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HomeMy WebLinkAbout1980 Parking Place MinutesTIME: PLACE: CALL TO ORDER: MINUTES: OLD BUSINESS Walnut Avenue REGULAR MEETING PARKING PLACE COMMISSION CITY OF SOUTH SAN FRANCISCO TUESDAY, OCTOBER 14, 1980 RECEIVED 3:10 P.M. Large Conference Room, City Hall OFFICE OF CITY CLERK $O. SAN FRANCI$OO The meeting was called to order at 3:10 P.M. by Chairman Penna. Present: Chairman John Penna Commissioner Dennis Rosaia Commissioner Peter Ruggeri Engineer Terry Leong Finance Director William R. Anderson The minutes of the September 9, 1980, regular meeting was approved. Mr. Anderson stated that the Walnut Avenue Parking Improvement plans were sent to Community Development, Fire and the Police Department. Community Development responded with some notes on the plan; Police Department sent a memo indicating they were satisfied with the plan; Fire Department had not as yet responded but Mr. Anderson was sure that the plan would be accepted.:' The Commission was very pleased that an additional handi- capped parking space was acquired and that the big trees would be saved. The overall plan itself was very well received by all. Chairman Penna questioned if the Masonic Temple had con- tacted anyone. Mr. Anderson replied that he has had no response, however, it was his understanding that if they wanted anything over and beyond the necessary, it would be funded by them. The loading and unloading zone was questioned by Chairman Penna, if a parking meter with a sign was to be utilized. Commissioner Rosai said that the alley way would be used and if necessary a sign would be posted on a meter for loading and unloading. Engineer Leong reminded the Commission that the meters would all be double headed. Commissioner Rosaia entered a motion that the Walnut Avenue Parking Improvement plan, as submitted by the Engineering Department, be approved. Commissioner Ruggeri seconded the motion. The motion was unanimously passed. Page 2 Minutes - Parking Plac{ October 14, 1980 Jmmi ssi on New Lot on Miller Avenue Cypress/Miller Lot Mr. Anderson reported that the lot is in operation with a total of 20 parking spaces. "Compact Parking Only" signs, when completed, will be installed on the easterly side. Commissioner Rosaia wished to commend the City on the landscaping. The consensus was that a lot of shrubbery was planted and when appropriate the excess could be removed and utilized elsewhere as needed. Chairman Penna suggested that perhaps at the next meeting, to propose the other lots be improved in a similar manner. Commissioner Rosaia suggested that this matter be tabled due to the cost factor. Engineer Leong stated that $7,000 to $8,000 was needed to install the electric controller and the water system. Total cost of the lot was $34,345, the additional cost factor, the top soil had to be removed to have a solid base for the retaining wall. Mr. Anderson stated that one of the questions associated with the lot was the signs. At the Council study session, a question was raised as to whether we need to post and identify each sign and on the tickets limiting our li- ability. Upon conferring with the Assistant City Attorney, he was of the opinion that we are not required to post any limiting liability in that the City of South San Francisco is not a bailee. A bailee willy'take your car keys and control your car, as in many of the private lots. Mr. Anderson suggested that in conjunction with the 'City Engineer's signing program for the streets directing parking, that a smaller sign be designed for the entrance to each of our lots rather than the monstrous signs that are now posted. The signs will give the time limits~-andl.~ and identify it as a City parking lot. A discussion'~-~ followed suggesting that the sign be painted on the drive- way, the poles of the meter, or on the ticket box. It was agreed that Mr. Anderson will check with Engineering whether a standard size sign of 4 x 3 should be made or investigate the other possibilities. Mr. Anderso]~eived a phone call from Mr, Flanders andwasq~omredithat the project is put on hold for now, but they a~"~tTll interested. Mr. Flanders will contact Planning when he is ready. C:ENTRAL RECORDS FILE NO.:~.?..,.~.,..'..~?...,~.,.. ..... -- Page 3 Minutes - Parking Plao October 14, 1980 ommission Blue Sky Session NEW BUSINESS Master Parking Plan Parking Place Commission Meeting November 11,1980 Ho 1 i day Christmas Free Parking Grand Avenue Celebration Thus far we have been unable to plan the Blue Sky Session since Community Development is presently facing a personnel shortage. Mr. Anderson suggested that the session be held at the Staff level with the City Manager to look into the various alternatives° A Blue Sky Session with the Planning Commission and the Parking Place Commission will be a public meeting and this may inhibit people. It was agreed that the Blue Sky Session at the staff level be scheduled as soon as possible. The Master Parking Plan is now being assembled by the City Manager and Staff. The City Manager is using some of D'Amico's. plan and putting together a plan that will have the consensus of the Staff and will be submitted to the commissions for their approval and eventually to the Council. Chairman Penna suggested that since this plan is being formulated, whether it could be incorporated with the Blue Sky Session to get the Parking District's input into the plan and also to find out what is developing. Chairman Penna questioned if D'Amico's plan was useful and the fee of $5,000 paid was in line. Mr. Anderson was of the opinion for the4~al~_~Ur~ and the maps plotted that it was not out of line. It was agreed that the November ll, 1980, Veteran's Day holiday, the meeting will be cancelled and the normal cancel~/ation notices will be sent out. Mr. Anderson will check with the City Manager and a special meeting may be called when the Master Parking Plan is completed. Christmas free parking will be effective December llth through December 29th. Mr. Anderson commented that it will take Mr. John Previti two days for installation and two days for removal. Chairman Rosaia announced that the Grand Avenue Celebration will take place on November 22 and 23, 1980. It was agreed by the Commission that free parking on all meters and parking lots will be available on November 22, 1980. RECORDS Page 4 Minutes - Parking Pla~cr '~mmission October 14, 1980 Grand Avenue Celebration (continued) Free Parking Signs The method of advertising and cost factor was discussed. Commissioner Rosaia stated that 1/4 page ad on the special inserts will cost $117.00. Mr. Anderson sug- 9ested that if the City could develop a map indicatin9 all the lots that this map could be inserted in the newspaper at a