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HomeMy WebLinkAbout1996 Parking Place MinutesCITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, NOVEMBER 12, 1996 LARGE CONFERENCE ROOM, CITY HALL 400 Grand Avenue 1. CALL TO ORDER: The meeting was called to order at 5:00 P.M. by Chair Giusti. 2. ROLL CALL: Present: Chair Giusti Commissioner Ziegler Commissioner Peterson Also Present: Marty Van Duyn, Commission Secretary Marie Regis, Secretary II MINUTES APPROVAL: Approval of Regular Meeting Minutes of October 8, 1996. Motion-Commissioner Peterson/Second Commissioner Ziegler: To approve the minutes of October 8, 1996, as presented. 4. AGENDA REVIEW: No changes. AGENDA ITEMS: 432 Baden Discussion: Commission Secretary Van Duyn stated that there is no progress on the acquisition of this site. He stated that there are now four properties for sale on Baden. The owners of 432 Baden originally wanted more money than the appraised value. The City then began looking at acquiring 438 Baden. Once the owners of 432 Baden discovered that the City was looking at acquiring other property and made a counter offer. Currently the City is assessing costs for relocation. The 432 Baden property has two structures both of which are rentals and would involve relocating tenants in both structures. The 438 Baden property is occupied by the Page 1 11/12/96 PPC Meeting owner and a tenant and would require relocating only the tenant. Analysis of these relocations is currently being performed. Chair Giusti asked if the City was going to purchase both sites. Secretary Van Duyn responded that he did not believe the City would acquire both properties. Commissioner Peterson asked which of the two lots is larger. Secretary Van Duyn replied that both properties were the same in size. Commissioner Peterson asked what was the cost of the properties. Secretary Van Duyn replied that the purchase price would be approximately $275,000. He stated that he would keep the Commission informed of any developments Lot #9 Status Report: Commission Secretary Van Duyn stated that the surfacing of the lot is complete. There is some problem with the striping of it but should be completed this week and the meter poles installed on the corner lot. There seems to be a problem as to which plans the contractor is using as it relates to the striping for handicapped parking. Also, the contractor does not wish to stripe the lot until the landscaping is completed. The projected completion date is Friday, November 22. Commissioner Peterson asked if there is a Federal mandate as to the number of handicapped parking spaces required. Secretary Van Duyn replied that there is a standard for buildings but for public parking lots, he was unsure, although the City has a policy to put them in all of their lots and that there is no charge. There will be one in the corner lot and two in the leased lot as well as a few in the lot at 200 Linden. First Interstate Bank - Status Report: Commission Secretary Van Duyn stated that the project is complete. The Commission stated that the building looks very nice and likes the way it was painted. Secretary Van Duyn stated that the parking lot was seal coated last week with two coats and was striped this morning. The Parking District paid for the seal coating and striping of this lot which totaled approximately $3,000. The funds used were surplus from the slurry seal project for all lots within the district that occurred earlier this year and that funds are still available. The poles and meters will be installed and the lot opened on Friday, November 15. Chair Giusti asked what type of meters would be installed. Secretary Van Duyn said that the manual meters would be installed at 200 Linden. He stated that the landscaping that was planted was paid for by the Redevelopment Agency. Secretary Van Duyn stated that, although not on the agenda, he wanted to inform the Commission that the City is looking at purchasing the lot located at Pine and Linden for potential parking purposes in connection with the possible purchase of 616 Linden Avenue. The lot has been appraised and an offer made to the owner. The owner has made a counter offer and it is being looked into. The counter offer is higher than expected and the Page 2 11/12/96 PPC Meeting CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, OCTOBER 8, 1996 LARGE CONFERENCE ROOM, CITY HALL 400 Grand Avenue 1. CALL TO ORDER: The meeting was called to order at 5:00 P.M. by Chair Giusti. 2. ROLL CALL: Present: Chair Giusti Commissioner Ziegler Commissioner Peterson Also Present: Marty Van Duyn, Commission Secretary Marie Regis, Secretary II Mike Premenko, Parking Meter Collector Officer Michael Dickson MINUTES APPROVAL: Approval of Regular Meeting Minutes of September 10, 1996. Motion-Commissioner Peterson/Second Commissioner Ziegler: To approve the minutes of August 13, 1996, as presented. 4. AGENDA REVIEW: No changes. AGENDA ITEMS: 432 Baden Discussion: Commission Secretary Van Duyn stated that the City Council had authorized Staff to make an offer to purchase this property. The owners rejected the City's offer siting that they wanted in excess of $300,000. Staff stated that the property is not worth the asking price and would not seek acquisition at this time Commission Secretary stated that the City is now looking at acquiring 438 Page 1 10/8/96 PPC Meeting bo do Baden and is obtaining an appraisal of this property which is a single family dwelling. An update will be provided at the next Commission meeting. Lot #9 Status Report: Commission Secretary Van Duyn stated that the work on the corner lot and leased lot has restarted. The work was delayed due to a dispute between Mr. Giorgi and his contractor. The contractor was not under a contract with Mr. Giorgi and the work is performed as time allows between other jobs. The City has been informed that the lots will be finished by October 22. An updated will be provided at the next Commission meeting. Lot #13 Meter Removal - Discussion: Mike Premenko stated that all 10 meters have been removed from this lot and that is totally full with permit parked vehicles. He has received comments from various individuals stating that they are pleased with this change. First Interstate Bank - Status Report: Commission Secretary Van Duyn stated that escrow closed October 8. Work is beginning on the interior of the building to accommodate the Grand Avenue Library during its retrofit period. The exterior painting and parking lot resurfacing will occur over the next 3-5 weeks. A lot of landscaping needs to occur as well as patching and repairing of the parking lot. Poles and posts will be removed in the lot and angle parking will be striped. This lot will be all metered as daily permits with signage indicating Library parking only. There should be approximately 36 