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HomeMy WebLinkAbout1997 Parking Place MinutesCITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, September 9, 1997 LARGE CONFERENCE ROOM, CITY HALL 400 Grand Avenue CALL TO ORDER: The meeting was called to order at Peterson. RECEIVED ,5:05 P.M. by Chair ~ 01~ 15 P4:06 ROLL CALL: Present: Chair Peterson Commissioner Giusti Commissioner Ziegler OFFICE OF CITY CLERK $0. SAN FRANCISC:.; Also Present: Marry Van Duyn, Commission Secretary Officer Mike Dickson MINUTES APPROVAL: Approval of Regular Meeting Minutes of August 12, 1997. Motion Commissioner Giusti/Second Commissioner Ziegler: To approve the minutes of August 12, 1997, as presented. Unanimously approved. AGENDA REVIEW: No changes. AGENDA ITEMS: Discussion of Parking District Expansion: Secretary Van Duyn explained that several unresolved questions remain on the process required by the City in expanding the boundaries of Parking District No. 1. Secretary Van Duyn has sent a memorandum to the City Attorney requesting clarification on required procedures for including other, no city owned, properties to be added to the District. The intent is to send a letter to property owners within the Baden/Spruce corridor, zoned Downtown Commercial, seeking their interest in joining the Parking District. Should enough interest be expressed then a formal "Petition" for expansion of the District would be circulated and ultimately presented to the Parking Place Commission for recommendation, and then to the City Council for adoption. Secretary Van Duyn indicated that if the information from the City Attorney is consistent with the intentions of expanding this Distdct that a draft letter, addressed to all property owners in the target area would be presented to the Commission for Page 1 8/12/97 PPC Meeting CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, JULY 8, 1997 LARGE CONFERENCE ROOM, CITY HALL 400 Grand Avenue CALL TO ORDER: The meeting was called to order at 5:02 P.M. by Chair Peterson. ROLL CALL: Present: Chair Peterson Commissioner Giusti Commissioner Ziegler Also Present: Marty Van Duyn, Commission Secretary Marie Regis, Secretary pro-tem Mike Premenko, Parking Meter Collector MINUTES APPROVAL: Approval of Regular Meeting Minutes of May 13, 1997. Chair Peterson stated that a correction is required in the minutes. Under Roll Call the reference as Chair Giusti should be changed to Chair Peterson for the last two meetings. Correction noted. Motion Commissioner Giusti/Second Commissioner Ziegler: To approve the minutes of May 13, 1997, with correction. AGENDA REVIEW: No changes. AGENDA ITEMS: Discussion of Parking District Rates: Secretary Van Duyn stated that the memo distributed provides background information regarding the parking rates throughout the district. He asked the Commission for feedback regarding this information. He also stated that when this information was compiled, the budget for the District could encounter some difficulties with sufficient revenues to cover expenditures. Since that time, the $50,000 normally transferred from the District to the Police Department for a parking enforcement officer will not occur this year and, therefore, Page 1 7/8/97 PPC Meeting · rrl ~ -!~', ~ ~ .................. the current level of revenues will cover expenditures for the 1997-98 fiscal year. Chair Peterson stated that she thought the District had a lot of money. Secretary Van Duyn stated that there is money in reserves but that he is referring to operating revenue. As other lots are improved and additional expenses are incurred, the reserves will be expended. Some of the questions asked of the Commission: Should we continue to issue 40 free permits monthly for the Miller Avenue Lot #7? At one time the lot was underutilized but does not seem to be the case any longer. If we are building public parking facilities and giving free permits away, something seems contradictory. Along Miller between Linden and Maple are 10 hour meters for $.50. Those could be converted to two hour meters and cause people to use Lot 7. Currently these people are parking for one-half of the cost of at a lot. The street is becoming, essentially, a parking lot. Does the Commission know of a reason that these are 10 hour meters for only half the price of a daily permit? Why are the Walnut Avenue meters $.50 for 10 hours? The same theory applies as item #1. Would prefer to charge $1.00 for 10 hours. With the 432 Baden lot in process, the people that park on Walnut could park on Baden for $1.00 per day. The Baden lot is currently planned to be permit only, but could be both permit and metered parking. 