementary School After School Program Expansion The existing Buri Buri Elementary School After School Program operated by the City of South San Francisco has a capacity of 130 children. Due to a great deal of growing need, SSFUSD has requested the expansion of the Buri Buri ASRP to accommodate 50 additional children. This request was approved by the City Council on July 27, 2022. Any consideration for expansion must be able to meet the licensing requirements for space allocation, which is a formula that dictates the square footage of space made available to each child in a licensed program. SSFUSD and staff have identified the appropriate spaces on the Buri Buri campus that meet these requirements. Given that SSFUSD is able to meet this threshold, staff has developed a proposal that considers staffing needs, one-time startup costs, annual licensing fees, staff fingerprinting fees, and a snack and supply budget. The total budget for the Buri Buri ASRP expansion is $152,648 for the first year of the expanded program (Fiscal Year 2022-2023), and $142,648 for each subsequent year, not including additional labor-negotiated wage increases. This includes funds for hourly Recreation Leaders serving as child care aides, custodial support, classroom and cleaning supplies, fingerprinting, and licensing fees. This does not include indirect costs associated with the existing full-time Coordinator, Supervisor, or other administrative overhead, which can be absorbed by the Department’s operating budget. Costs for the first year of the program include a budget for $10,000 in one-time startup costs. The revenue earned from user fees from the additional 50 children is projected to be $130,000, depending on enrollment. Commissioner DeNardi shared her appreciation of the programs and that the flyers have been translated into Spanish. Commissioner Burgo shared that she will be assisting with the community outreach and is excited about these new offerings. Parks and Recreation Commission Minutes of the Meeting of August 16, 2022 Page 10 Commissioner Camacho shared that the new offerings with the variety of once a week to five days a week flexibility was a nice change for families that allows flexibility. IX. Friends of Parks and Recreation: Acting Deputy Director Duldulao thanked Friends for selling snacks at movie night. Next will be beer/wine sales at Concert in the Park and they are seeking volunteers to assist with concession sales – reach out to Marie Patea. X. Beautification Committee: Director Mediati reported that there are no updates at this time. XI. Items from Commission: Commissioner DeNardi expressed her joy regarding the artistic expression created on the snack and bathroom buildings at Alta Loma Park. Commissioner Battaglia was pleased with the opening of Paradise Valley Recreation Center and enjoyed movie night. Commissioner Burgo inquired why the picnic tables and shelter are unavailable to rent during Concert in the Park. Staff shared that due to parking limitations and crowd sizing, rentals were restricted during large events. Sometimes, staff may take over the spaces for logistical reasons as well. She further inquired about why movie night starts so late as little kids often fall asleep. It was explained that movie night starts after dark for viewing purposes. Commissioner Uy attended the Gene Mullin renaming of the Community Learning Center. He inquired about an area at Terrabay Recreation Center playground that has been blocked off. Director Mediati shared that the water leak that caused the area to flood has been found, repaired, and now staff is waiting for the area to dry out. Commissioner Uy further shared positive experiences with the City’s Summer Camp programs. Additionally, he has been walking along Oyster Point and enjoys the recent upgrades. Commissioner Camacho concurred that the Oyster Point area is gorgeous. She shared her concerns about the two-pool expansion, specifically the impacts on staffing. Vice Chair Firpo was glad to hear that the Terrabay water leak has been fixed. He shared that pickleball class at Terrabay on Monday nights is popular and wondered if additional nights should be added. XII. Items from Staff: A. Calendar of Events Director Mediati provided a brief update of the Calendar of Events. B. Administrative Updates Parks and Recreation Commission Minutes of the Meeting of August 16, 2022 Page 11 Vice Chair Firpo inquired if Commissioners had any questions related to the previously shared administrative updates. None were shared. Director Mediati shared that the Department has onboarded two new administrative assistants – Jeanette Yoshida and Keren Solano. Acting Recreation Manager Armanino shared that the recruitment for three Recreation Coordinators has been opened for the Youth Enrichment Services , Seniors, and Aquatics programs. Business Manager O’Brien shared that the Cultural Arts Program will kick off a survey for the Public Art Master Plan at Movie Night. Additionally, the following staff had been promoted since the last meeting in June: Brian Noce as the Aquatics Program Supervisor, Kasey Jo Cullinan as the Senior Services Program Supervisor, and Kimberly Morrison as the Youth Enrichment Services Program Supervisor. XIII. Adjournment: 10:00 p.m. Respectfully submitted by Kari Jung, Administrative Assistant II Next Meeting: September 20, 2022 Staff Report DATE: September 20, 2022 TO: Parks and Recreation Commission FROM: Erin O’Brien, Business Manager SUBJECT: 2022/23 Annual Co-Sponsorship Renewals Part III RECOMMENDATION It is recommended that the Parks and Recreation Commission by motion approve co-sponsorship renewal for the 2022/23 fiscal year for the following group: South San Francisco Youth Baseball Managers Association BACKGROUND/DISCUSSION This report is a continuation of the annual co-sponsorship renewals presented to the Parks and Recreation Commission at the June 2022 and August 2022 meetings. The following list identifies groups whose renewal applications have been approved, a group pending renewal approval, and a group to be presented at a future meeting pending completion of their administrative requirements. APPROVED 1. Historical Society of South San Francisco 2. Italian American Citizens Club 3. South San Francisco Aquatics Club 4. South San Francisco Shetland Pinto Mustang/Pee Wee Baseball 5. South San Francisco United Youth Soccer League 6. San Mateo County Athletic Club PENDING APPROVAL 1. South San Francisco Youth Baseball Managers Association APPROVAL WITHELD – SCHEDULED FOR FUTURE MEETING 1. South San Francisco Mother’s Club CO-SPONSORED RENEWAL GROUP SUMMARIES 1. South San Francisco Youth Baseball Manager’s Association Past President: Juan Bustos (through June 2022) Current President: Cliff Callero (began July 2022) Membership: 73 (58.9% South San Francisco residents) Activities: The South San Francisco Youth Baseball Managers Association is a youth baseball league for children ages 11-14 years. The Association meets quarterly. Practices are held 2-3 times per week from March - June. Games are also held 2-3 times per week from March - June. The Association hosts one fundraiser a year, along with a raffle to raise money for uniforms and a trip to Cooperstown, NY for the championship team. The Association also hosts tournament games. The annual registration fee is $175. Beginning Balance: $122,324.12 Revenue: $178,765.45 Disbursements: $113,400.98 Ending Balance: $187,688.59 SUMMARY Staff have reviewed the co-sponsorship application for South San Francisco Youth Baseball Manager’s Association and finds them to meet the qualifications for renewal. If approved by the Commission, they will be required to sign a contract with the City to officially maintain co-sponsorship status for the year. South San Francisco Mother’s Club will be presented at a future meeting pending completion of their administrative requirements. Staff would further like to recognize these groups for their volunteerism and for offering exceptional recreation and enrichment opportunities for our residents. Staff Report DATE: September 20, 2022 TO: Parks and Recreation Commission FROM: Philip Vitale, Deputy Director of Capital Projects SUBJECT: Capital Projects Update RECOMMENDATION It is recommended that the Parks and Recreation Commission receive updates on the Centennial Trail Improvements, Orange Memorial Park Sports Field and Aquatic Center Projects. BACKGROUND/DISCUSSION Centennial Way Trail Improvements (Spruce Ave. to Huntington Ave.) The Clean California Local Grant Program (CCLGP) is administered through the California Department of Transportation with the aim to significantly reduce litter along state highways, local roads, tribal land, parks, pathways and transit centers and to beautify the state’s transportation network through art and litter clean-up projects in underserved, rural and urban communities. Over a billion dollars has been dedicated to this statewide effort. As part of a robust community engagement effort that began in 2021, the community informed the development of the Centennial Trail Master Plan which identified desired improvements for the full stretch of the trail from the South San Francisco BART Station to the San Bruno Station. While the master plan was in a final draft form, not yet having been adopted by City Council, staff was made aware of a funding opportunity through the Clean California Local Grant Program that could potentially partially fund improvements to a segment of the trail. Utilizing the conceptual design from the master plan, staff worked closely with the Institute for Local Governments (ILG) through the BOOST Initiative to develop a grant application to fund the improvements to the segment of Centennial Trail. Improvements to the trail segment between Spruce Avenue and Huntington