parking spaces, 14 on the lot closest to the building and 22 on the far lot. Commissioner Peterson asked how long the Library would be occupying the building. Commission Secretary Van Duyn stated that the Library would be there a minimum of 6 months. He was asked if City Hall staff would also move into the building when the retrofit occurs. Commission Secretary Van Duyn stated that it was now known at this time if City Hall staff would be required to move and that the Engineering Division was looking at structural alternatives for City Hall as it relates to the retrofitting. Long term use of this building has not been determined due to the fact that City staff could occupy this site for approximately the next 2 years. Holiday Parking - Discussion: Commission Secretary Van Duyn directed the Commission to his memorandum of October 8, regarding the 1996 Holiday Parking Waiver and his recommendation to approve a motion to waive 2- hour on street parking meter fees. A motion was made by Commissioner Peterson and seconded by Commissioner Ziegler to waive 2-hour on street parking meter fees for the period beginning Monday, December 16, 1996, through Saturday, January 4, 1996, in the entire Parking District. Parking Page 2 10/8/96 PPC Meeting enforcement officers will continue to cite vehicles occupying the free on- street metered spaces for more than two hours. 5. CORRESPONDENCE: None 6. ORAL COMMUNICATIONS: The Commission discussed Mayor Drago's memorandum regarding parking citations given to vendors and contractors with commercial licenses. The Mayor has requested that the Parking Authority research this issue to determine if other cities are exempting vendors and contractors with commercial licenses from parking tickets because they are performing services to the downtown businesses. Commission Secretary Van Duyn stated that he has solicited comments from Mike Premenko and Officer Dickson regarding the Mayor's memorandum and will provide a response to him based on their research. ADJOURNMENT: There being no further items for discussion, the meeting was adjourned at 5:33 p.m., to November 12, 1996, 5:00 p.m. Respectfully submitted, Commission Secretary i, Chair Page 3 10/8/96 PPC Meeting CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, SEPTEMBER 10, 1996 LARGE CONFERENCE ROOMi CITY HALL 400 Grand Avenue RE CEIVED CALL TO ORDER: ROLL CALL: Present: The meeting was called to order at 5:0t~.,~.~ Chair Giusti. ..t.)~C~i"' '"" '"' ~CL EP, I( S0. FRANCISCO Chair Giusti Commissioner Ziegler Commissioner Peterson' Also Present: Marty Van Duyn, Commission Secretary Marie Regis, Secretary II Mike Premenko, Parking Meter Collector Officer Michael Dickson MINUTES APPROVAL: Approval of Regular Meeting Minutes of August 13, 1996. Motion-Commissioner Ziegler/Second Chair Giusti: To approve the minutes of August 13, 1996, as presented. AGENDA REVIEW: No changes. AGENDA ITEMS: 432 Baden Discussion: Commission Secretary Van Duyn stated that the City Council authorized that an offer be made to purchase this property and that an offer was made. It is anticipated that the offer will be accepted because the offer is at the appraised value of the property and the owner has been very cooperative and is interested in selling. Currently preparing to place under contract a firm to relocate the current tenants located at this site. Chair Giusti asked if the neighbors are aware that the City is purchasing this Page 1 9/10/96 PPC Meeting property and that it is going to be demolished. Secretary Van Duyn stated that the neighbors are not aware at this time because the offer has not been accepted. Once the owners agree to the purchase price, then this item will be scheduled for a regular City Council meeting. The Council will take official action and a notice will be sent. Commissioner Peterson asked if this site was a single family dwelling. Secretary Van Duyn responded that it is a two unit structure and the occupants are renters. An update will be provided to the Commission at the next regular meeting. Lot #9 Status Report: Commission Secretary Van Duyn stated that the work on this lot has not been completed. Under the agreement the City has with Mr. Giorgi, he is to have the work performed and the City will pay for the completion of the work based on a contract he was to have with a paving contractor. It is the City's understanding that the contractor was pulled off of the work at Lot #9 to do other emergency work elsewhere. Recently there has been some debate with the contractor and the Engineering Division as to the financing arrangements as to how the contractor would get paid. The contractor is concerned that they have not seen any money and wondering why they have not been paid. The contractor has been informed that the structure of the agreement between the City and Mr. Giorgi was that Mr. Giorgi contracts with the contractor to do the work. Mr. Giorgi is to pay the contractor and the City would reimburse Mr. Giorgi based on submitted receipts and invoices. Until the City sees these items and some acceptance of the work, the City will not pay any monies. It appears that Mr. Giorgi has failed to inform his contractor of this condition. Commissioner Peterson asked if Secretary Van Duyn knew when the work would be completed. He responded by saying that he has no idea of the timing for the completion of the work. Secretary Van Duyn was going to call the contractor today, but was asked by the Engineering Division to hold off on that call until they can assess the issues that they have with the work. He stated that if the agreement needs to be changed, then Staff will need to go back to the City Council for approval of a new agreement. Secretary Van Duyn reported that there was some good news as far as work being done for the electrical work for the signalization improvements for the right turn lane. There has been some work done by the paving contractor as of today, so work has not totally stopped. It is the City's intent to move the work along as rapidly as possible. Lot #13 Meter Removal - Discussion: Mike Premenko made a suggestion to remove the 10 meters on Lot #13 and make the parking lot all permit parking. Only four of the 10 meters are used primarily at the lunch hour. Since the Page 2 9/10/96 PPC Meeting First Interstate Bank building appears to be progressing and Lot #9A will be completed soon he suggested that the meters be removed. Secretary Van Duyn agreed with Mike Premenko's suggestion on the strength that Lot #9A will have both permit and meter parking. Motion made by Commissioner Ziegler/Second by Commissioner Peterson that the existing meters at Lot #13 be removed and convert the lot to all permit parking. First Interstate Bank - Status Report: Commission Secretary Van Duyn stated that the City's offer has been accepted by Wells