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HomeMy WebLinkAboutMinutes 2007-06-13 MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING WEDNESDAY, June 13, 2007 MUNICIP AL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE CALL TO ORDER: 7:37 p.m. (Cassette Tape No.1) ROLL CALL: Present: Counci1members Addiego, Fernekes and Matsumoto, Vice Mayor Gonzalez and Mayor Garbarino Absent: None PLEDGE OF ALLEGIANCE: Led by Mayor Garbarino INVOCATION: Rev. John Cantley, Grace Covenant Church PRESENT A nONS: None AGENDA REVIEW: City Manager Nagel stated that Item #3 should reflect a change to the grant amount from $10,000 to $9,540 (the amount actually received) PUBLIC COMMENTS: None ITEMS FROM COUNCIL: Councilmember Addiego commented that the City of Millbrae is working on banning styrofoam in restaurants and asked staff to look into this for South San Francisco. City Manager Nagel replied that staff has been working on it and may suggest a voluntary program for one year; there are several models to review and will return to Council for direction. Councilmember Matsumoto stated she has begun researching this question and finds there are many options available. She expressed concern about enforcement. Councilmember Addiego also asked the Chamber of Commerce to be contacted for their input. Councilmember Addiego referred to a newsletter from the School District that mentioned a Giants Game opportunity that might have an outreach in the community to those citizens who may not participate in more formal events to celebrate the City's centennial anniversary. He commented on some areas in the City that are commonly shared that may be under the control of the State are not being maintained from litter. City Manager Nagel stated he would follow- up with the State. Councilwoman Matsumoto asked Council if there would be support for hiring a consultant to help the City with a modest update to the Atrium prior to the Centennial celebrations. Mayor Garbarino stated his support. Councilmember Fernekes attended several events, mentioning and thanking the Police Department's "Tip a Cop" evening at Chevy's, raising funds for the Special Olympics Program. He commented on the El Camino Inter-Act Club's pot luck dinner. He attended a Girl Scout luncheon Awards Ceremony. He stated he met with the Centennial Sub-Committee, the Public Places Sub-Committee and the Day in the Park Sub-Committee. He commented that he was very pleased to see the Westborough barrier under construction and thanked staff for their work on this project. Vice Mayor Gonzalez asked Fire Chief Phil White to come forward and remind the Council and the public about the 4th of July issues related to fireworks. Chief\.Vhite stated that although fireworks are not allowed in South San Francisco, there will be heightened surveillance through police and fire patrols. Illegal fireworks will be confiscated and repeat offenders could be subject to administrative citation. He suggested people could attend any of several public fireworks displays that will be scheduled around the area. Vice Mayor Gonzalez asked the public to display their American Flags on Flag Day, June 14th. He commented that Genentech had received an award for their community and transportation program. Genentech's "G Rides Rewards" program pays their employees $4 for each day they arrive at work without their cars. They also provide several organized options for employees to attend meetings in carpools, van rides to lunchtime shopping and even provide showers and physical storage for cyclists. Vice Mayor Gonzalez congratulated the City's Finance Director Jim Steele for receiving a Certificate of Achievement for Excellence in Financial Reporting. The Homeowners Association HOTHRA has a meeting scheduled on June 18,2007 at Martin School at 7:00 p.m. to discuss with Director of Public Works Terry White the City's sewer upgrade. He invited the public to attend because the City is presently assisting homeowners by providing $2,500 toward upgrades. He congratulated CTPF (Community Preservation Task Force) for cleaning up a few City streets. He encouraged continuing to educate the public about how to dispose of hazardous waste and trash. He also mentioned some scholarships for students 14-19 years old. Mayor Garbarino attended many of the same events, specifically mentioning a reception for Dr. Carson of the Silicon Valley Foundation, conducted six tours of City Hall for third graders. At the Bio- Tech subcommittee, he received a preliminary report on a bio-conference and is expecting a full report soon. He attended a Senior Driving Traffic Safety Seminar sponsored by Supervisor Tissier (for information call 650-363-4572). He attended a community breakfast held by Congressman Tom Lantos where many items were discussed. The U.S. Conference of Mayors chose South San Francisco