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HomeMy WebLinkAboutMinutes 2009-04-22~o~~x snNF ~~ ~2~ U O ~~- c9LIFOR~~P MINUTES CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE WEDNESDAY, APRIL 22, 2009 CALL TO ORDER: 7:02 P.M. ROLL CALL: Present: Councilmen Garbarino, Gonzalez and Mullin, Vice Mayor Addiego, and Mayor Matsumoto. Absent: None. PLEDGE OF ALLEGIANCE: Led by El Camino High School Student Ren Maglasang. PRESENTATIONS • Proclamation establishing April 20-April 26 as West Nile Virus and Mosquito Vector Control Awareness Week presented to San Mateo County Mosquito and Vector Control Representative Ray Honan. Mayor Matsumoto introduced South San Francisco's representative to the San Mateo County Mosquito and Vector Control, Ray Honan. Ren Maglasang, the Mayor's counterpart from the Youth Government Day Program, read the proclamation. Mr. Honan highlighted the many efforts of San Mateo County's Mosquito and Vector Control Board to curb the spread of West Nile Virus, and noted that no human or horse cases had been reported this year. Mr. Honan urged residents of San Mateo County to contact the district office at (650)344-8592 if they were aware of any vacant homes which had neglected swimming pools or other bodies of water, which served as breeding grounds for mosquito and other West Nile Virus carrying larvae and offered a website address at WWW.SMCMAD.ORG for further information. Mayor Matsumoto requested to defer from the regular agenda to thank the students from South San Francisco, El Camino and Junipero Serra High Schools for participating in the 29th Annual Youth in Government Day. Mayor Matsuomoto then requested City staff and elected officials to introduce their respective Youth in Government Counterparts. Participating students were introduced as follows: Councilman Mullin introduced his counterpart, Mared Hidalgo of South San Francisco High School. Councilman Gonzalez introduced his counterpart, Poonam Narewatt of South San Francisco High School. Councilman Garbarino introduced his counterpart, Jessica Rauh of El Camino High School. Vice Mayor Addiego introduced his counterpart, Julianna Ricard of South San Francisco High School. Mayor Matsumoto introduced her counterpart, Ren Maglasang of El Camino High School. City Manager Nagel introduced his counterpart, Janelle Yee of El Camino High School. City Attorney Mattas introduced his counterpart, Siria Marroquin of El Camino High School. Assistant City Manager Van Duyn introduced his counterpart, Brittney Otero of South San Francisco High School. City Clerk Martinelli-Larson introduced her counterpart, Hilda Ramos of South San Francisco High School. Director of Finance Steele introduced City Treasurer counterpart, Annie Tam of South San Francisco High School, who shadowed City Treasurer Battaglia throughout the day. Director Steele also introduced his counterpart, Alvina Cheung of El Camino High School. Fire Chief White introduced his counterpart, Chris Chazar of El Camino High School. Library Director Sommer introduced her counterpart, Kathleen Borg of El Camino High School. Director of Parks and Recreation Ranals introduced her counterpart, Rania Raji of El Camino High School. Director of Information Technology Hollis introduced his counterpart, Allison Lam of El Camino High School. Chief of Police Raffaelli introduced his counterpart, Michael Tamsi of South San Francisco High School. Director of Public Works White introduced his counterpart, Luis De Paz of South San Francisco High School. Assistant to the City Manager Kennedy introduced her counterpart, Linda Alarcon of South San Francisco High School. REGULAR CITY COUNCIL MEETING APRIL 22, 2009 MINUTES PAGE 2 Director of Human Resources Mount introduced her counterpart, Kristine Calimlin of South San Francisco High School. Tim Santiago of Junipero Serra High School introduced himself as the counterpart to City Planner Kalkin. Kishen Sharma of El Camino High School introduced himself as the AFSCME Shop Steward counterpart. Mayor Matsumoto gave special thanks to teachers Ashley Gray of South San Francisco High School and Steve Simondi of El Camino High School for their dedication to the program and their students. AGENDA REVIEW No Changes. PUBLIC COMMENTS Kaiser Permanente representative Stacy Wagner provided an update on the Urban Farming Project. Ms. Wagner thanked Assistant City Manager Van Duyn and Economic Development Coordinator Mike Lappen for finding a suitable location to grow the garden. Ms. Wagner left flyers and encouraged community members to become involved with the garden by either attending planning meetings held every Tuesday, joining the Board of Directors, or becoming a volunteer. ITEMS FROM COUNCIL • Announcements. • Committee Reports. Council members announced upcoming events, programs and public improvements and reported on individual attendance at community meetings and events. Specific items for further action and/or consideration were set forth as follows: Councilman Garbarino reported on his attendance of Legislative Days in Sacramento and the Progress Seminar in Monterey, where he attended talks on the High Speed Rail initiative. He noted that California appears to be in the forefront for receiving federal government funding for future High Speed Rail projects. He also attended a discussion entitled "Silver Tsunami," where the topic was job training for the recently unemployed baby boomers ages 50 or older. He