Fargo Bank. The City had to go through the formality of sending in an amended counteroffer approved by the Council. The City has received a letter confirming a closing date in December. There is a difficulty with this closing date because a condition of the City Council's approval was that the City would have the First Interstate Bank building in time to provide for the temporary housing of the Library while it is going under seismic retrofit work. He stated that he heard on September 9 that Wells Fargo is aware of the City's problem with the Library move and is considering moving the close date up to October. Confirmation should occur in the next several days. The immediate proposal for the First Interstate parking lot is to make the primary portion of it metered. Secretary Van Duyn stated that discussion needs to occur with the Library, Police Department and others as to how the remaining portion should be designed. There may be an opportunity to sublet the automated teller machine which would affect the parking requirements. If there is no sublet opportunity, angle parking may be placed on a portion of the lot as well as some short term meters for Library visiting purposes. These issues should be clarified by the next Parking Place Commission meeting. Secretary Van Duyn stated that as soon as the City takes possession of the First Interstate Bank building, it will be signed and as many meters as possible will be installed. eo Holiday Parking - Discussion: Commission Secretary Van Duyn stated that he had been briefed by Mike Premenko regarding past years' practices. Mike Premenko had suggested to Secretary Van Duyn that the Commission approve a blanket holiday parking benefit for all of the district meters. The dates suggested for this benefit would be from Monday, December 16, 1996, through Saturday, January 4, 1997. The Commission agreed that all two hour on-street meters within the entire district be included in this program during the dates suggested. Secretary Van Duyn requested that the Commission allow Staff to place this item on the next agenda as "Holiday Parking, 2 hour meters - December 16, 1996 through January 4, 1997". Page 3 9/10/96 PPC Meeting 5. CORRESPONDENCF: None 6. ORAL COMMUNI(~ATION$: None ADJOURNMENT: Them being no further items adjourned at 5:23 p.m., to October 8, 1996, 5:00 p.m. Respectfully submitted, for discussion, the Ma~~usti, Chai"~~r meeting was Page 4 9/10/96 PPC Meeting CITY OF SOUTH SAN FRANCISCO INTER-OFFICE MEMORANDUM DATE: TO: FROM: SUBJECT: October 8, 1996 Parking Place Commission Marty Van Duyn, Parking Place Commission Secretary 1996 HOLIDAY PARKING WAIVER In an effort to encourage holiday shopping in the Downtown area, it has been the tradition of the Commission to waive 2-hour meter charges for a given period during the year-end holidays. It is recommended that the Parking Place Commission approve a motion to waive 2-hour on street parking meter fees for the period beginning Monday, December 16, 1996, through Saturday, January 4, 1997, in the entire Parking District. Parking enforcement officers would continue to cite vehicles occupying the free on-street metered spaces for more than two hours. Parking Place Commission Secretary CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, AUGUST 13, 1996 LARGE CONFERENCE ROOM, CITY HALL 400 Grand Avenue CALL TO ORDER: The meeting was called to order at 5:08 by Chair Giusti. ROLL CALL: Present: Chair Giusti Commissioner Ziegler Absent: Commissioner Peterson Also Present: Marty Van Duyn, Commission Secretary Marie Regis, Secretary II Mike Premenko, Parking Meter Collector MINUTES APPROVAL: Approval of~egular IVl~ting Minutes of June 11, 1996. Motion-Commissioner Ziegler/Second CTR'air GiustL¥~l'o approve the minutes of June 11, 1996, as presented. AGENDA REVIEW: No change~ _m AGENDA ITEMS: a. 432 Baden Acquisition: Commission Secretary Van Duyn stated that he had previously spoken to the Commission regarding acquiring additional lots for parking on the 400 block of Baden. Staff has been requested by the owner of 432 Baden to review that site for acquisition by the City. An appraisal has been performed with a value of $260,000 for the site. This item will be on the City Council's Executive Session on August 14. If the Council wishes to acquire the property, it would be purchased and probably improved with Page 1 8113/96 PPC Meeting Redevelopment Agency funds unless the Council wants to expand the parking district. Once the City owns the property, they can petition to expand the parking district boundaries. If the parking district is not expanded, Staff would recommend that the lot be administrated by the Parking Place Commission. Staff believes that this lot would have approximately 20 spaces. Commission Secretary Van Duyn stated that he and Bob Beyer personally surveyed a good portion of the businesses on Grand Avenue. The interest expressed was very positive for a parking lot and that it should be all day parking or monthly parking. Staff will report back to the Commission as to the Council's decision. There will be some difficulties with this lot because there is a house on it that needs to be demolished and the tenants need to be relocated. Chair Giusti asked if the lot would be permit parking. Staff responded that was the intention at this time. Lot #9 Status Report: Commission Secretary Van Duyn stated that the work has begun on the lots with concrete being poured. The deadline for the completion of the improvements is September 9, 1996. Based on the progress so far, it should be completed by the deadline date. Chair Giusti asked why there was a deadline. Staff stated that in order to expedite the work, the City agreed to have Mr. Giorgi contract to have the work performed but there had to be a date of completion in the formal agreement. Lot ~ has been closed because of this agreement. Once the land transfers ownership, the City lost the public parking privilege for the lot. The City did get a break in respect to parking at the First Interstate Bank building, which is item #4d on the agenda. Staff requested that item be discussed next. Chair Giusti agreed that item g4d could be discussed next but had one question in regards to Lot #9. She wanted to know if the alleyway behind the City's old Lot #9 will still be accessible for people to walk to Airport Boulevard. Staff stated that Mr. Giorgi has plans to redesign portions of the lot but not close the alleyway. Mr. Giorgi's plan is to remove the concrete island and put in perpendicular spaces down both sides of the lot. First Interstate Bank - Status: Commission Secretary Van Duyn stated that when the bank moved out in July, people began parking in the First Interstate Bank parking lot at no cost. The City has dghts to use that parking lot according to the agreement with First