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HomeMy WebLinkAbout8.15.23 - PR Comm Packet - REVISED Agenda CITY OF SOUTH SAN FRANCISCO MEETING OF THE PARKS AND RECREATION COMMISSION Tuesday, August 15, 2023 7:00 p.m. Welcome to the Regular Meeting of the Parks and Recreation Commission. The regular meetings are held on the third Tuesday of each month at 7:00 p.m., in the Council Chambers at the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. If this is your first time, the following is a general outline of our procedures. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. Public Comment: For those wishing to address the Commission on any Agenda or non-agendized item, please complete a Speaker Card located at the entrance to the Chamber and submit it to the Director of Parks and Recreation. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. STEPHEN FIRPO CHAIRPERSON RUTH DENARDI KRISTY CAMACHO VICE CHAIR COMMISSIONER BETTY BATTAGLIA BRITTANY BURGO SECRETARY COMMISSIONER ROBERT UY WILLIAM LOCK COMMISSIONER COMMISSIONER GREG MEDIATI ANGELA DULDULAO DIRECTOR OF PARKS AND RECREATION DEPUTY DIRECTOR OF PARKS AND RECREATION Agenda CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MEETING Tuesday, August 15, 2023 7:00 p.m. A G E N D A I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Agenda Review V. Approval of Minutes of the June 20, 2023 Meeting VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. Old Business A. 2023/24 Annual Co-Sponsorship Renewals B. Library | Parks and Recreation Center Update C. SSFUSD Joint Use Agreement Update VIII. New Business A. Pickleball Program Update IX. Friends of Parks and Recreation X. Beautification Committee XI. Items from Commission XII. Items from Staff A. Calendar of Events B. Administrative Update XIII. Adjournment Next Meeting: Regular Meeting: Tuesday, September 19, 2023 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, JUNE 20, 2023 I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, June 20, 2023, in the Council Chambers at the Municipal Service Building. II. ROLL CALL: Present: Commissioners Camacho, Lock, Uy, DeNardi, Battaglia and Firpo Absent: Commissioner Burgo Staff: Greg Mediati, Director of Parks and Recreation Angela Duldulao, Deputy Director of Parks and Recreation Erin O’Brien, Business Manager Laura Armanino, Recreation Manager Joshua Richardson, Parks Manager Kari Jung, Management Analyst I Jeanette Yoshida, Administrative Assistant II Philip Vitale, Deputy Director of Capital Projects III. PLEDGE OF ALLEGIANCE: Dave Casagrande led the Pledge of Allegiance. IV. AGENDA REVIEW: There are no changes to the agenda. V. APPROVAL OF MINUTES OF THE April 18, 2023, MEETING: Approved by motion. Motion: Commissioner Uy / Seconded: Commissioner Lock. VI. CITIZEN PARTICIPATION: None present. VII. Old Business A. Capital Projects Update Deputy Director Vitale gives update on the Centennial Trail Improvements. He shares updates to the design since the last meeting including incorporating some wheelchair accessible fitness equipment. Proposed equipment includes a 2-person chest press, a 2- person lat pull and a 2-person vertical press. Additional art opportunities with the Cultural Arts Commission are being explored. Deputy Director Vitale shares that they are pursuing a cooperative purchase agreement for the playground equipment. He explains they’ve recently learned that the pollinator themed playground equipment previously presented has a lead time of 9 months for that project, which is longer than the construction period, so they are taking the approach of the cooperative agreement which allows us to make the purchase sooner, gives a discount and allows us to purchase it directly. Once the contractor comes onboard the materials will be ready to install. The cooperative purchase agreement is being taken to City Council later this month. If everything stays on schedule, the project will go out to bid this fall, Parks and Recreation Commission Minutes of the Meeting of June 20, 2023 Page 2 construction to start early 2024 and complete construction summer of 2024 to meet the requirements of the Clean California Grant. Commissioner Lock asks Deputy Director Vitale to explain a little more regarding the cooperative agreement and would it had been cheaper to use this for the Civic Center playground. Deputy Director Vitale responded that he’s not sure that this cooperative agreement could be used for all the projects but for the LPR project they were able to use piggyback agreements for some items. Commissioner Lock comments that he has a suggestion for Manager O’Brien as the CPRS District 4 President-Elect to put forth an item that all members of District 4 have one shared purchase agreement, where everyone could have that discounted price based on scale. Chair Firpo thanked Deputy Director Vitale for listening to the public last meeting and incorporating the fitness equipment in the design. Deputy Director Vitale then gives update on the Orange Memorial Aquatic Center design development that was presented to City Council last month. The presentation was well received. He shares that they brought up some questions and items they wanted explored further like pursuing an all deep outside pool, reducing the depth of the indoor pool and confirming that the pool is sized to accommodate water polo. The project team and staff went back and explored possibilities and in addition to the base option, in option 2, we explored a 4 feet deep shallow end going down to 7 feet which would have an increase in cost around $65,000. Option 3 is an all-deep outdoor pool which means the whole pool would be a minimum of 7 feet deep. If it is an all-deep pool, it becomes a special use pool, which mean you would need to distinguish it as a particular use. This option has an increase cost of around $300,000. Option 4 would be an all-deep pool with an “L” shaped peninsula that would allow a ramp up to some steps, which means it wouldn’t need to be distinguished as a particular use pool. This option will require us to increase the extra water space and have an increase in cost around $500,000. Deputy Director Vitale shares that they also explored options to have the indoor pool have two shallow ends, which will help create space for “learn to swim” and recreation programming but found that the smaller deep end limited the amount of fitness and recreation programs that require a deeper pool and would restrict the amount of fun beach elements. Deputy Director Vitale shares that staff recommendations are half shallow and half deep for the indoor pool and for the outdoor pool to support option 1 or 2. After meeting with the Aquatics Club they support option 2 because they want to keep 10 lanes in the 25-yard direction and 10 lanes in the 25-meter direction. Not all the lanes need to have a starting block and could just be marked lanes. Deputy Director Vitale states that they took this option to City Council and after hearing from the community and staff they support option 2 as well. If everything goes as planned the project design documents should be completed this summer, the project should go out to bid this fall, construction should begin this winter, pool opening in spring of 2025 and full project completion in summer of 2025. Once the new pool opens, we’ll have about 6 months to demolish the old pool and construct the parking lot and Veterans Memorial. Parks and Recreation Commission Minutes of the Meeting of June 20, 2023 Page 3 VIII. New Business A. 2023/24 Annual Co-Sponsorship Renewals Management Analyst Jung gave report on three of the Co-Sponsorship groups being recommended for renewal. The groups include the South San Francisco Historical Society, South San Francisco Youth Baseball Managers’ Association and South San Francisco Italian American Citizen’s Club. The City has an established set of guidelines to regulate the use of City facilities by community groups. Co-Sponsored groups are those organizations that are recreational in nature, bring people of like interest together, and provide opportunities for social exchange and development. Each group is required to have a membership and governing board consisting of no less than 51% South San Francisco residents. Groups are also required to submit an annual report which includes program, membership and financial information based on the 2022 calendar year. South San Francisco Historical Society: 67% of membership consists of South San Francisco residents. Membership fees are $15 per year for individuals and $20 for families. The group hosts a variety of fundraising events for the community including boutiques and tea parties. President of the Historical Society, Dave Casagrande, introduced himself and thanks the City for co-sponsorship status so that they may have the beautiful museums to showcase the City’s history. He also shares that both location on Grand and Chestnut are open every Saturday 1:00 p.m. to 4:00 p.m. South San Francisco Youth Baseball Managers’ Association: 62.77% of membership consists of South San Francisco residents. Annual registration fee is $225. The group is a youth baseball league for children ages 11-14 years. Practices and games are held 2-3 times per week, March-June. They host tournament games and one fundraiser per year to raise money for uniforms and a trip to Cooperstown, NY. Vice President of the Youth Baseball Managers’ Association, Mike Madrid, introduces himself and thanks the City for co-sponsorship, the access to the fields and taking care of the fields. Mike Madrid clarifies that the Cooperstown team consist of players that are selected throughout the league and are not necessarily members of the championship team. The Cooperstown players are selected earlier in the season to allow time to start fundraising. Vice Chair DeNardi asks if the organization offers scholarships for people that may not be able to afford it. Mike Madrid responds that they offer an early bird special for people who sign up early and they also have a link on the webpage that tells people to contact the league for the scholarship program. He shares that they don’t advertise it but have never turned down someone who has asked or was interested in playing. Vice Chair DeNardi asks if a discount is offered if registering multiple children, to which Mike Madrid responded that they do offer a family discount as well. Parks and Recreation Commission Minutes of the Meeting of June 20, 2023 Page 4 Italian American Citizen’s Club of South San Francisco: 52.04% of membership consists of South San Francisco residents. During the reporting period of 2022, the membership fee was $50 per year. The group offers free bocce ball lessons. The social organization meets on the third Tuesday of odd months. President of the Italian American Citizen’s Club, Leo Pierini, introduces himself and shares that he’s only became president at the beginning of 2022. He shares that a lot of the programs were impacted during COVID and they are still working on how to make things more inclusive. Leo Pierini shares that they still offer scholarships to South San Francisco students. Fundraising is primarily done internally through bocce tournaments. Leo Pierini shares that they have several associations throughout the peninsula who are utilizing the facility and the Parks and Recreation Department is operating a league. During the summer there will be an additional night for drop ins. In partnership with the City of South San Francisco and the Columbia Association they are putting together a Festa Italiana for South San Francisco. Vice Chair DeNardi thanks Leo Pierini for all the activities that have been brought forward at the club and asks why the initiation fee increased by 50%. Leo Pierini responds that it is needed to cover administrative costs and the Board of Directors decided that they would rather increase the one-time initiation fee than the yearly membership. Vice Chair DeNardi responds that City Council halted some fee increases for Parks and Recreation programs and activities and feels like $125 for a new member coming in is a lot. She also asks if they offer scholarships for people who can’t afford the fees. Leo Pierini responded that they do not have a scholarship program for membership at this time. Chair Firpo asks if the fee can be paid overtime to which Leo responds yes. Vice Chair DeNardi then shares that they’ve noticed on Saturdays that the courts are pretty much booked with the tournaments and private parties through the summer and asks how it will be worked out for the community to still be able to come out and play. Leo Pierini responds that they try to coordinate party rentals around the drop-in times and when tournaments are played, they usually leave at least two courts open to the public. Director Mediati adds that the permit process can be look at by staff to ensure there is public use available. Management Analyst Jung shares that they also have pending applications for South San Francisco Aquatics Club, South San Francisco Shetland Pinto Mustang Baseball, South San Francisco Mothers Club, South San Francisco United Soccer League, and San Mateo County Athletic Club which will be brought forward at a future meeting. Staff recommends that Commission approve the three groups presented this evening. Chair Firpo turns to the Commission for a motion to approve co-sponsorship to these three groups. Vice Chair DeNardi makes a motion, seconded by Commissioner Lock. Approved by motion. B. Celebrating July as National Park and Recreation Month Director Mediati shares that for the past 35 years, Parks and Recreation Month has been celebrated in July to promote the importance of parks, recreation, and the impact Parks and Recreation Commission Minutes of the Meeting of June 20, 2023 Page 5 it has on health, wellbeing, environmental stewardship, conservation and equity. He shares that this month the Department will be highlighting the importance of Parks and Recreation on our social media pages, newsletters, and will be hosting Movie in the Park and the Field Day event in Orange Park. In addition, we will be helping to host free programs. Director Mediati thanks Chair Firpo for agreeing to receive the proclamation at the City Council meeting on July 12. Chair Firpo reminds the Commission that there will be no meeting in July. IX. Friends of Parks and Recreation Deputy Director Duldulao shares that she is looking forward to working with Friends for the movie nights. Manager Armanino shares that the intern that is working with them is currently designing the calendar for Parks and Recreation Month as well as the social media outreach. Some of the classes that will be provided at no cost include open gym for basketball and badminton, fine art exploration for seniors, karaoke for seniors, drop in Zumba, some art classes for preschool aged children at the Paradise Valley location, Sign Hill hikes, as well as Sign Hill Stewards activities. There will be knitting, crocheting, open gym, free swim lessons, free open swim, and free rec swim. Manager Armanino states that these will be put on the calendar with links on how to register. Chair Firpo asked if this will be on the website as well to which Manager Armanino responded yes. Vice Chair DeNardi asked if the free bocce lessons will be indicated on there too. Manager Armanino responds that on days they don’t have activities scheduled, there are notices that go out that highlight some of programs. X. Beautification Committee No updates at this time. XI. Items from Commission Commissioner Camacho thanks Deputy Director Vitale and his team for their time and effort that went into communicating the pool design and making sure all the parties that had concerns felt heard. Commissioner Camacho states that she also really appreciated the touring of the new fields at Orange Park and is excited for it to be done. Commissioner Lock seconds Commissioner Camacho’s comments regarding Deputy Director Vitale and staff. He also thanks Director Mediati for the tours of the new fields and the LPR Building. Commissioner Lock shares that he took a walk in Orange Memorial Park recently and it was filled with a lot of people. He believes that it shows how important these parks and facilities are to the community. Commissioner Battaglia apologizes for missing the last meeting and shares that while reading the minutes from the meeting, she was pleased to see the comments that were shared regarding Sign Hill. She appreciates the comments regarding reconfiguration of the trails and is glad it’s being looked at to make them safer and more accessible. Commissioner Battaglia shares that she also thinks that using scouts for volunteering is a Parks and Recreation Commission Minutes of the Meeting of June 20, 2023 Page 6 great idea. She states that she was pleased to see the work at Westborough Park and thinks handrails are a good idea on for the stairs. Commissioner Uy enjoyed touring the ballfields and believes it will be a great addition for residents, and will be the center of our community. He then shares that he went to Terrabay and seen how childcare was running and thinks it looks great and has been getting some good reviews from the families that are sending their kids there. He only wishes that there were more summer camp openings. Commissioner Uy states that he recently celebrated his son’s birthday at Orange Park and although