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HomeMy WebLinkAboutPR Comm meeting Packet - 2.21.23 Agenda CITY OF SOUTH SAN FRANCISCO MEETING OF THE PARKS AND RECREATION COMMISSION TELECONFERENCE MEETING NOTICE Tuesday, February 21, 2023 7:00 p.m. Welcome to the Regular Meeting of the Parks and Recreation Commission. If this is your first time, the following is a general outline of our procedures: Please note that due to the COVID-19 outbreak, this meeting is teleconference only, and will be conducted pursuant to the provisions of the Governor’s Executive Order N29-20 issued on March 17, 2020, allowing for deviation of teleconference rules required by the Brown Act and pursuant to the Order of the Health Officer of San Mateo County dated March 31, 2020. The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone: Join Zoom Meeting https://ssf-net.zoom.us/j/85848012442?pwd=dDR0TjJHWWp5Wmo2L1VxU2NXVGNVZz09 Meeting ID: 858 4801 2442 Passcode: 566792 The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Commissioners Battaglia, Burgo, Camacho, DeNardi, Firpo, Lock and Uy and essential City staff will participate via Teleconference. Members of the public may submit their comments on any agenda item or public comment via email or Parks & Recreation main line. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COMMISSION MEMBERS PARTICIPATING BY TELECONFERENCE. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. Public Comment: Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the Zoom session, join the meeting from your computer or mobile device, enter your name, and request to comment through the “Chat” function and a staff person will add you to the queue for comments and unmute your microphone during the comment period. In the alternative, you may also provide email comments received during the meeting will be read into the record. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. Remote Public Comments: Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting. The email and phone line below will be monitored during the meeting and public comments received will be read into the record. The City encourages the submission of comments by 6:00pm on Tuesday, January 17, 2023, to facilitate inclusion in the meeting record. A maximum of 3 minutes per individual comment will be read into the record. Comments that are not in compliance the Commission’s rules of decorum may be summarized for the record rather than read verbatim. Email: [email protected] Electronic Comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments so that they comply with the 3-minute time limitation for public comment. Parks & Recreation Hotline: (650) 829-3837 Voice messages will be monitored during the meeting and read into the record. Your voicemail should be limited so that it complies with the 3-minute time limitation for public comment. If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. STEPHEN FIRPO CHAIRPERSON RUTH DeNARDI BETTY BATTAGLIA VICE CHAIR SECRETARY WILLIAM LOCK BRITTANY BURGO COMMISSIONER COMMISSIONER KRISTY CAMACHO ROBERT UY COMMISSIONER COMMISSIONER GREG MEDIATI DIRECTOR OF PARKS AND RECREATION Agenda CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MEETING Teleconference Meeting Tuesday, February 21, 2023 7:00 p.m. A G E N D A I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the January 17, 2023 Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. Presentations A. Recognition of Francesca Guevarra, Senior Services Program Retiree VIII. New Business A. Mid-Year Budget Appropriation Requests for Fiscal Year 2022-23 B. Roberta Teglia Center Water Valve Failure and Flooding Update IX. Friends of Parks and Recreation X. Beautification Committee XI. Items from Commission XII. Items from Staff A. Calendar of Events B. Administrative Update XIII. Adjournment Next Meeting: Regular Meeting: Tuesday, March 21, 2023 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, JANUARY 17, 2023 I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, January 17, 2023, via teleconference due to the COVID-19 pandemic and local health orders. II. ROLL CALL: Present: Commissioners Battaglia, Burgo, Camacho, DeNardi, Uy, Firpo and Lock Staff: Greg Mediati, Director of Parks and Recreation Angela Duldulao, Acting Deputy Director of Parks and Recreation Joshua Richardson, Parks Manager Kari Jung, Management Analyst I Laura Armanino, Recreation Supervisor Erin O’Brien, Business Manager Philip Vitale, Deputy Director of Capital Projects Kasey Jo Cullinan, Recreation Supervisor Jeanette Yoshida, Administrative Assistant II Brian Noce, Aquatics Supervisor Cynthia Lin, Aquatics Coordinator Billy Gross, Principal Planner Consultants: John Baker, Swinerton Kim Van Truong, ELS Meghan McNulty, Raimi & Associates III. PLEDGE OF ALLEGIANCE: Skipped. IV. AGENDA REVIEW: There were no changes to the agenda. V. APPROVAL OF MINUTES OF THE NOVEMBER 15, 2023, MEETING: Approved by motion. Motion: Commissioner Battaglia / Seconded: Commissioner Camacho VI. CITIZEN PARTICIPATION: Rosalind Stewart Edwards Toatley Carlos Moreno William Oliver VII. Old Business A. Election of Officers Chair Lock asked of there was a nomination for new Chairperson. Commissioner Battaglia nominated Commissioner Firpo and Commissioner DeNardi seconded. Director Mediati took a vote in which all Commissioners voted in the affirmative. Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 2 Newly appointed Chair Firpo asked if there were any nominations for Vice Chair. Commission Camacho nominated Commissioner DeNardi and was seconded by Commissioner Lock. Director Mediati took vote in which all Commissioners voted in the affirmative. Chair Firpo asked if there were any nominations for Secretary to which Commissioner Camacho nominated Commissioner Battaglia and Commissioner Lock seconded. Director Mediati took a vote to which all Commissioners voted in the affirmative. New Officers are Chair Firpo, Vice Chair DeNardi and Secretary Battaglia. B. Capital Projects Update Deputy Director Vitale is joined by John Baker from Swinerton and Kim Van Truong from ELS Architects. Philip provided an update on the Aquatic Center’s schematic design. Project scope includes a new facility, an indoor and outdoor pool, activity room, swimmer’s lounge, and wind screen. During the construction of the new pool facility, staff hopes to maintain operation of existing pool. Deputy Director Vitale noted that since they shared the concept design in the fall of last year, the design team has continued to have meetings with members of the South San Francisco Aquatics Club and other stakeholders to get feedback on the pool design. Tabling has continued at Orange Pool for the schematic design. Email newsletters continue to be sent out and the project webpage continues to be updated to keep residents informed. The $49 million project budget is broken down into $9 million for soft costs which include things like designs, permits and fees. $40 million is for construction costs. Deputy Director Vitale notes that the Aquatic Center is being funded through the most recent bond sale for Measure W. John Baker from Swinerton reports that they just finished the schematic design process which is the first of the design document phases. Plans, as estimated, are slightly over budget by 9%. He states that they are currently working with City staff for cost saving measures that do not impact the program such as design elements. One additional cost item was identified after receiving the geotechnical report is a soil stabilization mitigation issue. It is not an uncommon situation for the kind of soft soil that we have. Engineers are looking at the ways to mitigate that and costs will be between $1 and $4 million. Those costs are not considered part of the construction cost. John Baker goes on to note, in addition to the base project there are additional elements that could be added if there was funding still available and talks about options they’ve looked at and received pricing for. Option 1: To do an all-electric project. This option would cost $700,000. Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 3 Option 1A: All-electric (pool and building) with the PVT (photovoltaic/thermal) system included. This option would cost $2.6 million. This option may provide a substantial operational savings in terms of the operation of the facility. Another item not currently in the project is a new Veterans Memorial Plaza. This would be most likely at the current location or across Tennis Drive. This would cost between $1.5 to $2 million. Another item that can be added to the project is a multi-purpose room to the Aquatics Center. Cost for this would be $3.5 million. Kim Van Truong from ELS is introduced by Deputy Director Vitale to go over base design and speak on the value engineering options. Kim Van Truong shares a slide of the baseline site plan at the end of 100% schematic design. She explains that everything within the red dashed line is included in the cost estimate for the scope of the project. Kim shares another slide to show how potential changes won’t impact the overall design of the project. The first idea is to remove the shade trellis. It can be removed without effecting the windscreen element and wind at the facility. Shade could be provided more inexpensively by providing umbrellas or other shade structures if needed. We are also proposing to remove the concrete seating under the trellis. This would result in saving around $850,000. Kim Van Truong also states that another change that could be made is to remove the hardscape and replace with softscape like lawn planting or turf. Kim Van Truong shares another slide which shows the main entrance and lobby, pointing out that those will not change. She points out the multi-purpose room, which is an alternate to the design. The indoor pool would look similar to the view shown on the slide and states that by reducing the size of the indoor pool, you’re also able to reduce the size of the natatorium which would amount in a fair amount of savings. Kim Van Truong then gives another example of potential savings in the sitework area included in the project that is outside of the pool enclosure itself. That area could be postponed or done as a second project. By doing this it has a potential saving od $850,000. Kim Van Truong then shares a screen with other options and the related savings. One option notes a smaller indoor pool with 6 lanes at 7’ width, a smaller natatorium, removed trellis and seating, and replace softscape for hardscape. This with the site reduction previously talked about would be a $3.8 million savings. Another option may note that the trellis and seating underneath is removed. Number of lanes in both indoor and outdoor pool remain the same but width of lanes is reduced to 7’. Replace softscape for hardscape. Reduced natatorium. One thing to note about this option is that the outdoor pool will no longer be a 25-meter pool, but you are still able to have competitions. Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 4 The competitions would still happen in the 25-yard direction. These changes along with the site reductions would result in a savings of $3.0 million. Commissioner Camacho asks how much it would save to remove the trellis, seating and softscape so that the lanes of the pools do not have to be touched. Kim responded that just removing the trellis and seating would save $850,000. As for replacing the softscape with hardscape it would depend; to put it in perspective, a concrete pool deck can range from $45 to $50 a square foot whereas something like lawn is $15 to $20 per square foot. Deputy Director Vitale adds in that these are just options. We don’t have to pick either of the options and combinations can be used. This meeting and others are to get information from the commissioners and the public to see what the priorities are and to inform possible savings to address the overage of $3.3 million. Director Mediati adds that staff members met today to view these and some other options that we’ll be sharing. We just want to hear what the priorities are. ALL-ELECTRIC STUDY Deputy Director Vitale reintroduces Kim Van Truong who talks about the all-electric study. Kim Van Truong goes on to say that since the last time the project was presented, they have completed the all-electric analysis and there are different level the project can pursue. The current base design includes electrified building with gas heated pools. The annual operational cost for this is $255,000 per year. Option 1: Would be to electrify the pool suing heat pumps and supplement with electricity from the utility provider. It would generate greenhouse gas emissions on site. The initial incremental cost would be $672,000 and annual operational costs would be $282,000 a year. Option 2: In addition to the heat pumps, you can install PVT on site. These are dual photovoltaic and thermal panels which generate both heat and electricity and could be installed on top of the natatorium. Initial incremental cost would be $2,265,750 and annual costs would be $165,400 per year. Commissioner Uy asked how long the life is on the PVT and how much would it cost to replace them. Deputy Director Vitale responded that they could look into and respond back whether through memo or at a Council meeting what the life expectancy and cost is for the PV versus the PVT. He also states that they have started to have conversations with Peninsula Clean Energy who have some approaches and may be able to help offset some of the capital cost for the PV version. This study that was conducted was to understand what it would cost to do all electric building and what the cost would be to do an electric building with the PVTs to see what direction we would like to go. This is the time in the design process to incorporate those pieces if chosen. Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 5 Kim Van Truong explains that the pool heating takes up 80% of the demand of the entire project and although making the building all electric will be fairly easy, heating the pool will be the challenge on this project. With option 1, the saving will be $2.4 million over 25 years and with option 2, the saving would be $3.38 million over 25 years and would be generating over 41% of the overall demand. Kim Van Truong shares a slide that shows how much more the natural gas price surges are compared to the increase in California electricity prices. A lot of the major utility companies are aiming to move away from gas by 2030 and a lot of municipal clients are moving towards being all electric as well. Commissioner Uy asked if there has been any thought into potentially having a battery system on site that could capture some of the energy. Deputy Director Vitale responded that in some of the conversations with Peninsula Clean Energy, they learned that they have some incentive programs not only to help fund the solar panels but also programs to have battery storage onsite. He states that they are excited to learn more about those incentives and if they do incorporate them into the project, how much space it would take up and what the return would be. We are starting to look at those incentives, but they were not part of the all-electric study that was done. Commissioner Camacho stated that the question that Commissioner Uy asked about the lifespan is important because if the lifespan is less than 13 years than it wouldn’t make sense to spend that money for the PVT, unless Peninsula Clean Energy offset some of that cost. Veterans Memorial Deputy Director Vitale shares a slide to show different options of where it could be moved to. With the construction of the new facility, the Veterans Memorial items will be displaced. There are a few options of where they can be moved to. Option 1: The entry plaza to the new Aquatic Center. Good location because its prominent and that area can accommodate some events. Moving to this location will fit within the budget. Option 2: Relocating to the landscape area at the end of Tennis Drive parking lot. Relocating to this location would also fit within the budget. Options 3: Because of the desire to have an area to have bigger events, a new Veterans Plaza could be created in the same area as option 2. It’s a prominent area and the parking lot could be readjusted to fit the plaza. This area would be out of budget and the estimated cost would be $1.5 to $2 million. OPERATION STUDY The consultant company initially looked at the existing Orange Pool which serves roughly 100,000 people per year and through our fees which they noted to be very low and made a couple of recommendations. Since the new pool space will almost be twice as big and could potentially serve almost twice as many people, we could implement a minor fee increase. Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 6 Revenue would be almost $2 million a year and operation costs would be around $600,000 which would be about a 77% cost recovery. The consultant also gave another scenario which would be to increase fees even a little bit higher, which would still be competitive with our nearby municipal pool facilities but would have a higher revenue which would have a higher cost recovery of 86%. Deputy Director Vitale states that this is to give everyone a sense of how much more we’re going to get in capital investment. Other things still need to be factored in like hiring more lifeguards and the maintenance of the facility. SCHEDULE City Council will receive the schematic design update, followed by Design Review Board and Planning Commission in March. Staff will continue to update the Park and Recreation Commission and City Council in the spring as we move to wrap up design development. Deputy Director Vitale states that their intent is to finish construction documents this summer then go out to bid and start construction in the fall and open the new pool in spring 2025. Chair Firpo asks staff to call upon members of the public who would like to speak. Carlos Moreno states that he was attending the meeting on a personal basis but wanted to share some information because he works for Peninsula Clean Energy and gave the original presentation to staff. Carlos Moreno gives some broad points and doesn’t get into specifics since it’s only the beginning stages of this program. He states that the point of this program is to put all the capital expenses upfront so that the only cost for the city would have to pay for is the energy cost. Carlos Moreno explains that this is the second round of this program and there are a few sites in development from the first round which all saw savings immediately on their energy bill. Chair Firpo asked Carlos Moreno if he knew how long the photovoltaic panels would last. Carlos Moreno responded that at least for the current round of these contracts they should last around 20 years. Edward Toatley is the next public speaker. He states that he is questioning making the lanes smaller in width. He shares that he recently was with the swim team at Oceana and heard complaints from parents about the lanes being too small and crowded. He gave another example of a meet in Milpitas where they had 60 swimmers in a lane because they had a meet with 600 swimmers. Narrowing the lanes will cause a problem during meets. Deputy Director Vitale thanked Edward Toatley for those comments. He goes on to say that they are just looking at options and trying to hear from the community on what they prioritize; number of lanes or lane width so that they can see where they can address the overage of the $3.3 million. Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 7 Next public speaker is William Oliver. He shares that he agrees with Edward Toatley in not decreasing the lane widths. As a swim team they would like to train the width as well as the length of the pool because that would be 25 meters. He asks for clarification on if the plan is to decrease the length or width of the pool. Deputy Director Vitale responds that it’s not one or the other. Currently they are exploring if we reduced the lane width how much money could we save. By doing that it reduces the overall width which makes it no longer 25 meters. We’re trying to hear from everyone how much of a priority having the 25 meter is. William Oliver replies to Deputy Director Vitale’s explanation. He said they would prefer to keep the pool at 25 meters. We plan on having competitions in the form of 25 meters as well as 25 yards. William Oliver also shares that there is a need for as much deck space as possible. When there is soft space and people are walking on it during competitions it’s going to turn into mud at some point which will create a mess. Chair Firpo asked William Oliver if he prefers a larger lane than the current 7 feet. William Oliver responds that he prefers lanes 7.5 feet or wider. With trainings and competitions, he would like to have the lanes as wide as possible. Next public speaker is Rosalind Stewart. She’s been a regular at the pool for many years and agrees that the pool width needs to be bigger. Director Mediati responded that they could possibly go to Oceana to measure the lanes to get a baseline. Commissioner Uy shares that he likes the idea of the PVT and feels like the city needs to move towards being more environmentally friendly. He thinks the cost could be offset but would like to see the real numbers. Next, Commissioner Uy gives his thoughts on the pool widths and lengths and believes that if the pool is being created to support our swim team and engage in activities, then we should go all in with them. We should create a pool that is the right size and find somewhere else to cut corners for example the multi-use room. He believes the hardscape should be used everywhere because the outdoor pool will be primarily used for competitions. Commissioner Lock agrees that we should do everything possible to maintain the width. He agrees with Commissioner Uy that one of the options to cut back on cost would be to remove the multi-purpose room. Deputy Director Vitale responds to clarify that the base design does include an activity room, which is a smaller room that can be used for parties, trainings, or waiting space for parents and is in the current budget. The multi-purpose room is a separate room that is not in the current budget and is listed as an alternate. Commissioner Camacho agrees to prioritize what is needed to have an impactful pool to be used for the community and what it is intended for. If that means, it’s not as nice looking as Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 8 far as design or the building isn’t as flashy that’s ok. Maybe look to see of the lobby could be made smaller. Little things like that could add up. Commissioner Camacho also adds that in future presentations, she would like to see the options individually priced so that you could pick and choose things and know what it would add up to. She also asks if the fee increases can be separated by classes versus rentals and what the fee increases would be in dollars; maybe think about doing a smaller increase in fees for classes compared to fees for rentals. Commissioner Burgo agrees that cutting out the trellis and having umbrellas is more cost effective. She is on the fence regarding the hardscape versus softscape. Her concerns are if it’s all concrete, it could potentially be too hot. If there is turf, the maintenance of the turf and the granules getting all over the place when wet. With a lawn there’s potential for mud to get all over the place when too wet. Commissioner Burgo asks the question if it is possible to have concrete with artificial grass over it. She also likes the idea of cutting out the sitework area outside of the pool enclosure to help cut down cost so that we can maintain the size and lane widths of the pools. Commissioner Burgo says she’s leaning more towards the PV option. She asks if starting with the PV option, once they make the money back or if we get a grant of some type, would converting to the PVT be an option. She would also like to see a breakdown in fees for the pool to see where we need to be to break even. For the Veterans Memorial, Commissioner Burgo prefers options 1 or 2. Secretary Battaglia wants to make sure that the pool remains a community pool. She has no other comment at this time. Vice Chair DeNardi states that hearing from the community and swim teams that the 25 meters and the 25-yard form is what is needed, then we need to go in the direction of what those needs are from the community who is using it daily. Vice Chair DeNardi goes on to say that she would also like to see what other swimming pools rental fees are in the area because we’d like to see class fee stay around where they are, noting perhaps rentals can be increased a bit. Chair Firpo comments he would like to see no reduction with the pools, maybe less lanes so the lanes can be wider if we had to. He especially does not want to see reduction in size for the indoor pool because on cooler days more people are going to use the indoor pool and would need adequate space. As for the all-electric, if what Mr. Moreno says is true and it last around 20 years, it’s a no brainer to help with costs. Chair Firpo comments that we need to do a nice job with the Veterans Memorial move and feels like Council is going to make this a priority as well. He states that he would like to keep fees for the pool as close as possible to what we have today for the residents. He likes Commissioner Burgo’s idea of putting turf on top of the concrete, if possible, to provide a little cushion and warmth when sitting on it versus just concrete. Deputy Director Vitale adds that if anyone has additional questions or comments, there is a comment section on the project webpage, and you can also send emails to [email protected]. Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 9 VIII. New Business A. Lindenville Specific Plan Update Billy Gross, Principal Planner for the City of South San Francisco, states that City Council adopted the general plan updates, the accompanying zoning updates, and the climate action plan in October. The Lindenville sub area was one of the four areas identified in the action plan. We received a grant through Metropolitan Transportation Commission and used some City money to start on a Lindenville specific plan. That effort was started towards the late summer of last year and worked through community engagement and is now moving forward with looking at alternatives and feedback from the public and different Commissions and Committees. Ultimately, we’re planning to go to City Council at the end of February to ask them to select a preferred alternative. Meghan McNulty from Raimi & Associates gives update on the specific plan. Meghan McNulty shares a slide that shows the boundaries of Lindenville and a slide of a list of existing plans and studies that they are using to build from. She shares that they will be conducting technical work to complement the community engagement component of this process. These studies will analyze current conditions of Lindenville like water supply, utilities, and transportation. Meghan McNulty goes on to explain that they have a series of activities that are being conducted for community engagement including stakeholder and focus group meetings, community workshops, and online surveys. She shares that they’ve launched the project website and encourages everyone to check it out. Some of the feedback they received in the first round of engagement was a lot about open spaces and parks, the desire to revitalize Colma Creek, and promotion of cultural arts. They also heard a lot about maintaining industrial uses and having a balance between tech and industrial and supporting local businesses. Round two of activities started in December with an online survey that is currently live, community workshop, virtual stakeholder meeting and Planning Commission meeting. There are a couple more of Commission and Council meetings in February. Commissioner Uy asked what the current population of Lindenville is and what is the projected population in the next couple of years. Principal Planner Billy Gross responded that the housing element they are moving forward with, will require us to identify the ability