HomeMy WebLinkAbout09.21.2023 Cultural Arts Commission Agenda/PacketThursday, September 21, 2023
6:30 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Municipal Services Building, Former Police Training Room
33 Arroyo Drive, South San Francisco, CA
Cultural Arts Commission
Risha Bond, Chair
Michael DeNatale, Vice Chair
Lenita Boldenweck, Commissione
Sarah Bowen, Commissioner
Peter Foley, Commissioner
Alexia Huerta, Commissioner
Frances Luster, Commissioner
Zubin Maharaj, Commissioner
Lydia Pomposo, Commissioner
Oscar Sanchez, Commissioner
Jose Zelaya, Commissioner
Regular Meeting Agenda
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September 21, 2023Cultural Arts Commission Regular Meeting Agenda
How to submit written Public Comment before the Meeting:
Members of the public are encouraged to submit public comments in writing in advance of the meeting by
emailing: [email protected]
How to provide Public Comment during the Meeting:
COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER
Under the Public Comment section of the agenda, members of the public may speak on any item not listed
on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is
listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct
staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears
to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for
public comments (Gov. Code sec. 54954.3(b)(1).).
American Disability Act:
The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with
Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South
San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief
description of the requested materials, and preferred alternative format service at least 24-hours before the
meeting.
Accommodations: Individuals who require special assistance of a disability-related modification or
accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the
City Clerk by email at [email protected], 24-hours before the meeting.
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September 21, 2023Cultural Arts Commission Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
AGENDA REVIEW
ITEMS FROM STAFF MEMBERS
PUBLIC COMMENT
PRESENTATIONS
Introduction of New Cultural Arts Commissioners (Erin O’Brien, Business Manager)
Fiscal Year 2023-24 Cultural Arts Project List Review (Angela Duldulao, Deputy
Director of Parks and Recreation)
Library | Parks and Recreation Grand Opening Update (Erin O’Brien, Business
Manager)
Subcommittee Updates (Erin O’Brien)
·Strategic Vision
·Public Art
·Youth Art Programs
·Fundraiser
·Day of the Dead Art Show
·Performing Arts
MATTERS FOR CONSIDERATION
Motion to approve the minutes from July 20, 2023.
Media Selection for the February 2024 Art Show (Ercie Santos, Cultural Arts
Specialist)
Cancellation of December 21, 2023 Meeting (Ercie Santos, Cultural Arts Specialist)
ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS
ADJOURNMENT
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-816 Agenda Date:9/21/2023
Version:1 Item #:
Introduction of New Cultural Arts Commissioners (Erin O’Brien, Business Manager)
RECOMMENDATION
It is recommended that the Cultural Arts Commission receive an introduction to the two new commissioners.
BACKGROUND/DISCUSSION
At the August 30,2023 Special City Council Meeting,Council appointed Alexia Huerta and Oscar Sanchez to
the Cultural Arts Commission.
Staff welcome Alexia and Oscar to the Cultural Arts Commission
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-805 Agenda Date:9/21/2023
Version:1 Item #:
Fiscal Year 2023-24 Cultural Arts Project List Review (Angela Duldulao,Deputy Director of Parks and
Recreation)
RECOMMENDATION
It is recommended that the Cultural Arts Commission review the status of art projects planned in fiscal year 2023-
24.
BACKGROUND/DISCUSSION
The Public Art Master Plan recommends that the Cultural Arts Commission develop an annual Cultural Arts Work Plan to
chart current and future art projects.While the official format for the Work Plan is still in development,staff recommends
that the Cultural Arts Commission receive a report on art projects planned in fiscal year 2023-2024 to aid the Commission
in planning for short and long-term goals.See Attachment 1 for a list of projects by Cultural Arts Commission
subcommittee.
At the August 17,2023,Commission meeting,staff shared information about the fiscal year 2023-2024 budget.The
budget and the project list in Attachment 1 offer information to help staff and commissioners plan and prioritize art
projects.