it was a cold day, all the picnic areas and the park were filled. He likes seeing the community out enjoying themselves and the benefits of the parks. Commissioner Uy also shares that he has been checking out the different pickleball courts lately and he noticed that when Parks and Recreation stopped their pickleball program, those people went to other places in nearby cities. A lot of them were going to Washington Park in Burlingame, who has changed one of their tennis courts to four permanent pickleball courts and would like the City to consider making one of our tennis courts into a pickleball area in one of the underutilized locations. Vice Chair DeNardi likes Commissioner Uy’s idea for the pickleball court. She appreciated the tour of the ballfield and will be touring LPR tomorrow. Commissioner DeNardi shares her concerns about the Eucalyptus trees near the fields. She thanks staff for their hard work and dedication to the Parks & Recreation programs. XII. Items from Staff: A. Calendar of Events Director Mediati provided a brief update of the Calendar of Events. B. Administrative Update Director Mediati states that he hopes by the august meeting he will have some dates to share for the LPR opening, Orange Park Ballfields and hopefully some groundbreaking dates for the pool and Centennial Trail. He reports that the City recently received confirmation that it has been approved as an Age-Friendly Community. He thanks the task force members and shares that there are 5 initiatives in the coming year and will formalize a plan to start moving those forward. Manager Richardson gives update that Westborough Park project is completed, and all pathways and staircases have been replaced with concrete and handrails installed. He shares that the Sign Hill Master Plan will be coming back to the Commission for final approval later this summer or fall, so there will be another chance for comments and questions. Manager Richardson then shares that they have finalized signage that needs to be printed for the pickleball courts and the priority hours for pickleball are listed on the signs. He shares that he and Director Mediati have been talking about ideas of potential courts that they can dedicate pickleball too. He shares with Commission that in other areas when the pickleball courts are in close proximity to homes there are a lot of complaints, so that is something that should be taken into consideration when looking at potential locations. Director Mediati adds that doing this as a pilot project is a good idea. Manager Parks and Recreation Commission Minutes of the Meeting of June 20, 2023 Page 7 Richardson says that the courts at Stonegate are not well known and that he is hoping to create a courts map on our website, so the information is more accessible. Commissioner Uy asks if it’s possible for the City to provide nets for pickleball. Manager Richardson responds that he thinks it is and is willing to do it on the pilot program to see how it works out because he has concerns that they will be taken. Vice Chair DeNardi suggests having people check-out the nets like you would a library book. Manager Richardson responds that he was going to suggest something similar where nets could be rented for a week or so and could be checked out from MSB. Manager O’Brien gives a brief update regarding the fees for LPR, the Orange Park Sports Complex and the Oyster Point Marina Picnic tables. The fees were presented to Council and approved at last weeks meeting. The FY 2023-24 budget will be going to Council on June 28. Manager Armanino gives update on summer camps and programs being underway. She reminds the Commission of the Health Fair on June 30 and to keep an eye out for the social media campaign that will be coming out soon. Director Mediati thanks the bocce ball court volunteer, Dan DeNardi, for the great job he did with the first league and is excited to launch another league. He adds that they are looking at adding additional court hours that the Parks and Recreation Department will staff moving forward. XIII. Adjournment: 8:18 p.m. Respectfully submitted by Jeanette Yoshida, Administrative Assistant II Next Meeting: August 15, 2023 Staff Report DATE: August 15, 2023 TO: Parks and Recreation Commission FROM: Kari Jung, Management Analyst SUBJECT: FY 2023-24 Annual Co-Sponsorship Renewals RECOMMENDATION It is recommended that the Parks and Recreation Commission by motion approve co-sponsorship renewals for the 2023-24 fiscal year for the following groups: South San Francisco Aquatics Club, South San Francisco Shetland Pinto Mustang Baseball, South San Francisco United Youth Soccer League, and the San Mateo County Athletic Club. BACKGROUND/DISCUSSION This report is a continuation of annual co-sponsorship renewals presented to the Parks and Recreation Commission at the June 2023 meeting. The following list identifies groups whose renewal applications have been approved and groups pending renewal approval. Approved • Historical Society of South San Francisco • Italian American Citizens Club • South San Francisco Youth Baseball Manager’s Association Requesting Approval • South San Francisco Aquatics Club • South San Francisco Shetland Pinto Mustang/Pee Wee Baseball • South San Francisco United Youth Soccer League • San Mateo County Athletic Club Approval Withheld – Scheduled for Future Meeting • South San Francisco Mother’s Club Staff Report To: Parks and Recreation Commission Date: August 15, 2023 Subject: 2023-24 Annual Co-Sponsorship Renewals Page: 2 CO-SPONSORED RENEWAL GROUP SUMMARIES 1. South San Francisco Aquatics Club President: Dan Jumanan Vice President: Chen Jiang Membership: 100 (95% South San Francisco residents) Activities: The South San Francisco Aquatics Club is a competitive swim team that practices year-round at Orange Pool. The team competes in swim meets twice a year. The Club collects monthly dues from its members to pay for use of Orange Pool and a lifeguard during practice times. Membership dues are $165 per month. Board meetings are held monthly. Beginning Balance: $ 21,919.15 Revenue: $166,122.32 Disbursements: $129,869.41 Ending Balance: $ 58,172.06 2. South San Francisco Shetland Pinto Mustang Baseball President: Dan Ordonez Secretary: Amber Diaz Membership: 173 (78.03% South San Francisco residents) The South San Francisco Shetland Pinto Mustang/Pee Wee Baseball League is a youth baseball league for children in kindergarten through 5th grade. The League meets every other month on the third Thursday of the month beginning in January. Teams meet twice a week for practice from February –June and play games four times a week from April –June. The League hosts one tournament a year over the Memorial Day weekend. The League also hosts a fundraiser during the season. The annual registration fee is $160. Beginning Balance: $16,236.42 Revenue: $29,231.83 Disbursements: $15,542.76 Ending Balance: $29,925.49 3. South San Francisco United Youth Soccer League President: Patty Gomez Vice President: Mario Ayar Membership: 332 (85% South San Francisco residents) Activities: The South San Francisco United Youth Soccer League is a co-ed recreational and competitive soccer program. Games and practices are hosted at Orange Memorial Park and Hillside Ballfield, and the Department also makes arrangements for the group’s use of school district fields. Membership dues are $140 per year. Board meetings are held quarterly during the months of February, May, August, and November. Staff Report To: Parks and Recreation Commission Date: August 15, 2023 Subject: 2023-24 Annual Co-Sponsorship Renewals Page: 3 Beginning Balance: $ 100.00 Revenue: $69,114.25 Disbursements: $51,469.50 Ending Balance: $17,744.75 4. San Mateo County Athletic Club President: Brian Mansell Vice President: Jaime Gomez Secretary: Patty Gomez Treasurer: Amado Garcia Officer: Mario Ayer Membership: 21 SSF Residents (55%) The San Mateo Athletic Club promotes affordable, accessible, and quality sports and recreational services to youth through competitive soccer play. The San Mateo County Athletic Club teams are made up of a majority of South San Francisco residents keeping within the Department’s 51% resident requirement for co-sponsorship status. The club’s league run through both the spring and fall seasons and consist of weekly practices and 5-6 games. The club membership fee is $800.00 per year. Beginning Balance: $ 192.05 Revenue: $ 2,885.00 Disbursements: $ 3,077.05 Ending Balance: $ 386.10 SUMMARY Staff have reviewed the co-sponsorship applications and finds that the following groups qualify for renewal at this time: South San Francisco Aquatics Club, South San Francisco Shetland Pinto Mustang/Pee Wee Baseball, South San Francisco United Youth Soccer League, and San Mateo County Athletic Club. Groups approved by the Commission will be required to sign a contract with the City to officially maintain co-sponsorship status for the year. South San Francisco Mother’s Club will be presented at a future Park and Recreation Commission meeting for consideration. Staff would further like to recognize all of these groups for their volunteerism and for offering exceptional recreation and enrichment opportunities for our residents. Staff Report DATE: August 15, 2023 TO: Parks and Recreation Commission FROM: Laura Armanino, Recreation Manager SUBJECT: Library | Parks and Recreation Center Ribbon Cutting Update RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the ribbon cutting for the new Library | Parks and Recreation Center. BACKGROUND/DISCUSSION The Library | Parks and Recreation Center is scheduled to have its ribbon cutting on October 28, 2023. The event will welcome community members to their new home away from home, an 80,000-square- foot building, and a 1.3-acre park. The building includes an automated library book return, spacious event rooms, teaching and catering kitchens, dance and exercise studios, classrooms for all ages, art and craft spaces, contemporary library spaces for all ages, a discovery center including a maker space, a community room and digital studio, administrative offices, and the new City Council Chambers/community theater. The park includes a playground, a synthetic turf field, and a native garden. This project was made a reality in November 2015, when voters passed Measure W, the ½ cent sales tax which is making possible so many quality-of-life improvements for our community. Staff thanks Commissioners and community members who helped petition for the passage of Measure W and contributed to the design process over the years. Staff members from both the Library Department and the Parks and Recreation Department have formed a Grand Opening Celebration committee and have been meeting regularly since January of this year. The committee has been brainstorming ideas to help make the event a fun and memorable celebration. With the newly established event date, staff are busy firming up details from memorable keepsake items to band selections and activities. The tentative event day schedule is as follows but is still in the planning stages: Staff Report To: Parks and Recreation Commission Date: August 15, 2023 Subject: Library | Parks and Recreation Center Ribbon Cutting Update Page: 2 10:00 a.m. Opening remarks 11:00 a.m. Ribbon cutting 11:00 a.m. Building is open for tours and activities 11:00 a.m. Food trucks begin serving 11:00 p.m. Musical performances scheduled to perform 4:00 p.m. Programmed activities end 5:00 p.m. Building closes As the Commission may recall, this event is being merged with the annual Concert in the Park event, largely as the opening was originally planned to take place at approximately the same time as the typical event date in late September. Staff continue to work with vendors and event production support to plan for a concert event, likely with two bands on a stage located on the plaza near the Council Chambers. Details on the performers will be announced soon. In addition to the performances, several free class demonstrations are being planned, City Departments and local agencies will be tabling with resources for residents, a Cultural Arts Commissioner art exhibit, and the Cultural Arts Commission’s Dia De Muertos Art Show and related art activities will be held. The art show will continue through Sunday, October 29. City Council, Parks and Recreation Commissioners, and relevant members of the City leadership team will be recognized on a bronze plaque, mounted within the building, and unveiled during the ribbon cutting. Prior to the ribbon cutting event, some smaller activities will be held in the Center, including the Department’s Citizen’s Academy presentation on October 10, a project donor reception on October 25, and a Council of Cities meeting hosted by the City Council on October 27. Staff will report verbally on additional details. Staff Report DATE: August 15, 2023 TO: Parks and Recreation Commission FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: SSFUSD Joint Use Agreement Update RECOMMENDATION It is recommended that the Parks and Recreation Commission be provided an update on the recently approved Joint Use Agreement between the City of South San Francisco (City) and South San Francisco Unified School District (District). BACKGROUND/DISCUSSION Government Code Section 37350 authorizes municipalities and school districts to establish agreements to make their respective grounds and facilities available for community and student use. This recognizes the fact that taxpayers have funded schools and public buildings, and that parks, schools, sports fields, and civic facilities are scarce resources that should be shared to maximize community benefit and avoid duplication. The previous Joint Use Agreement was in place since 2008. However, the foundational philosophy of the agreement has been in place since at least 1995 and requires that each agency make their facilities available to the other without a rental charge. Fees may be collected to cover some direct, out of pocket costs incurred associated with overtime, chemicals needed for operation of one of the district’s high school pools, and so forth. In some cases where there is a great deal of community use of a District owned field, the City has assumed maintenance. Over the years, many shared uses have been established. Some significant examples include the City’s investment to purchase and install portable classrooms on elementary school campuses to house before and after school child care, the City’s use of a school campus as one of several locations for Summer Camp, and use of a high school theater for dance performances by the Department’s Civic Ballet, among others. The Parks and Recreation Department has also historically facilitated on behalf of the District the scheduling and use of available District fields by co-sponsored groups through a permit process. Examples include the use of school fields for youth baseball and soccer. Staff Report To: Parks and Recreation Commission Date: August 15, 2023 Subject: SSFUSD Joint Use Agreement Update Page 2 The District uses City facilities such as the Municipal Services Building for fundraisers, award banquets, and dances. Picnic areas and Orange Pool are used for field trips and class activities. And until recently, the ballfield at Orange Memorial Park served as the home field for the South San Francisco varsity baseball team. At the request of School District staff, Department and School District renegotiated the Joint Use Agreement that has been in place since 2008. As reported at the January Parks and Recreation Commission Meeting, a summary of changes / clarifying language are as follows: • The new agreement will be in effect for 10 years – through June 2033. Both parties will have the option to request the agreement be terminated or renegotiated with a one-year notice period or upon mutual consent. • The agreement will clarify responsibilities related to capital improvements of City and District facilities. The City shall be responsible for improvements of City facilities. The District shall be responsible for improvements of District facilities. Damage experienced outside of normal wear and tear would be repaired by the party causing said damage. • The agreement updates each party’s inventory of facilities that are available for joint use. This should be updated as some facilities listed in the 2008 agreement are no longer in existence (such as the ballfield at Spruce Elementary School which was removed during bond-measure funded projects). Additionally, new sites are included for shared use that were not contemplated in 2008, such as the new Library | Parks and Recreation Center and South San Francisco High School’s artificial turf fields. • The agreement memorializes any fees assessed by either party associated with additional custodial or facility services outside of normal operating hours and fees associated with use of the pools, which largely constitute utility and chemical costs. Otherwise, fees are not assessed. Said fees will be payable to each agency providing this service based on direct costs only, and increases should be capped at 3% per year. • The new agreement clearly defines groups co-sponsored by the City and memorializes that it extends to them free use of District fields as available, similar to those offered to the City. • The agreement clarifies that facility users that are not City sponsored or