lower cost than the 1/4 page ad. It was also suggested that since the Parking Place Com- mission is offering free parking, the merchants could cooperate and contribute toward the cost of advertising. Since Commissioner Rosaia is coordinating the advertising for the celebration, he will keep the Commission apprised as to the advertising procedure to follow. Commissioner Ruggeri stated that he was requested by an individual to approa~h the Parkingq)~tric-~t~Commission if free parking~=~~ made available dLiri~the week for two to three hours. Chairman Penna commented that it is a good idea, however, unless the merchants promote and offer some good values it will not draw the people to the downtown area. The Commission is interested~pro- viding the promotional work is done by the merchants. Commissioner Rosaia commented on the new two hour~ parking limit signs now posted on the meter posts. Mr. Anderson explained that before the revi.ta]ization, the signs were posted on the street lights, but since the curb is now behind the street lights the new signs were posted. The meeting was adjourned at 4:12 p.m. APPROVED: ~o~h'tghairman Respectful ly submitted, CE'~-~TRAL RE:CORDS REGULAR MEETING PARKING PLACE COMMISSION CITY OF SOUTH SAN FRANCISCO TUESDAY, SEPTEMBER 9, 1980 TIME: PLACE: CALL TO ORDER: MINUTES: OLD BUSINESS WALNUT AVENUE NEW LOT ON MILLER AVENUE 3:10 P.M. City Manager's Office' The meeting was calle~ to order at 3:10 P.M. by Chairman Penna ' Present: Chairman John Penna Commissioner Dennis Rosaia Commissioner Peter Ruggeri Vice-Mayor Gus Nicolopulos Officer Michael Dickson Louise Coleman, Acting Finance Director The minutes of the August 12, 1980, regular meeting were approved. Mrs. Coleman stated that Council authorized Staff to proceed with the project design for the Walnut Avenue configuration. At the joint meeting on August 13 with Council and Parking Place Commission, Staff was requested to: A. Prepare a Master Parking Plan, within 90 days, for review and adoption. To produce further design to address concerns of Planning Commission, Masonic Temple, All Souls Church, City Departments and others, Vice-Mayor Nicolopulos commented that the original motion was to uphold the Planning Commission but it was reversed and are to proceed with the Walnut Avenue Project to tie in with the Downtown Revitalization Project. Commissioner Rosaia stated that another $3,000 was appropriated for a retaining wall. Vice-Mayor Nicolopulos explained they discovered top soil instead of the hard soil and this created a need for the retaining wall to be built. CENTRAL RECORDS ....... Page 2 Minutes - Parking Place Commission September 9, 1980 BLUE SKY SESSION NEW BUSINESS BONDS MASTER PARKING PLAN CHRISTMAS FREE PARKING Commissioner Rosaia commented that the Planning Commission was interested in holding a blue sky session with the Parking Place Commission. It was agreed that occasional sessions would enable both commissions to be aware of what is transpiring. Chai'rman Penna reiterated that Planning Commission has no concept of what the Parking District is all about. For instance, anyone applying for a building permit within the District can build without providing parking space. Officer Dickson stated that anyone building a condo was required to have 1-1/2 parking space. Commissioner Rosaia explained that within the Parking District, parking space is not required. Chairman Penna further explained that it is a municipal district, bonded With a commission staff to insure the bonds are solvent. Commissioner Ruggeri brought up for discussion the pos- sibility of paying off the bond, making another district, and start buying older homes instead of putting money on the street for parking. Chairman Penna stated that the bond will mature in 1984 and it was suggested by Mr. Anderson to hold the.bond until maturity, and then dis.- solve the'district and/or reform, or expand the district by making a second district that supercedes the first district. Commissioner Rosaia explained that the district boundary line can be changed but monies cannot be borrowed until the bond is paid off, Chairman Penna stated that accord- ing to the City Attorney, a new district can be recreated with a new boundary line so that your new district is also your old district. When the old district is ready to pay off the bond, it dies a natural death ending up with a bigger district. Chairman Penna suggested that with the Master Parking Plan, which is due in 90 days, the possibility of incorporating the expanding of the Parking District to be included. The perimeter could be between Spurce Avenue and Airport Boulevard, 2nd Lane to 6th Lane and then along Linden Avenue (both sides) to Aspen Avenue and to Airport Bou- levard. This would offer an opportunity for old properties to be purchased and it can easily tie in with the Bethelehem Development. Mrs. Coleman was requested by Mr. Anderson for the Commission to consider the Christmas Free Parking for the the next meeting. Motion was unanimously passed that Free Parking be available two weeks before Christmas~ENTRAk R£CO~DS Page 3 Minutes - Parking Place Coh~ission September 9, 1980 CELEBRATION - COMMEMORATE COMPLETION OF DOWNTOWN REVITALIZATION PROJECT Commissioner Rosaia indicated the merchants are planning some sort of celebration upon completion of Grand Avenue. The target date is set for November 20th weekend. Commissioner Rosaia will keep the Commission informed on the plans. The meeting was adjourned at 4:00 p.m.. Respectfully submitted, APPROVED: TIME: PLACE: CALL TO ORDER: MINUTES: OLD BUSINESS: Walnut Avenue REGULARMEETING PARKING PLACE COMMISSION CITY OF SOUTH SAN FRANCISCO TUESDAY, AUGUST 12, 1980 RECEIVED 3:00 p.m. Large Conference Room, City Hall The meeting was called tO order by 3:12 p.m., by Chairman Penna. Present: Chairman John Penna Commissioner Dennis Rosaia Mr. Floyd Sparks Mr. Allen Weinstein Mr. Robert Sans Director of Public Services Robert Yee Engineer Terry Leong Director of Finance William R. Anderson Absent: Commissioner Peter Ruggeri - Vacation The Minutes of the July 8, 1980, regular meeting were approved. Mr. Anderson apprised the Commission that a letter dated August 4, 1980, was received the the Francis Drake Lodge No. 376 (Masonic Temple). A reply was sent on August 8, 1980, informing them that a Staff Technical Committee had been assembled to review the project for engineering feasibility and environmental impact. The Commission discussed at length: 1. Whether the newly installed controller will be affected. 2. Whether the older trees can be saved. 3. Treatment of the retaining Wall. 4. Removal of P.G.