The URL can be used to link to this page

Home My WebLink AboutCAC Agenda 03.26.2024Tuesday, March 26, 2024 6:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Library Parks & Recreation Building, Council Chambers 901 Civic Campus Way, South San Francisco, CA Cultural Arts Commission Lydia Pomposo, Chair Frances Luster, Vice Chair Risha Bond, Commissioner Lenita Boldenweck, Commissioner Michael DeNatale, Commissioner Hazelle Fernandez, Commissioner Peter Foley, Commissioner Alexia Huerta, Commissioner Zubin Maharaj, Commissioner Vivian Ramos, Commissioner Oscar Sanchez, Commissioner Regular Meeting Agenda 1 March 26, 2024Cultural Arts Commission Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 3/22/2024 2 March 26, 2024Cultural Arts Commission Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT PRESENTATIONS February 2024 Art Show Presentation to Award Recipients (Ercie Santos, Cultural Arts Specialist) 1. Skyline College 2024 Mural Presentation (Erin O’Brien, Business Manager)2. Cultural Arts Funding Review, July 2023 - February 2024. (Angela Duldulao, Deputy Director of Parks and Recreation) 3. California Parks and Recreation Society District 4 Award Nominations (Erin O’Brien, Business Manager) 4. Subcommittee Reports (Erin O’Brien, Business Manager)5. MATTERS FOR CONSIDERATION Motion to approve the minutes from February 27, 20246. ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS ITEMS FROM STAFF MEMBERS Items From Staff: Private Development - Celeste Apartments Sculpture7. Upcoming Events Correspondence ADJOURNMENT Page 3 City of South San Francisco Printed on 3/22/2024 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-303 Agenda Date:3/26/2024 Version:1 Item #:1. February 2024 Art Show Presentation to Award Recipients (Ercie Santos, Cultural Arts Specialist) RECOMMENDATION Report regarding the presentation of the award recipients of the February 2024 art show titled “By the Light of the Moon,” Celebration of Lunar New Year, Year of the Dragon. BACKGROUND/DISCUSSION On February 9th and 10th, the first 2024 Cultural Arts Commission art gallery show occurred. The juried event recognized achievements in two- and three-dimensional artistry. The Best of Show cash awards were awarded to Judy Quitoriano 3rd place, $50 (fifty dollars), Valerie Lin 2nd place, $100 (one hundred dollars), and Agnes Qiu 1st place, $200 (two hundred dollars). The virtual exhibit of their select award-winning works may be enjoyed online at <https://bit.ly/LunarNY-ssf24> through April 30, 2024. The Commission will acknowledge the artists and hand out individual certificates and ribbons to the seven finalists. AWARDEES 1.Yang Song 2.Susan Tai 3.Cynthia Marcopulos 4.Shelly Lui 5.Judy Quitoriano 6.Valerie Lin 7.Agnes Qiu City of South San Francisco Printed on 3/22/2024Page 1 of 1 powered by Legistar™4 “By the Light of the Moon,” Celebration of Lunar New Year, Year of the Dragon February 2024 Art Show Presentation: Finalists March 26, 2024 5 Artist: Yang Song Feast Under the Moon Ink, washi tape, metallic pen, sticker Honorable Mention -2D 6 Artist: Susan Tai Phoenix and Dragon Ascent Watercolor Honorable Mention -2D 7 Artist: Cynthia Marcopulos Men's Aloha Style Shirt 100 percent cotton fabric Honorable Mention -3D 8 Artist: Shelly Lui Realize Dragon Eyes Hand-drawn digital art printed on framed canvas 3rd Place -2D 9 Artist: Cynthia Marcopulos Chinese Ladies Blouse Brocade dragons with jacquard contrast 2nd Place -3D 10 Artist: Valerie Lin Chinese Takeout Box Ceramic 1st place -3D 11 Artist: Judy Quitoriano Moon Over the Ocean Hand Dyed and Quilted Tapestry 3rd Place -3D BEST IN SHOW – 3RD Place 12 Artist: Valerie Lin Touch the Heart Acrylic Painting 2nd Place - 2D BEST IN SHOW – 2ND Place 13 Artist: Agnes Qiu Year of the Dragon Acrylic paint on paper 1st Place - 2D BEST IN SHOW – 1ST Place 14 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-306 Agenda Date:3/26/2024 Version:1 Item #:2. Skyline College 2024 Mural Presentation (Erin O’Brien, Business Manager) RECOMMENDATION It is recommended that the Cultural Arts Commission receive a presentation on the proposed Skyline College Community Mural Project on Willow Avenue. BACKGROUND/DISCUSSION In 2022,the Cultural Arts Commission was first introduced to the Skyline College Community Mural Project (CMP) class by Commissioner DeNatale.Under the guidance of Professor Amir Esfahani,Skyline's CMP class not only imparts students with the intricate art of mural painting but also underscores the crucial aspects of process and community engagement.The City has been privileged to collaborate with Professor Esfahani and his CMP classes annually since their initial introduction.The Skyline Community Mural Project classes have beautified the Alta Loma Park restroom and snack bar structure,and the Centennial Way Bridge at Mission Road.This year,Professor Esfahani and his talented class will bring their creativity to the Sunshine Gardens neighborhood, specifically along Willow Avenue at Nora Drive. Attachment 1: Skyline College Community Mural Project Class Proposal for Willow Avenue City of South San Francisco Printed on 3/22/2024Page 1 of 1 powered by Legistar™15 When we visited the mural site, the students were very interested in the trees above the wall and wanted to play with that concept inside the mural. The way they decided to do this, was to incorporate the root system of these trees in the mural. The students wanted to include some of the history of South San Francisco in the mural as well. This part of the process began with research about the city, pick- ing important time line events, struc- tures, and objects to represent visually. These visual