noted his attendance of the Every Fifteen Minutes Program, which warns against the dangers of drinking and driving, adding that its impact remains as strong as ever. Councilman Garbarino requested that the meeting be adjourned in memory of Bob Bishop. Councilman Gonzalez noted his attendance at the first meeting for the San Mateo County Complete Count Committee for the United States Census. The Committee's efforts would kick-off in June and he urged residents to volunteer in assisting the senior community with the completion of forms He reported his attendance at the H.E.A.R.T. Association REGULAR CITY COUNCIL MEETING APRIL 22, 2009 MINUTES PAGE 3 meeting and the Greene Building opening. While he could not attend the Every Fifteen Minutes event, he wanted to thank Mrs. Garbarino, Ms. Gonzalez and all of the other volunteers for their continued dedication and efforts to this very effective program. Lastly, Councilman Gonzalez wanted to inform citizens that Caltrain was seeking community volunteers for its Advisory Committee. Applications were due by 5:00 p.m. Monday, May 1 lth and must be from residents of one the three (3) counties that Caltrain serves. Vice Mayor Addiego reported on his attendance at the Council of Cities event at the end of March, which he attended in lieu of Mayor Matsumoto. Official announcements included the appointments of Councilman Gonzalez to the ABAG post, Councilman Jack Matthews of San Mateo to the H.E.A.R.T. Board, and Councilman Jerry Deal of Burlingame to the SamTrans Board. The Vice Mayor wanted to thank citizen, Gary Rubino, for hosting the City/School District Subcommittee meeting which he and Councilman Mullin attended at the invitation of the West Winston Manor Home Owners' Association. He also noted that he and Councilman Garbarino would be attending a meeting in the upcoming week as part of the Finance Subcommittee and requested a listing of annual/ongoing contracts by departments that exceed $10,000. These should be contracts that were for services/labor only, not materials. Mayor Matsumoto reported that the City's Senior Program event occurred on Easter Sunday in which Senior Citizens were given cards and candy from local students. She commented on the importance and value of the City's Senior Programs and how much they mean to community members. The Mayor noted her attendance at the Volunteer Fair, the opening of the Greene Building, and gave special thanks to the Economic and Community Development Director and Assistant City Manager Van Duyn for his success in putting the program together. In the interest of public disclosure, the Mayor reported that she met with members of the H.E.A.R.T. Group and Interfaith Council to discuss workforce/affordable housing. The Mayor stated that as an individual councilmember she could not offer her support for proposed linkages for housing with corporate development on a County-wide level. Lastly, the Mayor announced that Luminous Spa would be featured on `Eye on the Bay' on CBS Channel 5 on Apri129th at 7:00 p.m. Councilman Mullin reported his attendance at the City/School District Subcommittee meeting and thanked Gary Rubino for opening his home and Marty Romero and other community leaders for its organization. Also noted was his attendance of the Public Library screening of the historical documentary Baden to Biotech, Every Fifteen Minutes event, and the City and County Association of Government (CCAG) retreat with Mayor Matsumoto. In honor of Earth Day, the Councilman gave the web address for advocacy organization, Save the Bay at www.savesfbay.org, and urged citizens to watch the compelling video on the adverse affect of plastic bags on our ecosystem. Lastly, Councilman Mullin requested that Council adjourn in memory of Bill Price who passed away on Good Friday at the age of 94. Mr. Price was active within the senior community, involved with the Union Movement and served in the United States Navy amongst other noteworthy achievements. Certificate of Recognition presented to Spelling Bee Challenge winners - SSF Senior Citizen Karen Guglielmoni, and SSFUSD Fifth Grade Student Rawley Clark. REGULAR CITY COUNCIL MEETING APRIL 22, 2009 MINUTES PAGE 4 Certificates presented by Mayor Matsumoto. • Certificates of Recognition presented to Peninsula Council of Lions Police and Fire Awards Winners: Police Corporal Ken Hancock, Police Sergeant Keith Wall, and Fire Safety Inspectors Tom Carney and Dennis Rosaia. Chief of Police Raffaelli, as a member of the Lion's Club, highlighted the history and selection process for the Lion's Club Award Recipients and explained that the awards acknowledge and honor the service of the County's service men and women in the categories of honor, valor and service. Nominations were received from Fire and Police Chiefs throughout the County. Among this year's recipients were Police Corporal Ken Hancock, Police Sergeant Keith Wall, and Fire Safety Inspectors Tom Carney and Dennis Rosaia. Chief of Police Raffaelli introduced Police Sergeant Keith Wall, who received the Valor Award for risking his life to save others during a response to a fire at a residence. With the home fully engulfed in flames, Sergeant Wall kicked the door down, and evacuated its eight (8) sleeping residents, including five (5) children under the age of six (6). Chief Raffaelli then introduced Police Corporal Ken Hancock, the recipient of the Service Award and Area Wide Award for his creation