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HomeMy WebLinkAbout1982 Parking Place Minutes REGULAR MEETING PARKING COMMISSION TUESDAY, DECEMBER 14, 1982 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: MINUTES: CORRESPONDENCE: The meeting was called to order at 3:05 p.m. by Chairman Rosaia. Present: Chairman Dennis Rosaia Commissioner David Sciandri Commissioner Donald Ross Finance Director Barry R. Lipton Also Present Were: Mr. Scott Davis Mr. Steve Stluka Mr. Bob Giorgi Mayor Roberta Teglia Purchasing Officer Joseph Figueiredo The minutes of the November 9, 1982 regular meeting were approved as submitted. 1. John Previti adviSed that the 2 hour free parking for the holiday season has been installed. It will be effective until January 2, 1983. 2. City Clerk has sent to all departments a list of the applicants for all the boards and commissions. Applicants for the Parking Commission are: Rene Duzak, Louis A. Matteucci, Alfred Bertetta, Don E. Morgan, and Harry A. Loebensteen. Mayor Teglia will be per- sonally interested in any input on the applicants from the Commission. Copies of application will be forwarded. She also informed the CommissiOn the procedure for appointment has been changed, the Mayor makes the appoint- ment with 'the approval of the Council. 3. Sale of Property. The Purchasing Officer was re- quested to coordinate the exchange of the Miller Avenue parking lot for said properties on Baden Avenue. Mr. Scott Davis of Cushman and Wakefield made a firm offer of $290,000. The Miller Avenue parking lot was assessed at $200,000. The Commission wanted to offer $270,000. It was recommended that the offer of $290,000 be accepted- a. The property will be vacated when the transfer is made, otherwise it would cost the City approxi- mately $5,000 moving fees (relocation costs). CENTRAL RECORD~ii i=.iLE NO., .~.--/. ~'~) / Page 2 Parking Commission Minutes December 14, 1982 CORRESPONDENCE: (continued) ~EW BUSINESS: Goals, Aims and Recommendations to the City Council b. It will take approximately 4 months before tile Miller Parking Lot can be approved for sale. c. $90,000 cash will be needed for the exchange and the property will be titled to the Parking District (i.e., the City). Many aspects of the transfer were discussed: I. Mayor Teglia advised that the Council be informed at the December 15 meeting. 2. Director of Finance has discussed it with the City ~anager. A proposal will made to the City Council at the January meeting if the City could purchase the property thru the General Fund and the Parking District will pay back to the City 'in a reasonable time. 3. The Stluka family requires that when the exchange takes place there be an immediate buyer for the Miller lot. It is their desire to be free and clear of the property. 4. Zoning and permit requirements were discussed at length. Recess called at 3:30 p.m. Reconvened 3:50 p.m. A motion was unanimously passed that we purchase the property on Baden Avenue as proposed by the Purchasing Officer, the three partials on Baden for $290,000 with the exchange of parking lot on ~iller and Maple Avenue for $200,000, leaving a balance of $90,000 to be paid. In-Lieu fees discussed with the Planning Commission since the ordinance does not require businesses coming into the District to provide parking. The possibility of acquiring lots on the 200 block of Cypress and Miller and Cypress and Baden Avenue. If developed it would provide 80 parking spaces. Recommend that we sell 25' of the parking lot on 200 Grand Avenue (next to Pete's Coffee Shop) which is 75' x 140'. The possibility of selling air space on the two 50' lots. C;ENTRAL RECORDS NO.: Page 3 Parking Commission Mil December 14, 1982 ~S Goals, Aims and Recommendations to the City Council (continued) In the 1983-8q budget to include the hiring of a Parking Consultant to study the lots on ~iller Avenue for a parking structure. Also, the possibility of underground parking between the City Hall and the Library. The meeting Nvas adjourned at 4:03 p.m. Respectfully submitted - Secretary ) REGULAR PAP~K ING CO~..1ISSION ~3ESDAY, NOV~V~ER 9, 1982 LARGE CONFERENCE ROOM, CITY ROLL C~r.L: OLD BUSINESS: Public Hearing Purchase of Land for Parking Needs The meeting was called to order at 3:20 p.m. by Chairman Rosaia. Present: Chai~nan Dennis Rosaia Conmissioner David Sciandri Cc~raissionerDonald Ross ~. Scott C. Davis Mr. Steve Stluka Police Officer~.~ke Dickson Finance Director Barry R. Lipton The minutes of the October 12, 1982 regular meeting were approved as submitted. ~lemo from the City Clerk's office notifying all boards and commission of their expiration term. Chairman Rosaia's appointment will expire December 31, 1982, having served two full terms. The City Clerk will be soliciting applications. City Council has suggested ~hat the process of appointments be streamlined. In preparation of the Master Fee Schedule, the Director of Finance was advised by the City Attorney to fulfill legal requirements by conducting a public hearing to confirm the existing rates. The public hearing was opened by Chairman Rosaia. No one spoke for or against the rates. The public hearing was closed. A motion was unanim~usly passed to confirm the existing fees. Penna Realty has submitted appraisals for the 3 parcels and the property on ~ller and ~ple Avenue. Mr. Scott Davis, of Cushman and Wakefield, and ~.~. Steve Stl~a, owner of the properties, were present at Page 2 Parking Co~issio November 9, 1982 inutes Purchase of Land for Parking Needs (continued) the meeting. A lengthy discussion was held on the various ways and means of purchasing the property: 1. Cost of the property - appraisal and seller's price. 2. Percentage for a down payment. 3. Installments - number of years. 4. Possibility of exchange of property while in escrow only. J To sell Miller and Maple it will first have to go thru the State for Parks and Recreation purpose and it will take about 6 months. The possibility of the City purchasing the property on the 400 block of Baden Aavenue on behalf of the Parking District. e The financial position of the Parking District was discussed: cash resources, bond payment, revenues, etc. Relocation of the tenants before the Parking District purchases the property, thus eliminating the reloca- tion costs. 