co-sponsored groups (i.e. parochial schools or other neighborhood groups) will directly coordinate with the District to schedule and pay for use of facilities. Previously, the City managed some of these functions. • The agreement memorializes that the City and District staff will meet on an annual basis to review this agreement and permit requests for the next year. • The agreement does not impact child care programs. A separate agreement will be negotiated this fall on this topic. SUMMARY A copy of the approved Joint Use Agreement is attached to this report for the Commission’s information. The agreement was approved by the City Council on July 26, and by the SSFUSD Board of Trustees on August 10. JOINT USE AGREEMENT (South San Francisco Unified School District and City of South San Francisco) THIS AGREEMENT (“Joint Use Agreement”) is made on __________, 2023, by and between the SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT, a California public school district organized and existing under the laws of the State of California, (“District”), and the CITY OF SOUTH SAN FRANCISCO, a municipal corporation, (“City”). District and City are sometimes individually referred to as a “Party” and collectively as “Parties”. WITNESSETH WHEREAS, District and City have a mutual interest in the provision of adequate and attractive public facilities for education and recreation for the residents of South San Francisco and its environs; and WHEREAS, both District and City have certain physical facilities, including pools, parks, gymnasiums, indoor meeting rooms, classrooms, multi-use rooms, play areas, tennis courts and athletic fields which may be beneficially used by the other in a comprehensive program of serving the community; and WHEREAS, District and City have in the past, executed an agreement for the mutual benefit and use of facilities and services; and WHEREAS, Sections 10900 et seq. of the Education Code (“Community Recreation Act”) authorizes cities and school districts to maintain and operate joint use facilities such as gymnasium and outdoor playing fields in order to reduce capital and operational cost to both governmental jurisdictions and provide recreational areas for the community as a whole; and WHEREAS, Section 10910 of the Education Code provides that the governing body of any school district may use or grant the use of grounds of the school district to any other public authority for the purposes of joint use, wherever such use does not interfere with school uses; and WHEREAS, it is to the mutual benefit of City and District to contribute jointly to the establishment, operation and maintenance of recreational facilities which can serve the needs of both the general public and District; NOW THEREFORE, in consideration of the covenants and agreements hereinafter set forth, District and City agree as follows: 1. Facilities Included in this Agreement A. Unless otherwise specified, this Agreement shall govern the City’s use of the District facilities listed under Exhibit #1, attached hereto and incorporated herein. B. Unless otherwise specified, this Agreement shall govern the District’s use of the City facilities listed under Exhibit #2, attached hereto and incorporated herein. C. Each party shall have access to the properties and facilities listed under Exhibit #1 and #2 (collectively, “Joint Use Property”) according to the terms and conditions of this Joint Use Agreement. D. Facilities not covered by this Agreement: 1. District-owned facilities not specifically listed in Exhibit #1 to this Agreement may be scheduled for use under a separate agreement pursuant to District Board policy. Provisions of this Agreement do not extend to those facilities. 2. City-owned facilities, not specifically covered by this Agreement, are subject to use pursuant to the applicable provisions of the City Municipal Code, and/or policy. Provisions of this Agreement do not extend to those facilities. 2. Terms of Agreement A. This Joint Use Agreement shall become effective upon the first day after approval by the governing bodies of both Parties have been secured and the Agreement has been executed by both Parties ("Effective Date"). B. The term of this Agreement shall be for a period of ten (10) fiscal years, ending June 30, 2033, with annual reviews of the terms by the staff from the District and City. Annual reviews shall be conducted annually in July/August, unless otherwise mutually agreed to by staff, as set forth in Paragraph 8. C. All fees, charges, or other specifics requiring periodic review and/or modification, are to be considered within the timeframes described herein. D. District and City may commence renegotiation of the Agreement by giving the other party one (1) year written notice. Should the renegotiation effort fail, the Agreement shall be terminated effective upon expiration of the 1 year’s notice period, unless the term is otherwise modified or extended by mutual agreement of the Parties in writing. E. This Agreement may be terminated at any time by either Party, by giving to the other Party one (1) year written notice, or by mutual consent in writing. 3. Maintenance and Repairs A. District shall maintain, at its sole costs and expense, all equipment and improvements in District Facilities, other than those specified under 3(D) below and in the Memorandum of Understanding Between the District and City dated ___________pertaining to childcare facilities (“Child Care MOU”). B. City shall maintain, at its sole costs and expense, all equipment and improvements in City Facilities. C. Each Party agrees to exercise reasonable care in the use of the other Party’s facilities and agrees to repair any damage arising out of its use of the facility, except for damage arising from ordinary wear and tear. D. Routine Maintenance and repairs, as used in this Agreement, includes all routine maintenance and custodial services required to keep and maintain the facilities in the Joint Use Agreement in good, clean, orderly condition, and shall be allocated between the Parties. Athletic Fields The City shall provide year-round Field Maintenance as well as Facility Maintenance limited to periods of permitted City use for the following District Facilities: 1. Buri Buri Elementary School • Baseball field, including areas inside the track and the portolet 2. Hillside Elementary School (Terrabay) (The Parties acknowledge that the City provided all capital improvements, including but not limited to grading, irrigation, turf, adding bathrooms, light poles and scoreboards, at the athletic fields and will repair/replace if needed, as determined by the City.) • Baseball and soccer fields • Parking lot past cattle gate • Bathroom/storage building • Bleachers • Area inside field fencing and field lighting 3. Martin Elementary School (Paradise) • Baseball field, including portolet • Area inside field fencing • The Parties acknowledge that use of access road between Paradise Park and the ballfield to the northwest shall be governed by separate agreement between the Parties dated February 5, 1985. 4. Ponderosa Elementary School • Baseball field • Bleachers area • Weed abatement from the field to the perimeter of the fence 5. Alta Loma Middle School • Baseball and soccer fields • Lawn inside (and including) track • Bleachers 6. Baden High School/Adult Education (Southwood) • Southwood - North Baseball field • Callero – South Baseball field • Baseball field lawn inside path • Bleacher area • Soccer field (mowing only) • Weed abatement from the field to the perimeter of the fence The District shall provide ongoing Ballfield Maintenance for the following District Facilities: 1. Foxridge Elementary Site • Baseball diamond 2. Sunshine Gardens Elementary School • Softball diamond upper and lower field(s) 3. Westborough Middle School • Soccer field and track 4. South San Francisco High School • Football Field • Baseball Field • Softball Field • Track 5. Parkway Height Middle School • Soccer Field • Baseball Field General field maintenance for City includes the following listed items. District shall be responsible for any and all maintenance tasks not specifically listed below. 1. Lawn care • Mowing • Fertilizing, edging, broadleafing, aerating • Irrigation (clock, valves, heads, and laterals only) 2. Quick couplers in infield and lawn 3. Infield • Surfacing • Turf • Layout • Bases, pitcher’s mound and home plate 4. Backstop • Repairs • Paint 5. Dugouts • Bench repairs • Cans with fines 6. Ballfield fences • Repair 7. Bleachers • Repairs, cleanup, paint 8. Trash Removal • Receptacles and loose debris 9. Tree limb pruning relative to field safety only 10. Gopher abatement All athletic fields (both City and District) are subject to closure when the fields are wet to the extent that team use could result in significant damage. 1. Field closure due to inclement weather is to be determined by the City’s designated representative for City fields, and the District’s designated representative for District fields. In the event that an extraordinary circumstance necessitates the closure of a City or District field, complex, or indoor facility, the using agency’s representative shall be notified as soon as possible. It is that representative’s responsibility to notify all other affected parties. 1. Whenever possible, disrupted events shall be relocated to other facilities in-lieu of cancellation. 2. Every attempt shall be made to accommodate a rescheduling of cancelled activities. Swimming Pool District pools listed in Exhibit 1 are available for City use during the summer months when school is out, and the pools are not being used by the school or District. The City shall reimburse the District for its pro-rata share of the out-of-pocket costs for custodial staff and supplies, as well as chemicals and utilities arising out of its use of the swimming pool(s). The District will invoice the City at the end of the summer session for reimbursement of these costs. The City shall provide lifeguards and other supervisory staff as required to ensure the safety of users and to enforce any pool rules during the City’s use of District pools. To ensure the safety of users during a pandemic or other emergencies, the Assistant Superintendent of Business Services will determine if the pools are available for use. Gymnasium The District utilizes the high school gymnasiums listed in Exhibit 1 (“Gymnasiums”) during normal days of school operation from 8 a.m. to 6 p.m. The City may utilize the high school gymnasiums for City-sponsored programs when they are not needed for District use. Use shall be requested as far in advance as possible. Dates for use not scheduled by the City at least 60 days in advance may be made available by the District to other parties or agencies. Use times may be adjusted by mutual consent of both parties to meet mutual needs. Upon reasonable notice, the District reserves the right to utilize District Gymnasiums for school-related activities during normal City operation times. Augmentations and modifications to this schedule will be provided to the City as soon as practicable. Non-profit groups and for-profit businesses and groups desiring to use the high school gyms (if available) must book directly with the District. Non-profit groups/leagues co-sponsored by the City shall apply to the City for use of said facilities under the permitting process established by the City, since no fees are collected from these organizations. Co-sponsored groups are defined as non-profit organizations that are partners with, and certified by, the City of South San Francisco as recreational and social in nature and provide public benefit to South San Francisco residents on behalf of the City. High School Auditorium for Nutcracker Rehearsals and Performances Each year, the City shall be able to reserve the Auditorium at a high school in December for its Nutcracker performances, which includes seven days for rehearsals and an additional two days for the actual performance. For the City’s reservation, rehearsals are expected to begin around mid-December and start after school lets out for the day (schedule may change depending on availability). The rehearsal can continue until around 11 p.m. The performances are expected to be held on Saturday and Sunday, with two shows held on Saturday and one show held on Sunday. Based on availability of space, City will work with District on the duration of use needed. District staff and City staff may negotiate to decrease/extend the duration of use within reason, as space is available. In addition to the Auditorium, the City also may reserve the Band Room, Multi-use Room, Choral Room, Dressing Rooms, and the Cafeteria, as well as lighting and Audio-Visual (AV) equipment. High School Auditorium for Spring Ballet Performances Each year, the City may reserve the Auditorium at a high school in June for its Spring Ballet performances. The facility is expected to be reserved for three days (Thursday to Saturday). The rehearsal can continue until around 10 p.m. The performances are expected to be held on Saturday. Based on availability of space, City will work with District on the duration of use. Additional custodial support is needed to assist the City during Nutcracker rehearsals and performances, as well as the Spring Ballet rehearsals and performances. The District will invoice the City at the end of the performances for reimbursement of Nutcracker and Spring Ballet-related custodial and utility costs. District staff and City staff may negotiate the provision of City custodial support if needed. 4. Baden High School/Adult Ed. Batting Cages A. District acknowledges that the City installed batting cages on District property at Baden High School/Adult Ed. (Southwood) (“Batting Cages”), intended for exclusive use, operation, control, management, maintenance, safety, and supervision for recreation purposes by the City and co-sponsored community groups only. City designed and installed the Batting Cages in such fashion as to not unnecessarily obstruct District’s development and use of the field. B. Co-sponsored group is defined as non-profit organizations that are partners with and certified by the City of South San Francisco as recreation and social in nature, and provide public benefit to South San Francisco residents on behalf of the City. C. City paid all costs of design, construction, and maintenance of the Batting Cages. D. The Board of Trustees of the District passed a resolution in 2008 stating that the Batting Cages will not be used for school purposes and that no pupils or teachers, as such, will be permitted to use or enter the Batting Cages as part of a school-related activity. (Exhibit 4). E. A sign has been posted on the Batting Cages in a conspicuous location stating that the Batting Cages do not meet the Field Act requirements with respect to structural standards as required by law and earthquake safety. F. The Batting Cages will be for the exclusive use of the City and City programs/staff and the City will assume sole, exclusive and full liability for the use, operation, control, management, supervision, maintenance and safety of the Batting Cages and all persons who use them at all times. G. If at a future time, the City has no use of the Batting Cages, the District may require the City to remove the Batting Cages at the City’s expense at any time. The District shall provide reasonable notice in writing to the City for such a request. Upon receipt of such request, City shall remove the Batting Cages at its sole expense and restore the property where they were located to its condition prior to installation of the Batting Cages to the fullest extent possible. 5. Custodial Services A. District shall provide all custodial services for District facilities when these facilities are used for an event jointly sponsored by the City and the District. B. City will provide all custodial services for City facilities when these facilities are used for an event jointly sponsored by the City and the District. C. When the City uses District facilities during non-school time (summer, weekends, breaks, etc.), the City will provide custodial services or pay the District to provide custodial services. D. District shall bill the City for custodial services if it incurs additional custodial services during a City event using District facilities based on the custodial rates listed under “Direct Cost” on Exhibit #3 attached hereto and incorporated herein. E. City shall bill the District for custodial services if it incurs additional custodial services during a District event using City facilities based on actual cost incurred. F. Custodial hourly rates are approved by the Board for each fiscal year along with the facility use rates. (Exhibit #3) G. Cost shall be mutually agreed-upon by the Parties in writing prior to the costs being incurred. H. Process and procedure are listed under “Billing and Payment” (Section 13). 6. Furnishing of Restrooms A. District shall be responsible for furnishing suitable and adequate washrooms and restrooms at all indoor District facilities where such accommodations are available. B. Such accommodations shall be available for use on such days and at such hours as City-sponsored events and Community Recreation Programs are normally conducted. C. District shall bill the City for custodial services if it incurs additional custodial services during a City event using District facilities based on the custodial rates listed under “Direct Cost” on Exhibit #3. D. Cost shall be mutually agreed-upon in writing prior to the costs being incurred. 