HomeMy WebLinkAbout08.17.2023 Cultural Arts Commission Agenda
Agenda
CITY OF SOUTH SAN FRANCISCO REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Thursday, August 17, 2023
6:30 P.M. Welcome to the Regular Meeting of the Cultural Arts Commission. The regular meetings are held on the third Thursday
of each month at 6:30 p.m., in the Municipal Services Building, former PD Training room at 33 Arroyo Drive, South San Francisco, California. If this is your first time, the following is a general outline of our procedures.
In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be
made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda.
Public Comment: For those wishing to address the Commission on any Agenda or non-Agendized item, please complete a Speaker Card and submit it to the Commission’s Clerk. Please be sure to indicate the Agenda item
number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future
Agenda for more comprehensive action or report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation.
If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to
answer your questions when the Commission is not in session.
RISHA BOND CHAIR MICHAEL DENATALE VICE-CHAIR LENITA BOLDENWECK COMMISSIONER
SARAH BOWEN COMMISSIONER PETER FOLEY COMMISSIONER FRANCES LUSTER COMMISSIONER
ZUBIN MAHARAJ COMMISSIONER LYDIA POMPOSO COMMISSIONER JOSE ZELAYA COMMISSIONER
GREG MEDIATI DIRECTOR OF PARKS & RECREATION
ANGELA DULDULAO DEPUTY DIRECTOR OF PARKS & RECREATION
ERIN O’BRIEN BUSINESS MANAGER
ERCIE SANTOS
CULTURAL ARTS SPECIALIST
KEREN SOLANO
CLERK
Agenda
CITY OF SOUTH SAN FRANCISCO CULTURAL ARTS COMMISSION MEETING
Thursday, August 17, 2023 6:30 p.m.
A G E N D A
I. Call to Order II. Roll Call III. Agenda Review
IV. Approval of Minutes of July 20, 2023 V. Citizen Participation (Citizen comment on items not agendized/informational only) VI. Unfinished Business (Erin O’Brien, Business Manager) 1) Public Art Master Plan Action 2) LPR Grand Opening Status
VII. New Business - 1) Solo Artists Selection – CAC Representatives Invited (Ercie Santos, Cultural Arts Specialist) Action
2) Fiscal Year 2023-24 Budget Update (Angela Duldulao, Deputy Director) Status
VIII. Subcommittees 1. Strategic Vision Status
2. Public Art (Sculpture & Urban Art) Status
3. Youth Art Programs Status
4. Fundraiser – Sunday, August 27 Status
5. Day of the Dead Art Show – October 28/29 Status
6. Performing Arts Status
IX. Items from Commission
X. Items from Staff 1. Agenda Format: Legistar
2. Commission Recruitment
3. Upcoming Events
XI. Correspondence XII. Adjournment:
Next Meeting: September 21, 2023
MINUTES OF THE
CULTURAL ARTS COMMISSION MEETING
CITY OF SOUTH SAN FRANCISCO
Thursday July 20, 2023
I. CALL TO ORDER: 6:30 p.m.
II. ROLL CALL:
Present: Commissioners: Boldenweck, Bond, Bowen
DeNatale, Foley Luster, Maharaj, Pomposo
Absent: Commissioners: Zelaya
Staff Present: Greg Mediati, Director of Parks and Recreation
Angela Duldulao, Deputy Director of Parks and Recreation
Erin O’Brien, Business Manager
Ercie Santos, Cultural Arts Specialist
Keren Solano, Administrative Assistant II
Billy Gross, Principal Planner
Jeffrey Chou, Senior Engineer
III. AGENDA REVIEW: Business Manager, Erin O’Brien, recommended changing agenda item VIII.4 Fundraiser to agenda item VIII.1.
IV. APPROVAL OF MINUTES of June 15, 2023:
Minutes for June 15, 2023 stand as sent. Passed by majority vote.
V. CITIZEN PARTICIPATION: N/A
VI. UNFINISHED BUSINESS:
1. Lindenville Specific Plan Public Draft
Principal Planner, Billy Gross, with the City’s Planning Division presented the
Lindenville Specific Plan Public Draft to the Commission. Billy Gross explained the Lindenville Specific Plan Public Draft was based on the General Plan Update which was adopted by City Council in November 2022. The General Plan Update identified a need for 14,000 – 17,000 housing units. The East of HWY 101 area and Lindenville were identified as areas that would potentially allow for higher density residential
housing. The goal is to have the Lindenville Specific Plan Public Draft approved by Council in September 2023. The Specific Plan Public Draft Executive Summary is available to the public in English, Spanish, Mandarin, and Tagalog. The next steps are to get the Commission’s feedback by July 31.
Cultural Arts Commission
Minutes of July 20, 2023
Page 2
Vice Chair DeNatale suggested to have the public art fee for developers referenced on
the Specific Plan Public Draft and including the City’s art ordinance. He also shared with the Commission that in reference to the building massing, he felt the buildings were generic and not “artistic” looking as they look very similar to other buildings that have been built throughout the City.
Chair Bond suggested incorporating other forms of art in the new buildings to add
unique character. She also inquired about incentivizing first time movers. Principal Planner, Billy Gross, explained that development is market based and that there are various challenges to building an arts district from scratch.
In response to a question from Commissioner Foley about the Plan’s timeline, Principal Planner, Billy Gross, confirmed that it is a long-term vision that would take
place over 10 to 20+ years.
The Commission discussed marketing this area as an arts district to attract people.
Principal Planner, Billy Gross, explained that typically developers want to know what they can build and they do not focus on the arts aspect. Parks and Recreation Director, Greg Mediati, added that the Commission can use the assistance of partnerships or grants to help support the development of an artistic area.
VII. NEW BUSINESS:
1. 2024 Art Exhibit Dates – selection of 3rd show date
Cultural Arts Specialist, Ercie Santos, reviewed the 2024 art gallery dates proposed by
City staff, outlined in the staff report. City staff recommended to have the Commission select one of the proposed dates for the third art exhibit in 2024. The purpose of selecting the third date is to formally reserve a facility with recreation rentals staff. The Commission briefly discussed the proposed dates.
