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MINUTES
CITY COUNCIL
CITY OF SOUTH. SAN FRANCISCO
REGULAR MEETING
MUNICIPAL SERVICES BUILDING
COMMUNITY ROOM
33 ARROYO DRIVE
WEDNESDAY, DECEMBER 10, 2008
CALL TO ORDER: 7:45 P.M.
ROLL CALL Present: Councilmen Garbarino, Gonzalez
and Mullin, Vice Mayor Addiego,
and Mayor Matsumoto.
Absent: None.
PLEDGE OF ALLEGIANCE: Led by Mayor Matsumoto
INVOCATION None
PRESENTATIONS
• New Construction Energy Saving Rebate for the Joseph A. Fernekes Recreation
Building. Presenter: Kathy Lavezzo, Account Executive, PG&E.
Ms. Lavezzo of PG& E presented the City with a Ceremonial Check for $2,558.00
representing the annual energy savings the City realizes as a result of energy efficient
construction and structures at the Joseph A. Fernekes Recreation Building.
AGENDA REVIEW
No changes.
PUBLIC COMMENTS
Executive Director of North Peninsula Neighborhood Services Karla Molina De Bourdon
appeared to address Council and acknowledge the Fire Department for assisting the agency
with meeting the needs of over 600 South San Francisco residents in need during the
Holiday Season. She also thanked Council for its support of the agency's efforts.
HIP Housing Development Director Lois Ward appeared to thank Council for its continued
support of HIP's programs. She explained that HIP provides over 1000 individuals with
housing. She then presented Council with HIP's 2009 Calendar including art work by
Peninsula children that reflected the children's' thoughts on what home means.
ITEMS FROM COUNCIL
• Announcements
• Committee Reports
Councilmembe~s reported on attendance at community meetings and events, including the
opening of the Leo Ryan Post Office, the swearing-in of Assemblyman Jerry Hill, a
HOTHRA meeting and the West Orange Library's How to Inject Happiness into Life
Presentation. Council congratulated Mayor Matsumoto who was sworn in as Mayor on
December 2"d and thanked Councilmember Gonzalez for his service as Mayor over the past
year. Council also recognized staff's work on the successful Santa Comes to Town Event
and the Fun Run on the Bay Trail. Specific items for further action and/or consideration
were set forth as follows:
Councilman Mullin requested that staff contact Caltrans to inquire about updating the
population numbers on highway signs pertaining to the City. He also commented on
signage around the City in general and recommended evaluating the signage around town,
particularly the North bound sign on El Camino Real coming from San Bruno. He
suggested that tasteful signs around town and /or near the highway acknowledging the
City's substantial Biotech industry might contribute to image enhancement. He stated a
willingness to assist with such a program.
Mayor Matsumoto suggested the Cultural Arts Commission might assist with a sign
program.
Councilman Mullin further noted that at a meeting of the Conference Center Authority he
learned that South San Francisco does not offer a TOT exception for State and/or federal
employee groups, which may put the City at a competitive disadvantage in terms of
bringing certain government related conference or other opportunities to town. He
requested that staff look into the item which he opined might be revenue neutral. He
further advised that the South San Francisco Unified School District had become a basic
aid district, which meant the local school district could keep more of its property tax
revenue generated from the community.
Vice Mayor Addiego expressed concern over what would be coming down the pipe
financially in the coming year. He noted that companies in South San Francisco were
trimming over 400 jobs and recommended staying out in front of the issue. He requested
that staff diligently watch what happens to sales and property tax and noted that many
properties in town could go down by as much as a quarter of a 1 million dollars.
Mayor Matsumoto noted that at Council's upcoming retreat she would suggest that
quarterly updates from the Finance Department be incorporated in the Regular City
Council Meeting schedule so as to keep the public apprised of the situation.
REGULAR CITY COUNCIL MEETING DECEMBER 10, 2008
MINUTES PAGE 2
CONSENT CALENDAR
1. Motion to approve the minutes of November 3, 2008 and November 12, 2008.
2. Motion to confirm expense claims of December 10, 2008
3. Motion to cancel the Regular Meeting of December 24, 2008 and schedule a Special
Meeting on December 17, 2008 at 7:00 p.m. to be held at the Municipal Services
Building in the Community Room.
4. Motion to accept the 2007-2008 Scrub/Slurry Seal Project, Project No. ST-08-1, as
complete in accordance with the plans and specifications.
5. Motion to waive reading and adopt Ordinance No. 1402-2008 amending Chapter
8.54, adding Article VI, to the South San Francisco Municipal Code, regulating
abandoned and distressed residential properties within the City and establishing a
registration program.