7. Alteration to Joint Use Property A. Neither Party may alter the Joint Use Property in a manner that impacts the other Party’s use of the Joint Use Property or impacts the other Party's costs associated with the Joint Use Property without the other Party's prior written consent, which may be granted in such Party's reasonable judgment. Should a Party provide written consent, both Parties shall execute an amendment to this Joint Use Agreement to ensure compliance with the Education Code and Community Recreation Act and ensure that the Parties contribute jointly to the establishment, operation and maintenance of the Joint Use Property. 8. Meetings and Schedules A. District and City shall meet annually in July/August, unless otherwise mutually agreed to by staff, prior to the start of school to discuss and resolve any issues concerning maintenance or renovation of any Joint Use facilities, and to address any of the Parties’ concerns or issues arising under this Agreement. 9. Scheduling/Request for Use of Facilities A. All City and City Co-Sponsored Group requests for use of District facilities will be processed by the District’s Facilities Department. B. Co-sponsored group is defined as non-profit organizations that are partners with and certified by the City of South San Francisco as recreational and social in nature, and provide public benefit to South San Francisco residents on behalf of the City. C. All District requests for use of City facilities will continue to be processed by the City’s Parks and Recreation Department. D. All scheduling for facilities under the provisions of this Agreement, must be done by, and with the approval of, the authorized entity. a. The authorized entity for the City of South San Francisco is the Parks and Recreation Director or their designee. b. The authorized entity for District facilities (including field use) is the District’s Facilities Department or identified designee. E. Either Party who desires to use a Joint Use Facility of the other must schedule as far in advance as possible. F. City shall provide permit requests received from City groups and co-sponsored groups for facilities use by April of each year, or by another mutually agreed-upon date. G. Once scheduled, either Party may cancel a reservation with reasonable cause. H. All third-party reservations (for-profit businesses and groups) desiring to use City facilities must book directly with the City. I. All third-party reservations (non-profit groups and for-profit businesses and groups) desiring to use school facilities must book directly with the District. J. Such requests shall be subject to rules and regulations as may be imposed by the City and/or applicable District School Board adopted policies and provisions, including but not limited to the District’s facility use fee schedule (Exhibit #3). K. The referenced policies and procedures may be subject to change and modification by either Party in this Agreement and modifications shall be memorialized with an amendment in writing to this Agreement. L. Any such change, however, shall be effective no sooner than 30 days or on an agreed-upon effective date by both Parties after the amendment is signed. 10. Supervision and Compliance with Law A. Each Party is responsible for supervision of the Joint Use Property during the time of its use. Each Party shall comply with, and shall ensure compliance by persons within its control and authority of all state and federal laws and regulations now in force, or which may be in force in the future, pertaining to the Joint Use Property. City and District shall each comply with the other Party’s rules and regulations during the time of its use of that portion of the Joint Use Property owned by that Party. 11. Facility-Use Fees and Charges A. The District’s fees to be included in the Fee Schedule set forth under Exhibit 3 will be established by the District pursuant to statute and applicable Board policy. B. The City’s fees to be included in the Fee Schedule set forth under Exhibit 3 will be established by the City pursuant to statute and applicable City ordinances and/or policies. C. The City must communicate the same fee, if applicable, for the use of any District facilities to all City co-sponsored groups equal to the rate on the facility-use schedule approved by the District’s Board of Trustees each year (Exhibit #3). D. All fees collected for the use of City Facilities shall belong to the City. E. All fees collected for the use of District Facilities shall belong to the District. F. Facility use charges may be adjusted annually by either, or both, Parties, based on actual and/or projected costs and may not exceed 3% annually. G. Adjustments to facility use charges shall be effective at the beginning of each fiscal year (July 1). H. All services or requirements beyond the scope of this Agreement, are to be assessed and billed pursuant to the provisions of District and/or City policy and/or ordinance. To the maximum extent possible, these shall be mutually agreed-upon in writing prior to the costs being incurred. I. If the City uses the South San Francisco High School turf for after-school athletic groups that go into the evening/night hours, the City must reimburse the District for the field lights at the hourly rate approved by the Board for facility use. 12. Damage to Facilities A. When damage to a facility or field does occur, the owner will notify the user agency immediately (outside of normal wear and tear). B. Representatives of both agencies, and insurance agency representatives if appropriate, will evaluate and review the damages, preferably together, to assess necessary mitigation, appropriate cost, scheduled repair, and final work product. C. The user agency will be immediately responsible for costs incurred to repair the damaged property. 13. Billing and Payment A. Each Party’s staff shall be responsible for coordinating with their respective Billing/ Finance Departments on the amount and purpose of expenses and billings arising from this Agreement, and to provide supporting documentation. B. Each Party’s staff shall be responsible for invoicing the other Party for expenses or reimbursement pursuant to this Agreement. 14. General Terms and Conditions A. Indemnity/Hold Harmless 1. Each Party will defend, indemnify and hold the other Party, its officers, employees, agents, and volunteers harmless from and against any and all liability, loss, expense (including reasonable attorney’s fees), or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorney’s fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the indemnifying Party, its officers, employees, agents, or volunteers. B. Insurance 1. Each Party shall maintain the following programs of insurance coverage: 2. General Liability insurance with limits of not less than the following, and naming the other Party as an additional insured: 3. General Aggregate: $3 million 4. Personal Injury: $1 million 5. Each Occurrence: $1 million 6. Workers' Compensation and Employer’s Liability insurance providing workers' compensation benefits, as required by the State of California. C. Entry and Inspection 1. Each Party reserves, and shall always have the right, to enter upon the Joint Use Property at reasonable times for the purpose of viewing and ascertaining the condition of the property. D. Waiver 1. The waiver by either Party of any breach or of any term, covenant, or condition herein contained shall not be deemed to be a waiver of any other breach, term, covenant, or condition of this Joint Use Agreement. E. Notices 1. Any notice required or permitted under this Joint Use Agreement shall be done by email or in writing, delivered to the Party at the address set forth below, and shall be deemed effectively delivered upon (i) personal delivery or electronic delivery, (ii) one day after deposit for overnight delivery by Federal Express or a comparable national express courier, (iii) two days after deposit in the United States mail, by first-class mail, postage prepaid, or (iv) receipt via facsimile or electronic mail. A Party may designate another address for notice purposes upon written notice pursuant to the provisions of this paragraph. The Parties shall provide each other after-hours emergency contact phone numbers of appropriate supervisory staff, which shall be periodically updated. DISTRICT South San Francisco Unified School District Attn: Superintendent 398 “B” Street South San Francisco, CA 94080 Phone: (650) 877-8705 Email: [email protected] CITY City of South San Francisco Attn: City Manager 400 Grand Avenue South San Francisco, CA 94080 Phone: (650) 877-8502 Email: [email protected] F. Defaults 1. Should either Party fail to perform any covenant, condition or agreement contained in this Joint Use Agreement, and the default is not cured within thirty (30) days after written notice is served on the defaulting Party by the non- defaulting Party, then the defaulting Party shall be in default under this Joint Use Agreement; provided however, to the extent that more than thirty (30) days are reasonably required to cure any default, the defaulting Party shall not be in default so long as it commences such cure within the thirty (30)-day period and thereafter diligently pursues such cure to completion. G. Conflicts of Interest 1. City and District agree that their governing boards shall avoid any relationship with the other party that constitutes or potentially constitutes a conflict of interest between City and District and/or members of their boards. This prohibition shall extend to employment with either City or District, in cases where a conflict of interest may arise from said relationship. H. Governing Law 1. The Parties agree that the laws of the State of California shall be used in interpreting this Joint Use Agreement, shall govern all disputes under this Joint Use Agreement and will determine all rights thereunder. I. Complete Agreement 1. This Joint Use Agreement contains the complete expression of the whole agreement between the Parties and there are no promises, representations, agreements, warranties, or inducements either expressed verbally or implied except as are fully set forth herein. This Joint Use Agreement cannot be amended, enlarged, modified, or changed in any respect except by written agreement between the Parties. J. Nondiscrimination 1. District, City, and all others who from time to time may use the property and recreational facilities described in this Joint Use Agreement with the permission and on the terms and conditions specified by both Parties shall not discriminate in any manner against any person or persons on account of race, color, gender, creed, national origin, age or mental or physical disability. K. Compliance with all Laws 1. City and District agree that no activity in violation of State and Federal law or local ordinance shall be conducted in the facilities used pursuant to this Agreement. This includes any use that involves the possession, consumption, or sale of alcoholic beverages, tobacco, or any restricted substances on District property. L. Fingerprinting and Health/Safety Checks 1. City employees who are routinely assigned to work on District property during school hours must obtain fingerprint clearance and/or any other health or safety check that is required of District employees by State or County rules. IN WITNESS WHEREOF, the parties hereto have set their hands the day and year first hereinabove mentioned. CITY OF SOUTH SAN FRANCISCO a municipal corporation By: Name: Title: Attest: Name: Title: SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT of SAN MATEO COUNTY By: Name: Title: Attest: Name: Title: EXHIBIT #1 DISTRICT FACILITIES AVAILABLE FOR USE BY THE CITY The following School District facilities shall be available for City use: Elementary School Sites: Including classrooms, multi-purpose rooms, and playgrounds, as available. Excludes those related to childcare as these will be addressed via the Child Care MOU. Buri Buri Ballfield and track Foxridge Ballfield Hillside Ballfield Los Cerritos Playground Martin Ballfield Ponderosa Ballfield Spruce Gym (City Sports Programs only) Sunshine Gardens Ballfields Middle School Sites: Including classrooms, as available. Excludes those related to childcare as these will be addressed via the Child Care MOU. Alta Loma Ballfield, Multi-purpose Room Parkway Heights Ballfield, Multi-purpose Room Westborough Ballfield, Multi-purpose Room High School Sites: Baden/Adult Ed. Ballfields, Soccer Field, Batting Cages (City use only) El Camino Gymnasium, Theatre (Dressing rooms, Choral Room and Band Room), Pool South San Francisco Small field in front of small gym, Gymnasium, Auditorium/Band Room/MUR, Choral Room/Dressing Rooms/Cafeteria, Pool, Tennis Courts, Gym, Ballfield and Track (Charge for field light use – See Exhibit 3 for rate) EXHIBIT #2 CITY FACILITIES AVAILABLE FOR USE BY THE DISTRICT The following City facilities shall be available for District use: Alta Loma Ballfields, Picnic Area, Sports Courts (Tennis and Basketball) Avalon Ballfield, Picnic Area Buri Buri Park, Ballfield, Picnic Area, Sports Courts Orange Memorial Park: Ballfields, Pool, and Joseph A. Fernekes Recreation Building; Picnic Area, Sports Courts Terrabay Gymnasium and Recreation Center Westborough Park Alice Peña Bulos Community Center Building, Picnic Areas and Sports Courts Playgrounds for all park sites Sellick Park Picnic Areas and Fields Library, Parks and Recreation Center and Civic Campus Park Municipal Services Building EXHIBIT #3 SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT 2023-24 RENTAL FEE SCHEDULE Notes Annual fee increase is normally 3% per year. City to pay the Direct Costs rate, if applicable. Overtime custodial rates apply only when no substitute custodian is available. City Co-sponsored groups are responsible for paying for stadium field lights (if needed) when in use by Co-sponsored groups. EXHIBIT #4 SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT Batting Cages Resolution Staff Report DATE: August 15, 2023 TO: Parks and Recreation Commission FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Pickleball Programs Update RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised and provide feedback on the status of the Department’s pickleball offerings. BACKGROUND/DISCUSSION The sport of pickleball is commonly recognized as one of the fastest growing wellness activities in the United States. Pickleball was invented in 1965 near Seattle, Washington. Three dads – Joel Pritchard, Bill Bell, and Barney McCallum — whose kids were bored with their usual summertime activities — are credited for creating the game. Pickleball has evolved from original handmade equipment and simple rules into this popular sport. The sport simply employs the use of paddles and pickleballs, similar to a whiffle ball, and a net. A pickleball court is the same size as a doubles badminton court and measures 20 feet by 44 feet. In pickleball, the same court is used for both singles and doubles play. The net height is 36 inches at the sidelines and 34 inches in the middle. The court is striped similar to a tennis court with right and left service courts and a 7-foot non-volley zone in front of the net (referred to as the “kitchen”). Courts can be constructed specifically for pickleball or they can be converted using existing tennis or badminton courts. The sport, with its smaller playing area, is accessible to those of all abilities, ages, and skill levels. In recent years, the Department has expanded pickleball programs, in large part due to community demand for this growing sport. Currently, the Department offers weekly classes at the Terrabay Gymnasium and drop-in programs twice per week. Thirty-six participants are typically enrolled, at a cost of approximately $4.00 per day. Additionally, drop-in weekend classes were previously hosted at Buri Buri Park on Saturdays. Exploration and expansion of this programming is being considered. Currently, the City does not have any dedicated pickleball courts. Tennis courts at Buri Buri Park, Stonegate Tennis Courts, and Westborough Park have been striped for pickleball, in addition to Staff Report To: Parks and Recreation Commission Date: August 15, 2023 Subject: Pickleball Programs Update Page: 2 tennis. This past month, new signage has been posted at these sites, recognizing the dual use of these courts, and park rules stating that courts must be shared between uses. A copy of the signage is attached to this report. Four nets were also deployed by the Department: two each at Westborough Park and Buri Buri Park. As the Commission may recall, the Orange Memorial Park Master Plan does envision the construction of six new pickleball courts in the open space area between the existing tennis courts and the artist studios. A copy of the conceptual plan is attached. However, funding for construction of these courts does not yet exist. The plan does present a rough order of magnitude cost estimates for construction of the courts in excess of $500,000, excluding design, earthwork, and utilities. Firmer cost estimates would be needed for budgetary purposes. The City is exploring piloting a temporary project where