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HomeMy WebLinkAboutPR Comm Packet - 1.16.24Tuesday, January 16, 2024 7:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Library Parks & Recreation Building 901 Civic Campus Way, South San Francisco, CA Parks and Recreation Commission Stephen Firpo, Chair Ruth DeNardi, Vice Chair Betty Battaglia, Secretary Brittany Burgo, Commissioner Kristy Camacho, Commissioner William Lock, Commissioner Robert Uy, Commissioner Regular Meeting Agenda 1 January 16, 2024Parks and Recreation Commission Regular Meeting Agenda Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 1/12/2024 2 January 16, 2024Parks and Recreation Commission Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT PRESENTATIONS Capital Projects Update (Philip Vitale, Deputy Director of Capital Projects)1. 2024 Special Event Calendar Update (Greg Mediati, Director of Parks & Recreation)2. Administrative Updates3. Calendar of Events4. FRIENDS OF PARKS AND RECREATION BEAUTIFICATION COMMITTEE ADMINISTRATIVE BUSINESS Motion to approve meeting minutes from October 17, 2023.5. Election of Officers6. ITEMS FROM THE COMMISSION ITEMS FROM STAFF ADJOURNMENT Page 3 City of South San Francisco Printed on 1/12/2024 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-35 Agenda Date:1/16/2024 Version:1 Item #:1. Capital Projects Update (Philip Vitale, Deputy Director of Capital Projects) RECOMMENDATION It is recommended that the Parks and Recreation Commission receive an update on the Centennial Way Park South, Oyster Point IIC and Orange Memorial Park Aquatic Center projects. BACKGROUND/DISCUSSION Centennial Way Park South Notice to proceed for construction is scheduled to be issued to A&B Construction on January 22,2024.Submittals are being processed as the contractor prepares for site work in the coming weeks.Construction notices are being mailed to nearby residents and property owners and have been shared with Los Cerritos Elementary,South San Francisco High School and the Boys and Girls Club.A groundbreaking event is scheduled for Saturday,February 3 from 9:00 a.m.to 11:00 a.m.Event activities include a groundbreaking ceremony,tree planting and trail clean-up.Event invitations will be sent via email, posted on the project webpage and included in upcoming Park and Recreation eblasts. Work includes new playgrounds,a nature play area,accessible fitness equipment,an outdoor classroom,landscape improvements,improved lighting and site security,a widened trail,bike park and granite skate park.Construction will be completed by mid-2024. Oyster Point IIC Notice to proceed for construction was issued to GECMS,Inc.on January 2,2024.Construction notices have been mailed to nearby property owners,including live-aboard residents.Staff and the contractor are coordinating layout of construction fencing,road and Bay Trail closures with the Harbor District and Dominic’s at Oyster Point.Signage noting closure of the upper parking lot,roadway and a portion of the Bay Trail will be posted at the site.While a stretch of the Bay Trail will be closed during construction,a temporary north-south connector pathway will reroute trail users around the construction area. This north-south connector pathway will have limited closures with notices posted in advance. The completed project will result in a new dog park, rehabilitated landscaping and picnic areas, trail and lighting improvements, and interpretive signage. Construction is anticipated to be completed mid-2024. Orange Memorial Park Aquatic Center On December 13,2023 City Council unanimously approved two resolutions for the project.The first resolution adopted the Initial Study/Mitigated Negative Declaration (ND23-0005)in accordance with Section 21080 of the California Public Resources Code and CEQA Guidelines Section 15070 et seq.The second resolution approved Design Review permit (DR23-0037) for the new Aquatic Center at Orange Memorial Park within the Parks and Recreation Zoning District. Potholing along Orange Avenue will take place mid-January to confirm the depth and location of Cal Water’s 60-inch water transmission line to confirm best connection of water to the project site.Soil sampling has been performed within the footprint of the new aquatic center to confirm any potential soil contaminants that may exist and provide information as part of the bid package of composition of soils to assist the general contractor in planning the amount and destination of where excavated soils will be sent to.A hazardous material sampling was conducted of the existing aquatic facility to identify any materials in caulking,flooring,insulation and mastic that is present and will require remediation prior to the demolition of the existing aquatic facility. The process to pre-qualify general contractors for bidding on the new aquatic center has been completed.Submissions City of South San Francisco Printed on 1/12/2024Page 1 of 2 powered by Legistar™4 File #:24-35 Agenda Date:1/16/2024 Version:1 Item #:1. The process to pre-qualify general contractors for bidding on the new aquatic center has been completed.Submissions from 11 general contractors were received,and seven of those general contractors met the requirements for pre- qualification and are approved to bid on this project. Pre-qualified contractors: ·Alten Construction, Inc. - Richmond, CA ·Hensel Phelps - Pleasanton, CA ·Lathrop Construction Associates, Inc. - Benicia, CA ·Rodan Builders, Inc. - Hayward, CA ·S.J. Amoroso Construction Co., LLC - Redwood Shores, CA ·Vance Brown, Inc. - Palo Alto, CA ·Wickman Development and Construction - Oakland, CA The following four contractors were issued rejection notices on December 13, 2023: ·BHM Construction, LLC - Napa, CA ·Gonsalves & Stronck Construction Company, Inc. - San Carlos, CA ·Thompson Builders Corporation - Navoto, CA ·Zovich & Sons, Inc. - Brentwood, CA Bid documents for construction were released on December 21.A mandatory job walk was held Tuesday,January 9 to familiarize contractors