to have at least 4,000 units. He explains that the general plan will last around 2.5 to 3 housing element cycles, and we know that the requirement is going to become larger in future cycles because of our employment growth. The general plan looked at accommodating between 14,000 and 17,000 housing units within the city. In the Lindenville area, adopted as part of the general plan, was approximately 5,500 housing units. Meghan McNulty shares background information on the Lindenville area and shares a slide that shows that currently the existing land in the Lindenville area is used for mostly Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 10 industrial uses. She also states that we are starting to see some changes with a small amount of R&D and will start to see more with the Southline Development. She makes note that Lindenville is limited in the way of retail and services, parks and open spaces. These are things to think about as we plan for this area. Currently there are no City parks, trails and very few trees in the Lindenville area. There are also several environmental challenges to consider as Lindenville grows like, sea level rise, ground contamination from the industrial use and compatibility between residential and industrial uses. Meghan McNulty shares that the general plan establishes a land use policy that retains a large portion of Lindenville for industrial services and transportation uses. It also extends the urban fabric downtown, south around Colma Creek and into Lindenville. It creates a mixed-use environment on South Spruce Avenue. The general plan vision is to also transform the Colma Creek area into a walkable corridor and protects against sea level rise, provides biodiversity, and creates an amenity and recreational space for the residents of the city. In addition to the land use policy for Lindenville, there are several district and city- wide policies that will guide preparation of the specific plan. The general plan establishes a direction where different open spaces should be well connected to the trail network, and bicycle connection should be established as identified in the active South City plan. Meghan McNulty shares a map that illustrates a number of potential active transportation connections as identified in the active South City plan. Taking all the information and the general plans vision statement for Lindenville, they developed a couple of tool kits and example alternatives to share with the Commission. There are 2 components, the first is the “kit of parts” and the second is three example alternatives. The kit of parts includes 6 different tool kits which focus on different aspects in things like housing, open spaces and blue-green infrastructure, employment uses and more. The idea is to mix and match different options form these toolkits. For today, we’ll focus on the open spaces and blue-green infrastructure framework. The toolkit for the blue-green infrastructure are landscapes that contributes to open space and water management. The options in this toolkit are intended to improve ecology, provides spaces for people to gather, to support storm water management and to support community resilience. Meghan McNulty shares a screen that shows the different options that include parks, mini parks, linear parks, plazas, trails, and green streets that are intended to be applied throughout various locations in the Lindenville area. Meghan McNulty then shares slides of 3 example alternatives and what they show is how all the items from the kit can fit together and form land use frameworks for inclusion in the plan. Alternative one is the least transformative compared to the general plan because it strives for a balance of industrial, commercial, mixed uses and residential land uses. She points out the alternative three is the most transformative because it dedicates more land for mixed use and open spaces, which in turn leaves less room for industrial uses. Alternative one focuses options for open space and blue green infrastructure along Colma Creek. In this scenario other new spaces would be added in Lindenville on a site-by-site basis as opportunities arise. In alternative two there is more open space area. There would be blue green open space and blue green infrastructure on the south side of Colma Creek and a new linear park connection going south from Colma Creek to Victory Avenue. Alternative three is the most ambitious vision for open space and blue green infrastructure. Colma Creek Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 11 would be naturalized, and open space and blue green infrastructure would be expanded on both sides of the creek. A linear park would provide connections from Colma Creek to Centennial Trail and generally more open space throughout the district. Principal Planner Billy Gross adds that the alternatives do not have to be exclusive. We can mix and match the kit of parts. Meghan McNulty shares that beyond just the land use, the specific plan can contain policies. She shares a list of policy ideas for consideration. Some of the ideas include connecting Lindenville internally and externally to other parts of the city and beyond through parks, trails and transportation. Another policy to consider, to allow transfer development away from Colma Creek to create more opportunities for Colma Creek enhancement. Commissioner Uy asked what kind of housing is being planned to be built there. Meghan McNulty responded that there are a variety of different options that are being proposed and nothing has been decided yet. Commissioner Uy responded that the only reason he asked is because to plan the future open spaces, it will make a difference who we’re trying to create for. It will make a difference in recommendations of open space if housing is more live work style for professionals or created more families. Principal Planner Billy Gross responded that the area is big enough that he hopes we can accommodate all types. He said that if there are certain types of open space types you’d like to see with certain housing types, it would be good to know. Commissioner Lock shares that he walks through the Lindenville area at least once a month and said there is a significant lack of infrastructure in that area. Linden is a very narrow street as is it and is hard to walk down or ride a bicycle. He then asked about the little patch of former tracks at the south side of Railroad Ave being a possibility for an open space. Principal Planner Billy Gross responded that the spur at that parcel is connect to a rail parcel that fronts on the south side of Railroad Ave. There is a preliminary application in to build town homes along the south side and that spur would then be open space. So that is currently a space they’re looking at. He agrees that the width on most of the roads in Lindenville are very narrow and said that it’s limited on what can be done there. Part of the decision will be on the land uses we choose in different areas. For example, if one of the corridors is predominately industrial and the other is predominantly residential then may we choose the residential as primary for a bicycle pathway. Spruce Ave is a little wider than most other streets in Lindenville, so we are looking to see if we can do a little more with that road and what else can be accommodated there. Mobility and adequate access for all the users are being looked at. Commissioner Lock then asks about the small green area on the slide that is surrounded by the industrial area. Principal Planner Billy responds that area is a standalone space that could be some level of open space. It’s going to be hard to connect to the larger area. He explains that 5 acres is Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 12 what is necessary to meet the requirement of open space for the Lindenville area, and because that’s not a small amount of space we’re trying to see how much of that we can get from the Colma Creek corridor if we were to redo some of that. He then asks if space requirements in the area are not being met, are there smaller recreational needs or certain types of facilities we should prioritize. Commissioner Camacho asked if more green infrastructures could be added to the current tool kits list or separately, for example rain gardens or infiltration basins. Since some of the areas will be dug up with development, could you make agreements with the developers to add those kinds of green infrastructure and include it in as a detail when doing the trails and paths. If it’s new development, then can we add blue roofs to capture rainwater and green roofs these are steps for the planning department to check on. Commissioner Camacho likes alternative three because it would be expanding Colma Creek, giving Old Town additional green space and connect it down closer to El Camino like a trail or expanding Sister Cities. It seems like this alternative would have a better transition between industrial, commercial and residential. Chair Firpo asks if there are members of the public who would like to speak. Carlos Moreno states that he is a cyclist and riding on Linden can be terrifying. He’s followed the active South City plan and it looks promising but when it comes to parking spots it can get tough. He would like to see safer biking lanes. Commissioner Burgo states that she thinks a dog park is necessary and will benefit the most regardless of the type of residential area. Secretary Battaglia makes comment regarding seeing shows that have roof gardens and one that had a soccer field on the roof and wonders if that is something we could be done here. It would help give more green spots in residential and industrial areas on the new building being built. Principal Planner Billy Gross responded that they call those privately operated public open spaces and we now allow that as a way to help us get additional recreation or park. We don’t have to maintain it, which is one of the hardest parts for us. Vice Chair DeNardi says her concern right now is the air quality in the area. When there are businesses that have been there for a long time, commercial vehicle starting up every morning and people living there among all that, she would like to reserve her opinion on parks and open spaces until we see the technical studies on air quality. Another concern is about current small business owners in the area, are they going to asked to move somewhere else? Principal Planner Billy Gross responds that alternative one is basically what is in the general plan as of October. Someone could come in tomorrow and submit an application to do a residential project on the northern side of Colma Creek and the south side of Colma Creek. This is a long-term vision and transition. We’ve already approved some residential projects Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 13 in the northeast portion of Lindenville. There are going to be impacts to small businesses in that area and we’re already seeing impacts just based on the larger regional trends from cost for land. For air quality concerns, we have done some high-level analysis when we adopted the general plan and any of the housing projects that come in will have to do their own specific analysis and may have to have specific mitigation measures. Commissioner Lock would like to see a much more formal connection to the existing green spaces in all of South San Francisco. He likes the idea of some sort of extension along Canal. Working off what Commissioner Camacho said, take Sister Cities and make a formal extension along Canal all the way to the Bay Trail. That way if you can’t have the amount of green space targeted, at least people have a nice way of getting to our existing green space. Chair Firpo shares that he realizes this is for the future and there may be more uses and residents in the future. He goes on to say that he agrees with Commissioner Lock in looking at connecting areas to the parks and trails we have now. Maybe connecting to these areas in a better way will accomplish getting some more of those open spaces. He likes the idea of running the trail all the way to Bay Trail. He asks the question if it possible to have a trail along the Caltrain tracks, so there aren’t so many intersections that bikers and walkers have to go through, that would get you almost to San Bruno Caltrain from the station in South San Francisco. Chair Firpo suggests that one of the things left out that may fit in that area is a gym. If there is an existing building that the City was to acquire, it would be a good opportunity for residents to use the facility there since the closest other one is Terrabay. B. SSFUSD Joint Use Agreement Update Director Mediati gives update that earlier in the year they heard from the school district that they would like to renegotiate the joint use agreement. The current agreement has been in place since 2008. The goal is to maximize public benefit of city and district facilities by providing access and use to the public for little or no fee. Fees may be collected to cover some direct out of pocket costs, for example overtime. In some cases where there is a great deal of community/public use the City may assume some of the maintenance of those facilities, for example the ball fields. Negotiations have been going well. Chair Firpo asks if Sunshine Garden Park will be part of this agreement and about the track at El Camino High School. Director Mediati responded that the City and district still need to clarify that one particular site because of the hours in which it would be available for public use because they also have a tremendous demand for that site. The use is less concerning at South City High because it seems there is more availability for that location. He goes on to say that we’ve put in the request to have an opportunity to have all playground sites included. Not sure to what the extent the district will want that to be added, however they have been good about partnering with the city and opening the playgrounds when they are not being used by the school, especially at Sunshine Gardens. Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 14 Commissioner Uy asks if this includes the green space that is in between Westborough Middle School and Westborough Park. Director Mediati responded that they are working to clarify the specific areas there. Not sure if that area is being contemplated for the 2023 revision but will check and report back. Commissioner Uy says that area is huge amount of wasted space for the City and that the district hasn’t allowed use of that area because of potential conflicts with parking and the motorcycle classes, which is revenue for them. He suggests if the City could do something to offset that loss for them then we would get use of that field to support large scale team sports. Director Mediati responded that the City Council members on the School District Liaison Committee brought the field up and said it’s a great opportunity site and asked why it wasn’t being used. One point that was made was the motorcycle classes and that the field is in disrepair. Director Mediati also says he’s not for certain, but believes this is one of the sites they are looking at for their new bond measure that will be coming forth. Commissioner Uy commented that it is his understanding that a lot of the community groups that are interested in youth sports would help to repair the field in kind for the ability to use the fields. Commissioner Camacho is happy to hear that we are trying to add playgrounds of the elementary schools to that list. It’s a safe place for kids to play or ride bikes away from cars. She also asked if it would be possible to list parks and picnic sites for specific school use. For example, Monte Verde takes the kindergarten class to Sellick Park every year for a field trip. For Los Cerritos it can be Orange Park since its down the street. Then it would be like a partnership. Commissioner Camacho asks if they will be updating the list of facilities as they meet annually. Director Mediati responded that it would probably need to be a side letter or amendment to the agreement and would probably still need City Council and Board of Trustee action. Director Mediati added that childcare will continue to be a separate document. Commissioner Camacho asked if the portables, like at Ponderosa, were City property and if maintenance for those are clarified in the agreement as far as who is responsible for it. Recreation Supervisor Laura Armanino responded that she believes the portables are district property. Historically, going back 20 years when there was only one portable, the City has taken care of the interior and school district has taken care of the exterior. Since then, it has changed a couple of times and Director Mediati and the District will need to decide on who is responsible for what moving forward. Commissioner Camacho asked if it could be written in the agreement that if the district is using bond measures for new builds, that we can offer services or ideas for those since we’ll be the ones maintaining it. Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 15 Director Mediati responded he thinks that we could do it with new construction or improvements that directly affect one another. IX. Friends of Parks and Recreation: Deputy Director Duldulao reported there are no updates at this time. X. Beautification Committee: Director Mediati reported there are no updates at this time. XI. Items from Commission: Commissioner Uy reports that he heard from members of the community tennis courts lights at Orange Park are out and asked if we can get someone out to fix. He also reports that he spoke with Director Mediati earlier in the week about the trees along El Camino having braces and falling over. These trees are not owned by the City and Director Mediati came up with a solution to inform the property owner. Commissioner Lock asks about the taped off area at the ball field at Paradise Valley. Manager Richardson responded that there is a tree there that was identified as being a hazardous tree. It is a school district tree and we’ve notified them about it. We’re hoping that we can work with them and/or they’ll expedite the work to take care of it. Commissioner Lock inquired about the status of the former Boys and Girls Clubhouse. Director Mediati responds that we are going to try again to offer the Kids Club program at that site in this next session. It will be more of a class based after school program that each day will have a different theme. The next session is starting soon and in the next couple of weeks our hope is to reactivate that program. Commissioner Lock then asked how the park staff held up during the storms. Manager Richardson responded that generally we held up well. Overall, across the city we had about 50 incidents and lost about 10 trees. On Sign Hill we did have some minor mudslides but were able to mitigate those and no homes were put at risk. We weathered well in main rains but when the storms that came in after and everything was saturated already is when we started to see issues. Manager Richardson states that he is working on addressing those and getting some contractors on board because the erosion concerns are larger than we can handle in house. Other than that, no real flooding, or major issues. He says that there are some areas in the parks that are closed off. At the upper area of Westborough Park some trees fell on the upper pathway. At Brentwood Park a large tree uprooted and knocked down some power lines and fell on a couple of homes that PG&E mitigated and responded to. The back of the park is closed due to some hanging limbs and will remain closed until the area dries up enough to get equipment back there. A tree limb fell at the Orange Park ball field project and struck one of the light poles and caused minor damage. A large tree came down Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 16 at Alta Loma Park but luckily no homes were damaged. Given what other cities are dealing with now, we’ve done okay. Commissioner Lock talks about the slides on San Bruno Mountain which are coming down onto Hillside. He would like to know if that is the City’s responsibility. Manager Richardson responded that it is County property and their responsibility. He goes on to say if rocks fall onto the road, typically we’ll clear the hazard. Commissioner Lock then asked about the storm water capture project, and if water was being collected. Director Mediati responded that he believes they are still testing. We didn’t capture any water on this go around. Manager Richardson adds that during high storm flows, it will close, so the system is not overwhelmed. These systems are designed to operate during low and minimum flow. Commissioner Camacho shares about Wreath Workshop being a huge success and says that the workshop may be changed to the second Saturday of December this year. She shares about another event that IPP will be having at Sellick Park on February 4th. Commissioner Camacho asks a question regarding the March calendar and the San Francisco Opera at Orange Park. Manager O’Brien responded that they are partnering with the San Francisco Opera and will be hosting a 3-day event. South San Francisco is one out of four cities selected for this event. The dates and times for the event will be Friday March 17th at 7:30pm, Saturday March 18th at 7:30pm and Sunday March 19th at 2pm. The event will be free to the public. Commissioner Burgo shares that she attended the Nutcracker which she found to be amazing. Secretary Battaglia shares that she enjoys the Christmas lights around the city and thanked staff for doing that. She enjoyed the Wreath Making Workshop and the Nutcracker, which she attended with a friend. She also attended the Santa comes to Town event and the Women’s Club / Chamber of Commerce open house. Vice Chair DeNardi shares that she attended the Cultural Arts focus group and the affordable housing HUD meeting. She enjoys the Wreath Workshop and that it gives the community options to pick up their materials to bring home and do at their leisure. Vice Chair DeNardi shares that she was also involved with the Kiwanis Club for Santa Comes to Town and states that the weather was perfect that day. She thanks staff for putting on such wonderful events for the community. She attended the community workshop with the skateboard community and was impressed by the great representation there of the skateboard community. Vice Chair DeNardi also attended the community outreach at the Fire Station 61 regarding the Lindenville project with her husband and were able to share some insight. She shares that she attended the Nutcracker with her mother-in-law and thought it was a fantastic Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 17 production. Vice Chair DeNardi thanks staff for offering a bocce league for the community. Likes that the information for the bocce league is on the back of the winter brochure, but noted an incorrect email address was used. Deputy Director Duldulao responded that she will investigate that. She said that they were putting that as a prompt placeholder but in the spring guide, people will have the opportunity to register, so the information will be clearer. Vice Chair DeNardi shares that she like that the shrubbery has been trimmed down along the tennis courts in the sculpture garden and behind the bench in front of the bocce courts. Chair Firpo shares that he picked up a wreath to bring home and that he heard both sessions were packed. He’s heard people say that they should do another and suggests maybe it would be worthwhile. He shares that he was in the EOC most of the days during the storms and commends Director Mediati, Manager Richardson, and all staff on doing such a good job. Chair Firpo thanks Commissioner Lock for his amazing job as chair. XII. Items from Staff: A. Calendar of Events Deputy Director Duldulao refers to the brochure in the calendar of events included in the packet and points out a couple of dates. Tomorrow is the Valentines for the troops event and breakfast will be provided for anyone interested in joining. There is also a 2D art show coming up. Deputy Director Duldulao shares that they’re glad to have a lot of their signature events back and points out that some of the events in the fall and late summer are still listed as TBD because they’re waiting to see when they’re going to open LPR and construction at Orange Park. The hope is to have a little more information in the coming weeks so we can get dates set. B. Administrative Update The administrative updates were let out of the packet so they will be emailed to the Commissioners. Director Mediati gives update that it sounds like the emergency declaration that gives us the Brown Act exemption to meeting in person maybe set to end at the end of February. It looks like the March meeting will possibly be in person. Director Mediati will try to update everyone before the February meeting. Manager O’Brien shares information on the CPRS conference in San Diego scheduled in April 3-6. She goes on to say for the people interested in going, the pre-registration ends January 26 and to contact Director Mediati if interested in going. Manager Richardson shares that he’s recently start the master plan process for Sign Hill. He has a consultant on board and will be coming back to the Commission with updates in the upcoming months. We’ll be working with Gates & Associates and WRA who also worked on planning at San Mateo County’s open space master plan and their trail alignments. This master plan will oversee both trail alignments, making the more accessible, managing that with sustainable and beneficial maintenance activities and habitat prevention for endangered species. Parks and Recreation Commission Minutes of the Meeting of January 17, 2023 Page 18 Deputy Director Duldulao shares with the Commission storm response information on the Recreation side. They would be responsible for providing temporary shelter for up to 150 people. In this case it was because of power outage and fortunately we didn’t have to deal with people who were displaced because of the storm. She adds that there is a lot of administration stuff that comes with that like time keeping and reporting. XIII. Adjournment: 10:12 p.m. Respectfully submitted by Jeanette Yoshida, Administrative Assistant II Next Meeting: February 21, 2023 Staff Report DATE: February 21, 2023 TO: Parks and Recreation Commission FROM: Erin O’Brien, Parks and Recreation Business Manager SUBJECT: Mid-Year Budget Appropriation Requests for Fiscal Year 2022-23 RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of the Department’s proposed mid-year budget appropriation requests for the Fiscal Year 2022-23 Operating Budget. BACKGROUND/DISCUSSION At the beginning of each calendar year, which also marks the mid-point in the fiscal year, the City revisits the status of its operating budget, and reviews and amends the budget based on actual expenditures, revenues, and internal and external factors that may impact City operations. The Parks and Recreation Department identified several appropriation requests pertinent to the current Fiscal Year. At the time of preparation of the new Fiscal Year Budget the Department had been advised to submit requests related to the Community Civic Campus at mid-year. Requests submitted in this package related to the Community Civic Campus have been identified as time sensitive for the upkeep of the campus and successful opening of the Library | Parks and Recreation Center. Mid-Year Funding Requests for Fiscal Year 2022-23 Several mid-year budget items were presented to the City Council Budget Subcommittee on February 15, 2023. A summary of the Parks and Recreation Department’s requests approved by the Budget Subcommittee for City Council consideration are listed below. Staff Report To: Parks and Recreation Commission Date: February 21, 2023 Subject: Mid-Year Budget Appropriation Requests for Fiscal Year 2022-23 Page: 2 FY 2022-23 Proposed General Fund Personnel Appropriation Requests Approved for City Council Consideration Request FTE Amount Management Analyst II – L|PR Community Resource Analyst – shared with Library 1.0 $53,000.00 Recreation Leader III (hourly) • L|PR Community