Interstate Bank. The agreement basically states that when the parking lot is not used for bank business purposes the City has the right to use it for public parking and can charge for it. The City has decided not to enforce any type of paid parking at this site at the current time because of the construction of the new lot at Baden and Linden and the possible purchase of the First Interstate Bank site. The City should be informed in the next few days whether the City has been Page 2 8/13/96 PPC Meeting awarded the purchase. The purchase of the entire site would use Redevelopment funds. If the City is awarded the purchase, the building would be used to house the Library during its retrefit. As far as the parking spaces are concerned, the spaces that hug the building would be designated as short term meters for people visiting the Library. The remaining spaces would be designated as two hour meters. Co Slurry Seal Improvements - Status: Mike Premenko reported that all lots have been sealed and the lots on Baden have been striped as well as Lot 13 on Miller and Lot 4 on Grand. He said that the company hired to perform the work did a great job and followed his plan that was presented during the preconstruction meeting. All lots will be finished at 10 a.m. on Thursday, August 15. There was one preblem with Lot 12 where the surface sank due to the weight of the truck on it. The area is approximately 40 feet long and 10 feet wide. Apparently there is a water leak under the surface and the weight of the truck caused one section to sink and raise another section. He contacted Engineering immediately who barricaded it off because it is a hazard. Public Works Department will tear it up to determine the cause of the problem. There was also a problem with traffic because the sealing of the alleyways was not coordinated with the sealing of the parking lots. There was also an initial preblem with the striping because a 72-hour notice was to be given which did not occur. Fortunately, Staffwas aware of the potential problem and removed the notices in a timely manner as not have all the parking lots closed at once thereby eliminating complaints. Secretary Van Duyn stated that there was some good news as far as the cost of the program. He had received an Engineer's breakdown on the cost of the program. The cost for the Parking District lots excluding administrative expenses is $10,816. Mike Premenko was complimented on his efforts on staying on top of the project and ensuring that things went as smooth as they did. Mike Premenko stated that the lots should last about 10 years. He suggested that the next time the lots are sealed that they be done on a staggered basis and not all at once. 5. CORRESPONDENCE: None 6. ORAL COMMUNICATIONS: None Other Discussion: Mike Premenko stated that Lot #13 at Cypress and Miller currently has ten meters in it. If the City acquires the First Interstate Bank preperty, the meters should be removed and the entire lot converted to permit parking only. This item will be placed on the agenda for the next regular meeting of the Commission. Page 3 8/13/96 PPC Meeting Chair Giusti asked if Lot #13 was used by Genentech this year. Mike Premenko stated that they did not. Genentech used the lot behind States Tavern and Lot #1. Chair Giusti asked if Genentech poked holes in the lot for their tent. Mike Premenko said that they did but the holes were fixed. Commission Secretary Van Duyn apologized to the Commission for not having a special meeting regarding "Genentech Comes to Town." He had been informed by the Manager's office that the matter was taken care of and presumed that this item did not have to come back to the Commission annually. He assured the Commission that this oversight would not happen again. Initially Genentech was going to require a lot only one day, but subsequently shut down the lot for three days. ADJOURNMENT: There being no further items for discussion, the meeting was adjourned at 5:38 p.m., to September 10, 1996, 5:00 p.m. Respectfully submitted, Commission Secretai~j ~a~~usti, Chair Page 4 8/13/96 PPC Meeting CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, JUNE 11, 1996 LARGE CONFERENCE ROOM, CITY HALL 400 Grand Avenue III. CALL TO ORDER: The meeting was called to order at 5:02 by Chair Giusti. ROLL CALL: Present; Chair Giusti Commissioner Peterson Commissioner Ziegler Also Present: Marty Van Duyn, Commission Secretary Marie Regis, Secretary II Officer Michael Dickson MINUTES APPROVAL: Approval of Special Meeting Minutes of May 13, 1996. Motion-Commissioner Peterson/Second Chair Giusti: To approve the minutes of May 13, 1996. AGENDA REVIEW: No changes CONSIDERATION OF A RESOLUTION APPROVING TRANSFER OF LOT #9. AND AUTHORIZATION OF FUNDS FOR THE IMPROVEMENT OF A NEW LOT AT THE SOUTHWEST CORNER OF BADEN AND LINDEN AVENUES. Commission Secretary Marty Van Duyn spoke to the Commission on this item. He stated that Staff is requesting that the Commission approve the authorization of the transfer of lot #9 to the corner lot as well as funding for the improvements of the new lot. A correction that needs to be made in the resolution is in regards to the cost of said improvements from the approximate cost of $50,000 based on the Engineer's estimate in the original resolution, to $69,700 which is taken from the actual bid that Page 1 6/11/96 PPC Meeting was received from Mr. Giorgi. The Commission asked if Mr. Giorgi was suppose to put money up front first and then be reimbursed by the City. The Secretary stated that there is a reimbursement agreement with Mr. Giorgi. His portion of the agreement is to dedicate the corner property and also contribute the right of way totaling approximately $50,000. The difference in the costs of improvements is from the Engineer's estimate and the actual bid amount that Mr. Giorgi received from Interstate Grading, which is the company the City recommended to Mr. Giorgi. The Secretary stated that when he originally presented this item to the Commission, he estimated that the cost would be approximately $70,000. The comer parking lot will be broken out with 11 spaces metered and the remainder for permits totaling 25 spaces. The Secretary explained that the current Lot #9 has meters that are not being filled and is felt that situation may change because people are parking illegally now on the dirt lot. The Commission asked if the lot was used before when the gas station was there. Officer Dickson commented that the gas station had towed cars off their lot and that Lot 9 is a daily permit lot as well as metered. When Mr. Giorgi takes Lot 9 and turns it into parking for his building and the City takes the corner lot and uses it for public parking, there will be a different type of use because there will be no other choice or alternative for people but to use the City