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HomeMy WebLinkAbout1983 Parking Place MinutesCALL TO ORDER: ROLL CALL: AGENDA REVIEW: MINUTES: CORRESPONDENCE: OLD BUSINESS: Revised Draft Resolution of the Parking Place Commission Parking Study REGULAR MEETING PARKING COMMISSION TUESDAY, DECEMBER 13, 1983 c:~'~]~, V~....~ The meeting was called to ~e~l~ 3~.m. by Chairman David Sciandriou' SA~ p~h'K '4NOlsC0 Present: Chairman David Sc~andr~ Commissioner Dennis Rosa~a Commissioner Donald Ross A1 so Present: Arrived 3:18 Police Officer Michael Dickson Associate Planner Maureen K. Morton Finance Director Barry R. Lipton No change. The regular minutes of November 8, 1983 were approved. 1. Revised draft Resoltuion of the Parking Place Commission. 2. Parking Survey. The Commissioners were pleased with the revisions made and commented it would provide a good guideline for them. Motion/Seconded - Commissioner Ross, Commissioner Rosaia to accept the Resolution as written. Commissioner Sciandri inquired if the study being made by the Community Development could eliminate the hiring of an outside parking consultant. Associate Planner stated they are gathering information for the consultant. They are cataloging land use~ by type and square footage so that when a new proposal comes under the 200' radius, it can be calculated based on the existing land useage the required number of parking spaces. The parking consultant would be hired to: 1. Check existing lots for location, whether it would be adapatable for multi level structure. 2. Possibility of adding lots instead of a multi level structure. Page 2 Parking Commission Mi' December 13, 1983 es Parking Study (continued) Baden Avenue Lot Christmas Free Parking 3. Feasibility of selling existing lots for a better location. 4. Methods of financing. 5. Study to be made before the bonds are retired June 1985. Chairman Sciandri mentioned when the bonds are retired, June 1985, the Parking District may be disbanded. The Director of Finance stated the Parking Commission's existence is not contingent upon the outstanding bond. It is contingent upon the City operating a Parking District as an entity amd 'having a commission govern the operation. As easily as the District was created it can be easily disbanded. There is no indication from the City Council that they want to disband because there is still a need for controlled use, controlled growth and a bridge with the Planning Commission. The bid award of $58,000 will be awarded by the City Council December 14. It is $7,000 less than what was budgeted. The work will be done between now and March, dependent upon the weather. On December 27, the Parking Meter Collector/Repairman will remove the Christmas free parking signs. It was requested through Officer Michael Dickson that a 2 hour grace be granted during the morning. Motion/Seconded - Commissioner Ross, Commissioner Rosaia to adjourn the meeting. The meeting was adjourned at 3:30 p.m. Respectfully submitted, REGULAR MEETING PARKING COMMISSION TUESDAY, NOVEMBER 8, 1983 SMALL CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: AGENDA REVIEW: MINUTES: PETITION: OOSION~ N¥$'0S The meeting was called to order at 3:12 p.m. by Chairman David Sciandri. Chairman David Sciandri Commissioner Dennis Rosaia Commissioner Donald Ross A1 so Present: Finance Director Barry R. Lipton Associate Planner Maureen K. Morton Ms. Alice Leary Ms. Shirley Cauterucio 1. Two representatives present regarding petition on increased parking permit fee. 2. Community Development's draft - Resolution of the Parking Place Commission. The regular minutes of October ll, 1983 were approved. Mrs. Shirley Cauterucio (West Coast Church Supplies) 482 Comerwood Court, South San Francisco and Ms. Alice Leary (Richard's Gifts) 230 Pine Street, Millbrae were in attendance. Ms. Cauterucio was requested by Mr. John Penna to express his opinion, that two representatives ap- pearing before the Commission would not bear any impact. They would like to take a poll of the merchants and return, with no attendance restriction, for the December meeting. The following views were voiced by the represenatives: Did take offense to the letter addressed "Dear Ladies" as there were signatures of gentlemen on the petition, merchants and employees. Ms. Cauterucio stated she did not see the legal notice which was published in the Enterprise Journal. The Downtown Merchants Association should have been informed of this increase. Had they known, representatives would have been present at the meeting to voice their opinions. Page 2 Parking Commission Minutes November 8, 1983 PETITION (continued) 3. Doubling permit parking fee with no explanation. Presumed it was to purchase the Baden Avenue lot, however, it was the consensus that another parking lot was needed. The increase may be all right for those who park all day, but for out-of-town part time workers, it is another situation. Customer complaints: .meters are not accurate; nOt enough free parking especially with the street sweeping schedule; need lighting behind the Bay View Federal Savings parking lot. The Commissioners clarified the following: 1. Chairman Sciandri personally spoke to a member of the Downtown Merchants Association of the increase. 