and implementation of the Help Eliminate Repeat Offenders (H.E.R.O.) Program, a volunteer program that helps prevent juveniles from re- offending by connecting them with a South San Francisco Police Officer for mentoring and guidance. Fire Chief White introduced Safety Inspector Tom Carney, recipient of the Valor Award for off duty action he took. while on his way home from Clear Lake. After being flagged down and told that a mini van plummeted 200 feet off of a cliff, Inspector Carney rendered assistance, entering the car through use of a crowbar and saving a mother and her daughter. Not only did he bring them up the hill, he returned to retrieve the mother's purse and daughter's favorite toy. Chief White then introduced Safety Inspector Dennis Rosaia, recipient of the Service Award for his outstanding work with the Community Preservation Task Force Program, a program that brings the community and fire department together in its efforts to address code enforcement issues. Inspector Rosaia also put together a Community Action Team to help address lower priority code enforcement cases. To date, the team had helped close over 200 cases, improving and maintaining the community. CONSENT CALENDAR Motion to approve the minutes of April 8, 2009. 2. Motion to confirm the expense claims of April 22, 2009 in the amount of $1,103,205.39. 3. Resolution No. 31-2009 awarding the City Hall Chiller replacement Project No. 51- 13232-0925 with Option 1, the addition of E-Coat on the New Coils, to City Mechanical, Inc. of Hercules, California in the amount of $37,971.95. 4. Resolution No. 32-2009 authorizing a request for San Mateo County HOME funds for the rehabilitation of 714-718 Linden Avenue. REGULAR CITY COUNCIL MEETING APRIL 22, 2009 MINUTES PAGE 5 5. Resolution No. 33-2009 awarding a Consultant Services Agreement to TJKM of Pleasanton, California, for Traffic Study and Modeling Services for the East of 101 Area (Project No. 51-13231-0807) in an amount not to exceed $220,190. 6. Acknowledgment of Proclamation issued in honor of Holocaust Remembrance Week. Motion -Vice Mayor Addiego/Second Councilman Garbarino: to approve Consent Calendar Items Nos. 1, 2, 5 and 6. Unanimously approved by voice vote. Item No. 3: Councilman Mullin expressed an understanding of wanting to get the lowest bid possible, but questioned if there was some leeway available for selecting local businesses in order to pump money into the local economy if the difference between bids was within a small two (2) to three (3) percent range. City Attorney Mattas explained that with South San Francisco being a General Law City, State law required that all Public Works contracts be awarded to the lowest, responsible bidder, selected through the bidding process. However, Council may have discretion to modify the selection process for other forms of contracts. Attorney Mattas stated that he would look into what types of contracts those might be. Councilman Mullin questioned whether or not the City had a policy stating the preference of awarding non Public Works contracts to local businesses. Attorney Mattas responded that the City did not currently have a policy to that effect. Mayor Matsumoto questioned the City and County of San Francisco's practice of giving a five (5) percent leeway to local contractors. Attorney Mattas explained that as a Charter City, San Francisco had the ability to dictate its own bidding procedures, a power that General Law cities did not possess. Vice Mayor Addiego asked for clarification as to what e-coat was, how it would save 11 and how it would save energy. Parks and Recreation Director Ranals referred to Building Maintenance Supervisor Rico Reyes who explained that, e-coat was an epoxy application that inhibits rust and would protect the unit from moisture and corrosion caused by the environment, thus allowing it greater performance and longevity, extending its life beyond 25 years. Motion -Councilman Mullin/Second Vice Mayor Addiego: to approve Resolution No. 31- 2009. Unanimously approved by voice vote. Before moving on, Mayor Matsumoto asked Council if it would like to have staff return with options pertaining to awarding contracts to local businesses where allowed by law. Council expressed interest in pursuing such options. REGULAR CITY COUNCIL MEETING APRIL 22, 2009 MINUTES PAGE 6 Vice Mayor Addiego questioned whether or not the residence of the owner of the contracted business had any validity as criteria, and if awarding contracts taking that into consideration would be stretching it too far. Attorney Mattas explained that the rationale for the policy basis of showing a community connection was basically the same and could be possible. He further stated that the possibility would be looked into and he would report back to Council. Item No. 4: Vice Mayor Addiego requested clarification of the 30 year regulatory restrictions placed on the City of South San Francisco due to the loan. He questioned whether there was anything in place now that restricted the City for that length of time and if the City was bound to the particular piece of property. Director VanDuyn stated that the restriction was standard and could be extended for any period of time because the City owned the property. Currently there were no restrictions in place regarding the particular site. Lastly, Director Van Duyn stated that the City was not bound to the piece of property and the City had many different options, so long as the units were replaced with comparable priced housing. Motion -Vice Mayor Addiego/Second Councilman Garbarino: to approve Resolution No. 32-2009. Unanimously approved by voice vote. ADMINISTRATIVE BUSINESS With Council's permission, the Mayor requested to move Administrative Business Item Number eight (8) before Item Number seven (7). 