with the space they will be working in and the proximity of the existing aquatic center which will remain in operation until the new aquatic center is open.Six of the seven pre-qualified general contractors attended along with several dozen sub-contractors. Bid date for submission of bids is January 30, 2024 and review of bids first week of February. City of South San Francisco Printed on 1/12/2024Page 2 of 2 powered by Legistar™5 60'-0" PHASE 1- AREA CLOSED FORDEMOLITION, UTILITIES, CURB & GUTTER, IRRIGATION,LANDSCAPE AND PAVING Phase 1 Bay Trail Pedestrian Detour Temporary Bay Trail detour Portion of Bay Trail open during construction Bay Trail Closed Bay Trail Closed Fishing pier to remainopen duringconstruction 6 60'-0" 1,24 3 ' - 6 " 2,9 9 4 ' - 2 "Phase 2 Bay Trail Bay Trail closed for construction Fishing pier willremain open PHASE 1- AREA CLOSED FOR DEMOLITION, UTILITIES, CURB& GUTTER, IRRIGATION,LANDSCAPE AND PAVING PHASE 2- LIMITED CLOSUREFOR DEMOLITION, UTILITIES,CURB & GUTTER, IRRIGATION, LANDSCAPE AND PAVING 7 60'-0" PHASE 1-CLOSED FOR DEMOLITION,UTILITIES, CURB& GUTTER, IRRIGATION,LANDSCAPEAND PAVING 1,24 3 ' - 6 " 2,9 9 4 ' - 2 " Bay Trail Pedestrian Detour This route will occasionally be closed for construction improvements. Notices will be posted in advance for closures. Bay Trail closed ahead, please follow greenarrow for detour PHASE 2- LIMITED CLOSURE FOR DEMOLITION, UTILITIES,CURB & GUTTER, IRRIGATION,LANDSCAPE AND PAVING 8 Join us to celebrate the start of construction of the Centennial Way Trail Improvement Project.  Skate space, bike park, playground, outdoor classroom, pollinator garden, and more – coming soon! Saturday, February 3, 2024 9am – 11am Location: Centennial Way Trail at Spruce Ave, SSF Centennial Way Trail Improvement Project GROUNDBREAKING EVENT Activities: •Groundbreaking Ceremony •Tree Planting •Trail Clean-up RSVP: https://forms.office.com/g/KBvbdSUraC www.ssf.net/parkprojects | (650) 829-3800 | [email protected] 9 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-36 Agenda Date:1/16/2024 Version:1 Item #:2. 2024 Special Event Calendar Update (Greg Mediati, Director of Parks & Recreation) RECOMMENDATION It is recommended that the Parks and Recreation Commission be apprised of the 2024 Special Event Calendar. BACKGROUND/DISCUSSION Each year,the Department hosts a diverse portfolio of special events that provides opportunities for physical,cultural,and social well-being,enjoyment of City facilities and parks,and community building.A copy of the 2024 calendar of events is attached to this report. Staff will verbally present on the calendar with details on select special events as available.Additional opportunities to discuss significant events,such as Concert in the Park,the Movie in the Park series and others,will be held at future Commission meetings. City of South San Francisco Printed on 1/12/2024Page 1 of 1 powered by Legistar™10 (updated 01.10.2024) Special Event Calendar Month Date Event Name Location January 2024 1 New Year’s Day All Programs Closed 3,4,5 Winter Camp Terrabay/Ponderosa 8 Winter Classes Begin All Facilities 15 Martin Luther King Jr. Holiday All Programs Closed 16 Public Registration for February Fun Camp Start Online/JFRB 23 Seniors: Valentines for the Troops RCTC February 2024 2 Middle School Dance Terrabay 5 Spring Camp Public Registration Start Online/JFRB 7 Aquatics Res. Reg. Session 2 Online or Pool Office 9 Aquatics Non-Res. Reg. Session 2 Online or Pool Office 9,10 CAC Art Show LPR/3rd floor gallery 13 Seniors: Chinese New Year LPR 19 President’s Day Holiday All Programs Closed 20,21,22,23 Mid-Winter Camp Ponderosa 26 Summer Camp Public Lottery Start Online/ JFRB 26 Res. Reg. Spring Classes Online/Rec Office TBD 2024-2025 ASRP Public Lottery Registration Online/JFRB March 2024 9 Youth Baseball Parade Orange Park 11 Non-resident Reg. Spring Classes Online/Rec Office 16 Summer Camp Registration JFRB 23 Easter Bunny Photo Hop OMP 29 Spring Camp Ponderosa TBD Aquatics Center Groundbreaking OMP April 2024 1,2,3,4,5 Spring Camp JFRB 12,13 CAC Youth Art Show LPR Social Hall & Gallery 13,14 Karate Tournament Terrabay TBD Jr. Giants Registration Begins Online/Terrabay TBD Arbor Day/Earth Day Celebration TBD May 2024 5 Karate Promotional (Youth, Teen & Adult) Terrabay 6 Res. Reg. Summer Classes Online/Rec Office 15,16 Pre-kinder Learners Graduation LPR 17 Senior Health Fair LPR 20 Non-resident Registration Online/Rec Office 24 Preschool Graduation JFRB 27 Memorial Day All Programs Closed TBD Jr. Giants First Pitch Meeting TBD TBD Flag Ceremony TBD TBD Senior/PD Pancake Breakfast RCTC Ongoing events: Join the Sign Hill Stewards volunteer group to help restore habitat and protect nature. The group meets on Fridays and Saturdays of the month on Sign Hill. Registration is required at https://www.eventbrite.com/e/sign-hill-stewards- habitat-restoration-tickets-304822130197. 11 (updated 01.10.2024) Month Date Event Name Location June 2024 3 Summer Classes Begin Various 3 First Day of Summer Camp JFRB, Ponderosa, TB 14,15 CAC June Art Show LPR 19 Juneteenth All Programs Closed 22 Pre-Karate Promotional Bulos TBD Jr. Giants Coaches Meeting Council Chambers TBD Ballet Spring Showcase ECHS July 2024 Park & Rec Month 4 Independence Day All Programs Closed 19 Movie Night/Field Day LPR TBD P&R Table at Farmer’s Market Farmer’s Market August 2024 2 End of Summer Camp JFRB, Pondo, TB 12 Res. Reg. Fall Classes Online/Rec Office 16 Movie Night Martin Elem. Field 26 Non-resident Registration Online/Rec Office 18 or 25 CAC Fundraiser JFRB 24, 25 Karate Tournament Terrabay TBD SSFUSD First Day of School SSFUSD September 2024 2 Labor Day All Programs Closed 21 Concert in the Park OMP TBD Coastal Cleanup TBD TBD Fall Session Begins LPR TBD IPP Volunteer Event TBD TBD Fiestas Patrias City Hall October 2024 TBD Middle School Dance Terrabay Gym 11,12 CAC Art Show LPR 14 Indigenous People’s Day All Programs Closed 19 Halloween Extravaganza OMP November 2024 2 Senior Maker’s Faire/Holiday