2. The necesSity for increasing the fee: a. Additional expense of paying for the lighting in all the lots. b. $30,000 budgeted for restripingand repaving the lots. c. $10,000 budgeted for parking study. d. Purchase of Baden Avenue lot. e Availability of monthly parking permits at the Finance Department for $15.00, which breaks down to 75¢ per day. e The Parking District does not have jurisdiction of the street sweepers, cracks in the sidewalk, speeding, etc. Generally, the non metered zones are not within the District. The parking lot behind Bay View Federal Savings and Loan is private property. Commissioner Rosaia stated half of Baden Avenue lot, when developed, will be for permit parking. Since the lot is situated behind Richard's Gifts, Bronstein's Music and West Coast Church Supplies, could they develop a rear entrance for the convenience of everyone. Page 3 Parking Commission Minutes November 8, 1983 CORRESPONDENCE: OLD BUSINESS: NEW BUSINESS: Consideration of Holiday Free Parking Draft Resolution of the Parking Place Commission None None Motion/seconded - Commissioner Ross, Commissioner Rosaia the holiday free parking will be effective from December 12 through December 26, 1983 on Grand Avenue only. The Director of Finance introduced a draft resolution prepared by Community Development which would serve as a guideline for the Parking Commission. The reso- lution was discussed at length, the Commissione~ re- quested if it could be revised for additional flexi- bility. The Associate Planner agreed to this. She further stated it is going to be very difficult and time consuming to gather all the information needed, and is almost certain that there is going to be a shortage of parking space. Motion/seconded - Commissioner Ross, Commissioner Rosaia that the meeting be adjourned. Meeting adjourned at 4:13 p.m. Respectfully submitted, REGULAR MEETING PARKING COMMISSION TUESDAY, OCTOBER ll, 1983 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: MINUTES: AGENDA REVIEW: CORRESPONDENCE: OLD BUSINESS: The meeting was called to order at 3:10 p.m. by Chairman David Sciandri. Present: Chairman David Sciandri '. Commissioner Dennis Rosaia Commissioner Donald Ross Also Present: Finance Director Barry R. Lipton Police Officer Michael Dickson Associate Planner Maureen K. Morton The regular minutes of September 13, 1983 were approved. No change. The Director of Public Services, upon the request of the Parking Commission, has submitted a re- vised plan for the Baden Avenue lots with the option of converting half the lot into metered spaces at some later date. The lot will provide 40 spaces, 20 on each side with equal amount of conventional and compact spaces. The bid package will be ready for Council approval first meeting in November. The bids will be opened and awarded in December. A petition reading "As employees and merchants in the South San Francisco downtown area, we are vehemently opposed to the increase in meter rates for the municipal parking lots. We urge the City Council to reconsider its decision to raise these rates," with 80 signatures was re- ceived approximately two weeks ago. The valid- ity of the petition and whether any action should be taken by the Commission was discussed. The Commission requested the Director of Finance to send a letter inviting a limited number of re- presentatives to attend the next regular meeting of the Parking Commission to present their views. None. Page 2 Parking Commission Minutes October ll, 1983 NEW BUSINESS: Joint Meeting with Planning Commission Rate Change in Permit Lots The joint meeting will be on Thursday, October 13, 1983 at 7:00 p.m. in the Community Room, Municipal Services Building. The items to be discussed: 1. In-lieu fees, or alternatives. 0 Suggestions or procedures to follow if a new development, or change in business that cannot provide the required parking spaces. Commissioner Rosaia was advised the new rates were in effect October 1, 1983. City parking lot boxes were converted to a four quarter mechanism. The new rate, on a daily basis, is an increase of 100%. The public may not be aware that a $15.00 monthly parking permit can be purchased at the Finance Department, paid on a daily basis would cost $20.00 per month. At Commissioner Ross suggestion, a sign will be inserted on the boxes, stating the availability of the monthly parking permits. Chairman Sciandri motioned that the meeting be adjourned to Thursday, October 13, 1983 at 7:00 p.m. for a joint meeting with the Planning Commission. Respecfully submitted, REGULAR MEETING PARKING COMMISSION TUESDAY, SEPTEMBER 13, 1983 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: MINUTES: AGENDA REVIEW: CORRESPONDENCE: The meeting was called to order at 3:12 p.m. by Chairman Sciandri. Present: Chairman David Sciandri Commissioner Dennis Rosaia Absent: Commissioner Donald Ross Also Present: Finance Director Barry R. Lipton Associate Planner Maureen K. Morton Arrived 3:23 Commissioner Donald Ross The regular minutes of August 16, 1983 were approved. No change. Memo from Community Development indicating opposition to the concept of in-lieu fees. They have checked with other cities and learned that, to date, no parking lot has been developed with the in-lieu fees collected. It has not proven to be an effective alternative. The Commissioners were in agreement they do not want to turn down any new project or remodeling and dis- cussed at length: 1. The possibility of in-lieu fees charged too costly to be feasible. 