HomeMy WebLinkAbout05.18.2023 Cultural Arts Commission Agenda
Agenda
CITY OF SOUTH SAN FRANCISCO REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Thursday, May 18, 2023
6:30 P.M. Welcome to the Regular Meeting of the Cultural Arts Commission. The regular meetings are held on the third Thursday
of each month at 6:30 p.m., in the Municipal Services Building, former PD Training room at 33 Arroyo Drive, South San Francisco, California. If this is your first time, the following is a general outline of our procedures.
In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be
made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda.
Public Comment: For those wishing to address the Commission on any Agenda or non-Agendized item, please complete a Speaker Card and submit it to the Commission’s Clerk. Please be sure to indicate the Agenda item
number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future
Agenda for more comprehensive action or report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation.
If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to
answer your questions when the Commission is not in session.
RISHA BOND
CHAIR
MICHAEL DENATALE
VICE-CHAIR
LENITA BOLDENWECK
COMMISSIONER
SARAH BOWEN
COMMISSIONER
PETER FOLEY
COMMISSIONER
FRANCES LUSTER
COMMISSIONER
ZUBIN MAHARAJ
COMMISSIONER
MILENA MARDAHAY
COMMISSIONER
LYDIA POMPOSO COMMISSIONER JOSE ZELAYA COMMISSIONER
GREG MEDIAI DIRECTOR OF PARKS &
RECREATION
ANGELA DULDULAO DEPUTY DIRECTOR OF
PARKS & RECREATION
ERIN O’BRIEN BUSINESS MANAGER
ERCIE SANTOS CULTURAL ARTS SPECIALIST
KEREN SOLANO CLERK
Agenda
CITY OF SOUTH SAN FRANCISCO CULTURAL ARTS COMMISSION MEETING
Thursday, May 18, 2023 6:30 p.m.
A G E N D A
I. Call to Order II. Roll Call III. Agenda Review
IV. Approval of Minutes of April 20, 2023 V. Citizen Participation (Citizen comment on items not agendized/informational only) VI. Presentation: Jack Drago Cultural Arts Commission Youth Art Scholarship Recipients: Gabriel Munoz, Hop Vargas and Alexandra Jose (Ercie Santos, Cultural Arts Specialist) VII. Unfinished Business
VIII. New Business - (Erin O’Brien, Business Manager) 1) Subcommittee Regrouping Proposal
2) Memorial Bench for Shane Looper
3) LPR Grand Opening Plan
IX. Subcommittees
1. Strategic Vision Status
2. Sculpture Status
3. Urban Art Status
4. Youth Art Programs
• Jack Drago Youth Art Scholarship
Follow-up
5. Fundraiser – Sunday, August 27 Status
6. Day of the Dead Art Show – October 13/14 Status
7. Performing Arts
• Cultural Activities Grant
• New Project Proposal
Status
/Action
X. Items from Commission
XI. Items from Staff 1. Funding Review
2. LPR Tours
3. Upcoming Events
XII. Correspondence
XIII. Adjournment: Next Meeting: June 15, 2023 Correspondence Due: June 8, 2023
MINUTES OF THE
CULTURAL ARTS COMMISSION MEETING
CITY OF SOUTH SAN FRANCISCO
Thursday April 20, 2023
I. CALL TO ORDER: 6:30 p.m.
II. ROLL CALL:
Present: Commissioners: Boldenweck (7:51 p.m.) *, Bond, Bowen,
DeNatale, Foley, Maharaj, Pomposo
Absent: Commissioners: Luster, Mardahay, Zelaya
Staff Present: Greg Mediati, Director of Parks and Recreation
Angela Duldulao, Deputy Director of Parks and Recreation
Erin O’Brien, Business Manager
Ercie Santos, Cultural Arts Specialist
Keren Solano, Administrative Assistant II
III. AGENDA REVIEW: N/A
IV. APPROVAL OF MINUTES of March 16, 2023:
Minutes for March 16, 2023 stand as sent. Passed by majority vote.
V. CITIZEN PARTICIPATION: N/A
VI. UNFINISHED BUSINESS: N/A
VII. NEW BUSINESS: 1. Cultural Arts Project Review
Deputy Director of Parks and Recreation, Angela Duldulao, highlighted each subcommittee’s recently completed or current project.