6. Resolution 112-2008 to Adopt a Cooperative Purchasing Agreement for the Purchase
of Playground Equipment at Three Locations: Terrabay Gymnasium and Recreation
Building, Project No. 51-13232-0941); Avalon Park, and City Hall P'.ay Area, Project
No. 51-13232-0943, in the Amount of $106,100.
7. Acknowledgement of Commending Resolutions issued to Assemblyman Gene Mullin
in honor of his service on the California State Assembly for the past six (6) years and
in honor of Councilman Pedro Gonzalez for his service as Mayor of the City of South
San Francisco from December 4, 2007 through December 2, 2008; and
acknowledgement of Proclamation issued to RotaCare Clinic in honor of its 15th
Anniversary.
Item 5: Mayor Matsumoto reminded staff that she requested a monthly progress report to
be included in Council's Friday packet that would outline the cost to administer the
program, revenues collected and expenses.
Motion -Vice Mayor Addiego/Second -Councilman Garbarino to approve the Consent
Calendar. Unanimously approved by voice vote.
Recess: 8:16 p.m.
Meeting Resumed: 8:27 p.m.
REGULAR CITY COUNCIL MEETING DECEMBER 10, 2008
MINUTES PAGE 3
PUBLIC HEARING
8. 213/221 EGrand -Alexandria Real Estate
ARE-SF No 21 L.P./Owner
ARE-SF No 21 L.P./Applicant 213 & 217 East Grand
P07-0106: UP07-0017, DR07-0065, DA07-0001, SIGNS07-0059, TDM07-0005 &
EIR07-0001
Use Permit, Design. Review, Development Agreement, Transportation Demand
Management Plan, Master Sign Program and Environmental Impact Report to
construct a 9-story, 291,634 sq ft office/R&D building and afive-level parking
garage on a 7.027 acre site at 213 East Grand Avenue in the Planned Industrial (P-I)
Zone District, in accordance with SSFMC Chapters 20.32, 20.81, 20.85 & 20.120.
Public Hearing Opened: 8:27 p.m.
Economic Development Coordinator Lappen presented the Staff Report reviewing 213/221
East Grand Avenue. The proposed nine (9) story office building would be located ac the
corner of East Grand Avenue and Forbes in the east of 101 area. A five (5) level parking
garage was also proposed for the project. The project would utilize two (2) parcels of land
and would include the demolition of about five (5) existing one (1) or two (2) story older
manufacturing buildings on the site. The proposed parking ratio was lower than permitted
by the SSFMC. The proposed building would use LEED construction technology and a
volleyball court was planned for the project. The Planning Commission reviewed the
project on October 2°d and 16t" and generally liked the plans, which include an innovative
architectural design. At the Planning Commission's request additional architectural details
were added to the Parking Garage structure and landscaping plans were adjusted.
The applicant aimed to create a landmark building in the Gateway Area that would have
maritime aspects. All aspects of the design, including signage would have a uniform look.
The use of LEED construction technology would contribute to the City's stock of green
buildings. The TDM Plan included mandatory elements such as shuttle program. van pools
showers and locker facilities. While the proposal called for reduced parking in light of the
zoning code's 925 space requirement for the proposed project, the project met the more
aggressive TDM requirements upon which similar parking ratios had been approved in the
East of 101 Area. Accordingly, staff recommended approval of the resolutions and
introduction of the proposed ordinance.
Niall Malcomson of Alexandria Development presented a model and Power Point
presentation depicting plans for the L shaped office building proposed on the site. He
advised the Parking Structure would have 826 parking spaces. The office building would
be constructed with green and gray glass. The parking structure would be accentuated with
vertical transportation notes.
Richard Sharp of Studio 5 Design, which served as the landscape architect on project
described the proposed landscaping and explained the design incorporated a public viewing
garden and included an opportunity for public art. He further advised the whole core area
would incorporate a permeable paving condition so that the landscaping would be as self
treating as possible.
REGULAR CITY COUNCIL MF,ETING DECEMBER 10, 2008
MINUTES PAGE 4
Public Hearing Closed: 8:55 p.m.
Councilman Gonzalez questioned the purpose of an indented feature on the L-shaped roof.
Mr. Malcomson responded the same design element was included at the Developer's 249
East Grand project, which creates an architectural tie between the projects.
Councilman Gonzalez commented that the building's design presented an excellent
opportunity for the incorporation of solar or wind energy. He further stated approval for
the proposed landscaping design.
Councilman Garbarino expressed support for the bold design of the proposal.
Vice Mayor Addiego agreed the design was a show stopper and was very well done.
Councilman Mullin approved of the bold design and questioned the Developer's LEED
certification target. He also questioned the top five (5) elements that are incorporated to
meeting the standard for certification.