Boutique LPR 10 Karate Promotion (Youth, Teen, Adult) Terrabay 11 Veterans Day All Programs Closed 23 Fun Run Oyster Point Park 28,29 Thanksgiving All Programs Closed TBD State of the City LPR December 2024 2 Res. Reg. Winter Classes Online/Rec Office 7 Santa Comes to Town LPR 8 IPP Wreath Making Event JFRB 14 Pre-Karate Promotional Bulos 16 Non-resident Registration Online/Rec Office TBD Nutcracker SSFHS Theater 25 Christmas Day All Programs Closed 25,26,27,30,31 Recreation Closure ALL Programs Closed TBD Winter Camp Terrabay 12 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-38 Agenda Date:1/16/2024 Version:1 Item #:3. Administrative Updates RECOMMENDATION [Enter Recommendation Here] BACKGROUND/DISCUSSION [Enter Background / Discussion Here] FISCAL IMPACT [Enter the fiscal impact here.]This section should include total cost (specify one-time or on-going),the operating program or project impacted and the funding source.For Budget Amendments,please contact Finance for a Budget Amendment number prior to routing the staff report for approval.Budget Amendment numbers should be included in the subject line of the report and the Finance Director must be added to the approval queue. RELATIONSHIP TO STRATEGIC PLAN [Enter Relationship to Strategic Plan Here] CONCLUSION [Enter Conclusion Here] City of South San Francisco Printed on 1/12/2024Page 1 of 1 powered by Legistar™13 CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: December 7, 2023 TO: Mayor, Vice Mayor, and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update South San Francisco Civic Ballet Presents “The Nutcracker” The South San Francisco Parks and Recreation Department is hosting a captivating performance of “The Nutcracker,” by the Department’s Civic Ballet program. There are three performances taking place on Saturday, December 16 at 1:00 p.m. and 7:00 p.m., and Sunday, December 17 at 1:00 p.m. at the South San Francisco High School Theater. Tickets are presently available at the Recreation Division administrative office at the Library | Parks and Recreation Center. For additional details, please contact me at [email protected]. December Holiday Closure Schedule Like past years, the Parks and Recreation Department’s community centers will be closed to the public from Friday, December 22, 2023 through Monday, January 1, 2024. Community centers will reopen on Tuesday, January 2, 2024. The Recreation Division administrative office will be open for a half day on Friday, December 22 from 8:00 a.m. to 12:00 p.m., then will be closed from Monday, December 25 through Monday, January 1, 2024. This closure coincides with the City’s official holiday closures of half days on December 22 and December 29 and full day closures on December 25 and January 1. During the closure, full-time Recreation Division staff will have the option to come to work or take time off using their allotted leave time as permitted by their supervisor. Community Center Closures Friday, December 22, 2023 – Monday, January 1, 2024 • Recreation programs at the Library | Parks and Recreation Center (the Library will be open according to their holiday schedule during this time) • Alice Peña Bulos Community Center • Joseph A. Fernekes Recreation Building • Roberta Cerri Teglia Center • Terrabay Gymnasium and Recreation Center 14 Park and Recreation Department Update December 7, 2023 Page 2 of 2 Orange Pool Monday, December 18 – Monday, January 1 As is done each year, Orange Pool will close for maintenance and staff training during this time. This closure will allow staff to deep clean the locker rooms, restrooms, staff changing room, and the pool deck. The staff storage and first-aid rooms will be cleaned and reorganized. Critical lifeguard training, such as CPR/AED/First Aid and rescue techniques, as well as additional swim instructor training, will be performed. Participants affected by the closure will be directed to nearby public pools. Youth Enrichment Services and Early Learning Preschool Programs • Preschool: Siebecker, Westborough, Little Steps: closed Friday, December 22 – Monday, January 5. • After School and REAL Programs: Buri Buri, Monte Verde, Spruce, Martin, Los Cerritos: closed Thursday, December 21 – Friday, January 5. South San Francisco Unified School District schools are also closed during this period. • Winter Camp Returns: Camp will take place on December 26 – 28 and January 3 – 5 from 7:30 a.m. until 6:00 p.m. daily. Camp will take place at the Terrabay Gymnasium and Recreation Center and Ponderosa Elementary School. Santa’s Workshop Donations The Parks and Recreation Department’s Youth Enrichment Services Program will hold its annual Santa’s Workshop for students in the REAL Program at Los Cerritos and Martin Elementary Schools. Santa’s Workshop allows children to come and select gifts for all family members in their household and have them wrapped by Santa’s helpers at no cost to the children and families. For those who want to donate, staff are accepting new and unused items as donations for gifts. Items can be dropped off at the Joseph Fernekes Recreation Building at 781 Tennis Drive until December 7, 2023. Friendsgiving at Preschool On Wednesday, November 22, students from the Department’s preschool programs celebrated “Friendsgiving.” Throughout the week, staff and children held conversations about what it is to be a friend, Thanksgiving traditions and history, how each family celebrates the holiday, and what the children are most grateful for. Many mentioned celebrating with friends and family members, eating meals with their family, and playing games at home all while enjoying a Thanksgiving-themed lunch prepared by staff. 