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Attachment 1
Cultural Arts Commission Project List
By Subcommittee (FY 2023-2024)
Project Allocated Budget Status
FUNDRAISING
1 Ongoing Merchandise Sales n/a While supplies last
2 Art in the Park (August 27, 2023)n/a Completed
3 Fundraising Event (August 2024, TBD)n/a Not Started
PERFORMING ARTS
4 Cultural Activities Grant Program, FY 22-
23
$10,000 Granted - pending grantee project
completion
5 Cultural Activities Grant Program, FY 23-
24
$10,000 Not Started
6 Farmer’s Market Performances TBD Not Started
7 Various performing art enhancements to
CAC exhibits/events
n/a To be arranged per exhibit/event
PUBLIC ART
8 Caltrain Plaza - "Inspire" kinetic
sculpture & two gear benches
$500,000 In progress - pending plaza
construction, installation Fall 2024
9 “Windswept” repair and relocation to
LPR Native Garden
$10,000 +In progress - repair completed,
pending installation at LPR
10 Graffiti Abatement Murals $56,000 Started - RFQ artist list
established, pending site-specific
RFP
11 New Aquatic Center - Repair and
relocation of "Eternal Flame", relocation
of "Randy's Reef", artistic lighting
$160,000 In progress - pending finalization
of repair and relocation plans
12 Donation - "Labrynthine Heart"TBD for installation
costs
In progress - pending location and
City Council acceptance
13 Donation - "Bat Country"TBD for installation
costs
In progress - pending location and
City Council acceptance
14 Centennial Trail Park -
Huntington/Spruce
$60,000 Not Started
15 Linden Park TBD Not Started
16 Memorial bench for Charlene "Shane"
Looper
~$10,000, TBD In progress - pending bench
selection and location, budget and
cost sharing with IPP
as of 9/13/2023 Page 1 of 2
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Attachment 1
Cultural Arts Commission Project List
By Subcommittee (FY 2023-2024)
Project Allocated Budget Status
STRATEGIC VISION
17 Public Art Master Plan $80,000 In progress - pending City Council
acceptance on 9/27/23
18 Annual Work Plan n/a In progress - under development
YOUTH ART PROGRAMS
19 Jack Drago CAC Youth Art Scholarship,
FY 23-24
$3,000 Not Started
20 April TBD | Youth Art Show n/a Not Started - pending date from
SSFUSD
ART GALLERY EXHIBITS
21 Oct. 28-29, 2023 | Día de Muertos / Day
of the Dead
n/a In progress - call for entries
deadline 10/18/23
22 Feb. 9-10, 2024 | Media TBD n/a Not Started
23 Oct. 11-12, 2024 | Media TBD n/a Not Started
24 LPR Opening Art Exhibit, Rotating Art
Exhibits
$4,125 In progress - pending selection of
artist for LPR opening exhibit
Note:
Items marked with "n/a" in the Allocated Budget column typically do not have a fixed budget allocation and
are absorbed as part of the Parks and Recreation Department's general fund operating budget.
as of 9/13/2023 Page 2 of 2
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-804 Agenda Date:9/21/2023
Version:1 Item #:
Library | Parks and Recreation Grand Opening Update (Erin O’Brien, Business Manager)
RECOMMENDATION
It is recommended that the Cultural Arts Commission receive an update on the ribbon cutting for the new Library
| Parks and Recreation Center.
BACKGROUND/DISCUSSION
At the August 17,2023 Cultural Arts Commission meeting,staff presented plans for the Library |Parks and
Recreation Center grand opening event on October 28, 2023. Event details are still in development.
The tentative schedule for the event is:
10:00 a.m.Opening remarks
10:30 a.m.Ribbon cutting
11:00 a.m.Building opens for tours and activities (including Day of the Dead Art Show)
11:00 a.m.Food trucks begin serving
12:00 p.m.Musical performances begin
4:00 p.m.Programmed activities end
5:00 p.m.Building closes
Staff will give a verbal update at the meeting and will be available to respond to questions and comments from
Commissioners.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-806 Agenda Date:9/21/2023
Version:1 Item #:
Subcommittee Updates (Erin O’Brien)
·Strategic Vision
·Public Art
·Youth Art Programs
·Fundraiser
·Day of the Dead Art Show
·Performing Arts
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-809 Agenda Date:9/21/2023
Version:1 Item #:
Motion to approve the minutes from July 20, 2023.
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MINUTES OF THE
CULTURAL ARTS COMMISSION MEETING
CITY OF SOUTH SAN FRANCISCO
Thursday August 17, 2023
I. CALL TO ORDER: 6:37 p.m.*
II. ROLL CALL:
Present: Commissioners: Boldenweck, Bond, DeNatale,
Foley, Luster (6:50 p.m.) *, Maharaj (6:48 p.m.) * Pomposo
Absent: Commissioners: Bowen and Zelaya
Staff Present: Greg Mediati, Director of Parks and Recreation
Angela Duldulao, Deputy Director of Parks and Recreation
Erin O’Brien, Business Manager
Keren Solano, Administrative Assistant II
III. AGENDA REVIEW: N/A
IV. APPROVAL OF MINUTES of July 20, 2023: Minutes for July 20, 2023 stand as sent. Passed by majority vote. V. CITIZEN PARTICIPATION: N/A VI. UNFINISHED BUSINESS: 1. Public At Master Plan
Business Manager, Erin O’Brien, welcomed Amanda Rawson and Quyn-Mai Nguyen from Art Builds Community. She informed the Commission that the draft Public Art Master Plan was included in the meeting packet for their review and that the
subcommittee previously reviewed and commented.