Resource Clerks (2.0) – shared with Library • L|PR Building Attendees (0.5) – shared with Library • Seniors Congregate Meal Program (0.4) • SF Opera event support staff (0.19) 3.09 $64,000.00 Recreation Instructor (hourly) – L|PR classes 3.0 $ 51,000.00 Recreation & Community Services Coordinator – budget correction 1.0 $70,000.00 Park Maintenance Worker – Civic Campus 1.0 $32,000.00 Park Maintenance Worker (hourly) – budget correction 1.30 $113,000.00 Senior Building Maintenance Custodian – Civic Campus 2.0 $61,000.00 Building Maintenance Custodian – Civic Campus 4.0 $111,000.00 Total $555,000.00 FY 2022-23 Proposed General Fund Supplies & Services Appropriation Requests Approved for City Council Consideration Request Amount Corporation Yard HVAC system repairs $25,000.00 Upgrade MERV 13 HVAC for various city buildings $80,000.00 Police Station bird mitigation $ 40,000.00 MSB fire sprinkler deficiency repairs $ 41,000.00 New pool pump $11,000.00 Support for the SF Opera pop-up series $30,000.00 Consulting services for the implementation of the Childcare Master Plan $150,000.00 Total $377,000.00 FY 2022-23 Proposed Non-General Fund Appropriation Requests Approved for City Council Consideration Request Funding Source Amount Park Maintenance Worker – hourly Common Greens $1,000.00 Oyster Point maintenance supplies Oyster Point CFD $20,000.00 Oyster Point water cost adjustments Oyster Point CFD $ 51,000.00 Orange Memorial Park Ballfield restroom refurbishing Infrastructure Reserve $ 41,000.00 Staff Report To: Parks and Recreation Commission Date: February 21, 2023 Subject: Mid-Year Budget Appropriation Requests for Fiscal Year 2022-23 Page: 3 Orange Memorial Park Tennis Court restroom refurbishing Infrastructure Reserve $50,000.00 Orange Memorial Park Basketball Court restroom refurbishing Infrastructure Reserve $50,000.00 Repaving tennis courts Infrastructure Reserve $94,000.00 Total $307,000.00 Conclusion This report summarizes the proposed mid-year amendments to the Parks and Recreation operating budget. These have been vetted and approved by the City Council Budget Subcommittee and will go before the full City Council on February 22, 2023. Starting later this month, planning for the Fiscal Year 2023-23 Operating Budget will begin. Staff Report DATE: February 21, 2023 TO: Parks and Recreation Commission FROM: Devin Stenhouse, Interim Recreation Manager SUBJECT: Roberta Teglia Center Water Valve Failure and Flooding Update RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the damages to the Roberta Cerri Teglia Center due to a water valve failure and subsequent flooding and its impact on senior programming. BACKGROUND/DISCUSSION On Thursday, February 9, a maintenance staff was in the process of adjusting a broken pressurized water valve on a toilet on the third floor of the Roberta Cerri Teglia Center when the valve catastrophically failed, and a good deal of water flowed out of a supply line before the water to the building could be shut off. The “Full of Fun” program for young adults with disabilities happened to be in the building participating in an event, but fortunately, no one was injured as staff and volunteers quickly assisted them out of the building. Unfortunately, some areas on all three floors of the building flooded. Water from the upper floors leaked onto the lower floors, damaging flooring, ceiling tiles and furniture. In addition to our maintenance staff, the Fire Department responded and was tremendously helpful in pushing standing water out of the building and shoveling out wet debris. A restoration company was dispatched by staff and has since been on site working to extract and dry out as much water as possible to prevent other potential water damage. Damage costs will continue to be assessed. Unfortunately, the Teglia Center will need to be closed while repairs are made. Staff have contacted participants, Redi-Wheels transportation providers, and Adult Day Care clients about the closure. Staff Report To: Parks and Recreation Commission Date: February 21, 2023 Subject: Roberta Teglia Center Water Valve Failure and Flooding Update Page 2 Fortunately, while several programs have been temporarily put on hold, one of its programs has already been relocated and others may be relocated as well. The seasonal AARP Tax-Aide program which takes place on Monday and Saturday mornings has been moved to the Terrabay Gymnasium and Recreation Center. Senior Services program staff are in communication with San Mateo County’s Department of Social Services to approve either the third floor of the Roberta Cerri Teglia Center (which was least impacted by the flooding) or the Alice Pena Bulos Center as a temporary location for the Adult Day Care Program. And the new congregate nutrition program which was originally scheduled to serve lunch from the Teglia Center’s multi-use room, will now be a “grab and go” where registered participants will take a pre-packaged lunch from just outside of the Teglia Center to eat elsewhere. Senior Services program staff are also in communications with the County to potentially permit the kitchen of the Joseph A. Fernekes Building so that registered participants of the congregate nutrition program can be served and eat their meal at this location. Potential temporary locations for other pre-scheduled programs such as ping pong, yoga, karaoke, and tech assistance (as well as several other senior programs) continue to be assessed as staffing, facility availability, and participation communication are evaluated. Program and facility updates will be posted on www.ssf.net/seniors. Participants in pre-registered programs will also be contacted once a plan to reopen is in place. PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: February 2023 Day Date Event Time Location Wednesday 01 Thursday 02 Friday 03 Saturday 04 Sunday 05 Monday 06 Tuesday 07 Congregate Nutrition Program begins (by registration only, Tuesdays and Thursdays, through June 2025) 12:00 p.m. Roberta Cerri Teglia Center (RCTC) Wednesday 08 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 09 Friday 10 Saturday 11 Sunday 12 Monday 13 AARP Foundation Tax-Aide appointments begin (by appointment only, Mondays and Saturdays, February 13 – April 10, 2023) Terrabay Gymnasium and Recreation Center Tuesday 14 Wednesday 15 Thursday 16 Cultural Arts Commission Meeting 6:30 p.m. Online Friday 17 Saturday 18 Sunday 19 Monday 20 Presidents Day – All Programs Closed Tuesday 21 Parks & Recreation Commission Meeting 7:00 p.m. Online Wednesday 22 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 23 Friday 24 Saturday 25 Sunday 26 Monday 27 Spring Resident Registration Begins – Recreation Classes Online/Rec. Office Tuesday 28 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: March 2023 Day Date Event Time Location Wednesday 01 Thursday 02 Friday 03 Saturday 04 Sunday 05 Monday 06 Improving Public Places Zoom Tuesday 07 Wednesday 08 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 09 Friday 10 Youth Art Show 6:00 p.m. MSB Saturday 11 Summer Camp Registration 6:00 a.m. JFRB Youth Baseball Celebration and Parade 9:30 a.m. Alta Loma Park Youth Art Show 10:00 a.m. MSB Sunday 12 Monday 13 Non-resident Class Registration Online/Rec. Tuesday 14 Wednesday 15 Aquatic Class Registration: Residents Online/Rec. Thursday 16 SSF Bocce League Begins 6:00 p.m. OMP Bocce Courts Cultural Arts Commission Meeting 6:30 p.m. TBD Friday 17 SF Opera @ Orange Park 7:30 p.m. Orange Park Saturday 18 SF Opera @ Orange Park 7:30 p.m. Orange Park Sunday 19 SF Opera @ Orange Park 2:00 p.m. Orange Park Monday 20 Tuesday 21 Parks & Recreation Commission Meeting 7:00 p.m. TBD Wednesday 22 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Aquatic Class Registration: Non-Residents Online/Rec. Thursday 23 Friday 24 Saturday 25 Sunday 26 Monday 27 Spring Classes Begin varies All Facilities Spring Camp 7:30 a.m. JFRB Tuesday 28 Spring Camp 7:30 a.m. JFRB Wednesday 29 Spring Camp 7:30 a.m. JFRB Thursday 30 Spring Camp 7:30 a.m. JFRB Friday 31 Spring Camp 7:30 a.m. JFRB PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: April 2023 Day Date Event Time Location Saturday 01 Egg Hunt 8:00 a.m. OMP Soccer Field Sunday 02 Monday 03 2023-2024 After School Recreation Program Public Lottery Registration (April 3 – 7) Joseph A. Fernekes Building Tuesday 04 Wednesday 05 Thursday 06 Friday 07 Saturday 08 Sunday 09 Monday 10 Tuesday 11 Wednesday 12 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 13 Friday 14 Saturday 15 Sunday 16 Monday 17 Tuesday 18 Parks & Recreation Commission 7:00 p.m. MSB Council Chambers Wednesday 19 Thursday 20 Cultural Arts Commission 6:30 p.m. MSB Police Training Room Friday 21 Saturday 22 Sunday 23 Monday 24 Tuesday 25 Wednesday 26 City Council Meeting Online and MSB Council Chambers Thursday 27 Friday 28 Saturday 29 Arbor Day & Earth Day Celebration Sister Cities Park Sunday 30 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: May 2023 Day Date Event Time Location TBD Senior/PD Pancake Breakfast Senior Heath Fair/TBD Monday 01 Improving Public Places Committee meeting 5:30 p.m. Zoom Tuesday 02 Wednesday 03 Thursday 04 Friday 05 Saturday 06 Sunday 07 Monday 08 Res. Reg. Summer Classes Online/Rec. Tuesday 09 Wednesday 10 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 11 Friday 12 Art Show-9/7 MSB Saturday 13 Art Show-9/7 MSB Sunday 14 Monday 15 Tuesday 16 Parks & Recreation Commission Meeting 7:00 p.m. Online Wednesday 17 Thursday 18 Cultural Arts Commission Meeting 6:30 p.m. Online Friday 19 Saturday 20 Sunday 21 Monday 22 Non-resident Registration Online/Rec. Tuesday 23 Wednesday 24 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 25 Friday 26 Preschool Graduation JFRB Saturday 27 Sunday 28 Start of Summer Camp Monday 29 Memorial Day – All Offices/Programs Closed Memorial Day Flag Ceremony All Programs Closed Eternal Flame Tuesday 30 Wednesday 31 CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: January 19, 2023 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Siebecker Preschool Update As a result of the recent heavy rains, there was minor flooding in the basement at Siebecker Preschool. The hot water heater and two furnaces located in the basement were damaged. Facility Maintenance staff replaced the hot water heater and elevated all equipment above the ground to avoid future flood damage, but had to wait on parts to repair the furnaces. Since the preschool could not be heated, Siebecker Preschool was relocated to the Alice Peña Bulos Community Center alongside Westborough Preschool. The community center site is licensed to operate as a preschool for a temporary increase in capacity in case of emergencies, such as this one. Siebecker Preschool was closed along with many City programs on Thursday, January 5 and remained closed through Friday, January 6. Anticipating that repairs to the furnaces may require a few days, the Siebecker teachers gathered all the necessary supplies and brought them to the Alice Peña Bulos Community Center in preparation of operating at that location. Parents were notified of the relocation, and they were thankful we were able to offer a different location rather than a prolonged closure. The impact to the recreation classes at the Alice Peña Bulos Community Center during this temporary relocation was minimal. The yoga class that was scheduled to begin on Monday, January 9 was relocated to the Municipal Services Building. Kindergarten aged classes that use the small activity room in the morning, Monday through Thursday, operated simultaneously with preschool. The relocation was only for one day since the repairs to one of the two furnaces was completed and the large activity room at Siebecker Preschool now has heating. Repairs to the second furnace that heats the staff office, hallway, and two small activity rooms are underway. If necessary, space heaters will be used in these smaller spaces until repairs are completed. Park and Recreation Department Update January 19, 2023 Page 2 of 3 Youth Enrichment Services (YES) Program Update Winter After School Program Activities December 2022 was a flurry of activity for Youth Enrichment Services. Children were busy creating gifts for their family and enjoyed a wide variety of holiday-themed activities. Some of the projects included STEM programs, origami ornaments, homemade snow, gingerbread houses, coffee filter poinsettias, hot chocolate experiments, and snowball launchers. At Ponderosa, the children provided their families with a holiday performance. Acts included “Let It Snow,” “Santa Claus Is Coming to Town,” “Jingle Bell Rock,” “You’re a Mean One Mr. Grinch,” and “Feliz Navidad.” Special guest appearances included the Grinch and Santa. REAL Program Santa’s Workshop The YES Program held its annual Santa’s Workshop which provides all 108 participants in the REAL After School Programs at Martin and Los Cerritos Elementary Schools the opportunity to select gifts for every member of their household. Each year, the YES Program requests donations from City employees and the community. Once again, staff was humbled by the community’s amazing generosity. Not only were the children able to select gifts for their family but they were also able to select an item for themselves. Winter Camp The YES team was excited to bring back Winter Camp after a two-year hiatus during the COVID-19 pandemic. The theme was “Winter Festivals of the World” and the children traveled to Peru, Canada, Italy, Iceland, Japan, and Slovenia to learn about festivals held in these countries. Activities included Incan Head Dresses, STEM Earthquake, Pool Noodle Wreaths, Gnocchi, LED Wands, Yakisoba, Igloos, Dragon Felt Masks, and STEM Ski Jumping. Students proudly display their holiday projects. Students proudly display their holiday projects. Holiday performance at the Ponderosa After School Program Shopping at Santa’s Workshop Students enjoying Winter Camp Park and Recreation Department Update January 19, 2023 Page 3 of 3 HIP Housing Calendar Contest Winner The opportunity to enter the HIP Housing Calendar Contest was shared with children in the YES Program and the team was proud to learn that an entry from one of their students had been selected. In addition, staff thanks City Council for receiving a presentation of the contest winner from HIP Housing. YES Program Supervisor Kimberly Morrison and Recreation Coordinator Elisia Espinoza attended the meeting in support of this presentation. 