Commissioner Foley motioned to have the third art exhibit in June 2024. Followed by
a second from Vice Chair DeNatale.
Roll Call Vote Results | The Commission selected to have the third art exhibit in June 2024. (AYES: Boldenweck, Bond, Bowen, DeNatale, Foley, Luster, Maharaj, and Pomposo. NAYES: None ABSENT: Zelaya). VIII. SUBCOMMITTEES: 1. Fundraiser
Vice Chair DeNatale informed the Commission that there have been a total of five vendor applications submitted for the Art in the Park event which will be on Sunday,
August 27. The subcommittee is looking into catering options and the Performing Arts subcommittee is working on the performances for the event. He also announced that volunteer hours will be from 9:00 a.m. – 5:00 p.m. There are a total of 16 vendor openings and they are on a first come, first served basis. The vendor donation fee is $50 and will go towards the Jack Drago Cultural Arts Commission Youth Art
Scholarship. The Commission will be selling merchandise at one of the vendor booths. 2. Strategic Vision
Vice Chair DeNatale informed the Commission that the subcommittee received the draft Public Art Master Plan. The subcommittee provided their feedback to Art Builds Community (ABC). 3. Public Art
Cultural Arts Commission
Minutes of July 20, 2023
Page 3
Commissioner Boldenweck informed the Commission that the BAT Country sculpture
will be placed along Orange Avenue.
Chair Bond informed the Commission that the Request for Qualifications (RFQ) for muralists is live on CaFé. Specialist Santos added that a total of 60 applications have been received up to date. 4. Youth Art Programs
No update.
5. Day of the Dead Art Show
Commissioner Boldenweck informed the Commission that the Day of the Dead art
show dates are to be determined, as there is not an official opening date for the new Library | Parks and Recreation Center. 6. Performing Arts
Commissioner Maharaj informed the Commission that the subcommittee will be meeting with potential performers for the Art in the Park event. He also informed the Commission he will be meeting with City staff to discuss the Cultural Arts Grant and
Farmer’s Market. Business Manager, Erin O’Brien, added that all grant awardees have
been notified but they have not received payment.
IX. ITEMS FROM COMMISSION 1. Commissioner Pomposo expressed that the Farmer’s Market needs a musical component and Commissioner Maharaj explained this area is being worked on. X. ITEMS FROM STAFF 1. Martin Elementary School Safe Routes to School (Agenda Item X.2 moved to Item X.1)
Senior Engineer, Jeffrey Chou, gave a brief presentation on the demonstration project
which involves installing a temporary mural graphic near Martin Elementary School at the intersection of School Street and Olive Street. He explained the City was a recipient of the Safe Routes to School grant through the Department of Transportation and this intersection was identified as a high traffic area.
Parks and Recreation Director, Greg Mediati, explained the paint of the temporary
mural graphic will fade away. He also explained this can be a type of project the
Commission can explore in the future. 2. Budget Update
Deputy Director, Angela Duldulao, announced to the Commission the beginning of the 2023-2024 Fiscal Year. She also reported that City Council passed the new fiscal year budget. She will provide more information on the budget during the next meeting, as the Finance Department is still working on closing the previous fiscal year.
3. Library | Parks and Recreation (LPR) Center Update
Business Manager, Erin O’Brien, informed the Commission there is not an official
opening date for the new Library | Parks and Recreation Center (LPR). City staff will work with the Commission on the upcoming art exhibits at LPR. She also announced the City Clerk’s Office is working on the Commission’s recruitment for two openings. 4. Upcoming Events
Cultural Arts Specialist, Ercie Santos, announced the upcoming Movie Night/ Field Day event at Orange Memorial Park on Friday, July 21. She also informed the
Commission of National Night Out, which will take place on Tuesday, August 1, and
Cultural Arts Commission
Minutes of July 20, 2023
Page 4
the Women’s Conference event, which will take place on Saturday, August 26 at the
South San Francisco Conference Center. She also informed the Commission there is a survey for the Sign Hill Master Plan which will end of Thursday, July 27. XI. Correspondence The correspondence was posted by Specialist Santos at the meeting and she informed the
Commission it would also be emailed to Commissioners.
XII. Adjournment
Chair Bond adjourned the meeting at 8:11 p.m.
Next Meeting: August 17, 2023 Respectfully submitted, Keren Solano Administrative Assistant II
Staff Report
DATE: August 17, 2023
TO: Cultural Arts Commission FROM: Erin O’Brien, Parks and Recreation Business Manager
SUBJECT: South San Francisco Public Art Master Plan Update
RECOMMENDATION
It is recommended that the Cultural Arts Commission review a copy of the Public Art Master Plan
(Final Draft) and forward a recommendation to the City Council for approval. BACKGROUND/DISCUSSION
At the June 15, 2023 Cultural Arts Commission meeting, staff shared a draft copy of the Public Art
Master Plan (Plan) for the Cultural Arts Commission’s review and feedback. The draft Plan shared at the June meeting was strictly text without any graphic design. At the meeting, Cultural Arts Commissioners expressed support for the Plan, allowing consultants, Art Builds Community, to move the Plan to the next stage of graphic design after addressing comments received by staff and
Commissioners.
In July 2023, staff and the Strategic Vision subcommittee received a designed draft of the Plan and provided additional feedback to Art Builds Community to further refine the content and layout presented in the designed version of the Plan. Available in Attachment 1, staff is sharing what is
hoped to be a final draft of the Plan that will be presented to City Council for approval. Cultural Arts Commissioners are invited to review a copy of the plan and forward a recommendation to City Council for approval, pending any Commissioner comments that may substantively impact the Plan. The adoption of this Public Art Master Plan will mark an exciting point of opportunity for public
art in the City of South San Francisco, particularly when combined with the new funding source for art via a new percent for art requirement on private development adopted by City Council in 2020 (South San Francisco Municipal Code, Chapter 8.76). The Plan was informed by community input collected from many stakeholders through surveys, interviews, focus groups, and pop-up outreach
events. Staff appreciates the time spent by Commissioners, especially the Strategic Vision
subcommittee, to attend meetings and outreach events, as well as dedicate hours of your time to review the Plan and provide thoughtful comments to enhance its development.