15 CITY OF SOUTH SAN FRANCISCO INTEROFFICE MEMORANDUM DATE: December 21, 2023 TO: Mayor, Vice Mayor, and Councilmembers FROM: Greg Mediati, Director of Parks and Recreation SUBJECT: Parks and Recreation Department Update “Bat Country” Sculpture Location At the December 13, 2023 regular City Council meeting, the City Council approved the acceptance of “Bat Country” a sculpture donation from local artists Paul Brown and Gwen Fisher, to be located at Orange Memorial Park. The acceptance was approved with a vote of four in favor and one opposing. Councilmembers articulated their preference to revise the location to the originally proposed area along West Orange Avenue. For your reference Attachment 1 identifies the originally proposed location, presented at the July 12, 2023 regular City Council meeting, by the highlighted circle. Preschool Update On Thursday, December 7, nine students from Westborough Middle School and their teacher, Ms. Corrina Low, visited Westborough Preschool to help tend to the garden. This project was developed at the suggestion of Councilmember Flor Nicolas. Preschool staff reached out to Westborough Middle School’s Planeteers Club and coordinated with Ms. Low to have students help prepare the garden for spring. The Planeteers Club had fun pulling weeds and trimming plants. A couple of the Planeteers, also Westborough Preschool alumni, were thrilled to see their former preschool teachers. Ms. Low was thankful to Mayor Nicolas for connecting her Planeteers with the Westborough Preschool staff and hopes they can come back for spring planting. Staff is looking forward to collaborating with the Westborough Middle School Planeteers Club for spring planting activities. 16 Park and Recreation Department Update December 21, 2023 Page 2 of 3 Menorah Lighting Event Recap A menorah lighting event took place on December 7, inside the atrium at the Library | Parks and Recreation Center. Approximately 55 people attended the event with opening remarks provided by Mayor James Coleman. The menorah lighting ceremony was done by Rabbi Chayva. The Parks and Recreation team ensured it would be a successful event by providing support with the set up and break down of audio equipment, the menorah, tables, and chairs. Santa Comes to Town 2023 Santa Comes to Town was held this year at the new Library | Parks and Recreation Center on Saturday, December 2. Staff received positive feedback about the new location, which was gathered via a survey. Approximately 225 families took a photo with Santa and over 1,000 people were in attendance. After families took their picture with Santa, they enjoyed some hot chocolate and candy canes. In the Social Hall, children made snowflake art, small robots, leather crafts with the Department’s Sign Hill Stewards, and other fun STEAM activities. The new event space provided a much more useable and accessible space for those in attendance, including The Westborough Middle School Planeteers Club came to Westborough Preschool to help prep the garden for springtime gardening. The menorah lighting at the Library | Parks and Recreation Center Santa Comes to Town was a very well attended event. 17 Park and Recreation Department Update December 21, 2023 Page 3 of 3 those with mobility issues, families with strollers, and large groups. With the help of the City Manager's Office and the Public Works Department, a shuttle was arranged to transport attendees from City Hall to the event. In total, approximately 50 riders used the shuttle during the event. With some light rain at the beginning of the event, the line to take a photo with Santa was moved inside the building, which made for a much more comfortable experience for those attending. In previous years, the Kiwanis Club provided photography, photo printing, and helped lead some activities. However, this year, the Kiwanis Club was unable to support the event, and the Parks and Recreation Department supported these activities. Additional activities were also held in the Library. As in past years, the Fire Department provided support by driving Santa along with the Mayor and guests to the event. The Police Explorers, led by Officer Valdes, also provided parking and crowd control. The South San Francisco Chamber of Commerce advised on the event as well, including finding one of the two volunteers who played Santa. Youth Enrichment Services Update Winter Camp Expansion As part of the Department’s Youth Enrichment Service’s partnership with the South San Francisco Unified School District Expanded Learning Opportunity Program (ELOP), programs also provide 30 non-school days of care. Due to the expanded enrollment, Youth Enrichment Services has opened an additional Winter Camp site at Ponderosa Elementary School in addition to the traditional location at Terrabay Gymnasium and Recreation Center. The expansion allows the program to provide a transitional kindergarten room at Ponderosa, as well as a group specifically geared to children in fifth grade and above at Terrabay Gymnasium and Recreation Center. Approximately 200 children will be served between both sites. HIP Housing Contest Winner Youth Enrichment Services is excited to share that Krystina, a participant in the After School Recreation Program, is one of the winners selected for the 2024 HIP Housing Calendar Contest. Krystina is in third grade and titled her drawing “Home is love and family all around me.” Krystina’s mother, Stefanie, works as a preschool teacher with the Parks and Recreation Department. She was also honored at a recent City Council meeting. Krystina, third grade, was the winner of the HIP Housing Calendar Contest. The name of her drawing is “Home is love and family around me.” 18 West Orange Avenue West Orange Avenue Attachment 1 19 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-47 Agenda Date:1/16/2024 Version:1 Item #:4. Calendar of Events City of South San Francisco Printed on 1/12/2024Page 1 of 1 powered by Legistar™20 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: January 2024 Day Date Event Time Location Monday 01 New Year’s Day (Observed)/Programs Closed All Programs Closed Tuesday 02 Wednesday 03 Winter Camp (12/26/23 – 12/28/23 and 1/3 –1/5/2024) Terrabay Thursday 04 Friday 05 Saturday 06 Sunday 07 Monday 08 Seniors: Begin Accepting AARP Tax Appointments (Appointments every Monday and