9. The City Attorney has not as yet responded regarding the relocation cost/regulations. commissioner Rosaia was of the opinion that every effort should be made to purchase all three properties. The Director of Finance will keep the Commission informed of any new development. The meeting was adjourned at 4:04 p.m. Respectfully submitted, REGULAR MEETING PARKING COMMISSION TUESDAY, OCTOBER 12, 1982 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: The meeting was called to order at 3:07 p.m. by Chairman Rosaia ROLL CALL: Present: Chairman Dennis Rosaia Commissioner Donald Ross Police Officer Mike Dickson Finance Director Barry R. Lipton Absent: Commissioner David Sciandri MINUTES: The minutes of the September 15, 1982 regular meeting were approved as submitted. CORRESPONDENCE: Memo to the Police Department thru Officer Mike Dickson re: Walnut Avenue Parking lot that monthly parking permits are allowed in conjunction with the meters. 2. .Letters were sent to three appraisers requesting them to make a proposal to the City for three appraisals. e Memo to the Police Department thru Officer Mike Dickson reaffirming the Commission's position of barricading metered space/s for special groups or interests. OLD BUSINESS: Clarification of Barricaded Spaces Officer Mike Dickson requested a clarification on the motion passed at the meeting on July 13, "Parking Meters · not be barricaded for special groups or interests." A lengthy discussion followed: I. Definition of special interests or groups, i.e., Grand Avenue Daze, Art and Wine Fesitval, etc. Authority of the various departments, i.e., City Council - barricading, Police - traffic pattem, Fire- hazard/ prevention, Parking Commission to permit barricading of meter/s and revenue decision. Motion was unanimously passed that the motion passed on July 13 be rescinded. Commissioner Ross entered a motion that any request for barricading of meter/s be brought before the Parking Commission "'~"'~'~S ~'~,'H-I N'~S 'OSt its regularly scheduled meeting. ..... t I passed. ~ ~-t ,L,LtO mousy ','~ ]:~' ~:=~0 The motion was unani- FILE NO.: ...... Page 2 Parking Commission Minutes October 12, 1982 NEW BUSINESS: Public Hearing The Director of Finance announced that a Master Fee Schedule is going to be present to the Council. The schedule will encompass any and all charges made by the City. It is the recommendation of the City Attorney that under the powers given the Parking District by the State of California that the fees be set and a public hearing be held. The public hearing will be held November 9. The notice to be published will indicate that it is a confirmation of the existing rates. Award of Appraisal Services Three letters were sent and to date we have received two replies. There was a vast desparity in price but upon discussion it was agreed by the Commission that for the for information needed, the lower bid will be accepted. Motion was unanimously passed that Penna Realty's bid for the appraisal on three partials be accepted. The Purchasing Officer will handle the negotiation. The meeting'was adjourned at 4:15 p.m. Respectfully submitted, REGULAR MEETING PARKING COMMISSION TUESDAY, SEPTEMBER 15, 1982 CITY ATTORNEY'S OFFICE CALL TO ORDER: ROLL CALL: MINUTES: CORRESPONDENCE: OLD BUSINESS: General Parking Plan Barricading Meters The meeting was called to order at 3:00 p.m. by Chairman Rosaia Present: Chairman Dennis Rosaia Commissioner David Sciandri Commissioner Donald Ross Finance Director Barry R. Lipton The minutes of the August I0, 1982 regular meeting were approved as submitted. Commission was informed that 2 parking stalls were created on Airport Boulevard between Lux and Miller Avenue. Memo was sent to the City Attorney inquiring the length of time the Commission meeting tapes must be kept. Due to legal ramifications, we will retain the tapes indefinitely. 3. Thus far, no reply has been received that relates to our particular situation regarding in lieu fees. e The joint meeting scheduled with the City Council on September 22, 1982 has been cancelled. The City Manager's office will reschedule the meeting. The Planning Commission, due to various commitments, will not be able to attend the joint meeting. Commissioner Sciandri inquired if further development has been made on the General Parking Plan outline which was submitted by the City Manager about one year ago. The Director of Finance suggested that this be included as an agenda item for the joint meeting. Officer Michael Dickson contacted the Director of Finance if the Commission might reconsider the motion which was unanimously passed, "The parking meters not be barricaded for the benefit of special groups or interests." He believes it may crea?e problems since meters can be blocked off for construction work. The Commission's in- tent was solely for social affairs, therefore, will remain in effect. CF'-~-,, i r~:AL RF"COREt$ FILE NO.: .... ,'~'"'/~, -. Page 2 Parking Commission, September 15, 1982 ,utes OLD BUSINESS: (Continued) Baden Avenue Parking Financial Report Wal nut Avenue Parking Lot NEW BUSINESS: Availability of three 50' (frontage) Lots on Baden Avenue Commissioner Sciandri inquired if any action has been taken..for special decals/permits for. residents of Baden Avenue. Director of Finance was advised by the City Attornety and Captain Swinfard to do as little as pos- sible as it may conceivably create a big problem. The Commission has not received any further requests from residents; therefore, no action will be taken at this time. The Commission requested an explanation on the Financial Report regarding the monthly permits sold. In June, 96 permits were sold, but shows a revenue of $630.00. The Director of Finance explained that conceivably the permits for June could be purchased in May and for July in early June: Therefore, the figures will not agree. Mr. John Penna will be purchasing I0 parking permits for Walnut Avenue. Regular monthly parking permits will be issued. However, they will have "WALNUT AVENUE ONLY." The Police Department will be advised that meters and parking permits will be valid on Walnut Avenue. Commissioner Rosaia requested a copy of the minutes and ordinance regarding Walnut Avenue. Copies will be forwarded, Commissioner. Rosaia informed the Commission that 3 property on Baden Avenue was for sale. A lengthy dis- cussion followed on the possibility of purchasing the lots: I. Financial condition of the Parking District. 