an existing tennis court could be striped and dedicated as a pickleball-only court, as an interim measure until funding is secured to construct new dedicated courts. In most cases, a single tennis court can be striped with four pickleball courts within the same footprint. Feedback from the Commission on this concept is appreciated, including recommendations on potential sites that can be explored, and brought before the Commission at a future meeting. Site conditions that should be considered include: impact to other activities and park users, climate, noise and impact to park neighbors, parking, and compatibility with adjacent uses. At this time, staff believes the one stand-alone court (court #5) at Orange Memorial Park could functionally meet this purpose, however, staff does believe this would be poorly received from the tennis community. Additionally, sites with only one court, such as Buri Buri Park or Sellick Park, may be unpopular as they would completely displace neighboring tennis players. SUMMARY Staff requests input and recommendations from the Commission on the option to pilot a dedicated pickleball court at one existing tennis court. Feedback received will be considered by staff, prior to returning before the commission with a more thorough proposal. Tennis & Pickleball Court Rules • City-run programming takes priority over general use. • Tennis or Pickleball instruction not permitted by the City of South San Francisco is strictly prohibited. • No dogs, bicycles, scooters, skateboards, hockey, soccer, roller skates/blades or other sports are allowed on courts. • When players are waiting, play is limited to one of the following: * Tennis only court: - 1 set of singles, 2 sets of doubles or 30 minutes of rally play. * Tennis/Pickleball court: - All courts are first come first served. - Play is limited to 45 minutes or 1 set (Tennis) or 1 match (Pickleball; 2 out of 3 games) whichever comes first. * If more than one pickleball court is in use, the 45 minute time limit will be determined by the pickleball court that has been playing the longest. All pickleball courts must then be cleared for tennis play. City of S. San Francisco Parks and Recreation Department (650) 829-3800 Police Non-Emergencies (650) 877-8900 TENNIS D RI V E W. ORANGE AVE.MEMORIAL DR.CHESTNUT AVE.COLMA CREEK ANTOINETTE LN. COMMER CI A L A V E. 0 40’80’160’ (N)ENTRY PLAZA, TYP. MARKET/EVENT WALK ELEVATION, REFER TO FIGURE 13 ON PAGE 28 (N)COLMA CREEK RESTORATION CONCESSION STAND/ RESTROOM CONCEPTUAL PERSPECTIVE OF COLMA CREEK RESTORATION, REFER TO FIGURE 12 ON PAGE 26 (E)RECREATION BUILDING (E)PARKING PERSPECTIVE OF SHADE SHELTER, REFER TO FIGURE 10 ON PAGE 23 (N)MARKET/EVENT WALK (N)ALL ABILITIES PLAYGROUND (E)PARKING (E)PARKI N G (N)PARKING (N)RESTROOM / CONCESSION BUILDING (N)CENTRAL GATHERING NODE / PLAZA (N)CENTRAL GATHERING NODE / PLAZA (N)PICKLEBALL COURTS (E)BOCCE COURTS (N)PICNIC AREA (N)SHADE SHELTER & PICNIC AREA (N)PEDESTRIAN PATH (N)BLEACHERS (N)PEDESTRIAN PATH (N)GATHERING NODE / PICNIC AREA (N)PARKING (N)SWIM CENTER (N)VETERAN’S MEMORIAL (N)SHADE SHELTER/OUTDOOR THEATER (N)UNPROGRAMMED TURF AREA (E)BASKETBALL COURTS & RESTROOM (E)OPEN TURF AREA (E)COMMUNITY GARDENS (N)RENOVATED PLAYGROUND (N)CREEK WALK / NATURAL PLAY (N)RENOVATED PICNIC SHELTER (N)RENOVATED RESTROOM (E)CENTENNIAL WAY TRAIL ATHLETIC FIELDSUNDER CONSTRUCTION (E)TENNIS COURTS (N)ARTIST STUDIOS / MAKER SPACES (N)PARK MAINTENANCEFACILITIES (E)SCULPTURE GARDEN PREFERRED CONCEPT PLAN (N)YOUTH MULTI-PURPOSE FIELDS (N)PICNIC AREA 0.1 MILE TO CIVIC CAMPUS F10 F12 ORANGE MEMORIAL PARK MASTER PLAN OCTOBER 6, 2022 PARK PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: August 2023 Day Date Event Time Location Tuesday 01 Wednesday 02 Thursday 03 Friday 04 Last Day of Summer Camp Saturday 05 Sunday 06 Monday 07 Tuesday 08 Wednesday 09 City Council Meeting - Cancelled SSFUSD First Day of School Thursday 10 Friday 11 Saturday 12 Sunday 13 Monday 14 Resident Registration - Fall Classes Joint Advisory Committee to the Child Care Master Plan Meeting 6:00 a.m. 6:30 p.m. – 8:30 p.m. Online/Rec. Office SSFUSD Tuesday 15 Parks & Recreation Commission Meeting 7:00 p.m. MSB Council Chambers Wednesday 16 Thursday 17 Cultural Arts Commission Meeting 6:30 p.m. MSB Police Training Room Friday 18 Movie Night #2: Super Mario Brothers Sunset Martin Elem. Field Saturday 19 Sunday 20 Monday 21 Tuesday 22 Wednesday 23 City Council Meeting Measure K Listening Session – SSF 6:00 p.m. 6:00 p.m. – 7:30 p.m. MSB Council Chambers Fernekes Thursday 24 Friday 25 Saturday 26 SSF Women’s Leadership Conference 8:00 a.m. – 2:00 p.m. SSF Conf. Center Sunday 27 Cultural Arts Fundraiser: Art in the Park Fall Karate Tournament 11:00 a.m. – 4:00 p.m. 10:00 a.m. Fernekes Terrabay Monday 28 Non-Resident Registration 6:00 a.m. Online/Rec. Office Tuesday 29 Wednesday 30 Thursday 31 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: September 2023 Day Date Event Time Location Friday 01 Saturday 02 Sunday 03 Monday 04 Labor Day/Programs Closed Programs Closed Tuesday 05 Wednesday 06 Thursday 07 Friday 08 Saturday 09 Sunday 10 Monday 11 Improving Public Places Committee Meeting Fall Classes Begin 5:30 p.m. Corp Yard Tuesday 12 Wednesday 13 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 14 Friday 15 Saturday 16 IPP Maintenance Event Joint Advisory Committee to the Child Care Master Plan Community Event 9:00 a.m. 10:00 a.m. – 12:00 p.m. Orange Memorial Park Fernekes Sunday 17 Fiestas Patrias 1:00 p.m. City Hall Monday 18 Tuesday 19 Parks & Recreation Commission Meeting 7:00 p.m. MSB Council Chambers Wednesday 20 Thursday 21 Cultural Arts Commission Meeting 6:30 p.m. MSB Police Training Room Friday 22 Saturday 23 Coastal Clean Up 9:00 a.m. End of Haskins Way Sunday 24 IACC Festa 11:00 a.m. – 5:00 p.m. Orange Park Monday 25 Tuesday 26 Wednesday 27 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 28 Friday 29 Saturday 30 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: October 2023 Day Date Event Time Location Sunday 01 Monday 02 Tuesday 03 Wednesday 04 Thursday 05 Friday 06 Saturday 07 Middle School Dance Terrabay Gym Sunday 08 Monday 09 Indigenous Peoples’ Day/Programs Closed All Programs Closed Tuesday 10 Citizen’s Academy – P&R Night 6:00 p.m. L|PR Wednesday 11 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 12 Friday 13 Saturday 14 P&R at Farmers Market 9:00 a.m. to 1:00 p.m. Farmers Market Sunday 15 Monday 16 Tuesday 17 Parks & Recreation Commission Meeting 7:00 p.m. MSB Council Chambers Wednesday 18 Orange Park Sports Field Ribbon Cutting 6:30 p.m. Orange Park Thursday 19 Cultural Arts Commission Meeting 6:30 p.m. MSB Police Training Room Friday 20 Saturday 21 Halloween Extravaganza 10:00 a.m. – 2:00 p.m. Orange Park Sunday 22 Monday 23 Tuesday 24 Wednesday 25 Library | Parks and Recreation Center Donor Reception Event City Council Meeting 4:00 p.m. 6:00 p.m. L|PR Online and MSB Council Chambers Thursday 26 Friday 27 Saturday 28 Library | Parks and Recreation Center Ribbon Cutting / Grand Opening Día de Muertos / Day of the Dead Art Show L|PR L|PR Sunday 29 Día de Muertos / Day of the Dead Art Show L|PR Monday 30 Joint Advisory Committee to the Child Care Master Plan Meeting 6:30 p.m. – 8:30 p.m. Gateway YMCA Sunday 31 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: November 2023 Day Date Event Time Location Wednesday 01 Thursday 02 Friday 03 Saturday 04 Senior Holiday Boutique + Makers Fair 10:00 a.m. – 4:00 p.m. L|PR Sunday 05 Monday 06 Improving Public Places Committee meeting 5:30 p.m. Corp Yard Tuesday 07 Wednesday 08 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 09 Friday 10 Veterans Day/Programs Closed All Programs Closed Saturday 11 Sunday 12 Monday 13 Tuesday 14 Wednesday 15 Thursday 16 Cultural Arts Commission Meeting 6:30 p.m. MSB Police Training Room Friday 17 Saturday 18 Thanksgiving Fun Run and Oyster Point Ribbon Cutting Event 9:00 a.m. Oyster Point Marina Sunday 19 Monday 20 Tuesday 21 Parks & Recreation Commission Meeting 7:00 p.m. MSB Council Chambers Wednesday 22 City Council Meeting 6:00 p.m. Online and MSB Council Chambers Thursday 23 Thanksgiving/Programs Closed Programs Closed Friday 24 Thanksgiving/Programs Closed Programs Closed Saturday 25 Sunday 26 Monday 27 Tuesday 28 Wednesday 29 Thursday 30 The coed softball teams played at Hillside Field. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: June 29, 2023 TO: Mayor, Vice Mayor, and Councilmembers FROM: Angela Duldulao, Deputy Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Sports Program Update Spring Adult Sports The adult sports spring softball and basketball season concluded the week of June 5. Coed softball had seven teams participating. Games were held at Hillside Field. Fog City won the championship game against Winter is Coming by the score of 33-20. The men’s basketball league also had seven teams. Wolfpack was victorious over Ball Thugs Harmony by a score of 57-44. The upcoming summer basketball season, which began on June 21, is currently full. Junior Giants Update The Junior Giants program held their annual coach’s meeting on June 8 at the Municipal Services Building (MSB). Over 80 coaches and volunteers attended and learned about their role in the program. The season began on Monday, June 12 and will end on August 5. Practices are Monday through Thursday with games taking place on Fridays and Saturdays. The Junior Giants will be using the fields at Avalon Park, Buri Buri Elementary School, Paradise Valley, and Ponderosa. There are over 400 children enrolled in the Junior Giants program this summer. Middle School Track Finals The Northern California Recreation League (NCRL) recently ended another successful season of middle school track this spring. Middle school students from Millbrae, Burlingame, Hillsborough, and South San Francisco competed for five weeks to reach the finals on May 18. The track meets were held at South San Francisco High School every Thursday. Each meet consisted of a variety of running events, as well as field events for the students to compete in. Running events included the 100m, 200m, 400m, 800m, mile and 4x4, 400m relay. The long jump and high jumps were the two field events. Participants who qualified in their events were invited to compete in the finals the following week. Overall, over 200 students participated from the four cities. Coaches and volunteers met at the MSB, Council Chambers, to prepare for the season. Park and Recreation Department Update June 29, 2023 Page 2 of 5 Coach-Mentor Training On Saturday, June 10 the Parks and Recreation Department, in partnership with the US Soccer Foundation and the Junior Giants, hosted a free coach-mentor training at the Municipal Services Building (MSB) in the Council Chambers. The training was open to anyone interested and took place from 1:00 p.m. – 3:00 p.m. Coaches from the Department’s Sports Program along with co-sponsored soccer and baseball groups, and the Junior Giants program attended the training. The training stressed the need to encourage youth to be outdoors and be involved, no matter what their skill level. Since March 2020, more than one in four young people reported an increase in losing sleep because of worry, feeling unhappy or depressed, feeling under strain, or experiencing a loss of confidence in themselves. The training was designed with intentional social-emotional components to help coaches work effectively with youth in and from underserved communities and create a positive team culture that reflects the diversity of the youth they serve, which is critical when coaches work with young people of varying racial, gender, and socioeconomic backgrounds. Adult Daycare Drop-In Programs The Senior Services Program held their first Adult Daycare Drop-In Program on Wednesday, June 7. Adult Daycare (ADC) clients have been waiting patiently to return to in-person programming since February 2023, when the potable water line broke and flooded the Roberta Cerri Teglia Center. Four long- time clients attended the drop-in program and had breakfast, sang karaoke, worked out, and exercised their minds with crossword puzzles. In addition, they celebrated one of the attendee’s birthday and shared delicious cupcakes. The Adult Daycare Program is important to clients, their families, and staff. The program provides socialization, mental and physical exercises, nutrition, and other assistance with daily living skills to help clients remain in their homes and the community. The staff in ADC, the clients, and their families are all excited about the drop-in programs and look forward to eventually returning to the ADC program’s home base at the Teglia Center. Youth Enrichment Services (YES) Update Staff Training The Youth Enrichment Services (YES) team held a week-long training for summer camp the week of May. The YES administrative team lead various workshops that included safety, supervision, positive discipline, implementing curriculum, as well as participating in a day in the life of a camper. One of the YES Program’s staff members, who is also a registered nurse, gave a presentation on medical information, administering medication, asthma, and allergies. The South San Francisco Police Department also provided a safety and violent intruder training. The team ended the week with team building activities and a pizza lunch. The Adult Day Care Drop-In Program began on June 7. Park and Recreation Department Update June 29, 2023 Page 3 of 5 Summer Camp Summer Camp 2023 began on June 5. The Traditional Camp theme that week was Symphony of the Five Senses and children learned about their five senses through fun and engaging art, science, cooking, and sports activities. Community adventures included the Makerspace at Orange Library, a tour of the Police Station, Buri Buri Park, onsite movie and ice cream social, and an A-Z scavenger hunt which took the children into the community to find locations that started with each letter of the alphabet. Camp ended the week with a fieldtrip to the Tech Museum in San Jose. Traditional Camp is held at the Joseph A. Fernekes Recreation Building and at Ponderosa Elementary School. Terrabay Gymnasium and Recreation Center houses the Specialty and Sports Camps. The Specialty Camp theme was Lego Mandalorian. The PlayWell TEKnologies instructors brought thousands of legos leading the children in an exciting adventure building a gauntlet fighter ship, Z-6 jetpacks, and grappling hooks while becoming true Mandalorians. Basketball Camp worked on the fundamental skills of shooting, passing, dribbling, rebounding, footwork, and defense. Throughout the week there was a focus on teamwork and sportsmanship as campers increased their skills and worked on basic plays. Children had the opportunity to participate in group, team, and individual games. The week finished with a bracket style tournament and a shooting competition that included free throw, 3-point, and half court shots. Youth Enrichment Services is collaborating with the South San Francisco Unified School District to provide after school care to the Big Lift Inspiring Summer (BLIS), summer school program. The program will run from June 14 - July 21 at Spruce Elementary School and there are currently 20 children enrolled. Orange Pool – Summer 2023 and Lifeguard Training The Orange Pool Aquatics Program has recently certified nine new lifeguards. The summer season began on June 12, and the program has a fully staffed team for the first time in four years, comprising of 43 certified lifeguards. At Orange Pool, the safety of patrons is a priority, which is why extensive lifeguard training that exceeds the minimum requirements is provided. The well-trained lifeguards are equipped to handle any situation, from minor injuries to life-threatening emergencies. The training program includes essential skills such as CPR and first aid certification, water rescue techniques, proper use of rescue equipment, and basic pool maintenance knowledge. Lifeguards are also trained to identify and respond to signs of distress and communicate effectively with other lifeguards and emergency services. While some incidents cannot be prevented, such as unexpected illnesses or cardiac emergencies, staff is trained to take preventative action to keep swimmers safe. The Aquatics Program is delighted to announce that Cynthia Lin, Aquatics Coordinator, has obtained her Lifeguard Instructor Certification. Together with Aquatics Supervisor, Brian Noce, they bring 29 years of experience to the table. To successfully obtain a lifeguard instructor certification, one must obtain a current lifeguard certification, demonstrate all the required lifeguarding skills without error, be able to teach these skills to their classmates through several teach-backs throughout the course, and complete a written exam. The Department is confident that Park and Recreation Department Update June 29, 2023 Page 4 of 5 our lifeguards are receiving the best possible training under their guidance. Brian and Cynthia conduct training and impromptu drills throughout the year to ensure the lifeguards maintain their proficiency. The first week of learn-to-swim classes this summer will accommodate 743 students, an increase of 182 students compared to the first week of learn-to-swim classes in the summer of 2022. Group classes are operating at full capacity and staff plan to incorporate semi-private and private