Citywide Developer Fee Study Underway One point listed under Recommendation #12 on page 36 of the Plan suggests that the City should, “Consider a feasibility study to residential projects over a certain number of units in the percent for art in private development.” Under a separate initiative from this plan, the City’s Finance Department has initiated a fee study of various City fees. Parks and Recreation staff has coordinated
with the Finance Department and Economic and Community Development Department to incorporate the aforementioned feasiblity study into the Finance fee study. Staff will share the findings of the fee study before taking the revised ordinance to City Council, likely within the first quarter of the 2024 calendar year. CONCLUSION If the Cultural Arts Commission forwards a recommendation to City Council to approve the Plan, staff anticipates presenting the final draft at the September 27, 2023 City Council meeting. Staff will inform the Commission once this date is confirmed.
Attachment: Attachment 1 – Final Draft Public Art Master Plan
Staff Report
DATE: August 17, 2023 TO: Cultural Arts Commission FROM: Erin O’Brien, Parks and Recreation Business Manager
SUBJECT: Library | Parks and Recreation Center Grand Opening Plan Update RECOMMENDATION
It is recommended that the Cultural Arts Commission receive an update on the ribbon cutting for the new Library | Parks and Recreation Center. BACKGROUND/DISCUSSION
The Library | Parks and Recreation Center is scheduled to have its ribbon cutting on October 28, 2023. The event will welcome community members to their new home away from home, an 80,000-square-foot building, and a 1.3-acre park. The building includes an automated library book return, spacious event rooms, teaching/catering kitchen, dance and exercise studios, classrooms for all ages,
art and craft spaces, gallery room, contemporary library spaces for all ages, a discovery center
including a maker space, a community room and digital studio, administrative offices, and the new City Council Chambers/community theater. The park includes a playground, a synthetic turf field, and a native garden.
This project was made a reality in November 2015, when voters passed Measure W, the ½ cent sales tax which is making possible so many quality-of-life improvements for our community. Staff thanks Commissioners and community members who helped petition for the passage of Measure W and contributed to the design process over the years.
As previously reported, staff members from both the Library Department and the Parks and Recreation Department have formed a Grand Opening Celebration committee and have been meeting regularly since January of this year. The committee has been brainstorming ideas to help make the event a fun and memorable celebration. With the newly established event date, staff are
busy firming up details. The tentative event day schedule is as follows but is still in the planning
stages: 10:00 a.m. Opening remarks 11:00 a.m. Ribbon cutting
11:00 a.m. Building opens for tours and activities
Staff Report
To: Cultural Arts Commission Date: August 17, 2023
Subject: Library | Parks and Recreation Center Grand Opening Plan Update
11:00 a.m. Food trucks begin serving
11:00 p.m. Musical performances begin 4:00 p.m. Programed activities end 5:00 p.m. Building closes
In conjunction with the opening celebrations, the Dia De Muertos – Day of the Dead Art Gallery
Show will kick off the first Cultural Arts Commission art show in the new building. Attendees will get to experience the third floor Gallery Room as they immerse in the cultural experiences of Dia De Muertos brought to life through various art forms.
The first-floor corridor and atrium space, outside the Council Chambers, will greet attendees with
a solo exhibit of two-dimensional art. The exhibition will be extended for approximately three months and will be the first of three exhibits to show in these spaces this year. CONCLUSION
The Library | Parks and Recreation Center opening signifies the culmination of many years of hard work and commitment from residents, City Council, commissioners, community organizations and staff. On October 28, 2023 the South San Francisco community will gather to celebrate the hard work and grow excitement for all the future memories to be
made at 901 Civic Campus Way. Staff will share more details with the Commission as
they become available.
Staff Report
DATE: August 17, 2023
TO: Cultural Arts Commission FROM: Ercie Santos, Cultural Arts Specialist
SUBJECT: Solo Artists Selection – Cultural Arts Commission Representatives Invited
RECOMMENDATION Two Cultural Arts Commissioners are invited to participate in a committee to select and recommend
artists for solo art exhibitions in the new Library | Parks and Recreation Center.
BACKGROUND/DISCUSSION
In celebration of the opening of the new South San Francisco Library | Parks and Recreation Center at 901 Civic Campus Way, the City will exhibit a series of three, two-dimensional hanging art
exhibits featuring a body of work created by solo artists. Two-dimensional art will be displayed on the first-floor corridor and in the Council Chambers/Community Theater atrium.
The first solo exhibit will be presented in conjunction with the grand opening of the new facility on October 28, 2023. It will be followed by two more solo exhibits, the second to run from February through May, and the third to run from June through September 2024. All dates are tentative. Artists
will apply online via CaFÉ (callforentry.org) There is no entry fee. The application deadline is
Sunday, August 27th, Mountain time or 10:59 p.m. PST. Each selected artist will receive a $1,000 honorarium. This project was funded by a San Mateo County Office of Arts and Culture grant.
Staff seeks two representatives from the Cultural Arts Commission to work with the staff selection committee to review applications and recommend finalists. Review of eligible entries will occur
online. There could be a considerable amount of additional time required for this task depending on the quantity of entries. At least two meetings will be scheduled for the evaluation team – one instructional meeting to review the jurying process, and a second meeting prior to the finalization of scores. The proposed timeline is as follows. Exact meeting dates are to be determined.
• August 28 – August 31: Meeting #1 To review instructions for online jurying process
• September 1 – September 10: Online jurying of the artists
• Sunday, September 10: Deadline all juror online scores are due
• Week of September 11: Meeting #2 Finalization of scores / Notification to City Council
• Week of September 18: Notification to artists
• October 16 - 23, TBD: Artist delivers artwork, and installs exhibit
CONCLUSION
Two Cultural Arts Commissioner volunteers are invited to participate in a selection committee to recommend two-dimensional artists for the solo artist exhibitions. The volunteers are aware that a considerable amount of time may be required for this task.