elements in the mural would be included in ‘portals carved out of the root systems. Below is a timeline and some of the research the students did on South San Francisco. These are what we will draw all the visual elements from. The Trees and Roots History of South San Francisco Research and Timeline 16 Root system with ‘portals’ that show SSF past history, Local Animals, Insects Present Day SSF Scene buildings, logos Future SSF Scene buildings, whatever students imagine We thought that because the wall is so close to a park, church, and apartment buildings, it would be great to include fun little elements throughout the root system. These would be local animals and insects portrayed in funny ways, or doing funny things. Animals Below is not a fully realized version of the mural, but will give you an idea of what we would like to do on the mural. We have laid out the dierent sections of the mural below, including imagery from present day and future versions of South San Francisco. Mock Up of the Mural 17 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-304 Agenda Date:3/26/2024 Version:1 Item #:3. Cultural Arts Funding Review,July 2023 -February 2024.(Angela Duldulao,Deputy Director of Parks and Recreation) RECOMMENDATION It is recommended that the Cultural Arts Commission receive a report on the status of Cultural Arts funding from July 1, 2023 to February 29, 2024. BACKGROUND/DISCUSSION Staff has prepared the following funding reports to inform the Cultural Arts Commission on the status of funds dedicated to Cultural Arts: Attachment 1: Cultural Arts Fund Summary as of February 29, 2024 Attachment 2: Cultural Arts Donations/Fundraising Account as of February 29, 2024 Change to Cultural Arts Fund Summary - By Fund Report Staff has made a change to the report format for the Cultural Arts Fund Summary -By Fund report to remove what had previously been shown as Table 5,listing Capital Projects for the arts and their respective art budgets. The 2024 Annual Work Plan adopted by the Commission at the January 23,2024 meeting serves as a more complete list of all art projects and also includes information on project budgets.Thus,staff removed Table 5 to simplify the report to its primary purpose of showing available fund balances. CONCLUSION The attached funding reports are intended to inform the Cultural Arts Commission on the status of funds dedicated to Cultural Arts.Staff will review the reports in a verbal presentation at the Commission meeting and will be available to answer any questions. City of South San Francisco Printed on 3/22/2024Page 1 of 1 powered by Legistar™18 Attachment 1 CULTURAL ARTS FUND SUMMARY - BY FUND as of 2/29/2024 Table 1 BeginningBalance Year-To-DateDebits Year-To-DateCredits Year-To-DateEncumbrances EndingBalance CULTURAL ARTS DONATIONS/FUNDRAISING 74,348 (1,423) 5,066 (68,000) 9,991 Base Program Reserve (20,000) Youth Scholarship (3,000) Deposit Corrections - Caltrain Sculpture Contingency (45,000) Table 2 Beginning Balance Year-To-Date Debits Year-To-Date Credits Year-To-Date Encumbrances Ending Balance DESIGNATED FOR PUBLIC ART 33,944 --33,944 Table 3 Beginning Balance Year-To-Date Debits Year-To-Date Credits Year-To-Date Encumbrances Ending Balance GENERAL FUND (FY 2023-2024)87,000 ---87,000 Cultural Activities Grant Program (FY 23-24)10,000 10,000 Past Fiscal Year Rollover Graffiti abatement murals (FY 21-22 rollover)57,000 57,000 Public Art Allocation (unrestricted; FY 21-22 rollover)10,000 10,000 Cultural Activities Grant Program (FY 22-23)10,000 10,000 Table 4 Beginning Balance Year-To-Date Debits Year-To-Date Credits Year-To-Date Encumbrances Ending Balance GRANTS (FY 2023-2024)4,125 (1,475) --2,650 San Mateo County Arts Grant 4,125 (1,475) 2,650 Table 5 Beginning Balance Year-To-Date Debits Year-To-Date Credits Year-To-Date Encumbrances Ending Balance 142,601 (120,000) 700,000 (200,000) 522,601 (120,000) ($60k for New Aquatic Center; $60k for Centennial Trail - Huntington/Spruce) Caltrain Plaza "Inspire" kinetic sculpture installation (200,000) PUBLIC ARTS-IN-LIEU FEE FUND SSF Muni. Code Ch. 8.76 Public Art Requirement Distribution FY 2023-24 19 280-27414 Attachment 2 Cultural Arts Donations/Fundraising Account FY 2023 - 2024 Section A - INCOME Rolling Balance 7/1/23 July August Sept.Oct.Nov.Dec.Jan.Feb.FY Subtotal Rolling Total Cultural Arts Fund - Past FY starting balance (pre-2020-2021)79,384.15 - 79,384.15 Rolling Balance/Rolling Total detailed breakdown in rows for Section A.1 through A.6 represents information after June 30, 2023 1. General Donations 1,021.00 100.00 100.00 1,121.00 2. Fundraising Funds 8,600.05 60.00 1,568.00 2,363.00 80.00 80.00 40.00 4,191.00 12,791.05 3. Scholarship Donations 200.00 500.00 500.00 700.00 4. Artist Sales 310.00 - 310.00 5. Artist Entry Fees 1,060.00 15.00 (5.00) 15.00 25.00 1,085.00 6. Interest Allocation/Other 4,812.75 185.00 65.00 250.00 5,062.75 Income Subtotal 95,387.95 60.00 1,568.00 2,878.00 185.00 75.00 260.00 - 40.00 5,066.00 100,453.95 Section B - EXPENSES July August Sept.Oct.Nov.Dec.Jan.Feb.FY Subtotal Rolling Total Cultural Arts Fund Rolling Balance/Rolling Total detailed breakdown in rows for Section B.1 through B.7 represents information after June 30, 2023 1. Event Expenses 2,744.98 1,223.18 1,223.18 3,968.16 2. Art Purchased - - - 3. Scholarships Awarded 10,000.00 - 10,000.00 4. Artist Sales - Payments 228.00 - 228.00 5. Awards for Winning Art Exhibits 1,600.00 200.00 200.00 1,800.00 6. Utility Box Mural Program - - - 7. Other Expenses 6,467.00 - 6,467.00 Expenses Subtotal 21,039.98 - - - 1,223.18 200.00 - - - 1,423.18 22,463.16 BALANCE TOTAL 74,347.97 74,407.97 75,975.97 78,853.97 77,815.79 77,690.79 77,950.79 77,950.79 77,990.79 Section C - ENCUMBRANCES*July August Sept.Oct.Nov.Dec.Jan.Feb. 1. Base Program Reserve (20,000.00) (20,000.00) (20,000.00) (20,000.00) (20,000.00) (20,000.00) (20,000.00) (20,000.00) (20,000.00) 2. Youth Scholarship*- (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) 3. Caltrain Sculpture Contingency (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) 4. Deposit Corrections Encumbrance Subtotal (65,000.00) (68,000.00) (68,000.00) (68,000.00) (68,000.00) (68,000.00) (68,000.00) (68,000.00) (68,000.00) Balance w/ Encumbrances 9,347.97 6,407.97 7,975.97 10,853.97 9,815.79 9,690.79 9,950.79 9,950.79 9,990.79 * Notes on Encumbrances: 4. Deposit Corrections - Non-Cultural Arts deposits that need to be redirected to another account. 