Deputy Director Duldulao also reminded the Commission that the Fundraiser
Subcommittee does not have a Chair and emphasized the importance of the chair to guide
the upcoming August event and other possible fundraising opportunities.
Deputy Director Duldulao stated that a longer-term art exhibit is also being considered to coincide with the opening of the Library | Parks and Recreation Center (LPR) which is tentatively scheduled for Fall of 2023. She informed the Commission that the Department applied for the San Mateo County Arts Commission Grant Program. If awarded, City staff
recommend using the funds for the proposed LPR opening art exhibit. Chair Bond
inquired if a subcommittee was needed.
Cultural Arts Commission
Minutes of April 20, 2023
Page 2
Business Manager, Erin O’Brien, informed the Commission that details of the ribbon
cutting opening event are currently being worked out. This includes arts-related programming, pending the result of the SMC Grant award which should be determined by mid-May.
Deputy Director Duldulao reminded the Commission that staff will continue work on the
Public Art Master Plan through the summer. She also stated that the major move to the
Library | Parks and Recreation Center (LPR) will begin in earnest starting in July.
2. Cancellation of Summer Meeting
Business Manager, Erin O’Brien, explained to the Commission that in the past, the Commission has voted to cancel a summer Commission meeting. She informed the Commission that absences are recorded and three absences are allowed per rolling 12
months.
Business Manager, Erin O’Brien, informed the Commission that the Public Art Master Plan draft will be ready by June 2023, which will then come back to the Commission in August 2023 for a recommendation. City Council will vote on the proposed plan in September 2023. She also made the Commission aware that they can cancel a regular
Commission meeting and call a special meeting on another date if needed.
The Commission discussed the options to cancel a summer meeting and Vice Chair
DeNatale recommended to not cancel any meetings during the summer. The recommendation passed by majority vote. VIII. SUBCOMMITTEES: 1. Strategic Vision
Vice Chair DeNatale informed the Commission the draft Public Art Master Plan will be reviewed by the Steering Committee beginning on April 24, 2023. The plan will be
discussed during the June Commission meeting. In August 2023, the Commission will
approve the plan before it goes to City Council in September 2023. 2. Sculpture
Director of Parks and Recreation, Greg Mediati, informed the Commission that the Dragon sculpture was damaged due to the recent storms. The Commission discussed options to repair the sculpture.
The Commission discussed auctioning the Dragon sculpture as suggested by Chair
Bond. Business Manager, Erin O’Brien, explained there may be policies in place for
selling items that have been donated. Director of Parks and Recreation, Greg Mediati, will confirm if the Dragon sculpture was donated.
Business Manager, Erin O’Brien, informed the Commission that the Windswept sculpture has been welded. Commissioner Boldenweck added the sculpture will be placed in the Native Garden at LPR.
Commissioner Boldenweck informed the Commission that the Eternal Flame sculpture
will be moved due to the Orange Memorial Park Aquatic Center project. She announced there will be a public meeting at the City Manager’s Conference Room at City Hall on Tuesday, April 25 at 3:00 p.m. This meeting will focus on gathering input about the sculpture relocation from military veterans.
Chair Bond inquired about the cost of having the Windswept sculpture repaired. Director of Parks and Recreation, Greg Mediati, informed the Commission it costs
Cultural Arts Commission
Minutes of April 20, 2023
Page 3
$3,800 to repair and it was covered by the Department’s budget. However, a claim
will be filed to attempt to recover some of the money used to repair the sculpture. 3. Urban Art
Skyline College Mural Proposal
Chair Bond gave a brief presentation on the proposed Skyline College Mural project on Centennial Way Bridge. She presented the proposed theme of “Migration is Beautiful.” Chair Bond also explained the theme concepts and the
representation of the Monarch butterfly.
The cost of paint, up to $500, will be covered and City staff are working to
identify funds within the Department’s budget per Business Manager, Erin O’Brien.
Commissioner Foley suggested incorporating the local Mission Blue butterfly into the mural. Business Manager, Erin O’Brien, agreed to pass on the suggestion to Amir Esfahani, the Skyline College mural class instructor.
Chair Bond motioned to approve the Skyline College mural proposal. Followed by
a second from Commissioner Maharaj.