Saturday, Feb. 5 – Apr. 13) Teglia Center Tuesday 09 Wednesday 10 City Council Meeting 6:30 p.m. Online and LPR Council Chambers Thursday 11 Friday 12 Saturday 13 Sunday 14 Monday 15 Martin Luther King Day /Programs Closed All Programs Closed Tuesday 16 Parks & Recreation Commission Meeting February Fun Camp – Public Registration Begins 7:00 p.m. LPR Council Chambers Online/Fernekes Wednesday 17 Thursday 18 Friday 19 Saturday 20 Sunday 21 Last Day of Charles McDevitt Solo Artist Exhibit LPR Monday 22 Tuesday 23 Seniors: Valentines for the Troops Cultural Arts Commission Meeting (new meeting date: fourth Tuesday of each month begins January 2024) 9:00 a.m. – 11:00 a.m. 6:30 p.m. Teglia Center LPR Council Chambers Wednesday 24 City Council Meeting 6:30 p.m. Online and LPR Council Chambers Thursday 25 One Day Homeless Count 5:00 a.m. – 10:00 a.m. Fernekes Friday 26 Saturday 27 Special City Council Meeting / Retreat 10:00 a.m. PD Training Room Sunday 28 Monday 29 YES Program Play Daze Ponderosa Tuesday 30 CAC Art Show Entry Deadline (Feb. 9-10 exhibit) Online Wednesday 31 21 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: February 2024 Day Date Event Time Location Thursday 01 Friday 02 Middle School Dance 6:30 p.m. – 8:30 p.m. Terrabay Saturday 03 Centennial Trail Park Groundbreaking (at Spruce Ave.) 9:00 a.m. – 12:00 p.m. Centennial Trail Sunday 04 Monday 05 Spring Camp Public Registration Begins Improving Public Places Committee Meeting 5:30 p.m. Online/Fernekes Corp Yard Tuesday 06 Wednesday 07 Aquatics Resident Registration, Session 2 City Council Meeting 6:00 a.m. 6:30 p.m. Online/Pool Online and LPR Council Chambers Thursday 08 Friday 09 “BY THE LIGHT OF THE MOON,” A Celebration of Lunar New Year, Year of the Dragon Art Show 6:00 p.m. – 8:00 p.m. LPR Saturday 10 “BY THE LIGHT OF THE MOON,” A Celebration of Lunar New Year, Year of the Dragon Art Show 10:00 a.m. – 4:00 p.m. LPR Sunday 11 “BY THE LIGHT OF THE MOON,” A Celebration of Lunar New Year, Year of the Dragon – Extended Exhibit, February 11 - 25 LPR Monday 12 Tuesday 13 Seniors: Chinese New Year Celebration 10:00 a.m. – 1:30 p.m. LPR Wednesday 14 Thursday 15 Friday 16 Saturday 17 Sunday 18 Monday 19 Presidents Day – All Programs Closed Tuesday 20 February Fun Camp (Feb. 20 – 23) Parks & Recreation Commission Meeting 7:00 p.m. Ponderosa LPR Council Chambers Wednesday 21 City Council Meeting 6:30 p.m. Online and LPR Council Chambers Thursday 22 Friday 23 Saturday 24 Sunday 25 Monday 26 Summer Camp Public Lottery Opens Spring Classes Resident Registration Begins 6:00 a.m. Online/Fernekes Online/Rec Office Tuesday 27 Cultural Arts Commission Meeting 6:30 p.m. LPR Wednesday 28 Thursday 29 22 23 PARKS AND RECREATION DEPARTMENT EVENT CALENDAR Month: March 2024 Day Date Event Time Location Friday 01 Saturday 02 Sunday 03 Monday 04 Tuesday 05 Wednesday 06 City Council Meeting 6:30 p.m. Online and LPR Council Chambers Thursday 07 Friday 08 Saturday 09 Youth Baseball Parade 9:00 a.m. OMP Sunday 10 Monday 11 Tuesday 12 Wednesday 13 Thursday 14 Friday 15 Saturday 16 Summer Camp In-Person Registration Begins 7:00 a.m. – 11:00 a.m. Fernekes Sunday 17 Monday 18 Tuesday 19 Parks & Recreation Commission Meeting 7:00 p.m. LPR Council Chambers Wednesday 20 City Council Meeting 6:30 p.m. Online and LPR Council Chambers Thursday 21 Friday 22 Saturday 23 Easter Bunny Photo Hop TBD OMP Sunday 24 Monday 25 Tuesday 26 Cultural Arts Commission Meeting 6:30 p.m. LPR Council Chambers Wednesday 27 Thursday 28 Friday 29 Spring Camp (March 29 – April 5) Ponderosa School Monday 30 Tuesday 31 24 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-08 Agenda Date:1/16/2024 Version:1 Item #:5. Motion to approve meeting minutes from October 17, 2023. City of South San Francisco Printed on 1/12/2024Page 1 of 1 powered by Legistar™25 CITY OF SOUTH SAN FRANCISCO PARKS AND RECREATION COMMISSION MINUTES FROM TUESDAY, OCTOBER 17, 2023 I. CALL TO ORDER: 7:00 p.m. A regular meeting of the Parks and Recreation Commission of the City of South San Francisco was held on Tuesday, October 17, 2023, in the Council Chambers at the Municipal Service Building. II. ROLL CALL: Present: Commissioners Battaglia, Burgo, Camacho, DeNardi, Lock and Uy. Absent: Commissioner Firpo. Staff: Greg Mediati, Director of Parks and Recreation Angela Duldulao, Deputy Director of Parks and Recreation Erin O’Brien, Business Manager Laura Armanino, Recreation Manager Joshua Richardson, Parks Manager Jeanette Yoshida, Administrative Assistant II Philip Vitale, Deputy Director of Capital Projects Veronica Ortiz, Classes Supervisor Diana Gonzalez, Preschool Supervisor III. AGENDA REVIEW: There are no changes to the agenda. IV. CITIZEN PARTICIPATION: None present. V. PRESENTATIONS 1. Staff Promotions Update Manager Armanino updates the Commission on the promotions of Veronica Ortiz, Classes Supervisor and Diana Gonzalez, Preschool Supervisor. Veronica and Diana both introduce themselves and share a little background of themselves. 2. Capital Projects Update Centennial Way Trail: Deputy Director Vitale shares that since the last report to Commission, over a dozen bidders expressed interest in the project however they received only two bids. The lowest bid was from A&B Construction with a base bid of $4.5 million. Deputy Director Vitale points out that the Clean California Grant for $2.4 million requires that construction is completed by summer 2024, and they believe that the tight construction schedule and mobilization resulted in an increase in cost and limited the number of bids received. He also shares that there are adequate funds to fund the project and A&B Construction was awarded a contract by City Council last week. The construction contract total is $4,955,959 which includes a 10% construction contingency. Work will include a new playground, a nature play area, accessible fitness equipment, an outdoor classroom, landscape improvements, improved lighting, a widened trail, bike park and a granite skate 26 Parks and Recreation Commission