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HomeMy WebLinkAbout05.09.2016 SP Minutes @12:30 MINUTES SPECIAL MEETING �o°�`�` R� OF THE 0 `- BUDGET SUBCOMMITTEE -. .rrr . c OF THE `9ii �` CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting will be held at: CITY HALL CONFERENCE ROOM 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA MONDAY, MAY 9, 2016 12:30 p.m. Call to Order. TIME: 12:31 p.m. Roll Call. PRESENT: Councilmembers Gupta and Normandy ABSENT: None Public Comments. None. 1. FY 2016-17 Proposed Budget (Richard Lee, Finance Director) Finance Director Lee introduced changes to the proposed budget since the May 2, 2016 Budget Standing Committee Meeting. He discussed projects for inclusion in the proposed budget for the upcoming fiscal year. Committee members queried staff regarding specific sections of the proposal. Specifically, the following areas were addressed: 1) Parks staff; 2) Changes to the Master Fee Schedule relevant to parking meter rates; 3) Parks and Recreation fees; 4) The proposed Social Media Coordinator Position; 5) The City Clerk Department request for$7,000 for WebQA Maintenance; 6) The Human Resources Clerk Position; and 7) The proposed City Hall Information Kiosk. Staff addressed the various inquiries as follows: Instead of adding Park Rangers for security, staff proposed adding functional staff that would put more eyes on the park as an option. Accordingly, one (1) full-time Parks Maintenance Worker and a full-time Supervisor would be utilized. Regarding parking meters, staff explained the City was in the process of reviewing the findings of the parking meter study. Relevant to Parks and Recreation Fees, Director Ranals advised fees are typically raised when employees receive a cost of living increase. Staff looks at what other cities are charging and what the market will bare when making rate increase proposals. Regarding the Social Media Coordinator Position, staff expressed the need for this position due to the demand social media has created. The position is on par with the Administrative Assistant I position. City Clerk Department staff advised that yearly maintenance for the automated public records act tracking system, WebQA was $7,000. HR staff advised the Clerk was needed because staff was currently splitting the time between two (2) hourly clerks to perform the needed functions. Finally, Committee members opposed the welcome kiosk on the first floor of City Hall and suggested it might be better placed at the Library. Adjournment. Being no further business the meeting was adjourned at 2:01 p.m. Submitted by: Approved by: Gabriel Rodriguez , Budget Subco mmittee Member Deputy City Clerk City of South San Francisco City of South San Francisco