lot since there will be no dirt lot available for free parking. The Commission asked if there will be a red box available to purchase daily permits. The Secretary responded that there will be a red box from which to purchase permits. He explained that part of the theory is that the meters that are on existing lot 9 are not being used to capacity, the current number of metered spaces is 4 or 5. The number of meters spaces on the new lot will increase to 11 and, if the demand arises, the entire corner lot would be metered. It is felt to be easier to add meters than to remove them from lots. The Commission asked about the resolution and what had been changed. The Secretary responded that the only change to the resolution was the dollar amount from $50,000 to $69,700. Commission asked if the dollar amount included the landscaping or if that work was going to be performed by City staff. The Secretary responded that the landscaping work was part of the bid and would be performed by Interstate Grading although the City would maintain it. The work on the parking lot should begin within 30 days. Commissioner Ziegler made a motion to accept the resolution to approve the creation of a new parking lot replacing current parking lot #9 and provide Parking District funds for the improvement of said parking lot to be located at the southeast corner of Baden and Linden Avenues. Motion was seconded by Commissioner Peterson seconded the motion and was approved. Page 2 6/11/96 PPC Meeting VI. A RESOLUTION APPROVING THE USE OF PROPERTY ADJACENT TO PARKING LOT #9 AS A LIMITED TERM PUBLIC PARKING LOT ADDED TO PARKING DISTRICT NO. 1 AND DESIGNATING SAID LOT AS PARKING LOT #gA. Secretary Van Duyn explained that this resolution will officially designate the new leased lot as Lot #9A. Once the City has acquired, paved and improved it, the Parking District will manage this lot and that it will be added to the Parking District inventory. Under the terms of the lease, the Parking District will operate and manage it as they would any other public lot under their jurisdiction including any changes in the future such as adding meters or changing the space designations. The lease is for three years and it is believed that the lease will be extended because of the option to renew in the agreement with Mr. Giorgi. The Commission asked who owns this property. The Secretary said that Mr. Giorgi owns the property and that the City will be leasing it. Commissioner Peterson made a motion to approve the use of property adjacent to parking lot #9 (APN 012-335-600) as a limited term public parking lot added to Parking District No. 1 and designating said lot as parking lot 9A. The motion was seconded by Commissioner Ziegler and was carried. CORRESPONDENCE None ORAL COMMUNICATIONS Discussion of proposed ordinance amendments related to attendance of board members/commissioners occurred. The Secretary explained that ordinances have been drafted for all boards and commissions in the City. He explained that the draft ordinance amends the Parking Place Commission ordinance in two areas. One being that the council can declare a vacancy for a commissioner's failure to attend three consecutive regular meetings rather than four in the existing ordinance and the second being that wording has been added to include failure to attend more than one-third of the regular meetings within a rolling twelve month period can also cause a vacancy. A copy of the Commission's attendance was given to all Commissioners. They were informed that their attendance would be recorded by the Department of Economic and Community Development and would be provided to the Manager's office as needed. First Interstate Bank: The Secretary stated that the City has been trying to get a lead on the First Interstate Bank property. The City has recently been informed that it is going to be sold and will be told what the set price is for the property. Once the asking price is determined, the Council will be informed and, if they want to pursue Page 3 6/11/96 PPC Meeting the purchase of this property, including the parking lot, then an offer will be made for the property. The City would like to purchase the property, keep the parking lot and place the lot in the Parking District. Croatian Hall Building: The Commission inquired as to what, if anything, was going to be done to this building. A suggestion was made to create little shops in this building that could attract customers for the downtown area. The Secretary responded that he did not know what was going to happen with that building but he did state that a proposal is going to the Council/Redevelopment Agency authorizing a contract with Economic Development Systems to provide a retail recruitment and revitalization plan for the downtown area. This firm specializes in marketing and leasing difficult properties in commercial areas that have had problems leasing and improving the kind of retail usage for commercial corridors or downtown areas. This company finds users and sit down with building owners and agents and structure deals for long term leases. This in turn could lead to the Commission to acquiring and managing additional parking lots or converting existing permit spaces to metered. The Commission asked if they could control the type of business entering the downtown area. The Secretary stated that to a certain extent the Commission has some control by not granting parking exceptions because the district would not have the parking for the specific use of the business wanting to establish in the area. ADJOURNMENT: There being no further items for discussion, the meeting was adjourned at 5:43 p.m., to July 9, 1996, 5:00 p.m. Respectfully submitted, I Marty Van Duyn ~' Commission Secretary Signa~t e of Chai'/~~ Page 4 6/11/96 PPC Meeting CITY OF SOUTH SAN FRANCISCO G. P CE COMMISSION SI~_ CI~I~. ETING MINUTES MONDAY, MAY 13, 1996 ALI.