swimming lessons in the coming months to maximize community offerings. SSF Civic Ballet Annual Spring Ballet Showcase The Parks and Recreation Department’s South San Francisco Civic Ballet held its annual Spring Ballet Showcase on Sunday, June 4 at the El Camino High School Little Theater. Over 70 recreation participants in the ballet program performed from levels 4A, 4B, 5A, 5B/6, 7, 8/9, and 10. This year’s performances featured the choreography of recreation instructor and South San Francisco Civic Ballet Program Director Maria Spremich, with support of recreation instructors Rachel Wong and Cara Shpizner. This event could not have been successful without the work of Stage Manager, Jesus Ruiz, who also served as the lighting, sound, and music technician. Additionally, stagehands Jonathan Lee, Oliver Abramson, and Michael Martin worked behind the scenes to ensure the show ran smoothly and efficiently. This was a free performance that brought in over 250 family and friends (limited due to theater capacity) which marks the second biggest event for the ballet program outside of the annual December Nutcracker performances. The Spring Ballet Showcase took place at the El Camino High School Little Theatre. Park and Recreation Department Update June 29, 2023 Page 5 of 5 Summer Classes Season The summer season for the Classes Program began on Monday, June 5. The summer season will run through Sunday, August 27 at the Municipal Services Building, Alice Peña Bulos Community Center, Joseph A. Fernekes Building, and the Terrabay Gymnasium and Recreation Center. There are currently over 1,300 participants enrolled in various classes from youth art classes, ukulele lessons, Tai Chi, and private tennis lessons. The Classes Program also welcomed the return of several instructors since the pandemic with the Chen Taiji and Qigong Tai Chi for Beginners and Intermediates and Chinese Cantonese Kindergarten class. Memorial Day Event The annual Memorial Day event took place on Monday, May 29 at the Eternal Flame at Orange Memorial Park. The Parks and Recreation Department helped support the event with maintenance on and around the Eternal Flame and park grounds, as well as setup and breakdown the morning of the event. Approximately 85 people were in attendance. Large Wood Removal Citywide The Parks Division tree crew has at last completed pending tree work caused by storm damages from earlier this year. They have now focused on removing the large wood and stumps from various parks, specifically focusing on Orange Park. Much of this wood is being retained for future use; potentially on Centennial Trail for the new park that will be built there with a “nature play” element. Brentwood Park Update Staff have been working to prepare for tree work at Brentwood Park over the past few weeks. Parks staff have removed the fallen trees to better allow assessments of damages to infrastructure around the ball field and to allow for staff to access the park more easily for future work. Simultaneous to this work, a third-party arborist has been conducting assessments on the trees that remain standing. This report has been recently completed and is currently being reconciled with certified arborists on staff to make sure all factors are being accounted for. Once this is complete the reports and recommendations will be published, and bids will be solicited for doing the extensive amount of work required to make the park safe. People gathered at the Eternal Flame at Orange Park for Memorial Day. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: July 6, 2023 TO: Mayor, Vice Mayor, and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update July is National Parks and Recreation Month Since 1985, Americans have celebrated Park and Recreation Month in July to promote the importance parks and recreation has in health and well-being, conservation and social equity, and to recognize the hard-working professionals that make it all possible. Throughout the month of July, the Department invites the community to participate in a variety of free programs and activities. The feature event for Parks and Recreation Month will be Movie Night in the Park and a “July is Parks and Recreation Month” Field Day event at Orange Memorial Park – both on July 21. Thanks to help from the Department’s youth summer intern, Lillium Gomez, the Department plans to showcase program highlights and free activities through the Department’s social media pages and has a calendar of events to guide the public through the month-long celebration. Information is also available at https://www.ssf.net/departments/parks-recreation/parks-rec-month. Age-Friendly City Designation Approved In late June 2023, staff were notified by the AARP’s Advocacy Director, Rafi Nazarians, that the City’s application for Age-Friendly designation has been approved. This is a notable step in working toward a more accessible community for the City’s aging population. Staff will continue to develop an Age-Friendly Community Action Plan that will describe how South San Francisco will continue its Age-Friendly initiatives over the next five years or more. AARP's National Network of Age-Friendly Communities requires each of their members to develop an action plan as a best practice strategy to ensure the sustainability and the continued progress of the identified initiatives. Those initiatives identified by the task force include: 1. Improved communications for and with SSF’s older adult residents and their social network. a. Primary domain addressed: Communication and Information; Other domains: All. b. SSF will develop a written "Communitywide Communication Information Plan for Older Adult Residents" that will include the following elements: • An Older Adult Community Resources Display at SSF’s Senior Center. Park and Recreation Department Update July 6, 2023 Page 2 of 4 • A quarterly newsletter that is sent out via email, published on the City’s website and mailed (upon request) in various languages that highlights community support services and opportunities for older adult residents that are not only provided by the City but also by local non-profits, county, community groups, colleges and for-profit businesses. • A citywide Senior Services Information and Referral Line that would supplement the county's Information and Referral service. 2. Update of emergency preparedness plans and strategies for older adult residents a. Primary domain addressed: Community Support/health services; Other domains: All. b. The Fire Department’s Community Emergency Response Team (CERT) Coordinator, with the support of a subcommittee, will review replicable best practice disaster response strategies designed for older adults from other Age-Friendly Communities that could be incorporated into their current plans. c. Consider collaboration with neighboring cities in a region wide review of Emergency Plans and Strategies that will best support older adult residents following a disaster. d. Research ways to establish a voluntary disaster registry of older adult residents and other residents of all ages who wants someone trained in disaster response to check on their well-being following a community disaster or emergency. e. Planning and development of this project will utilize strategies and suggested ideas in AARP’s Disaster Resilience Tool Kit that is available on the AARP National Network of Age Friendly States and Communities website. 3. Expansion of the City of South San Francisco’s free shuttle route. a. Primary domain addressed: Transportation; Other domains: All b. One of the main threads in most focus groups was that many residents would like to see the City’s free shuttle’s route reach more neighborhoods than it does now. 4. Walk Audit: Sidewalk and Crosswalk Safety Project a. Primary domain addressed: Transportation; Other domains: Outdoor spaces and buildings. b. This project will assess the safety of sidewalks and crosswalks, particularly in locations where there is a significant number of older resident pedestrians. The audit will include volunteers who will use walk audit, with paper and electronic surveys. c. Planning and development of this project will utilize strategies and suggested ideas in AARP’s Walk Audit Tool Kit that is available on the AARP National Network of Age Friendly States and Communities website. 5. Use of an "Age-Friendly Lens" on all community projects/events/services as a standard procedure for each City Department. a. Primary domain addressed: All domains. b. In addition to using an age-friendly lens in each City department, community stakeholder organizations and residents will be invited to join the City in considering various approaches that they can do to enhance the livability of South Park and Recreation Department Update July 6, 2023 Page 3 of 4 San Francisco and to celebrate what they and others are currently doing to support older adults. 6. Temporary Rest and Relaxation areas at large festivals and community events. a. Primary domain addressed: Outdoor Spaces and Buildings; Other domains: Social participation and Respect and Inclusion. b. Rest and Relaxation areas will be strategically placed at City-sponsored large festivals and community events so that people of all ages who need to rest periodically, in order to be able to participate in such events, have a comfortable place to do so. c. For community events organized by local community organizations and groups, the planning and creation of temporary rest and relaxation areas will be recommended as a best practice. 7. The City of South San Francisco will issue a community wide Request for Age Friendly Community (AFC) Proposals (i.e., a local "AFC RFP") that invites a variety of community stakeholders to submit Age Friendly Project ideas that can be implemented within one year. a. Primary domain addressed: All domains, potentially. b. Community wide information forums would be available for stakeholder organizations or groups to learn about the fundamentals of Age Friendly Community concepts and strategies and the AFC RFP’s goals and requirements. c. Small grants would be available to help pay for project expenses and materials. 8. South San Francisco Rotary Club’s Affordable Senior Housing Apartment Complex Development a. The South San Francisco Rotary Club has collaborated with the City to purchase a parcel of land and develop another rise affordable senior housing complex. b. This will be the third affordable senior housing complex that the Rotary Club will have developed in our community. Staff thanks all of the Age-Friendly Task Force members, including Mayor Nicolas and Councilmember Flores, for their dedication and leadership during this process. Teen Summer Camp Update One component of the Youth Enrichment Services Program’s summer camp is Teen Camp for 13-14 year olds. Many of the teens come to camp as a step towards volunteering or working at camp once they are old enough. While it provides the same fun summer atmosphere, teen camp aims to provide the teens with more independence and responsibility. Teens will participate in age-appropriate activities and gain experience in working with the younger campers in the program. Teens will go on more teen-based trips during the week as well as participate in the same field trips as Traditional Camp. On Tuesday, June 27, Teen Camp visited Siebecker Preschool. A total of 12 teen campers and two leaders assisted with the planned activities. A couple of the teen campers were previous preschoolers, and staff enjoyed seeing them remember the layout of the preschool and playground. Park and Recreation Department Update July 6, 2023 Page 4 of 4 Teens also shared their fond memories of preschool to the preschoolers. Activities for the day consisted of relay racing, building blocks, parachute games, and they also explored the garden. They also participated in circle time, story time, and craft-making. The teen campers were very helpful with making Fourth of July necklaces by helping preschoolers string beads. The teen campers and preschoolers had lunch together towards the end of their visit. Teen campers have two more visits to the preschool this summer. Congressman Kevin Mullin’s Town Hall The Department’s Rentals Program is critical to managing both internal and external meetings and events that take place in City facilities. In preparation for Congressman Kevin Mullin’s Town Hall held at the Municipal Services Building on Tuesday, June 27, Rentals Program Supervisor Mike Mulkerrins and Coordinator Austin Navarro met with Congressman Kevin Mullin’s team, the South San Francisco Police Department, and the IT Department to prepare for the event. Over 220 people were in attendance and Congressman Mullin spoke for about 70 minutes, which included a question-and-answer session. The teen campers and preschoolers participated in a variety of activities such as story time, necklace making, and parachute games. JULY 2023 Friday SaturdayMondayTuesdayWednesdayThursdaySunday 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 P&R Farmers Market Free Open Gym Basketball & Badminton Fine Art Exploration for Seniors HOLIDAY Karaoke for Seniors Zumba Drop-In Sign Hill Stewards Volunteer workday Zumba Drop-In Sign Hill Nature Hike Aquatics Free Drop in Adult Lap Adult Rec Open Rec Sign Hill Stewards Volunteer workday Friends at Farmers Market Free Open Gym Knitting, Crocheting and Crafts for Seniors Kids Craft Kids Craft Sign Hill Nature Hike Movie Night Field Day Sign Hill Stewards at Farmers Market Free Swimming Lessons Zumba Drop-In Sign Hill Stewards Volunteer workday Free Open Gym Free Bocce Lessons Free Bocce Lessons *SEE BELOW FOR MORE INFORMATION* Free Bocce Lessons Free Bocce Lessons Fine Art Exploration- Class designed for the older population to express themselves through different mediums of art. Many participants are pros when it comes to things like watercolor painting, charcoal sketches, acrylic painting, sculpting, and more, but the class is open to all, from novice to professionals. While painting is the main focus of the group, we encourage all artists to come and share their talents or learn a new talent. For the time being, we ask that you bring your own supplies while the programs are in temporary locations. Fine Arts Exploration is a free drop-in program for seniors every Monday from 12:30p.m.-2:30p.m. in the Belloni Room at the Municipal Services Building. Karaoke- Are you a good singer? Are you an ok singer? Do you just like to sing and have fun? Karaoke for seniors is the best place to be! All are welcome to come and sing a tune or two and enjoy the company of other participants who like to have fun. All seniors are encouraged to participate in this free drop-in program every Wednesday from 1:00p.m.-2:30p.m. in the Betty Weber Room at the Municipal Services Building. Knitting and Crocheting- Are you an expert knitter? Have you ever tried crochet? Are you interested in learning? Is this something totally new to you that sounds fun? You don’t have to be an expert knitter or crocheter to join, everyone is welcome! Knitting and Crocheting for seniors is a free drop-in program that occurs every Monday from 10:00a.m.-12:00p.m. in the Belloni Room at the Municipal Services Building. Come create with other knitters and crocheters, hone your skills, or start a new hobby! Senior Activities Exploración de Bellas Artes- La clase esta diseñada para la población mayor para que expresen a través de diferentes medios del arte. Muchos participantes son profesionales cuando se trata de cosas como pintura en acuarela, bocetos al carbón, pintura acrílica, escultura y más, pero la clase está abierta a todos, desde principiantes hasta profesionales. Mientras que la pintura es el foco principal del grupo, alentamos a todos los artistas a venir y compartir sus talentos o aprender un talento nuevo. Por el momento, le pedimos que traiga sus propios suministros ya que los programas se encuentran en ubicaciones temporales. Exploración de bellas artes es un programa gratuito sin cita previa para personas mayores todos los lunes de 12:30 pm.-2:30 pm. en la Sala Belloni del Edificio de Servicios Municipales. Karaoke- ¿Eres un buen cantante? ¿Te gusta cantar y divertirte? ¡El karaoke para personas mayores es el mejor lugar para estar! Todos son bienvenidos y cantar una o dos melodías y disfrutar de la compañía de otros participantes a quienes les gusta divertirse. Se alienta a todas las personas mayores a participar en este programa gratuito sin registro previo todos los miércoles de la 1:00 pm.-2:30 pm. en el Salón Betty Weber del Edificio de Servicios Municipales. Tejido y Ganchillo para personas mayores- ¿Eres un/a tejedor/a experto/a? ¿Alguna vez has probado el ganchillo? ¿Estás interesado/a en aprender? ¿Es esto algo totalmente nuevo para ti que suena divertido? No tienes que ser un experto/a tejedor/a o crocheter para unirte, ¡todos son bienvenidos! Tejido y Ganchillo es un programa gratuito para personas mayores que se lleva a cabo todos los lunes de las 10:00 am.-12:00 pm. sin registro previo en la Sala Belloni del Edificio de Servicios Municipales. ¡Ven a crear con otros tejedores/as y crocheters, perfecciona tus habilidades o comienza un nuevo pasatiempo! Actividades para Personas Mayores Free Aquatic Drop in Program- On July 13, 2023, Orange Pool's drop-in programs will be offered for free. Several options are available throughout the day, including lap swimming from 5:30 a.m.