Avenue will transform an undeveloped patch of land into a community recreation and education space that will advance equity, health, and education outcomes for one of South San Francisco’s most underserved neighborhoods. The Project will benefit nearby students from two schools, including a Title 1 school, and the nearby Boys and Girls Club that are immediately adjacent to the location by providing easy access to a trail, outdoor education area, skate park and fitness amenities, which will support underserved youth and encourage outdoor activity and environmental Staff Report To: Parks and Recreation Commission Date: September 20, 2022 Subject: Capital Projects Update Page 3 stewardship. The Project will also include trash receptacles, a pet waste station, bike racks, a shade structure, picnic tables, interpretive panels, enhanced lighting and landscaping, including roughly 130 trees and 5,900 drought-tolerant shrubs that will help beautify the area and provide habitat learning experiences for residents and school age children along with important climate benefits. A temporary pathway and hydroseeded planted area will be installed in the location of the future bike pump-track. Six proposed community events and a social media campaign with emphasis on litter abatement awareness will reach more than 26,000 residents. Through the City’s On-Call Agreement, Callander Associates has been engaged for community engagement, design and construction administration. Community engagement kicked off with a Skate and Bike Stakeholder meeting Monday, September 12 and a Landowner Stakeholder meeting Wednesday, September 14. A Community Workshop is scheduled for Tuesday, October 4 from 6:00-7:30 p.m. at the Municipal Services Building. A project webpage is under development to keep the community abreast of the project schedule, design and engagement opportunities. The project schedule anticipates community engagement through the fall of 2022, going out to bid in summer 2023 and completing construction in spring 2024. Orange Memorial Park Sports Field Project The contract for the Orange Memorial Park Sports Field project was awarded to Interstate Grading and Paving in spring 2022, with Notice to Proceed (NTP) effective date of June 1, 2022. Anticipated completion of the Sports Field project is on target for summer 2023. Onsite activities for the Sports Field project started on June 1. Rough grading is complete. Fine grading and excavation for various elements in progress. Off haul of soils has been continuous as needed to reduce amount of excess soil mounds onsite. Watering for dust control continues. Underground utilities, electrical, domestic water, sanitary sewer and storm drain are roughed in with installation approximately 80% complete. Curb and gutter replacement on West Orange Avenue is complete. The temporary construction fence on West Orange Avenue was moved to the gutter to allow the temporary pedestrian path to be adjusted. The sidewalk and seat walls are mostly complete on the West Orange Avenue frontage. Layout for concrete bleachers and sports light poles is complete. The bleacher footings concrete is in place and bleachers are in progress at all fields. The bleachers are concrete with metal handrail and guardrail and wood tops for the seating. The sports light poles are on site. The concrete bases for the lights have been placed. All crane operations were, and will be, conducted from within the construction fence. No impacts to pedestrians or vehicles anticipated. Coordination with the City Arborist is in progress for the necessary tree trimming at the eucalyptus trees near the picnic area. The sports lights are 70’ tall and in close proximity to these trees. The project anticipates erection of the sports lights late in September, followed by posts for new 30’ sports fence. The new concessions building is an existing pre-manufactured building renovated for the project. The current buildings are stored near the Old Corp Yard within Orange Memorial Park. The aggregate base pad is ready to receive the building. The contractor is confirming Staff Report To: Parks and Recreation Commission Date: September 20, 2022 Subject: Capital Projects Update Page 3 final utility locations for the manufactured building. Relocation is expected in the next month. Orange Memorial Park New Aquatic Center Design and community engagement for the New Aquatic Center at Orange Memorial Park kicked off in the Summer of 2021. The design team from ELS and staff engaged the community and stakeholder through three community workshops, focus groups, tabling at events including Movie Night at Orange Memorial Park, the SSF Aquatics Club Annual Picnic and an Old Town Event. As envisioned, the aquatic center will include a 26,000 square-foot facility, a lap pool, a warm water teaching and recreation pool, multi-purpose room, activity room, swimmer’s lounge and locker rooms. The new facility will be constructed adjacent to the existing Orange Pool to maintain operation of the existing pool throughout construction of the new facility. Over the past couple months staff have provided updates of the concept design to City Councilmembers, Park and Recreation Commissions and presented the preferred concept to the public and commissioners at the August 16 Park and Recreation Commission meeting. Addressing questions and comments received during the Park and Recreation Commission, a wind study was conducted to understand wind impacts to the outdoor pool and inform the design of wind screen elements. The wind study and further advanced concept designs were presented to commissioners the week of September 12. Staff is prepared to present the concept design for to City Council on September 28. Capital Project UpdatesParksand Recreation CommissionSeptember 20, 2022 CENTENNIAL TRAIL IMPROVEMENTS CENTENNIAL TRAIL IMPROVEMENTS CENTENNIAL TRAIL IMPROVEMENTS ORANGE MEMORIAL PARK SPORTS FIELDSEATWALLSPORTS LIGHT POLE BASE ORANGE MEMORIAL PARK SPORTS FIELDCONCESSION BUILDING PADORANGE AVE. SIDEWALK & CURB ORANGE MEMORIAL PARK AQUATIC CENTER Staff Report DATE: September 20, 2022 TO: Parks and Recreation Commission FROM: Erin O’Brien, Business Manager Ercie Santos, Cultural Arts Specialist SUBJECT: Cultural Arts Program Update RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the Cultural Arts Program. BACKGROUND/DISCUSSION Despite the comparably smaller proportion of the Cultural Arts Program in both budget and staffing compared to the rest of the Parks and Recreation Department, the program is just as much a part of the Department’s transformation and growth as any other program area, with the added benefit of a potentially large funding source to be realized over the coming years from the new public art requirement that was adopted into the City’s municipal code in 2020. South San Francisco Municipal Code, Chapter 8.76 – Public Art Requirement establishes guidelines, procedures, and standards for the integration of public art into new development projects. In short, the public art requirement applies to specified nonresidential development projects and requires a contribution of public art with a value of at least 1% of construction costs, or payment of an in-lieu fee no less than 0.5% of construction costs. Aside from the Public Art Requirement, City Council has periodically allocated funds for the acquisition of public art since 1997-1998, and the program has benefited from donations and grants from various partners. The Cultural Arts Program is staffed by a 0.75 FTE part-time, regular Cultural Arts Specialist with direct supervisory support from the Parks and Recreation Department’s Business Manager. The staff composition is new as of the current fiscal year. Since the program’s inception, the Cultural Arts Specialist position has been budgeted at 0.5 FTE, which was increased to 0.75 FTE in fiscal year 2022-2023. The Department proudly recognizes Ercie Santos, Cultural Arts Specialist, for her tenure with the Cultural Arts Program since its beginning, and for her work to establish the staple parts of the program that exists today. The Department requested the expansion of hours for the Cultural Arts Specialist to assist in the development of the Public Art Master Plan currently in progress, as well as prepare for the anticipated art opportunities to come as a result of the Public Art Master Plan Staff Report To: Parks and Recreation Commission Date: September 20, 2022 Subject: Cultural Arts Program Update Page: 2 recommendations and projected funding from the new Public Art Requirement. Some key components of the Cultural Arts Program include, but are not limited to: • Quarterly art gallery exhibits, one of which is the Youth Art Show in collaboration with the South San Francisco Unified School District • Annual award of the Jack Drago Cultural Arts Commission Youth Art Scholarship to deserving South San Francisco Unified School District high school seniors • Annual fundraising event to support the art scholarship and the cultural arts programs • Utility Box Mural Program • Temporary/Loan Art Program • Public Art Installations The Cultural Arts Program is advised by the Cultural Arts Commission, whose purpose is to encourage and promote cultural arts activities within the community and to act as an advisory body to the City Council on matters pertaining to the arts and cultural affairs. See Attachment 1 for a brochure with more information about the Cultural Arts Commission and art programs. Public Art Master Plan Earlier this year, the Department began a planning process to guide the development of culture and arts programming, art in public places, and the possible creation of an arts district. To that end, consultants from Art Builds Community (ABC) were engaged to develop South San Francisco's first Public