~ONFER~NCE ROOM, CITY HALL 400 Grand Avenue CALL TO ORDER: The meeting was called to order at 5:15 by Chairman Giusti. ROLL CALL: Present: Chairman Giusti Commissioner Peterson Absent: Commissioner Ziegler Also Present: Mayor Jack Drago Marry Van Duyn, Commission Secretary Marie Regis, Secretary II MINUTES APPROVAL: Approval of Regular Minutes of April 9, 1996. Motion-Commissioner Peterson/Second Chair Giusti: To approve the minutes of April 9, 1996. CORRESPONDENCE: None. ITEMS FOR ACTION: Recommendation for a five-space parking exception for Mr. Giorgi's showroom at 211 Linden Avenue. Commission Secretary Marty Van Duyn spoke to the Commission on this item. He explained that the City has recently granted Mr. Giorgi some Redevelopment funds and matching grants to allow him to renovate this building for purposes of his use for future retailing efforts. The site has been left unattended and has structural problems related to Page 1 5/13/96 PPC Meeting earthquake preparedness. The building needed retrofitting for earthquake purposes in order to be declared consistent with current law. The City has entered into an agreement with Mr. Giorgi and the building will be improved and converted for more furniture showroom space. Mr. Giorgi is requesting and petitioning the Commission to grant him an exception to the five-space parking requirement for that furniture showroom. Staff Report has been submitted to the Commission. The project is 3300 s.f. in area. There is public parking available in Lot #9 and on-street parking spaces that are metered throughout the area. Commissioner Peterson asked if there was going to be any selling of furniture from 211 Linden. Staff stated that there may be some retailing, but the primary purpose of this building is to be a furniture showroom. Staff also informed the Commission that there will be a significant number of additional parking spaces in connection with the land swap with Mr. Giorgi. Also, the parking lot adjacent to First Interstate Bank is located across the street. The City has an easement over that parking lot and as part of that easement obligation, the City controls that parking lot for purposes of its public use after hours, weekends and non-bank business hours, so this parking lot is also available for consumers to use adding another element of available parking after hours. Staff, therefore, recommends the Commission grant this exception. Commissioner Peterson moved to accept Staff's recommendation to grant the five-space parking exception. Motion - Commissioner Peterson/Second - Chair Giusti. Recommendation for a thirty-five space parking exception for Palm Village Restaurant at 398 Grand Avenue. The Commission asked if the Palm Village Restaurant on Spruce was going to be closed. Staff responded that all the indications to the City indicate that this will be a second restaurant for the Palm Village Restaurant. Commission Secretary Marty Van Duyn spoke to the Commission on this item. He explained that the owner of the Palm Village Restaurant is requesting a thirty-five space parking exception to allow for a new sit down restaurant at 398 Grand Avenue. Commissioner Peterson commented as to the fact that there could be problems with parking when the Nauman Lincoln Roos Funeral Parlor has services in the evening and the restaurant is open at the same time. Staff explained that the restaurant would be open until 9:00 p.m. and the lot could be full causing parking problems, although the City Hall lot is also available as well as street parking. If the restaurant is successful, there could be some strain on patrons and they might be required to walk a block or two. Staff also stated that the City's parking meter rates are very generous and comfortable as far as time to money ratio. Staff stated that the request for the thirty-five space exception is based on a maximum occupancy load for the .restaurant. The peak times of day for parking would most likely be during the lunch hour and early evening for dinner. Page 2 5/13/96 PPC Meeting Staff stated that they are looking for additional parking lots and is still pursuing purchasing a lot on the 400 block of Baden, although all attempts at purchasing property or obtaining easements have been unsuccessful. Based on all of this information, Staff recommends that the Commission grant this exception. Chair Giusti moved to accept Staff's recommendation to grant the thirty-five space parking exception. Motion - Chair Giusti/Second - Commissioner Peterson. Commissioner Peterson asked Staff about the status of the $25,000 to resurface the parking lots. Staff reported that the bid documents were being prepared last week and should go out to bid in the next week. ADJOURNMENT: There being no further items for discussion, the meeting was adjourned at 5:35 p.m., to June 11, 1996, 5:00 p.m. Respectfully submitted, M Comrnissior~cretary g atu e of Chair Page 3 5/13/96 PPC Meeting RESOLUTION NO. 96-3 A RESOLUTION OF THE PARKING PLACE COMMISSION OF THE CITY OF SOUTH SAN FRANCISCO APPROVING THE CREATION OF A NEW PARKING LOT REPLACING CURRE~ PARKING LOT #9 AND PROVIDING PARKING DISTRICT FUNDS FOR THE IMPROVEMENT OF SAID PARKING LOT TO BE LOCATED AT THE SOUTHEAST CORNER OF BADEN AND LINDEN AVENUES WHEREAS the City of South San Francisco owns and the Parking Place Commission of the City of South San Francisco operates, a public parking lot located at 209 Baden Avenue (APN No. 012-335-610), said lot being described as Lot No. 9 of Parking District No. 1; and WHEREAS the Parking Place Commission has been established to carry out the provision of Streets and Highways Code Section 35550 et. Seq. with regard to the City's Parking District; and WHEREAS the land comprising said lot No. 9 is being traded by the City of South San Francisco for a similar sized parcel located at the southeast comer of Baden and Linden Avenues, for the purpose of creating a public parking lot at this location; and WHEREAS it is the intention of the Parking Place Commission that this parking lot replace parking spaces provided within existing Lot No. 9 and that this new lot be designated as Lot 9 of Parking District No. 1; and WHEREAS this lot will be operated and maintained by the Parking Place Commission and the lot is intended to be improved consistent with the minimum standards required by the Commission in the operation of all public parking within its control; and WHEREAS the Parking District has sufficient reserve funds to provide for the improvement of this new Lot No. 9 NOW, THEREFORE, BE IT RESOLVED by the Parking Place Commission of the City of South San Francisco, CA, that it hereby approves and adopts the following: The property located at the comer of Baden and Linden, ( Parcel B, Block 141 Map of South San Francisco, Plat No. 1, dated April 22, 1996, Attached Exhibit "A") is hereby designated as Parking Lot No. 9, of Parking District No. 1 City of South San Francisco, CA. That an amount not to exceed $69,700 be set aside for the purpose of reimbursing the costs of improvements for Parking Lot 9 and that the Commission Secretary is hereby authorized to disburse District funds for this purpose. I hereby certify that the foregoing resolution was introduced and adopted at a regularly scheduled meetin8 of the South San Francisco Parking Place Commission held on the llthday of June ,1996 by the following vote: AYES: Chair Giusti, Commissioner Peterson, Commissioner Ziegler NOES: ABSENT: ATTEST'~ -2- RESOLUTION NO. 96-4 A RESOLUTION OF THE PARKING PLACE COMMISSION OF THE CITY OF SOUTH SAN FRANCISCO APPROVING THE USE OF PROPERTY ADJACENT TO PARKING LOT #9 (APN 012-335-600) AS A LIMITED TERM PUBLIC PARKING LOT ADDED TO PARKING DISTRICT NO. 1 AND DESIGNATING SAID LOT AS PARKING LOT 9A WHEREAS the