&E. poles and related electrical problems. The representatives of the Francis Drake Lodge No. 376 voiced their concern in the following areas: 1. Bumper Stoppers It was their understanding that bumper stoppers would be installed as this would alleviate the overhang on to the CENTRAL RECORDS ......... Page 2 Minutes Parking Place ~-mmission August 12, 1980 OLD BUSINESS: (Continued) Walnut Avenue (Continued) sidewalk leaving more room for the pedestrians. Mr. Anderson explained that bumper stoppers will not be installed mainly because pedestrians will stumble and that would be a City liability, and the other is that it would be very difficult to keep clean. 2. Sidewalk Width A lengthy discussion followed on the actual footage available for the pedestrians after cutting it down to five feet. They indicated that, with the installation of the meters, the overhang, whether it be compact or regular vehicles, the angle of parking 30 degree or 45 degree and with the utility grates that it might be too narrow. It was agreed that Engineering study this matter. 3. Angle of Parking They stated that City Ordinance 353 deems angle parking be at 30 degree. Mr. Anderson was not aware of this ordinance and will check into it; however, we do have a 45 degree angle on the parking lots. They maintain that Walnut Avenue is a thoroughfare and not a parking lot, and it is unfair to apply parking lot standards. Loading Zone/Walkway Several concepts were discussed as to whether this should be a loading zone with meters or have some kind of walk- way with planters and trees. If the walkway concept were to.be used, Mr. Yee indicated that Police Department would have to be consulted. Another problem may be the gas meteY located in the entry way. 5. Water Leakage When the Church and the alley were built, about a year or so later, they had water leakage in the basement. Evidentl there was an old creek and the movement and disturbance caused the flooding. Their concern is that the cutting of the sidewalk or any reconstruction that might disturb the terrain may cause flooding again. A general discussion was held on the various aspects of the concept with both the Parking Place Commission and the members of the lodge voicing their view points. The representatives of the lodge expressed their opinion that the Parking Place District and the City were inconsistent in their planning. The Downtown Revitalization Project was to CE!iTRAL RECORDS FILE NO.:~....~.. ........ Page 3 Minutes of Parking Pla August 12, 1980 Commission OLD BUSINESS: (Continued) Walnut Avenue (Continued) New Lot on Miller Avenue Joint Meeting with City Council - August 13, 1980 enhance the aesthetic and environmental surrounding, but in doing so, 45 parking spaces are being eliminated. Walnut Avenue is being increased in parking density which will mean removal of trees, and the environmental and aesthetic impact will be affected. The Commission stated they want to develop Walnut Avenue to the fullest; and, in doing so, will make it aesthetically pleasing by replacing trees and shrubberies. It was ~greed by all that additional parking space was needed. Presently, the lodge has become the focal point for San Francisco and San Mateo County; and, too, the temple does have some commercial property on Grand Avenue. Chairman Penna questioned if the lodge members were in agreement with the plan; and, if so,.it would become a design problem which can be worked out. The members requested if a concise plan could be shown to better understand the concept. Mr. Anderson stated that the plan was incomplete, and the second half will be developed. Mr. Anderson commented that the new estimate would be approx- imately $110,000. The question was raised what portion of the cost woUld the City incur and the cost to the lodge. Mr. Anderson related that if there is something that the lodge desires over and beyond the necessities of a safe-and- sound.project, we would then look to the lodge to make a contribution for that extra. Mr. Anderson said the lot had been cleared, and they should start the next phase very shortly. Mr. Penna questioned why the concrete was not removed at the same time. Mr. Anderson believes' that a subcontractor should be doing the next phase. Mr. Anderson declared that the Agenda was very brief; but, obviously, Walnut Avenue Concept will be the main concern. Mr. Rosaia inquired if it was possible to have Mr. D'Amico's plan at the meeting. Mr. Anderson explained that there was so much difference of opinion at the'staff level, he would rather have it ~oned out before presenting the plan, Mr. Rosaia does not fully agree with~some of the concepts; but feels that if the Council.can see the plans, they would have a general idea of what the Commission is trying to accomplish. Chairman Penna inquired whether Mr. Dell'Angela would be present at this meeting. Mr. Anderson replied that Mr. Dell'Angela was on vacation; and since this meeting would be basically a study session, his presence would not be necessary. Mr. Anderson further related that this joint meeting was to improve the rapport and that it will not be necessary to go into details but to stay on a conceptual basis. Page 4 Minutes Parking Place ~ 'mission August 12, 1980 Joint Meeting with City Council - August 13, 1980 (Continued) Cypress/Miller Lot Blue Sky Session NEW BUSINESS: Exchange of Minutes Planning/Parking Place Establishment of Time Limits on the Meters City Hall Parking Lot The Council should be made aware that the Commission is looking into various areas in trying to improve parking. The Commission has acquired the lot on the north side of Miller Avenue (300 block), as suggested by Council., and is now under construction. Walnut Avenue is under design, but it is proving to be a difficult project because of the aesthetic and environmental concerns. Chairman Penna was in doubt as to how to approach the Council on the Environmental Impact Report together with the letter he signed. Mr. Anderson suggested that we wait for the results and then see what the legality requirements will be and what the Planning Commission requires. Mr. Flanders has not approached the Commission with any plans. Mr. Anderson suggested that, in the near future, a session be held with the Planning Commission to discuss financial problems, criteria to establish parking requirements, and fresh approaches to upcoming projects. Chairman Penna requested that the Parking Place Commission Minutes be sent to the Planning Commission; and, in turn receive their Minutes or sections which would affect only the District so that both Commissions are aware of the plans being formulated. ~ Chairman Penna inquired if the Police Department had been contacted regarding the proposed change of time limit on the meters. Mr. Anderson explained that the establishment of time-limit change is accomplished by going to the Council by ordinance. Chairman P~nna still requested that the Police Department be contacted. The use of the City Hall parking lot was discussed. The meeting was adjourned at 5:08 p.m. APPROVED: airman Respectful ly submitted, CENTRAL RECORDS FILE N O.