Staff Report
DATE: August 17, 2023 TO: Cultural Arts Commission FROM: Angela Duldulao, Parks and Recreation Deputy Director
SUBJECT: Fiscal Year 2023-24 Budget Update RECOMMENDATION
It is recommended that the Cultural Arts Commission be apprised of the Department’s approved new year budget requests for the Fiscal Year 2023-24 Operating Budget and review the status of funds dedicated to art-related projects.
BACKGROUND/DISCUSSION
City Council approved the City of South San Francisco’s operating budget and Capital Improvement Program budget for Fiscal Year 2023-24 at their meeting on June 28, 2023. The complete adopted budget is published in a comprehensive report, often referred to as the “budget book”, that is now
available online at https://www.ssf.net/departments/finance/financial-reports/operating-budget. An
excerpt of the budget book representing the Parks and Recreation Department’s approved general fund request for Fiscal Year 2023-24 are available in Attachment 1. A majority of the Department’s new budget was allocated towards staffing, supplies, and services to address new and expanded needs at the new Police Department building, Library | Parks and Recreation Center, and Orange
Memorial Park Sports Field. As it relates to art initiatives, the following budget requests were approved:
$10,000 | Cultural Activities Grant Program (General Fund Appropriation) This funding allows the Cultural Activities Grant Program to move into its third year. Piloted during its first two years, funds were approved on a one-time basis each fiscal year. This year, Council supported an ongoing budget appropriation for the program, providing a stable source of funding
year-to-year. The Cultural Activities Grant Program supports community organizations and artists
who wish to offer free or low-cost events and activities that will expose the community to cultural and recreational activities and programming.
Staff Report
To: Cultural Arts Commission Date: August 17, 2023
Subject: 2023-24 Budget Update Page: 2
$120,000 | Cultural Arts-CIP Project Art Component (Capital Improvement Project Appropriation) This funding is intended to support the public art acquisition and installation efforts for capital
projects. The funding source is from the Public Arts-in-Lieu Fee Fund, which collects developer
fees that are subject to the public art requirement identified in Chapter 8.76 of the South San Francisco Municipal Code. Staff is temporarily allocating $60,000 of this funding towards public art at the New Aquatic Center, and the remaining $60,000 towards public art for a new park along Centennial Trail between Huntington Avenue and Spruce Avenue. These funds can be reallocated
as the Commission continues to develop its project plans and costs.
In addition to the budget allocations, the Department also received a grant: $4,125 | Grant from San Mateo County Office of Arts and Culture
This grant opportunity offers trust-based funding that provides grantees with the flexibility to use the funds in a way that makes the most sense for each arts organization and for greatest impact on overall organizational health and sustainability. Staff will use this grant to implement a 2-D solo artist exhibit to celebrate the opening of the Library | Parks and Recreation Center as well as
implementing rotating art exhibits through the year.
CONCLUSION Staff has updated the budget reports for the Cultural Arts Donations/Fundraising Account and the
Cultural Arts Fund Summary to reflect the new fiscal year funding. They are included in the meeting
packet as usual. Staff will review the Parks and Recreation Department’s new fiscal year budget and the standard art budget reports at the meeting.
Attachments:
1. Fiscal Year 2023-2024 Budget Report – Parks and Recreation Department Excerpt
City of South San Francisco
Fiscal Year 2023-24 Adopted Budget
Adopted Version
City of South San Francisco | FY2023-24 Budget Book Page 1
Attachment 1 - Fiscal Year 2023-24 Budget Update
Parks and Recreation
Greg Mediati
Director of Parks and Recreation
Mission Statement: Provide opportunities for physical, cultural, and social well-being; ensure effective development,
scheduling, use and maintenance of public facilities, parks, and open space; and deliver services in a timely, ef cient, and
cost-effective manner.
The Department Supports its Mission to the City Through the Activities of Four Divisions:
Administration Division - Managing departmental business activities, and providing leadership and oversight in an
effective and ef cient manner to support the following three divisions, and providing high-quality customer service;
Parks Division - Creating and maintaining parks and open spaces that are safe, clean, and sustainable while engaging
the public with educational opportunities about South San Francisco’s outdoor resources;
Facilities Division - Managing and maintaining public buildings that are functional, safe, active, and ef cient;
Recreation Division - Sponsoring recreation and enrichment programs that meet community needs, address
childhood obesity and promote wellness, create a culture of curiosity and learning, enhance the quality of life for the
participants, and stimulate economic and community development.