Minutes of the Meeting of October 17, 2023 Page 2 park. Deputy Director Vitale shares that construction will begin very soon and anticipated to be complete in mid-2024. Oyster Point IIC: Deputy Director Vitale shares that the lowest bidder for that project was GECMS Inc. with a bid of $3,716,501. It is within the engineers’ estimate, allowing the full project anticipated to be done. That project includes a 15% construction contingency. The completed project will yield a new dog park, rehabilitated landscaping, picnic areas, trail and lighting improvements and interpretive signage. Construction will begin soon and should be completed in mid-2024. Linden Avenue Park: Deputy Director Vitale reports that 10 landscape architecture firms submitted proposals. All 10 proposals were reviewed and scored by staff. Deputy Director Vitale shares they then narrowed it down and invited the top four scoring firms in for interviews. The firms were rated based on their presentations. The highest scoring firm was MIG, Inc. with negotiated a fee of $526,920. On October 11, City Council approved the agreement with MIG for the design of the new Linden Park. Community engagement and listening session will begin later this year or beginning of next year. Orange Memorial Park Sports Field: Deputy Director Vitale shares that over the last few weeks they have been concluding construction including testing the lighting, the PA systems, and the turf equipment. The temporary certification of occupancy was received today. There are a few minor corrections to make but are still on schedule to open the fields on time. Invitations have been sent out for the opening tomorrow and fields will open at 5:00 p.m. and the ceremony will begin at 6:30 p.m. followed by a youth baseball and soccer game. Commissioner Lock asks in terms of ongoing maintenance if something happens to the granite at the skate park will the whole piece need to be replaced. Deputy Director Vitale responds that the flat work comes individual slabs that can be replaced individually if needed. For the vertical element, it would depend on what the damage is if the whole piece would need to be replaced or a fix to the area can be done. The granite elements have a much longer-life expectancy and are more durable than traditional concrete. Commissioner Lock hopes in future projects they can widen the other sections of Centennial Trail too. Commissioner Camacho asks if there is currently pathway striping for wheeled devices versus pedestrians on the trail. Deputy Director Vitale shares that they explored that idea but given the width of what we would need, there wouldn’t be enough room to do a two direction for each. He said there will be some markings down the middle and are adding signage throughout the trail talking about it being a shared use area. Director Mediati adds that they have signs currently on order on safe passing, yielding for pedestrians, calling out before passing, and speed limit signs for bikes and scooters. He also shares that there are California laws that protect e-bike and e-scooters to allow them to use bike and pedestrian trails the same way a regular bike can, and cities have very little ability to limit that. Commissioner 27 Parks and Recreation Commission Minutes of the Meeting of October 17, 2023 Page 3 Camacho asks if the Commission is supposed to come out on the field tomorrow because the letter she received was addressed to Council. Director Mediati responded yes, it was a typo, and they will have acknowledgment of the Commission for their support for the project. Commissioner Battaglia comments that a couple of years ago when walking on the path she remembers when bikes would come through, they would call out “on the left” and that it was kind of a rule that they would pass on the left. Deputy Director Vitale agrees and says that it fits in with the education component. Director Mediati adds that as part of the Clean California Grant they will host some community outreach activities to help educate bikers. Commissioner Burgo shares that she ran into Alan, the gentleman that came in to speak about accessible fitness equipment at parks and he was very excited and eager to learn that they will be including this on the Centennial Trail Project. Deputy Director Vitale asks that Commissioner Burgo also share with Alan that there will be accessible equipment at Centennial Way and Oyster Point. Commissioner Uy is excited to see how the bike track will come to be and is looking forward to these new offerings from the City. Vice Chair DeNardi shares her concern for the width of Centennial Trail. While it’s nice to see the people using their bikes and being respectful of pedestrians but some of the e-bikes are going at full speed. She also shares that she has looked up information regarding e-bikes through DMV and pedestrians always have the right of way. She would like to see the pathway be wider but believes education, signage and patrolling by officers on bikes will hopefully help e-bikers to ride at a safe speed for everyone using the trail. 3. Library | Parks and Recreation Grand Opening Update Manager Armanino provides an update on the LPR Grand Opening. She shares information/timeline on the run-of-show for the event and that they have added a fourth food truck. There will also be another outreach in the children’s area to solicit more public input on the Childcare Masterplan. The Library will have a human blood vessel exhibit in their community room and the mayor will be doing a book reading in the Council Chambers. Commissioners Lock, Camacho, Battaglia, Uy and Vice Chair DeNardi thank staff for all their hard work leading up to all of the upcoming openings and events scheduled every weekend and also for offering these things to bring the community together. Commissioner Burgo asks for clarification on the difference between a demo and a drop-in class. Manager Armanino responds that the drop-ins are classes you can participate in and at demos are demonstrations of what the class will look like, and someone will be there to answer questions. 