Art Master Plan. The consultants are currently in the research phase of the plan. Meetings with staff, stakeholders, and community leaders have been and continue to be scheduled. To obtain community feedback, the consultants have hosted pop-up tables at two events – the Cultural Arts Commission’s July art show and the recent movie night featuring Encanto. The next pop-up engagements are planned at Concert in the Park on September 24, and at the Día de los Muertos/Day of the Dead Art Show in October. Surveys in English and Spanish have been shared with the public. The survey links are: • English: www.surveymonkey.com/r/SSFCulturalArts • Spanish: www.surveymonkey.com/r/SSFCulturalArtsES See Attachment 2 for a postcard highlighting both the upcoming Día de los Muertos/Day of the Dead Art Show and the Public Art Master Plan survey. Promotion and outreach continue to capture the widest amount of feedback possible. More information about the Cultural Arts Program and the Public Art Master Plan are available at www.ssf.net/culturalarts. Private owners who have funded improvements to enhance public art projects on their property. PARTNERSHIPS An important aspect of the Commission are the projects accomplished cooperatively with other public agencies and the private sector. The following valuable partnerships have contributed to the enhancement of the cultural landscape. Caltrain CaltransCalifornia Casualty Mgmt ArchstoneGreenhouse Project Greenhouse QuiltersGenentech HCP Life Science EstatesHome Depot Kelly-Moore Paints of SSFLowe’s Philantropic Ventures FoundationSan Francisco Public Utilities Commission San Mateo Office of Arts & Culture Shell Oil Skyline College SSF Friends of Parks & Recreation SSF Unified School District The success of public art programs depend on the active involvement of the community. The Commission meets the 3rd Thursday of each month at 6:30 PM. The public is encouraged to attend. Meeting location and information is posted online at www.ssf.net/culturalarts or visit the City Calendar to obtain the notice and information on how to access the meeting. With members appointed by City Council, the purpose of the Commission is to encourage and promote cultural arts activities within the community and to act as an advisory body to the City Council on matters pertaining to the arts and cultural affairs. Requirements for serving include: ♦ Registered voter within the City of South San Francisco; ♦ Interest and motivation to serve the public; ♦ Sufficient time available to devote to evening or day meetings and the preparation for meetings. Applications for vacancies on the Commission are avail-able at the City Clerk’s office at City Hall on 400 Grand Avenue or online at www.ssf.net. Ercie Santos Cultural Arts Specialist Email: [email protected] FOR INFORMATION Cultural The CiTy of SouTh San franCiSCo A rts Commission FUNDING/DONATIONS • Since 1997, the SSF City Council has periodically allocated funds for the acquisition of public art. • In 2020, the City adopted an Ordinance, the Public Art Requirement and In-Lieu Fee for Non-Residential Developments, establishing a public art requirement for specified non-residential development projects. The projects are required to contribute public art with a value of at least one percent (1%) of the the amount of construction costs or make a public art contribution payment in an amount not less than half of one percent (0.5%) of construction costs into the public art fund. • The Cultural Arts Summer Barbeque, held in August, has been the Commission’s annual fundraising event. • A virtual auction was instituted in 2021, and will continue as a fundraising opportunity. • Donations are always accepted and appreciated. City of South San FranciscoParks and Recreation Department 33 Arroyo Drive South San Francisco, CA 94080 Phone: (650) 829-3800 Web: www.ssf.net/culturalarts COMMISSION MEMBERSHIP Regular attendance at meetings must be observed to maintain membership. The Cultural Arts Commission supports, promotes and protects community interest and diversity in art culture and creative expression. version August 2022 T he S ouT h S an f ran C i SC oCulTural arTS CommiSSion OUTDOOR SCULPTURE TEMPORARY EXHIBIT PROGRAM In 2003, the first outdoor sculpture loan art exhibit launched in the newly created Orange Memorial Park Sculpture Garden. Winner of the California Parks & Recreation Society’s Award of Excellence in park planning, the 400 x 40 foot garden has several locations designated for temporary exhibit of existing sculpture. PUBLIC ART PROGRAM With the invaluable support of the City, the Commission has overseen the installation of art at public and private locations throughout the City. Past projects include renovation of treasured icons, embellishment of City entrances and parks, and beautification of the downtown area. Installation of public art has been coupled with enhanced landscaping at each site. YOUTH in ARTS Artists or galleries interested in the Public Art, Outdoor Sculpture Temporary Exhibit or Utility Box Mural project should contact the SSF Parks & Recreation Department. This exciting project, initiated in 2012, is designed to transform common utility boxes into works of art. Regional artists share their creativity and the vibrant artwork helps deter unsightly graffiti, creating pleasant community spaces. An ongoing exhibit opportunity is available as a feature of selected art gallery programs. Artists are invited to exhibit their work in the SSF Municipal Services Building Atrium display window for an extended period of time ranging from 14 to 90 days. A virtual extended exhibit has been added to the live shows. As a proponent in the creation of the Betty Weber Gallery, the Commission sponsors a series of quarterly gallery exhibits designed to showcase the creativity of community and Bay Area artists. From novice to expert, artists have participated in public gallery exhibits covering a wide range of media. The vision for the exhibit program is to continue presentions that reflect a spectrum of diverse art styles and interests. The Commission is a citizen’s advisory board that was initiated by the late Jack Drago in October of 1994. Since that time it has evolved and received support from subsequent City Councils. The Commission attributes its success to a group of citizens dedicated to the creation of new and exciting art concepts that promote cultural diversity and improve the quality of life in the community. UTILITY BOX MURAL PROJECT - TEMPORARY ART PROGRAM ART GALLERY PROGRAM Fostering creativity, artistic discipline, cultural appreciation, and a sense of accomplishment in local youth is a vital priority. To that end, the Commission sponsors an annual exhibit of Youth Art, in recent years encompassing both visual and performing arts. In partnership with the SSF Unified School District, this program is part of the quarterly gallery exhibit program. The Commission also sponsors the annual presentation of the Jack Drago Cultural Arts Commission Youth Art Scholarship to eligible graduating South San Francisco high school seniors. A financial award established for the purpose of providing continued education in the arts, it is funded exclusively by community fundraising dollars. An online Interactive Public Art Map with descriptions of the public art may be viewed on the Cultural Arts webpage at www.ssf.net/culturalarts. Printed brochures of permanent and temporary installations are also available. ARTS DURING COVID Understanding the crucial need for the arts during the unprecedented challenges of the pandemic, the Commission took steps to transition its programs to virtual presentations. This included the regular monthly meetings, four annual art exhibits, the awarding of the Youth Art Scholarship, and a successful virtual fundraising auction. In addition, three public art installations were completed, the Sculpture Garden was featured in audio and video tours, and the Commission facilitated a public arts survey to guide the Commission’s work moving forward. In 2022, the Commission art gallery shows and fundraiser returned as in-person events. 2022 Youth Art ScholarshipCeleste Esguerra 2022 Youth Art Scholarship Nadine Macapagal Staff Report DATE: September 20, 2022 TO: Parks and Recreation Commission FROM: Joshua Richardson, Parks Division Manager SUBJECT: City Tree Inventory Update RECOMMENDATION It is recommended that the Parks and Recreation Commission receive a presentation regarding the completion of a project updating the citywide tree inventory. BACKGROUND/DISCUSSION For many years, the City of South San Francisco has acted as responsible stewards of its urban forest. In 1989, the City adopted a tree preservation ordinance, which recognized the value of the city’s public and private trees, and created guidelines for enforcement of tree preservation and tree care. This ordinance was subsequently updated in 2000 and 2016. Because of its dedication to tree maintenance and preservation, the City of South San Francisco has been distinguished as a Tree City USA by the National Arbor Day Foundation for 35 years. As part of the 2017/18 Capital Improvement Program, the City Council authorized funding for the creation of a citywide Urban Forest Master Plan. The purpose of the Urban Forest Master Plan is to develop a clear set of goals, policies and objectives that will provide direction for the development, improvement and enhancement of the City’s parks, neighborhood and street trees, which collectively serve as the city’s “urban forest.” The Urban Forest Master Plan was adopted by City Council in February 2020. The plan serves as a tool to guide tree care and reforestation measures on an immediate, as well as long-term basis. The vision for the Urban Forest Master Plan includes goals for