Accomplishment / Initiative Highlights in Fiscal Year 2022-23:
The following list represents only some of the scal year highlights:
Promoted and hired employees in various positions including Deputy Director of Parks and Recreation, Recreation
Program Manager, Management Analyst I, Building Maintenance Supervisor, Parks Maintenance Worker, Building
Maintenance Custodian, Assistant Childcare Supervisor, and Recreation and Community Services Coordinators in the
following program areas: Aquatics, Senior Services , Preschool and Early Learning, and Youth Enrichment Services;
Organized successful in-person community events such as the Summer Movie Night series, Field Day, Coastal Clean
Up Day, Halloween Extravaganza, Thanksgiving Fun Run, Holiday Boutique, Santa Comes to Town, SSF Civic Ballet
Nutcracker, Easter Bunny Photo Hop, Arbor Day, and more;
Orchestrated the return of the annual Concert in the Park at Orange Memorial Park with an expanded format to
include two stages, and highlighting local community groups through performances and vendor opportunities;
Concluded several master plan efforts including the Orange Memorial Park, Centennial Way Trail, and Child Care
Master Plans, and progressed the Public Art Master Plan, and initiated the Sign Hill Master Plan;
Began design of the Centennial Way Trail improvements between Huntington Avenue and Spruce Avenue in
collaboration with the Capital Projects Department
Continued to provide project support for the construction of the Library | Parks and Recreation Center, and Orange
Memorial Park Sports Complex alongside the Capital Projects Department;
Progressed the design of a new Aquatic Center at Orange Memorial Park in collaboration with the Capital Projects
Department;
Relaunched the Cultural Activities Grant, awarding $10,000 to various groups and organizations providing the
community with cultural experiences;
Nurtured the art community in South San Francisco through the production of four in-person art shows with
extended online exhibits;
In collaboration with Skyline College, installed a new mural at Centennial Way Trail pedestrian bridge at Mission Road;
Launched the Congregate Nutrition Program at Roberta Cerri Teglia Center serving meals twice weekly;
Hosted the rst Early Learning Resource Fair;
Expanded sports offerings to include drop-in pickleball, drop-in volleyball, bocce ball league, and middle school
bowling;
Updated outdoor rental opportunities to include the newly renovated Grand Avenue Breezeways;
Conducted emergency 2023 Winter Storm related tree removal cleanup and assessments;
Rehabilitated the skate park with new paving, additional k-rails, and the removal of the exterior fencing to provide
more access to skate spaces;
Began the repaving pathway project at the upper portion of Westborough Park to address trip hazards and ADA
compliance;
Purchased a new electric ride-on mower to replace a conventional gas mower, allowing for greater ef ciencies and
safer operations while decommissioning older less fuel ef cient mowers;
City of South San Francisco | FY2023-24 Budget Book Page 4
Attachment 1 - Fiscal Year 2023-24 Budget Update
Provided landscape review for private development projects through the permitting process to help reach the goals of
the Urban Forest Master Plan by requiring more tree plantings, increasing canopy coverage city wide;
Recognized as “Tree City USA” for the 36 consecutive year;
Finalized the City-wide tree inventory project;
Resurfaced Buri Buri Park and Brentwood Park tennis courts;
Performed playground structure repairs and improvements at Dundee Park, Westborough Playground, and Orange
Memorial Park;
Improved and refreshened Paradise Valley Recreation Center;
Supported City Council’s renaming of the Gene Mullin Community Learning Center (formerly the Community
Learning Center) by procuring and installing new signage, plaques, and peripheral signage at the facility;
Maintained City facilities and performed emergency maintenance repairs that included Fire Station 62 plumbing leak,
Orange Pool pump and pool heater replacements, Siebecker Preschool hot water heater and furnace failures, and
Roberta Cerri Teglia Center water damage repairs.
Objectives For Fiscal Year 2023-24:
Complete the hiring and onboarding process for new and vacated positions;
Invest in recruitment and retention efforts to build up the Department’s part-time workforce;
Successful relocation of programs and services at the Municipal Services Building to the new Library | Parks and
Recreation Center at the Community Civic Campus;
Complete the Public Art and Sign Hill Master Plans and prioritize and secure funding to initiate projects identi ed
within the plans;
Launch a Library | Parks and Recreation Master Plan to help streamline services and create a more seamless and
economically responsible community offering;
Begin a Parks and Recreation Master Plan and deferred maintenance study to help determine needs assessment and
meet the needs of the growing community;
Replace Hillside Ball eld light pole. The current light pole is no longer structurally sound and must be replaced;
Replace Terrabay Recreation Center tennis court and parking lot lights. The current system has lost approximately four
light poles and the others are in need of replacement to keep the tennis courts usable and keep a minimum security
lighting in the parking lots. These new lights are more energy ef cient than the current models. This project has been
requested as a CIP funded project;
Begin a needs assessment and master plan process for the Common Greens areas throughout the City. These
landscape areas comprise more than 60 acres of open space that was installed at least 50 years ago. They are in need
of refreshment and reprogramming to provide better services and recreational opportunities to the residents that
abut these green spaces;
Explore funding options and contemplate or begin re-design of the community gardens to address the waitlist and
deferred maintenance;
Begin the planning and design process for the future Linden Avenue park spaces;
Train staff to be able to maintain the rst synthetic sports elds in the City;
Provide an increased service standard in Parks areas using modern technology and maintenance techniques as well
as having adequate staf ng to address the growing demand for higher quality park space as park acreage increases
and the City grows;
Reduce ornamental turf footprints while simultaneously increasing pollinator planting areas to reduce water
consumption, increase pollinator habitat, and increase biodiversity in the City;
Continue work on Sign Hill focusing on reducing fuel load and invasive tree encroachment as well as restoring habitat
for native, endangered species;
Obtain grants or other funding for staff responsible for the restoration of Sign Hill native plants and management of
endangered species on Sign Hill, as well as outdoor education programs and act as liaison to the peninsula weed
management area group, San Bruno Mountain Watch, and San Mateo County;
Spread compost and broadleaf sports elds to reduce tripping hazards, increase aesthetics, and help reach
requirements set in place by SB1383;
Focus on regrading and addressing ball eld conditions to increase safety of players on public elds;
Maintenance program focusing on re- nishing tennis and basketball courts;
Address hazardous trees in the back portion of Brentwood Park and replant trees to mitigate the canopy lost;
Replace play equipment at Dundee Park and re-seal asphalt basketball court;
Work with the Capital Projects Department to accept the turn-over of the new Library | Parks and Recreation Center;
Upgrade City facilities with energy ef cient lighting, sensors on bathroom xtures, refreshed ooring, fresh paint and
carpets;
Expand the energy management system for ef cient operation of public buildings;
Expand cost reduction and sustainability efforts through new building recycling stations;
th
City of South San Francisco | FY2023-24 Budget Book Page 5
Attachment 1 - Fiscal Year 2023-24 Budget Update
Expand the access control management system for more security and ef cient operation of public buildings;
Analyze the bene ts of an all electric HVAC system. Determine the most cost effective and ef cient system to install
and replace the HVAC system, and the lower roof, at the Terrabay Gymnasium and Recreation Center;
Restore the Roberta Cerri Teliga Center from the damage caused by a ooding incident; repairs to include new
ooring, ceiling, and re alarm system;
Remodel the Human Resources (HR) and Economic and Community Development (ECD) suites at City Hall by
expanding the HR suite, creating of ce space in the break room, and adding a mothers’ room;
Expand robust recreation programs, with top tier parks, facilities, art, and green spaces which distinguish South San
Francisco locally and regionally;
Obtain grants or other funding to help support various initiatives including the Congregate Nutrition Program’s
supplemental meal service;
Support the South San Francisco Age-Friendly Community Task Force in implementing age-friendly inaugural
projects to meet the most pressing unmet needs of older adults, making South San Francisco worthy of membership
in the AARP Network of Age-Friendly States and Communities.