Roll Call Vote Results | The Commission approved the Skyline College mural proposal. (AYES: Boldenweck, Bowen, DeNatale, Foley, and Pomposo. NAYES: None ABSENT: Luster, Mardahay, and Zelaya).
Chair Bond also informed the Commission that the Request for Qualifications (RFQ) for murals will be posted on callforentry.org (CaFé) next month.
Chair Bond informed the Commission there is a budget of $100,000 for the
Orange Memorial Park Aquatic Center. She also informed the Commission that City staff is working on obtaining an additional $120,000 which would be split between the Aquatic Center and Centennial Trail.
Chair Bond informed the Commission the subcommittee has requested to get an approximate cost of relocating the current indoor mural at Orange Park Swimming
Pool to the new Aquatic Center. Chair Bond advised prioritizing the projects as
follows:
First: the restoration and relocation of the Eternal Flame sculpture.
Second: Explore the relocation and creative lighting for the Aquatic Center wall art.
Third: Consider dynamic lighting on the Aquatic Center for two possible
locations.
4. Youth Art Programs
Jack Drago Youth Art Scholarship
Commissioner Bowen informed the Commission the Youth Art Scholarship program received six submissions. The subcommittee recommended three artists be awarded the scholarship.
On behalf of the subcommittee, Commissioner Bowen proposed:
Hop Vargas from South San Francisco High School be awarded $2,000.
Alexandra Jose from El Camino High School be awarded $1,000.
Gabriel Munoz from South San Francisco High School be awarded $1,000.
Followed by a second from Chair Bond.
Cultural Arts Commission
Minutes of April 20, 2023
Page 4
Roll Call Vote Results | The Commission approved the subcommittees proposal.
(AYES: Boldenweck, Bowen, DeNatale, Foley, and Pomposo. NAYES: None ABSENT: Luster, Mardahay, and Zelaya).
The Commission discussed alternatives for awarding more scholarships if fundraising is successful.
Commissioner Bowen announced the senior awards ceremony will be on Tuesday,
May 9. Chair Bond, Commissioners Maharaj and Pomposo will attend. Commissioner
Bowen’s attendance is tentative.
5. Fundraiser
SF Opera (March 17, 18, & 19)
Vice Chair DeNatale informed the Commission that the fundraiser broke about even with sales from the hooded sweatshirts, t-shirts, and blankets. Merchandise is available for sale at the Parks and Recreation Office.
BBQ Fundraiser (August 27)
Vice Chair DeNatale reminded the Commission that the subcommittee still needs a
chair. Deputy Director of Parks and Recreation, Angela Duldulao, offered support
to potential Commissioners that are considering chairing the subcommittee.
Commissioner Bowen volunteered to be the subcommittee chair and informed the Commission the subcommittee discussed the possibility of eliminating the auction element to the fundraiser.
Commissioners discussed ideas for the fundraiser to include youth and performing
arts, as well as an art fair.
6. Performing Arts
Cultural Arts Activities Grant
Commissioner Maharaj informed the Commission that the grant received 11 applications. A meeting will be arranged to discuss who will be awarded the grant. The subcommittee will present their recommendation at the next Commission meeting.
Commissioner Maharaj proposed piloting a music festival. The theme for the pilot
music festival would be Sounds of South San Francisco, similar to Taste of South
San Francisco.
IX. ITEMS FROM COMMISSION:
Commissioner Foley invited Commissioners to attend the Project 275 Open Studios event which will take place on May 13-14 at Silicon Valley Open Studios in Redwood City.
Vice Chair DeNatale announced his ceramic art piece will be featured on April 28-29 at UC Davis.
Vice Chair DeNatale inquired about the opportunity to fundraise at the Farmer’s Market.
Director of Parks and Recreation, Greg Mediati, informed the Commission there will be
opportunities to have a booth at upcoming Farmer’s Market days.
Commissioner Pomposo notified the Commission that there will be an Elder Care Abuse Resource Fair on Saturday, June 17 at the Municipal Services Building from 1:30 p.m. – 4:00 p.m. X. ITEMS FROM STAFF:
Cultural Arts Commission
Minutes of April 20, 2023
Page 5
Deputy Director, Angela Duldulao, reviewed the changes made to the budget reports that
were provided in the Cultural Arts Commission packet.