1. Base Program Reserve (CAC approved 2/16/23) - This amount is being set aside as a "rainy day" fund, to be used during years when fundraising is limited in order to maintain the Cultural Arts Commission's base program (i.e. scholarships, artist awards/honorariums, fundraising expenses, etc.) 2. Youth Scholarship - $3,000 has historically been the minimum encumbrance for the Jack Drago Cultural Arts Commission Youth Art Scholarship, which is replenished on July 1 of each fiscal year. The Commission may vote to change this amount year to year. 3. Caltrain Sculpture Contingency - This encumbrance represents a developer contribution that was specified for art at the Caltrain Plaza. It is being held as contingency to cover project costs related to the "Inspire" kinetic sculpture and two gear benches. 20 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-305 Agenda Date:3/26/2024 Version:1 Item #:4. California Parks and Recreation Society District 4 Award Nominations (Erin O’Brien, Business Manager) RECOMMENDATION It is recommended that the Cultural Arts Commission be apprised of the Department’s nominations for the California Parks and Recreation Society District 4 Awards. BACKGROUND/DISCUSSION The California Parks and Recreation Society (CPRS)District 4 will honor unique innovation,and outstanding individuals for their professional and volunteer contributions to the fields of parks,recreation,and human services.The South San Francisco Parks and Recreation Department is proud to share our 2023 nominees,scheduled to be honored at the May 9, 2024 awards dinner hosted at South San Francisco’s very own Library | Parks and Recreation Center. Award of Excellence: South San Francisco Library | Parks and Recreation Center Professional Merit: Jim Reidy and Ercie Santos Volunteer & Sponsor Citation Award: Evangelina Portillo Award of Excellence (Design): South San Francisco Library | Parks and Recreation Center The 83,000-square-foot Library |Parks and Recreation Center unifies previously disparate City services under one roof and replaces buildings that were outdated,requiring costly repairs.This facility integrates library services,Parks and Recreation programs and events,a Council Chambers and Community Theater,a 1.3-acre community park featuring a 9,000-square-foot nature-inspired playground,and administrative offices.The design of this landmark facility celebrates the symbolic importance of civic engagement within the City of South San Francisco,and creates a safe,welcoming, educational,and inspirational place that supports the needs and well-being of the region’s diverse and growing community. Professional Merit: Jim Reidy Jim Reidy has dedicated over thirty years of service to the South San Francisco community.Hired in 1992 as a Recreation Leader in the City's RAPP (Recreation and Parks Program),Jim has continuously made a positive impact on the lives of community members.Renowned for his exceptional customer service skills,Jim warmly welcomes participants of all ages and assists them with their needs.As the face of the Terrabay Recreation Center,he takes immense pride in maintaining the facility to ensure a positive experience for all participants.Jim enthusiastically contributes to various special events hosted by the City,including the Easter Bunny Photo Hop,Concert in the Park,and the Youth Baseball Parade.The South San Francisco community is truly fortunate to have had Jim Reidy as a valued staff member for over three decades. Professional Merit: Ercie Santos Ercie Santos,a central figure in South San Francisco's arts scene since 2001,has played a pivotal role in fostering the art community through quarterly exhibits,public installations,supporting young artists in partnership with the school district, and much more.Serving as the lead liaison to the Cultural Arts Commission,Ercie has played a key role in the program's success,overseeing the acquisition of approximately forty permanent artworks and over twenty temporary installations across the city.She was instrumental in crafting the City’s inaugural Public Art Master Plan and continues to represent South San Francisco regionally in various art-focused groups.Beyond her professional endeavors,Ercie's personal life as a world-traveling performing artist with accomplished dance groups adds depth to her commitment to the arts.Her unwavering dedication remains a vital asset to the South San Francisco Cultural Arts Program,poised to thrive with new City of South San Francisco Printed on 3/22/2024Page 1 of 2 powered by Legistar™21 File #:24-305 Agenda Date:3/26/2024 Version:1 Item #:4. opportunities under Ercie’s guidance. Volunteer & Sponsor Citation Award: Evangelina Portillo Artist Evangelina Portillo,born and raised in South San Francisco,is a cherished community member and dedicated volunteer.Her artwork vividly captures the essence of Mexican culture,particularly