Chair Bond asked if there is anything else that can be included in the fee feasibility study.
Vice Chair DeNatale expressed he was very content with the outcome of the Public Art Master Plan and encouraged fellow Commissioners to be present at the upcoming City Council meeting on September 27 to show their support when it’s time for City
Council to vote on the plan.
Vice Chair DeNatale motioned to approve and formally recommend the Public Art Master Plan to City Council. Followed by a second from Commissioner Foley.
Roll Call Vote Results | The Commission approved the Public Art Master Plan for a formal recommendation to City Council on September 27. (AYES: Boldenweck, Bond, DeNatale, Foley, and Pomposo. NAYES: None ABSENT: Bowen, Luster*,
Maharaj*, Zelaya).
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Cultural Arts Commission
Minutes of August 17, 2023
Page 2
2. LPR Grand Opening
Business Manager, Erin O’Brien, announced that the Library | Parks and Recreation Center (LPR) grand opening will be on Saturday, October 28. The opening remarks will begin at 10:00 a.m. and the ribbon cutting will be at 11:00 a.m. followed by tours and activities for the public. This date will also coincide with the Day of the Dead art show. The LPR grand opening will feature a concert and there will possibly be food
trucks.
Vice Chair DeNatale asked about who will be performing and Business Manager, Erin O’Brien, informed the Commission that City staff is working on this and will announce the information when it is available. VII. NEW BUSINESS: 1. Solo Artists Selection – CAC Representatives Invited
On behalf of Cultural Arts Specialist, Ercie Santos, Business Manager, Erin O’Brien,
announced to the Commission that the call for artists is open. Two Commissioners
will be invited to participate in jury selection process and staff is looking to connect the week of August 28 for jurying discussion. She also reported that 25 entries had been received to date.
Vice Chair DeNatale nominated Commissioners Boldenweck and Foley for the jury selection, given their art experience. Chair Bond motioned nomination. Followed by a
second from Commissioner Luster. The recommendation passed by majority vote.
Chair Bond volunteered to be an alternate for the jury selection, if needed. 2. Fiscal Year 2023-24 Budget Update
Deputy Director of Parks and Recreation, Angela Duldulao, informed the Commission that the budget for Fiscal Year 2023-24 was approved by City Council. They also approved ongoing funding of $10,000 for the Cultural Arts Activities Grant. She also informed the Commission that the budget reports will be provided on a quarterly basis
instead of monthly.
VIII. SUBCOMMITTEES: 1. Strategic Vision
Vice Chair DeNatale informed Commissioners Luster and Maharaj that the Public Art Master Plan was approved by the Commission, as they weren’t present for the vote at the beginning of the meeting. He also encouraged their presence at the September 27, 2023 meeting when the Plan is slated to go before Council.
2. Public Art (Sculpture & Urban Art)
Chair Bond informed the Commission that City Council rejected the HEART and
BAT Country sculptures.
Business Manager, Erin O’Brien, added that City Council wants to work with staff internally to potentially determine a different location for the sculptures. They expressed concerns about climbing. Staff is researching options.
Commissioner Boldenweck informed the Commission that the Windswept sculpture will be installed at LPR.
Chair Bond inquired about the Eternal Flame budget. Business Manager, Erin
O’Brien, informed the Commission that the resurfacing is not covered within the
project budget. She also added that Deputy Director, Philip Vitale, is working with an art assessor to get an estimated cost.
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Cultural Arts Commission
Minutes of August 17, 2023
Page 3
Chair Bond inquired about how many people had submitted a Request for Proposal
(RFQ) and Business Manager, Erin O’Brien, informed the Commission that there were 70 applicants. 3. Youth Art Programs
No update. 4. Fundraiser
Vice Chair DeNatale provided Commissioners with a packet that contained details about the Art in the Park event such as the responsibilities of each Commissioner. He
informed Commissioners that Darby Dans would be providing sandwiches for the
Commission to sell at the event.
Commissioner Maharaj informed the Commission that Art in the Park will feature two youth poet laureates from the South San Francisco Library and a Hawaiian Hula dance performance from the Parks and Recreation Department class. The owner of Sky CAFÉ restaurant may perform.