In response, Vice Chair DeNatale requested to include the balance of art in lieu fees.
Business Manager, Erin O’Brien, informed the Commission there is a current vacancy due
to Commissioner Ramos’ resignation. City staff is working with the City Clerk’s Office to
recruit a new Commissioner.
Business Manager, Erin O’Brien, informed the Commission of the Earth Day event on
April 22 in the Sunshine Gardens neighborhood. She also announced the Arbor Day
Celebration on April 29 at Sister Cities Park.
Business Manager, Erin O’Brien, announced Laura Armanino’s promotion to Program
Manager of the Parks and Recreation Department’s Recreation Division. Additionally,
Devin Stenhouse was promoted to be the City’s Diversity, Equity, and Inclusion (DEI)
Officer.
XI. CORRESPONDENCE:
Cultural Arts Specialist, Ercie Santos, announced artist opportunities for the San Mateo
County Fair Fine Arts Galleria exhibition and the San Francisco DeYoung Museum Open
Exhibit.
The correspondence was posted by Specialist Santos at the meeting and she informed the
Commission it would also be emailed to Commissioners following the meeting.
XII. ADJOURNMENT:
Chair Bond adjourned the meeting at 8:23 p.m.
Next Meeting: May 18, 2023
Respectfully submitted,
Keren Solano Administrative Assistant II
Staff Report
DATE: May 18, 2023 TO: Cultural Arts Commission FROM: Erin O’Brien, Parks and Recreation Business Manager
SUBJECT: Cultural Arts Commission Subcommittee Regrouping Proposal RECOMMENDATION
It is recommended that the Cultural Arts Commission receive a proposal for consideration of the potential regrouping of the current subcommittees. BACKGROUND/DISCUSSION
As an advisory body, the Cultural Arts Commission has historically been comprised of various subcommittees. The subcommittee groups allow for commissioners to gather, without violating the Brown Act, to discuss focused topics and progress the business before being presented to the entirety of the Commission. Periodically the Cultural Arts Commission’s subcommittees are reconfigured
as necessary.
Currently the Cultural Arts Commission is comprised of the following ten subcommittees:
• Strategic Vision
• Youth Art Programs
• Fundraising
• Sculpture
• Urban Art
• Performing Arts
• Art Gallery Exhibit 1
• Art Gallery Exhibit 2
• Art Gallery Exhibit 3
• Art Gallery Exhibit 4
Recently staff have taken note of the overlapping projects and similarities of the Sculpture and Urban Art subcommittees. Given the recently new direction of earmarked funding for the arts within capital projects, staff anticipate these overlaps to be more frequent. While there are some benefits to having these two subcommittees as separate groups, there are also significant obstacles that make
orchestrating business challenging. One such obstacle is best exemplified through the recent
Aquatics Center project, where opportunities for art have been identified within the project. Both
the Sculpture and Urban Art subcommittees are relevant groups to the potential art opportunities, however, the funding allocated is the same amount for the entirety of the project. This makes decisions and progression of art selections challenging. From the separate meetings and conversations had with both subcommittees, staff have noticed several overlapping suggestions of potential art at this location.
Given the current makeup of the Urban Art and Sculpture subcommittees and the expected art opportunities within future capital projects, staff recommend that the timing is appropriate to consider combining the two subcommittees. If combined, the newly configured subcommittee would be made up of the five current members and could have co-chairs, as has been the case with
various committees in the past. The Commission is invited to discuss the proposal of combining both the Sculpture subcommittee and the Urban Art subcommittee.
Staff Report
DATE: May 18, 2023 TO: Cultural Arts Commission FROM: Erin O’Brien, Parks and Recreation Business Manager
SUBJECT: Memorial Bench for Shane Looper RECOMMENDATION
It is recommended that the Cultural Arts Commission receive an update on the status of a memorial bench dedicated to past Cultural Arts Commissioner Charlene “Shane” Looper. BACKGROUND/DISCUSSION
In February of 2023 the South San Francisco community lost a beloved member with the passing of Charlene “Shane” Looper. Shane served on the Cultural Arts Commission (CAC) for thirteen years. Shane’s passion for the arts was demonstrated not only through her years of service on the Commission, but also through her craft as a master floral designer. Shane was a dedicated advocate
for the arts, tirelessly contributing to art exhibits, public art, and the Jack Drago Cultural Arts
Commission Youth Art Scholarship. Shane lovingly served her South San Francisco Community through her term as a Commissioner, as a dedicated volunteer of the Improving Public Places (IPP) committee, and beyond.