sustainability, species diversity, and greater canopy coverage. A core goal of the Urban Forest Master Plan was to update the existing tree inventory of all City-owned trees within South San Francisco. An accurate tree inventory allows staff to plan and schedule work appropriately as well as reduce liability for the City and help keep residents safe. The previous inventory was last updated in 2016 and in need of updating as the urban forest, technology and tree inventory software has changed significantly. The previous inventory also had gaps in data which were in dire need of being rectified. Staff Report To: Parks and Recreation Commission Date: September 20, 2022 Subject: New Tree Inventory Completion Page 2 In December 2021, staff contracted with Davey Resource Group to perform a new tree inventory with new software known as TreeKeeper. The new inventory would identify species, height, canopy width, trunk diameter, planter size, health, and concrete damage amongst many other factors. The process involves visiting each tree to collect this data which is then logged into TreeKeeper with a unique data set and GPS coordinates. This process took approximately eight months to complete. The only area that was not mapped was Sign Hill due to the removal of trees in the ongoing fuel load reduction project. Once the fuel load reduction project is complete, staff will re-engage Davey Resource Group to inventory the remaining trees on Sign Hill. The benefits of this new inventory are numerous. The new software allows for work order tracking that staff can use on a tablet in the field to provide real-time data as they work through assigned tasks. The software also calculates “Eco Benefits” which is a cumulative dollar value derived from specific categories; Greenhouse Gas Benefits, Water Benefits, Energy Benefits, Air Quality Benefits, and Property Benefits. One of the most unique features of TreeKeeper is that the program has a public facing component. With this feature residents can access the website and easily find stats on South San Francisco’s publicly owned portion of the urban forest. This is a feature that has never before been available to residents and will help educate the public on what trees they can find in their neighborhoods. Overall, 8,609 trees were inventoried providing an estimated $1,063,438.77 worth of “Eco Benefits.” Almost as important as the current count of trees, the inventory identifies vacant planting areas. This information is invaluable to staff because it gives an overview of less forested areas of the city that tree planting should be concentrated in. The information provided by this new inventory will help the Parks Division be more competitive in grant applications and provide more benefits to residents citywide. This vacant space data will help staff strive for the goal of 22.6% canopy coverage by 2040, as identified by the public during the Urban Forest Master Plan process. Fiscal Impact: The total cost of this new inventory, including a five-year subscription to TreeKeeper was $66,200 and was initially funded by the City’s tree fund. This fund is sourced from tree permit fees and replanting fees that are forfeited if trees are not replanted after removal. This fund is dedicated for the care of and replanting of trees and all associated aspects of tree management. Since the project has now concluded, the tree fund will be fully reimbursed by the Association of Bay Area Government (ABAG) which allocates funds to cities for risk management projects such as this. Staff Report DATE: September 20, 2022 TO: Parks and Recreation Commission FROM: Joshua Richardson, Parks Division Manager SUBJECT: Skate Park Renovation Update RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update regarding the status of the Orange Memorial Park Skate Park. BACKGROUND/DISCUSSION The skate park located in the back of Orange Memorial Park is the City’s only official skate park. The park has not been updated significantly in more than twenty years and is due for some much-needed upgrades. Staff have been working with the skateboarding community, engaging them in a public meeting at the skate park to see what improvements can be made. This process provided valuable input from the skating community in regards to the amenities that are desired in the skate park. Staff presented a plan that included removing the chain link fence from around the park and repaving the dated asphalt, as well as the asphalt that was outside of the previous fence line. This allows for more usable space and a more inviting atmosphere. Staff have also worked to identify new obstacles that would benefit the space. New obstacles include a 16’L x 6’W x 1’H manual pad and two grind ledges; one being 12’L x 3’W x 1’H and the other being 12’L x 3’W x 1’-2”H. There will also be the addition of a rectangular grind rail. Additionally, K-rails have been purchased to delineate the skate space from a drive aisle since Parks and Public Work staff sometimes drive in the area to get to storage space in the back of the park. The K-rails themselves will be skateable objects as well, providing a safe space that is usable to the overall skate park. The existing amenities were relocated further back against the fence to help open the space to be used more efficiently. The fence removal portion of the project is already completed as is the paving of the area. A new seal coat was applied on September 16 to coat all the surfacing and give a uniform look. The new obstacles and K-rails have been ordered and are in the process of being manufactured. Once these arrive, staff will immediately install them in the park to put the finishing touches on the renovation. Staff Report To: Parks and Recreation Commission Date: September 20, 2022 Subject: Skate Park Renovation Update Page 2 This project was much overdue for the skate community and will provide an enhanced skate area while future skate spots are being planned for and designed on Centennial Trail. Additionally the nature of the amenities that are being added to the park makes them moveable for future use elsewhere as Orange Memorial Park undergoes changes to achieve the goals of the Orange Park Master Plan. The total cost of this project is approximately $75,000 for all paving and amenities that are being added. This funding is from the Parks Division operating budget which is part of the general fund. PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: September 2022 Day Date Event Time Location Thursday 01 Friday 02 Saturday 03 Sunday 04 Monday 05 Labor Day/Programs Closed Tuesday 06 Wednesday 07 Thursday 08 Friday 09 Saturday 10 Sunday 11 Monday 12 Improving Public Places Committee meeting Fall Classes Begin Tuesday 13 Wednesday 14 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 15 Cultural Arts Commission Meeting 6:30 p.m. Online Friday 16 Hispanic/Latinx Heritage Month Celebration 6:00 p.m. City Hall Saturday 17 Coastal Cleanup Day 9:00 a.m. End of Haskins Way Sunday 18 Monday 19 Tuesday 20 Parks & Recreation Commission Meeting 7:00 p.m. Online Wednesday 21 Thursday 22 Friday 23 Saturday 24 Concert in the Park 11:30 a.m.-5:00 p.m. Orange Park Sunday 25 Monday 26 Tuesday 27 Wednesday 28 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 29 Friday 30 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: October 2022 Day Date Event Time Location Saturday 01 Sunday 02 Monday 03 Tuesday 04 Wednesday 05 Thursday 06 Friday 07 Saturday 08 Sunday 09 Monday 10 Indigenous Peoples’ Day/Programs Closed Tuesday 11 Wednesday 12 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 13 Friday 14 CAC Día de Muertos/Day of the Dead Art Show 6:00 p.m. – 8:00 p.m. MSB Saturday 15 CAC Día de Muertos/Day of the Dead Art Show 10:00 a.m. – 4:00 p.m. MSB Sunday 16 Monday 17 Tuesday 18 Parks & Recreation Commission Meeting 7:00 p.m. Online Wednesday 19 Thursday 20 Cultural Arts Commission Meeting 6:30 p.m. Online Friday 21 Saturday 22 Halloween Extravaganza 11:00 a.m. – 3:00 p.m. Orange Park Sunday 23 Monday 24 Tuesday 25 Wednesday 26 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 27 Friday 28 Saturday 29 Sunday 30 Monday 31 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: November 2022 Day Date Event Time Location Tuesday 01 Wednesday 02 Thursday 03 Friday 04 Saturday 05 Holiday Boutique 10:00 a.m. – 4:00 p.m. MSB Sunday 06 Daylight Savings Time Ends Monday 07 Improving Public Places Committee meeting 5:30 p.m. Tuesday 08 Election Day Wednesday 09 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 10 Friday 11 Veterans Day/Programs Closed Saturday 12 Sunday 13 Monday 14 Tuesday 15 Parks & Recreation Commission Meeting 7:00 p.m. Online Wednesday 16 Thursday 17 Cultural Arts Commission Meeting 6:30 p.m. Online Friday 18 Saturday 19 Thanksgiving Fun Run 9:00 a.m. 340 Point San Bruno Blvd., SSF Sunday 20 Monday 21 Tuesday 22 Wednesday 23 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 24 Thanksgiving/Programs Closed Friday 25 Thanksgiving/Programs Closed Saturday 26 Sunday 27 Monday 28 Tuesday 29 Wednesday 30 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: December 2022 Day Date Event Time Location Thursday 01 Friday 02 Saturday 03 IPP Wreathmaking Workshop 9:30 a.m.-12:00 p.m. / 1:00 p.m.