24 minute meters located throughout the District vary in fees from $.01 for 6 minutes, $.01 for 24 minutes, $.01 for 15 minutes, $.05 for 12 minutes, $.05 for 20 minutes, etc. Chair Peterson asked if there was a way that the meters could be standardized. Secretary Van Duyn stated that they could be standardized if the Commission wished to do so. Additional discussion occurred regarding the various options that can be utilized to standardize the parking rates throughout the District. The Commission would like Secretary Van Duyn to pursue these issues and to provide a status at the next regular meeting. Staff will revise the spreadsheet presented to include a proposed fee column for comparison purposes. Staff will draft a recommendation for the Commission and discuss these issues with the City Manager's office. The Commission thanked Mike Premenko for his excellent exhibit. CORRESPONDENCE: Meters on 300 Baden Avenue: Secretary Van Duyn stated that Mike Premenko has followed up on the complaint from the owner of Makin Waves. He serviced all meters on the 300 block of Baden Avenue and had the owner test each meter so that they were working to the owner's satisfaction. In the future, the owner will contact Mike Premenko directly with any problems. The Commission thanked Mike Page 2 7/8/97 PPC Meeting Premenko for a job well done. 7. ORAL COMMUNICATIONS: Chair Peterson mentioned a few articles that she had seen in newspapers relating to parking issues and gave them to Staff for review. Staff discussed a couple of issues raised by individuals regarding the permit spaces in Lot #5 that they are full. Staff has suggested that the individuals use lot #9 as an alternative when Lot #5 is full. Commissioner Giusti suggested that more public parking signs with arrows be placed on the street poles to direct individuals to other lots. Staff will research and respond to the Commission at the next regular meeting. Chair Peterson stated that the June 27, 1997 City roster indicates that her term expired in December 1996. She wrote a letter asking to be reappointed but had not received a letter indicating that she has been reappointed. Staff will contact the City Clerk's office and determine the status of her reappointment. o ADJOURNMENT: There being no further items for discussion, the meeting was adjourned at 5:54 p.m., to August 14, 1997, 5:00 p.m. Respectfully submitted, Marie Peterson, Chair MP:MVD:mr Page 3 7/8/97 PPC Meeting CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, MAY 13, 1997 LARGE CONFERENCE ROOM, CITY HALL 400 Grand Avenue CALL TO ORDER: The meeting was called to order at 5:00 P.M. by Chair Peterson. ROLL CALL: Present: Chair Giusti Commissioner Ziegler Commissioner Peterson Also Present: Marty Van Duyn, Commission Secretary Marie Regis, Secretary pro-tem MINUTES APPROVAl · Approval of Regular Meeting Minutes of March 11, 1997. Motion-Commissioner Giusti/Second Commissioner Ziegler: To approve the minutes of March 11, 1997, as presented. AGENDA REVIFW: No changes. AGENDA ITEMS: 432 Baden Acquisition-Status: Secretary Van Duyn stated that the Redevelopment Agency has acquired the property and the location process has begun. The tenants are now paying their rent to the City. [,IU N A review of a draft letter that will be sent was reviewed by the Commission and direction given to Staff. The Commission stated that no changes were needed to the letter; the letter is to be sent to all residents and owners on the 400 block of Baden; and the letter should be signed by Marty Van Duyn and copied to the CommissiOners. The I~iter will be mailed within the next week. Secretary Van Duyn stated that th~3urrelR resider~ of this property has been contacted by the _o~..