A memorial bench has been proposed as a tribute to Shane and the great contributions she made as a member of the IPP committee and the Cultural Arts Commission. The IPP committee recently met and discussed the opportunity for an artistic memorial bench, previously suggested by Cultural Arts Commissioners, to which they agreed it would be a fitting tribute to Shane Looper. The IPP committee will be contributing up to a certain dollar amount towards the memorial bench, the exact
amount is forthcoming. The IPP committee looks to the Cultural Arts Commission for guidance on the artistic nature of the design of the bench as well as financial support if the design is to exceed their allotted budget.
Staff Report
DATE: May 18, 2023 TO: Cultural Arts Commission FROM: Erin O’Brien, Parks and Recreation Business Manager
SUBJECT: Library | Parks and Recreation Grand Opening Plan RECOMMENDATION
It is recommended that the Cultural Arts Commission be apprised of the City’s plans for the Library | Parks and Recreation (LPR) Civic Campus grand opening, specifically as it relates to the arts. BACKGROUND/DISCUSSION
In preparation for the Fall 2023 opening of the LPR Civic Campus, the City has assigned a committee to oversee the grand opening preparation and events. The committee is comprised of staff from various City Departments including the Parks and Recreation Department, the Library Department, and the Communications Department. The LPR Grand Opening committee has been
meeting monthly since January 2023 to plan for the opening of the Library | Parks and Recreation
Civic Campus. At this time, limited details are available including the grand opening celebration date. The City is targeting for a ribbon cutting and celebration date of early fall, but as with any construction project, numerous variables are a factor and a firm date will be forthcoming.
The committee has been in communication with Cultural Arts staff to ensure the arts are incorporated in the opening of the new facility. In addition to a musical performance component incorporated as part of the ribbon cutting celebration, staff have proposed two different art exhibit opportunities outlined below.
The first opportunity is a call for an extended solo exhibition of two-dimensional art located on the first floor, which includes the Atrium outside the Council Chambers, as well as the corridor across from the Banquet Hall. Several details are still being finalized by City staff including the duration of the exhibit.
The second identified art opportunity is for the 3rd floor Gallery Room and is specific to the LPR Grand Opening Celebration. Staff are planning for the Gallery Room to be activated representing its namesake as a true art gallery space. A curated exhibit is proposed featuring two-dimensional and three-dimensional artwork created by artists on the Cultural Arts Commission. Supplementing
the Commission’s pieces, if necessary, City owned paintings and prints would be incorporated. This
Staff Report
To: Parks and Recreation Commission Date: March 21, 2023
Subject: 2022-23 Mid-Year Budget Update Page: 2
exhibit will showcase the Gallery Room while also exposing the South San Francisco community to various forms of art, and all while highlighting the Cultural Arts Commission and the work the body advises on.
LEVEL 1
Indicates exhibit opportunities along level 1 corridor
Indicates exhibit opportunities
in the Atrium
Elevation drawing of
the Atrium exhibit
opportunity.
LEVEL 3
Indicates wall hanging
exhibit opportunities
in the 3rd floor lobby.
Indicates wall hanging
exhibit opportunities
in the Gallery Room.
Indicates exhibit floor
space for 3D art in the
Gallery Room.