through the celebration of Dia de los Muertos (Day of the Dead).Through her art,Evangelina not only recounts stories of the past and honors loved ones but also shares the rich tapestry of Mexican traditions with the wider Bay Area community,especially her hometown.For over a decade she has generously volunteered her time and talent to the South San Francisco Cultural Arts programs, crafting Dia de los Muertos altars,serving as a guest judge for Day of the Dead Art Exhibits,and even creating and donating hundreds of sugar skulls while leading community workshops.Evangelina's artistic prowess and unwavering commitment to sharing Mexican culture have had a profound impact on the South San Francisco community. CONCLUSION We look forward to the CPRS District 4 Awards ceremony, where we will recognize these invaluable award recipients and reflect on their outstanding contributions that have enriched our South San Francisco community. City of South San Francisco Printed on 3/22/2024Page 2 of 2 powered by Legistar™22 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-307 Agenda Date:3/26/2024 Version:1 Item #:5. Subcommittee Reports (Erin O’Brien, Business Manager) BACKGROUND/DISCUSSION Subcommittee Reports A.February Art Show (Attachment 1:Commissioner DeNatale Notes) B.June Art Show C.Performing Arts ·Cultural Activities Grant 2024 (Attachment 2: Cultural Activities Grant Guidelines) (Attachment 3: Cultural Activities Grant Application) D.Public Art ·Bat Country ·Eternal Flame ·Evohelix ·Graffiti Abatement Mural E.Strategic Vision F.Youth Art Programs ·Youth Art Show ·Jack Drago CAC Youth Art Scholarship G.Goals Chart (Attachment 4: Goals Chart Updated March 2024) H.Other City of South San Francisco Printed on 3/22/2024Page 1 of 1 powered by Legistar™23 Attachment 1 24 Cultural Activities Grant Program The City of South San Francisco is pleased to open our Cultural Activities Grant Program to support community organizations and artists who wish to offer free or low-cost events and activities that will expose the community of South San Francisco to cultural and recreational activities and programming. The grant funds will help foster cultural experiences for the community, infuse neighborhoods with the arts, and increase exposure to activities that promote greater understanding and respect for varied heritages. Eligibility: To qualify for these funds, applicants must demonstrate that they are serving the South San Francisco community. The proposed program would require that no funds be used towards the applicant’s administrative costs because the primary use of the funds is to provide cultural activities. Typical grant awards range from $500-$1,000. Any recipient of the grant funding shall be required to enter into an agreement with the City which will detail the objectives to be achieved with the use of the funds. Entrants must be at least 18 years old as of the date of the signed application to qualify. The City of South San Francisco’s officers, officials, employees, agents, or their relatives are ineligible to participate. Selection Criteria: Grant Applications will be screened by staff to verify the eligibility criteria have been met and recommendations will be forwarded to the Performing Arts sub-committee of the Cultural Arts Commission. Applications will be accepted through April 30, 2024. Applications will be made available on our website www.ssf.net/culturalarts, as well as at the Parks and Recreation office located at 901 Civic Campus Way in South San Francisco. Once funding decisions have been approved, staff will contact each organization to complete a funding agreement. Once the funding agreement has been executed, staff will release the funds to the organization. Any funds not granted in the original funding cycle may be rolled over and released as part of funding cycles in future years at the discretion of the City Council. Reporting Criteria: Organizations who have been awarded grant funding will be required to complete a detailed report within 60 days following the event to document how the funding was used and the outcomes achieved in accordance with the objectives of the funding agreement. Failure to complete this report will impact the organization’s ability to request funds in subsequent years. Applicants will also be asked to provide a presentation on the use of the grant funds benefiting the South San Francisco community at a Cultural Arts Commission Meeting. Timeline: Tuesday, April 30, 2024 - Application period closes Week of May 6-10, 2024 - Review applications and make funding decisions Tuesday, May 21, 2024 - Recommendations presented to Cultural Arts Commission June 2024 - Notify applicants of funding awards 25 CITY OF SOUTH SAN FRANCISCO Application Instructions: •Application period closes April 30th •Only completed applications will be considered •Read each section carefully and answer all parts of each section •Applicants will be notified of grant status in June •Funding must be used within 12 months of award •Funding report due 60 days following the event Attachment 3 26 Cultural Activities Grant Program Application FY 2023/24 1 Program Guidelines The City of South San Francisco is pleased to open our Cultural Activities Grant Program to support community organizations and artists who wish to offer free or low-cost events and activities that will expose the community of South San Francisco to cultural and recreational activities and programming. The grant funds will help foster cultural experiences for the community, infuse neighborhoods with the arts, and increase exposure to activities that promote greater understanding and respect for varied