28 Parks and Recreation Commission Minutes of the Meeting of October 17, 2023 Page 4 4. Calendar of Events Director Mediati gives a brief update of the Calendar of Events. 5. Administrative Update Manager Richardson gives an update on Brentwood Park. Tree removal and pruning work has been completed. The back of Brentwood Park is now open. The backstop for the baseball field is being repaired. He also shares that he has received quotes to expand the irrigation system to the hillside and that he’s waiting on a fourth quote for design. Staff is hoping to get the design work done through the winter and then start some planting towards the end of winter and spring time depending on how quickly the project moves. VI. FRIENDS OF PARKS AND RECREATION No updates at this time. VII. BEAUTIFICATION COMMITTEE No updates at this time. VIII. ADMINISTRATIVE BUSINESS 1. Motion to approve meeting minutes from September 19, 2023 Unanimously approved by motion. Motion: Commissioner Camacho / Seconded: Commissioner Lock. 2. Report regarding the Sign Hill Master Plan Manager Richardson provides an update on the Sign Hill Master Plan. From the feedback they received since the plan was last shared with the Commission, they were able to develop the concept being presented tonight and will hopefully be the final version and accepted by Council next week. The first draft was taken to City Council, and they requested an additional outreach be done, which they did. There has been a great survey response; the first one had over 400 people. John Baas from WRA presents the highlights of the plan. He presents the objectives for the plan and the four technical studies they’ve done which include Cultural Studies, Biological Studies, Trail Conditions, and Trail Use. Daniel Shafir-Schorr from Gates & Associates talks about the community outreach that was done. The first one focused on gathering user data, demographics and how people felt about the current Sign Hill, amenities, and experience. For the second round of community outreach, they presented options based on the round one feedback and asked the community to focus on what they would like to see specifically to be included in the recommendations. During the second outreach effort they showed trail area concepts that WRA developed, hosted an in-person town hall event as well as an online survey for feedback. They identified priority locations for restoration and prepared the final open space master plan. Promotion for the outreach was done by social media posts, email, a table at the farmers market to promote the online survey, as well as a town hall. The online survey received 43 online responses and there were 13 participants at the town hall. 29 Parks and Recreation Commission Minutes of the Meeting of October 17, 2023 Page 5 Daniel Shafir-Schorr states that one of the large efforts of the outreach was to present three different trail concepts to the community to see which options they preferred and what their likes and dislikes about the options were. All three options provided the same base of making the trails safe, usable, and addressing the local habitat and any major erosion issues. He shares that option number three, which would have the highest level of improvement, was by far the most desired option by the community. Trail options provided: • Trail Option One: o Pros: Minimally disruptive to natural habitat and less features to easily maintain. o Cons: It doesn’t add many trail opportunities, the Letters Trail is still very steep, and there are few improvements for accessibility • Trail Option Two: o Pros: Wouldn’t just fix trails but would add some steps to the Ridge Trail and make it easier to walk and it would have minimal impact on the environment. o Cons: Some people didn’t like the idea of stairs. • Trail Option Three: o Pros: Reconstructing existing trails, adding three new trails giving greater variety and improved access, and adding stairs and switchbacks to make trails safer and easier. o Cons: People felt it’s too many trails and make it too complicated and too invasive to the natural environment, negative impact on the neighborhood because of parking. John Baas then talks about the recommendations in the plan that were organized by objectives. Key recommendations would be to conduct a detailed level comprehensive surveys for special status species, repair trail erosions within current alignments, make sure that any acacia or eucalyptus growing is managed, realign and construct new trails, and additional habitat restoration and fuel management. A map is shared with the Commission that shows all the biological resources that they’re aware of and explains the two types of restoration that would occur. Commissioner Uy shares that he thinks option three would be the best plan and believes that the stairs are needed for accessibility and safety for most people. Commissioner Camacho is happy that the community picked option three because it had the most improvements to the site. She understands the concern of the stairs being a tripping hazard but believes that it is safer to have the stairs but is hoping that some kind of handrail can be added to the steep stairs, which might make the stairs less of a tripping hazard. Manager Richardson shares that he believes most people view the stairs as a tripping hazard because of the condition of the existing stairs and that if the current trails are rebuilt then all the stairs would be equally spaced and level, which is not the case in the current condition. He mentioned that 30 Parks and Recreation Commission Minutes of the Meeting of October 17, 2023 Page 6 they had discussed handrails but that will come down to the construction document level to determine if the handrails are needed and would be made from a natural material. Manager Richardson also comments that in option three, a lot of the trails will have switchbacks which could be taken to stay on the trail