8. Resolution No. 35-2009 approving an agreement sponsoring the operation of the South San Francisco Farmers' Market by Pacific Coast Farmers' Market Association. Assistant to the City Manager Kennedy explained the history of the Farmers' Market in South San Francisco. Beginning at Orange Park in 2000, the market took a hiatus in 2008 in the hopes of finding a better location. Pacific Coast Farmers' Market Association (PCFMA) had successfully reached a concession agreement with BART for use of the Plaza Area. The market would return May 9, 2009 and run through October 31, 2009. Assistant Kennedy introduced Alan :Moy and Elizabeth Howe, of PCFMA to highlight plans for the market. Mr. Moy and Ms. Howe were happy to announce the return of the market, noted the community's enthusiasm and offered special thanks to Assistant Kennedy and City Staff for all of their hard work. Mr. Moy summarized the plans for the market, with expected participation of approximately 20 different vendors. There would also be live entertainment and Mr. Moy encouraged the City to continue its relationship with the community by maintaining the non-profit table it had established in previous years. He went over some of the advantages of the new location which included plentiful parking, close proximity to homes for those who wished to walk, bike trail access, bike parking, and easy accessibility from public transportation. REGULAR CITY COUNCIL MEETING APRIL 22, 2009 MINUTES PAGE 7 Vice Mayor Addiego expressed his enthusiasm for the market and wished the PCFMA the best of luck in its new location. Motion -Councilman Garbarino/Second Vice Mayor Addiego: to approve Resolution No. 35-2009. Unanimously approved by voice vote. 7. Resolution No. 34-2009 authorizing the City Manager to execute an agreement with CivicPlus, of Manhattan, Kansas, for the hosting, design and maintenance of the City's Internet and Intranet websites, in an amount not to exceed $43,300. Director of Information Technology Hollis gave a PowerPoint presentation featuring the City's anticipated plans for its upgraded website and CivicPlus' previous work for other cities and counties. Director Hollis highlighted some of the new technology, which included the allowance of page control within each department and capability for department staff to add video slideshows, photo galleries and search functions at its own leisure. Vice Mayor Addiego, while supportive of the technology, expressed concern over the selection of CivicPlus without a bidding process and questioned whether the City had used this process in other instances. Director Hollis responded that part of South San Francisco's Municipal Code (SSFMC) allowed the City to select a vendor that had completed a similar bidding process as would be requested by the City and use the contract resulting from that bid. The contract in question was reviewed by the City Attorney, and permission to "piggyback" on the contract was given. City Manager Nagel stated that "piggybacks" were common with purchase of fleet vehicles. Mayor Matsumoto noted that she was concerned with the process as well, but went through it with Director Hollis. After due diligence, she felt comfortable that the City had completed best practices. Councilman Garbarino informed Council that he was familiar with the "piggyback" process through his experience with the University and felt that you really do get the best bargain. The Councilman also expressed his satisfaction with the new web design. Councilman Gonzalez commended Director Hollis on his choice. Councilman Mullin stated that he met with Director Hollis as well and was impressed with the functionality of the website, especially the video function, noting that perhaps this would be an opportunity for the Mayor to do a monthly video message. Councilman Mullin offered his full support for the effort. Mayor Matsumoto questioned the aspect of the contract pertaining to the $17,040 fee for 24 months of service from original go-live and technical and application support for the CivicPlus System. REGULAR CITY COUNCIL MEETING APRIL 22, 2009 MINUTES PAGE 8 Director Hollis stated that the contract details were still being worked out. He also noted that the fees included a hosting fee. Councilman Mullin requested that Director Hollis explain some of the advantages of the host being located offsite. Director Hollis responded that should an onsite incident occur that brought down the network, the website would be expected to still be up. In the future, updating the website from remote locations and using the website as a communication tool might be possible. Motion -Vice Mayor Addiego/Second Councilman Gonzalez: to approve Resolution No. 34-2009. Unanimously approved by voice vote. COMMUNITY FORUM None. ADJOURNMENT Being no further business, Mayor Matsumoto adjourned the meeting at 8:53 p.m. in honor of Bill Price and Bob Bishop. Submitted by: ~. Anna Hernandez, Deputy City Clerk. City of South San Francisco Approved• Karyl atsumoto, Mayor City of South San Francisco REGULAR CITY COUNCIL MEETING MINUTES APRIL 22, 2009 PAGE 9