~.'~..Z.....~ TIME: PLACE: CALL TO ORDER: MINUTES: OLD BUSINESS: Walnut Avenue REGULAR MEETING PARKING PLACE COMMISSION CITY OF SOUTH SAN FRANCISCO TUESDAY, JUNE 10, 1980 Large Conference Room, City Hall ~ITY The meeting was called to order Chairman Penna. Present: Chairman John Penna Commissioner Dennis Rosaia Director, Public Services Bob Yee Sr. Planner Daniel Christians Mr. Patrick Flanders Finance Director William R. Anderson Absent: Commissioner Peter Ruggeri informed Staff he would be out of the City. The minutes of May 13, 1980, regular meeting was approved and signed by the Commission. Mr. Anderson was in receipt of a memo (copy) from the Fire Marshall to the Director of Community Develop- ment objecting to the proposal as submitted and if ~ necessary would attend the Planning Commission meeting on June 10, 1980. Mr. Anderson received a verbal reply to the effect that the Fire Department Would require 20 feet right-of-way for fire and rescue vehicles. Mr. Yee presented a new concept with 41 parking space, 20 feet right-of-way for fire and rescue vehicles and 20 feet of space between cars as required by the Ordinance. The cost of this concept was roughly es- timated at $5,000 per space. Discussion followed on: 1. Environmental impact. 2. Whether one-way street would be detrimental to the street concept. 3. Congestion. 4. Need for a traffic study. Mr. Anderson commented that one of the concept is in turning this into a semi-street parking. This would be for long term parking, employee type, and we would request Council to approve five hour meters. A few meters for short term parking would be available for library patrons. CENTRAL RECORDS Page 2 Minutes Parking Place C June 10, 1980 ission Walnut Avenue (continued) Miller Avenue Joint Meeting with Council Cypress/Miller Lot Acquire 25 feet west side of Cypress Avenue NEW BUSINESS Traffic on Grand Avenue Chairman Penna questioned if the sidewalk was neces- sary. Mr. Anderson declared that the City is self- insured and will insist on a sidewalk with the parking facility. The problem of handicapped parking was brought up. Mr. Yee commented that it will depend upon the needs and the location that each parking lot will be surveyed. Chairman Penna agreed to attend the Planning Commission meeting scheduled for June 11, 1980. Mr. Anderson announced that the bid will be opened June 11 at 11:00 a.m~ Commissioner Rosaia asked how many bids were received. Mr. Anderson responded ap- proximately six to eight bids. Chairman Penna questioned who was presently using the lot. Mr. Anderson said permission was given to Huettig & Schromm, Inc. to use the lot temporarily until the contract was awarded. Scheduled for August 13, 1980. Mr. Patrick J. Flanders, President of Flanders Bay Company - Architect/Developer, was present at the meeting. He was representing the Benedetti's who owns the property that the Ford Dealership is now using. Mr. Anderson clarified that Mr. Flanders had contacted him several days ago inquiring about the 75 feet lot on the 200 block of Grand Avenue, north side of the street, if the District would be amenable to selling a portion of the lot to incorporate into a parking venture. It was explained to Mr. Flanders that the Commission prefers not to have frontage for the lots on Grand Avenue and that it be developed. Mr. Flanders~related that he. had no actual proposal but wanted to know what they could build and what the requirements would be. He was then referred to the Community Development Department. Parking Place Commission adjourned to an executive session at 3:30 p.m. The meeting was recalled to order at 4:15 p.m. Mr. Anderson stated that a memo will be sent to the City Engineer for his review. Chairman Penna requested if the traffic flow could be reversed, one way going east in the morning and west in the afternoon. Mr. Anderson stated due to the angle of parking it was impossible to do so. .Page 3 Minutes Parking Place Cu,.,mission June 10, 1980 Traffic on Grand Avenue (continued) Sodium Lights Parking Meters A very lengthy discussion followed regarding the traffic flow while working on the south side and what would happend when the work progresses to the north side. Mr. Yee explained in detail as it relates to the traffic signals. Mr. Yee clarified that when work is being done on the north side, south side will be available for parking, however, it will not be stripped nor would it be metered. Commissioner Penna related that revenue is now being lost due to the removal of meters on the south side. He questioned whether it would be possible to have the meters installed on the south side, paint temporary stripping and upon completion cover the paint with the overlay. Mr. Yee was in agreement with the plan. Mr. Anderson stated the:parking meters will be ordered beginning of July and should be delivered within 30 days. The Commission discussed whether the traffic flow could be reversed when work is in progress on the north side. Mr. Yee replied that it will be no problem as long as everyone is in agreement. He suggested that this matter will be discussed before the end of July. Mr. Anderson stated that Grand Avenue will have high pressure sodium lights. It was suggested that all Parking District Lots be replaced with the high pressure sodium lights. The initial cost for replacement will have to be checked. However, the sodium lights will cost less to operate and will give more light and conserve energy. Mr. Anderson will check into the cost before the budget is finalized. Chairman Penna and Commissioner Rosaia was in agreement with the new lighting. Mr. Anderson displayed a brochure on the dual meters with the post. Chairman Penna questioned what will happen to our old meters. The old meters will be discarded since the parts are not interchangeable. The moderately aged meters will be turned in on an exchange basis for the dual meters at the cost of $65 each, without the exChange the cost would approximately be $100 each. It was also suggested by Mr. John Previti that we purchase round plates for the base of the post which will improve the appearance greatly and the cost will be about $2.00 per plate. Mr. Anderson advised that about $12,000 be al- located in the budget for new meters and plates. Page 4 Minutes Parking Place C June 10, 1980 Budget Blue Sky Concept The budget was discussed with the Commission. Mr. Anderson stated for the current year $93,000 was estimated revenue; $93,700 was taken in through May 22, which is 89 percent