to receive the Outstanding City Livability Award for small cities with a population of fewer than 100,000. He stated there are some construction matters at Building 50 at Genentech and appointed a sub-committee of Joe Fernekes and Mark Addiego to meet with the principles and discuss the issues. He also asked that tonight's Council meeting be adjourned in memory of Amerigo Tonegato, a neighbor and friend who passed away. REGULAR CITY COUNCIL MEETING MINUTES June 13, 2007 PAGE 2 PUBLIC SPEAKERS: A late speaker card was received from Liza Normandy. She thanked Council and staff for assistance with graffiti removal at a school, for benches at Orange Park, for flexibility of paving Spruce Avenue, and she thanked Police Officers for all the help '.vith the schools. She thanked Council for the Citizens Academy. Vice Mayor Gonzalez congratulated the School District on the graduation. Councilwoman Matsumoto commented that having a good working relationship with the School District is rewarding. CONSENT CALENDAR: 1. Motion to approve the Minutes of regular City Council meetings of May 9 and May 23, and Study Sessions of May 30,2007 and June 4,2007 2. Motion to confirm expense claims ofJune 13,2007 3. Motion to adopt a resolution approving acceptance of $10,0009,540 grant from the Fireman's Fund and budget amendment to appropriate $10,000 9,540 to the Fire Department 200712008 budget 4. Motion to adopt a resolution awarding the construction contract for the Grand Avenue Resurfacing Project to Interstate Grading & Paving, Inc. of South San Francisco in the amount of$547,975 -Pulled by Vice Mayor Gonzalez 5. Motion to approve the agreement with the San Mateo County Harbor District regarding allocation of costs of maintaining the Breakwater Wall at Oyster Point Marina in the event the City assumes control of the Marina - Pulled by Vice Mayor Gonzalez 6. Motion to adopt a resolution supporting $l-billion State Budget Allocation of Prop. IB Funds to cities in 200712008 7. Motion to approve cost reimbursement installation of metal beam guard rail barrier on Westborough Boulevard and approval of resolution authorizing budget amendment (200612007 budget) 8. Motion to adopt a resolution requesting the Board of Supervisors of San Mateo County to consolidate a general municipal election with the regular election to be held on November 6,2007 - Pulled by Councilmember Addiego 9. Motion to adopt an Ordinance recommending that the City Council adopt ordinances describing the RDA of the City's program concerning the use of eminent domain in the acquisition of property pursuant to SB53 for the Downtowl1JCentral, Gateway, U.S. Steel/Shearwater and El Camino Corridor project areas (second reading) 10. Motion to adopt a resolution approving revisions the Personnel Rules & Regulations, Section 13.02 (written notice of proposed disciplinary action) Section 13.05 (Appeals of REGULAR CITY COUNCIL MEETING MINUTES June 13,2007 PAGE 3 Disciplinary Action) and Section 14.01 (Definition of grievance) - (Pulled by Councilmember Addiego) Motion-Fernekes/Second-Addiego: motion to approve Items 1,2,3,6, 7, and 9; Unanimously approved by voice vote. Item 4: Construction contract for the Grand Avenue Resurfacing Project Vice Mayor Gonzalez inquired as to the schedule for this work. City Engineer Ray Razavi reported that notices will be provided in advance to be certain people will have adequate notice of when, how long and who to contact. There will be a pre-construction meeting after Council adopts the resolution to award the contract. Councilmember Addiego asked if the Engineer's Estimate of$572,000 included contingencies. Mr. Razavi stated the contingency is done as a separate estimate; the City can be pleased that this bid is a bit low. Motion-Gonzalez/Second-Addiego: Motion to adopt a resolution awarding the construction contract for the Grand Avenue Resurfacing Project to Interstate Grading & Paving, Inc. of South San Francisco in the amount of$547,975; unanimously approved by voice vote. Item 5: Agreement with the San Mateo County Harbor District regarding allocation of costs of maintaining the Breakwater Wall at Oyster Point Marina in the event the City assumes control of the Marina. Vice Mayor Gonzalez pulled this Item so the public could know the status of this project. City Manager Nagel provided the staff report. Motion-Gonzalez/Second-Addiego: Motion to approve the Agreement with the San Mateo County Harbor District regarding allocation of costs of maintaining the Breakwater Wall at Oyster Point Marina in the event the City assumes control of the Marina; unanimously approved by voice vote. Item 8: Resolution to request the Board of Supervisors to consoiidate the general municipal election for the City with the regular election to be held November 6, 2007 Councilmember Addiego welcomed the Interim City