2022 Facility Rentals Acting Recreation Program Manager, Mike Mulkerrins and Recreation Coordinator, Austin Navarro were busy with hundreds of facility rentals in 2022. This past year, the Municipal Services Building, Alice Peña Bulos Community Center, Joseph A. Fernekes Recreation Building, and the Terrabay Gymnasium and Recreation Center hosted 425 private events on the weekends. The Rentals team is looking forward to another successful year in 2023 and hope to return to pre-COVID numbers, where the program typically manages close to 700 permitted events indoors. Permit holders can currently rent the South San Francisco venues six months in advance of the desired date. All four of the South San Francisco indoor venues are in very high demand, as families are becoming more comfortable gathering indoors once again. Senior Services Program Update AARP Foundation Tax-Aide Begins in February Community members can have their taxes prepared for free at the Roberta Cerri Teglia Center at 601 Grand Avenue. This free tax preparation service, with support from AARP Tax-Aide, is for low- and middle-income people with preference given to senior citizens. There is no income limit, however, Tax-Aide cannot prepare complex tax returns such as rental property and depreciated property. The Senior Services team began taking appointments on Wednesday, January 11. Services will be available on Mondays from February 13 to April 10, and Saturdays from February 18 to April 8. Community members may call (650) 829-3820 to register. Parks and Recreation Year in Review Staff inadvertently did not attach the Department’s 2022 Year in Review to last week’s memo. A copy of this document, which summarizes some of the Department’s programs and initiatives completed in the calendar year, is attached to this packet for the City Council’s information. Mayor Nicolas poses with the contest winner SOUTH SAN FRANCISCO PARKS AND RECREATION DEPARTMENT CALENDAR YEAR IN REVIEW 2022 Each year in the winter issue of the Actfvity Guide the Parks and Recreatfon Department provides the public with a summary of projects and actfvitfes for the calendar year, and reflects upon the extent to which they accomplish the Department’s core mission: Provide opportunities for physical, cultural, and social well-being; ensure effective development, scheduling, use and maintenance of public facilities, parks, and open space; and deliver services in a timely, efficient, and cost-effective manner. Image: Concert in the Park 2022 ADVISORY BODIES: The Parks and Recreatfon Department is advised by several legislatfve and volunteer review boards, including: City Council, Parks and Recreatfon Commission, Cultural Arts Commission, and Beautfficatfon Committee. We are accountable to the community and welcome your feedback, either directly to staff, or through one of these advisory bodies. CO-SPONSORED GROUPS/NON-PROFIT SUPPORT: The Department co-sponsors a number of non-profit community organizatfons that provide thousands of hours of volunteer service to support recreatfonal and enrichment opportunitfes for residents. Co-sponsored groups include: South San Francisco Aquatfcs Club, Historical Society of South San Francisco, Italian American Citfzens Club of South San Francisco, the South San Francisco Mothers Club, South San Francisco United Youth Soccer League, South San Francisco Youth Baseball Managers Associatfon, South San Francisco Youth Baseball Shetland/Pinto/Mustang/Pee Wee League, and San Mateo County Athletfc Club. The Friends of Parks and Recreation is a special non-profit group that undertakes membership drives and fundraising efforts to support city programs. They also serve as volunteers at numerous Parks and Recreatfon events. For the past several years the group has sponsored program tuitfon for children, sponsored enhancements to community events such as the July is Parks and Rec Month celebratfon and Concert in the Park, and collaborated on grant applicatfons to support health and wellness in the local community. We hope you consider being a Friend! BOUNCING BACK FROM COVID-19 2022 marked a transitfonal year of programmatfc and fiscal recovery from the COVID-19 pandemic for the Parks and Recreatfon Department. Programmatfcally, the Department restored many in-person programs and popular community events that had been cancelled, changed to a virtual format, or otherwise modified to meet COVID-19 public health guidelines. Fiscally, the Department has been able to fill several vacant and new positfons, some of which were frozen as a budget-savings measure during the pandemic. Some of these positfons include Park Maintenance Workers, Building Maintenance Custodians and Supervisor, Preschool Teacher and Supervisor, Administratfve Assistant, Business Manager, and Director. These positfons are integral to restoring and enhancing the Department’s programs and services to the community. RECREATION EVENTS AND PROGRAMMING Every year the Department offers and supports a variety of programs and special events for community members of all ages. Events in 2022 included: • Arbor Day Plantfng Event • Coastal Clean Up • Concert in the Park • Cultural Arts Commission In-Person and Virtual Exhibits • Easter Bunny Photo-Hop • Halloween Extravaganza • Holiday Boutfque • Improving Public Places Volunteer Events • Improving Public Places Wreath Workshop • July is Parks and Recreatfon Month • Karate Tournaments and Promotfons • Memorial Day Flag Ceremony • Movie Night in the Park • Preschool Graduatfon Ceremonies • Santa Comes to Town • Senior Valentfne’s Day for the Troops • SSF Civic Ballet Spring Showcase • SSF Civic Ballet Nutcracker Ballet • Thanksgiving Fun Run • Youth Baseball Opening Day Celebratfon DEPARMENT HIGHLIGHTS SIGN HILL OPEN SPACE: Startfng in 2019 fuel load management and habitat restoratfon became a primary focus for the City on Sign Hill. This work has included a significant reductfon in ladder fuels, dense tree stands, and the creatfon of a 100’ wide defensible space around the entfrety of the City-owned parcels. Simultaneously, Sign Hill Stewards contfnues to perform restoratfon work and engage volunteers while educatfng the public about the ongoing restoratfon efforts on the hill centered around the endangered mission blue butterfly. Sign Hill will also be the subject of an upcoming master plan that will focus on more accessible trail alignments and guidance for future restoratfon efforts. GREG MEDIATI NAMED AS PARKS AND RECREATION DIRECTOR: Greg Mediatf was chosen as the new Director of the Parks and Recreatfon Department in January 2022. Greg joined the city in 2010, working his way up to Deputy Director of the Parks and Recreatfon Department after working in various roles in each of the Department’s four divisions (Administratfon, Parks, Facilitfes, and Recreatfon). Greg takes over the positfon from Sharon Ranals, who served in the dual role of Assistant City Manager and Parks and Recreatfon Director from 2019 to 2021. Sharon has served the City of South San Francisco for over 40 years, with most of that tfme spent with the Parks and Recreatfon Department. Sharon will contfnue in her positfon as Assistant City Manager, extending her skills, experience, and leadership to a broader base of citywide projects and initfatfves. ART IN SSF: The City of South San Francisco began a Public Art Master Plan process to guide the development of cultural and arts programming, art in public places, and the possible creatfon of an arts district. Consultants Art Builds Community (ABC) completed the research phase of the process including focus groups with staff, stakeholders, and community leaders. Work will contfnue through 2023, and the completed plan is expected in Spring 2023. Other art accomplishments include: • The Cultural Arts Commission (CAC) returned to hostfng in-person art exhibits, as well as an added virtual extended exhibit of limited artworks from each show. Exhibits included the “Momentum Moving Forward” Virtual Exhibit, a Youth Art Exhibit “Celebratfng Diversity”, “Handcrafted with Love” Art and Craft Art Show, and the “Día de Muertos/Day of the Dead” multfmedia art show. • Restoratfon of the 85’ x 17’ “Prometheus Gives Fire to Man” mural by Nicolai Larsen located at the Caltrain statfon. • Installatfon of a mural at the Alta Loma Park baseball field restroom structure by the Skyline College ART 221 Paintfng 1: Mural Paintfng class. • Awarded $1,500 Jack Drago Cultural Arts Commission Youth Art Scholarships each to graduatfng seniors, Celeste Esguerra and Nadine Macapagal of El Camino High School, including exhibits of their work at the MSB, at the Summer BBQ for the Arts, and in a virtual platiorm. • After a 2-year hiatus, the Cultural Arts Commission hosted a successful summer barbeque fundraiser featuring a lunch, silent auctfon, and musical entertainment to fund future art scholarships and programs. INVESTMENTS IN CHILDCARE In June 2022, the City published “The 2022 Child Care Master Plan of South San Francisco.” The plan includes a comprehensive overview of the role child care has played and will contfnue to play in South San Francisco, the unique community conditfons, the gaps and program needs within the city, the role of city leaders in the provision of services, the critfcal workforce needs, COVID-19 impacts on the sector, the challenge of planning for significant future growth and over 100 specific recommendatfons for ensuring that the vision for child care in 2030 will be realized. The plan also cross references specific recommendatfons found in the SHAPE SSF General Plan and provides an integrated vision. For more informatfon, go to www.ssf.net/childcareplan. Other accomplishments in child care: • In preparatfon for expanded child care opportunitfes in the future, the Department divided the Child Care Program into two new programs - Preschool and Early Learning Program (serving preschool-age youth) and Youth Enrichment Services (serving school-age youth). • Expanded capacity at Buri Buri After School Recreatfon Program from 130 to 180 children. • Renovated and reopened the City-owned Paradise Valley Recreatfon Center to new after school enrichment classes after the former building occupants, Boys & Girls Club, voluntarily ended its lease as part of its reorganizatfon. Look out for more recreatfon opportunitfes from this locatfon in 2023! The Parks and Recreatfon Department appreciates contributfons from individual community members, local organizatfons, and County/State/Federal partners that help contfnue and enhance the Department’s mission. City staff are also aggressive about applying for new grant opportunitfes to bring new services and leverage the City’s general fund. Some funding highlights include: • $2.4 million from the California Department of Transportatfon Clean California Local Grant Program for improvements to Centennial Trail. • $3.2 million from the State of California and Assemblymember Kevin Mullin’s Office for the constructfon of a new park at 616 and 700 Linden Avenue, $1.5 million from the Federal Government and Representatfve Jackie Speier’s Office for the new Library | Parks and Recreatfon Center. • $830,000 from the State of California Land and Water Conservatfon Fund for acquisitfon of parcels located at 616 and 700 Linden Avenue for parkland development. • Ongoing grant funding from San Mateo County Aging and Adult Services. The fiscal year 2022-2023 grant amount was $75,018 to fund Adult Day Care, Senior Transportatfon, and a new congregate meal program that will be offered at the Roberta Cerri Teglia Center in 2023. • $220,000 in fiscal year 2022-2023 ongoing Big Lift funding for the Little Steps Preschool at the Community Learning Center. • Over $140,000 from various San Mateo County grant initfatfves to support school-age child care programs, which support staff training, teacher/child ratfos, assemblies, a garden project, and more. • $283,858 in fiscal year 2022-2023 ongoing State of California ASES funding for the REAL After School Programs at Los Cerritos and Martfn School, and the Library’s Homework Club at the Community Learning Center. • $135,100 from the Metropolitan Transportatfon Commission for habitat restoratfon, fuel load reductfon, and a trail and restoratfon master plan for Sign Hill open space. GRANTS AND DONATIONS AWARDS AND RECOGNITION CALIFORNIA PARKS AND RECREATION SOCIETY (CPRS) DISTRICT IV AWARD • Distinguished Professional – Recently retfred staff member, Kelli Jo Cullinan, received the competftfve lifetfme achievement award that is presented to a professional who has demonstrated leadership and initfatfve and has made significant contributfons to CPRS and the fields of parks, recreatfon and human services. The City of South San Francisco is proud to recognize Kelli Jo for over thirty years of excellence in service to community members of all ages and abilitfes, and her remarkable leadership and guidance to her staff and co-workers. • Volunteer and Sponsor Citation – The Kiwanis Club of South San Francisco • Key to the Community – Senior Connectfons Newsletter IMPROVING PUBLIC PLACES (IPP) COUNTY FAIR DISPLAYS IPP received a total $500 award and recognitfon for its three entries in the San Mateo County Fair garden display competftfon. One display featured a tea garden, complete with plants and backdrop to simulate an outdoor garden. The other two displays were interpretfve/educatfonal displays for the rehabilitatfon of the medians at the intersectfon of Grand Avenue and Oak Avenue as well as the Arbor Day event held at Sister Citfes Park, which focused on replacing turf with natfve trees and plants and other pollinators. The Arbor Day event received first place for the display, and the Grand Avenue and Oak Avenue median display won second place. The tea garden display received an honorable mentfon. PARKS AND FACILITY MAINTENANCE