Organizational Chart
City of South San Francisco | FY2023-24 Budget Book Page 6
Attachment 1 - Fiscal Year 2023-24 Budget Update
Key Performance Measures
City of South San Francisco | FY2023-24 Budget Book Page 7
Attachment 1 - Fiscal Year 2023-24 Budget Update
Expenditures Summary
24,675,441 $5,067,075
(25.84% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
MillionsInterdepartmental
Supplies And Services
Salaries And Benefits
FY2022FY2023FY2024$0
$5
$10
$15
$20
$25
$30
Expense Objects
Salaries And
Bene ts $13,847,310 $14,806,097 $16,382,265 $18,682,678 26.2%
Supplies And
Services $3,262,910 $3,696,021 $5,381,139 $4,691,079 26.9%
Interdepartmental $982,306 $1,106,247 $1,106,247 $1,301,683 17.7%
Total Expense
Objects:$18,092,525 $19,608,365 $22,869,652 $24,675,441 25.8%
Name FY2022
Actual
FY2023 Adopted
Budget
FY2023 Adjusted
Budget
FY2024 Adopted
Budget
FY2023 Adopted vs.
FY2024 Adopted (%
Change)
City of South San Francisco | FY2023-24 Budget Book Page 8
Attachment 1 - Fiscal Year 2023-24 Budget Update
Positions Summary
City of South San Francisco | FY2023-24 Budget Book Page 9
Attachment 1 - Fiscal Year 2023-24 Budget Update
Highlights and changes
Position changes during FY 2022-23 (20.98 FTEs):
Increase of 1.0 FTE Management Analyst
Increase of 1.0 FTE Recreation and Community Service Coordinator
Increase of 1.0 FTE Park Maintenance Worker
Increase of 2.0 FTE Senior Building Maintenance Custodian
Increase of 4.0 FTE Building Maintenance Custodian
Increase of 1.44 FTE Building Maintenance Custodian -Hourly
Increase of 1.34 FTE Park Maintenance Worker - Hourly
Increase of 3.5 FTE Recreation Instructor - Hourly
Increase of 4.93 FTE Recreation Leader III - Hourly
Increase of 0.77 FTE Recreation Leader IV - Hourly
FY 2023-24 Changes & Highlights:
Positions (8.15 FTEs):
Increase of 1.0 FTE Program Manager
Decrease of 1.0 FTE Business Manager
Increase of 0.75 FTE Miscellaneous Hourly -Natural Resources Specialist
Increase of 1.70 FTE Recreation Leader III - Hourly
Increase of 0.5 FTE Building Maintenance Custodian -Hourly (FY 2023-24 only)
Increase of 0.58 FTE Recreation Instructor - Hourly (FY 2023-24 only)
Increase of 2.31 FTE Recreation Leader III - Hourly (FY 2023-24 only)
Increase of 2.31 FTE Recreation Leader IV - Hourly (FY 2023-24 only)
Supplies and Services Expenditures:
General Fund:
$400,000 Parks & Recreation Master Plan & Deferred Maintenance Study
$250,000 Consulting services for LPR Master Plan
$100,000 Services for HVAC systems in the LPR building
$50,000 Ball eld Improvement
$30,000 City-wide pest control
$25,000 City-wide roll up door and gate maintenance
$25,000 Congregate Nutrition Program - Supplemental Meal Service
$25,000 Clothing funding
$20,000 Interior & exterior window cleaning of LPR
$20,000 Paradise Valley After School program expense
$17,000 Printing Seasonal Activity Guide
$16,158 Police Department Armory - New HVAC Equipment
$15,000 Elevator maintenance services
$10,000 Cultural Activities grant program
$10,000 City-wide landscape maintenance services
$10,000 Cost of Chemicals for public Pools
$10,000 PD Emergency generator
$10,000 Custodial Supplies for LPR
$10,000 Sprinkler maintenance services for LPR building
$10,000 Fire alarm maintenance services
$8,000 Access control systems in the LPR building
$6,000 Maintenance services of the equipment lifting system at LPR
$5,000 Purchase of attachments for utility loaders
$4,000 Additional cost for sports of cials
$2,000 Gas & electricity for Paradise Valley Recreation Center
$2,000 Water for Paradise Valley Recreation Center
$1,090,158 Total
Common Greens Fund:
$33,300 Maintenance Contract
Public Arts-In-Lieu Fee Fund:
$120,000 Cultural Arts-CIP Project Art Component
City of South San Francisco | FY2023-24 Budget Book Page 10
Attachment 1 - Fiscal Year 2023-24 Budget Update
CULTURAL ARTS COMMISSION - 2023 GOALS & COMMITTEES
August 2023
2023 ART GALLERY/EXHIBITS
Strategic
Vision
Youth Art
Programs
1) Youth Art Scholarship
2) Youth Art Show
(Show 2-March or April)
March 10/11, 2023
Fundraising Public Art
(Sculpture
& Urban Art)
Performing
Arts
Show 1
(February)
January 27-28
2D Art Show
Show 3
(May or July)
Cancelled for
2023 only
Show 4
(October)
Oct 28-29
Day of the
Dead
CHAIR M. DeNatale S. Bowen S. Bowen L. Boldenweck
R. Bond
Z. Maharaj R. Bond
(only in 2023)
R. Bond L. Boldenweck
MEMBER R. Bond M. DeNatale M. DeNatale M. DeNatale L.Pomposo M. DeNatale R. Bond
2023 P. Foley F.Luster L.Pomposo P. Foley J.Zelaya L. Pomposo L.Pomposo
Z. Maharaj L. Boldenweck J.Zelaya F.Luster F.Luster J.Zelaya
Z.Maharaj
2023 Art Gallery Show / Event Dates
1. January 27 & 28 2-dimensional Art
2. March 10 & 11 Youth Art Show
3. May or July Cancelled for 2023 only
4. October 28 & 29 Day of the Dead
• Sunday, August 27 Art Fair Fundraiser
Additional 2023 Art Event in SSF
• March 17, 18 & 19 SF Opera / La Boheme
2024 Art Gallery Show / Event Dates
1. February 9 & 10 Media to be determined
2. April TBD Youth Art Show
3. June 14 & 15 Media to be determined
4. October 11 &12 Media to be determined
• August TBD Art Fair Fundraiser
280-27414 Cultural Arts Donations/Fundraising Account
FY 2022 - 2023
Section A - INCOME
Rolling