-3:00 p.m. Fernekes Sunday 04 Santa Comes to Town TBA City Hall Monday 05 Tuesday 06 Wednesday 07 Thursday 08 Friday 09 Saturday 10 Sunday 11 Monday 12 Tuesday 13 Wednesday 14 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 15 Cultural Arts Commission Meeting 6:30 p.m. Friday 16 Saturday 17 SSF Civic Ballet: Nutcracker TBA South San Francisco High School Sunday 18 SSF Civic Ballet: Nutcracker TBA South San Francisco High School Monday 19 Winter Camp Begins (tentative: Dec. 19 – 30) Terrabay Tuesday 20 Parks & Recreation Commission Meeting 7:00 p.m. Online Wednesday 21 Thursday 22 Friday 23 Recreation Administrative Office Closure (Dec. 23 – Jan. 1) Other City offices close at 12:00 p.m. Saturday 24 Sunday 25 Monday 26 City offices closed Tuesday 27 Wednesday 28 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 29 Friday 30 City offices close at 12:00 p.m. Saturday 31 CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: August 18, 2022 TO: Mayor, Vice Mayor and City Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Movie Night in the Park: Encanto Staff invite you to the Parks and Recreation Department’s second and final summer Movie Night in the Park this Friday, August 19 at the Martin Elementary School Baseball Field. The featured movie, Disney’s “Encanto,” will begin at sundown (approximately 8:15 p.m. – 8:30 p.m.). Prior to the movie, staff will have a karaoke machine for pre-movie entertainment for participants. In addition to karaoke, staff will host Parks and Recreation Department, Cultural Arts Commission, and Cultures United resource tables, and an open house at the nearby recreation center promoting the Paradise Valley Kid’s Club. Parking will be reserved in the Martin Elementary School parking lot for Councilmembers. If you plan on attending, please contact Recreation Supervisor Devin Stenhouse at [email protected]. Registration Open for Paradise Valley Kid’s Club Staff recently began publicizing the new Paradise Valley Kid’s Club. City Council authorized the budget to begin this new program at the July 27 City Council meeting. The Paradise Valley Kid’s Club operates five days per week from bell time to 5:30 p.m. Staff hope to serve up to 40 children at this site when at full capacity. Children can be enrolled in one to five days per week, and registration will take place on a quarterly basis, similar to other recreation classes. The first session of classes is scheduled for August 10 to October 14, 2022. Staff have a tentative plan and schedule for future sessions pending evaluation and feedback of the first session. Staff have not yet received any registrations for the program as of August 15. Thus far, publicity for this program has been limited to the Martin Elementary School community, past Boys and Girls Club participants in the area, and communications from the City’s promotores in the Old Town/Paradise Valley neighborhood, giving this population the opportunity for priority registration. Staff will soon begin to expand outreach efforts to the broader South San Francisco community. Cultural Arts Commission Summer Barbeque Fundraiser – Sunday August 28, 2022 P&R Update to Council August 18, 2022 Page 2 of 3 After a two-year hiatus, the Cultural Arts Commission will once again sponsor its summer barbeque fundraiser. The event takes place Sunday, August 28, from 12:30 p.m. to 2:30 p.m. It will be held at the Joseph A. Fernekes Recreation Building at Orange Memorial Park. The event features a lunch, silent auction, and musical entertainment. New for this year, the event will include the opportunity for local vendors to sell original art and handmade crafts. Approved vendors will be stationed outside the Fernekes Building from 12:00 p.m. to 3:00 p.m. Online advanced ticket purchase is encouraged. To purchase online, the public should visit www.ssf.net/rec-catalog and select the “Cultural Arts” tab. Admission is $10.00 for adults and $5.00 for youth ages 16 and under. Advanced online purchase is currently available until noon on Friday, August 26. Advanced tickets may also be obtained at the Parks and Recreation Department office in the Municipal Services Building during business hours. A limited number of tickets will be available the event day at the door on a first come, first served basis. Fundraiser proceeds benefit the Jack Drago Cultural Arts Commission Youth Scholarship program, an annual award established for the purpose of providing eligible graduating seniors from the South San Francisco Unified School District continued education in the visual arts. A Celebration for Age Friendly San Mateo County – Friday, September 16, 2022 Supervisor Canepa and the San Mateo County Board of Supervisors are hosting A Celebration for Age Friendly San Mateo County on Friday, September 16 from 11:00 a.m. – 2:00 p.m. at the Farallon Room at Skyline College. The event will celebrate San Mateo County’s age friendly attributes and accomplishments. Attendees are encouraged to bring their ideas aimed at making San Mateo County a place for older adults to have access to an environment which promotes inclusion, independence, and empowerment. Master of Ceremonies, Former California Senator Jerry Hill and Keynote Speaker, Susan DeMarois, Director of California Department of Aging, will kick off the event. Parks and Recreation staff will also be in attendance. P&R Update to Council August 18, 2022 Page 3 of 3 This event is free, but seats are limited. RSVP before September 1 at https://www.eventbrite.com/e/a-celebration-for-age-friendly-san-mateo-county-tickets- 386217586197. Concert in the Park – Saturday, September 24, 2022 Save the date for the Parks and Recreation Department’s Annual Concert in the Park on Saturday, September 24. This free event will take place at Orange Memorial Park from 11:30 a.m. - 5:00 p.m. Family and friends of all ages are encouraged to join in the festivities. This year’s Concert in the Park will feature two stages, a Family Fun Zone, the return of vendor booths, as well as food trucks and beer and wine sales. This free family-oriented community event will include activities for all ages to enjoy. The Community Stage will highlight the City’s Cultures United campaign with various cultural performances. The Main Stage will entertain the crowd with performances by the original legendary Rick James’ Stone City Band and Pacific Mambo Orchestra. Family Resource and STEM Fair Recreation Division staff hosted a Parks and Recreation table at the Community Learning Center’s Family Resource and STEM Fair on July 29 from 11:00 a.m. – 2:00 p.m. Families in attendance learned about many community resources and STEM activities for children. The event featured free book giveaways, fun activities for families to participate in, and a raffle. Third Annual Inclusion Festival Recreation staff participated and hosted a table at the San Mateo County Commission on Disabilities’ Annual Inclusion Festival. This event fosters and promotes the spirit of inclusion for those of all abilities within the region. This year's event was held at Red Morton Park in Redwood City. The event featured the newly built all-abilities Magical Bridge Playground located within the park. Public Sector Supervisor Academy Graduates Recreation and Community Services Coordinators Aleni Capaz and Austin Navarro, and newly promoted Recreation and Community Services Supervisor Kasey Cullinan successfully completed the 2022 Public Sector Supervisor Academy hosted by the Regional Training and Development Consortium for Public Agencies. This program is designed for public sector supervisors seeking to develop their leadership skills and essential core competencies. Led by experienced public sector leaders and management development experts, each session is designed to incorporate interactive exercises and real-world case studies to apply fundamental concepts of supervision. 20222022 PARKS + REC CULTURAL PROGRAMS SOUTH SAN FRANCISCO SISTER CITIES PACIFIC MAMBO ORCHESTRA RICK JAMES’ STONE CITY BAND CULTURAL PERFORMANCES BY KIDS ACTIVITIES • FOOD FROM AROUND THE WORLD BEER & WINE • FESTIVAL BOOTHS INCLUDING FEATURING GRAMMY & PLATINUM RECORD AWARD WINNING GRAMMY AWARD WINNING CULTURE & COMMUNITY FESTIVAL FREE EVENT! www.ssf.net/concert • Brought to you by the City of South San Francisco Parks + Recreation Department SOUTH S AN FRANCIS COPAR KS AND REC R EATIONSeptember 24, 2022 11:30am - 5:00pm Orange Memorial Park 2022 SEPTEMBER 24 Orange Memorial Park FREE EVENT! Delicious G rille d L u n c h | L I V E M u s i c | S il e nt Auction | Unique gifts by artist vendors | and m ore.. Sunday, August 28, 2022 / 12:30 pm - 2:30 pm Joseph Fernekes Building in Orange Memorial Park 781 Tennis Drive, South San Francisco, CA 94080 Benefits the Jack Drago Cultural Arts Commission Youth Art Scholarship Summer BarbequeSummer Barbequefor the Artsfor the Arts South San Francisco Cultural Arts Commission For more information www.ssf.net/culturalarts SSF Parks and Recreation Department SSF Municipal Services Building 33 Arroyo Drive, SSF (650) 829-3800 Adults - $10 / Youth (16 & Under) - $5 Only service dogs are permitted to enter the facility PURCHASE YOUR TICKET IN ADVANCE Visit the Parks and Recreation Department, 33 Arroyo Drive Purchase online at www.ssf.net/rec Tickets will be available at the door. Quantities are limited. First come, first served. Admission includes  Basic grilled lunch, Silent Auction Entertainment Additional food & beverages available for purchase SAVE THE DATE Friday, September 16, 2022 11:00 A.M. - 2:00 P.M. The Farallon Room at Skyline College 3300 College Drive, San Bruno, CA 94066 A CELEBRATION FOR AGE FRIENDLY SAN MATEO COUNTY Hosted by Supervisor David Canepa and the San Mateo County Board of Supervisors Let's celebrate and share ideas aimed at making San Mateo County better, more integrated, accessible, inclusive, vital and more enjoyable for our residents, especially older adults. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: September 1, 2022 TO: Mayor, Vice Mayor and City Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Recreation Division Update Public Art Master Plan Community Survey Earlier this year, the Department began a planning process to guide the development of culture and arts programming, art in public places, and the possible creation of an arts district. To that end, consultants from Art Builds Community (ABC) were engaged to develop South San Francisco's first Public Art Master Plan. The consultants are currently in the research phase of the plan. Meetings with staff, stakeholders, and community leaders have been and continue to be scheduled. To obtain community feedback, the consultants have hosted pop-up tables at two events – Cultural Arts Commission’s Art Show in July and the recent movie night featuring Encanto. The next pop- up engagements are planned at Concert in the Park on September 24, and at the Día de los Muertos/Day of the Dead Art Show in October. Surveys in English and Spanish have been shared with the public. The survey links are: • English: www.surveymonkey.com/r/SSFCulturalArts • Spanish: https://www.surveymonkey.com/r/SSFCulturalArtsES Promotion and outreach continue to capture the widest amount of feedback possible. New Co-Sponsored Group: San Mateo County Athletic Club At the Parks and Recreation Commission meeting on Tuesday, August 16, 2022, the Commission approved a new co-sponsored group, San Mateo County Athletic Club. The San Mateo County Athletic Club will work in tandem with the South San Francisco United Youth Soccer League, which is also a co-sponsored group, to provide a competitive soccer league option to South San Francisco youth. The Parks and Recreation Commission approved the application under the condition of regular review by staff that the Club’s membership and games played on South San Francisco fields meet the 51% or more residency requirement. Below is a description of the San Mateo County Athletic Club that was included in the Parks and Recreation staff report: The San Mateo County Athletic Club promotes affordable, accessible, and quality sports and recreational services to youth through competitive soccer play. While this year will be a startup year for the South San Francisco club, it should be noted that current rosters indicate that over 80 members enrolled in programs on the Peninsula already reside in South San Francisco. The acceptance of the club as a co-sponsored group will allow SSF youth, already enrolled in the program, the opportunity to practice and play in their hometown. The San Mateo County Athletic Club teams will be made up of predominately South San Francisco residents keeping well within the Department’s 51% resident requirement for co-sponsorship status. The club’s league will run through the spring and fall seasons and consist of weekly practices and five to six games. Congresswoman Jackie Speier’s Military Information Night Congresswoman Jackie Speier’s office held its Military Information Night in the Atrium and Council Chambers at the Municipal Services Building on Tuesday, August 8. Representatives from each branch of the United States military (Coast Guard, Marines, Navy, Army, and Air Force) set up informational tables, along with free giveaways in the Atrium. In the Council Chambers, families and future military recruits had the opportunity to ask questions of Congresswoman Jackie Speier, who joined the event virtually, and representatives from each military branch. Military Information Night is held in the Atrium / Council Chambers every year in August, but due to the pandemic the event has been postponed since 2019. This event draws in a crowd of approximately 55 to 65 guests, families, and military representatives. Recreation and Community Services Coordinator Recruitment The Parks and Recreation Department is recruiting for several vacant Recreation and Community Services Coordinator positions. With the promotion of Brian Noce to Recreation and Community Services Supervisor in Aquatics, the Aquatics Coordinator position is open. The Senior Services Program also has a vacant coordinator position for its third-floor programming at the Roberta Cerri Teglia Center. Youth Enrichment Services currently has four vacancies in its school age programs. The application deadline was August 24, and interviews will be scheduled the week of September 12. Movie Night in the Park The final installment of this summer’s Movie Night in the Park series took place on Friday, August 19 at the Martin Elementary School Field. The featured movie was Disney’s Encanto. Vendor booths were present representing the Parks and Recreation Department, the Cultures United initiative, the Cultural Arts Commission’s Public Arts Master Plan, and Friends of Parks and Recreation. Movie-goers arrived early, and the first family to arrive had already setup their chairs when staff initially arrived to begin preparations for the event at approximately 4:15 p.m. The featured pre-movie entertainment included karaoke which was co-sponsored by the Cultures United initiative. Those who were brave enough to sing were rewarded with Columbian treats from the Cultures United representatives. Columbian treats were selected to pair with the Encanto theme (the film takes place in Columbia). In addition to the treats, the Cultures United representatives also distributed Encanto fact sheets which consisted of educational facts about the movie, aimed at educating the readers about Columbian culture. The Parks and Recreation representatives provided valuable information about various parks and recreation programs including the new after-school classes taking place in the Paradise Valley Recreation Center. The center stayed open during pre-movie events and offered snacks, refreshments, games, and art opportunities for visitors. Public Art Master Plan consultants promoted and collected surveys for the first ever SSF public art master plan and provided art activities for young movie-goers. Anyone who was not able to complete a survey was redirected to the Department’s Cultural Arts website where the survey can be completed online. Friends of Parks and Recreation sold snack bags to movie-goers to raise money for parks and recreation programs and scholarship opportunities for residents. Additionally, a free raffle was offered for everyone in attendance and the two winners received Encanto toys which were generously donated by Parks and Recreation Commissioner, Ruth DeNardi. Overall, the event was considered an overwhelming success. Approximately 400 people attended the event. Junior Giants Season End Recap South San Francisco’s Junior Giants summer baseball program concluded its 12th year with an end-of-the-year festival at Oracle Park, home of the San Francisco Giants. Teams that completed their reading requirements during the summer were invited to Oracle Park to play a game on the field, run the bases, and participate in the Children’s Fun Zone which included a virtual batting station, speed gun pitching area, corn hole, skee ball, and a scavenger hunt. Sports Coordinator and Junior Giants Commissioner Bill Stridbeck organized 20 teams with a total of over 200 kids ranging in ages from 5 to 13. The South San Francisco league had over 60 volunteers to help make another successful season. Bill also coached one team, which he has been doing for all his 12 years running this program. One of the many highlights of the season included the wonderful new uniforms that the Junior Giants Community Fund supplied for all participants. In prior years, participants received a t-shirt. This year, each player was issued a reversable black/orange top, pants, and a new hat to complete their uniform. Although some of the incentive prizes that are normally given out weekly were limited, due to the cost of the uniforms, all parents and players were very satisfied with the change. Registration for next summer’s league will begin in April 2023. Holiday Boutique The Holiday Boutique, organized by the Parks and Recreation Department’s Senior Services Program, will be held on Saturday, November 5 at the Municipal Services Building. Last year was the first year the event was held since 2019 due to COVID-19. Staff have received numerous phone calls and emails from potential vendors, and the Senior Services team has been working hard to update the application packets and distribute them to all the interested vendors. The Holiday Boutique is a fun and festive event with the vendors bringing an exciting mix of items to sell in a warm and welcoming atmosphere. As in years past, the event will feature a raffle where participants have the chance to win prizes donated by event sponsors. The Senior Services staff is very excited to be planning this amazing event again and hope to have a great turnout this year. Parks Division Update Paradise Valley Park Improvements Parks staff have spent the last three weeks preparing Paradise Valley Park, Martin School Ballfield, and Paradise Pocket Park for the various events and programs happening in the area. Staff focused on refreshing playground surfacing by installing 28 cubic yards of engineered wood fiber chips, painting, trimming shrubs, and enhanced cleaning of the area. Once the park improvements were completed, staff then focused on the ballfield by leveling the outfield and adding red fines to the infield. Overall, staff installed 40 cubic yards of soil in the outfield and five cubic yards to the infield. This work in the outfield helps eliminate tripping hazards and provides a flat surface for players and visitors. Staff have simultaneously focused on cleaning up the Pocket Park, at the same time as the ballfield efforts. This work focused on hedge trimming and weed abatement in an effort to beautify the area prior to Movie Night. Citywide Tree Inventory Staff and consultants from Davey Resource Group have completed an updated City tree inventory. The Parks Division has utilized an inventory for many years, but it has not been updated since 2016 and requires a refresh every five to seven years. This new inventory uses the latest technology and has a soon-to-be-released public-facing component, so residents