2. Alternatives: When application is made for a Use Permit, determine the parking space needed and have them purchase parking permits as required. To distribute the use of the various parking lots, some method of color coding was suggested. b. Assessment district. The Associate Planner stated a random study of the downtown area will be made. The data gathered from this study may help in solving some of the problems for the District. C;ENTRAL RF--CORDS Page 2 Parking Commission Minutes September 13, 1983 CORRESPONDENCE (continued) OLD BUSINESS: Baden Avenue Property Restriping and Resurfacing the Existing Lots The Commissioners would like to have a joint meeting with the Planning Commission as soon as possible. At the last Council Meeting, the Council agreed to forego the first payment of $65,000 for fiscal year 1984-85 so that the parking lot could be developed. The Director of Public Services and the Engineering Division will begin working on the plans. The Director of Finance stated the parking lot will not be developed before February or March. In the meantime, all docu- mentation and transactions will be prepared so that work can begin when the rainy season ends. Commissioner Rosaia expressed concern about the property in the meantime~ Director of Finance said the property still belongs to the City. The City will erect a fence on Third Lane and will be inaccessible. Weed abatement and other maintenance problems will be taken care of by the City. No determination has been made when the first payment of $65,000 will be made, at the beginning or the end of the fiscal year. Commissioner Rosaia inquired if a determination has been made about the interest. Per the Director of Finance, at the Council Meeting it was the City Attorney's position that any discussion of interest payment be postponed until all of the official docu- ments are drawn, which will be at the end of 1983. $30,000 has been allocated in the Capital Improvement Budget for restriping and resurfacing the existing lots. The Commissioners would, like to make an in- spection of all the lots before determination is made. Miller and Maple lot will be the last in priority. Page 3 Parking Commission Minutes September 13, 1983 Rate Change in Permit Lots Respectfully submitted, The Parking Meter Collector/Repairman will make the change in the coin mechanism boxes. Signs have been posted on the boxes announcing ~the increase. Those purchasing parking permits have been given notice the increase in rate will be effective October 1. Motion/Seconded - Commissioner Ross - Commissioner Rosaia to adjourn the meeting. Meeting adjourned at 4:03 p.m. <~ e~cre~ar~ ~~ REGULAR MEETING PARKING COMMISSION TUESDAY, AUGUST 16, 1983 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: MINUTES: AGENDA REVIEW: CORRESPONDENCE: OLD BUSINESS: Public Hearing - Rate Change in Permit Lots The meeting was called to order at 3:10 p.m. by Chairman Sciandri. Present: Chairman David Sciandri Commissioner Dennis Rosaia Commissioner Donald Ross Finance Director Barry R. Lipton Associate Planner Maureen K. Morton Police Officer Michael Dickson The regular minutes of July 12, 1983 were approved. No changes. Reply from Director of Public Services on the ap- proximate cost to develop the Baden Avenue Lot. (Will be discussed under New Business). Memo from the Police Department requesting removal of a parking meter in the handicapped zone on Spruce and Grand Avenue. Note: This is' not within the Parking District. 0 Not received as correspondence. A request has been received from the contractor demolishing the buildings on Baden Avenue that four meters and posts be removed during the demolition. Determination will be made dependent upon the cost and time expended to develop the lot, whether the meters and posts will be re- installed. Chairman Sciandri opened the public hearing. There was no one from the public to speak for or against. The public hearing was closed. Motion/Second - Commissioner Rosaia - Commissioner Ross to increase the parking permit from $10.00 to $15.00 per month and the daily rate from 50¢ to $1.00 to be ef- fective October l, 1983. The Director of Finance reiterated no further action is necessary by the City Council. The new rates will be incorporated into the Master Fee Schedule. -Page 2 Parking Commission Minutes August 16, 1983 Public Hearing - Rate Change in Permit Lots (continued) Consultant - Scope of Work Parking In Lieu Fees The Commissioners questioned the revenue from the permit lots. The Director of Finance stated the Parking Enforce- ment Officer collects and counts the monies for the permit lots, the Parking Meter Collector/Repairman collects and counts the monies for the meters. The possibility of not crediting the proper account was negligible. He further stated as far as can be determined the total occupancy of the permit lots are about 40%. With the increased rates, a revenue of $4,500.00 may be expected. Walnut Avenue permit lot, the meter revenue is being credited to the meter account. The meter rates will re- main the same 50¢ for l0 hours. The monthly permit will be increased to $15.00 per month. Various aspects were discussed on the consultant study. When the consultant should be hired: a. Before the bonds are retired; survey our parking situation; to determine what lot is large enough for a multi level structure; financial study to meet future needs, floating of a bond, etc. be Wait two years until the bonds are retired; develop Baden Avenue to see what the needs will be; trade of Miller and Maple Avenue with Cypress and Miller Avenue. Commissioner Rosaia asked if it would be possible to have a general meeting with the parking consultants giving them a general outline of what information we need and have them give us an approximate cost but will not necessarily accept the proposal at this time. The Director of Finance asked what reason would you have for not accepting one of the proposal since the consultants are aware that the Parking District is budgeted for this study. It was agreed by the Commission that the study will be postponed for 6 to 8 months. Following the list furnished by the League of California Cities, letters were sent to those cities with a Parking District and In Lieu Fee requirements. Six replies were received, the average cost per space was $3,400 to $3,600. The ordinances generally stipulated: 1. If the developer is unable to provide space, the City will provide space at sometime in the future. The monies will be