2. Possibility of trading properties. 3. Methods of financing. 4. Cost of building a structure. 5. Upkeep of the property in the event the lot is not developed. 6. Cost of demolishing the building. The Commission was in agreement that an appraiser be hired. CENTRAL RECORDS ~,L~ NO.: ...... ~...13/__....___._....._ Page 3 Parking Commission Minutes September 15, 1982 NEW BUSINESS: (Continued) Respectf u I I ~ subm i tted, Motion was unanimously passed that on behalf of the Parking District, the Director of Finance will request the City Council to authorize the hiring of a qualified appraiser. The properties to be appraised: i. 336, 338, 340, 342 Baden Avenue and 365 Third Lane. 2. 424 Baden Avenue and 423 Third Lane. 3. The parking lot on Linden and Miller Avenue. Total of three appraisals. The Commission would like the City. Attorney to answer the following questions: I. If~there is a relocation cost, if so what ts the dollar amount? 2. The possibility of the Parking District purchasing -the property without tenants - the present owner to evict the tenants. The Director of Finance informed the Commission that the'Street Department is planning to repave and restripe the Parking Lots.. Commissioner Rosaia requested if the Parking Meter Collector/Repairman cou'l~d check all the lots and just repave and restripe those that are in poor condition. The funds may be needed for the purchase of the lots on Baden Avenue. The meeting was adjourn'ed at 4:05 p.m. / / CENTRAL. RECORDS FILE NO.: .................... CALL TO ORDER: ROLL CALL: · MINUTES: CORRESPONDENCE: OLD BUSINESS: For Discussion at Joint Meeting" Parking Ga- rages: How Much to Operate" REGULAR MEETING PARKING COMMISSION TUESDAY, AUGUST I0, 1982 LARGE CONFERENCE ROOM, CITY HALL The meeting was cai led to order Cha i rman Rosa i a. Present: Chairman Dennis Rosaia Commissioner David Sciandri Commissioner Donald Ross Finance Director Barry R. Lipton The minutes of the June 8, 1982 and July 13, 1982 regular meeting were approved as submitted. Memo was sent to the Police Department requesting their cooperation for special stickers/decals for residents on Baden Avenue with metered spaces in front of their homes. Captain McKeon suggested that the City Attorney be contacted regarding the scope of authority of the Commission. As yet no reply has been received from the City Attorney. e Letters were sent to the following cities with parking districts, inquiring about in-lieu fees: Woodland, Sunnyvale, Mt. View, Gilroy, Santa Maria, Redwood City, Pomona, Arcadia, and Martinez. Only one verbal reply has been received from the City of Woodland stating that their entire parking district is an assessment district, therefore, the spaces have already been paid for throughout the district. An article "Parking Garages: How Much To Operate" from the American City and County magazine was sent to the commission members. Director of Finance indicated it was not 100% pertinent but had some ideas about parking in general. The article was discussed at length; the cost of high rise structure, maintenance cost, the neces- sity of hiring part-time or full-time employee, etc. Chairman Rosaia was of the opinion that when the current bonds are retired, serious consideration be given to float another bond to build a parki'ng structure and to consider hiring a consulting firm for their knowledge and expertise. Director of Finance suggested that in the fiscal year 1983-84 allocate $5,000 to $10,O00.in the budget for consulting fees· Some thoughts were ex- pressed on the location of the parking structure, pos- sibly the three lots on Miller Avenue or the Baden Avenue lot. F~E N0'~*'- '~ Page 2 Parking Commission August I0, 1982 utes OLD BUSINESS:(continued) Baden Avenue Parking Joint Meeting NEW BUSINESS: Summary of 1981-82 Revenues and Expenditures Arts and Wine Festival Respectfully submitted Chairman Rosaia asked the Commission what their thoughts were on charging $10.00 per month all day parking for the residents on Baden Avenue. Commissioner Ross was In agreement; however, he questioned what if the parking space was occupied. The Director of Finance said the permit/decal would be valid for the immediate area. Commissioner Sciandri learning that we have had onl'~one request, thought the Commission should not be too con- cerned. Chairman Rosaia was of the opinion that before the problem becomes imminent there should be a solution. The Director of Finance suggested that this be tabled until a reply is received from the City Attorney. He then will formulate some alternatives based on the findings and present it to the Commission. The Commission was notifed that the joint meeting with Counci~l and the Planning Commission was rescheduled to September 22, 1982. Chairman Rosaia requested the Com- missioners to give some thought for .items to be discussed at this meeting. At the September 14, 1982.':Parking Commission meeting, items to be presented will be con- sidered before preparing the agenda for the joint meeting. The General Ledger and the Revenue Report'for the Parking Commission for 1981-82 was presented to the Commission. The Director of Finance indicated that the figures (penciled) has been updated taking into account the payment of the bonds, interest income, and interest expense. He explained the report in detail and a copy of the report is attached as pages 3, 4, 5, 6, and 7. Commissioner Sciandri had a request from the Committee of the Arts and Wine Festival to eliminate the meter fees on Saturday. The idea of the festival is to bring the public back to Grand Avenue and free parking might be of additional inducement. Chairman Rosaia recalled that during the Grand Avenue Daze the meters were in effect, and secondly the public could not be notified in time of the "free parking." The meeti_ng was adjourned at 4:08 p.m. , CENI~R4, L RECORDS FILE ~O.: REGULAR MEETING PARKING PLACE COMMISSION TUESDAY, JULY 13, 1982 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: MINUTES: CORRESPONDENCE: The meeting was called to order at 3:05 p.m. by Chairman Rosaia. Present: Chairman Dennis Rosaia Commissioner Donald Ross Finance Director Barry Lipton Absent: Commissioner David Sciandri The minutes of the June 8, 1982 regular meeting were not approved at this meeting. Chairman Rosaia requested a report on the parking permits. In June 1982, 96 permits were sold, 43 purchased by Good and Fowler, 8 purchased by Liberty Bank, the balance to individuals. Manager of Levy Bros. informed Chairman Rosaia that the parking lot in back was full by 9:00 a.m. and thought possibly the commuters may be parking their cars and taking the bus. However, the permits sold indicates that Good and Fowler employees might be. using the lot. The Director of Finance commented that according to the last survey most of the permit lots are full; Lot #6 with 36 spaces - 23 to full, Lot #8 with 21 spaces - 17 to full, and Lot #10 with 20 spaces - 17 to full. Chairman Rosaia stated the report was "well done." 0 A letter requesting to block off 3 parking spaces in front of the Croation Hall for a wedding was received from a resident(bride) on Baden Avenue. Officer Mike Dickson stated this was no problem with the Police Department. The Director of Finance on behalf of the Commission allowed them to do this insofar as: a. The wedding was on July I0, there was no time to approach the Commission. b. There was no loss in revenue. c. Parking on the 400 block of Grand Avenue was not critical. Page 2 Parking Place Commission Minutes July 13, 1982 CORRESPONDENCE: 2. (continued) OLD BUSINESS: Joint Meeting A lengthy discussion followed on the pros and cons of allowing this. Chairman Rosaia was of the opinion that if a precedent is set, merchants may request space(s) be blocked off, in front of his store for his customers only, and the merchant will be paying the fee. Motion was unanimously passed that parking meters not be barricaded for the benefit of special groups or interests. The Director of Finance will request thru the City Manager and the Director of Community Development to request the City Council to include the Planning Commission for the scheduled meeting on September 8, 1982. A discussion was held on what transpired at the last meeting with the Planning Commission. The following items were reviewed: I. For new constructions, renovations, provide parking 'or request In Lieu Fee. 2. In Lieu Fee a. To be based on the cost of building structure - $14,000 to $18,000 per parking space. b. Assess them for the full amount, assess over a given number of years, how is it to be collected? 3. Formula for determining parking spaces required. Chairman Rosaia and Commissioner Ross agreed that they do not want to discourage new construction because of an In Lieu Fee. Chairman Rosaia requested the Director of Finance to contact other cities who might be facing this same problem to secure any assistance or information on how they are resolving their problem. Page 3 Parking Place Commission Minutes July 13, 1982 Meters on Baden Avenue: A resident on Baden Avenue inquired if a special decal or placard could be issued to those who had no garage or driveway. With the installation of the meters they would be required to feed the meter. A discussion followed on the possibility of issuing decals or monthly permits to assist the residents. Chairman Rosaia re- quested that this be tabled to the next meeting. In the meantime, to check with the Police Department if it would create any problems if a vehicle is identified with a special decal or permit. The meeting was adjourned at 4:00 p.m. Respectful l y submitted: REGULAR MEETING PARKING PLACE COMMISSION TUESDAY, JUNE 8, 1982 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: M I NUTES: CORRESPONDENCE: NEW BUSINESS: Joint Meeting The meeting was called to order at 3:10 p.m. by Chairman Rosaia. Present: Chairman Dennis Rosaia Commissioner David Sciandri Commissioner Donald Ross Planning .Commissioner Paul Terry Planning Commissioner Herman Hoyer Planning Commissioner Frank Bertucelli COmmunity Development Director Lou Dell'Angela Finance Director Barry Lipton Police Officer Michael Dickson Intern Bill Holiday The minutes of the April 13, 1982 regular meeting were approved as submitted. League of California Cities - a copy of the audited financial statement was sent. The Director of Community Development introduced the members of the Planning Commission: Mr. Frank Bertucelli, 577 Pine Terrace, Mr. Herman Hoyer, Vice-Chairman, 700 Telford Avenue, and Mr. Paul Terry, 1036 Crestwood Drive. It was recommended 'by the City Council that a joint meeting be held to discuss the various issues and to reach a mutual goal. A lengthy discussion followed: I. Use Permit Application - be approved by the Parking Place Commission? In Lieu Fee - flat fee or differentiate a. Tearing down existing building. b. Renovating existing building. c. New structures. 3. Acquiring property - letters have been written, no response received. 4. Parking structures. 5. Useage of existing parking lots. 6. Upgrading the alleys - making entrances from the alley. CENTRAL rECOrDS FILE NO.: ....~..../. ~ .,,,,,,~ Page 2 Parking Place Commission Minutes June 8, 1982 Jo'int 'Meeting (cOntinued) oLD BUSINESS: Signs - Public Parking Parking Meters on Baden Avenue 7. Determini~ng parking spaces to be provided, i.e., office building, restaurant, hotels, etc. 8. Source of revenue, floating another bond, present bond will be paid off in two years.. a. Possibility of selling existing lots to'buy property on Grand Avenue. ® I0. II. 12. 13. Breezeway. Amend existing ordinance. Parking PlaCe Commission'would like to review and make recommendations on projects as they are filed. Englarge the Parking District. Condemnation of properties. The Parking Place.Commission i·s schbduled to have a joint meeting with the Council on September 8, .1982. Chairman Rosaia Suggested the Planning Commission be present at this meeting. .Director of Community. Development. stated a Study is being made on the downtown parking situation by Bill Holiday. The study should be completed in about 30 days and will be presented to the Parking Place Commission. Members of the Parking Place Commission commended the Engineeri'ng Department for a job "well done" on the installation of the signs for the parking lots. The Director of Finance indicated the next project will be to install the signs in all the lots. The Director of Finance stated that a written request was sent to Department of Public Services with a copy to the Parking Meter Collector/Repairman to proceed with the installation of the meters. Since no response was received, a follow-up will be made. Page 3 Parking Place Commissic J'une 8, 1982 'inutes NEW BUSINESS: Yellow Zones Appointment of Auditors Parking Survey Improving 2nd and 3rd Lane In Lieu Fee Equation A chart indicating the yellow zones was presented to the Commission. The Police Department and the Downtown Merchants Association concur with the location of the yellow zones. Motion was unanimously passed that the plan submitted for the yellow zones be accepted. Officer Dickson stated after ~he yel'low zones are instal'led, warning citations will be issued for the first two weeks. The City Council awarded a five year contract to Deloitte Haskins & .Sells as auditor for the Redevelopment Agency, Public ServiCes Facilities, Barking District, Sewer Fund, and general City operations. The Commission's approval is requested to allow the City o'f pay for the auditing services which will be charged to the Parking District. Motion was unanimously passed that Deloitte Haskins & Sells, as selected by the Council, be approved. The DirectoK. of. Finance presented to the Commit'Sion a compilation o'f the survey. He stated 500 surveys were distributed but only 59 were returned. The survey was broken down by location, questions, and comments. Nine of the responses complained of vandalism, this information will be forwarded to the Police Department~ He further stated that information on the useage of the lots will be mailed to the Commissioners upon completion. Comments on this report will be made by the Commissioners at the next meeting. commissioner Sciandri suggested that a meet'ing be called with the property owners. A cooperative effort be made to improve the lanes, to make back entrances available so that the public be made aware of the parking lots on Miller Avenue. Commissioner Sciandri was of the opinion that an In Lieu Fee Equation should be presented to the Planning Commission as soon as possible. Chairman Rosaia was in agreement but stated facts will be needed and assistance in deriving at this equation. FILE NO.: ..... ~]~--]./...~_~ Page 4 Parking Place Commission Minutes June 8, 1982 NEW BUSINESS: (continued) General Plan Chairman Rosaia and the commissioners would like to see the General Plan before the joint Council meeting. The meeting was adjourned at 5:00 p.m. Respectfully submitted REGULAR MEETING PARKING PLACE COMMISSION TUESDAY, MARCH 9, 1982 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: MI NUTES: ~ CGRRESPONDENCE: NEW BUSINESS: Liberty Bank The meeting was called to order at 3:00 p.m. Present: Chairman Dennis Rosaia Commissioner David Sciandri Commissioner Donald Ross Finance Director Barry R. Lipton Officer Michael Dickson u~ ~.~ d o Mr. Mark Wheeler of Rich Dio ati']~q~s~ruc~trion~n Contractor ~ The minutes of the February 9, 1982 regular~e~t~ng~ were approved as submitted. 1. Revenue from the Liberty Bank for meters i)~sed on Parking Lot #4. Third and final payment I~ceived'. 2. Communicated with Department of Public Services: a. Implementation of parking sign schemes. be Yellow Cab'- one space has been metered and the sign has been taken down. The curb is to be repainted and the marking on the street to be blacked out. c. No response: 1. Sign to be posted on Baden Avenue Lot #5 advising access to Grand Avenue. 2. Relocating the "No Left Turn" sign eastbound on Grand Avenue at Walnut. 3·. Charge and Deposit for meters used during construc- tion. To be discussed under "Old Business." Mr. Mark Wheeler presented a drawing of the proposed parking lot (next to Five Brothers Restaurant and Bar) with 24 to 26 spaces for Liberty Bank and Five Brothers. They request removal of a dual head parking meter and relocate two street trees. It will have a singular entrance with an exit at Third Lane and a landscaped island projecting from the sidewalk conforming to the Downtown Revitalization project. The Department of Public Services, Park and Recreation and Community Development have been contacted. Page 2 Parking Place Commission Minutes March 9, 1982 Liberty Bank (continued) A lengthy discussion followed: The twolease agreements on the three 25 feet parcel. The Commission expressed some concern as to what would- happen when the leases expire. 2j The Liberty Bank will not actively enforce parking restrictions. The lotwill remain open and will be available'after banking hours and weekends for the general public. Posting of signs, i.e., "Restricted Parking, No Left Turn, Do Not Enter, etc." 4. EnfOrcement problems due to two owners and one lessor. The Commission agreed that to see the property improved would greatly enhance the block; the loss of two parking spaces will be made up even if parking is available just on the.Liberty Bank side. Motion made by Commissioner Sciandri, Seconded by Commissioner Ross and unanimously passed that the plan submitted by Diodati Construction Company be approved. OLD BUSINESS: Signs - 'Public Parking The Director of Finance reported thatthe signs were on order. Since Commissioner Sciandri, Commissioner Ross, and Officer Dickson were not present at the meeting of February 9, the general concept of the plan presented by Mike Sattel was reviewed by the Director of Finance. Financial Report The Director of Finance' presented copies of the Audited Financial Statement ending June 30, 1981 and the printout for the first six months ending December 31, 1981. The reports were explained in detail to the Commission, and overall, the first six months shows the District to be in good financial condition. The two question held over from the last meeting: 1. Bond Reserves - necessary to maintain for certain activities of the District. 2. Monies available if needed - as of July l, 1981 approximately $74,000. A financial report, and/or printouts will be made on a quarterly basis to the Commission. Page 3 Pari(ing Place Commission Minutes March 9, 1982 C)~arge and Deposit for This was originally discussed at the meeting of Meters (Correspondence January 12, 1982. A motion was passed, "A $25.00 No. 3) per meter per month deposit be requested in advance with a $1..00 per day per meter 3 day minimum charge, the balance to be refunded." The City Manager has advised the minimum charge be raised to $5.00. Motion was unanimously passed that the $3.00 minimum charge be raised to $5.00. NEW BUSINESS: Baden Parking Lot (next to former State Theatre) Commissioner Sciandri inquired if any steps could~ be taken to alleviate the loss of 7 or 8 parking spaces. Almost. daily it is taken up by the residents of the apartment with a disabled plaque. According to Officer Dickson and Chairman Rosaia, when the apartment was built, a special arrangement was made with the Commission for the disabled and the senior citizens. Officer Dickson believes that the Police Department cannot do anything. Further research should be made through the City Attorney. Baden Parking Lot (next to Giorgi Brothers). Commissioner Sciandri was informed that certain in- dividuals were using the parking lot to do repair work on their vehicles. Officer Dickson stated that thus far no complaints have been received by the Police Department or by the Parking Enforcement Officer. Grand Avenue - 2 Hour Enforcement Commissioner Ross asked if any action could be taken for.those who park all day on Grand Avenue on Mondays - the Parking Enforcement Officer's day off. Officer Dickson said that due to the lack of manpower the Police Service Technician cannot chalk tires and it would create a hazard for the Motorcycle Officer to weave in and out of parked vehicles. Commissioner Ross had in mind a specific vehicle violating the 2 hour enforcement. Officer Dickson suggested that he call the Police Department and ,a Police Service Technician will chalk the tire, return in two hours and cite him. Wine Tasting Affair on Grand Avenue Officer Dickson stated that he received a notice from the Downtown Merchants Association'about the wine tasting fair to be held on Grand Avenue in August. Page 4 Parking Place Commission Minutes March 9, 1982 Wine Tasting Fair on Grand Avenue (continued) He requested that when the Parking Place Commission and the Downtown Merchants Association reach a decision as to what streets to close off, please notify the Police Department. The Police Department would prefer from Cypress Avenut to Walnut Avenue. The meeting was adjourned at 4:20 p.m. · Respectfully submitted Approved REGULAR MEETING PARKING PLACE COMMISSION TUESDAY, APRIL 13, 1982 LARGE CONFERENCE ROOM, CITY HALL CALL TO ORDER: ROLL CALL: MINUTES: CORRESPONDENCE: Ld C~J ? u_ ~ ~'~z r~ ~ o~ OLD B~I NESS_k5 Signs - Public Parking NEW BUSINESS: Baden Avenue - Parking The meeting was called to order at 3:00 p.m. by Chairman Rosaia. Present: Chairman Dennis Rosaia Commissioner David Sciandri Commissioner Donald Ross Finance Director Barry R. Lipton The minutes of the March 9, 1982 regular meeting were approved as submitted. 1. "Becoming A More Effective Public Board Member" seminar notice. e Memo sent to City Manager from the Director of Finance to include additional monies in the 1982-83 ~budget to compensate commission members. Received from Department of Public Services price quotation submitted by Hawkins and Hawkins for parking signs, labor cost not included. 4. Brochure from National Parking Structures, Inc. Letter received by the City Manager from Lockwood Office Equipment Co., Constantines Beauty Salon and Ewald Travel Service re parking problems on Baden Avenue. Department of Public Services received from Hawkins and Hawkins a quote of $979.00 for the parking signs; pipe at $1.50 per foot, bracket at $1.50 each as submitted by Superintendent of Public Works. The labor costs are not included. Chairman Rosaia requested the Director of Finance to notify Department of Public Services to pro- ceed with the purchase and installation of the sigqs. Letter received from Lockwood Office Equipment Co., Constantines Beauty Salon and Ewald Travel Service listing the problems incurred since the removal of the "2 Hour" parking signs. They request "2 Hour" parking signs or meters be installed, whichever is advantageous to the area. I='1 LE N 0-:~'""~'"'/"''''"~ Page 2 Parking Place Commis~,on Minutes April 13, 1982 Baden Avenue.-. Parking (continued) Compensation for Commission Members Parking Structure Acqui ring Property Survey Respectfully submitted A motion was unanimously passed that 2 hour parking meters be installed on Baden Avenue from Linden to Maple on the north and south side of the street. The Director of Finance was requested to coordinate the installation of the meters. The Director of Finance explained the City is now operating under the current Parking District law which enables payment to the commission members in the same manner as Park and Recreation, Housing and Planning Commission members. A request has been made to the City Manager for additional'monies in the 1982-83 budget. The cost to the District will be $900.00 in wages and '$10.00 in Workers' Compensation premium. The Director of Finance will write to the National Parking Structure Company to inquire if they have any .parking structures erected in the immediate area fOr viewing. They quote a price of approximately $4,000 per stall, whereas the average cost of a permanent structure runs about $14,000 per stall. Sometime ago the secretary was directed to write, for informational purposes, to property owners on Miller Avenue if they~were interested in selling. Due to a misunderstanding letters were not sent out. The secretary again was requested to send the letters out. The Director of Finance will compile the responses and report to the Commission in June the result of the survey. The meeting was adjourned at 3:28 p.m. Approved CALL TO ORDER: ROLL CALL: MINUTES: CORRESPONDENCE: NEW BUSINESS: Introduction of Newly Appointed Commissioner Election of Officers OLD BUSINESS: Signs - Public Parking Lot REGULAR MEETING PARKING PLACE COMMISSION TUESDAY, FEBRUARY 9, 1982 LARGE CONFERENCE ROOM, CITYF~J~[]-~i\/ED The meeting was called to o~Sd~t:L~.t ~04 p.m. by Chairman Pro Tern Rosaia so. S~AN Present: Chairman Pro Tem uenn~s ~osa~a Commissioner David Sciandri Commissioner Donald Ross' Finance Director Barry R. Lipton The minutes of the January 12, 1982 regular meeting were approved as submitted. 