Clerk and commented on the staff report. City Manager Nagel introduced Flo Derby, providing background of her years as City Clerk in Pacifica. Councilmember Addiego thanked Ms. Derby for the comprehensive staff report. Motion-Addiego/Second-Fernekes: Motion to adopt a resolution requesting the Board of Supervisors of San Mateo County to consolidate a general municipal election with the regular election to be held on November 6, 2007; unanimously approved by voice vote. Item 10: Revisions to the Personnel Rules Councilmember Addiego asked the difference between what is proposed in this resolution and what presently exists in the Personnel Rules. City Attorney Steve Mattas explained that the REGULAR CITY COUNCIL MEETING June 13, 2007 MINUTES PAGE 4 language clarifies the management rights that are not subject to the Grievance Procedure, as well as to clarify issues such as the written reprimand is not subject to Grievance Procedure. The language has been agreed upon by the concerned City and legal staff, as well as unions. It clarifies procedures that have been followed in the past. City Manager Nagel explained the effective date language will no longer be in the notice in order to allow the employee to exhaust appeal rights. The effective date (for example, oftime off without pay) could happen immediately, and if overturned by the Personnel Board, pay would be retroactive. Motion-Addiego/Second, Fernekes: Motion to adopt a resolution approving revisions the Personnel Rules & Regulations, Section 13.02 (written notice of proposed disciplinary action) Section 13.05 (Appeals of Disciplinary Action) and Section 14.01 (Definition of grievance); unanimously approved by voice vote. RECONVENED REDEVELOPMENT AGENCY at 8:18 p.m. 11. Resolution approving the City Treasurer's Investment policy for FY 2007/08. City Treasurer Richard Battaglia presented the staff report. Councilwoman Matsumoto asked the makeup of the Oversight Committee. Mr. Battaglia stated the Committee is comprised of the City Manager, Finance Director, Deputy City Treasurer and himself. They meet quarterly, with the next meeting in July. Councilwoman Matsumoto expressed her desire to have a professional from the outside on the Committee. City Manager Nagel said there will likely be an RFP process in looking for large firms that specialize in public sector investments. Council would be involved in the selection process. Motion-Addiego/Second-Gonzalez: To adopt the resolution approving the City Treasurer's Investment Policy for FY 2007/08; unanimously approved by voice vote. 12. Public Hearing on the Budget for 200712008 a. Resolution approving the Budget for the City of South San Francisco and South San Francisco Redevelopment Agency for FY 200712008 and appropriating the corresponding funds; Finance Director Jim Steele presented the staff report. He highlighted several aspects of the budget and staff recommendations. He responded to Council's questions. Councilmember Addiego commented on positions in the Parks Division, expressing interest in hiring another full-time Parks employee. Councilmember Fernekes could support that suggestion but asked staff questions concerning the effect. Director of Public Works Terry White explained the staffing issues, commenting on several custodial issues, janitorial concerns and gardening proj ects, stating at times, Recreation staff is used to augment the janitorial duties at some of the parks. Public Works is presently doing trials to see how to best utilize the staff they have. He would like to report back at the next budget mid-year point when he has had an opportunity to evaluate where additional staff would be placed. Councilmember Matsumoto expressed interest in incorporating the use of disabled workers for routine work, freeing up workers for more specialized job duties. Councilmember Addiego REGULAR CITY COUNCIL MEETING MINUTES June 13,2007 PAGE 5 asked Mr. White to elaborate on the use of Recreation staff to do janitorial and custodial work. He would support a mid-year review, although he doubted it would contain any surprises. Mayor Garbarino concurred with a mid-year review. He stated he believes the Public Works Department to be understaffed. He thanked Mr. White for good management practices in determining where to best utilize staff. Councilwoman Matsumoto stated that she has often been told by visitors that South San Francisco Parks excel in cleanliness and maintenance. Vice Mayor Gonzalez asked about the suggestion to add library hours. City Manager Nagel said Council had received a memo from the Library Director Valerie Sommer; he had not heard back from all of Council in relation to that memo. He suggested that if Council wanted to approve the budget tonight, staff could come back with a budget amendment if that is the direction from Council. Councilmember Addiego felt