REFRESH, REPLACE, REPAIR: A wide range of tasks fall under the Park and Facility Maintenance Divisions in order to care for City buildings, parks, and open space, as well as maintaining the infrastructure that accompanies them. Much of their work is not visible to the public eye, but staff work throughout the year to refresh the appearance of parks and facilitfes, and repair or replace items as needed to keep city spaces clean and safe. Below are a few examples of work accomplished this year: • Expanded park and facility maintenance services for Oyster Point Park and the new Police Department at the Community Civic Campus. • Focused maintenance projects to prepare for special events including the Caltrain Statfon Ribbon Cutting, Orange Memorial Park Sports Field Ribbon Cutting, renaming event for the Gene Mullins Community Learning Center, contfnued restoratfon of endangered habitat, and more. • Improvements to Sign Hill including contfnued fuel and fire safety mitfgatfon, installatfon of trash cans, and a memorial bench for Al Seubert. • Full renovatfon of both breezeways on Grand Avenue. • Renovated skate park with new pavement and obstacles. • Completfon of a new citywide tree inventory. • Upgraded City facilitfes with energy efficient lightfng and sensors, refreshed flooring, paint, and carpets. • Expanded energy management and access control systems for more efficient and secure operatfon of public buildings. CAPITAL IMPROVEMENT PROJECTS Much work leading to the completfon of several large-scale park and facility projects was accomplished in 2022. More informatfon is available at www.ssf.net/parkprojects. • Oyster Point Park: After years in the making, several improvements to the Oyster Point Marina, which is owned by the City of South San Francisco and operated by the San Mateo County Harbor District, opened to the public this year. Public improvements include constructfon of a beach area and park, including landscaping and amenitfes; elevatfon of the waterfront to antfcipate future sea level rise, and reconstructfon of the Bay Trail; landscaping and constructfon of a palm promenade along the reconfigured new entrance roadway. Coming soon is grading and constructfon of a new open space area. • Orange Memorial Park Sports Field Improvement: Opening in summer 2023, the new synthetfc turf sports field at Orange Memorial Park will offer extended play opportunitfes for baseball, softball, and soccer. New field amenitfes include a concession building, electronic scoreboards, sports field lightfng, spectator areas, dugouts, bullpens, and batting cages. • Library | Parks and Recreation Center (Community Civic Campus Phase II): The Community Civic Campus at the corner of El Camino Real and Chestnut is the new home for the Police Department, Library Department, Parks and Recreatfon Department, and the Council Chambers which can double as a community theater. Planned in two phases, the new Police Operatfons and 911 Dispatch Center opened in December 2021. Phase Two of the Community Civic Campus is the constructfon of an 85,000 square-foot facility for the Library, Parks & Recreatfon, and Community Theater/Council Chambers. Officially named the Library | Parks and Recreatfon Center (LPR), the facility is expected to open to the public in the fall of 2023. • New Aquatic Center at Orange Memorial Park: The concept design for the new aquatfc center was approved by the South San Francisco City Council at the September 28, 2022 meetfng. At the conceptual level the design includes a 7-lane 25-yard indoor pool and 10-lane 25-yard by 25-meter outdoor pool with wind screen, an actfvity room, multfpurpose room, multfple locker rooms, and three family changing rooms. Constructfon is expected to begin in spring/ summer 2023 and the projected opening date is spring 2025. • Centennial Way Trail Improvements: The City of South San Francisco, with matching grant funding assistance from the State of California, will construct a new four-acre linear park along Centennial Way, between Huntfngton Avenue and Spruce Avenue. Amenitfes will include a skate space, bike park, playground, outdoor classroom, pollinator garden, and more! Constructfon is expected to begin in early 2023 and the projected opening date is spring 2024. CAPITAL IMPROVEMENT PROJECTS Image: Centennial Way Trail Improvement Project. Disclaimer: Image is for planning purposes only. Image: New Aquatic Center Disclaimer: Image is for planning purposes only. • Linden Park: Through a combinatfon of grant and City funds, the City is preparing to engage the community in the design of a park and plaza at 616 and 700 Linden Avenue convertfng the existfng parking lot and lawn into a vibrant gathering space that demonstrates the City’s commitment to the longterm improvement of the Old Town neighborhood. This project will provide a much needed community gathering space and recreatfon opportunitfes. Community engagement to inform the design will kick-off in early 2023. A master plan is a document and policy guide designed to help communitfes create a vision of what they want the future to look like. While funding is not always immediately available to fund the implementatfon of these visionary documents, having these plans in place helps City staff advocate for funding when opportunitfes arise. In 2022, the Parks and Recreatfon Department contfnued work on master plans for Orange Memorial Park, Centennial Way Trail, and Public Art—all with projected completfon dates in 2023. Thank you very much to community members who partfcipated in surveys and focus groups, and who contfnue to share your feedback on these very important initfatfves to help us plan for the future. For more informatfon about any of these efforts, please visit www.ssf.net/prmasterplans. MASTER PLANS — A VISION FOR THE FUTURE WE WANT TO HEAR FROM YOU! Opt to receive our email newsletter to stay up to date on new programs and offerings. To be added to the recipient list, email your request to: [email protected]. FOLLOW US ON SOCIAL MEDIA! Stay Connected with Our Latest News & Updates @SouthSanFranciscoParksandRecreatfon @SSFParksandrec @SSFParksandrec Facebook Twitter Instagram CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: January 26, 2023 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Parks Division Update Orange Memorial Park Playground The stepping pods play structure at the Orange Memorial Park playground were recently damaged to the extent that the area had to be closed off. Parks staff are working with the manufacturer to secure replacement parts to repair the structure. Unfortunately, lead times remain longer than usual, with replacement pieces taking six to eight months to arrive. Another piece in the park was vandalized in July 2022 and is expecting to ship at the end of this month. When these pieces arrive, they will be replaced promptly. Sign Hill Master Plan Parks staff recently embarked on a master planning process for Sign Hill. This master plan will study the ongoing restoration work, fuel load management, endangered species management, trail alignments, and public use on the hill. The Parks Division is working with consultants from Gates and Associates and WRA to perform this task. This is the first master plan for Sign Hill and is a much-needed guiding document for future public uses and restoration work. A notable deliverable from the plan will be recommendations for the most suitable and accessible trail alignments and type of recreational uses that can be encouraged while protecting and expanding sensitive, native habitat for protected species present on Sign Hill. Outreach efforts will begin this spring. Park and Recreation Department Update January 26, 2023 Page 2 of 2 Storm Response and Clean Up Parks Division staff has been diligently working to respond to incidents that occurred during the recent storms. The Parks Division responded to approximately 60 incidents involving trees, most of which were small hanging branches or minor occurrences. Brentwood Park, Westborough Park, and Alta Loma Park did experience full tree failures. The back of Brentwood Park remains closed until lawn areas dry up enough for tree crew vehicles to access the back of the park. The upper pathway at Westborough Park is currently blocked behind the ballfield due to a few large trees that fell. In Alta Loma Park, a large eucalyptus tree fell near the Camaritas Avenue entrance. Several small slides have also been identified in parks and right-of-way areas. Parks and Public Works staff have been coordinating with an erosion control contractor to perform assessments and provide recommendations for repairs. Facilities Division Update Staffing Update The Building Maintenance Division welcomes Gabriella Garcia as a new day time custodian. Gabriela has an extensive background in facility maintenance. She worked for PayPal since 2010 until they closed their local office and relocated. She currently resides in Daly City. She enjoys spending time with her husband and two daughters, visiting the local parks. Her daughters are enrolled in the swimming lessons and ballet classes the Department offers. We welcome Gabriella to the team! CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: February 2, 2023 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Election of Officers – Parks and Recreation Commission and Cultural Arts Commission At their January meetings, the Parks and Recreation Commission and Cultural Arts Commission selected their officers for the 2023 calendar year. Parks and Recreation Commission Steve Firpo, Chair Ruth DeNardi, Vice Chair Betty Battaglia, Secretary Cultural Arts Commission Risha Bond, Chair Michael DeNatale, Vice Chair Staff appreciates the contributions and leadership of the outgoing chairs, Bill Lock (Parks and Recreation Commission) and Millie Mardahay (Cultural Arts Commission). Celebration of Chinese New Year at Siebecker Preschool On January 23, Siebecker Preschool students celebrated Chinese New Year. Part of their celebration included making a dragon they used in their Chinese New Year parade to celebrate the year of the rabbit. Learning and understanding the different ways people celebrate their culture is an important component in the Department’s preschool curriculum. Living in a diverse community, it is important to raise awareness and acceptance about those cultures and holidays others celebrate. This helps our preschool community come closer, gives children a sense of belonging, and helps build respect for other beliefs and traditions. Siebecker preschoolers celebrate Chinese New Year Park and Recreation Department Update February 2, 2023 Page 2 of 4 National Day of Racial Healing Convention Recently, the City Manager’s Office sent Recreation and Community Services Supervisor Devin Stenhouse to represent the City at the National Day of Racial Healing Convention in Washington, D.C. National Day of Racial Healing was established in 2017 as a day in which “individuals, organizations and communities across the United States come together to explore their common humanity and build the relationships necessary to create a more just and equitable world.” The unofficial holiday is always scheduled to be the Tuesday following the Dr. Martin Luther King Jr. holiday. The idea behind the timing of the National Day of Racial Healing holiday is while it is important for communities to celebrate the life and accomplishments of one of the nation’s civil rights leaders, it is also important to recognize that racial groups within all of our communities may still be feeling the negative effects of policies and laws that were implemented prior to and during the civil rights era. National Day of Racial Healing is an opportunity for local governments and private businesses to recognize these wrongs and take the steps to lead to eventual atonement which in theory can facilitate trust, build authentic relationships, and breakdown barriers that divide communities. The convening was produced by the National League of Cities’ (NLC) Race, Equity and Leadership (REAL) Institute and was comprised of keynotes speakers, a panel discussion, and group activities. Participation was very limited as Devin was one of ten participants from across the country. NLC leaders hosted a reception for guests on Tuesday evening which featured a speech from Valery Roger, Mayor of Fairfield, Washington. The convening focused on the importance of racial healing for groups that have been systematically oppressed in some way by local, state, and federal governments throughout history. The convening was strategically held at the National Museum of the American Indian for that purpose. It provided essential tools to: • Understand the importance of acknowledging your city’s racial history. • Apologize to those who have been directly impacted. • Atone for the harm done. • Enact policies that will improve outcomes for all members of your community moving forward. It is important to note, the purpose of the convening was not to encourage those attending to return to their respective cities and towns and host events in which city officials publicly apologize for wrongs committed in the past. The purpose was to encourage guests who are aware of current or past policies that have put certain groups at a disadvantage and if they (public officials and/or city leaders) do want to build an equitable environment for their residents, then acknowledging the wrongs of the past would be an effective method for building trust amongst those groups that have been wronged. Acknowledgment of these wrongs brings strategic, new policies that correct the issues and prevents harm in the future. Ignoring those policies or acting as if they never existed does not create a space in which all groups will feel included within the community in which they live. Recreation Supervisor Devin Stenhouse at the National Day of Racial Healing Convention Park and Recreation Department Update February 2, 2023 Page 3 of 4 2023 Picnic Season Reservations Begin The Parks and Recreation Department is accepting reservations for picnic areas which are permitted from March through October. Picnic sites are