of the year. We have 79% of the revenue not counting interest income. A new estimate must be made on the parking permit fees - the parking meters are running short of the budget, however, our permit fees are 234% above. Mr. Anderson further stated overall additional revenue of $6,000 to $8,000 from the meters and $20,000 to $25,000 earnings by the City Treasurer are expected. Next year with the increase in capital costs and with the reduction in revenue from July to October we will not have the normal revenue but we will not likely have to go into the reserves. It was agreed that at the next Parking Place Commission meeting a discussion will be held with the Planning personnel on the Blue Sky concept. The meeting was adjourned at 5:00 p,m. APPROVED: Respectful ly submitted: MI NUTES: OLD BUSINESS: Walnut Avenue REGULAR MEETING PARKING PLACE COMMISSION CITY OF SOUTH SAN FRANCISCO TUESDAY, MAY 13, 1'980 3:10 P.M. Large Conference Room, City Hall The meeting was called to order at 3:10 p.m. by Chairman Penna Present: Chairman John Penna Commissioner Dennis Rosaia Engineer Arthur Wong Engineer Terrace "Terry" Leong Finance Director William R. Anderson Absent: Commissioner Peter Rugerri (Medical Appointment) The minutes of March ll, 1980, regular meeting was approved and signed by the Commission. A Staff Report was prepared by the Director of Community Development for ~he Pl~n~ihg Commission meeting of May 13, 1980. The report recommends that the proposal not be implemented until a comprehensive traffic study is conducted. Also, a memorandum from the Fire Marshal's office to the Director of Community Development stating they objected to the proposal in general terms. A lengthy discussio'n followed as to what the objections might be: due to three large assemblages, not enough space for movement of vehicles, what to do with the people when a building is evacuated plus enough space for all emergency vehicles. Chairman Penna questioned if we had any alternatives. A discussion followed if by changing the angle of parking whether footage would be gained but would it be sufficient by the Fire Department standards, if by changing one side for compact cars only, would enough space be gained. Mr. Wong stated that he would have to check to see if the same rules apply to parking lots and on street parking for compact cars. The Police Department is in agreement with the pro- posal, providing no lift gate is placed on the north end of Walnut Avenue. Mr. Anderson stated they might CENTRAL RECORDS FiLE NO.: Page 2 Minutes Parking Place Co...,,ission May 13, 1980 Walnut Avenue (continued) New Lot On Miller Avenue (Schuman property) :,,~ have had the impression that we were going to put a gate and a ticket machine, instead of meters. Chairman Penna stated Father Durkin called and ex- pressed some concern about the proposal. Commissioner Rosaia said he had contacted Father Durkin and to- gether with Officer Ken Metcal and Mr. Bob Yee simolated parking with large cars to show that ther~ was enough room. Commissioner Rosaia further stated that Father Durkin approved the proposal and believes Father Durkin was in opposition of the lift gate. Chairman Penna requested permission from the Parking Place Commission to attend the Planning Commission meeting to say that we are in direct conflict with the recommendation from the Planning Commission. We have already met with all members of staff and that they were aware of the plans. This is the first that we are being made aware that Planning Commission knows nothing about it especially with the recommenda- tion of the Downtown Revitalization Project and not be aware of this project. Engineer Terry Leong presented the plans conforming to the Planning Commission ~Oning ordinance. Mr. Leong stated they were able to get 20 spaces, the same as the adjacent lots, compact vehicles on one side and regular size vehicle on the other side. Chairman Penna questioned if this lot was any different from the other two lots. Mr. Leong stated that the other two lots does not conform to the zoning ordinance. The zoning ordinance requires 45 degree angle parking and 14 feet of space between vehicles. Chairman Penna questioned why the other two lots did not conform. Mr. Wong stated when the plans were being drawn for the two lots, the Planning Commission was not aware of it, but in this instance they noticed that we were working on the plans.and indicated the requirements. Discussion followed and questions were raised on the estimate. Chairman Penna asked why the driveway had to be removed. Mr. Leong stated that it was not wide enough on Miller Avenue that it required 15 feet. Chairman Penna questioned why the removal of the con- crete slab was not included with demolishing and removing of the building and foundation. Mr. Wong stated that removal of concrete slab was very expensive. Page 3 Minutes Parking Place Commission May 13, 1980 New Lot On Miller Avenue (continued) Mr. Wong further explained that the estimate was broken down in that it was easier to estimate and it was their best estimate. Chairman Penna questioned whether we should have two contractors, one for demolition, one for construction. Mr. Wong advised that we have one prime contractor since he would be capable of calling anyone in the various phase of the work at a lower cost. Mr. Anderson was in agree- ment, rather than to go out on three or four bids to do each item and act as our general contractor. Chairman Penna would like to approve the construction and also approve the demolition but at a lower bid. Mr. Wong stated he could refine the demolition cost to a lower bid, however, the construction cost was fairly accurate. After much discussion it was agreed that the bid range would be from $25,000 to $30,000. Mr. Anderson stated that we are not salvaging anything that it will be lump sum to the contractor. Commissioner Rosaia questioned who finally awards the bid. Mr. Anderson stated the Parking Place Commission authorize the project and it will-he-up to the Council to award the bid. -~" Commissioner Penna was instructed by Mr, John Penna, 377 Grand Avenue, South San Francisco, who owns the adjacent property, that the garage roof is attached to the Schuman building. Mr. Wong advised that the owner should be contacted to sever the building, other- wise the contractor will have to support the garage and that is a cost to the City. Mr. Anderson stated the lighting will be the high pressure sodium. He further stated that for next year's budget he will include $300 per light for the additional lighting for the adjacent parking lots. The plan was approved and passed, with the stipulation that Engineering change the estimate. It was recommended that City Council go out for bid. Joint