5. Day of the Dead Art Show
Commissioner Boldenweck informed the Commission that the Day of the Dead art show call for entries will go out after the Art in the Park event. She also requested to have the Creator’s Studio at LPR for activities during the art show. 6. Performing Arts
Commissioner Maharaj informed the Commission he is working on obtaining waivers for Art in the Park performers. He also gave an update on the Cultural Arts Activities Grant and informed the Commission that grantees have until the end of the month to
sign their contract and a year to use the funds.
IX. ITEMS FROM COMMISSION: None. X. ITEMS FROM STAFF 1. Agenda Format: Legistar
Business Manager, Erin O’Brien, informed the Commission that moving forward meeting agendas will be on Legistar. This process is similar to the way City Council receives their meeting agendas.
2. Commission Recruitment
Business Manager, Erin O’Brien, informed the Commission that recruitment for
potential new Commissioners has closed. Director of Parks and Recreation, Greg Mediati, informed the Commission they may get 3 new Commissioners.
Business Manager, Erin O’Brien, reminded the Commission that the City Clerk’s Office keeps track of attendance and only three excused absences are allowed per calendar year.
Deputy Director, Angela Duldulao, reminded the Commission about the Brown Act
and recommended Commissioners reach out to staff with any information they want to share with the Commission. 3. Upcoming Events
Deputy Director, Angela Duldulao, announced Movie Night at Paradise Valley on August 18. She also announced the Women’s Conference on August 27, Thanksgiving Fun Run and Ribbon Cutting on November 18, and the Citizen’s Academy.
XI. Correspondence
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Cultural Arts Commission
Minutes of August 17, 2023
Page 4
The correspondence was posted at the meeting and it will also be emailed to Commissioners.
XII. Adjournment
Chair Bond adjourned the meeting at 8:02 p.m. Next Meeting: September 21, 2023 Respectfully submitted, Keren Solano Administrative Assistant II
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-807 Agenda Date:9/21/2023
Version:1 Item #:
Media Selection for the February 2024 Art Show (Ercie Santos, Cultural Arts Specialist)
RECOMMENDATION
It is recommended that the Cultural Arts Commission identify the media for the three 2024 adult art shows.
BACKGROUND/DISCUSSION
Traditionally the media for the upcoming year’s art show is selected by the Commission in late summer or early
fall.The subcommittee chairs for the three adult art shows make recommendations for their respective
programs. The 2024 art show dates are as follows:
1.February 9 and 10
2.April dates TBD (Youth Art Show scheduled)
3.June 14 and 15
4.October 11 and 12
Except for the first art show in February,specific program details are not necessary at this time.That
information can be determined,and staff should be notified approximately four months prior to the event date
or earlier if the subcommittee chair chooses.
It is important to establish the art media for the upcoming calendar year.It allows for planning the utilization of
facilities,resources and any possible research.Early promotion can begin.The events can be listed in formal
Park and Recreation calendars and brochures.Artists and guests who anticipate these regularly occurring art
events occasionally will inquire about when specific media will be exhibited.Artists that work in media that
requires time to fashion can plan.The community looks forward to knowing the projected schedule.The
commission benefits by highlighting robust annual art gallery programs that illustrate a commitment to
community participation in the arts.
CONCLUSION
The Cultural Arts Commission should determine the art media for the three 2024 adult art shows.This
information will allow a reasonable amount of time for early planning and promotion.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-808 Agenda Date:9/21/2023
Version:1 Item #:
Cancellation of December 21, 2023 Meeting (Ercie Santos,Cultural Arts Specialist)
RECOMMENDATION
The cancellation of the December 21, 2023, regular Cultural Arts Commission meeting is under consideration.
BACKGROUND/DISCUSSION
Historically,the Cultural Arts Commissions are asked if they would like to cancel their regular meetings twice
in a calendar year,once for the summer and once for the December holiday season.This offer is common
across all boards and commissions as cancellations allow Commissioners to take time off for extra holiday and
year end commitments without it being counted as a meeting absence.
Apart from one year,the Cultural Arts Commission has always elected to cancel the December meetings.The
subcommittees can convene if they desire.Staff continues with the Commission’s work during this time.
Potential tasks include:
·February 2024 Art Show - preparations and promotion for the live and virtual art show.
·Public Art program needs - continued implementation.
·Solo art exhibit preparation.
·Year end and year beginning organization.
·April Youth Art Show - initial preparations
·Research and tasks related to goals set by subcommittees.
CONCLUSION
The Cultural Arts Commission is invited to consider cancellation of the December 2023 meeting.
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