available to reserve online at www.ssf.net/rec-catalog or in person at the Municipal Services Building. Jack Drago Cultural Arts Commission Youth Art Scholarship 2023 The Cultural Arts Commission is awarding up to three scholarships for a total of $4,000 to South San Francisco Unified School District graduating high school seniors who have shown achievement in the arts and plan to continue the study of art. The Commission increased the total award amount from the usual $3,000 to $4,000 this year thanks to the group’s successful fundraiser barbecue and silent auction event held at the Joseph A. Fernekes Recreation Building in August 2022, which was led by Commissioner Sarah Bowen. Acceptable art forms for the scholarship may include but are not limited to photography, sculpture, digital media, ceramics, performing arts, or literary arts. Application forms will be available in early February and are due April 19, 2023. The Youth Art Scholarship award was established and first awarded in 1999. In 2003, it was renamed to honor Jack Drago, former South San Francisco mayor and founder of the Cultural Arts Commission. Since 1999, forty deserving graduates have been awarded scholarships. The scholarship is financed exclusively by community donations and fundraising dollars. Congregate Nutrition Program at the Roberta Cerri Teglia Center Opens in February The Senior Service Program is excited to begin the Congregate Nutrition Program at the Roberta Cerri Teglia Center. This program is made possible by a $30,000 grant from the San Mateo County Aging and Adult Services (AAS) Division. Lunch will be served every Tuesday and Thursday beginning at 12:00 p.m. and ending at 2:30 p.m. on the third floor. The lunch menu will be available in the Senior Connections newsletter, on the website, and at the Roberta Cerri Teglia Center. Meals will be catered by Lidia’s Deli and will include a nutrition education component. Participants must be 60 years or older and submit an application no later than Wednesday, February 1, to participate in the month of February. Applications for future months must be received by the 15th of the month prior to participating in the congregate meal program. Interested older adults may obtain an application online at www.ssf.net/seniors or at the Roberta Cerri Teglia Center or Municipal Services Building. Applications may be submitted in person at the Roberta Cerri Teglia Center, the Municipal Services Building, or emailed to Kasey Jo Cullinan at [email protected]. Park and Recreation Department Update February 2, 2023 Page 4 of 4 There is a voluntary contribution of $3.00 for seniors (ages 60+) and a $6.00 charge for guests, caregivers, or spouses under 60 years old. Priority for the program will be given to low-income residents first. Questions about the program or eligibility can be directed to the Roberta Cerri Teglia at (650) 829-3800 or [email protected]. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: February 16, 2023 TO: Mayor, Vice Mayor and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Roberta Cerri Teglia Center – Temporary Closure As a result of the flooding incident caused by a broken water valve at the Roberta Cerri Teglia Center on Thursday, February 9, the center will be temporarily closed for repairs. Parks and Recreation Department staff continue to assess the extent of the necessary repairs to inform the building’s reopening timeline, however in the meantime several programs have been temporarily suspended or relocated. The Department’s free AARP Tax-Aide program which takes place on Monday and Saturday mornings has been moved to the Terrabay Gymnasium and Recreation Center. Staff appreciates assistance from the IT Department in setting up the technology necessary for this essential program. Senior Services Program staff are in communication with San Mateo County’s Department of Social Services to obtain approval to use the Alice Peña Bulos Center as a temporary location for the Adult Day Care Program, which is a licensed program through the county. The new congregate nutrition program that began this month was originally scheduled to serve lunch from the Teglia Center’s multi-use room, will temporarily be a “grab and go” program where registered participants will take home a pre-packaged nutritious lunch. Potential locations for other pre-scheduled programs such as ping pong, yoga, karaoke, and tech assistance will continue to be assessed as staffing and facility availability is evaluated. Program and facility updates will be posted on www.ssf.net/seniors. Participants in pre-registered programs will also be contacted once a plan to reopen is in place. Congregate Nutrition Program The Congregate Nutrition Program at the Roberta Cerri Teglia Center began on Tuesday, February 7. Sixty-two meals were served and over 70 applications were submitted. In partnership with Lidia’s Deli, every meal is catered on Tuesdays and Thursdays from 12:00 p.m. – 2:00 p.m. The first meal served was roasted turkey with mashed potatoes, gravy, Caesar salad, and fruit. The participants were excited to be able to receive their meals and all were happy to be a part of a new meal program. The program is expected to grow as applications are continuously being accepted. Participants must be 60 years or older and spouses and caregivers are welcome to join. The first day of service was a great success. Those interested in this program can learn more by calling the Park and Recreation Department Update February 16, 2023 Page 2 of 6 Senior Center at (650) 829-3820 or by visiting www.ssf.net/seniors. Night of Fun Yoga Night On Thursday, January 26, Full of Fun Camp held their monthly Night of Fun at the Roberta Cerri Teglia Center. Thirty campers, volunteers, and staff participated in the event. Campers started off with meal preparation and helped create the “fixings” for their own salad bar. After eating, participants met in the multi-use room on the third floor where everyone participated in a relaxing yoga class that helped improve participants’ strength, balance, and flexibility. Little Steps Visits Filoli Garden On Friday, January 27, Little Steps Preschool students participated in a field trip to Filoli Garden, a historic house and garden located in Woodside, California. Filoli is open to the public, boasts 16 acres of formal gardens, 654 acres of natural lands, and a historic museum. Little Steps Preschool is one of three licensed preschool programs that is operated by the Parks and Recreation Department and is a full day preschool subsidized by the City and The Big Lift of San Mateo County. Little Steps Preschool received acceptance into Filoli’s Adventure in Nature Preschool Partnership Program last year. Campers and staff participating in yoga activities Seniors enjoying their meal provided by the Congregate Nutrition Program Park and Recreation Department Update February 16, 2023 Page 3 of 6 Adventures in Nature Preschool Partnership Program is filled with joyful activities and garden exploration. This trip is Little Steps’ second time visiting Filoli, with their first visit taking place last fall. Some of the activities include: • Visiting the beehives, eating honey, and listening to pollinator story time. • Tasting fruit from the orchard and vegetables from the garden. • Identifying patterns, shapes, and plants in the garden. • Learning about water and trees. • Feeling the textures of various plants. The experience has been wonderful for the children and families thus far. A mother of one of the preschoolers also attended the field trip and found the garden to be both peaceful and restorative. She was very thankful for the free membership she received as part of Little Steps’ participation in this program. Staff thanks former mayor and councilmember Karyl Matsumoto for introducing staff to these wonderful children’s activities at Filoli. Middle School Sports Update The seventh and eighth grade basketball season recently concluded, culminating with eighth grade playoff games. The 8A girls and boys teams both lost in the first round of the playoffs to the respective top seeds of each tournament. The 8B boys teams advanced to the semi-finals, but they fell short in the end. Terrabay Gymnasium hosted the semi-final round for all of the boys divisions while Hillsborough and San Bruno hosted the finals in their gyms. The sixth grade league recently started, and practices and games are scheduled to start the week of February 20. South San Francisco’s teams consist of combined students from its three middle schools: Alta Loma, Parkway Heights, and Westborough Middle Schools. This season, three boys teams and one girls team were formed. RAPP Basketball Clinic The RAPP kindergarten through second grade basketball clinic is a six-week introduction to the game of basketball to teach children the basics of dribbling, passing, shooting and teamwork. There are 60 children enrolled in the program which is held at the Spruce Elementary School Gymnasium on Mondays and Wednesdays from 3:30 p.m. – 5:30 p.m. The clinic is held every year in January followed by the kindergarten through second grade basketball league in the spring. Preschool student exploring the garden Pre-schoolers learning about the vegetables in the garden Park and Recreation Department Update February 16, 2023 Page 4 of 6 SSFUSD Adult Transition Program Visit to Terrabay For the past two years, the South San Francisco Unified School District’s Adult Transition Program has scheduled a field trip to the Terrabay Gymnasium and Recreation Center. Recreation Coordinator Bill Stridbeck welcomed the group with a guided tour of the facility and talked about the variety of programs offered at Terrabay Gymnasium. After the tour, the group was invited to play basketball in the gym for the rest of their visit. One member of the group expressed interest in coaching youth basketball. As a result, Bill is now in the process of scheduling an interview with him for an assistant coach position for one of the RAPP basketball teams that will be offered in the spring. Cultural Activities Grant The City of South San Francisco is pleased to announce the Cultural Activities Grant Program, created to support community organizations and artists who wish to offer free or low-cost events and activities that will expose the community to cultural and recreational activities and programming. The goals of this grant program are to foster cultural experiences for the community, infuse neighborhoods with the arts, and increase exposure to cultural activities that will lead to a greater understanding and respect for diverse cultural heritages. Typical grant awards will range from $500 to $2,000 and will require rewarded organizations to enter into a funding agreement with the City of South San Francisco. Anyone who is interested in applying for this program can find applications and eligibility information listed on the program’s website www.ssf.net/CulturalActivityGrants or at the Municipal Services Building. The application period is open through Wednesday, March 15 at 3:00 p.m. For questions and additional information, interested parties are encouraged to contact Kari Jung, Management Analyst, at (650) 829-3809 or via email at [email protected]. SSFUSD Adult Transition Program visiting the Terrabay Gym and Recreation Center Park and Recreation Department Update February 16, 2023 Page 5 of 6 Cultural Arts Commission – “Abundance” Two-Dimensional Art Show Artists reflected on the meaning of abundance at the recent art show sponsored by the Cultural Arts Commission. Visitors enjoyed viewing two-dimensional works including painting, photography, collage, and other media. Thirty artists exhibited 50 works. Seven entries were awarded. The entries were judged by professional artist, Colleen Sullivan. Cultural Arts Commissioner Zubin Marharaj treated visitors to a musical performance of his songs at the Friday opening. An extended exhibit of award-winning entries and selected works will run from February 6 through February 27. The virtual exhibit is located on two online galleries https://bit.ly/2D_Art1- ssf2023 and https://bit.ly/2D_Art2-ssf2023. The award-winning works are also on display in the atrium window at the Municipal Services Building. A Snapshot of Youth Enrichment Services Curriculum Children learned about arctic animals through art, science, and cooking in recent before and after school programs. Students created their own foxes and bears and learned about several animals through a STEAM lens. Staff couldn’t let February begin without talking about Groundhog Day and Punxsutawney Phil. The children discussed making predictions, then drew and named their own groundhog. They also participated in a STEAM activity, learning about shadows. Recently, REAL Program participants learned about cultural festivals, including Lunar New Year. The children had fun creating their own dragons while learning about the Chinese Zodiac. Youth Enrichment Services Registration Information Spring Camp 2023 Camp dates: March 27 – March 31 Location: Joseph Fernekes Recreation Building Now accepting applications Summer Camp 2023 Camp dates: June 5 – August 4 Locations for Traditional Camp: Fernekes Building and Ponderosa Elementary School Location for Specialty Camps: Terrabay Gymnasium and Recreation Center Location for Teen Camp: Ponderosa Elementary School Location for Tween Camp: Ponderosa Elementary School February 21 – February 28 Public Lottery Registration (for in-person registration number and time) The children enjoyed making polar bear rice cakes. Children making dragons to celebrate Lunar New Year Park and Recreation Department Update February 16, 2023 Page 6 of 6 February 21 – February 28 In-Person Public Registration Joseph Fernekes Recreation Building March 11, 6:00 a.m. – 11:00 a.m. 2023-2024 After School Recreation Programs (ASRP) and ASES Recreation, Education, and Learning (REAL) Priority Registration (currently enrolled families, City employees, and preschool graduates) April 3 – April 7 Public Lottery Registration April 3 – April 7 (Families will be notified of enrollment or waitlist status in late April)