heritages. The City has allocated $10,000 in grant funds to support the Cultural Activities Grant Program, administered by the Parks and Recreation Department. To qualify for these funds, applicants must demonstrate that they are serving the South San Francisco community. The grant would require that no funds be used towards the applicant’s administrative costs because the primary use of the funds is to provide cultural activities. Typical grant awards range from $500-$1,000. Any recipient of the funding shall be required to enter into an agreement with the City which will detail the objectives to be achieved with the use of the funds. If funding is awarded, organizations will be required to expend funds no later than 12 months following award notification and complete a detailed report within 60 days following the event to document how the funding was used and the outcomes it achieved in accordance with the objectives of the funding agreement and be prepared to present their outcomes to the Cultural Arts Commission once staff has reviewed and approved. Failure to complete this report will impact the organization’s ability to request funds in subsequent years. Applicant should plan for the grant amount off-setting the cost of their proposed program and not fully reimburse those costs. The applicant is encouraged to seek other grant sources and fundraising options to support the total cost required for their proposal. Eligibility: Entrants must be at least 18 years old as of the date of the signed application to qualify. The City of South San Francisco’s officers, officials, employees, agents, or their relatives are ineligible to participate. Attachment 3 27 Cultural Activities Grant Program Application FY 2023/24 2 CITY OF SOUTH SAN FRANCISCO CULTURAL ACTIVITIES GRANT PROGRAM APPLICATION FISCAL YEAR 2023-24 ***************************************************************************************** ORGANIZATION NAME: ACTIVITY OR PROGRAM: ACTIVTY LOCATION: DATE AND TIME OF ACTIVITY: CONTACT PERSON NAME AND TITLE: EMAIL ADDRESS: PHONE NUMBER: FUNDING AMOUNT REQUESTED: Attachment 3 28 Cultural Activities Grant Program Application FY 2023/24 3 1. Cultural Activity Narrative: Provide a detailed description of the specific activity to be performed. This should include program objectives, how this program will foster cultural experiences for the South San Francisco community, key priorities, and an estimated number of participants. 2. Impact of Funding: Specifically describe what the funds will be used for. Include any additional funding you anticipate receiving or have received in support of this activity. Please note these funds are not to be used for administrative purposes. 3. Collaboration: Describe any partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed activity. Include any city services you will be requesting. Attachment 3 29 Cultural Activities Grant Program Application FY 2023/24 4 4. Timeline: Provide a brief timetable for this activity and how you plan to expend the grant. Funds must be expended no later than 12 months following award notification. Any remaining funds not expended must be returned to the City of South San Francisco Parks and Recreation Department. 5. Marketing/Advertising a. Please indicate all of the following methods your agency utilizes to promote and advertise your programs and services: Flyers/brochures Website Social Media – please list: _______________________________ Public Service Announcements Outreach Presentations to Service Providers Other: ____________________________________ b. Are any of the above marketing/advertising materials available in multi- lingual form(s)? If so, which materials and in which languages are they available in? Attachment 3 30 Cultural Activities Grant Program Application FY 2023/24 5 6. Proposed Program Budget: You may fill this chart in manually or you can utilize the separately attached Excel Spreadsheet to do calculations and transfer information to this chart. Expenditure Proposed Budget Staff Costs: (please describe) Administrative Costs: (please describe) Supplies and Equipment Costs: (please describe) Venue Rental Costs: Permits: Marketing: Subtotal of Expenses: Other sources of funding/revenue: (please describe) Subtotal of Funding/Revenue: TOTAL EXPENDITURES: I certify that the information contained in this application is true and correct and that failure to follow the stated guidelines may result in the required return of funds to the City of South San Francisco Parks and Recreation Department and/or disqualification from future funding opportunities. I further certify and understand that all funding must be expended no later than 12 months following award notification for the purposes identified herein, and any remaining funds not expended to provide cultural activities must be returned to the City of South San Francisco Parks and Recreation Department. Finally, I certify and understand that I must complete and submit a detailed report within 60 days following the event to document how the funding was used and the outcomes it achieved in accordance with the objectives of the funding agreement. ______________________________ ________________ Name and Title Date Attachment 3 31 CITY OF SOUTH SAN FRANCISCO Application Instructions: • Application period closes April 30, 2024 • Only completed applications will be considered • Read each section carefully and answer all parts of each section • Applicants will be notified of grant status in June • Funding must be used within 12 months of award • Funding report due 60 days following the event 32 Cultural Activities Grant Program Application FY 2023/24 1 Program Guidelines