Council should build enough into the budget so that when the Director gets back to Council, they will be able to act on her requests. Library Director Sommer stated the first priority is to reopen Grand Avenue Library for a full day on Saturdays and to open the Main Library on Thursday mornings. $78,800 will achieve Priority 1. Motion-Gonzalez/Second, Fernekes: Motion to adopt a resolution approving the Budget for the City of South San Francisco and South San Francisco Redevelopment Agency for FY 2007/08 and appropriating the corresponding funds, with a change to add $80,000 to the Library Budget; unanimously approved by voice vote. b. Resolution modifying certain sections of the Master Fee Schedule for FY 200712008; Finance Director Jim Steele presented the staff report. Councilmember Addiego requested that the fire inspection fee for smoke detectors be raised to $125 to reflect the actual cost, rather than $70. Motion-Addiego/Second-Fernekes: Motion to adopt a resolution modifying certain sections of the Master Fee Schedule for FY 2007/08, with an increase to $125 for the fire inspection fee for smoke detectors; unanimously approved by voice vote. c. Resolution approving the Capital Improvement Program Budget for FY 200712008; Senior Civil Engineer Dennis Chuck presented the staff report. The total CIP budget is $121,953,765. He highlighted new projects. He stated that when Council approves the budget, they also approve the plans and specifications for the projects within the program and authorize staff to solicit construction bids. Mr. Chuck described funding sources and responded to questions. Motion-Addiego/Second-Fernekes: Motion to adopt the resolution approving the Capital Improvement Program Budget for FT 200712008; unanimously approved by voice vote. REGULAR CITY COUNCIL MEETING MINUTES June 13, 2007 PAGE 6 d. Motion to waive reading and introduce an ordinance amending SSFMC Chapter 3.12 to implement Council-approved position, title additions, deletions, and/or changes City Manager Nagel presented the staff report. City Attorney Steve Mattas stated there was one inconsistency between this item and the next; there should have also been an item changing the EMS Coordinator title to that of EMS Captain. He recommended that a sub-section (C) to the ordinance be included to reference such a change. Motion-Gonzalez/Second-Addiego: Motion to waive reading and introduce and ordinance amending SSFMC Chapter 3.12 to implement Council-approved position, title additions, deletions, and/or changes, including a sub-section (c) to change the title of EMS Coordinator to that of EMS Captain; unanimously approved by voice vote. e. Motion to adopt a resolution approving personnel changes, including classification descriptions, adjustments to salary schedules, changes in unit designations, and/or title changes City Manager Nagel presented the staff report. Motion-Addiego/Second-Gonzalez: Motion to adopt a resolution approving personnel changes, including classification descriptions, adjustments to salary schedules, changes in unit designations, and/or title changes; unanimously approved by voice vote. f. Resolution Approving Interim Budget Authority for FY 200712008 and appropriating the corresponding funds City Manager Nagel advised that Item fwas removed, since no Interim Budget Authority was needed since Council approved the Budget under Item (a) above. Motion-Matsumoto/Second-Fernekes: Motion to remove Item (f) since no action required; unanimously approved by voice vote. ADJOURNED REDEVELOPMENT AGENCY at 9:00 p.m. 13. Proposed sewer rate increase and report of annual sewer rentals and charges for FY 200712008; adopt resolution Director of Public Works Terry White presented the staff report. He responded to questions from Council. Motion-Gonzalez/Second-Fernekes: Motion to adopt the resolution authorizing a sewer rate increase and accepting the report of annual sewer rentals and changes for FY 200712008 budget; unanimously approved by voice vote. 14. Stormwater management program rate structure for FY 2007/2008; adopt resolution Technical Services Supervisor Cassie Prudhel presented the staff report. She responded to questions and comments from Council. REGULAR CITY COUNCIL MEETING MINUTES June 13, 2007 PAGE 7 Motion-Gonzalez/Second-Addiego: Motion to adopt resolution approving stormwater management program rate structure for FY 2007/08; unanimously approved by voice vote. 15. Annual National Pollution Discharge Elimination System (NPDES) county wide stormwater management plan general program fee; adopt resolution. Technical Services Supervisor Cassie Prudhel presented the staff report. Motion-Addiego/Second-Fernekes; Motion to adopt a Resolution Requesting that the San Mateo County Board of Supervisors use the San Mateo County Flood Control District as the funding mechanism to support