set aside in a special fund for the express purpose of acquistion, construction and main- tenance of parking within a certain area with no time limit. Page 3 Parking Commission Hinutes August 16, 1983 Parking In Lieu Fees (continued) NEW BUSINESS: Baden Avenue Property Chairman Sciandri inquired if there would be any problem with the past developments. Per the City Attorney, the City has maintained that when a new law goes into effect it cannot be retroactive. Commissioner Rosaia would like to have another meeting with the Planning Commission to get their input and to see what the other cities are doing. The Associate Planner indicated she would be interested to know, with the implemenation of the in lieu fee, if it drew small business out of the downtown area. At the Planning Commission's first meeting in September, she will ask about the joint meeting. The Director of Finance and the Associate Planner will coordinate the joint meeting. A meeting with the City Manager,.City Attorney, Director of Public Services and Director of Finance to agree on an approach to develop the Baden Avenue property. A memo from Chairman Sciandri to the City Manager stated the Commission would like to develop the Baden Avenue property as soon as possible. Attached to the memo is a financial analysis of the Parking District from 1982 to 1988 which will clarify that the District can incur additional debt and still be financially solvent to dis- charge all obligations and function legally. To request the City to defer the first payment for the purchase of the land $65,000 to 1984-85 which will enable them to have sufficient funds to develop the property. Commissioner Rosaia requested the Director of Finance to redo the memo and the financial analysis to delete the interest payment to the City on the purchase of the property. The possibility of developing the lot before the rainy season was discussed. According to the Director of Public Services, by the time the bid could be awarded at its earliest, the rainy season would be here. The Director of Finance commented that the hurdle is inter- action with the City Attorney's office to see that the various laws of the State are satisfied; questions answered; the ordinances and resolutions written to include all necessary information. The Director of Finance was requested to act as liaison to go before the Council and the City Attorney. CENTRAL RECORD,,~ FILE NO., r.-~/,. ~'~/ Page 4 Parkin§ Commission Minutes August 16, 1983 Motion was passed to adjourn the meeting. The meeting was adjourned at 4:50 p.m. Respectfully submitted, REGULAR MEETING PARKING COMMISSION TUESDAY, JULY 12, 1983 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL' MINUTES: CORRESPONDENCE: The meeting was called to order at 3:05 p.m. by Chairman Sciandri. Present: Chairman David Sciandri Commissioner Dennis Rosaia Commissioner Donald Ross Finance Director Barry R. Lipton Also Present Were: Associate Planner Maureen K. Morton Police Chief James Datzman A correction on the regular minutes of Tuesday, June 14, 1983 was made by Commissioner Rosaia. Under "Increase Parking Fee" the daily rate of 75¢ changed to $1.00. The Director of Finance requested approval from the Commission to add a Roman numeral to the agenda. This will read "Agenda Review" to add or delete items. Memo sent to the City Manager regarding the appoint- ment of a new Parking Commissioner. To apprise the City Manager and the City Council if Commissioner Rosaia serves until the end of the year, there is a possibility of two vacancies on a three member commission. Memo sent to the Director of Public Services to request the two projects - restriping/resurfacing the parking lots and the remodeling of the work- shop to be included in the Capital Improvment budget. The article "Whats New In Parking" was discussed at length. It states that 300 square feet will be needed for each car stall, which includes allowances for driveway, stairwell, etc. The cost will be $14.00 to $23.00 per square feet. The Commissioners thanked the Associate Planner for forwarding the informative article. 0 CENTRAL R E. COI~D$ Page 2 Parking Commission Minutes July 12, 1983 CORRESPONDENCE: (continued) OLD BUSINESS: Bid Award - Demolish Buildings 300 Block Baden Avenue Commissioner Rosaia inquired if a reply has been received from Mr. John L. Debenedetti (property at Cypress and Miller Avenue). Per the Director of Finance, letter was sent in May but as yet no response. The City Council has not met in five weeks, therefore, the bid has not yet been considered. 123 notices were sent out to a cross section of people, contractors, realtors, individuals, etc. 40 bid packages were sent, and of that 4 bids were received, all of them to pay the City to have the buildings demolished. The lowest bid. was $7,900.00. It was requested by the Commissioners to inform the City Council they were pleased at the out- come of the bid. Commissioner Sciandri asked when the bids may be sent out for the construction of the lot. The Director of Finance stated: To find out the cost of developing the lot. Memo will be sent to the Director of Public Services requesting they give us an approximate cost. 2o Funds are available to make payments to the City for the property, however, the bonds may have to be retired before we can develop the property. 