can search for trees in their neighborhoods. Additionally, back-end features for staff make this new inventory easier to manage tree maintenance work and track work history at sites to reduce liability and help inform future maintenance decisions. Updating the tree inventory was a major goal listed in the Urban Forest Master Plan that was adopted in early 2020. The inventory update process started in March of 2022. Once staff have completed data quality assurance, the inventory will be made public. Grand Avenue Breezeway The breezeway next to 329 Grand Avenue has received significant improvements in recent months. This past week, contractors have nearly completed electrical work to run lights across the posts that were installed in the previous phase of the project. Additionally, Parks staff installed irrigation infrastructure in preparation of planting the sides of the breezeway. On August 20, volunteers with Improving Public Places focused on planting the breezeway as well as cleaning up Grand Avenue. Sign Hill Story Walk The Parks Division and Library Department worked together to host a story walk event on Sign Hill, themed on nature and the interactions residents can have on Sign Hill. Parks Division staff led a brief nature walk and nature journaling exercise while Library staff told stories focused on nature. The event was well attended and was a great collaboration between the two departments – providing residents with an educational experience that was unique and localized to our very own Sign Hill. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: September 15, 2022 TO: Mayor, Vice Mayor and City Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Recreation Division Update Concert in the Park – Attendee Guidelines The Department is excited to be hosting another amazing Concert in the Park this year at Orange Memorial Park on Saturday, September 24. This free event will take place at Orange Memorial Park from 11:30 a.m. - 5:00 p.m. This year’s Concert in the Park will feature two stages, a Family Fun Zone, the return of vendor booths, as well as food trucks and beer and wine sales. This free family-oriented community event will include activities for all ages to enjoy. Youth will have a blast in the Family Fun Zone featuring bounce houses, a giant slide, and more. Hungry concert goers can indulge in a variety of local tasty treats, food trucks, and various vendors. The Community Stage will highlight the City’s Cultures United campaign with various cultural performances. The Main Stage will entertain the crowd with performances by the original legendary Rick James’ Stone City Band, and Grammy Award winning band Pacific Mambo Orchestra. We have received several inquiries on policies in place for those seeking election to participate in the event’s program. Attached is a copy of the attendee guidelines, which addresses this. The most relevant excerpt from the guidelines is included below: Elections / Public Forum Booth Candidates canvassing South San Francisco for the upcoming November Election or individuals/groups representing politically-oriented activities are welcome to occupy the Elections / Public Forum Booth in the Exhibitor Area between 11:00 a.m. – 5:00 p.m. This booth is being provided to allow candidates or individuals/groups representing politically oriented activities to distribute election materials and to speak to residents. Please note the following policies for individuals/groups wishing to use the Elections / Public Forum Booth: Parks and Recreation Department Update September 15, 2022 Page 2 of 4 • The Elections / Public Forum Booth is a shared booth and may not be reserved for sole use by a single organization or individual. • The booth is housed under a 10’ x 10’ high peak festival tent and will include two 6’ tables and four chairs. • Given the limited space in the booth, the candidate or cause should only have one representative at a time. • Display materials shall be limited to a poster, which may be put up inside the booth only, and a supply of handouts for canvassing. • Campaign workers may walk around the event area to distribute campaign items, but may not accost fairgoers with aggressive distribution of materials and sales-type interactions that block people’s movements or that physically disrupt the public’s enjoyment of the event. • Candidates may bring their own 10’ x 10’ tent, and establish a tabling area within the designated Canopy Zone (see map below). Space is available on a first come-first served basis, as space allows, so it is recommended you arrive early to secure a space. Paradise Valley Kids Club Update On May 2022, the Boys and Girls Club organization informed the Department that they would be ceasing programs at the Paradise Valley Park Clubhouse located at 291 Hillside Boulevard and terminating their lease with the City. Although the City owns the clubhouse, the Boys and Girls Club has been permitted to utilize the space for their afterschool program. Since the Boys and Girls Club ceased operations, families that were utilizing the clubhouse were given the opportunity to either register for the City’s ASES Afterschool Program at Martin Elementary School or to be transported to the Boys and Girls Clubhouse located on West Orange Avenue. The recent vacancy of this space provided an opportunity to offer something new to the Paradise Valley community. Funding for a new Parks and Recreation program to operate out of the Paradise Valley Recreation Center was approved by City Council on July 27, 2022. Following City Council approval, it was requested the Department be operational two weeks later, in time for the first day of school. The goal was to provide recreation services to the Paradise Valley community. The Department decided to offer daily classes that would begin when school classes ended until 5:30 p.m. Each day of the week offers a different class such as baseball on Tuesdays and art class on Thursdays. Class instructors and additional staff were recruited to teach the five classes that were created based on the instructor availability. Classroom furniture was transported to the facility, floors were refinished, walls were painted, new window blinds were ordered, and a new security system was installed. Parks and Recreation Department Update September 15, 2022 Page 3 of 4 Finally, several efforts to promote the new program were made within the two-week timeframe since City Council approval. The following promotional efforts were made: • The Martin Elementary School principal posted the flyer (in Spanish and English), along with details on how to register on the school district’s digital communication platform, Peachjar, exclusively to the Martin Elementary School families. • Information was shared with the City’s promotores to share with residents in the Old Town/Paradise Valley neighborhood. • Flyers and details of how to register were distributed at National Night Out on August 2, 2022. • The Youth Enrichment Services (YES) program supervisor and one of the program’s coordinators distributed flyers to families at Martin Elementary School on the first day of school. • Flyers and registration forms were mailed to 280 residents of the Paradise Valley community. • Department representatives promoted the clubhouse and its classes during the Movie Night in the Park event on Friday, August 19. Fruit and water were available for visitors along with art activities for children at an open house. With only one participant registered on August 25, Department management re-evaluated the target clientele and marketing strategy. It was decided to expand the target clientele to the rest of the South San Francisco community. Subsequent outreach included: • A second flyer/registration form was posted on the school district’s Peachjar digital communications platform, this time extending the invitation to all families in South San Francisco for children in grades 1 through 5 (classes not offered to kindergartners). • Direct e-mail to wait-listed families of the YES Program’s licensed afterschool recreation program. • Outreach on the Parks and Recreation Department’s social media platforms. • An email was sent to 130 families who currently have children on a licensed afterschool program, in the event they were open to transporting their child to the Paradise Valley Recreation Center after their child’s school session ended. Despite these efforts, the program currently has only four children registered for classes at the Paradise Valley Recreation Center (three in one class and one registered in another). Registration for the Monday, Tuesday, and Wednesday classes will end on Wednesday, September 14, and registration for the Thursday class will end Thursday, September 15. Parks and Recreation Department Update September 15, 2022 Page 4 of 4 Facilities Division Update Police Station Sewer Backup The Police Department staff recently reported a sewer line was backing up. There was minor flooding stretching from the downstairs hallway bathroom to the drain in the evidence processing area. A plumber and Building Maintenance staff were on site for hours cleaning up the flood and trying to unclog the line. The plumber attempted to access the cleanout but did not have the necessary tools to remove the cover due to its placement and inaccessibility, so they had to remove a toilet to access the sewer line. A second plumbing contractor was dispatched and arrived at 6:00 a.m. the next morning. This contractor was able to remove the blockage and clear the sewer lines. Building Maintenance staff continued cleaning and sterilizing the areas to prevent further damage. The flooding extended underneath the evidence lockers and equipment. A third-party service provider was contacted to provide deep cleaning and sterilization of the areas that are not easily accessible. The root cause of the flooding appears to be non-flushable products creating a blockage in the sewer line. Measures are being taken to minimize this type of event from occurring in the future. SEE BACKSIDE FOR REGISTRATION FORM OR REGISTER AT WWW.SSF.NET/REC-CATALOG **Parents are responsible for geƫng their child to and from the class. ** This is not a licensed childcare program. MONDAY SEP 19—OCT 24 2:30 p.m.—5:30 p.m. $88.25 Baseball 101 Children will be introduced to the game of baseball through drills, team work and sportsmanship. Progressive prac- Ɵces will be based on the skill level of the group with an end goal of forming teams and playing actual games. All equipment will be supplied, gloves are recommended but there will be a limited number of gloves that will be made available for those who do not own a glove of their own. SoŌball will also be an opƟon based on the Ɵme frame and interest of the group. Classes: 5 TUESDAY SEP 20—OCT 25 2:30 p.m.—5:30 p.m. $105.25 Game—O-Rama Game-O-Rama will introduce a variety of cooperative and competitive games. Participants will build skills in teamwork and cooperation while having fun and being active. Classes: 6 THURSDAY SEP 22—OCT 27 2:30 p.m.—5:30 p.m. $105.25 Introduction to Fine Arts Grab your passport and join us in a fun and exciƟng adventure! ParƟcipants will travel to countries around the world learning about the culture, history, and fun facts of each country. Through art, games, and of course food, children will experience a bit of the world, igniƟng their passion for travel and discovery. Classes: 6 WEDNESDAY SEP 21—OCT 26 1:30 p.m.—5:30 p.m. $139.25 Movie Mar-O-Thon This is not just about watching movies! Fun activities and discussions will focus on the theme of each movie incorporating lessons on topics such as emotions, environmental awareness, and friendship. Classes: 6 No programming: 10/10 LocaƟon: 291 Hillside Blvd., SSF, CA 94080 The South San Francisco Parks and RecreaƟon Department is exited to announce a new program at Paradise Valley Community Center. Kid’s Clubs are classes that will be held once a week from 3:00 p.m.-5:00 p.m. (children can arrive between 2:30 p.m. and 3:00 p.m. and depart between 5:00 p.m. and 5:30 p.m.). Please see below for more informaƟon. Scholarships are available for income eligible families. For grades 1st through 5th. El Departamento de Parques y Recreación de Sur San Francisco está emocionado de anunciar un nuevo programa en el Centro Comunitario Paradise Valley. Los Kid’s Clubs son clases que se realizarán una vez por semana de 2:00 p.m. a 5:00 p.m. (los niños pueden llegar entre las 2:30 p.m. y las 3:00 p.m. y salir entre las 5:00 p.m. y las 5:30 p.m.). Consulte a conƟnuación para obtener más información. Hay becas disponibles para familias con ingresos elegibles.Para parƟcipantes en los grados 1 a 5 grado. ¡VEA LA PÁGINA ATRÁS PARA EL FORMULARIO DE REGISTRO O REGÍSTRESE EN WWW.SSF.NET/REC-CATALOG **Los padres son responsables de dejar y recoger a sus hijos de la clase. **Escala de tarifa móvil disponible para familias con ingresos elegibles. LUNES SEP 19—OCT 24 2:30 p.m.—5:30 p.m. $88.25 BéIsbol 101 Los niños serán introducidos al juego de béisbol a través de ejercicios, trabajo en equipo y deporƟvidad. Las pracƟces progresivas se basarán en el nivel de habilidad del grupo con el objeƟvo de formar equipos y jugar juegos reales. Se suministrará todo el equipo, se recomienda el uso de guantes, pero habrá una canƟdad limitada de guantes disponibles para aquellos que no tengan un guante propio. El soŌbol también será una opción basada en el marco de Ɵempo y el interés del grupo. Clases: 5 MARTES SEP 20—OCT 25 2:30 p.m.—5:30 p.m. $105.25 Jueg-O-Rama Jueg-o-rama presentará una variedad de juegos cooperativos y competitivos. Los participantes desarrollarán habilidades de trabajo en equipo y cooperación mientras se divierten y se mantienen activos. Clases: 6 MIÉRCOLES SEP 21—OCT 26 1:30 p.m.—5:30 p.m. $139.25 Máraton de Peliculas ¡No se trata solo de ver películas! Las acƟvidades y debates diverƟdos se centrarán en el tema de cada película e incorporarán lecciones sobre temas como las emociones, la conciencia medioambiental y la amistad. Clases: 6 JUEVES SEP 22—OCT 27 2:30 p.m.—5:30 p.m. $105.25 Introducción a Bellas Artes En este programa introductorio, los niños desarrollarán confianza para comunicarse y expresarse en diferentes medios. A través de un lenguaje y ejercicios sencillos, los niños explorarán los siete conceptos básicos del arte: color, forma, línea, forma, espacio, textura y valor. Los parƟcipantes aprenderán los conceptos básicos de dibujo, pintura y escultura para principiantes. Clases: 6 Sin programación: 10/10 Ubicación: 291 Hillside Blvd., SSF, CA 94080 South San Francisco Parks and Recreation Department Concert in the Park - Orange Memorial Park September 24, 2022 – 11:30 am – 5:00 pm Guidelines for Attendees Concert in the Park 2022 is a free public event that includes two stages, a Family Fun Zone, food trucks, and beer and wine sales. In addition, this year’s event will feature 48 exhibitor booths hosting a variety of non-profit organizations, community service information, and local vendors selling a variety of wares. This family-oriented community event will include activities for all ages to enjoy. These guidelines are intended to protect attendees from any activities or behaviors which may detract from the enjoyment of the event by others. Bring: •Yourself, family, and friends! •Low back chairs and picnic blankets. •Valid ID to get your alcohol wristband if you plan to purchase beer and wine. •Cash – Some vendors may not be set up to accept debit/credit card purchases. •Cameras to tag, snap and share your experience. •Good vibes! Leave at home: •Germs – if you are feeling sick or exhibiting symptoms of COVID-19, please stay home. •Animals, except service animals. •Drugs or drug paraphernalia, marijuana, or marijuana products. •Weapons, pepper spray/mace, flares, or fireworks. •Barbecues. •Drones or remote-control toys. •Disruptive behavior. o No sitting, standing, loitering in designated fire lanes or pedestrian walkways. o No taunting, abusive, or insulting language. o No obscene or offensive gestures, imagery, or symbolism. Sunshades and Tents: •Use of sunshades or tents of any size is allowed only in the area designated as the Canopy Zone. Sunshades and tents are not allowed in any other part of Orange Park so as not to block the line of site to the stages from the general audience viewing area. The Canopy Zone will be marked off with a chalk line and is also identified on the attached event map. Sunshades and canopies cannot be staked into the ground. Orange Park can get very windy, so sunshade and tent users should be prepared to secure their set up with weights. Only small, handheld umbrellas are allowed in the audience viewing area. Elections / Public Forum Booth Candidates canvassing South San Francisco for the upcoming November Election or individuals/groups representing politically-oriented activities, are welcome to occupy the Elections / Public Forum Booth in the Exhibitor Area between 11:00 a.m. – 5:00 p.m. This booth is being provided to allow candidates or individuals/groups representing politically oriented activities to distribute election materials and to speak to residents. Please note the following policies for individuals/groups wishing to use the Elections / Public Forum Booth: •The Elections / Public Forum Booth is a shared booth and may not be reserved for sole use by a single organization or individual. •The booth is housed under a 10’ x 10’ high peak festival tent and will include two 6’ tables and four chairs. •Given the limited space in the booth, the candidate or cause should only have one representative present at a time. •Display materials shall be limited to a poster, which may be put up inside the booth only, and a supply of handouts for canvassing. •Campaign workers may walk around the event area to distribute campaign items, but may not accost fair goers with aggressive distribution of materials and sales-type interactions that block people’s movements or that physically disrupt the public’s enjoyment of the event. •Candidates may bring their own 10’ x 10’ tent, and establish a tabling area within the designated Canopy Zone. Space is available on a first-come, first-served basis as space allows, so it is recommended that you arrive early to secure a space. South San Francisco Municipal Code – Public Parks All relevant provisions of the South San Francisco Municipal Code (SSFMC) which regulate activities and behaviors within Public Parks shall apply to the confines of the Concert in the Park event. The following are a highlight of the most common regulations that are not permitted: 1. Dogs or other animals, on or off leash, except for service animals (SSFMC § 10.36.095);2. Smoking of tobacco or any other plant or product, including the use of electronic smoking devices (e-cigarettes, etc.), pipes, cigars, hookah, or cigarettes of any kind (SSFMC § 8.50.030(b)(1); 8.50.090(c)(4));3. Amplified music other than the main stage performance (SSFMC § 10.36.160);4.Riding of bicycles or operation of motorized vehicles within the park (SSFMC § 10.36.040);5. Disorderly behavior, including, but not limited to, threatening behavior or conduct that tends to breach the public peace (SSFMC § 10.36.150). Individuals who are in violation of these guidelines and interfere with the enjoyment of the event, may be directed by Event Staff or the SSF Police Department to correct the violation. In the case of a serious or dangerous situation, or for failure to comply with a request to correct a violation, individuals may be ejected from the event and/or referred to the SSFPD for enforcement.