-7:30 a.m., adult recreation swim from 10:10 a.m.-11:50 a.m., and 7:45 pm.-9:30 p.m., and an open recreation swim from 12:15 p.m.-1:45 p.m. Please plan to arrive early, as admission may be denied if the pool is at full capacity. Free Swim Lessons- Join us at Orange Pool for a free swimming lesson on Sunday, July 23, 2023. Our goal is to provide 230 swim lessons at no cost to our residents, particularly those who have been unable to register or are on the waitlist. If you are already enrolled in swimming lessons at Orange Pool, kindly refrain from registering for this free class. Regardless of experience level, both new and seasoned swimmers are welcome to participate. Our standard swimming lesson program will be implemented, offering levels 1 through 5. Please review the prerequisites for each class before enrolling to ensure your child is at the appropriate level. Registration will open at 6:00 a.m. on Wednesday, July 12th. Register online at www.ssf.net/rec-catalog or in person at Orange Pool, 1 W. Orange Ave. Aquatics Programa Acuático Gratuito- El 13 de julio de 2023, los programas sin registro previo en la piscina del parque Orange se ofrecerán de forma gratuita. Hay varias opciones disponibles a lo largo del día, incluyendo la natación de regazo de las 5:30 a.m. a 7:30 a.m., natación recreativa para adultos de las 10:10 a.m. a 11:50 a.m. y de 7:45 p.m. a 9:30 p.m., y un nado recreativo abierto de las 12:15 p.m. a 1:45 p.m. Favor de llegar temprano, ya que la admisión puede ser denegada si la piscina está llena. Lecciones de Natación Gratuitas- Únase a nosotros en la piscina de parque Orange para una lección de natación gratuita el domingo 23 de julio de 2023. Nuestro objetivo es brindar 230 lecciones de natación sin costo para nuestros residentes, en particular para aquellos que no han podido registrarse o están en la lista de espera. Si ya está inscrito en clases de natación en la piscina de parque Orange, por favor absténgase de registrarse para esta clase gratuita. Independientemente del nivel de experiencia, tanto los nadadores nuevos como los experimentados son bienvenidos a participar. Se implementará nuestro programa estándar de lecciones de natación, que ofrece niveles del 1 al 5. Revise los requisitos previos para cada clase antes de inscribirse para asegurarse de que su hijo/a esté en el nivel adecuado. La inscripción se abrirá a las 6:00 a.m. el miércoles 12 de julio. Regístrese en línea en www.ssf.net/rec-catalog o en persona en Orange Pool, 1 W. Orange Ave. Acuáticos Farmers Market: July 8th- Stop by and check out our tent to help us kick off the first day of Park and Recreation Month! We will have a fun matching game where you can win a mission blue butterfly patch! We will be located at Orange Memorial Park from 9am-1pm. July 15th- Stop by the Friends of Parks & Recreation table at the Farmers’ Market and learn how you can help your community. Friends Helping Friends! Music, Dancing, Smiles, and more from 9am-1pm at Orange Memorial Park. July 22nd- Come by our Parks and Recreation tent and meet Sign Hill Stewards. Learn about the Sign Hill Habitat Restoration Project and how to volunteer to help our community. We will be at Orange Memorial Park from 9am-1pm. Zumba Drop-In: Join these free drop-in sessions that will get your heart pumping located in the Municipal Building. Space is limited and will be granted on a first come, first serve basis. Friday, July 7th located in the Marie Peterson Room from 11am-12pm. Monday, July 10th located in the Social Hall from 11:30am-12:30pm. Lastly, Tuesday, July 25th located in the Marie Peterson Room from 11am-12pm. Free Bocce Lessons: Park and Recreation and the Italian American Citizen Club is offering free bocce lessons for the community on Wednesdays for the entire month of July, from 6:00pm-7:30pm at the South San Francisco bocce courts. Kids Crafts: "Under the Sea"- In this arts and craft drop-in class your little artist will explore the under the sea world and create their own fish! Join us for coloring, crafting and a showing of the movie Finding Nemo. This class is inspired by the Park and Rec’s “Art Under the Sea” course that is offered periodically by Ms. Bella. For ages 3-5 located at the Paradise Valley Recreation Center from 12pm-2pm on July 18th. Pre-registration required. Registration will open on Monday, July 3 at 6:00am, online at www.ssf.net/rec-catalog. "Car-Toon Crafts"- In this arts and craft drop-in class your little artist will speed into action and create their own race car craft! Join us for coloring, crafting and a showing of the Cars movie. This class is inspired by the Park and Rec’s “Cartoon Crafts” course that is offered periodically by Ms. Bella. For ages 3-5 located at the Paradise Valley Recreation Center from 12pm-2pm on July 20th. Pre-registration required. Registration will open on Monday, July 3 at 6:00am, online at ww w.ssf.net/rec-catalog. Movie Night/Field Day: Come to have loads of fun and create new memories with free activities and a movie showing. For more information check out the flyer. Mercado de agricultores: 8 de julio: ¡Pase y vea nuestra carpa para ayudarnos a comenzar el primer día del Mes de Parques y Recreación! ¡Tendremos un juego divertido de correspondencias en el que puedes ganar un parche de la misión mariposa azul. !Estaremos ubicados en el Parque Orange Memorial de las 9 am a la 1 pm. 15 de julio: Pase por la mesa de los Amigos de Parques y Recreación en el Mercado de Agricultores y aprenda cómo puede ayudar a su comunidad. ¡Amigos ayudando a amigos! Música, baile, sonrisas y más de 9 am a 1 pm en el parque Orange Memorial. 22 de julio: Venga a nuestra carpa de Parques y Recreación y conozca a los voluntarios de Sign Hill Stewards. Aprenda sobre el Proyecto de Restauración del Hábitat de Sign Hill y cómo ser voluntario para ayudar a nuestra comunidad. Estaremos en el parque Orange Memorial desde las 9 am a la 1 pm. Zumba: Únase a estas sesiones gratuitas sin registro previo que hará latir a su corazón ubicadas en el Edificio de Servicios Municipales. Los espacios son limitados por orden de llegada el Viernes 7 de julio ubicado en el salón Marie Peterson de las 11 am-12 pm. Lunes 10 de Julio ubicado en el salón Social de las 11:30am-12:30pm. Por último, el martes 25 de julio en el salón Marie Peterson de las 11 am-12 pm. Clases de bocce gratis: Parque y Recreación y el Club Ciudadano Italiano Americano ofrecen lecciones gratuitas de bochas para la comunidad los miércoles durante todo el mes de julio, de las 6:00pm-7:30pm en las canchas de bochas de Sur San Francisco. Manualidades para Niños: "Bajo el mar"- En esta clase de artes y manualidades, tu pequeño/a artista explorará el mundo submarino y creará su propio pez. Únase a nosotros para colorear, hacer manualidades y ver la película Buscando a Nemo. Esta clase está inspirada en el "Arte bajo el mar" de Parque y Recreación que ofrece periódicamente la Sra. Bella. Para edades de 3 a 5 años de edad ubicada en el Centro de Recreaccion de Paradise Valley de las 12 pm a 2 pm. el 18 de julio. Se requiere inscripción previa. La inscripción se abrirá el lunes 3 de julio a las 6:00 a.m., en línea a las www.ssf.net/rec-catalog. "Caricaturas"- ¡En esta clase de artes y manualidades, tu pequeño artista entrará en acción y creará su propio auto de carrera! Únase a nosotros para colorear, hacer manualidades y ver la película Carros. Esta clase está inspirada en la "Artesanías de dibujos animados" de Parque y Recreación que ofrece periódicamente la Sra. Bella. Para edades de 3 a 5 años ubicada en el Centro de Recreaccion de Comunitario Paradise Valley de las 12pm a 2 pm el 20 de julio. Se requiere inscripción previa. La inscripción se abrirá el lunes 3 de julio a las 6:00 a.m., en línea a las www.ssf.net/rec-catalog. Noche de cine/Día de campo: Ven a divertirte a lo grande y crear nuevos recuerdos con actividades gratuitas y proyección de cine. Para obtener más información, consulte el volante. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: July 13, 2023 TO: Mayor, Vice Mayor, and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Orange Park Maintenance Enhancements Parks Division staff have been focusing on refreshing mulch and cleaning up landscaping throughout Orange Memorial Park. This work has included weeding, chipping, and trimming hedges with a prioritized focus around the Farmer’s Market area and paths of travel leading to the parking lot. However, work is also occurring throughout the park consisting of much of the same scope. Staff are also working with contractors to schedule replacement of the windscreens at the tennis courts. Corporation Yard Gym Upgrades Staff have been working to upgrade the outdated gym equipment located at the Corporation Yard. A new cross cable machine has recently been installed and new squat rack is soon to be assembled. This gym is available to all City employees and is used regularly by maintenance staff and staff that work from other locations throughout the city. Park and Recreation Department Update July 13, 2023 Page 2 of 3 Brentwood Park Update Parks staff have received initial reports from a third-party arborist regarding the trees in the back of Brentwood Park and are nearing completion of final recommendations for the work that needs to occur in the park. The final prescription of work will come from a combination of both the third- party assessment and internal staff arborists recommendations. Staff are now procuring quotes for work as well as notifying residents of the next steps and offering opportunities to meet with staff to discuss the work proposed. Updates will be continually posted on the project webpage, www.ssf.net/brentwoodpark. Fourth of July Preparation and Summer Weed Abatement As the Fourth of July holiday approached, Parks staff were heavily focused on weed abatement throughout the city to reduce fire risks within the right-of-way and open space areas that constitute the areas the Division is responsible for. Staff and contractors worked for weeks prior to making sure that all areas were addressed prior to the holiday. Work was focused on Junipero Serra, behind Randolph Ave, and Sign Hill among others. Staff have continued working on Sign Hill to clear heavily weeded areas using the remote controlled slope mower. Genentech Sculpture Donation for Library | Parks and Recreation Center In May 2023, the Parks and Recreation Department was approached by Genentech with an art donation for the Library | Parks and Recreation Center. The sculpture, Labyrinthine Heart, by San Francisco based artist Wendy Ackrell, was identified by Genentech as the donation. Labyrinthine Heart is part of San Francisco General Hospital Foundation’s annual fundraiser, where local artists are commissioned to design and create large heart sculptures. The pieces are auctioned off with the proceeds benefiting the Foundation’s efforts to support the San Francisco General Hospital and Trauma Center. Genentech purchased Wendy Ackrell’s Labyrinthine Heart sculpture. Labyrinthine Heart is currently on display as part of the 2023 fundraiser and Park and Recreation Department Update July 13, 2023 Page 3 of 3 will be available for installation at the Library | Parks and Recreation Center in October 2023. The Cultural Arts Commission, at their regular meeting on June 15, 2023, approved the proposed public art donations by a vote of seven in favor and zero opposed, with two commissioners absent. City staff, the Public Art subcommittee, and the Library | Parks and Recreation Center project team have been working to identify best locations within the project footprint where Labyrinthine Heart will be safely installed to enhance the community’s Library | Parks and Recreation Center experience for all community members. Exhibit 2 identifies the possible locations for the sculpture, Labyrinthine Heart, within the Library | Parks and Recreation Center campus footprint. Staff welcome the Council’s feedback and input on the desired location. Acceptance of the donation will be presented to City Council at the July 26 regular meeting. Upon acceptance of Labyrinthine Heart, the Cultural Arts Commission, with the advisement of City staff, will select the final placement of the sculpture within the Library | Parks and Recreation site. Exhibit 1: Rendering of Labyrinthine Heart by Wendy Ackrell Exhibit 2: Proposed location of Labyrinthine Heart at the Library | Parks and Recreation Center Campus Side 1 Side 2 Labyrinthine Heart By Wendy Ackrell Dimensions: 6’W x 5’H x 40”D Identified Possible Locations for Labyrinthine Heart Above: The site plan identifies four possible exterior locations for Labyrinthine Heart, indicated by the highlighted dots numbered 1-4. Note: The green dot represents the installation of the sculpture Windswept. Above: The site plan identifies one possible exterior locations for Labyrinthine Heart, indicated by the highlighted dot. This location is of the Second Floor Lobby space. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: July 20, 2023 TO: Mayor, Vice Mayor, and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Senior Health Fair Recap On Friday, June 30, the Department’s Senior Services Program partnered with Kaiser Permanente to host the 23rd Annual Senior Health Fair. This was the first Senior Health Fair since the emergence of COVID in 2019. Kaiser was able to provide a wide range of services such as blood pressure screenings, cholesterol and glucose screenings, eye glass repairs and cleaning, glaucoma screenings, and chair yoga. There was additional information on strokes, life care planning, health and nutrition education, burn information, allergy tips and skin care, physical therapy, and more. Staff appreciates that Kaiser Permanente was able to sponsor the Health Fair once again, and that Kaiser was just as excited to be back as we were. The event also hosted additional vendors from HIP Housing, Alzheimer’s Association, San Mateo County Commission on Aging, Always Best Care, and the South San Francisco Parks and Recreation Department. The Senior Health Fair was a very successful event with a high number of attendees, excellent services provided, great information for older adults in the community, and even free classes. Park and Recreation Department Update July 20, 2023 Page 2 of 2 Full of Fun Camp The first session of Full of Fun Camp for 2023 was held on June 26 - 30. Full of Fun Camp is designed for teens and young adults with special needs. The program began in 2007 as there was a need for 14 to 25-year-olds to have additional socialization and recreational opportunities as many of them were aging out other program offerings. Full of Fun Camp is designed as a social club for the campers. They are partnered one-on-one with a different high school volunteer each day and the two of them participate in different activities together in a safe and welcoming environment. This first week of camp, 19 campers were in attendance. Participants participated in craft activities, cooking, nature walks, and many other art and science projects. Participants also played board games and cards, sang, played sports games, danced, and explored the park. For the field trip, the group went to the Oakland Zoo, and learned about animals. Both staff and participants are excited about our next two sessions of Full of Fun Camp this summer. Preschool Enrollment Update While preschool enrollment can occur at any time of the year, the transition period between summer and fall is a busy time of year for enrollment. Staff typically contacts families in August when space becomes available after children exit the program to begin kindergarten. There are currently 35 vacancies at Westborough and Siebecker Preschools, and 12 vacancies at Little Steps Preschool available for those on the waitlist. Tours are offered to families who are interested in enrolling their child. Staff also schedules a parent orientation to review the parent handbook, which outlines the program’s policies and procedures. By September, all the vacancies will be filled with new children. Staff are pleased to have the opportunity to serve more families and children in the community. CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: July 27, 2023 TO: Mayor, Vice Mayor, and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Parks Division Update Orange Park Skate Park Four new custom skate obstacles recently arrived at the Orange Memorial Park skate park. These include two ledges and one large manual pad, which have all be installed. The fourth piece is long square rail that will be installed in the coming weeks. This rail must be mounted to concrete footing, which has yet to be constructed. These pieces have been long anticipated by the skate community and are a welcome addition to the park. Staff worked closely with the skate community to design and install these pieces to provide the most benefit for its users. Sign Hill Stewards and Sign Hill Master Plan On Saturday, July 22, Parks Division staff hosted a table at the Farmer’s Market focusing on recruiting volunteers for Sign Hill Stewards (SHS), signing up for SHS newsletters, and encouraging residents to participate in the second round of surveys for the Sign Hill Master Plan. The booth was well attended and included games and free prizes for those that participated, took the