0 The Parking Consultant should be hired before any plans or decisions are made. The study should identify each lot as to its needs, its purpose, its value in the future, etc. Commissioner Rosaia inquired, in the meanwhile, if permits could be issued to those wishing to park on the undeveloped lot. The Director of Finance was of the opinion that parking not be allowed. He further suggested that a chain link fence or some barrier be installed along the entire stretch of the lot. Also, he will request the Park Department to maintain the lot. Page 3 Parking Commission Min~es July 14, 1983 Parking Enforcement Officer Parking District Rates A discussion was held on whether to request for a second Parking Enforcement Officer position. Chief of Police stated that even with additional citations issued, it would not generate enough revenue to war- rant the second position. When the Parking Enforce- ment Officer is off duty, assistance is rendered by the Police Service Technician. If recommendation is to be made for additional personnel it would be for Police Service Technicians as they are trained to do other duties and can also assist the Parking Enforce- ment Officer. The Parking Enforcement Officer was commended on the job he is doing. It was thought by the Commission that he has too much territory to cover and perhaps not enough time spent within the Parking District. The Director of Finance stated it is solely up to the Parking District to effect any rate change. The pro- cedure is to have a public hearing; pass a resolution based on the findings; the rates to be incorporated in the Master Fee Schedule. A lengthy discussion followed on the pros and cons of the rate change: The rate change will increase the revenue an- nually $4,000 to $5,000. Current revenues are $120,000 annually. With such a minimal increase would it be worthwhile to effect this change. 0 Explanation to the public for increasing the rates - maintenance of the parking lots on a ten year basis. 1983-84 budget, the capital outlay for restriping/resurfacing $25,000, new roof for workshop $15,000. Raising the rates to $1.00 per day may create a conflict, increase parking on the streets - 80¢ per day vs. $1.00 per day on the permit lots. me Raising the rates to $1.00 per day may encourage the purchase of $15.00 monthly permits - $15.00 vs. $17.60 (80¢ per day). Recessed at 4:25 p.m. Reconvened at 4:27 p.m. Page 4 Parking Commission Minutes July 14, 1983 Public Hearing/ Regular Meeting Arts and Wine Festival The Director of Finance informed the Commissioners the agenda for the August 9 meeting will be: Public Hearing on the rate change, Parking Consultant study; In-Lieu fees. Chairman.Sciandri announced that he will be on vacation. The Director of Finance will send out notices to cancel the August 9 regular meeting. Motion was unanimously passed the regular meeting of the Parking Commission will be on August 16 at the Large Conference Room,City Hall at 3:00 p.m. The Public Hearing will be scheduled at the same time. The Merchants Association has requested a waiver of parking fees on the streets affected. Motion was unanimously passed that on August 20, the Arts and Wine Festival, all meter fees be waived. Motion was passed to adjourn the meeting. The meeting was adjourned at 4:30 p.m. Respectfully submitted, retary CALL TO ORDER: ROLL CALL: MINUTES: CORRESPONDENCE: OLD BUSINESS: Demolish Buildings 300 Block of Baden Avenue REGULAR MEETING PARKING COMMISSION TUESDAY, JUNE 14, 1983 LARGE CONFERENCE ROOM, CITY HALL Chaslhe meet5 n~rman Sc~ ~aSandrSCalled. to order Present: Chairman David Sciandri Commissioner Dennis Rosaia Commissioner Donald Ross Finance Director Barry R. Lipton Also Present Were: Associate Planner Maureen K. Morton Police Officer Michael Dickson The regular minutes of May 10, 1983 were approved. Director of Public Services has written to Mr. Gary J. Mondfrans that his application to remove a parking meter on Maple Avenue was denied by the Parking District. A letter was written to Mr. John L. Debenedetti by the Director of Finance on the possibility of a sale trade or lease of his property on Cypress and Miller Avenue. The District would be interested in a trade if the property on Grand Avenue could be developed commercially. Also, the possibility of a trade for the parking lot on the corner of Miller and Maple Avenue. e Portions of the revised General Plan were sent by the Associate Planner, Community Development, which will be discussed under new business. The Commission was informed that the bids will be opened Tuesday at 2:00 p.m. with two options; to purchase the buildings or to pay to have the buildings demolished. The award of bid will be made at a regular Council meeting. It will state that the work shall be completed within "X" number of days. At the July meeting a complete report on the awarding of the bid, the cost, etc. will be available. Page 2 Parking Commission Minutes June 14, 1983 NEW BUSINESS: General Plan - Downtown Area Possibility of Funds from HUD for the Parking Study Parking Fees - Pete's Coffee Shop Arts and Wine Festival - August 20 and 21, 1983 Financial Status Increase Parking Fees The elements of the General Plan relating to the Parking District were discussed. The Associate Planner stated the public hearing on the General Plan will be held on the 22nd and will be discussed policy by policy. Any input from the Parking Commission will be appreciated at the public hearing. Commissioner Sciandri was informed by Councilmember Acosta there is a possibility that HUD funds may be available for the parking study. The Associate Planner was requested to look into this matter. Based on the new program of $1.00 per meter, per day, they have been very cooperative and have paid through June 30, 1983. Officer Mike Dickson reported that Grand Avenue will be closed from City Lot #1 to Maple Avenue, Third through Fourth Lane on Linden Avenue. "No Parking" signs will be posted on Friday. In the past, the Parking District was not consulted on the closure of Grand Avenue, causing a loss of revenue. The Director of Finance, on behalf of the District, will write to the Chairman of the Festival that a request be submitted for waiver of fees. The Commission agreed that parking will not be en- forced on the lots or off streets on Saturday, August 20, 1983. Commissioner Rosaia asked about the financial status. Director of Finance stated the revenue will be the same or better than last year. Additional expendi- tures of $2,000 for the street lights. An additonal $40,000 will be budgeted for 1983-84 for a parking consultant and parking lot maintenance. Commissioner Sciandri inquired what the procedure would be to the raise the parking fees. The Director of Finance stated upon recommendation of the Parking District the City Council will issue an ordinance. Page 3 Parking Commission Minutes June 14, 1983 Increase Parking Fees (continued) The City Council will question the necessity of raising the fee. The Commissioners would like to raise the daily fee to $1.00 and the monthly fee to $15.00 with no change in the meter rates. The additional revenue is needed to maintain the parking lots. The Director of Finance will research this matter and report back to the Commission in July. The meeting was adjourned at 3:55 p.m. Respectfully submitted, CENTRAL RECORD9 REGULAR MEETING PARKING COMMISSION TUESDAY, MAY 10,' 1983 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: MINUTES: CORRESPONDENCE: The meeting was called to order at 3:08 p.m. by Chairman Sci andri. Present: Chairman David Sciandri Commissioner Dennis Rosaia Commissioner Donald Ross Finance Director Barry R. Lipton Also Present Were: Maureen K. Morton, Associate Planner Police Officer Michael Dickson The regular minutes were approved as follows: December 14, 1982 January ll, 1983 February 8, 1983 March 8, i983 The special minutes of March 22, 1983 were approved. An In Lieu Fee report will be compiled by the Director of Finance when all the replies have been received. 2. Reply received from Mr. John L. Debenedetti on the Miller and Cypress Avenue property. a. Interested in developing into a parking lot and leasing it to the City. Possibility of trading 50' or 100' on Grand Avenue, but is not interested in developing it for commercial use. The City Attorney stated that the possibility of trading or selling property may have to be delayed until the bonds are paid off in 1986. Revenue from the lots were pledged to pay off the bonds. c. Seems to be interested in holding property in South San Francisco. CENTRAL F:ECORDS Page 2 Parking Commission Mi May 10, 1983 ,es OLD BUSINESS: Removal of Parking Meter 209-211 Maple Avenue Demolish Buildings on the 300 block of Baden Avenue NEW BUSINESS: 1983-84 Budget The Commission was of the opinion that two meters would have to be removed to accommodate the proposed driveway, resulting in decreased revenue and fewer spaces available for the general public. A motion was unanimously passed that the request to remove the parking meter be denied. At the last Council meeting it was agreed that the bids be sent out as a whole project for the seven buildings (5 homes and 2 garages) with two alternatives: 1. To pay the City for the buildings with the respon- sibility of removing them, or 2. The City pays to have the buildings removed. Commissioner Rosaia inquired how long would it take to clear the property after the bid has been accepted. It was reported to him that teenagers were seen enter- ing the garage smoking, that lights were seen in the. building. Director of Finance stated that the property should be cleared within two months after the bid has been accepted. Xe informed the Commission the DPS work crew has cleared all the weeds, have gone through the houses clearing it of all debris. The debt on the property is $195,000.00 with a closing cost of $2,000.00. The indebtedness is approximately $65,000.00 per year for the next three years. De- pending upon the outcome of the bid, the cost of demolishing the buildings may be an added cost. The budget was explained and discussed at length. The Director of Finance stated an additional $10,000 for consultant fee will be included with the regular budget. Also, there will be an additional $2,000 cost to the P. G. & E. for the street lights on the parking lots. For the past many years this cost was picked up by the Street Department. Page 3 Parking Commission Min May 10, 1983 ~S 1983-84 Budget (continued) Community Develop- ment Chairman Sciandri inquired about paving the lots. Last year $30,000 was budgeted for restriping and resurfacin§ and in addition $15,000 to remove the emergency generator (through the roof), new roof and expansion of John Previti's work area. It was agreed by the Commission that $30,000 be budgeted for restriping, resurfacing and expansion. Maureen Morton related that she will be working closely with the Parking District. The District will be informed of all applications received within the downtown area to coordinate the plan. Community Development will be a resource to the District in terms of dealing with the consultant and the study to be made. She stated there is a specific planning area delineated for the down- town parking area and these plans will be presented at the next meeting. The Commissioners express their appreciation and are looking forward to workin§ together. The meeting was adjourned at 4:00 p.m. Respectful ly submitted, FILE SPECIAL MEETING PARKING COMMISSION TUESDAY, MARCH 22, 1983' LARGE CONFERENCE ROOM, CITY HALL 3:00 P.M. CALL TO ORDER: ROLL CALL: MINUTES: NEW BUSINESS: Expansion of the Croation Building The meeting was called to order at 3:04 p.m. by Chairman Sciandri Present: Chairman David Sciandri Commissioner Dennis Rosaia Commissioner Donald Ross Mr. Earl Hart, Architect Mr. Phil Gorny, Sr. Planner Police Officer Michael Dickson Mr. Lou Dell Angela, Director of Community Development Mr. Barry R. Lipton, Director of Finance None submitted The special meeting was requested by the Planning Department to review the proposed expansion of the Croation Building, 415, 417, 417~ Grand Avenue and 416 Third Lane. Mr. Gorny explained in detail the proposed expansion: 1. Demolish the building on Third Lane. e The existing building at 417-417½ Grand Avenue does not have a basement, the Third Lane portion of the building will have a basement. First and second floor will consist of offices which will be connected to the existing building at 415 Grand Avenue by corridors. Third floor, expansion of the dining room and the dance floor which will be connected to the existing building. 4. Approxilnate addition wilt be 2,600 square feet per floor or 7,800 square feet total. The Hunicipal Code states the Planning Commission cannot grant approval unless the Parking District approves it for parking as required in the code, i.e., one space for 200 sq. ft. of office space. The proposed plan will have seven parking spaces. The expansion will be approximately 7,800 sq. ft. which requires 39 parking spaces. CENTRAL ~ECORDS FILE NO.: ........ · ~ Page 2 Special Parking Commission ~linutes March 22, 1983 Expansion of the Croation Building (continued) The Director of Finance distributed to the Commissioners a memo from the City Attorney's office with a list compiled by the League of California Cities of the cities with Parking In-Lieu fees indicating rates/formulas used for the fee. Also, it will be necessary to repeal the existing ordinance and develop a new ordinance when In-Lieu fees are determined. Commissioner Rosaia was advised there was no Change in the ordinance. Ordinance 684, established in 1975 is still in effect, which allows exemption of parking requirements within the District when a~proved by the Commission. Director of Community Development stated the Planning Commission was interested in hearing whether the Parking Commission feels that this proposed expansion would aggravate the parking situtation. Commissioner Rosaia feels that there is already a parking situation on the 400 block of Grand Avenue. The Parking Com- mission asked the City Council to purchase the lot on the 400 block of Baden to alleviate the existing parking problem on the 400 block of Grand Avenue. The City Council was against purchasing the lot, stating that there are no parking problems. Commissioner Rosaia is aware that the expansion project will further aggravate the parking situation,' but cannot deny the application. A motion was unanimously passed that the expansion of the Croation building be granted. Director of Community Development commented that a decision will also have to be made by the Planning Commission. The meeting was adjourned at 3:20 p.m. Respectfully submitted t' / Secr~f a~cJ/' CENTRAL REC;ORDS FILE NO,: REGULAR MEETING PARKING CONMISSION TUESDAY, MARCH 8, 1983 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL.CALL: APPROVAL OF MINUTES: CORRESPONDENCE: OLD BUSINESS: In Lieu Fee The meeting was called to order at 3:07 p.m. by Chairman Sciandri. Present: Chairman David Sciandri Commissioner Dennis Rosaia Comnlissioner Donald Ross Finance Director Barry R. Lipton None submitted. The Public Services Capital project was budgeted for $15,000 to resurface and restripe the parking lots. John Previti with an engineer from Department of Public Services has surveyed the lots and know what work has to be done. The project had been postponed until the acquisition of properties on Baden Avenue was completed. The Director of Finance stated no immediate decision is required, the project could be reconsidered as next year's expense. Co~nmissioner Rosia suggested the lots be looked over and discussed at the next meeting. Various aspects of the In-Lieu Fee were discussed: 1. Ordinance, resolutions aqd requirements needed to establish the fee. 2. Determining the In-Lieu Fee. 3. There will no guarantee the space will be adjacent to the business or on the same block. 4. To either purchase a parking lot or to construct a multi-level building centrally located. e Check on the legal aspect how long the monies could be held Nvithout providing benefits or services. In the meanwhile, the Director of Finance will gather as much information as possible. He will contact those cities with established in-lieu fee parking. Page 2 Parking Commission Minu~es March 8, 1983 NEW BUSINESS: Remove Parking Meter Lot No. I A request to remove one parking meter at 209-211 Maple Avenue for a driveway construction was received. The applicant must submit drawings/plans which will have to be processed through the Engineering Depart- ment, Police Department, Planning Commission and the Parking Commission before it can be approved or disapproved. The applicant will be requested to attend the next Parking Commission meeting on April 12, 1983. Selling either 25' or 60' of Lot Number 1 was discussed. The Commission indicated that if the lot on the S.E. corner of Miller and Cypress Avenue could be purchased, they may consider selling 60' of the lot. The owner of the lot approached the Commission if we wanted to sell Lot No. l, and at that time a trade was suggested. Recessed at 3:45 p.m. Reconvened 3:52 p.m. The Director of Finance was ~equested to write to the owner (Miller and Cypress) if he would be interested in selling or the possibility of trading Lot. No. 1 with a breezeway. The meeting was adjourned at 3:55 p.m. Respectfully submitted, Secret~ry O- - (::;I~NTRAI- I~ECORD~ FII. I~ NO,, ...... .~..L.~, / ~' REGULAR MEETING PARKING COMMISSION TUESDAY, FEBRUARY 8, 1983 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: APPROVAL OF MINUTES: CORRESPONDENCE: OLD BUSINFSS: Purchase of Property NEW BUSINESS: Election Parking Enforce- ment Officer The meeting was called to order at 3:15 p.m. by Chairman Rosaia Present: Chairman Dennis Rosaia Commissioner David Sciandri Finance Director Barry R. Lipton Also Present: Bob Mantegani, Planning Commission Absent: Commissioner Donald Ross None submitted. Memo received from Mr. Bob Yee, Director of Public Services. They will assist in solving the water damage problem at the Masonic Temple. The property on the 300 block of Baden Avenue is being purchased by the City and a $20,000 deposit has been made. The escrow should be closing be- tween February 18 - 21, 1983. The demolishing of the building was discussed: when the bid should go out, cost factor, how it will be paid. The Staff Report states afteF the escrow is closed and the property belongs to the City, the Purchasing Officer, with the approval of the City Council, will go out to bid. The election of officers was held. Chairman Rosaia entered a motion that David Sciandri be Chairman, and Donald Ross Vice-Chairman. The motion was unanimously passed. The possibility of hiring a second Parking Enforce- ment Officer was discussed. The Director of Finance explained the Parking Enforcement Officer is paid through the Police Department. The revenues from CENTRAL RECORDS Page 2 Parking Commission M February 8, 1983 ces Parking Enforce- ment Officer (continued) the citations are deposited in the General Fund not the Parking District. The City Council should be presented with all the information and data on the need of a second Parking Enforcement Officer that revenue can be generated to pay for the officer. The Director of Finance will approach the City Manager and the Chief of Police during the spring budget session on this matter. Joint Meeting With Planning Commission Mr. Bob Mantegani, of the Planning Commission, suggested that a joint meeting be scheduled to discuss the following: 1. Parking requirements for new structures and renovated structures. Plans are being made for a street to go thru to the freeway. One of the suggestions made to ease the traffic flow was to change Grand Avenue parking from diagonal to parallel parking. The meeting was adjourned at 3:34 p.m. Respecfully submitted, cretary C, ENTR~L REcORD~ l~,t.l~ NO.~,....~./?// ~, REGULAR MEETING PARKING COMMISSION TUESDAY, JANUARY 11, 1983 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: MINUTES: CORRESPONDENCE: NEW BUSINESS: Masonic Temple Water Damage The meeting was called to order at 3:07 p.m by Chairman Rosaia. Present: Chairman Dennis Rosaia Commissioner David Sciandri Commissioner Donald Ross Finance Director Barry R. Lipton Also Present Were: Mr. James Mose, President of Masonic Temple Mr. Roy Sparks, Member of Masonic Temple Police Officer Michael Dickson None submitted. 1. City Attorney advised that the Parking Commission met illegally on Wednesday, Janaury 5, 1983 (Council Meeting). The Ralph M. Brown Act sets the guidelines and conduct of business for boards and commissions throughout the State of California. Parking Commission should have called a meeting since two commissioners attended the meeting in which Parking District business was discussed. 2. Joint meeting on January 12, 1983 with the City Council. 3. City Clerk distributed a list of the applicants for the boards and commission. The Parking District applicants are: Joe S. Aquino, Richard A. Battaglia, Alfred Bertetta, Margaret H. Coldow, Rene Duzak, Harry A. Loebensteen, Louis A. Matteucci, and Don E. Morgan. Mr. James Mose, President of Masonic Temple and Mr. Roy Sparks, member, explained in detail of the ~amaged caused by the water leakage which has been occuring since the installation of the Walnut Avenue Parking Lot. After two contacts with the Engineering Department, a representative inspected the premises but to this date no action has been taken. Chairman Rosaia advised that the Commission can only contact the Engineering Depart- ment. The Director of Finance will contact Mr. Bob Yee on behalf of the Commission that you have appeared before the Commission stating your problems. CENTRAL RECORD~ Page 2 Parking Commission M January ll, 1983 ,tes Masonic Temple Water Damage (continued) OLD BUSINESS: Van Parked Behind Lot - Levy Bros. Joint Meeting Agenda 1/12/83 NEW BUSINESS: Election of Officers Respectfully submitted -) ,, (~, ... Secre~arG As requested by Mr. Mose,'copy of the minutes will be sent to him upon completion. Officer Dickson stated since the van is moved occasionally and has a parking permit, no legal action can be taken by the Police Department. 1. City Council to have the following: a. Central Parking Business Parking Plan. b. Exhibit A - Current downtown parking situation. c. Exhibit B - Potential ground level parking. 2. Ordinance/Parking In-Lieu Fees. 3. Revenue from Lot #7 and Walnut Avenue' Parking. a. The parking permit for Walnut Avenue was discussed. Director of Finance advised that a revised parking permit has been printed. It is blue in color (as before) and has a new insertion "Permit Lots and Walnut Avenue." The Parking District will have only one parking permit for all the lots. 4. For the future to acquire two lots, corner of Miller and Cypress and Baden and Cypress. 5. Will be acquiring two lots on the 300 block of Baden which will be numbered Lot 9 and 10. 6. Requirements - leasing the air rights. 7. The City Councils' thoughts on condemnation of properties. 8. Provisions be made to hire a Parking Consultant to improve the lots, i.e., building a garage. The City Clerk advised that there is no special law or regulation when an election must be held. She suggested that the Commission wait until the new Commissioner is appointed. The meeting was adjourned at 4:02 p.m. CENTRAL RECORDS .....