CULTURAL ARTS COMMISSION - 2023 GOALS & COMMITTEES
May 2023
2023 ART GALLERY/EXHIBITS
Strategic
Vision
Youth Art
Programs
1) Youth Art
Scholarship
2) Youth Art Show
(Show 2-March or April) March 10/11, 2023
Fundraising Sculpture Urban Art
includes Utility Box Murals
Performing
Arts
Show 1
(February)
January 27-28
2D Art Show
Show 3
(May or July)
Cancelled for
2023 only
Show 4
(October)
Oct 13-14
Day of the
Dead
CHAIR M. DeNatale S. Bowen S. Bowen L. Boldenweck R. Bond Z. Maharaj R. Bond
(only in 2023)
R. Bond L. Boldenweck
MEMBER R. Bond M. DeNatale M. DeNatale M. DeNatale P. Foley L.Pomposo M. DeNatale R. Bond
2023 P. Foley F.Luster L.Pomposo P. Foley J.Zelaya J.Zelaya L. Pomposo L.Pomposo
Z. Maharaj L. Boldenweck F.Luster J.Zelaya
Z. Maharaj
2023 Art Gallery Show / Event Dates
1. January 27 & 28 2-dimensional Art (Extended Exhibit Feb 6 through Mar 31)
2. March 10 & 11 Youth Art Show
3. May or July Cancelled for 2023 only
4. October 13 &14 Day of the Dead
• Sunday, August 27 BBQ Fundraiser
Additional 2023 Art Event in SSF
• March 17, 18 & 19 SF Opera / La Boheme
280-27414 Cultural Arts Donations/Fundraising Account
FY 2022 - 2023
Section A - INCOME
Rolling Balance
7/1/22 July August Sept.Oct.Nov.Dec.Jan.Feb.March April FY Subtotal Rolling Total
Cultural Arts Fund -
Past FY starting balance (pre-2020-2021)79,384.15 - 79,384.15
Rolling Balance/Rolling Total detailed breakdown in rows for Section A.1 through A.6 represents information as of July 1, 2021
1. General Donations 600.00 20.00 1.00 21.00 621.00
2. Fundraising Funds 736.95 1,147.35 4,350.75 80.00 2,005.00 7,583.10 8,320.05
3. Scholarship Donations 200.00 - 200.00
4. Artist Sales - 140.00 170.00 40.00 350.00 350.00
5. Artist Entry Fees 560.00 85.00 40.00 65.00 50.00 230.00 30.00 500.00 1,060.00
6. Interest Allocation/Other 1,963.75 500.00 100.00 167.00 223.00 990.00 2,953.75
Income Subtotal 83,444.85 85.00 1,167.35 4,890.75 320.00 66.00 217.00 230.00 200.00 2,228.00 40.00 9,444.10 92,888.95
Section B - EXPENSES July August Sept.Oct.Nov.Dec.Jan.Feb.March April FY Subtotal Rolling Total
Cultural Arts Fund -
Rolling Balance/Rolling Total detailed breakdown in rows for Section B.1 through B.7 represents information as of July 1, 2021
1. Event Expenses - 542.75 19.73 2,182.50 2,744.98 2,744.98
2. Art Purchased - - -
3. Scholarships Awarded 6,000.00 - 6,000.00
4. Artist Sales - Payments 40.00 152.00 36.00 188.00 228.00
5. Awards for Winning Art Exhibits 850.00 225.00 200.00 325.00 750.00 1,600.00
6. Utility Box Mural Program - - -
7. Other Expenses 4,505.00 - 4,505.00
Expenses Subtotal 11,395.00 - 225.00 542.75 19.73 352.00 - - 325.00 2,218.50 - 3,682.98 15,077.98
BALANCE TOTAL 72,049.85 72,134.85 73,077.20 77,425.20 77,725.47 77,439.47 77,656.47 77,886.47 77,761.47 77,770.97 77,810.97
Section C - ENCUMBRANCES*July August Sept.Oct.Nov.Dec.Jan.Feb.March April
1. Base Program Reserve - - - - - - - (20,000.00) (20,000.00) (20,000.00)
2. Youth Scholarship*- (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (4,000.00) (4,000.00) (4,000.00)
3. Caltrain Sculpture Contingency (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) 4. Deposit Corrections - - (500.00) (600.00) (600.00) (600.00) (600.00) (600.00) (600.00) (600.00)
Encumbrance Subtotal (45,000.00) (48,000.00) (48,000.00) (48,500.00) (48,600.00) (48,600.00) (48,600.00) (48,600.00) (69,600.00) (69,600.00) (69,600.00)
Balance w/ Encumbrances 27,049.85 24,134.85 25,077.20 28,925.20 29,125.47 28,839.47 29,056.47 29,286.47 8,161.47 8,170.97 8,210.97
* Notes on Encumbrances:
1. Base Program Reserve (CAC approved 2/16/23) - This amount is being set aside as a "rainy day" fund, to be used during years when fundraising is limited in order to maintain the Cultural Arts Commission's base program (i.e. scholarships, artist awards/honorariums, fundraising
expenses, etc.)
2. Youth Scholarship - $3,000 has historically been the minimum encumbrance for the Jack Drago Cultural Arts Commission Youth Art Scholarship, which is replenished on July 1 of each fiscal year. The Commission may vote to change this amount year to year.
3. Caltrain Sculpture Contingency - This encumbrance represents a developer contribution that was specified for art at the Caltrain Plaza. It is being held as contingency to cover project costs related to the "Inspire" kinetic sculpture and two gear benches.
4. Deposit Corrections - Non-Cultural Arts deposits that need to be redirected to another account.
- Increased to $4,000 approved by CAC at 1/19/23 meeting.
CULTURAL ARTS FUND SUMMARY - BY FUND as of 4/30/2023
Table 1 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
CULTURAL ARTS DONATIONS/FUNDRAISING 72,050 (3,683) 9,444 77,811
Base Program Reserve 20,000 20,000
Youth Scholarship 4,000 --4,000
Caltrain Sculpture Contingency 45,000 --45,000
Deposit Corrections 600 --600
Balance w/ Encumbrances 8,211
Table 2 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
DESIGNATED FOR PUBLIC ART 33,588 -171 33,759
Table 3 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
GENERAL FUND (FY 2022-2023)76,000 --76,000
Graffiti abatement murals (FY 21-22 rollover)56,000 --56,000
Public Art Allocation (unrestricted)10,000 --10,000
Cultural Activities Grant Program 10,000 --10,000
Table 4 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
GRANTS (FY 2022-2023)2,250 (2,250) --
San Mateo County Arts Grant 2,250 (2,250) --
Asterisk (*) indicates funds that are currently not restricted to a specified project.
Unrestricted Funding Balance =51,970
Table 5 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
CAPITAL PROJECTS 600,000 --600,000
a.New Aquatic Center 100,000
Design: Summer 2022-Summer 2023 / Construction: 2023-2025
b.Centennial Trail Park - Huntington/Spruce none
Design: Spring 2023 / Construction: Summer 2023-Summer 2024
c.Linden Park TBD
Design: Summer/Fall 2023-Summer 2024 / Construction: Fall 2024-Spring 2025
d.Orange Memorial Park Sports Field none
Construction: complete in Summer 2023
e.Library / Parks & Rec Community Center none
Construction: complete in Fall 2023
f.Oyster Point Park none
Completed Winter 2022/23. Open Space Construction: Summer 2023
g.500,000
Installation completed Fall 2024
Table 6 (NEW)Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
--142,246 142,246
Table P.1 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
BalancePENDING FUNDING 500,000 --500,000
Developer Contribution - IQHQ 500,000 --500,000
(unrestricted, 0.5 mile radius of 580 Dubueque Ave.)
Caltrain Plaza - "Inspire" Kinetic Sculpture & two gear
benches ($464,000 project + $36,000 contingency)
PUBLIC ARTS-IN-LIEU FEE FUND
SSF Muni. Code Ch. 8.76 Public Art Requirement
Cultural Arts Commission 2022 Name Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec
Boldenweck P P P P P P C P P P P C
Bond P P P P P A C P P P P C
Bowen P P A P P P C P A A A C
Campagna P P P P P A C R R R R C
Cansino P P P P P P R R R R R C
DeNatale P P P P P P C P P P P C
Foley P P P P P P C P P P P C
Hobson-
Coard
P P P P P P R R R R R C
Luster P A C
Maharaj P P A P P A C P P P P C Mardahay P A P P P P C P P P A C
Pomposo P P C
Ramos P P P P A A C A P A P C Zelaya P P C
2023
Name Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
Boldenweck P P P P
Bond P P P P
Bowen P P P P
DeNatale P P P P
Foley P P P P
Luster A A A A
Maharaj P P P P
Mardahay P A P A
Pomposo P P P P
Ramos P A A R
Zelaya P A A A
P – Present
A – Absent C – Meeting Cancelled R – Resigned