City of South San Francisco has leased property located on Baden Avenue adjacent to Parking District Lot No.9, and specifically described as Parcel "A" of Block 141 Map of South San Francisco, Plat No.1; and WHEREAS the City Council of the City of South San Francisco has leased said property for a period of three years with options to extend; and WHEREAS the City Council of the City of South San Francisco has leased this property for the purpose of providing additional public parking within Parking District No. 1 and further intends to utilize Downtown Central Redevelopment funds to improve this site as a parking lot; and WHEREAS the Parking Place Commission has been established to carry out the provision of Streets and Highways Code Section 35550 et. Seq. with regard to the City's Parking District; and WHEREAS the City Council requests that during the term of this lease that this temporary parking lot be administered consistent with the authorities of the Parking Place Commission to operate, manage and maintain Parking Facilities within the Parking District NOW, THEREFORE, BE IT RESOLVED by the Parking Place Commission of the City of South San Francisco that Parcel "A" of Block 141 Map of South San Francisco, Plat No. 1, as indicated in attached Exhibit "A", dated April 22, 1996, is hereby designated as Parking Lot No. 9A of Parking District No. 1, City of South San Francisco, CA., consistent with the terms and conditions of the lease agreement entered into between the City of South San Francisco and Robert and Kathleen Giorgi dated ,1996 and that the Parking Place Commission will manage this lot consistent with current Parking District operation. I hereby certify that the foregoing resolution was introduced and adopted at a regularly scheduled meeting of the South San Francisco Parking Place Commission held on the day of .Tune , 1996 by the following vote: AYES: NOES: ABSTAIN: ABSENT: Chair ~it~ti, Commissioner Petorson, Commissioner Ziogler ATTEST: Secre~ -2- CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES TUESDAY, April 9, 1996 LARGE CONFERENCE ROOM, 400 Grand Avenue '~ ~¥ 1~ P12:05 CALL TO ORDER: ROLL CALL: The meeting was called to order at 5:02 by ~R~ Dro-tem Ziegler. Present: Chairman pro-tem Ziegler Commissioner Peterson Absent: Chairman Giusti Also Present: Marty Van Duyn, Commission Secretary Mike Premenko, Meter Repairer/Collector Marie Regis, Secretary II MI NUTES APPROVAL: Approval of Regular Minutes of February 13, 1996. Motion was made, seconded and carried. AGENDA REVIEW: No changes were made. CORRESPONDENCE: None. ORAL COMMUNICATIONS: 400 Block of Baden Avenue: Staff reported that there has been no success in securing either easements or any other properties. There is only one interested property owner. Staff will continue working on this area. Page 1 4/9/96 PPC Meeting ORAL COMMUNICATIONS (continued) Giorgi Property Exchange and 200 Block of Grand Avenue: Staff stated that the City currently owns Parking Lot #9 with 22 spaces, 18 of which are monthly/daily and 4 are metered. The Parking District manages this lot. Staff is working on an arrangement with Mr. Giorgi to swap his property located on the corner of Linden and Baden, which is a 75 x 140 square foot lot, with the City-owned parking lot #9. Both lots are equal in size. The two lots in between these, which Mr. Giorgi owns, would be taken back by the City on a lease basis for a minimum of 3 years. Mr. Giorgi wishes to expand his facilities from south to north on Baden ultimately building a facility that would capture all the property up to the comer parking lot. Mr. Giorgi would put in his own parking facility off the alleyway. Staff reported that one of the objectives of this project is to clean up the corner lot and obtain some temporary parking from the two lots that would be taken back on the lease basis. The two lots measure 100 feet wide by 140 feet deep. This property would be managed by the District as well as the new corner lot. Preliminary plans from Engineering for this site were presented. Staff reported that no agreements have been signed, but once that point is reached, the Commission would need to adopt resolutions accepting the transfer of the properties and determine what the parking facilities on the site would be; the metering, distribution of spaces, number of meters versus number of monthly/daily spaces. Staff discussed some of the dynamics in regard to this project that do not change the basic concept. There will still be a 75 foot wide parking lot, approximately 21 spaces for permanent City lot facility that will replace the existing Lot #9 and a temporary lot leased for approximately 3 years that has roughly 26 parking spaces located adjacent to the comer. Another aspect, which does not affect the parking or change the number of parking spaces, is that the City Council has the desire to put an additional exclusive right turn lane on Baden which will take an additional 12 feet of frontage from this property. Mr. Giorgi is giving the City that 12 feet in exchange for the City incurring the cost for surfacing the new lot and the meters that are placed on it. The additional parking, that will be leased from Mr. Giorgi, will be paved at the same time as the corner lot as well as the additional right turn lane. Resurfacing of existing Lot #9 will be paid out of Redevelopment Agency funds but the lot would still be managed by the Parking District and would also receive the revenues from this lot. Landscaping of the perimeter of the new sites as well as lighting will be performed and maintained by the City. Staff stated that the best cost estimate, as far as the Parking District's obligation, is roughly $70,000. The Commission inquired if the work will be contracted out. Staff stated that the City is trying to have Mr. Giorgi contract the work out in order for it to be done as soon as possible and meet the City's required specifications.. Staff stated that this concept was submitted to the City Council approximately one year ago and already has an environmental clearance and prior use permit approval which can still be used. Page 2 4/9/96 PPC Meeting ORAL COMMUNICATIONS (continued) 211 Linden: Staff reported that Mr. Giorgi has been successful in getting the Redevelopment Agency to loan some money to rehabilitate the old Melody Paint Building to bring it back as close to its original design as possible when it was the State's Theater. Mr. Giorgi's intention is to use it as a showroom and sales for his furniture store. Mr. Giorgi is looking for an exemption to the parking and, has submitted a letter requesting this exemption. At the Commission's next regular meeting a request for this exemption will be . presented. Staff reported that they have another request for a parking exemption for a Chinese restaurant on Grand and