without using the stairs. There will be much better signage, wayfinding and a much larger map to help navigate around and show you which trails would have stairs. Commissioner Camacho asks if there is a way to permanently remove the acacia and eucalyptus. Manager Richardson responds that in the past when they were first cut by the contractors there was an herbicide application applied but was about 50% effective. This past spring, they experimented with cutting the stumps to grade, then tarping them off and burying it with chip and letting it sit for a long time. They will be unveiled this month to see how they’ve died back and will let the sit until next spring to see if they resprout. The other method would be to just cut down the stuff that resprout from it to exhaust all the resources that the tree will have in the area until they can’t resprout. That method will be the most labor-intensive way because they can grow 6-12 feet in a year. Commissioner Camacho then asks what some of the major impact on neighborhood complaints were. Manager Richardson reports that people were concerned about parking. They will explore different access points and what they can do there but are still limited because they can’t just create a large parking lot up there. Additional access and parking areas would probably look like acquisitions of properties of some vacant parcels along the hill and maybe developing those into a parking lot but that will be subject to funding and approval. Vice Chair DeNardi is excited for the improvement and erosion control. She suggests looking into having the free shuttle pick and drop off people to help with parking issues in the neighborhoods. Manager Richardson replies that it is something that they can explore but would be based off how many people would be taking the shuttle and if it would be a viable option. Vice Chair DeNardi then suggests looking into if there may be some opportunity for organized groups to use part of the parking at Elks Lodge. Motion to approve the Sign Hill Master Plan. Unanimously approved by motion. Motion: Commissioner Camacho / Seconded: Vice Chair DeNardi IX. ITEMS FROM THE COMMISSION Commissioner Battaglia comments that she enjoyed reading about the history of Sign Hill when looking over the Master Plan. Commissioner Camacho shares that she attended the reopening of the Teglia Center and that there was a larger turnout than she expected, and people were excited that it was reopened. She also shares that she heard the middle school dance was a huge success but has heard comments about possibly separating 8th graders because their behaviors can be vastly more mature than 6th and 7th grade levels. 31 Parks and Recreation Commission Minutes of the Meeting of October 17, 2023 Page 7 Commissioner Burgo is looking forward to the rest of the year with all the activities and the projects that are coming along. Commissioner Uy has noticed that the breezeways on Grand Avenue have been well used, but thinks that the breezeway near the Miller Parking Garage could be better activated. He also shares that his sons, their friends, and other organizations are really excited about Orange Park Sports Field opening. While he believes it is important to allow quite a bit of rentals it would still be great to have open play available too. Commissioner Uy then shares that he’s heard a lot of great things about what the City is doing with pickleball. He thanks staff for all their work. Commissioner Lock thanks staff. He shares that he attended Citizens Academy and liked that there were so many people and comments that Director Mediati and all managers did great presenting and answering questions. Commissioner Lock asks about the section of Centennial Trail after the LPR Building; there is multicolored artwork that has broken pieces. Director Mediati responds that those pieces were window panels from the old main library building and the one panel that is broken cannot be fixed. His hope is that the Cultural Arts Commission will just remove one panel and leave the rest. Commissioner Lock wishes everyone happy holidays since this will be the last meeting this year. Vice Chair DeNardi comments that she understands the importance of business and since the scheduled meeting for November and December are cancelled, if a special meeting is needed during this year, she is ok with it. She shares the community members enjoyment of the kiosks with the flyers in front of the bocce facility. She expresses her thanks and appreciation for everyone coming together to hold all of the upcoming events for the community to enjoy. ITEMS FROM STAFF Manager Armanino reminds Commission that classes are still occurring at the MSB although the recreation offices are closed. At this time, they are taking remote emails and calls for services needed for recreation as they get ready for the opening at LPR. The MSB will only be open while activities are being held. Deputy Director Duldulao shares on behalf of Building Maintenance Manager, Brian Crume, that there are several Building Maintenance Custodian positions available and posted online. The application window will be open until October 20 at 5:00 p.m. X. ADJOURNMENT: 8:27 p.m. Respectfully submitted by Jeanette Yoshida, Administrative Assistant II Next Meeting: January 16, 2023 32 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-37 Agenda Date:1/16/2024 Version:1 Item #:6. Election of Officers RECOMMENDATION It is recommended that the Parks and Recreation Commission elect officers for calendar year 2024. BACKGROUND/DISCUSSION Consistent with the City's Ordinance,the annual election of officers is to be held in January of each year.It is recommended that the current Chair ask for nominations from among the Commission to elect a new Chairperson. Following an election of the new Chair,the newly elected Chair shall conduct elections for the new Chair Pro-Tem (Vice Chair) and Secretary. City of South San Francisco Printed on 1/12/2024Page 1 of 1 powered by Legistar™33