The City of South San Francisco is pleased to open our Cultural Activities Grant Program to support community organizations and artists who wish to offer free or low-cost events and activities that will expose the community of South San Francisco to cultural and recreational activities and programming. The grant funds will help foster cultural experiences for the community, infuse neighborhoods with the arts, and increase exposure to activities that promote greater understanding and respect for varied heritages. The City has allocated $10,000 in grant funds to support the Cultural Activities Grant Program, administered by the Parks and Recreation Department. To qualify for these funds, applicants must demonstrate that they are serving the South San Francisco community. The grant would require that no funds be used towards the applicant’s administrative costs because the primary use of the funds is to provide cultural activities. Typical grant awards range from $500-$1,000. Any recipient of the funding shall be required to enter into an agreement with the City which will detail the objectives to be achieved with the use of the funds. If funding is awarded, organizations will be required to expend funds no later than 12 months following award notification and complete a detailed report within 60 days following the event to document how the funding was used and the outcomes it achieved in accordance with the objectives of the funding agreement and be prepared to present their outcomes to the Cultural Arts Commission once staff has reviewed and approved. Failure to complete this report will impact the organization’s ability to request funds in subsequent years. Applicant should plan for the grant amount off-setting the cost of their proposed program and not fully reimburse those costs. The applicant is encouraged to seek other grant sources and fundraising options to support the total cost required for their proposal. Eligibility: Entrants must be at least 18 years old as of the date of the signed application to qualify. The City of South San Francisco’s officers, officials, employees, agents, or their relatives are ineligible to participate. 33 Cultural Activities Grant Program Application FY 2023/24 2 CITY OF SOUTH SAN FRANCISCO CULTURAL ACTIVITIES GRANT PROGRAM APPLICATION FISCAL YEAR 2023-24 ***************************************************************************************** ORGANIZATION NAME: ACTIVITY OR PROGRAM: ACTIVTY LOCATION: DATE AND TIME OF ACTIVITY: CONTACT PERSON NAME AND TITLE: EMAIL ADDRESS: PHONE NUMBER: FUNDING AMOUNT REQUESTED: 34 Cultural Activities Grant Program Application FY 2023/24 3 1. Cultural Activity Narrative: Provide a detailed description of the specific activity to be performed. This should include program objectives, how this program will foster cultural experiences for the South San Francisco community, key priorities, and an estimated number of participants. 2. Impact of Funding: Specifically describe what the funds will be used for. Include any additional funding you anticipate receiving or have received in support of this activity. Please note these funds are not to be used for administrative purposes. 3. Collaboration: Describe any partnerships with other organizations/agencies, the nature of the partnership, and how it relates to the proposed activity. Include any city services you will be requesting. 35 Cultural Activities Grant Program Application FY 2023/24 4 4. Timeline: Provide a brief timetable for this activity and how you plan to expend the grant. Funds must be expended no later than 12 months following award notification. Any remaining funds not expended must be returned to the City of South San Francisco Parks and Recreation Department. 5. Marketing/Advertising a. Please indicate all of the following methods your agency utilizes to promote and advertise your programs and services: Flyers/brochures Website Social Media – please list: _______________________________ Public Service Announcements Outreach Presentations to Service Providers Other: ____________________________________ b. Are any of the above marketing/advertising materials available in multi- lingual form(s)? If so, which materials and in which languages are they available in? 36 Cultural Activities Grant Program Application FY 2023/24 5 6. Proposed Program Budget: You may fill this chart in manually or you can utilize the separately attached Excel Spreadsheet to do calculations and transfer information to this chart. Expenditure Proposed Budget Staff Costs: (please describe) Administrative Costs: (please describe) Supplies and Equipment Costs: (please describe) Venue Rental Costs: Permits: Marketing: Subtotal of Expenses: Other sources of funding/revenue: (please describe) Subtotal of Funding/Revenue: TOTAL EXPENDITURES: I certify that the information contained in this application is true and correct and that failure to follow the stated guidelines may result in the required return of funds to the City of South San Francisco Parks and Recreation Department and/or disqualification from future funding opportunities. I further certify and understand that all funding must be expended no later than 12 months following award notification for the purposes identified herein, and any remaining funds not expended to provide cultural activities must be returned to the City of South San Francisco Parks and Recreation Department. Finally, I certify and understand that I must complete and submit a detailed report within 60 days following the event to document how the funding was used and the outcomes it achieved in accordance with the objectives of the funding agreement. _______________________ _______________________ ________________ Name and Title Signature Date 37 CULTURAL ARTS COMMISSION - 2024 GOALS & COMMITTEES February 28, 2024 2024 ART GALLERY/EXHIBITS Strategic Vision Youth Art Programs 1) Youth Art Scholarship 2)Youth Art Show (Show 2-March or April) April 12/13, 2024 Fundraising Art Fair Event: August 18 or 25, TBD Public Art (Sculpture & Urban Art) Performing Arts Show 1 (February) February 9/10 Lunar NY Multimedia Show 3 (June, May, July) June 14/15 Media-TBD Show 4 (October) Oct 11/12 Media - TBD  CHAIR R. Bond L.Pomposo O.Sanchez OPEN L. Boldenweck OPEN M. DeNatale A.Huerta O. Sanchez O. Sanchez MEMBER M. DeNatale M. DeNatale L. Boldenweck M. DeNatale F.Luster R. Bond R. Bond R. Bond 2024 P. Foley F.Luster L.Pomposo A.Huerta L.Pomposo L. Pomposo F. Luster L.Pomposo O.Sanchez H.Fernandez F.Luster P. Foley A.Huerta O.Sanchez L.Pomposo A.Huerta H.Fernandez R. Bond H.Fernandez F. Luster Z. Maharaj ALTERNATE ALTERNATE ALTERNATE H.Fernandez F.Luster H.Fernandez Z. Maharaj L. Boldenweck 2024 Art Gallery Show / Event Dates 1. February 9 & 10 Lunar NY- Multimedia 2. April 12 & 13 Youth Art Show 3. June 14 & 15 Media TBD 4. October 11 &12 Media TBD •Sunday, August 18 or 25 Art Fair Fundraiser Attachment 4 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-308 Agenda Date:3/26/2024 Version:1 Item #:6. Motion to approve the minutes from February 27, 2024 City of South San Francisco Printed on 3/22/2024Page 1 of 1 powered by Legistar™38 MINUTES OF THE SPECIAL CULTURAL ARTS COMMISSION MEETING CITY OF SOUTH SAN FRANCISCO Tuesday, February 27, 2024 I. CALL TO ORDER: 6:32 p.m. II. ROLL CALL: Present: Commissioners: Boldenweck, Bond, DeNatale, Foley, Pomposo, Luster, Huerta, Sanchez, Maharaj (6:37 p.m.), Ramos, and Fernandez Staff Present: Greg Mediati, Director of Parks and Recreation Angela Duldulao, Deputy Director of Parks and Recreation Kari Jung, Management Analyst I Ercie Santos, Cultural Arts Specialist Jeanette Yoshida, Administrative Assistant II Chair Pomposo welcomes new Commissioners Ramos and Fernandez. Both Commissioners introduce themselves. III. AGENDA REVIEW: N/A IV. PUBLIC COMMENT: N/A V. PRESENTATIONS 1. Report regarding the Cultural Activities Grant from the Italian American Citizens Club’s Festa Italiana Celebration  Management Analyst Jung introduced Leo Pierini, President of the Italian American Citizens Club. He shares details and pictures on the Club’s Festa Italiana Celebration that took place on September 24, 2023, and how the Cultural Activities Grant of $1,250 awarded to the Club was used. He shares that they had a profit of almost $6,000. Profit was put into City and community programs like the South San Francisco PAL Program and the Children’s Christmas Gift Program in Palo Alto, each receiving $2,500. This year’s Festa has already been scheduled for September 29, 2024, sponsors, and contacts from last year’s Festa are being contacted, and the Club plans to come back to the Commission to see if they can get another grant for this year.  Commissioners thank Leo Pierini for the report and congratulate the Club on the successful event. 2. Process to incorporate public art into the design of the new park at Linden Avenue and Pine Avenue  Deputy Director Duldulao announced that she was presenting on behalf of Philip Vitale, Deputy Director of Capital Projects, who was unable to attend the meeting. 39 Cultural Arts Commission Minutes of February 27, 2024 Page 2  Deputy Director Duldulao presents information about the proposed park project at Linden Avenue and Pine Avenue. The project is comprised of two parcels at 616 Linden and 700 Linden and includes the section of Pine Avenue in between the two parcels. Deputy Director Duldulao explains each of the four phases of the engagement strategy envisioned. She reports that the project is currently in Phase 0 and should be entering Phase 1 in the next month or two. Information is available at www.ssf.net/parkprojects.  Chair Pomposo asked if Commissioners can drive by the site to see the project to which Deputy Director Duldulao answered that the sites are open, but currently has nothing to see to indicate the project plans. Waiting until community engagement begins may be a more informed way to visit the site. 3. Subcommittee Reports  Youth Art Programs  Chair Pomposo shares that there was a Zoom meeting with the South San Francisco Unified School District Visual Arts Committee regarding the Youth Art Show coming up in April.  Specialist Santos adds that it was the second meeting with the SSFUSD which was held on Monday, February 5, 2024. There is one more meeting that will be in person.  Chair Pomposo verifies that the middle schools are participating. Specialist Santos explains that the Youth Art Show represents grades from kindergarten through high school.  Commissioner Boldenweck asks if the committee from the district is aware of the difference in size of the location for the art show. Specialist Santos responded that the committee was informed of the new building’s amenities and exhibit opportunities at their first meeting.  February 2024 Art Show  Commissioner DeNatale gives an update on how the show went. It was a two-day event that was augmented by twelve additional extended gallery days, culminating with a Chinese calligraphy workshop. The show consisted of 42 entries with 28 artists. 7 artists received awards, 3 of them being monetary totaling $350. Guestbook reflects at least 116 attendees for the first 2 days and at least 71 visitors for the extended gallery days. The subcommittee sent a report to staff today on things that can possibly be done better in the future.  