Balance
7/1/22 July August Sept.Oct.Nov.Dec.Jan.Feb.March April May June FY Subtotal Rolling Total
Cultural Arts Fund -
Past FY starting balance (pre-2020-2021)79,384.15 - 79,384.15
Rolling Balance/Rolling Total detailed breakdown in rows for Section A.1 through A.6 represents information as of July 1, 2021
1. General Donations 600.00 20.00 300.00 100.00 1.00 421.00 1,021.00
2. Fundraising Funds 736.95 1,147.35 4,550.75 80.00 2,005.00 80.00 7,863.10 8,600.05
3. Scholarship Donations 200.00 - 200.00
4. Artist Sales - 140.00 170.00 310.00 310.00
5. Artist Entry Fees 560.00 85.00 40.00 65.00 50.00 230.00 30.00 500.00 1,060.00
6. Interest Allocation/Other 1,963.75 167.00 223.00 390.00 2,353.75
Income Subtotal 83,444.85 85.00 1,167.35 4,890.75 320.00 66.00 217.00 230.00 200.00 2,228.00 80.00 - - 9,484.10 92,928.95
Section B - EXPENSES July August Sept.Oct.Nov.Dec.Jan.Feb.March April May**June FY Subtotal Rolling Total
Cultural Arts Fund -
Rolling Balance/Rolling Total detailed breakdown in rows for Section B.1 through B.7 represents information as of July 1, 2021
1. Event Expenses - 542.75 19.73 2,182.50 2,744.98 2,744.98
2. Art Purchased - - -
3. Scholarships Awarded 6,000.00 4,000.00 4,000.00 10,000.00
4. Artist Sales - Payments 40.00 152.00 36.00 188.00 228.00
5. Awards for Winning Art Exhibits 850.00 225.00 200.00 325.00 750.00 1,600.00
6. Utility Box Mural Program - - -
7. Other Expenses 4,505.00 1,406.13 1,406.13 5,911.13
Expenses Subtotal 11,395.00 - 225.00 542.75 19.73 352.00 - - 325.00 2,218.50 - 5,406.13 - 9,089.11 20,484.11
BALANCE TOTAL 72,049.85 72,134.85 73,077.20 77,425.20 77,725.47 77,439.47 77,656.47 77,886.47 77,761.47 77,770.97 77,850.97 72,444.84 72,444.84
Section C - ENCUMBRANCES*July August Sept.Oct.Nov.Dec.Jan.Feb.March April May**June
1. Base Program Reserve - - - - - - - (20,000.00) (20,000.00) (20,000.00) (20,000.00) (20,000.00)
2. Youth Scholarship*- (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (4,000.00) (4,000.00) (4,000.00) - -
3. Caltrain Sculpture Contingency (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00)
4. Deposit Corrections - - (500.00) (600.00) (600.00) (600.00) (600.00) (600.00) (600.00) (600.00) 806.13 1,406.13
Encumbrance Subtotal (45,000.00) (48,000.00) (48,000.00) (48,500.00) (48,600.00) (48,600.00) (48,600.00) (48,600.00) (69,600.00) (69,600.00) (69,600.00) (64,193.87) (63,593.87)
Balance w/ Encumbrances 27,049.85 24,134.85 25,077.20 28,925.20 29,125.47 28,839.47 29,056.47 29,286.47 8,161.47 8,170.97 8,250.97 8,250.97 8,850.97
* Notes on Encumbrances:
** 7/20/2023 Note: Section B - EXPENSES in May include a misallocation of $1,406.13, indicated under "Other Expenses". This line item will be corrected in future budget reports. The amount has been incorporated into Section C - ENCUMBRANCES, "Deposit Corrections" in order to show the anticipated true Balance w/
Encumbrances once the correction is made.
1. Base Program Reserve (CAC approved 2/16/23) - This amount is being set aside as a "rainy day" fund, to be used during years when fundraising is limited in order to maintain the Cultural Arts Commission's base program (i.e. scholarships, artist awards/honorariums, fundraising expenses, etc.)
2. Youth Scholarship - $3,000 has historically been the minimum encumbrance for the Jack Drago Cultural Arts Commission Youth Art Scholarship, which is replenished on July 1 of each fiscal year. The Commission may vote to change this amount year to year.
3. Caltrain Sculpture Contingency - This encumbrance represents a developer contribution that was specified for art at the Caltrain Plaza. It is being held as contingency to cover project costs related to the "Inspire" kinetic sculpture and two gear benches.
4. Deposit Corrections - Non-Cultural Arts deposits that need to be redirected to another account.
- Increased to $4,000 approved by CAC at 1/19/23 meeting.
280-27414 Cultural Arts Donations/Fundraising Account
FY 2023 - 2024
Section A - INCOME
Rolling
Balance
7/1/23 July August Sept.FY Subtotal Rolling Total
Cultural Arts Fund -
Past FY starting balance (pre-2020-2021)79,384.15 - 79,384.15
Rolling Balance/Rolling Total detailed breakdown in rows for Section A.1 through A.6 represents information after June 30, 2021
1. General Donations 1,021.00 - 1,021.00
2. Fundraising Funds 8,600.05 60.00 60.00 8,660.05
3. Scholarship Donations 200.00 - 200.00
4. Artist Sales 310.00 - 310.00
5. Artist Entry Fees 1,060.00 - 1,060.00
6. Interest Allocation/Other 2,353.75 - 2,353.75
Income Subtotal 92,928.95 60.00 - - 60.00 92,988.95
Section B - EXPENSES July August Sept.FY Subtotal Rolling Total
Cultural Arts Fund
Rolling Balance/Rolling Total detailed breakdown in rows for Section B.1 through B.7 represents information after June 30, 2021
1. Event Expenses 2,744.98 - 2,744.98
2. Art Purchased - - -
3. Scholarships Awarded 10,000.00 - 10,000.00
4. Artist Sales - Payments 228.00 - 228.00
5. Awards for Winning Art Exhibits 1,600.00 - 1,600.00
6. Utility Box Mural Program - - -
7. Other Expenses 5,911.13 - 5,911.13
Expenses Subtotal 20,484.11 - - - - 20,484.11
BALANCE TOTAL 72,444.84 72,504.84 72,504.84 72,504.84
Section C - ENCUMBRANCES*July August Sept.