Meeting With Council Scheduled fOr August 13, 1980. Page 4 Minutes Parking Place Co~ ...... ssion May 13, 1980 Master Parking Plan Cypress/Miller Lot Cypress & Grand Avenue Meters Baden Avenue NEW BUSINESS Mr. Anderson stated due to so many projects going on internally Mr. D'Amico was not contacted. Chairman Penna asked if it should be taken off the agenda. Commissioner Rosaia was against it and stated it should not be paid until we see the plan. Mr. Anderson stated that it will not be paid until we see the plan. Commissioner Rosaia made a motion that it be' eliminated from the agenda until such time when the plan is developed. Mr. Anderson stated no response as yet, will send another letter. Mr. Anderson further stated that he feels that they will have no interest in selling or leasing the property. Mr. Anderson stated two to three meters were taken out. One portion painted in blue and two curb portion painted red for the bus stop. The blue curb is in front of J. & Jo Orthopedics. The ordinance is not yet in effect and is still at staff level. Chairman Penna questioned if we had any further response from the~ people on Baden. Avenue. Mr. Anderson stated nothing more than the single 50 feet lot. Aged father lives on the property and the owner of the property is aware that we are interested. Chairman Penna requested an accounting of the treasury. Mr. Anderson reported that $114,000 balance going into the fiscal year last July 1, and we should pick up $40,000 to $45,000 during this year up to June 30, a total of $160,000 minus $30,000 for the new lot" with a balance then of $130,000. Chairman Penna stated there are sufficient funds to take care of Walnut Avenue and funds left over to buy a lot if necessary. Chairman Penna stated it was recommended to him that Parking Place Commission should consider widening Cypress Avenue by purchasing 10 feet or even 20 feet and make Cypress Avenue a loop. It was recommended that we take the west side of Cypress Avenue, Baden to Miller. Mr. Anderson stated part of D'Amico's plan was to acquire the whole lot from Baden Avenue to the Page 5 Minutes Parking Place C~ ,.,lission May 13, 1980 NEW BUSINESS (continued) to the alley to make a parking lot. Chairman Penna stated that the City purchase 25 feet and widen Cypress Avenue to 55 feet which would create more on-street parking. Chairman Penna further stated that it could be reasonably purchased now because there are few buildings to contend with and the buildings are old, possibly have only two business to relocate. Mr. Anderson con~nented that the City does not have the money now for capital projects. Chairman Penna suggest that the City propose it now to show that City has the intention of purchasing if any of the buildings are destroyed, Meeting was adjourned at 5:00 p.m. APPROVED: Respectfully submitted: REGULAR MEETING PARKING PLACE COMMISSION CITY OF SOUTH SAN FRANCISCO TUESDAY, FEBRUARY 12, 1980 TIME: PLACE: CALL TO ORDER: MINUTES: ELECTION OF OFFICERS: OLD BUSINESS: a. Walnut Avenue b. New Lot on Miller Ave. O0$i~)~B:l N~S 'OS ~0 30~0 3:28 P.M. Large Conference Room, City Hall The meeting was called to order at 3:28 P.M. by Chai. rman Penna. Present: Chairman John Penna Commissioner Dennis Rosaia Director of Public Services Robert S. Yee Officer Michael Dickson Finance Director William R. Anderson Absent: Commissioner Peter Ruggeri The minutes of December 11, 1979, regular meeting was approved and signed by the Commission. Commissioner Rosaia made a motion that the same officers remain in term for another year. It was seconded by Chairman Penna and unanimously passed. Due to a misunderstanding, Father Durkin and the Masonic Temple were not contacted. Commissioner Rosaia will contact Father Durkin, Chairman Penna will contact Masonic Temple. A report will be submitted for the next meeting. Chairman Penna believes that we will really have parking problems with the Croatian Society and the Downtown Revitalization Program, to facilitate parking on Walnut Avenue. Commissioner Rosaia thought a formal bid was submitted. Chairman Penna stated at one time there was a bid but it was too high, Mr, Anderson said that the pricing was done by Public Works. Commissioner Rosaia inquired if we could have a formal bid by the next meeting, Mr. Anderson stated formal bids would not be available but will confer with the Director of Public Servi'ces and the Purchasing Offcer and will have an outline by the next meeting. Chairman Penna, Commissioner Rosaia and Director of Public Services was in agreement that the bid should be sent out as soon as possible so that the lot will be available. Discussion followed regarding the removal of the under- ground tank. It was agreed that Director of Public Page 2 Minutes Parking Place Commission of February 12, 1980 b. New Lot on Miller Ave. ( continued) c.. 400 Block Baden_.Ave. 2. JOINT MEETING WITH COUNCIL 3. MASTER PARKING PLAN Services and the Fire Department will be contacted to find the safe and inexpensive method of removal. Mr. Yee requested if it would be possible to use this lot in conjunction with the Revitalization Project of Grand Avenue. Parking.space would be required for the construction trailer. A lengthy discussion followed on the pros and cons of using parking space on the corner of Maple and Grand Avenue or using the parking lot at Maple and Miller. Chairman Penna was in favor of the trailer being parked on the street, stated that this would be a good opportunity for the public to be made aware of the parking lots. Mr. Yee stated that if the trailer was parked on the street, it would create traffic hazard, loss of revenue, and complaints fro~ the merchants and the public that premium parking space was taken up. It was agreed that the parking lot across the street from the Police Department be made available for the construction trailer. Commissioner Rosaia inquired if any favorable comments were received from the property owners. Mr. Anderson stated he talked to a conservator of the estate. Mr. Rosaia said that one property owner resides in Palo Alto and may be interested in selling, believes the property is located between Carelli and Fourie. Mr. Anderson will check with the Purchasing Officer and contact the owner. Mr. Anderson stated that it was scheduled for March 12, 1980. Chairman Penna and Commissioner Rosaia inquired if it were possible to wait until the new Council is in office. Mr. Anderson will try to schedule it for May. Chairman Penna inquired if this was coming up on the agenda, for February 13, 1980. Mr. Anderson stated that the Downtown Revitalization Project will be going out for bid. Mr. D'Amico should be submitting a summary of the Master Parking Plan so it could be finalized. Commissioner Rosaia questioned