Commissioner Bond asks if the report that was sent can be shared at the next general meeting or with the other subcommittees. Specialist Santos said she can share the recommendations.  June 2024 Art Show  Subcommittee Chair Huerta shares the theme will be “PEAK – what is the height of your love, joy and freedom”. The show will have 2D and 3D media as the last show and would like it to be mixed media encouraging artist to use at least two forms of media. Eligibility would be open to San Francisco Bay Area residents, 15 years and older. Application and entry fees would stay the same.  Commissioner Ramos likes that it gets younger people engaged and suggests promoting it to high schoolers. 40 Cultural Arts Commission Minutes of February 27, 2024 Page 3  Commissioner Huerta would like to volunteer to design the flyer and will contact Specialist Santos.  Goals Chart  Specialist Santos shares the 2024 Goals & Committees chart showing the breakdown of the subcommittees. The new Commissioners will review their packets and make decisions on what committees they would like to serve on. The chart is flexible.  Commissioner Bond reminds everyone that the subcommittees can now have 5 people on them.  Other  None. VI. MATTERS FOR CONSIDERATION 4. Motion to approve the minutes of January 23, 2024  Minutes for January 23, 2024, stand as submitted. Passed by majority vote. Commissioners Ramos and Fernandez abstained as they had not yet been appointed to the Commission by the January meeting. 5. Jack Drago Cultural Arts Commission Youth Art Scholarship 2024  Specialist Santos presented information on the recommendation to establish a total grant(s) award of $3,000 and the 2024 Jack Drago Cultural Commission Youth Art Scholarship application for immediate promotion to the schools.  Commissioner Foley asked if the award is for just one person to which Specialist Santos responded that it would be up to the subcommittee to recommend how they wanted to award it giving up to three awards, for up to $3,000 in total.  Commissioner DeNatale stated that in a past meeting where budget was presented to the Commission, he thought that they discussed holding an encumbrance for this scholarship in a larger amount and would like some clarity on that. Deputy Director Duldulao said she would check and will present it at the next meeting.  Specialist Santos reminds the Commission that it was discussed in the previous meeting that the long-term goal for the scholarship program is to change it to a fellowship program.  Timeline of announcement of scholarship and winners was discussed. Commissioner Bond suggests bringing acceptance of the scholarship application and award amount to the Commission earlier to allow a longer response period for prospective applicants.  Commissioner Fernandez asks if there has been thought to expanding eligibility to other South San Francisco residents who are not attending school in the school district. Specialist Santos briefly explains the primary goal of the scholarship when it was originally established.  Commissioner Bond states that in recognizing Commissioner DeNatale’s point on the review of the encumbrance for next year, because of the time restraints, she moves to accept City staff recommendations. Commissioner Boldenweck second motion. Roll Call: All in favor. VII. ITEMS FROM COMMISSION:  No items from the Commission 41 Cultural Arts Commission Minutes of February 27, 2024 Page 4 VIII. ITEMS FROM STAFF  Specialist Santos shares the event calendar with the Commission.  Deputy Director Duldulao reminds the Commission if they would like a printed packet for the Commission meeting to let staff know in advance. She also reminds the Commission regarding an email to rsvp for the Easter Bunny Photo Hop event.  Chair Pomposo asks if there is anything scheduled for Filipino Heritage Month. Deputy Director Duldulao shares that the event calendar primarily lists Parks and Recreation Department events and may not include all events hosted by other City departments.  Commissioner Huerta asks if somebody wants to do something similar to Festa Italiana, how would they go about doing that. Deputy Director Duldulao explains about Park co-sponsored groups and it being one of the first steps in consideration.  Commissioner DeNatale asked if other groups that received grants will report back. Deputy Director Duldulao responded that Management Analyst Jung is working with groups as they finish their grant projects to report back to the Commission.  Commissioner Huerta shares that Ballet Folklorico is looking for a practice space and would like to know what role the Commission and City could play in assisting them. Director Mediati shares that the group was a co-sponsored group for many years up until a few years ago but never resubmitted their application. Staff had reached out multiple times and the group never responded. The Department would like to entertain a co-sponsored relationship again, but the group would need to go through the application process.  Specialist Santos shares that correspondence is located on the back table, and she will email it to the Commission as well. IX. ADJOUNRNMENT Chair Pomposo adjourned the meeting at 7:57 p.m. Next Meeting: March 26, 2024 Respectfully submitted, Jeanette Yoshida Administrative Assistant II 42 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-326 Agenda Date:3/26/2024 Version:1 Item #:7. Items From Staff: Private Development - Celeste Apartments Sculpture City of South San Francisco Printed on 3/22/2024Page 1 of 1 powered by Legistar™43 Celeste Apartments - Private Development (Cypress Ave & Miller Ave) Image: Sculpture by Stan Huncilman, local Bay Area artist. 44