~_ Page 1 ">'-z 5/13/97 PPC Meeting relocation specialist and that efforts are under way to locate suitable alternate dwellings. He stated that the time limit for relocation is 90 days. The City is obligated to find a place as close to a replacement dwelling as possible at the same rental rates and proximity that they are currently living. The residents must be able to afford the alternate dwellings. Once the residents have been relocated, the demolition process will begin. The proposed improvements for the site are included in the Capital Improvements budget for 1997-98 for approximately $80,000. Additional discussion occurred regarding the demolition of the structures, possible complaints by nearby residents and expanding the district to include this property. Secretary Van Duyn stated that the district must be expanded soon to include this site and that a petition to expand the district will begin in the next several months. June 1997 Meeting: Secretary Van Duyn stated that, if necessary, a special meeting will be called to discuss any urgent business. Due to the fact that Chair Peterson and Vice Chair Giusti will be unavailable for the June meeting, a motion was requested to cancel the June 1997 meeting. Motion Commissioner Ziegler/Second Vice Chair Giusti: To cancel the June 1997 regular meeting of the Parking Place Commission. Unanimously approved. Discussion of Parking Distdct Revenue: Secretary Van Duyn stated that at the July regular meeting an outline of alternatives will be presented on how to generate additional revenue for the district. Currently the district breaks even with revenues and expenditures. With additional lots, the expenditures will surpass the revenues and alternatives need to be explored to increase revenues to cover expenditures. The Commission was encouraged to think of changes or new ways to generate revenue. 6. CORRESPONDENCE: None 7. ORAL COMMUNICATIONS: None o ADJOURNMENT: There being no further items for discussion, the meeting was adjourned at 5:42 p.m., to July 8, 1997, 5:00 p.m. Respectfully submitted, Marry Van Duyn Commission Secretary Marie Peterson, Chair MP:MVD:mr Page 2 5/13/97 PPC Meeting CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, MARCH 11, 1997 LARGE CONFERENCE ROOM, CITY HALL 400 Grand Avenue CALL TO ORDER: The meeting was called to order at 5:00 P.M. by Chair Peterson. ROLL CALL: Present: Chair Giusti Commissioner Ziegler Commissioner Peterson Also Present: Marry Van Duyn, Commission Secretary Marie Regis, Secretary pro-tem Officer Michael Dickson MINUTES APPROVAl.,: Approval of Regular Meeting Minutes of February 11, 1997. Motion-Commissioner Giusti/Second Commissioner Ziegler: To approve the minutes of February 11, 1997, as presented. AGENDA REVIEW: No changes. AGENDA ITEMS: ao 432 Baden Acquisition-Status: Commission Secretary Van Duyn stated that the City Attorney reported that the agreement has been signed by the property owner and should arrive by express delivery in the next few days. After the agreement is received, and the necessary paper work is completed, a notice will be sent to the neighborhood. A copy of any correspondence will be provided to the Commission. He also stated that before any discussion of the improvements of the property should occur, a couple of items needed to be addressed. Page 1 3/11/97 PPC Meeting CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, FEBRUARY 11, 1997 LARGE CONFERENCE ROOM, CITY HALL 400 Grand Avenue CALL TO ORDER: The meeting was called to order at 5:00 P.M. by Chair Giusti. ROLL CALL: Present: Chair Giusti Commissioner Ziegler Commissioner Peterson Also Present: Councilman Datzman Marty Van Duyn, Commission Secretary Marie Regis, Secretary II Officer Michael Dickson MINUTES APPROVAL: Approval of Regular Meeting Minutes of January 14, 1997. Motion-Commissioner Ziegler/Second Commissioner Peterson: To approve the minutes of January 14, 1997, as presented. AGENDA REVIEW: No changes. AGENDA ITEMS: ao 432 Baden Acquisition-Status: Commission Secretary Van Duyn stated that the final documents have been sent to the current property owner. The sales agreement has been successfully negotiated. Closure should occur in 30-45 days, 60 days maximum. A relocation specialist has been hired. A budget will be put together for the demolition of the current structures and for the construction of the parking lot. These budgets will be brought to the C, ommission at a later date. Staff will begin researching the statutes on °' ~ Page 1 ~ a. ~..~ 2/11/97 PPC Meeting Radix Envelopes: Secretary Van Duyn asked if the additional envelopes had been received by the Police Department. Officer Dickson stated that a partial order of 3,000 had been received. He mentioned that a report was sent to Secretary Van Duyn regarding the volume of tickets that have been issued using the Radix machines. That report will be distributed to the Commission. 