1. Resolution commending John Penna was presented by the City Council. e Revenue from Liberty Bank for meters used' on Parking Lot //4 during construction. Reply from Director of Public Services re: color of informational signs, painting crosswalks, directional lines on the street. A warm welcome was given to Commissioner Ross from Chairman Pro Tem Rosaia and Commissioner Sciandri. Motion made by Commissioner Sciandri, seconded by Commissioner Ross and unanimously passed that Commissioner Rosaia be appointed as Chairman of the Parking Place Commission. Motion made by Commissioner Ross, seconded by Chairman Rosaia and unanimously passed that Commissioner Sciandri be appointed as Vice Chairman of the Parking Place Commission. The Director of Finance presented a diagram which was prepared by Mike Sattel in Engineering. The diagram shows: 1. Placement of new signs. 2. Signs will be blue on white, baked on, using reflectorized coating. Page 2 Parking Place Commi. February 9, 1982 an Mi nu tes Signs - Public Parking Lot (continued) Peninsula Yellow Cab Co Purchase of Additional Lots 3. Signs on the parking lot will read "PUBLIC LOT" with the City seal, 3' x 4' and will be 7' high. e The g~neral concept of the plan is to guide the public into using the lots on Miller Avenue; have a continuous traffic flow; to eliminate left hand turns into parking lots. A discussion followed. Chairman Rosaia, on behalf of the Commission, commended the plan. A motion was unanimously passed that the plan be accepted and the Director of Finance to request the Department of Public Services to initiate the project. Chairman Rosaia requested the Director of Finance to discuss with the Department of Public Services: Walnut Avenue - relocate the "No Left Turn" sign east bound on Grand Avenue at Walnut. The sign may become obscured during the spring and summer months when the trees are in full bloom. Baden Avenue - Lot #5 - a sign to be erected on Third Lane advising access to Grand Avenue. Chairman Rosaia asked if an appeal was made by the Cab Company. The Director of Finance advised that no appeal was made. The Department of Public Services was advised to coordinate with Mr. John Previti and meter one space. Commissioner Sciandri inquired if property could be acquired by other than issuing bonds. The D'irector of Finance stated that this was addressed in the Master Parking Plan~ Consideration should be given to the outcome of the survey. The Grand Avenue Separation, when completed, may divert the freeway traffic on to Miller Avenue which may necessitate elminating park- ing on Miller Awenue. Possiblity of leasing, adding on to the present lots (multi level) or acquisition of land was discussed to meet the needs for the future. Page 3 Parking Place Commi February 9, 1982 on Minutes Purchase of Additional Lots (continued) Financial Report Free Parking Two Hour'Enforcement Liberty Bank Respectful ly submitted ~1 ei ko IzutsdK Chairman Rosaia asked if letters were sent out to certain property owners if they were interested in selling. The secretary stated that she was requested not to send the letters out at the present time. Chairman Rosaia inquired if a financial report was available. The Director of Finance said that a draft copy of the annual report Was just received. Recess called 3:35. p.m. Reconvened at 3:40 p.m. The audit report was discussed with regard to revenues, expenses, interest income, redemption of bonds, etc. The Director of Finance will prepare a detailed report for the next meeting. Commissioner Sciandri wanted to know if it would be possible for the merchants to provide free parking for their customers. A discussion was held on the ways and means that this could be done. However, it was agreed that it would .be very difficult to do. Commissioner Ross asked if merchants could be stopped from parking in front of their stores all day. He was told of the strict two hour enforcement now in effect. It was suggested that merchants should go to their fellow merchants requesting them to cooperate. Commissioner Sciandri asked if the Commission has been approached regarding the parking lot. It was learned that a plan was submitted to the Department of Public Services but the Commission has not been approached. An inquiry will be made. Chairman Rosaia questioned when a request is made to remove a parking meter would that proposal come before the Commission or to Department of Public Service, if so would the Commission be contacted before a decision is made. The Director of Finance will request that the Commission be made aware of any requests that will alter and/or displace meters. Meeting adjourned at approximately 4:00 p.m.''~ CALL TO ORDER: ROLL CALL: MINUTES: OLD BUSINESS: Peninsula Yellow Cab Parking Space REGULAR MEETING PARKING PLACE COMMISSION TUESDAY, JANUARY 12._1.9~2~ ! ~- D LARGE CONFERENCE The meeting was called ~b'v~Y~r~ ~a~ 3:10 P.M. by Chairman Penna (;IT¥ ucc SO. SAN FRANCI$C;O Present: 6hairman John Penna 6ommissioner Dennis Rosaia Mr. Joe Gillio Mr. John Rosselli Mr. Ceva Ralph Smith Mr. Ronald J. Israel Police Officer Michael Dickson Finance Director Barry R. Lipton Absent: Commissioner David Sciandri The minutes of the December 8, 1981 regular meeting were approved as submitted. Item No. 3, Peninsula Yellow Cab Parking Space was introduced first. The survey taken by the Police Department was discussed at length. Chairman Penna had requested another survey be taken of just the immediate area. The request was made to the Chief of Police but for various reasons he declined to make another survey. Mr. Ralph Smith, Cash Loans, Inc., 104 Grand Avenue, stated that he spoke to Mrs. Ferrari and they are in agreement that of the three spaces allocated to the Yellow Cab Company, one space on Grand Avenue be metered. A lengthy discussion followed. Mr. Gillio, owner of the Yellow Cab Company, llO Grand Avenue and Mr. John Rosselli, former Mayor of Redwood City, 950 Nob Hill Road, Redwood City, expressed the needs to keep the three spaces al- located. Mr. Ronald J. Israel, Attorney at Law, 5 Third Street, Suite 1212, San Francisco, representing Mr. Ralph Smith, remarked that the survey showed on any given hour parking space was available, that the cabs could park in any of the spaces, whereas the general public is excluded from parking at the three spaces designated for the Yellow Cab Company. The Commission was in agreement that the Yellow Cab Company provides a very beneficial and necessary service to the Community, however, the Commission needs: 1. Revenue (Commission cannot legally rent space to merchants). 2. Need for additional parking spaces. 3. Meet the overall needs of all the merchants. Page 2 Parking _P1 ace Commi s~, on Mi nutes January 12, 1982 Peninsula Yellow Cab Parking Space (continued) Master Parking Plan Status Report Pedestrian Easement on Municipal Lot # 1 (Pete's Coffee Shop) NEW BUSINESS: Signs - Public Parking Commissioner Rosaia entered a motion to meter one parking space in front of the Peninsula Yellow Cab Company, leaving two spaces, one on Grand Avenue and one on Cypress. If the Peninsula Yellow Cab Company finds that it is not sufficient, 'to approach the Commission with information and data and will be taken under consideration. Chairman Penna seconded the motion. The motion was unanimously pa~sed. Mr. Smith inquired if he could petition the City to have 30 minutes parking on both side of the 100 block on Grand Avenue. Chairman Penna advised that this matter be brought before the Downtown Merchants' Association. Director of Finance stated that the Master Parking Plan was discussed with the City Manager. An in-depth survey will be made, block by block, lot by lot, different days, different time of the day for the next several months to determine where the needs are. In conjunction with this, a one page survey will be distributed to gather as much general information as possible to plan for the future needs. Mr. John Previti, Parking Meter Collector/ Repairman will be doing the survey. Chairman Penna entered a motion that the Parking Meter Collector/Repairman to conduct the survey for the next four months; staff to prepare the survey form and deter- mine the procedure for distribution and return of the form. It was agreed by the Commission to discontinue listing the Master Parking Plan on the agenda until the survey is completed. The Director of Finance, in response to his memo, was advised by the Department of Community Development, the applicant has decided to redesign the project eliminat- ing the need for the easement. Muncipal Lot #1 will not be involved. The Director of Finance stated that he and Mike Sattel spent an afternoon driving through the Parking District looking for parking spaces and locating the existing signs. Working with the District map and upon their actual observation, a recommendation was made to the Engineering Department to remove and/or add to the existing signs. Page 3 Parking Place Commission Minutes January 12, 1982 Signs - Public Parking (continued) 2 Hour Parking Enforcement on Grand Avenue Meter Charges - for Blocked Spaces New Construction Chairman Penna said at the Downtown Merchants' Association meeting it was suggested that a decora- tive, easy to follow, directional signs to be painted on the Street. The color of the sign was discussed. 'It was agreed the color green should not be used as it tends to blend in with the trees. ~ A motion was moved and seconded that the Parking Place Commission is in favor of painting and striping the walkways on Grand Avenue; painting.directional signs on the street'for parking purposes; another color other than green be used for the signs. The Commission was informed that on Municipal Lot #1, the meters have been changed from 2 hours to 5' hours. Motion was unanimously passed the two hour parking on Grand Avenue be strictly enforced with the provision a one week warning period be given. A question was raised on the parking meters that are tied up in a construction area - known as "blocked spaces." A discussion followed as to what the charges should be, when and how to collect, how to' coordinate with the Building Department, Police Department and the Parking Enforcement Officer. A motion was unanimously passed a $25.00 per meter, per month deposit be requested in advance with a charge of $1,00 per day per meter 3 day minimum charge, the balance to be refunded. Commissioner Rosaia reported that an inquiry was made about building on Grand Avenue and what the parking requirements would be. The Parking District Ordinance stipulates the builder is not required to provide parking; the builder must approach the Commission for approval or disapproval of the plan. A discussion followed whether the developer is required to provide parking or the District to secure a fee in lieu of. Chairman Penna reiterated the policy when the District was formed in 1959. It was decided for the present that any new plans submitted will be reviewed with an open mind. Page 4 Parking Place Commis January 12, 1982 an Minutes Appointment of New Commissioner Appreciation Com~nissioner Penna inquired if his replacement was appointed. Director of Finance stated that there were three applicants but as yet has not been interviewed by the City Council. Commissioner Rosaia expressed his pleasure working on the Commission with Chairman Penna. Chairman Penna in turn stated that he enjoyed.serving on the Commission and appreciated the opportunity to serv. The meeting was adjourned at 4:45 P.M, Respectfully submitted,