survey, or signed up for the program’s email newsletter. The prizes included candy, a custom South San Francisco mission blue butterfly patch, and native plants. The Sign Hill Master Plan surveys will close on July 27. Flyers, e-mail notices, social media posts, and word of mouth have all been used to encourage residents to participate in this second round of outreach. Additionally, any respondents from the initial round of outreach were contacted if their email was provided. In addition to the second round of surveying, a town hall event was hosted at Park and Recreation Department Update July 27, 2023 Page 2 of 2 the Municipal Services Building on July 12. The questions asked in the survey are the same proposed during the town hall to make sure results are quantifiable and all respondents are being asked for the same information. Brentwood Park Update Staff have completed drafting the scope of work that will be used to obtain bids for removal and trimming of trees in Brentwood Park, as a result of this year’s winter storms. Mailers are currently being assembled for distribution to all homes within a quarter mile radius of the park. Once these mailers are distributed, a summary of the number and location of trees to be removed and trimmed will be published via the project’s webpage. This scope of work is a combination of both third-party and in-house arborist recommendations. Trees always carry some level of inherent risk because they are ever-changing living organisms, but the objective of this work is to preserve as many trees as possible while mitigating as much risk as possible; thereby making the park safe to open again and begin reforestation efforts. At this time, work is tentatively planned to begin at the end of August to avoid nesting season. The flyer being distributed to residents and the summary that will be posted online is attached to this report. A pop-up event is planned for August 16 from 5:30 p.m. - 7:00 p.m. at the park for residents to meet with staff, ask questions and get clarity on the project. This date will be advertised via the flyers and online. BRENTWOOD PARK UPDATE Dear Brentwood Park Neighbor, The City is currently studying restoration work for the rear of Brentwood Park, which was damaged dur-ing winter storms earlier this year by numerous fallen trees. We will continue to post project updates at the following website: www.ssf.net/BrentwoodPark. Please refer to this website for current status and future updates. A third-party consulting arborist (Davey Tree Experts) has completed an assessment of the remaining trees in the park for potential failure that may harm property, neighbors, or park visitors. These assessments fol-low standards prescribed by the International Society of Arboriculture (ISA). The scope of tree work has been identified and can be found on the website previously noted. The scope of work is a result of ISA certified arborists on city staff and the third party arborist report. Tree work will be performed in compli-ance with the Migratory Bird Treaty Act and required nesting bird protections during nesting season which is February through August. Work will be scheduled and phased so as not to disturb any nesting birds or mammals should they be identified in any trees slated for removal or pruning. Public outreach and in-person meetings will be held prior to tree work commencing in an effort to keep the community informed throughout the process and to gather feedback on the future reforestation of the park. Project milestones (schedules to be updated as information becomes available on the project’s website): Tasks completed / in progress to date: Internal assessment of existing trees - Completed. Third party assessment of existing trees - Completed Issuance of Request for Proposals (RFP) for tree work - In Progress The following tasks are pending the determination of the scope of tree work to be performed: Public outreach / community meeting on August 16th 5:30pm - 7:00pm at Brentwood Park Development of replanting plans Biological / nesting surveys (if work occurs within nesting season) Tree removals begin (dependent on arborist assessment and biological survey findings) The following tasks will be completed after any tree removal work is completed: Installation of new irrigation to support reforestation. Park / ballfield repairs Reforestation program For more information, visit the project website at www.ssf.net/BrentwoodPark or email [email protected]. You can also receive updates by signing up for our project mailing list at the bottom of the webpage. Tree ID #Species Scope of Work 1 Juglans nigra (Black Walnut)No Action 2 Pinus radiata (Monterey Pine)No Action 3 Pinus radiata (Monterey Pine)No Action 4 Pinus radiata (Monterey Pine)No Action 5 Pinus radiata (Monterey Pine)No Action 6 Pinus radiata (Monterey Pine)No Action 7 Cupressus macrocarpa (Monterey Cypress)No Action 8 Pinus radiata (Monterey Pine)Thin Canopy/remove dead wood/correct structural defects 9 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 10 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 11 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 12 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 13 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 14 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 15 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 16 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 17 Cupressus macrocarpa (Monterey Cypress)Remove 18 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 19 Cupressus macrocarpa (Monterey Cypress)Remove 20 Cupressus macrocarpa (Monterey Cypress)Remove 21 Cupressus macrocarpa (Monterey Cypress)Remove 22 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 23 Pittosporum undulatum (Victorian Box)Remove 24 Pittosporum undulatum (Victorian Box)Remove 25 Pittosporum undulatum (Victorian Box)Remove 26 Pittosporum undulatum (Victorian Box)Remove 27 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 28 Pinus radiata (Monterey Pine)No Action 29 Pinus radiata (Monterey Pine)No Action 30 Pinus radiata (Monterey Pine)Thin Canopy/remove dead wood/correct structural defects 31 Pinus radiata (Monterey Pine)Thin Canopy/remove dead wood/correct structural defects 32 Acacia melanoxylon (Black Acacia)Thin Canopy/remove dead wood/correct structural defects 33 Acacia melanoxylon (Black Acacia)Thin Canopy/remove dead wood/correct structural defects 34 Acacia melanoxylon (Black Acacia)Thin Canopy/remove dead wood/correct structural defects 35 Cupressus macrocarpa (Monterey Cypress)Remove 36 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 37 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 38 Pinus radiata (Monterey Pine)Remove 39 Pinus radiata (Monterey Pine)Thin Canopy/remove dead wood/correct structural defects 40 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 41 Pinus radiata (Monterey Pine)Remove 42 Cupressus macrocarpa (Monterey Cypress)Remove 43 Pinus radiata (Monterey Pine)Remove 44 Cupressus macrocarpa (Monterey Cypress)Remove 45 Pinus radiata (Monterey Pine)Remove 46 Cupressus macrocarpa (Monterey Cypress)Remove 47 Cupressus macrocarpa (Monterey Cypress)No Action 48 Cupressus macrocarpa (Monterey Cypress)Remove 49 Cupressus macrocarpa (Monterey Cypress)No Action 50 Pinus radiata (Monterey Pine)Remove 51 Cupressus macrocarpa (Monterey Cypress)Remove 52 Cupressus macrocarpa (Monterey Cypress)Remove 53 Pinus radiata (Monterey Pine)Remove 54 Pinus radiata (Monterey Pine)Remove 55 Pinus radiata (Monterey Pine)Remove 56 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 57 Pinus radiata (Monterey Pine)No Action 58 Pinus radiata (Monterey Pine)Remove 59 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 60 Pinus radiata (Monterey Pine)Remove 61 Pinus radiata (Monterey Pine)Remove 62 Pinus radiata (Monterey Pine)Remove 63 Pinus radiata (Monterey Pine)Remove 64 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 65 Pinus radiata (Monterey Pine)Remove 66 Pinus radiata (Monterey Pine)No Action 67 Pinus radiata (Monterey Pine)Remove 68 Pinus radiata (Monterey Pine)Remove 69 Pinus radiata (Monterey Pine)Remove 70 Pinus radiata (Monterey Pine)Remove 71 Pinus radiata (Monterey Pine)Remove 72 Pinus radiata (Monterey Pine)Remove 73 Pinus radiata (Monterey Pine)Remove 74 Pinus radiata (Monterey Pine)Remove 75 Pinus radiata (Monterey Pine)Remove 76 Pinus radiata (Monterey Pine)Remove 77 Cupressus macrocarpa (Monterey Cypress)Remove 78 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 79 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 80 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects 81 Cupressus macrocarpa (Monterey Cypress)Thin Canopy/remove dead wood/correct structural defects Total Trees 81 Removals 40 Tree to be removed Tree to remain and be trimmed Tree to remain and no acƟon taken Tree already removed CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: August 3, 2023 TO: Mayor, Vice Mayor, and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update Field Day Event and Movie Night in the Park The first event of this summer’s Movie Night in the Park series took place on Friday, July 21 at Orange Memorial Park. The evening started by celebrating National Parks and Recreation Month with a Field Day event, which consisted of a free fitness class and pickleball on the basketball court, various games on the soccer field, and a free hot dog giveaway. Friends of Parks and Recreation were present to sell popcorn and other refreshments to Field Day participants and movie-goers. The featured movie was Pixar’s Turning Red, which kicked off at sunset. Approximately 350 people attended the successful event. The next Movie Night will feature Universal Pictures’ The Super Mario Bros. Movie at the Martin Elementary School baseball field on Friday, August 18. Full of Fun Camp July is Disability Pride Month, and the Department celebrated the special needs community with the second session of Full of Fun Camp from July 17 through July 21. The program began in 2007 when a need to have a program for teens and young adults with special needs was identified, as they aged out of many other programs. Full of Fun Camp is designed as an enrichment and social club where campers are partnered one-on-one with a different high school volunteer each day and Many families came out to watch Turning Red at Orange Memorial Park. Park and Recreation Department Update August 3, 2023 Page 2 of 5 the two of them participate in different activities together in a safe and welcoming environment. This second week of camp had a total of 17 campers. Activities included art, cooking, a nature walk, musical activities, and science projects. Campers enjoyed playing board games, cards, singing karaoke, playing ping-pong, having a dance party, and more. Campers also went on a field trip to a San Jose Giants game. Mayor Flor Nicolas paid a visit to Full of Fun Camp and brought ice cream to celebrate Disability Pride Month. Mayor Nicolas conversed with campers and volunteers, played games, ate ice cream, and received many hugs. Lifeguard Training with the City of Brisbane and Pete DeQuincy The Brisbane Community Pool hosted a joint training session on July 14, which was led by Pete DeQuincy from the East Bay Regional Parks District. Twelve lifeguards from South San Francisco and thirteen from Brisbane attended the training. The training provided a valuable opportunity for lifeguards from both agencies to collaborate and enhance their skills. Pete’s training involved high- intensity and high-repetition training focused on airway management, and on stopping the drowning process of a passive victim in the water. Pete’s training is based on real-life occurrences that he and his team of lifeguards have encountered over his 38 years in the industry. The lifeguards practiced several CPR scenarios, various rescues, and victim extrication. It is important to note that the drills are performed in small groups using a pass or no-pass method. If one group fails, all groups fail, and they start over until everyone passes. After passing the drill, a group will rotate job duties, and face an additional element with stricter time constraints to increase realism and intensity. Lifeguarding can be monotonous work, and it is important to ensure that lifeguards always stay vigilant and alert. Lifeguards can spend hours, months, or even years sitting on a chair or pacing along the pool's edge, scanning the water for signs of distress, and nothing happens. Staying focused and motivated can be challenging when not much is happening, but the Department Mayor Nicolas visited the second session of Full of Fun Camp. Park and Recreation Department Update August 3, 2023 Page 3 of 5 recognizes how vital it is for our team to remain prepared in the event of an emergency. A moment of inattention can lead to tragedy, which no lifeguard, supervisor, or agency wants to encounter. This is why the Aquatics Program team continuously maintains the proficiency of staff, and offers various training sessions for our lifeguards throughout the year. Youth Enrichment Services (YES) Talent Show Youth Enrichment Services (YES) was excited to bring back the annual talent show on Friday, July 21. There was a full house of family and friends as the ten (10) Traditional Camp groups performed songs, dances, and skits. Following the “no theme” theme week, groups were able to choose music from any genre. They had a wonderful mix of music such as Disney, 80s, cultural, and more. The children practiced all week, and the staff were proud of all of them for their creativity, original lyrics, and choreography. A clip of the recent annual talent show can be viewed here: https://www.youtube.com/watch?v=_1rDzYwYS_c. Youth Enrichment Services hosted their annual talent show at Ponderosa Elementary School. Lifeguard training took place at the Brisbane Community Pool. Park and Recreation Department Update August 3, 2023 Page 4 of 5 Preschool Update Siebecker and Westborough Preschool students went back in time to the wild, wild west. They learned about the gold rush and learned how to pan for gold. Throughout the week the children learned about western wear, modes of transportation, food, jobs, and schools of that era. The children compared today’s homes, stores, and cities to those of the western era. Cultural Arts Update Request for Qualifications (RFQ) Mural and Urban Surface Artists Muralists and urban surface artists were invited to submit their qualifications for the Mural and Urban Surface Public Art Program. The Department intends to create a list of pre-qualified artists eligible to be considered for the upcoming public mural and urban surface art projects. Inclusion in the pre-qualified artist’s list will be for a period of three years. Entries are accepted exclusively online through CAFÉ (callforentry.org). Applications have been submitted by over 70 artists to date. Call for Artists: Solo 2D Art Exhibits at Library | Parks and Recreation Center The City of South San Francisco invites artists working in two-dimensional media to apply for a series of three hanging art exhibits by solo artists. The exhibits will be held at the new Library | Parks and Recreation Center. Two-dimensional art will be displayed on the first-floor corridor and in the atrium. The first solo exhibit will be presented in conjunction with the grand opening of the new facility in late October 2023. It will be followed by two solo exhibits, the second to run from February through May 2024, and the third to run from June through September 2024. All dates are tentative. Each selected artist will receive a $1,000 honorarium. This project was funded by a San Mateo County Office of Arts and Culture grant. Interested artists should apply online at CAFÉ: https://artist.callforentry.org/festivals_unique_info.php?ID=12143. Park and Recreation Department Update August 3, 2023 Page 5 of 5 More information can be found at www.ssf.net/culturalarts at the “Current Opportunities for Artists” page. The application deadline is Sunday, August 27. 2023 Art in the Park Fundraiser The Cultural Arts Commission will sponsor an Art in the Park fundraising event. It will take place on Sunday, August 27 from 11:00 a.m. to 4:00 p.m., and it will be held at the Joseph A. Fernekes Recreation Building in Orange Memorial Park. The event is a celebration of South San Francisco’s young artists and community. Admission to the event is free. There will be live performances, prizes, food, and drinks. Up to sixteen (16) local artisan vendors and makers will sell original art and handmade crafts during the event hours. Vendors will retain the proceeds from the sales of their art or craft. Parties interested in applying for a vendor space should submit an online application. The registration fee/donation to apply for a table on a first come, first served basis is $50. Fundraiser proceeds raised by vendor application fees and additional art, food, and beverage sales benefit the Jack Drago Cultural Arts Commission Youth Art Scholarship, an annual award established for the purpose of providing eligible graduating seniors from the South San Francisco Unified School District continued education in the visual arts. Link to the Vendor Application Form: https://forms.microsoft.com/Pages/ResponsePage.aspx?id=iIs76F6dV02IAibHNYonynK3qLWrYRdIoTgn3wLr8tRUQjlKODVIVzdUUkRSSzVEOVZUTU9EOEs0Ry4u