the County-wide NPDES General Program; unanimously approved by voice vote. ADMINISTRATIVE BUSINESS 16. Resolution approving the South San Francisco Conference Center FY 2007/08 Budget. Conference Center Director Sandra O'Toole presented the staff report. Councilmember Matsumoto stated she was pleased with the report given and inquired whether the budget could be maintained if there was acquisition of additional space. Director O'Toole said this 2007/08 budget will be the closest to "breaking even" in the history of the Conference Center. She felt that given the reputation ofthe Conference Center and the City of South San Francisco, such a budget could continue to be maintained if additional space were available. Councilmember Addiego expressed appreciation for the success of the Conference Center. He was concerned that the entry-level workers appear to be paid in a lower wage tier (7 @ $13- $23); the upper tier is comprised 6 employees (@ $44-$73). He felt an adjustment in wages would be desirable to recognize the good work of staff and the success of the Conference Center. Discussion followed concerning the revenue for the Conference Center. Motion-Fernekes/Second-Matsumoto: Motion to adopt the resolution approving the South San Francisco Conference Center FY 2007/08 Budget; motion carried, Ayes [4], Noes [1] (Addie go ). 17. Motion to approve a resolution approving the CSAC Excess Insurance Authority, approving the Memorandum of Understanding for the Excess Workers Compensation Program between CSAC and the City, and authorizing the City Manager to execute documents. Finance Director Steele presented the staff report. Motion-Gonzalez/Second-Fernekes: Motion to adopt the resolution approving the California Excess Insurance Authority, approving the MOU and authorizing the City Manager to execute the documents; unanimously approved by voice vote. REGULAR CITY COUNCIL MEETING MINUTES June 13,2007 PAGE 8 18. Resolution approving interim budget authority for Fiscal Year 200712008 for the South San Francisco Conference Center and appropriating the corresponding funds City Manager Nagel stated this item should be removed because Item #16 approved the budget. 19. Adoption of a resolution awarding the construction contract for Wet Weather Phase II - Central Area to K. J. Woods in an amount not-to-exceed $5,384,000 Public Works Director Barry White presented the staff report. Vice Mayor Gonzalez stated that several years ago, the area had been opened. Mr. White responded it had been about fifteen years ago; the current process follows the same alignments but improving them and building in excess capacity. Councilwoman Matsumoto said she was surprised there had only been two bidders on a $5- million project. Mr. White explained the bidding results. Motion-Gonzalez/Second-Matsumoto: Motion to adopt the resolution awarding the construction contract for Wet Weather Phase II Central Area to K.J. Woods in an amount not- to-exceed $5,384,000; unanimously approved by voice vote. 20. Adoption of a resolution awarding the construction contract for Wet Weather Phase II - West Area to JMB Construction in an amount not-to-exceed $3,573,612 Public Works Director Barry White presented the staff report. Motion-Addiego/Second-Fernekes: Motion to adopt the resolution awarding the construction contract for Wet Weather Phase II - West Area to JMB Construction in an amount not-to-exceed $3,573,612; unanimously approved by voice vote. 21. Adoption of a resolution awarding the construction management contract for Wet Weather Phase II - Central Area to CSG Consultants, Inc. in an amount not-to-exceed $557,000 and appropriating funding ---combined with--- 22. Adoption of a resolution awarding the construction management contract for Wet Weather Phase II - West Area to CSG Consultants, Inc., in an amount not-to-exceed $398,000 and appropriating funding Public Works Director White presented the staff report. Motion-Fernekes/Second-Addiego: Motion to adopt a resolution awarding the construction management contract for Wet Weather Phase II - Central Area to CSG Consultants, Inc. in an amount not-to-exceed $557,000 and appropriating funding: and motion to adopt a resolution awarding the construction management contract for Wet Weather Phase II _ West Area to CSG Consultants, Inc., in an amount not-to-exceed $398,000 and appropriating funding. REGULAR CITY COUNCIL MEETING MINUTES June 13, 2007 PAGE 9 COUNCIL COMMUNITY FORUM - None There being no further business before the City Council, Mayor Garbarino adjourned the meeting at 9:46 p.m. in memory of Amerigo Tonegato. du iY-~ Flo Derby, Interim City Clerk City of South San Francisco Approved: ~~J= City of South San Francisco Submitted by: REGULAR CITY COUNCIL MEETING MINUTES June 13, 2007 PAGE 10 ., ........,,~,..~.._-~~_._.,._....~.__...... -,.,,- - -' ._._------~