Mr. Malcomson responded that Silver LEED Certification is the target for a building's
shell. To make this level, a developer must create a project that achieves at least 30 points.
Accordingly, developers primarily concentrate on benchmarks. 13-14 of the points are
related to mechanical systems and energy efficiency. Employing vortex separators and
paying attention to the architecture's interaction with views to~daylight are elements that
are incorporated. Landscaping that does not add a burden to the storm drain system is also
an important element. Inclusion of a cool roof can knock about 20% off of ambient
surface temperature.
Mayor Matsumoto observed variations reflected in the various documents incorporated in
the staff report and relating to the Draft Environmental Impact Report. She requested
clarification of the numbers.
Economic Development Coordinator Lappen explained that procedures call for an initial
study that is not backed by research, the purpose of which is to set up criteria for working
on an environmental impact report. Accordingly, initial estimates of significant impacts
might be greater than what is actually determined to be significant. He advised that table
2.1 in the EIR identified all the potentially significant impacts and mitigating measures.
Kevin Collin of Lamphere and Gregory associates who prepared the EIR for the project
further clarified that with. respect to impact Haz-1 routine transportation use or disposal of
hazardous materials outlined in the alternatives section, the misunderstanding might be that
the impacts that are not significant after mitigation are all of the measures with the
exception of traffic impact-17. Any tenant that occupies the building must obtain the
permits to take it below the threshold of significance.
Mayor Matsumoto questioned whether the project was still on spec and whether any target
tenants were in mind.
Mr. Malcomson responded there were currently no potential tenants.
REGULAR CITY COUNCIL MEETING DECEMBER 10, 2008
MINUTES PAGE 5
Mayor Matsumoto then questioned whether the striping of bike paths and lanes related to
the TDM would be implemented.
Mr. Malcomson responded the measures would be implemented.
Mayor Matsumoto questioned who would be responsible for installing the medians
depicted in the presentation.
Mr. Malcomson responded that the medians depicted were a digital image of the nicely
built up medians presently existing along Forbes Blvd.
Mayor Matsumoto then questioned whether remedies had been planned to address the run-
offs from landscaping in the open parking lot area.
Economic Development Coordinator Lappen responded that remedies were a condition of
approval.
Motion -Councilman Garbarino/Second -Councilman Gonzalez to approve Resolutions
Nos. 113-2008 and 114-2008 and to waive reading and introduce proposed ordinance
No.1403-2008. Unanimously approved by voice vote.
ADMINISTRATIVE BUSINESS
9. Resolution No. 115-2008 approving plans for the use of Proposition 1B funds for
Fiscal Year 2008-2009 exceeding the amount of $930,841.
Director of Public Works White presented the staff report recommending approval of plans
for the use of proposition 1B funds in the current fiscal year for the purpose of future
paving work in the City. Proposition 1B permits the state to sell 20 billion dollars of
general obligation bonds to be utilized for transportation projects aimed at relieving
congestion, im~~roving air quality and enhancing traffic safety and security. To obtain the
funds, Council must first adopt a plan to be submitted to the state. Director White
referenced a table in the staff report that identified the 14 streets proposed. to be
incorporated in the plan. Upon Council's approval of the plan and its submission to the
state, the City should receive the funds in about 30-45 days.
Councilman Mullin questioned which state agency the City would be interacting with
regarding the funds.
Director White responded most of the paperwork goes through the local area engineer's
office.
Mayor Matsumoto questioned whether the money could be taken back if the Governor
declared a state of emergency.
City Manager Nagel responded the state could likely take the money if the Governor
declared a state of emergency.
REGULAR CITY COUNCIL MEETING DECEMBER 10, 2008
MINUTES PAGE 6
Mayor Matsutmoto questioned whether the list of 14 streets reflected in the staff report was
presented in order of priority.
Director White responded the list was not presented in order of priority.
Motion -Councilman Gonzalez/Second -Councilman Garbarino: to approve Resolution
No. 115-2008. Unanimously approved by voice vote.
COMMUNITY FORUM
Mayor Matsumoto commented that displaying the model and or sketch of the proposed
project at 213/221 East Grand in City Hall would alert the public to up and coming projects
in the City.
Vice Mayor Addiego suggested the MSB might be an appropriate display location.
ADJOURNMENT
Being no further business, Mayor Matsumoto adjourned the meeting at 9:23 p.m.
~.
S ubmitted bye Ap ove
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Kri actin li-L son, i e Kary atsumoto, Mayor
ity of uth Sa rancisco City of South San Francisco
REGULAR CITY COUNCIL MEETING DECEMBER 10, 2008
MINUTES PAGE 7