Maple that will be presented to the Commission at the next regular meeting. Commissioner Peterson inquired about an item on the City Council Agenda of April 10 regarding a resolution to increase the penalty for overtime parking. Her concern is that the Parking Place Commission should be notified before any parking related items are placed on the Council's agenda. Staff stated that a copy of the Staff Report will be provided to all members of the Commission and in the future will attempt to inform the Commission in advance. ADJOURNMENT: There being no further items for discussion, the meeting was adjourned at 5:48 p.m., to May 14, 1996, 5:00 p.m. Respectfully submitted, Signature of Chair Page 4 4/9/96 PPC Meeting CITY OF SOUTH SAN FRANCISCO PARKING PLACE COMMISSION REGULAR MEETING MINUTES CALL TO ORDER: ROLL CALL: Present: TUESDAY, February 13, 1996 LARGE CONFERENCE ROOM, CITY HALL 400 Grand Avenue "~' ~ ~'~ ~ ! V~ ~ · c~ ~g lI ~9:13 The meeting was called to order at 5:14 by Chair Giusti. Chairperson Giusti Commissioner Ziegler Absent: Commissioner Peterson Also Present: Councilman Eugene Mullin Marty Van Duyn, Director of Economic and Community Development Bob Beyer, Economic Development/Redevelopment Project Manager Dennis Chuck, Associate Civil Engineer Mike Dickson, S.S.F. Police Officer Mike Premenko, Meter Repairer/Collector Dan Moseley, Commission Secretary Marie Regis, Secretary II MINUTES APPROVAL: Approval of Regular Minutes of January 9, 1996. Motion was made, seconded and carried. AGENDA REVIEW: No changes. CORRESPONDENCE: Secretary Moseley reported that he heard from Dr. Soohoo following the conclusion of the holiday parking waiver. A year ago Dr. Soohoo was displeased that the waiver did not include his business on Baden Avenue. Dr. Soohoo called to say how pleased he and his customers were this year and that his thanks be passed on to the Commission. ORAL COMMUNICATIONS: Informal discussion of downtown development issues occurred. Marty Van Duyn, Director of Economic and Community Development Department, reported that he and Bob Beyer have been looking at some sites in the downtown area with the Redevelopment Agency to secure in the hopes of converting some into additional parking off street and for downtown users. Several sites have been identified and sharing of this information with the Commission, as has been done with the City Council, is felt to be important. As things progress, the details, cost, obligation of the Commission, etc. will be brought before the Commission for discussion. Bob Beyer explained the development strategy used in order to meet the needs of the merchants: 400 Block of Baden Avenue. Not to put additional parking on Grand Avenue, but behind Grand. Try and maximize what started with alleyways or walkthroughs. Have explored with some residents if they are interested in selling their property. One owner is interested. 200 Block of Baden Avenue. There is a parcel available now in this area and is being looked into. Cypress & Baden. It is feasable to acquire a parcel at Cypress & Baden Avenue and possibly closing Cypress and enter into an agreement with the Bank to expand in the future to erect a parking structure. Linden Avenue. Wells Fargo and First Interstate merger could be a new possibility. Bob Beyer has been asked by the City Manager to begin looking into this possibility by contacting Wells Fargo. The City could be placed first on a list to acquire a lot for potential new parking when one of the branches closes. Page 2 2/13/96 PPC Meeting ORAL, COMMUNICATIONS continued ITEM FOR ACTION: ADJOURNMENT: Respectfully submitted, ~' Marty/~arjl Duyn Cor~on Secretar(f,/ Tradin.a Parcels on Baden. Mr. Giorgi owns a corner parcel. Perhaps the City could trade the City's parcel for one of his City's that is located in the same block and work out some sort of lease agreement for other lots on the same block. Chairperson Giusti requested and obtained clarification as to the different parcels' locations. She also asked about the funding for these efforts and was informed that the acquisition of the land would use Redevelopment Agency funds and the development of the site would use Parking Place funds. Election of a Chairman and Chairman pro tern; appointment of a Secretary and Secretary pro tem. Commissioner Ziegler nominated Mary Giusti for the position of Chairman of the Parking Place Commission. Motion was made, seconded and carried. Chairperson Giusti Chairman pro tern. approved. nominated Barbara Ziegler as Motion was made, seconded and Marty Van Duyn was appointed as Secretary and unanimously approved. The position of Secretary pro tern was not deemed necessary. There being no further items for discussion, the meeting was adjourned at 5:32 p.m., to March 12, 1996, 5:00 p.m. Page 3 2/13/96 PPC Meeting City may go in, if necessary, and do a condemnation action. Nothing has been decided by the Council at this time. The City cannot pay much more than the appraised value by law. The Planning Division has been asked to do a study regarding parking conditions in this area and probably will make a recommendation to expand the Parking District to include this area. Chair Giusti asked if the Parking District had a budget that allows them to purchase property or tells them how much is allocated to purchase different items. Secretary Van Duyn stated that there is a reserve account for the District as well as a budget. Chair Giusti requested a copy of the budget and a copy of the reserve account statement be sent to the Commission. Secretary Van Duyn will provide these items to the Commissioners. Additional discussion occurred regarding the budget. 6. CORRESPONDENCE: Staff received a copy of a letter that was sent to the Manager's office from an individual who resides in Brisbane complaining that he had received a citation when he parked in a lot that did not have a meter. He did not understand how he could be cited when there were no signs or meters for him to deposit the fee. Staff is researching this issue to obtain details of the incident. 7. ORAL COMMUNICATIONS: Secretary Van Duyn stated that there may not be any items from the Staff for next month's agenda and asked if the Commission had any items to be included. The Commission had no items for next month's agenda. Commissioner Peterson suggested that the December meeting be canceled. Secretary Van Duyn suggested that if something does occur that the Commission needs to meet, a special meeting can be called. The Commission agreed that the December meeting be canceled. Motion-Commissioner Peterson/Second-Commissioner Ziegler to cancel the December 10, 1996, meeting. ADJOURNMENT: There being no further items for discussion, the meeting was adjourned at 5:40 p.m., to January 14, 1996, 5:00 p.m. Respectfully submitted, Page 3 11/12/96 PPC Meeting