8. ITEM FOR ACTION: Election of a Chairman and Chairman pre tem; appointment of a Secretary and Secretary pre tern. Chair Giusti nominated Marie Peterson for the position of Chairman of the Parking Place Commission. Motion was made, seconded and carried. Commissioner Peterson nominated Mary Giusti for the position of Chairman pro tem. Motion was made, seconded and carried. Marry Van Duyn was appointed as Secretary and unanimously approved. Marie Regis was appointed as Secretary pro tern and unanimously approved. ADJOURNMENT: There being no further items for discussion, the meeting was adjourned at 5:22 p.m., to March 11, 1997, 5:00 p.m. Respectfully submitted, Mary (~IL~St'~, Chair Page 3 2/11/97 PPC Meeting CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, JANUARY 14, 1997 LARGE CONFERENCE ROOM, CITY HALL 400 Grand Avenue CALL TO ORDER: The meeting was called to order at 5:12 P.M. by Chair Giusti. ROLL CALL: Present: Chair Giusti Commissioner Ziegler Absent: Commissioner Peterson Also Present: Marty Van Duyn, Commission Secretary Marie Regis, Secretary II Office Michael Dickson MINUTES APPROVAL: Approval of Regular Meeting Minutes of November 12, 1996. Motion-Commissioner Ziegler/Second Chair Giusti: To approve the minutes of November 12, 1996, as presented. Chair Giusti inquired as to the complaint received by the Mayor from an individual who resides in Brisbane and received a citation he felt was not justified. Staff advised the Commission that a response was sent to the Mayor explaining the City's current practice in enforcing parking requirements on vendors, contractors and individuals holding commercial licenses. Staff was not aware of any subsequent correspondence. AGENDA REVIEW: No changes. 5. AGENDA ITEMS: 432 Baden Acquisition-Status: Commission Secretary Van Duyn stated that the Council authorized staff to proceed with the acquisition and contract for purchase. There was an issue regarding this acquisition because the owners had not cleared with their attorneys if they could get the tax break that they were looking for in the method that the City was handling the acquisition. The property is being acquired with Redevelopment Agency funds. Staff will return to the Commission for approval of the construction of the parking lot. Several months of work needs to occur before further action is required by the Commission. bo Lot #9 Status Report: Commission Secretary Van Duyn stated that the two lots have been numbered #9A and #9B. #9B is the City owned lot on the corner and #9A is the leased lot. Both lots are completed and are in use. He will be meeting Officer Dickson and Mike Premenko at the lots on Friday, January 17, to discuss possible additional signage or movement of current signage at the lots. The Commission stated that the new lots look very nice. Officer Dickson stated that the Commission had asked at the previous meeting how handicapped designated spaces are determined. He stated that issue is dealt with under Title 24 through the Planning Division zoning ordinance. 6. CORRESPONDENCE: None 7. ORAL COMMUNICATIONS: Radix Envelopes: Secretary Van Duyn stated that he had a conversation with Acting Captain Cooper in the Police Department regarding the depletion of envelopes used for ticketing parking violators. He said that he has agreed to pick up half of the expense of purchasing additional envelopes, a minimum of 10,000 must be ordered. The cost will be approximately $3,000 for the Parking District. Officer Dickson stated that Radix will be sending a partial order within the next two weeks. He also stated that Parking Enforcement has written approximately 17,000 tickets using the Radix machines the majority of which were in the Parking District. Officer Dickson will provide a written report to Secretary Van Duyn. Holiday Parking: Secretary Van Duyn stated that there were no problems, complaints or mistakes. Mike Premenko had received numerous compliments from people on the street. Page 2 1/14/97 PPC Meeting Elections: Secretary Van Duyn stated that the election of a Chairman and Chairman pro tem; appointment of a Secretary and Secretary pro tem will be placed on February's agenda. ADJOURNMENT: There being no further items for discussion, the meeting was adjourned at 5:25 p.m., to February 11, 1997, 5:00 p.m. Respectfully submitted, / Marty Van Duyn Commission Secret~ry Mary'G~sti, Chair ~ Page 3 1/14/97 PPC Meeting