1. Base Program Reserve (20,000.00) (20,000.00)
2. Youth Scholarship*- (3,000.00)
3. Caltrain Sculpture Contingency (45,000.00) (45,000.00)
4. Deposit Corrections**1,406.13 1,406.13
Encumbrance Subtotal (63,593.87) (66,593.87) - -
Balance w/ Encumbrances 8,850.97 5,910.97 72,504.84 72,504.84
* Notes on Encumbrances:
4. Deposit Corrections - Non-Cultural Arts deposits that need to be redirected to another account.
1. Base Program Reserve (CAC approved 2/16/23) - This amount is being set aside as a "rainy day" fund, to be used during years when fundraising is limited in order to
maintain the Cultural Arts Commission's base program (i.e. scholarships, artist awards/honorariums, fundraising expenses, etc.)
2. Youth Scholarship - $3,000 has historically been the minimum encumbrance for the Jack Drago Cultural Arts Commission Youth Art Scholarship, which is replenished on
July 1 of each fiscal year. The Commission may vote to change this amount year to year.
3. Caltrain Sculpture Contingency - This encumbrance represents a developer contribution that was specified for art at the Caltrain Plaza. It is being held as contingency to
cover project costs related to the "Inspire" kinetic sculpture and two gear benches.
** 8/9/2023 Note: Section C - Encumbrances in July include a misallocation of $1,406.13, indicated under "Deposit Corrections". This line item will be corrected in future
budget reports. The amount has been incorporated into Section C - ENCUMBRANCES, "Deposit Corrections" in order to show the anticipated true Balance w/ Encumbrances
once the correction is made.
CULTURAL ARTS FUND SUMMARY - BY FUND as of 7/31/2023
Highlighted cells indicate changes to note from last report
Table 1 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
CULTURAL ARTS DONATIONS/FUNDRAISING 72,445 -60 72,505
Base Program Reserve 20,000 20,000
Youth Scholarship 3,000 --3,000
Deposit Corrections (1,406) --(1,406)
Caltrain Sculpture Contingency 45,000 --45,000
Balance w/ Encumbrances 5,911 *
Table 2 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
DESIGNATED FOR PUBLIC ART 33,759 --33,759 *
Table 3 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
GENERAL FUND (FY 2023-2024)87,000 --87,000
Cultural Activities Grant Program (FY 23-24)10,000 --10,000
Past Fiscal Year Rollover
Graffiti abatement murals (FY 21-22 rollover)57,000 --57,000
Public Art Allocation (unrestricted; FY 21-22 rollover)10,000 --10,000 *
Cultural Activities Grant Program (FY 22-23)10,000 --10,000
Table 4 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
GRANTS (FY 2023-2024)4,125 --4,125
San Mateo County Arts Grant 4,125 --4,125
Asterisk (*) indicates funds that are currently not restricted to a specified project.
Unrestricted Funding Balance =49,670
Table 5 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
CAPITAL PROJECTS 720,000 720,000
a.New Aquatic Center 160,000
Design: Summer 2022-Summer 2023 / Construction: 2023-2025
b.Centennial Trail Park - Huntington/Spruce 60,000
Design: Spring 2023 / Construction: Fall 2023-Summer 2024
c.Linden Park TBD
Design: Summer/Fall 2023-Summer 2024 / Construction: Fall 2024-Spring 2025
d.Orange Memorial Park Sports Field none
Construction: complete in Fall 2023
e.Library / Parks & Rec Community Center none
Grand Opening: Oct. 28, 2023
f.Oyster Point Park none
Completed Winter 2022/23. Open Space Construction: Summer 2023
g.500,000
Installation completed Fall 2024
Caltrain Plaza - "Inspire" Kinetic Sculpture & two gear
benches ($464,000 project + $36,000 contingency)
Table 6 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
-(120,000) 142,246 22,246
a. (120,000)
($60k for New Aquatic Center; $60k for Centennial Trail - Huntington/Spruce)
Table P.1 Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
PENDING FUNDING 500,000 500,000
a.Developer Contribution - IQHQ 500,000
(unrestricted, 0.5 mile radius of 580 Dubueque Ave.)
PUBLIC ARTS-IN-LIEU FEE FUND
SSF Muni. Code Ch. 8.76 Public Art Requirement
Distribution FY 2023-24
Cultural Arts Commission 2022 Name Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec
Boldenweck P P P P P P C P P P P C
Bond P P P P P A C P P P P C
Bowen P P A P P P C P A A A C
Campagna P P P P P A C R R R R C
Cansino P P P P P P R R R R R C
DeNatale P P P P P P C P P P P C
Foley P P P P P P C P P P P C
Hobson-
Coard
P P P P P P R R R R R C
Luster P A C
Maharaj P P A P P A C P P P P C Mardahay P A P P P P C P P P A C
Pomposo P P C
Ramos P P P P A A C A P A P C Zelaya P P C
2023
Name Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
Boldenweck P P P P P P P
Bond P P P P P P P
Bowen P P P P A A P
DeNatale P P P P P P P
Foley P P P P A P P
Luster A A A A P P P
Maharaj P P P P P P P
Mardahay P A P A P R R
Pomposo P P P P P P P
Ramos P A A R R R R
Zelaya P A A A A A A
P – Present
A – Absent C – Meeting Cancelled R – Resigned