if they were paid in full. Mr. Anderson commented that only a partial payment was made. Page 3 Minutes of Parking Place Commission of February 12, 1980 4. CYPRESS/MILLER LOT NEW BUSINESS: J & J Orthopedics Handicapped Parking Signs Directional Signs No action taken at this time. Commissioner Rosaia questioned if additional information was forthcoming. Mr. Anderson stated he will contact the owner if they are interested in selling or leasing it to the Parking District. Chairman Penna asked if this in- formation can be available for the next meeting. Mr. Anderson will have the information. Present sign for Handicapped is unenforceable until Council adopts an ordinance. Mr. Anderson displayed the new signs for the Miller Avenue parking lot. As discussed in the December meeting, per Chairman Penna, permit parking would be designated adjacent to Miller Avenue. Commissioner Rosaia was not in agreement, in that signs will have to be posted on both sides and may cause some confusion. It was agreed that permit parking be designated on the side adjacent to existing permit lot. Mr. Anderson stated that Mr. Previti will be installing the signs within the next week or so. Mr. Yee stated that the Downtown Revitalization project had been their main concentration. A lengthy dis- cussion followed on the placement of the signs, number of signs to be placed, what type of signs.' Mr. Yee expressed the desire that the installation of signs be accomplished in the best possible way. He would like to study the parking lots for: placement of signs, number of signs required, type of signs which would be compatible to the surrounding. He would like to make a study of the peninsula in relations to placement and type of signs. Since the funding is from the Parking Place Commission, it was suggested that it be incorporated with the Downtown Revitalization Plan. This was accepted un- animously, therefore, it was requested that Mr. Yee have plans drawn in time for the next meeting. Mr. Yee stated that it would be June or July before the signs could be put up. Chairman Penna and Mr. Anderson suggested that temporary signs might be placed during construction. Page 4 Minutes of the Parking Place Commission of February 12, 1980 Directional Signs (continued) Mr. Yee asked if maps were going to be given out during construction to the public indicating the parking lots. Various means of distribution was discussed. Commissioner Rosaia believes that only a few will be aware of such handouts. Mr. Anderson suggested that the merchants handout the maps. Mr. Yee, for the record, showed the propoposed Down- town Revitalization Plan. Mr. Yee was commended on the plan. Councilwoman Teglia interruPted the meeting requested that Cub Scouts Den l, be given a very brief explanation of the plan for Grand Avenue. Meters Mr. Anderson explained that the doubleheaded meters will be on a single post. Department of Public Services will put up the posts and the Parking Place Commission will buy the doublehead casings. Com- missioner Rosaia questioned whether we can use the existing heads. Mr. Anderson replied that the mechanism can be used but the doubleheaded casing must be purchased. Commissioner Rosaia questioned on the loss of parking space with the Downtown Revitalization Plan. Mr. Yee stated the loss in parking space was mostly due to bus stops. Exact figures are not available at this time. Lighting A brief comment was made by Mr. Yee on the light posts. The light posts will be blasted, repainted with trim and will have the high pressure sodium lights. Mr. Anderson stated that Captain Raymond McKeon could not make this meeting to show a film on street lighting, typing in with the lighting on the parking lots. Mr. Anderson further commented that the initial installation may be costly but the operating cost will be less. Self-Insurance Liability Joint Powers Authority Mr. Anderson announced that the Citywent into self- insurance on liability insurance as part of a Joint Powers Authority. The City is now responsible for the first $100,000 per accident and purchased excess insurance up to 10 million dollars. General Funds, Sewer Fund, Parking District Fund and the Common Greens are all going to share the cost in relationship to their budget. Parking District charge for this year will be $845.00. Previously the General Funds paid for it all. Meeting was adjourned at 4:15 p.m. ~ ~~r~an "~ ........ Respectful ly submi ttedc~_~zJ~ 2~zJ~-~.~ REGULAR MEETING PARKING PLACE COMMISSION' CITY OF SOUTH SAN FRANCISCO' TUESDAY, MARCH ll, 1980 TIME: PLACE: CALL TO ORDER: MINUTES: OLD BUSINESS: Walnut Avenue 3:15 P.M. Large Conference Room, City Hall The meeting was called to order at 3:15 p.m. by Chairman Penna. Present: Chairman John Penna Commissioner Dennis Rosaia Commissioner Peter Ruggeri Officer Kenneth Metcalf Finance Director William R. Anderson The minutes of February 12, 1980, regular meeting was approved and signed by the Commission Commissioner Rosaia contacted Father Durkin and he had no objections to the plan. However, Father Durkin questioned if enough space would be allocated for: the hearse parked on Miller Avenue to make the turn on to Walnut Avenue and vehicles exiting from the school ground on to Walnut Avenue. Commissioner Rosaia upon contacting Mr. Yee agreed that they would simulate the situation to satisfy Father Durkin. Chairman Penna contacted the Masonic Temple. They were in favor of the plan but requested that for the side- walk removal, more be taken off the library side. Chairman Penna requested that if possible all the trees not be removed. Mr. Anderson stated that it would be up to the Parks and Public Services Division. Mr. Anderson asked if parking meters are going to be installed, if so would it be timed for all day. Chairman Penna stated it would be timed for five hours. Discussion followed regarding the rates. In establishing rates an ordinance will be needed, and also some of the street is outside of the Parking District and it might reqoire Council approval. Commissioner Ruggeri stated that the residents in the area be contacted before any changes are made to insure that we have no problems during and upon completion of the project. Mr. Anderson was of the opinion that the CENTRAL RECORDS Page 2 Minutes Parking Place C~ .,lission March ll, 1980 Walnut Avenue (continued) Miller Avenue residents would not be dislocated, but employees working in the area would be affected. Various methods of contacting the residents were discussed. Mr. Anderson suggested the Planning Commission be contacted to find out the legal procedure used in notfying the residents. Commissioner Rosaia questioned the next step to be taken. Mr. Anderson stated that the existing design concept should be checked by the Planning Commission and also by the City Council in that we are changing the nature of the street. Officer Metcalf stated that the Police Department had no objections as long as the residents had no objections~ Chairman Penna inquired if any funds from the City, State or Federal were available. Mr. Anderson would confer with Mr. Yee. It is questionable whether Gas Tax monies can be used since it is turning into a parking lot, though it will still be a one-way street. Mr. Anderson further stated that they are trying to hold it for North Airport Boulevard and E1Camino since Gas Tax revenue is the only source for such major roadwork. Mr. Anderson had requested for an estimate but Engineering had priorities with the Downtown Revitalization Program and Airport Boulevard, Northerly in that FAU funds 80 percent of the cost. Upon checking into estimates made by the Public Works about a year ago to clear the property, new fencing along the lane and putting a a rock surface would cost about $3,000 which would not serve any purpose. Engineering stated without drawing any plans, their very rough estimate cost would be in the neighborhood o~.f 2_~2~000. The cost of the Walnut ~-6~ nd Schuman property Avenue project i~$~_0~_00-~ ~ . . . and we do have the funds to proceed. Commissioner Ruggerl asked what the $25,000 covers, that the cost seems high. Mr. Anderson explained that the property would be finished off the same as the lot next door, putting in a meter for all day parking and would include clearing off the property. Mr. Anderson'further stated that we have over $100,000 balance coming into this current fiscal year and another $40,000 to $50,000 additional. If the Downtown Revitalization goes through we will need all the extra parking spaces. C~ENTi~AL RECORDS FILE N 0.: .-~.,~-.~'/ Page 3 Minutes Parking Place March ll, 1980 mission Miller Avenue (continued) 400 Block Baden Avenue Joint Meeting With Council Master Parking Plan Cypress/Miller Lot NEW BUSINESS Mr. John Previti J. & J, Orthopedics If agreeable with the Commission, Engineering will be requested to draw up the plans as soon as possible, finalize it and go out for bid. We would go out on a single project and provide enough time from award of the bid to the completion date so that they can dis- mantle or demolish the building. Commissioner Rosaia made a motion that the Public Works set some plans for the redevelopment of the Schuman property. Commissioner Ru§geri seconded the motion and it was unanimously carried. Mr. Anderson reported that a response was received from the property owner (between Fouri & Carelli). Presently it is occupied by an elderly gentleman and is not interested in selling. The conservator of the estate (daughter) is aware of the City's interest in the property and that the City may have funds to purchase the property. She stated if it is going on the market the City will be contacted. Scheduled on May 4, 1980, Wednesday. It may be possible we will be in a position to discuss the Walnut Avenue project and perhaps the Schuman property project. Mr. Anderson stated a meeting with Mr. D'Amico and staff will have to be scheduled. Mr. Anderson reported that a letter was sent asking whether they would be interested in leasing or selling the property and to this date no reply has been received. Presently South City Ford is using it to stOre their trucks. Commissioner Ruggeri stated he was approached by ' Mr. Previti regarding a raise and promotion. Mr. Anderson stated that it comes under the City's negotia- tion with the unit that represents him and has nothing to do with the Parking Place Commission. Officer Metcalf questioned whether the handicapped parking space is to remain. J. & J. Orthopedics is going to complain about others parking in the zone. The Police Department will be faced with a'problem since it is not enforceable. Also it is still metered, and handicapped persons do not feed the meter. 'Chairman Penna stated that non-handica_p~s will feed the meter, therefore, it is still producing revenue. Mr. Anderson commented that a memo was sent to Public Services and the Police Department suggesting that the handicapped CENTRAL. i~IE ~L]C~RI)~ NO,: ,......~.....~.,..~. ,~,,",~ Page 4 Minutes Parking Place Commission March ll, 1980 J & J Orthopedics (continued) Sam Trans Downtown Development Planning Commission - Parking zone remain on the basis of a psychological trial to see if it would produce the result that J. & J. Orthopedic is looking for. There will be handicapped spaces when the Downtown Revitalization is completed, which will require City Council to provide the ordinance. Commissioner Rosaia stated he was approached by the manger of the First National Bank of Daly City regarding traffic and parking problems with the Sam Trans buses on Cypress Avenue. Lenthy discussion followed as to the cause of the problem and how the situation could be alleviated. Commissioner Rosaia commented that removing some of the meters would help but did not want to volunteer to do this. Mr. Anderson suggested that we wait, it would be up to the Police Department and the City Engineer to make this decision. Officer Metcalf commented that they are having similar problems at the new Municipal Services Building. Commissioner Rosaia was approached by a civil engineer, learning he was on the Parking Place Commission, that they are interested in buying the property on the south side of Grand Avenue on the 200 block. Commissioner ~osaia advised him to contact the Plannin§ Commission regarding the property. It seems there is a group interested in redeveloping the lower part of Grand Avenue from Linden to Cypress and want to provide more parking space, that the Commission should be aware of this. A very lengthy discussion was held whether the Commission should get involved in the parking program. Should the Commission have the power to okay structures, whether it be an office building, senior citizen complex, to be built and designate that it have a given number of parking space per unit, or office. Previously Councilwoman Teglia came before the Planning Commission with a stipulation that they were required to come before the Commission. Chairman Penna stated the Commission did get involved, but in the end the decision was made by the Planning Commission. It is the opinion of Chairman Penna Page 5 Minutes Parking Place Commission March ll, 1980 Planning Commission - Parking (continued) that the Commission's concerns are to pay for the bonds and provide for parking as needed. However, with expansion of the City we are going to be in a position to say something about what kind of parking facilities would be involved. The meeting was adjourned at 4:30 p.m. APPROVED: Respectfully submitted: