HomeMy WebLinkAbout2015-09-16 e-packet@6:30 SPECIAL MEETING
S
CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 940183
Meeting to be held at:
CITY HALL CONFERENCE ROOM
400 GRAND AVENUE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, SEPTEMBER 16, 2015
6:30 P.M.
NOTICE IS HEREBY GIVEN,pursuant to Section 54956 of the Govenunent Code of the State of
California, the City Council of the City of South San Francisco will hold a Special Meeting on
Wednesday, the 16'b day of September, 2015, at 6:30 P.M.,in the Municipal Services Building, Council
Chambers, 33 Arroyo Drive, South San Francisco, California.
Purpose of the meeting:
1. Call to Order.
2. Roll Call.
3. Public Comments—comments are limited to items on the Special Meeting
Agenda.
4. Agenda Review.
5. Study Session: Provide direction on the establishment of an Underground Utility
District, Notice a Public Hearing to consider Establishment of an Underground
Utility District along Spruce Avenue from Railroad Avenue to Park Way, notify
affected property owners and utilities, and direct staff to develop a list of future
Underground Utility Districts (CIP project no. st1204). (Sam Bautista, Principal
Engineer and Swinerton Management Consulting).
6. Study Session: Oyster Point Harbor Marina and Park.
7. Adjournment.
Ad,
CityC .eirk/
s
Staff ReDort
DATE: September 16, 2015
TO: Mayor, Vice Mayor and Councilmembers
FROM: Brian McMinn, Director of Public Works/City Engineer
SUBJECT: PROVIDE DIRECTION ON THE ESTABLISHMENT OF AN
UNDERGROUND UTILITY DISTRICT,NOTICE A PUBLIC HEARING TO
CONSIDER ESTABLISHMENT OF AN UNDERGROUND UTILITY
DISTRICT ALONG SPRUCE AVENUE FROM RAILROAD AVENUE TO
PARK WAY, NOTIFY AFFECTED PROPERTY OWNERS AND
UTILITIES, AND DIRECT STAFF TO DEVELOP A LIST OF FUTURE
UNDERGROUND UTILITY DISTRICTS (CIP PROJECT NO. stl204)
RECOMMENDATION
It is recommended that the City Council give staff direction concerning the establishment of
an underground utility district along Spruce Avenue between Railroad Avenue and Park
Way,direct staff to notice a public hearing to consider the establishment of an underground
utility district, mail notices to affected property owners and utilities, and develop a list of
future underground utility districts for the City Council's approval and prioritization.
SUMMARY
Staff proposes forming an underground utility district pursuant to California Public Utilities
Commission ("CPUC") Rule 20A. The proposed Underground Utility District — Rule 20A
Project("P roj ect")calls for undergrounding overhead utility wires on Spruce Avenues to enhance
the surrounding neighborhood. Under Rule 20A,PG&E utilities will,at its own expense,replace
,existing overhead electric facilities with underground electric facilities when the governing body
of a city or county determines,after consultation with the utility and after holding public hearings,
that such undergrounding is in the public interest and subsequently adopts an ordinance
establishing an underground utility district. Under the similar Rule 32,overhead communications
utilities within the district will also place their utilities underground at their own expense. This
report provides a summary of the overall process to establish an underground utility district in the
downtown section of Spruce Avenue. Even if the City establishes an underground utility district
for the proposed area, the City will still have sufficient work credit funding from PG&E to
complete additional undergrounding work. Consequently,this report also describes a process for
the City Council to develop a priority list of future undergrounding projects.
BACKGROUND/DISCUS SION
Moving existing overhead electric and communications utilities underground eliminates the
potential hazard of downed utility lines caused by earthquakes,weather and vehicle collisions, It
Staff Report
Subject: PROVIDE DIRECTION ON THE ESTABLISHMENT OF AN
UNDERGROUND UTILITY DISTRICT,NOTICE A PUBLIC HEARING TO
CONSIDER ESTABLISHMENT OF AN UNDERGROUND UTILITY
DISTRICT ALONG SPRUCE AVENUE FROM RAILROAD AVENUE TO
PARK WAY, NOTIFY AFFECTED PROPERTY OWNERS AND
UTILITIES, AND DIRECT STAFF TO DEVELOP A LIST OF FUTURE
UNDERGROUND UTILITY DISTRICTS (CIP PROJECT NO. stl 204)
Page 2 of 8
improves customer service by reducing the frequency of power and communication outages from
damaged lines. It also improves Americans with Disabilities Act("ADA") access by eliminating
physical and visual obstructions caused by utility poles. Finally,it improves the appearance of the
public street.
In undergrounding projects, the overhead electric power and communication lines are reinstalled
into underground trenches constructed in the public street right-of-way. Pole-mounted equipment,
such as switches and transformers are moved to utility cabinets placed on sidewalk pads,installed
in a manner that retains ADA access. Alternately,this equipment may be moved to underground
vaults if there is sufficient space free of utility conflicts,but the cost for installation of underground
vaults is not reimbursable by the Rule 20A program. New service laterals are installed
underground in trenches from the main lines into each property and connected at new service
panels typically mounted on the outside of buildings. New street lights are installed to replace
lights mounted on utility poles. The utility's overhead lines, equipment, and poles are then
removed and the sidewalk is repaired and/or replaced,
Underground District Selection:.
Staff thoroughly evaluated three different locations for utility underground projects before
selecting the Spruce Avenue corridor as the most appropriate location for the City's first project
Although not in the downtown area, Chestnut Avenue is also a viable candidate, but staff
concluded it is more desirable for the City and public to focus on a single location at this time. The
other two project locations that were evaluated were city parks and the downtown lanes.
Staff met with the PG&E Rule 20A Program Management Liaison to conduct field reviews and
discuss the suitability of the various project options. Staff also reviewed City planning documents,
including the Capital Improvement Program (CIP), the Downtown Station Area Specific Plan
(DSASP),the Pedestrian Master Plan,and the ADA Transition Plan for guidance on site selection.
With the exception of the CIP, none of these plans provide guidance for selecting utility
underground district locations. The CIP Project explicitly designates Spruce and Chestnut
Avenues to be future utility underground districts;however,it does not describe the boundaries of
these districts or how they were selected, The DSASP has a general goal of improving pedestrian
access along the downtown lanes,but does not relate this to utility undergrounding. None of the
reviewed documents addressed utility undergrounding in the parks.
To qualify for Rule 20A funding, the City Council must determine that the proposed Project is in
the general public interest for one or more of the following reasons: (1) undergrounding will
eliminate an unusually heavy concentration of overhead electric facilities; (2)the street or right-of-
way is extensively used by the general public and carries a heavy volume of pedestrian or vehicular
traffic;(3)the street or right-of-way adjoins or passes through a civic area or public recreation area
or an area of unusual scenic interest to the general public; and/or(4)the street or right-of way is an
Staff Report
Subject: PROVIDE DIRECTION ON THE ESTABLISHMENT OF AN
UNDERGROUND UTILITY DISTRICT,NOTICE A PUBLIC HEARING TO
CONSIDER ESTABLISHMENT OF AN UNDERGROUND UTILITY
DISTRICT ALONG SPRUCE AVENUE FROM RAILROAD AVENUE TO
PARK WAY, NOTIFY AFFECTED PROPERTY OWNERS AND
UTILITIES, AND DIRECT STAFF TO DEVELOP A LIST OF FUTURE
UNDERGROUND UTILITY DISTRICTS (CIP PROJECT NO. stl204)
Page 3 of 8
arterial or major collector street. In addition,the City Council must acknowledge that wheelchair
access is in the public interest and was considered as a basis for defining the boundaries of the
Project area.
When considering the Rule 20A eligibility criteria, it becomes clear that the public parks and the
downtown lanes would be less appropriate sites for Rule 20A undergrounding projects than the
Spruce: Avenue corridor. First, none of the public parks appear to satisfy any of the Rule 20A
criteria,with the possible exception of the first,elimination of an unusually heavy concentration of
overhead facilities. As the parks are not classified as streets or public rights-of-way,the other three
criteria cannot be met. Other technical constructability issues for parks include obtaining
easements through surrounding private properties to bring the utilities to street connections. Also,
it would be difficult for the City Council to acknowledge that wheelchair access was considered as
a basis for defining the boundaries of a project in a park area, as it is not likely that utility poles in
parks are restricting wheelchair access.
Second,the downtown lanes appear to satisfy the first and third Rule 20A criteria, as they have an
unusually heavy concentration of overhead electric facilities and they pass through a civic area.
However; in their current condition,it would be difficult for the City Council to acknowledge that
wheelchair access was considered as a basis for defining the boundaries of a project in the
downtown lanes. The narrow width of the downtown lanes does not allow for sidewalks, which
means that pedestrians-must walk or use wheelchairs in the travel lane. There are also technical
challenges with undergrounding within the lanes due to their narrow width and potential conflicts
with existing underground utilities used for water supply, sewers, and storm drainage.
The portion of Spruce Avenue adjoining the downtown area satisfies all of the criteria for
obtaining undergrounding funding through the Rule 20A program. Namely,utility undergrounding
in the Spruce Avenue corridor will eliminate an unusually heavy concentration of overhead
facilities. Spruce Avenue is a minor arterial street used extensively by the general public to carry a
heavy volume of both pedestrian and vehicle traffic, and Spruce Avenue adjoins the downtown
civic area. Establishing the district on this street would also allow the City Council to
acknowledge that wheelchair access was considered as a basis for defining the boundaries of the
Project because removing the utility poles and their supporting guy wires currently placed in the
sidewalk will reduce the number of sidewalk obstructions along the Spruce Avenue corridors.
In light of the above analysis, staff recommends that the City Council initiate the process to
establish a new underground utility district consisting of the properties adjoining Spruce Avenue
from the north side of Railroad Avenue to the south side of Park Way (see attached Proposed
Spruce Avenue Underground Utility District Map). The extent of this proposed district is 2,600
feet and includes 15 commercial properties(including two schools and two churches)and 30 single
family residences. The proposed district currently has approximately 26 utility poles that will be
replaced by approximately 14 streetlight poles and five to 10-utility cabinets(actual numbers will
Staff Repoit
Subject: PROVIDE DIRECTION ON THE ESTABLISHMENT OF AN
UNDERGROUND UTILITY DISTRICT,NOTICE A PUBLIC HEARING TO
CONSIDER ESTABLISHMENT OF AN UNDERGROUND UTILITY
DISTRICT ALONG SPRUCE AVENUE FROM RAILROAD AVENUE TO
PARK WAY, NOTIFY AFFECTED PROPERTY OWNERS AND
UTILITIES, AND DIRECT STAFF TO DEVELOP A LIST OF FUTURE
UNDERGROUND UTILITY DISTRICTS (CIP PROJECT NO. stl204)
Page 4 of 8
be determined in the design phase).
Available Rule 20A Work Credits and Cost Estimate:
PG&E allocates approximately$200,000 of work credits to the City each year and currently has
accumulated $6,173,446 of work credits. The allocation is made in May each year based on the
number of electric meters in the community. These work credits are not a grant and do not
represent funds deposited with the City. PG&E uses the term "work credits"rather than"funds"
because it does not actually obtain the funds until the City establishes a qualified district. PG&E
borrows funds to complete its project work and pays the loan with proceeds from the ratepayers
throughout PG&E's entire service area, which is why the projects should be of general public
benefit. The City has the option of borrowing another five years of future credits to raise the
available balance to $7,192,126, although this will not be needed for the proposed Project, The
City has sufficient credits to fund to the proposed Spruce Avenue Underground Utility District and
one or two similar additional projects.
The overhead communication utilities follow a similar CPUC Rule 32 rather than Rule 20A for
undergrounding projects. Under Rule 32, they do not allocate work credits to the City, but fund
their share of the utility conversions through their own programs. They are required to cooperate
with and follow PG&E's lead in completing qualified undergrounding projects. The qualification
criteria are the same as listed above for Rule 20A. In addition,the City has budgeted$170,000 in
the fiscal year 2015/16 CIP —Rule 20A project stl 204 for project management and construction
inspection expenses. As described below,the City will need to budget for replacement streetlights
in a future CIP budget cycle, prior to the start of the undergrounding construction on Spruce
Avenue.
The preliminary cost estimate for the Spruce Avenue Underground Utility District is$2.7 million,
excluding costs for new streetlights. A conservative estimate, appropriate for this preliminary
planning phase,assumes costs for undergrounding the main distribution lines at$1,000 per linear
foot. Staff recommends also using a portion of the PG&E work credits for installation of new
service panels and underground service laterals for customers, as this is allowed by Rule 20A.
Panel conversions are estimated at $2,000 per residential lot and $5,000 per commercial lot.
Service laterals are estimated at $1,500 per lot.
There are currently 14 streetlights along this corridor, I I of which are mounted on the utility poles
that would be removed. Consequently, these will need to be replaced at the City's cost as Rule
20A does not cover the City's facilities. Assuming the City replaces all 14 streetlights(including
the foundations, poles, conduits, and wiring) at an estimated of cost $13,000 per light, the total
estimated cost of streetlight replacement is currently $182,000. A photometric analysis, which
should be included in the design to confirm the replacement lighting will meet current standards,
may result in different light spacing and quantities. This estimated cost does not include escalation
Staff Report
Subject: PROVIDE DIRECTION ON THE ESTABLISHMENT OF AN
UNDERGROUND UTILITY DISTRICT,NOTICE A PUBLIC HEARING TO
CONSIDER ESTABLISHMENT OF AN UNDERGROUND UTILITY
DISTRICT ALONG SPRUCE AVENUE FROM RAILROAD AVENUE TO
PARK WAY, NOTIFY AFFECTED PROPERTY OWNERS AND
UTILITIES, AND DIRECT STAFF TO DEVELOP A LIST OF FUTURE
UNDERGROUND UTILITY DISTRICTS (CIP PROJECT NO, st1204)
Page 5 of 8
to the year of installation.
Establishing the District and Completing the Project:
When the City establishes an underground utility district, it is setting the boundaries of an area
where existing overhead utilities roust beremoved and no new overhead utilities maybe installed.
If the City establishes the district in accordance with CPUC Electric Rule 20A, PG&E and the
other overhead communications utilities are responsible for most of the project costs. The Rule
20A and the South San Francisco Municipal Code requirements for utility district establishment
are:
1. The City consults with PG&],,-and the other affected utilities,
Staff representatives have met with the assigned PG&E liaison several times and have
walked the proposed Spruce Avenue Underground Utility District to evaluate its
suitability and to estimate costs. Staff will meet with the communication utilities before
the public hearing to discuss the formation of the proposed utility district.
2. The City Council holds a public hearing to assess the public benefit of establishing a
utility underground district.
SSFMC § 13.16.020authorizes the City Council to hold public hearings to ascertain
whether public necessity,health, safety,or welfare requires removal of overhead utilities
and the underground installation of those facilities. Section 13.16.020 further requires
that the City notify all affected property owners and utilities by mail at least thirty(30)
days prior to the public hearing. Attached to this report is a suggested notice for a.public
hearing to be held on October 28,2015 that includes a description of the proposed Spruce
Avenue Underground Utility District and description of the undergrounding process,
3. The City Council determines that undergrounding is in the general public interest for
one or more of the following reasons.•
L Such undergrounding will avoid or eliminate an unusually heavy
concentration of overhead electric,fticilities'-
2. The street or road or right-of-way is extensively used by the general public and
carries a heavy volume of pedestrian or vehicular trqf
,fic;
3. The street or road or right-of-wqy adjoins or passes through a civic area or
public recreation area or an area of unusual scenic interest to the general
public; and
Staff Report
Subject: PROVIDE DIRECTION ON THE ESTABLISHMENT OF AN
UNDERGROUND UTILITY DISTRICT,NOTICE A PUBLIC HEARING TO
CONSIDER ESTABLISHMENT OF AN UNDERGROUND UTILITY
DISTRICT ALONG SPRUCE AVENUE FROM RAILROAD AVENUE TO
PARK WAY, NOTIFY AFFECTED PROPERTY OWNERS AND
UTILITIES, AND DIRECT STAFF TO DEVELOP A LIST OF FUTURE
UNDERGROUND UTILITY DISTRICTS (CIP PROJECT NO. st 1204)
Page 6 of 8
4. The street or road or right-of-way is an arterial street or major collector.
As described above, Spruce Avenue from Railroad Avenue to Park Way satisfies all four
criteria. This section of Spruce Avenue has an unusually heavy concentration of overhead
electric facilities, it is extensively used by the general public and carries a heavy volume
of vehicular traffic, it adjoins the downtown civic area, and it is an arterial street.
4. The City Council acknowledges that wheelchair access is in the public interest and has
been considered as a basis for defining the boundaries of the proposed Spruce Avenue
Underground Utility District,
As replacing the utility poles with a smaller number of carefully placed street lights utility
cabinets and repairing the sidewalks will improve wheelchair access,the City Council will
be able to make this acknowledgement.
S. The Cite Council adopts an ordinance creating an underground utility district and
ordering the removal of the overhead utilities and the installation of such utilities
underground
In accordance with SSFMC 13.16.030 and Rule 20A,if,after the public hearing,the City
Council finds that establishing the underground utility district is in the general public
interest, the City Council will then adopt an ordinance establishing the district
boundaries. This ordinance must require removal of all overhead electric and
communications facilities, retrofit all properties to receive underground services within
the district, authorize PG&E to discontinue overhead service and fix a time within which
such work must be done. Rule 20A(3) allows the City Council to direct PG&E to use
City credits to pay for up to 100 feet of property underground electric service laterals
and up to$1500 per service entrance for electric panel.conversions per affected property
within the district. Staff recomin ends this use of credits rather than requiring individual
property owners to bear this cost.
When the City notifies PG&E of the creation of its new district,PG&E will put the project into a
queue consisting of all other qualified projects throughout its service area. It takes about a year
for projects to rise to the top of the queue, at which time the utility companies begin designing
their facilities. While the project is in the queue, the City and the utilities will designate a Lead
Agent for the project. The Lead Agent may be the City, PG&E, or one of the communications
utilities. The Lead Agent coordinates the group effort,merges the composite drawings from each
utility substructure design into a single plan(known as the joint trench composite),and documents
the cost share for each utility to reside its facilities in the joint trench(known as"Form B"). Staff
recommends that the City serve as the Lead Agent for the Spruce Avenue project as this will
reduce the duration of the project by about a year, as detailed below. The utilities will reimburse
Staff Report
Subject: PROVIDE DIRECTION ON THE ESTABLISHMENT OF AN
UNDERGROUND UTILITY DISTRICT,NOTICE A PUBLIC HEARING TO
CONSIDER ESTABLISHMENT OF AN UNDERGROUND UTILITY
DISTRICT ALONG SPRUCE AVENUE FROM RAILROAD AVENUE TO
PARK WAY, NOTIFY AFFECTED PROPERTY OWNERS AND
UTILITIES, AND DIRECT STAFF TO DEVELOP A LIST OF FUTURE
UNDERGROUND UTILITY DISTRICTS (CIP PROJECT NO. stl204)
Page 7 of 8
the City for its costs to complete the technical documents including the joint trench composite and
Form. B.
Rule 20A projects typically take approximately five to seven years to complete (from planning
through construction). Preliminary planning to establish the district typically takes up to a year.
Once the district is established., it goes into a queue at PG&E for another year while the utility
companies arrange for funding and schedule their designers. The utilities' design of their
facilities to be installed in the joint trench and the Lead Agent's joint trench composite takes
approximately one year if the City serves as Lead Agent, or twice that if one of the utilities takes
this role. Construction of the underground facilities and service connections takes approximately
one and one-half years. Site restoration including removing the poles, site repair, and final
cleanup takes another half year.
Establishing a priority list of future districts:
After establishing the Spruce Avenue Underground Utility District, the City will have sufficient
work credits remaining to complete at least one and perhaps two more utility undergrounding
projects of similar size. It is common practice and highly recommended that cities develop a
priority list for future underground utility districts so that planning can commence on the next
underground utility projects as soon as funding is available. Cities typically review and revise
their priority lists on a regular basis, such as once a year with their Capital Improvement
Programs.
The specific qualifying criteria for underground districts are listed above in the "Establishing the
District" section. Because the projects are ultimately paid for by utility ratepayers, these criteria
are intended to select projects that benefit a large portion of the general public. The criteria
emphasize projects on arterial streets and in downtown areas. Of nine underground utility districts
recently established in San Mateo County, eight are located along arterial streets and/or in
downtown areas. Other constructability considerations for district selection are if there is sufficient
public right-of-way free of other utility conflicts for installation of the joint trench and sidewalk
pads. The City Council can direct staff to look into specific streets for utility undergrounding or
provide general guidance to staff in selecting candidate streets and locations. Staff will then return
with a list of streets and recommended priorities for City Council consideration.
FUNDING
The City has nearly $6.2 million of work credits allocated by PG&E for qualified underground
utility conversion projects, The City may borrow another $1, million against its future credit
allotments to raise this amount to nearly$7.2 million. This is sufficient to complete the overhead
utility conversions in the proposed Spruce Avenue Underground Utility District, In addition,the
City has funds budgeted in the fiscal year 2015/16 CIP for project management expenses for this
Staff Report
Subject: PROVIDE DIRECTION ON THE ESTABLISHMENT OF AN
UNDERGROUND UTILITY DISTRICT,NOTICE A PUBLIC HEARING TO
CONSIDER ESTABLISHMENT OF AN UNDERGROUND UTILITY
DISTRICT ALONG SPRUCE AVENUE FROM RAILROAD AVENUE TO
PARK WAY, NOTIFY AFFECTED PROPERTY OWNERS AND
UTILITIES, AND DIRECT STAFF TO DEVELOP A LIST OF FUTURE
UNDERGROUND UTILITY DISTRICTS (CIP PROJECT NO. st1204)
Page 8 of 8
proj ect.
CONCLUSION
The proposed Project is in the general public interest and satisfies the necessary criteria.
Consequently, staff recommends that the City Council initiate the process to establish an
underground utility district on the Spruce Avenue corridor. Such process includes noticing a
public hearing and mailing notices of the public hearing to affected property owners and utilities.
Setting the public hearing date for the regular City Council meeting of October 28, 2015 will
allow for the required thirty day notice. Upon closing the public hearing, Council may then
introduce an ordinance to establish the district and may adopt this ordinance at a following regular
meeting. Furthermore, staff recommends creating a list of potential future districts that meet the
Rule 20A criteria for City Council review and approval.
�Jl
By: Approved:,,
Brian McMinn Mike Futrell
Director of Public Works/City Engineer City Manager
Attachment: Proposed Spruce Avenue Underground Utility District Boundary Map
Draft Public Hearing Notice and Informational Brochure
PowerPoint Presentation
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Underground Utility District - Rule 20A Project
(Project No. st1 . 4) identities Sp,ruce and Chestnut
for utility under reundin '
or, City can establish a half-mile long Spruce Avenue
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Regulatory ewiu 'rz,M moxw w or-k
Iln 1967, CPUC enacted Rule 20A to create the P EtE Tariff program
r,. Allocates work credits to cities annually for undergrounding projects
based on the number of meters. (5sF receives -$200 0O0Jyr)
��- When a city establishes a district and has sufficient credits, PGEtE
borrows money to build the project and recovers its cost through rates
p CPUC Rule 32 requires telecommunication utilitiies to follow PGEE's
lead
City's Utility Undergrounding Enabling Ordinance
rly Municipal Code Chapter 13.16 "Underground Utility Installations" �
codifies the City's enabling ordinance
Authorizes holding a public hearing to ascertain if public necessity,
health, safety, or welfare requires removing overhead utilities a/lo, City must mail notice to affected property owners and utilities
at least 30 days P rior to the p ublic hearing
2
9/11/2015
mil u° r w for District� m b l i'�s h rn ft
Rules 20A and 32 require that the City first find that /
undergrounding will be in the general public interest because: �
�. It eliminates an unusually heavy concentration of y
overhead electric facilities '
2 Street(s) in the district are arterials or major collectors
Street(s) or rights-of-way in the district are extensively
used by the general public, and/or
Street(s) or rights-of-way in the district adjoin or are in
a civic area, public recreation area or area of unusual`
scenic interest
The proposed Spruce Avenue Underground Utility District
satisfies these four criteria �o
I,> Chestnut Avenue
G� viable location meeting all criteria except being in a civic area
rs Can retain on priority list of future projects
South Spruce Avenue
r, Cost prohibitive for City to fund undergrounding of large, long industrial lateral
services
Public (Parks
Not arterials so cannot meet criteria with possible exception of removing an
unusually heavy concentration of overhead facilities
i�
Need dedicated easements through private lots (residential side yards")for joint
trenchr
"Non-traditional"project not likely supported by communications utilities
ll,
3
9/11/2015
Evaluation af Ploss iii b ie IL oca .;i ans COI id iir i u ed
Downtown Lanes
Not arterials nor,heavily used Iby the general public
Lanes are narrow with limited right-of-way(20r)
r Water and sewer utility conflicts make siting the joint trench difficult %
v- No space for aboveground cabinets so City would need to pay for underground r.
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vaults
Vaults would hamper making lanes pedestrian friendly and pavement maintenance
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Design
f„ Construction
t
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i,). Service laterals to homes rid businesses
::. New street lights F
�o
6
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or Develop the district boundary Map
-Notify affected property owners and utilities at ;
least 30 days prior to a public hearing
Hold a Public Hearing to receive puiblic comment
oo Introduce an ordlinance establishing the
n
Underground Utility (District
V _Conduct second reading, then adopt the ordinancer9'
Execute Agreement with PCE
PCEE then places the project into the queue as it 1 '
arranges funding and coordinates its designers
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oz- Lead pent is designated to coordinate all
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ys, .
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single plan (joint trench c�omplosite)
lo,Determines each utility's cost for the joint trench
construction (Form B) �
p%,,,. The City, PGEtE, or one of the telecommunications
utilities may be designated the Lead Agent
Iip,, If the City chosen to be the Lead Agent it will reduce �
the project duration by about a year
r,.City as Lead Agent will be reimbursed costs incurred
to prepare the joint trench composite and dorm B
dir�r/
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9
9/11/201.5
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� Make panel conversions to receive new service
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1 Restore sidewalks and AA accessibility
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poles
3 on city poles
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j about $13,000 each
lJ
�1?,,Tot,at street light cyst f
estimated at $182,000
IN'
11
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�a 2016 2017 2018 2019
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EstabHsh District
Ueu _
Joint Trench Design
Joint Trench t rc fion A
Services Construction
Street Lights Construction
Service Conversions
µW
I
Pole Re moval and Cleanup
R,,ui �vAItlHM � �W'F I�. ��n line A'n,,,,,,, hm�a�
Proposed Spruce Avenue Undergroui,W Utility District
Available Funds
PG&E W'ork Credits $6,200,000
Available to Borrow $"I"000,000
Total Available Credits $7,200,000
Costs Quantity Unit Cost
Utility Undergrounding 2,600 ff $1,000/if $2,600,000
Service Laterals, 45 $1.,wo $67,500
Residential Panel Clonversions $2,000 $60,,000
Commercial Parwe� Conversions 15 $5,000 $75,000
Total Costs $2,802,500
flRenriaining � C...
Rule � Credits
�
12
9/11/2015
Cil"ity B
................. .........
Funds project No. st, 1,204 $1 P
�0sts Qattty, Unit Cost
Construction i ana. rrrren't I $108,800
Street Lights 1 4 $3.3,1000 _I $1,82,000
'r6tW� $290,800
irc calate to 201
tPd�
Pribr-ffty o
After constructing the Spruce Avenue District the City
will have remaining credits for one or two moire projects
Staff seeks direction to bring feasible district locations to '
Gouncit to develop a priority lists
Ideal districts:
oo- Are of general public interest and desirability
io- Improve the safety and convenience of a large number
of the public
r� Are located alone arterials and in downtowns
Have sufficient right-of-way free of confrlicts to instatl
the point trench and sideway pads
"Al
it> f,?J,% �1
13
9/1.1/2915
cirri
uu
m
I
u
Ery of t Fu iwim
p, to rail notice to affected property %i
irect staff
owners and utilities
o,- Hold a Public Hearing on October 28, 201
Adopt any ordinance to establish the Spruce
Avenue Underground Utility District
Ph, 10/28 - Furst Reading to Introduce Ordinance
oo, 12/9 - Second Reading to Adopt Ordinance
oo
,. Direct staff to bring a list of feasible future
districts for :ouncil s prioritization
14
9/11/2015
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15
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Staff R�emport
DATE: September 16, 2015
TO,: Mayor, Vice Mayor, and Councilmembers
FROM: Jim Steele, Assistant City Manager 9\'>L,
SUBJECT: CONSIDERATIONS FOR OPERATIONS OF THE OYSTER POINT
MARINA/PARK
RECOMMENDATION
It is recommended that the City Council review the information in this staff report and
provide staff direction on actions to take, if any, following the Local Agency Formation
Commission (LAFCo) recommendation to dissolve the San Mateo County Harbor District
(the District)
REPORT SUMMARY/OUTLINE
This report is structured as follows:
1. Background/Discussion
A. History/Joint Powers Agreement
B. San Mateo County Grand Jury and LAFCo Recommendation and Action
II. Current Oyster Point Marina and Park Financial Picture
A. Operating Budget
B. Capital Improvements
C. Current Debt
111. Potential Organization Structure for City Management and Financial Implications of
Oyster Point Marina and Park
A. Reorganization of Oyster Point Marina and Park under the City of South San
Francisco Parks and Recreation Department
B. Potential Cost of the Oyster Point Marina and Park Under the City of South San
Francisco Parks and Recreation Department
C. Potential Capital Improvements Under the City of South San Francisco Parks and
Recreation Department
D. Fire, Police and Public Works Impact
E. Anticipated Revenues Should the City of South San Francisco Assume
Responsibility for Oyster Point Marina and Park
IL IV. Discussion
Staff Report
Subject: CONSIDERATIONS FOR OPERATIONS OF THE OYSTER POINT
MARINA/PARK
Page 2 of 11
L BACKGROUND/DISCUSSION
A. History/Joint Powers Agreement
The City of South San Francisco entered into a Joint Powers Agreement (JPA) with
the San Mateo County Harbor District (District) in 1977. Under that JPA, the District
has responsibility for operation of the Oyster Point Marina and Park (OPM). Further,
the District obtained State loan funding to make improvements to the marina which
included: building additional berths, dredging, leachate control and a clay clap at the
closed landfiff), constructing a breakwater, a promenade, landscaping, the
Harbormaster's Office, a dry storage area, restrooms, a fishing pier, restrooms,
lighting, sewer and utilities.
Under the JPA, the District operates and manages OPM (including the park areas) in
return for keeping the revenues from the marina, including boat/berth rentals and any
lease revenue from renting land to concessionaires. A copy of the JPA and the three
subsequent amendments are attached as Attachment A.
The term of the JPA expires in November 2026. Under the terms of the JPA, if the
District is dissolved prior to the expiration, the rights and responsibilities of operating
the Marina would be the responsibility of the successor agency of the District. The
JPA also specifies that if the JPA is terminated by mutual consent of the parties, the
Harbor District employees will be retained by the City for a year, and their current
salaries and benefits maintained for that one year.
B. San Mateo County Grand Jury and LAFCo Recommendation and Action
On July 9, 2014, the San Mateo County Grand Jury issued a report titled What is the
Price of Disfunction? The San Mateo County Harbor District Report. The report
recommended dissolution of the San Mateo County Harbor District. On July 8, 2015
LAFCo issued a final report that was subsequently approved by the LAFCo
Commission on July 15, 2015. That report concluded:
"...(Harbor District) services could be provided cost effectively by a successor agency,
eliminating costs associated with a separate administration and governing board. It is therefore
recommended that upon considering the accompanying municipal service review and adopting
service review determinations, the Commission reaffirm the dissolution sphere of influence of
the San Mateo County Harbor District..." (page 43).
(1)Under the terms of the JPA,after the leachate control system and clay cap were installed,any future
improvements to those systems would be the responsibility of the City (JPA,page 16).
Staff Report
Subject: CONSIDERATIONS FOR OPERATIONS OF THE OYSTER POINT
MARINA/PARK
Page 3 of 11
The report further recommended the following:
"The City of South San Francisco (SSF) and the County of San Mateo should continue to
confer and research issues and options affecting the feasibility of dissolving the ...(Harbor
District), transferring responsibilities to the County as successor agency, and transitioning to
SSF operation of OPM via a(Joint Powers Authority)JPA"(page 41).
II. Current Oyster Point Marina and Park Financial Picture
A. Operating Budget
The Oyster Point Marina and Park in South San Francisco and the Pillar Point Harbor
outside of Half Moon Bay each operate at a loss. This was one of the Grand Jury's
findings of the current Harbor District operations. As indicated in Table I below, the
District's operating costs are not covered by the District's operating revenues, and rely
on countywide property taxes to fill in the gap. The adopted budget indicates that $3.6
million in countywide property taxes are needed to cover the gap between operating
revenues and expenses.
Table t
SAN MATEO COUNTY HARBOR DISTRICT
FINANCIAL OVERVIEW
2012-13 2013-14 2014-15 2015-16
Revenues Actual Actual Projected Adopted
Harbor Commissioners $ - $ - $ - $ -
Administration - - - -
Pillar Point Harbor 2,067,555 2,380,828 3,117,080 2,558,500
Oyster Point Marina 1,361,209 1,616,240 1,420,742 1,370,333
Total Revenues $ 3,428,764 $ 3,997,068 $ 4,537,822 $ 3,928,833
Expenses
Harbor Commissioners $ 529,589 $ 493,225 $ 804,979 $ 441,658
Administration 1,160,628 1,190,853 1,3 97,954 1,567,590
Pillar Point Harbor 2,291,655 2,471,208 3,117,080 3,382,650
Oyster Point Marina 1,689,314 1,724,398 2,020,788 2,144,068
Total Expenses $ 5,671,186 $ 5,879,684 $ 7,340,801 $ 7,535,966
Net Surplus/(Deficit)
Harbor Commissioners $ (529,589) $ (493,225) $ (804,979) $ (441,658)
Administration (1,160,628) (1,190,853) (1,397,954) (1,567,590)
Pillar Point Harbor (224,100) (90,380) - (824,150)
Oyster Point Marina (328,105) (108,158) (600,046) (773,735)
Total Operating Net Surplus/(Deficit) $ (2,242,422) $ (1,882,616) $ (2,802,979) $ (3,607,133)
Staff Report
Subject: CONSIDERATIONS FOR OPERATIONS OF THE OYSTER POINT
MARINA/PARK
Page 4 of 11
The budget for Oyster Point Marina includes both marina business operations and
park/open space operations. Currently, Oyster Point Marina costs $3.1 million to
operate.(2) Below are the staff costs broken out for the Oyster Point Marina and
Park.(3)
Table 11
OYSTER POINT MARINA AND PARK
STAFFING COSTS
Position Hrly Rate Annual Cost Qty Total Parks Marina
Harbormaster $67.57 $207,632 1 $207,632 $ 41,526 $ 166,106
Assistant Harbormaster $46.80 $151,056 1 $151,056 $ 75,528 $ 75,528
Lead Maintenance Worker $42.45 $139,207 1 $139;207 $ 69,604 $ 69,604
Business Manager(12-24 months)* $50.00 $159,773 1 1 $159,773 $ - $ 159,773
Deputy Harbormaster $36.67 $123,462 5 $617,310 $246,924 $ 370,386
Admin Assistant I $29.62 $104,259 1 $104,259 $ 52,130 $ 52,130
Hourly Harbor Workers $15.22 $65,034 2 $130,068 $ - $ 130,068
Total Staffing Estimate: $ 1,509,305 $485,711 $ 1,023,593
Current Oyster Point Marina revenues are $1.4 million, leaving an operating deficit of
$1.7 million. Considering Oyster Point Marina operational trends discretely over the
past 5 years, expenses are increasing, while revenues are decreasing.
Oyster Point Marina
Financial Overview
N $2.4
c
$2.2
$2.0 � w
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIRevenues
$1.8
iiiiiiiiiiiiiiiiiiiiiillillilillillillilI
$1.6 I Linear(Revenues)
$1.4 Linear(Expenses)
$1.2
$1.0 ..........
FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16
Actual Actual Actual Actual Projected Adopted
(2)The operating cost for Oyster Point includes an assumption that 50%of the cost for Harbor Commissioners and
Administration is attributable to Oyster Point Marina.
(3)Based on City of South San Francisco staff estimate for allocation of staffing costs between Oyster Point Park and
Oyster Point Marina.
Staff Report
Subject: CONSIDERATIONS FOR OPERATIONS OF THE OYSTER POINT
MARINA/PARK
Page 5 of 11
B. Capital Improvements
The San Mateo County Harbor District has historically appropriated limited funds
toward Oyster Point Marina and Park capital improvements in comparison to Pillar
Point Harbor.(3)
lk'iguirc 11
CIP Budget History
N $6.0
c
0
$5.0
$4.0
$3.0
$2.0
1 —EEL—=—
$ Adopted Adopted Adopted Adopted
2012-13 2013-14 2014-15 2015-16
111111111111 Oyster Point Marina 2,959,439 215,000 25,000 115,000
IIIIIIIIIII Pillar Point Harbor 2,394,477 1,481,329 520,933 710,000
C. Current Debt
The Harbor District has a consolidated loan agreement with the State Department
of Boating and Waterways (SDBW) that will be paid off as of December 31, 2018,
with the payment schedule shown in Table III. The loan payments are factored into
the budget figures cited above.
The Harbor District is actively working to refinance outstanding loan balances at a
lower interest rate. From this, they hope to save approximately $500,000 in
interest expense. In addition, the Harbor District Board is considering additional
debt in the amount of $3.6 million to secure funding to begin addressing some of
the capital improvements listed in Table IV.
(3)Of the$3.0 million budgeted in FY 2012-13 for Oyster Point CIP,$2.0 million was appropriated for dock
replacement. The South San Francisco Redevelopment Agency contributed$2.0 million,while the District
contributed the remainder.
Staff Report
Subject: CONSIDERATIONS FOR OPERATIONS OF THE OYSTER POINT
MARINA/PARK
Page 6 of 11
Table III
Harbor District Loan Payments By Year (Rounded):
Fiscal Year: Oyster Point: Pillar Point: Total by year:
15-16 $ 679,300 $ 713,800 $ 1,393,100
16-17 $ 679,300 $ 713,800 $ 1,393,100
17-18 $ 679,300 $ 713,800 $ 1,393,100
18-19 (Final Payments) $ 1,310,300 $ 1,376,900 $ 2,687,200
Total $ 3,348,200 $ 3,518,300 $ 6,866,500
III. Potential Organization Structure for City Management and Financial
Implications of the Oyster Point Marina and Park
The following are options that the City Council could consider, given the LAFCo
recommendation that the District be dissolved:
Option One: Keep the JPA in place for the term of the agreement, with the City
continuing to work with the Harbor District to ensure the OPM continues to be
operated and maintained consistent with the terms of the JPA (see letter from City
Manager Futrell to Harbor District dated July 30, 2015, included as Attachment B).
Option Two: Pursue early termination of the JPA. This is possible with mutual
consent from the Harbor District Board and the City Council. The financial
implications of discussed below.
Option Three: Pursue LAFCo's recommendation and coordinate with the County
on potential District dissolution following a reasonable time for the District to
address identified improvements and operations. At the LAFCo meeting on July
15, 2015, the two LAFCo Commissioners who are also on the Board of
Supervisors (Horsley and Tissier)indicated that they would like to give the District
12-18 months to make improvements to its operations and organization before
considering dissolution.
A. Reorganization of Oyster Point Marina and Park under the City of South San
Francisco Parks and Recreation Department
If the City were to take over management of the Oyster Point Marina and Park, one
option is to create a new operating division within the Parks and Recreation
Department, similar to how the County operates its Coyote Point facilities. The
County operates the Marina portion of Coyote Point as a self-sustaining enterprise
fund, while the parks/open space/public areas are operated as a regional park. A
simplified organization structure for Parks and Recreation with the inclusion of the
Oyster Point Marina is shown in Figure I11, below.
Staff Report
Subject: CONSIDERATIONS FOR OPERATIONS OF THE OYSTER POINT
MARINA/PARK
Page 7 of 11
Figuire III
City of South San Francisco
Parks and Recreation Department
Simplified Organizational Structure
Director of Parks and Recreation
'4��l
Parks Manager I lRecreation Mana I Facilities Manager Harbormaster
Parks Division Recreation Division Facilities Division Marina Division
Assistant Harbormaster
(Manage Parks
portion of Oyster Deputy Harbormaster
Point Marina) Lead Maintenance Worker
Business Manager
Administrative Assistant I
Hourly Harbor Workers
B. Potential Cost of the Oyster Point Marina and Park Under the City of South
San Francisco Parks and Recreation Department
The City of South San Francisco Parks and Recreation Department estimates they
could operate and maintain Oyster Point Marina for approximately $3,327,305 as
shown below.
Personnel Cost(4) $ 1,509,305
Supplies and Services:Assume 15-16 Budget: $ 1,618,000
Annual Minor Maintenance Needs (5) $ 200,000
Total Budget, Operating and Ongoing Minor Maintenance $3,327,305
Of the $3.3 million in operating and ongoing minor maintenance budget shown
above for the Oyster Point Marina and Park, City of South San Francisco staff
estimate that $862,000 is attributable to park operations, and $2.5 million is
attributable to marina operations.
(4)Assumes current marina staffing,plus a Business Manager to better market and operate the marina.
(5)$167,000 listed in the November 2014 Oyster Point Marina Condition survey;rounded up for conservative
measure.
Staff Report
Subject: CONSIDERATIONS FOR OPERATIONS OF THE OYSTER POINT
MARINA/PARK
Page 8 of I I
C. Potential Capital Improvements Under the City of South San Francisco Parks
and Recreation Department
The San Mateo County Harbor District commissioned a study of capital and
maintenance needs at Oyster Point Marina in November 2014, which concluded
that $5.8 million in capital improvements and maintenance are needed. A
summary of the study is below:
Table I
Pruerorrt
�,� .., ...... �,�
Repair projett lope 2 Gr2nd Uto
rl
Maintenance S7,705 95,700 9S,,460 166,105
Dock 1 17,000 $ 17,0W
Dock 2 18,30,0
Dock ,
m�......� 27, '
c���� ��� 300 11
p�ryy gl� �^ ��yy��pp � p� A
�.�' 5,7
Dock 01 ro
w Master
d
�rbor a ter 7,7C
X2,7()
Maintenance 16,0=00 16,E
Dock 1 $ 12100➢N 7
,ODD
Dock 8
ante 7 000 77,1p
,
�+1aarnt�ennra�rNre 4, 0�w �9 ;, �l
R troctri 4 4,0 � .
, 4,
capital $ ,tl00 60" ,O $ 654,000 4,250,00
1, 0, 7.,730,
Desk 14 35,0 1,07%000 1,105,0
am L,owrr
Harbor Master 20„0'00
aintenance 15000 � 4 5,0W
..�
Mama 1
_ '.....1,74,000 17 ,1
estroom 4 740000 240,000
80,000
vi—es—t Wren'-k+ eter 40,000 $ 00,E
East 6reakwa er 75,0 � 75,000
T, , �.. �._
Grand!Total: 1,70i5, L� 74 �� ” 4 ,� 5,7 "_'
,a le 7:Repair Project Prioritized Coists
D. Fire, Police and Public Works Impact
Staff Report
Subject: CONSIDERATIONS FOR OPERATIONS OF THE OYSTER POINT
MARINA/PARK
Page 9 of 11
Assuming the City of South San Francisco takes over operations of Oyster Point
Marina and Park, the South San Francisco Fire Chief reports there would not be a
significant impact on the Fire Department. The Coast Guard has primary
responsibility for patrol and search and rescue operations, thus there would be no
change from the status quo. The South San Francisco Fire Department already
provides search and rescue operations when initiated locally, or requested by the
Coast Guard or Harbor District staff, and that would not change. The current
Harbor Master has a boat to respond to emergencies during the work-day. There
were a total of seven calls for service at Oyster Point Marina in 2014.
Fire Department personnel already respond to fires on land, and medical calls in
the harbor and on the bay, and that would not change if the City of South San
Francisco assumed responsibility.
The South San Francisco Police Chief believes his current staffing is adequate to
handle any additional demand for police services. The South San Francisco Police
Department already responds to calls for service at Oyster Point Marina and Park,
and that would not change if the City took over responsibility. Parking
enforcement issues would increase as the City of South San Francisco becomes
responsible for parking on the site.
The Director of Public Works does not anticipate any change in Public Works
duties if the City assumed responsibility for Oyster Point Marina and Park. Public
Works currently maintains striping, lighting, the pump station and sweeping at
Oyster Point Marina and Park.
E. Anticipated Revenues should the City of South San Francisco Assume
Responsibility for Oyster Point Marina and Park
Absent new revenue, the City of South San Francisco staff estimates a net deficit
of $1.1 million for Oyster Point Marina operations alone. There may be
opportunity to increase revenues at Oyster Point Marina. The City is consulting
with Keyster Marston Associates, an expert in real estate economics and marina
operations, to determine and understand what additional revenues could be gained
from Oyster Point Marina operations to offset the deficit.
For purposes of this study session, as an initial point of reference, staff from the
City of South San Francisco has taken the current Oyster Point Marina budget and
substituted the City's estimate of operating budget needs. The result is below, and
shows an ongoing revenue gap of almost $1.1 million for marina operations and
$862,000 for park operations, not including any capital improvement needs:
Staff Report
Subject: CONSIDERATIONS FOR OPERATIONS OF THE OYSTER POINT
MARINA/PARK
Page 10 of 11
Fable IN'
Oyster Point Marina and Park
Funding Gap under City Operations:
Budgeted Revenues for 2015-16: $ 1,370,333
(From Table I)
City Est. for Marina Operating
Budget(excludes Parks) $ 2,465,216
Projected Net Deficit: $ (1,094,883)
Parks Funding Gap will be 100% $ (862,000)
Total Funding Gap by taking
over Marina and Park $ (1,956,883)
IV. Discussion
Key points to consider should the City of South San Francisco assume responsibility
for Oyster Point Marina and Park include:
(1) The Harbor District is burdened with debt, is actively working to refinance
outstanding loan balances, and is pursuing additional debt financing in the
amount of$3.6 million.
(2) The marina requires $5.5 million in capital improvements as noted in Table IV.
(3) Absent the property tax subsidy, Oyster Point Marina and Park currently
operates at a loss of$1.7 million.
Early termination of the JPA is possible by joint consent of the South San Francisco
City Council and the San Mateo County Harbor District; however, termination is not
recommended unless these key points are satisfactorily addressed.
Staff Report
Subject: CONSIDERATIONS FOR OPERATIONS OF THE OYSTER POINT
MARfNA/PARK
Page 11 of 11
Approved:
Jim Steele Mike Futrell
Assistant City Manager City Manager
Attachments:
Attachment A: Joint Powers Authority (JPA) Agreement between the San Mateo County
Harbor District and the City of South San Francisco, Dated July 6, 1977;
First Agreement Amending JPA, Dated October 3, 1979
Second Agreement Amending JPA, Dated November 27, 1985
Third Agreement Amending JPA, Dated February 23, 2005
Attachment B: Letter from City Manager Futrell to Harbor District,
Dated July 30, 2015
2515668.1
ATTACHMENT A
JOINT POWERS AGREEMENT
SAN MATEO COUNTY HARBOR DISTRICT
AND
CITY OF SOUTH SAN FRANCISCO
The SAN MATED COUNTY HARBOR DISTRICT, a political
subdivision of the State of California, hereinafter usually
called "DISTRICT" , and the CITY OF SOUTH SAN FRANCISCO, a
municipal corporation, hereinafter called "CITY" , entered
into a Joint Powers Agreement on July 6, 1977, which has
been rescinded and the parties enter into this Joint Powers
Agreement in lieu thereof.
RECITALS
1. Each of the parties hereto is a public agency and
authorized to enter into a Joint Powers Agreement pursuant
to Title 1, Division 7, Chapter 5 of the Gov eri=ent Code of
the State Of California (Section 6500 et seq. ) .
2 . DISTRICT is a political subdivision of the State
. of California formed and existing pursuant to Division 8 ,
Part 3 of the State of California Harbors and Navigation Code,
Section 6000 et seq. Said DISTRICT was created in 1.933
pursuant to the Harbors and Navigation Code and has the powers
and duties prescribed by statute, including the power to acquire,
own, operate and develop harbor and related facilities within
CENTRAL Picoms
10/12/77 FILE
its territorial boundaries.
S . The CITY OF SOUTH SAN FRANCISCO is a public
corporation created for municipal purposes pursuant to the
terms and provisions of the General Law of the State of
California , and has the power to do any work or make any
improvements within or without the territorial limits of the
CITY which are determined to be of general public benefit
including construction and maintenance of parks and
recreational marinas. CITY presently owns and operates a
small boat marina at OYSTER POINT within the said CITY.
4. The territory of the CITY is included within the
territory of the DISTRICT.
5. Each of the parties hereto has determined that it
is in the best, interests of the people of said AGENCIES to
repair and/or replace the existing, marina facilities at
OYSTER POINT and expand said facilities as described in the
agreement between CITY and the State of California Department
of Navigation and Ocean Development (referred to herein as
"DNOD") dated September 8, 1975 , the Proposed Master Plan
,and the Preliminary Engineer's estimate prepared by Daniel,
Mann, Johnson & Mendenhall, a corporation, and including
leachate control measures, preparation of the project -site
for the Marina-Park landscaping, and other auxiliary shoreside
support facilities.
6 . Each of the parties has determined further that it
is in the best interests of the people of said AGENCIES to
-2-
permit the DISTRICT to rehabilitate, manage, maintain and
operate the existing marina at OYSTER POINT and construct,
manage, maintain and operate the future marina to be developed
at OYSTER POINT subject to the terms and provisions hereof.
NOW, THEREFORE , IT IS HEREBY MUTUALLY AGREED AS FOLLOWS
1. This Joint Powers Agreement shall be effective as of
12: 01 A. M. , November, 11, 1977 .
2 . PURPOSE OF AGREEMENT
The purpose of this Agreement is to authorize and empower.
the DISTRICT and CITY to jointly develop and construct facilities
at OYSTER POINT MARINA/PARK as outlined and in accord with the
Master Development "plan (Exhibit 1) which I' s made a part of th4a
Agreement and to authorize and empower the DISTRICT to manage,
operate and maintain the existing and future OYSTER POINT
i4ARINA/PARK.
3 . PROJECT DESCRIPTION
Said project shall consist bf the construction of the
OYSTER POINT MARINA/PARK as outlined in Exhibit "21' of this
Agreement and the operation, management and maintenance of
the existing and future MARINA/PARK.
4. POLICY BOARD
To facilitate the accomplishment of the purposes of this
Agreement, there shall be formed the OYSTER POINT MARINA/PARX
POLICY BOARD, consisting of two (2) members who shall be Council
Members from the City of South San Francisco, appointed by said
Council and two (2) members who shall be HARBOR COMMISSIONERS ,
-3-
appointed by the BOARD OF HAR30R COMMISSIONERS each to serve
a term of four years or until a successor is appointed. Said
four members shall select a fifth member who shall serve a term
of four years or until a successor is appointed, who shall
represent the public and who shall be a resident of San Mateo
County but not an elected or appointed member of the governing
board of any governmental agency or employee of any governmental
agency. In selecting the public member, in addition to other
matters deemed relevant, the said four members shall evaluate
each applicant' s business experience, interest in taxpayers '
concern regarding management and use of public funds, interest
in the Marina and other water-related development of the San
Mateo County area, reputation in the community, and ability to
represent the public. If an evaluation of an applicant, who is
a resident of South San Francisco, equals or exceeds evaluation
for applicants from other areas of San Mateo County, the appli-
cant from South San Francisco shall have first priority for
selection;
Members of the said POLICY BOARD "shall serve without
compensation, but shall be reimbursed actual and necessary
expenses from the revenues from said MARINA/PARK project.
Said BOARD shall have responsibility for making recommendations -
to the CITY COUNCIL and HARBOR COMMISSION on all matters of
policy relating to the construction, operation, management
and maintenance of the OYSTER POINT MARINA/PARK, and such other
-4-
powers as are specfically delegated to the Board. The chief
administrative officer, the attorney and engineer of the
DISTRICT shall serve as staff to the POLICY BOARD on all
matters involving the DISTRICT'S responsibility and the
chief administrative officer, the attorney and engineer of
the CITY shall serve as staff to the BOARD on all matters
involving the CITY'S responsibility. Compensation for each
staff person shall be the responsibility of the primary
employer of said person but such salary shall be considered
as part of the expenses of the AGENCY incurred for maintenance
and operation to be reimbursed from operating -revenues pursuant
to Paragraph 12 hereof.
5 . RESPONSIBILITIES AND AUTHORITY OF DISTRICT
The DISTRICT. and the CITY desire to cooperate in all
matters involving the said project for the purpose of developing
the most feasible project and.. providing the greatest possible
benefit for the users thereof at reasonable charges. However ,
pursuant to this Agreement, ultimate financial responsibility
rests with the HARBOR DISTRICT and for this reason, if there is
disagreement between the CITY, the BOARD and the DISTRICT as to
the manner in which the project will be constructed, managed,
maintained or operated, the final decision as to said matters
shall be made by the BOARD OF HARBOR COMMISSIONERS of the
SAN MATEO COUNTY HARBOR DISTRICT.
6. METHOD BY WHICH CONSTRUCTION PHASES OF
THE PROJECT WILL BE ACCOMPLISHED
(a) Plans and Specifications :
The project may be constructed in three initial
phases as set forth in Exhibits 3 , 4 and 5 attached hereto.
The DISTRICT shall promptly contract with Daniel, Mann,, Johnson &
Mendenhall, a corporation, (referred to as ODMJX" ) for prepara-
tion of proposed project plans and specifications , said contract
to be substantially similar to the Agreement dated June 15, 1977 ,
between CITY and DMJM entitled "An Agreement With Daniel, Mann,
Johnson & Mendenhall, a corporation, For Consulting Services
Related to OYSTER POINT MARINA/PARK" and task Order Proposed
Design - OPM Park Phases 1 and 2 DMJM B #6213-1-4 . Plans and
specifications for the proposed project shall be prepared under
the supervision and direction of the DISTRICT and paid for by
DISTRICT from DISTRICT funds or loan funds received from DNOD.
Upon completion of said plans and specifications , the same shall
be reviewed by the POLICY BOARD which shall make recommendations
relating thereto and shall thereafter be reviewed and approved
by the B-CLARD OF HARBOR COMMISSIONERS OF THE HARBOR DISTRICT and the
CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO.
(b) Award of Contract":
Upon review and approval of said plans and
specifications by the POLICY BOARD and the governing bodies of
each of said agencies, subject to Paragraph 6 (a) above, the
DISTRICT shall call for competitive bids . Said bids shall be
reviewed by the POLICY BOARD which shall make recommendations
concerning the bid award. The contract shall be awarded by the
District to the lowest responsible bidder giving due considera-
tion to the recommendations of the POLICY BOARD.
(c�) Construction:
Construction of said work of improvement shall
be under the supervision and direction of the District. The
engineers of the DISTRICT shall consult with engineers for
the CITY during the construction process. The engineers of the
CITY shall have access to the construction site, the power
to inspect the same during the course of construction, and
upon request shall be furnished all Plans and sneq:.Lf_icntJon.q
prepared by the DISTRICT for their review and comment.
(d) P�ect Site:
The said project shall be constructed partially
on lands owned in fee by the CITY and partially on tidelands
and submerged lands and nothing set forth herein shall be
construed as vesting any ownership in any of said lands in the
HARBOR DISTRICT.
7 . METHOD BY WHICH MAINTENANCE AND OPERATION
PHASES OF THE PROJECT WILL BE ACCOMPLISHED
(a) DISTRICT' shall assume control over the existing
operations at OYSTEP, POINT MARINA on the effective date of this
Agreement and shall thereafter and during the term of this
Agreement be responsible for management, maintenance and
operation of the existing and future OYSTER POINT MARINA/PARK
-7-
subject to and in accord with the terms and provisions of
this Agreement.
(b) City _Employees.-
All employees of the CITY presently employed in
the maintenance and operation of existing facilities at OYSTER
POINT shall retain their existing positions. for a period of
twelve (12) months at their present salary levels and with
existing benefits as employees of the CITY and the DISTRICT
agrees to reimburse the CITY for costs of salaries and fringe
benefits for said employees . After said period the said
employees may become employees of the DISTRICT upon mutual
consent of the said employees and the DISTRICT. While said
employees are working at said MARINA under the supervision
and direction of the DISTRICT but as employees of the CITY,
the DISTRICT shall have full control over their activities,
including the assignment of functions and responsibilities.
In the event that said employees fail to perform their services
and duties adequately and in accord with personnel requirements
of the CITY, said employees may be discharged in accordance with
the personnel rules and procedures of the CITY at the request
of the DISTRICT and upon approval of the PCIICY BOARD.
(c) Municipal. Services :
CITY shall provide municipal services for the
OYSTER POINT MARINA/DARK facility as hereinafter set forth.
Unless payment for said services to the CITY are made by
lessees or specified as being at CITY'S expense, the CITY shall
enter into a written agreement establishing the level of
services to be provided by the CITY and the cost thereof so
that proper budgetary provisions can be made . Services
to be provided by the CITY shall be as follows -.
(i) Sewer and water - all sewer and water services
as defined in Exhibit 2, including sewer lines , interceptor
lines , lift, stations and water mains of a size sufficient to
meet fire flow and service demands necessary to service the
project shall be the responsibility of the DISTRICT as part
of the construction cost.. CITY shall rod out the main sewer
Lines as required, maintain the pump station and rod out
-he 'laterals frow, 1:1,Aa main to or .Les!e' s
cleanouts and be reimbursed by District for cost thereof,
except that DISTRICT may elect to otherwise provide for said
service without incurring costs,to City. All lessees of
facilities on the project site shall be required to pay the
sewer and other public utility fees including connection
charges as provided from time to time by City ordinances for
property owners within the CITY or by the Public Utilities
Commission.
(ii) Police Patrol CITY will provide police patrol,
traffic, detective and specialized juvenile police services
at the level of services rendered within the CITY at CITY 'S
expense and without reimbursement, and CITY and DISTRICT shall
negotiate regarding the cost of any additional services .which
shall be reimbursed to the CITY.
-9-
(iii) Fire Protection - CITY shall at its sole cost ,
and expense provide fire protection at the project site on
the same basis as said protection is furnished to other
property owners within the CITY at CITYI:S expense and without
reimbursement and CITY and DISTRICT shall negotiate regarding
the cost for any additional services which shall be reimbursed
to the CITY.
(iv) Street Sweeping - Street sweeping shall be
provided on a regular basis for all streets and public parking
areas 'within the project, excluding parking areas held by
private leasehold interests.
(v) Refuse Containers - South San, Francisco Scavenger
Company refuse containers shall be, located and serviced to
control litter and public refuse needs at all improved public
parking areas, parks, and other public owned use areas at
DISTRICT' S . cost and expense. Said refuse collection.- services
will be provided to the lessees at the project. site in
accordance with CITY ordinances .
(d) Maintenance of Park, Pathways, -and Appurtenant
Improvements - DISTRICT shall maintain at its cost and expense
the. project' s park, pathways and appurtenant improvements as
shown on Exhibit I attached hereto and DISTRICT may contract .
with the CITY for said services reimbursing CITY -therefor or
otherwise provide for said maintenance service. The DISTRICT may and
to the, greatest extent possible shall require maintenance of parks,
pathways and appurtenant impro.vements by parcel lessees .
. ... .. I ..... .......
8. =Ty IS: ZONING AND ''EIRMIfi POWERS
Nothing herein shall be construed as affecting the
CITY'S power to .zone the area occupied by the project or as
relieving any lessee of the obligation to obtain necessary
building permits provided, however, the CITY agrees to
adopt/'or maintain zoning ordinances authorizing development
in accordance with the plans for the proposed project.
9: LEASES
DISTRICT may 'lease all or any portion of the existing
marina, the lands within the project site or the project
a8 , �4,A to rl velopL rs suhj ect to the approval
by the POLICY BOARD. and DNCD and may execute said leases on
behalf of the parties, hereto. The revenues from any such
lease or leases shall be considered as operating revenues.
10 . ' ACCOUNTING RECORDS,
(a) DISTRICT shall maintain account boobs and
financial records to show the revenues and expenses of the
MARINA/PARK. Said records shall prorate expenses of the
DISTRICT where said expenses are attributable in pant to
other DISTRICT functions. Said prorations shall be subject
to review by the POLICY BOARD.
(b) CITY shall maintain account books and
records to show the expenses to the CITY for providing municipal
services to said project. Said records shall prorate expenses
where said expenses are attributable in part to other CITY
functions. Said prorations shall be subject to review by
the POLICY BOARD.
(c) DISTRICT shall render a semi-annual
report concerning financial affairs of the MARINA/PARK.
11. INSURANCE
DISTRICT shall maintain minimum insurance required by
DNOD in accord with the agreement with said Agency and such
other insurance as may be considered necessary in amounts
determined after review by the POLICY BOARD. Said policies
shall name the parties hereto as insured parties. Proceeds
from any fire insurance policy shall be disbursed in accord
with the. agreems=nt with DNOD or used for re(--onst=qtion of
the destroyed facility.
12 . DIVISION OF REVENUE
(a) Operating revenues received from the
OYSTER POINT MARINA/PARK shall be used to repay loans from
DNOD including the existing1bans-, to the CITY and the expenses
and costs of management, operation and maintenance of the
project®
(b) Operating revenues in excess of those
required for debt service and operating costs and expenses as
provided above shall be held in a reserve account subject to
the terms and provisions of the loan agreement with DNOD.
After satisfaction of the loan agreement with DNOD, and during
the term of said' agreement,with DNOD' consent, said excess
funds shall be held or disbursed as follows:
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(1) The POLICY BOARD shall establish a reasonable
aep,g:e,cjatibn.% schedule for the various elements of the project
and a portion of such e--.cess funds shall be deposited in an
account with a financial institution or invested in approved
and authorized investments to be used as needed to meet the
cost of replacement in accordance with the said depreciation
schedule. Any income or profits from said fund or investments
shall be added thereto. 'The: maximum reserve to be so main-
tained shall be determined by the parties hereto, subject to
the recon=endations of the POLICY BOARD.
(2) The CITY shall . be paid the sum of $215 , 000 . 00 (the
amount of the CITY'S investment in the existing marina from
. the CITY' S general fund) less the amount to be paid CITY for
persona! property pursuaxit to paragraph 15 . The DISTRICT shall
be paid (a) the amount of the DISTRICT'S capital investment in
the completed project, (b) $25, 000 . 00 . which was advanced, to the
CITY for planning purposes, (c) the amount paid to CITY for
personal property pursuant to paragraph 15 , and (d) sums advanced
by the DISTRICT during the term of this Agreement from its general
fund for loan service fees or maintenance and operation. A
schedule for repayment of said items shall be developed by the
POLICY BOARD subject to modification from time to time.
(3) Any excess funds remaining shall be divided equally'
between the parties hereto.
13. RESPONSIBILITY FOR LOAN REPAYMENT
HOLD HARMLESS CLAUSE
txcept as expressly provided herein, the CITY shall not
be rG_�r;,pon,,ible . for any of the expenses relating to the OYSTER
POINT MA-AINL/PARK and specifically CITY shall not be responsible
for the following : (1) costs of construction, including plans,
specifications, engineering; (2) economic studies incurred
hereafter; (3) repayment of the existing leans incurred by
CITY for construction of the existing marina at OYSTER POINT;
(4) any loans incurred for future developments at said site
in accord with the Exhibits attached hereto , or (5) for any
costs of operation and maintenance except as expressly provided,
herein. In the event operating revenues are not sufficient to
service said loans or pay costs of operation and maintenance,
the DISTRICT shall assume responsibility for and make all
payments due thereon and shall hold CITY ha=les from any
liability for said loans or costs of maintenance and operation.
14. FINANCING
if CITY requests, and the Department of Navigation and
ocean De,.rei ---ent cry consents; th
he loan for construction of
the existing marina and the loan granted by DNOD pursuant to
the Agreement of September 8., 1975, shall he assumed by the
DISTRICT and the CITY shall be released as obligor on said
loan. The HARBOR DISTRICT shall assume responsibility for
obtaining additional loans or' grants for marina expansion
and rehabilitation of the existing marina and CITY shall be
responsible for obtaining additional loans and grants from
Land and Water Conservation funds for park area development
and the Department of Fish and Game for the fishing pier and
appurtenant works , or assist DISTRICT in obtaining said loans
or grants. Each of the parties hereto shall use diligent
efforts to develop additional sources of loans or grants.
15. TRANSFER OF ASSETS
on the effective date of this Agreement, CITY shall provide
-14-
to the DISTRICT an inventory of personal property owned by
the CITY and used in conjunction with the operation of the
existing marina with the CITY'S estimate of the present value
of said property. DISTRICT shall purchase said items of
property from the CITY for said price and shall pay to the
CITY said purchase price within thirty (30) days after the
effective date of this Agreement.
16. FUTURE DEVELOPMENT - CONTINGENCIES
(a) Adequate Funds
The parties hereto have determined that Phases
I and IT of the project (Exhibits 3 and 4 attached) will be
financed by DNOD loans, grants from Land and Water Conservation
funds for park area development and the Department of Fish and
Game for the fishing pier and appurtenant works and the advance
of sums up to $700 , 00600 by the DISTRICT. If the cost of
construction of Phases I and 11 as shown by construction bids
exceeds said loans and grants and advance from the DISTRICT,
the parties hereto shall pursue one or more of the following
alternatives'. (1) obtain additional funds from DNOD, private
developers or sources other than the general fund of the CITY
OF SOUTH SAN FRANCISCO; (2) additional-conttibutions--.-of_ .HARBOR
DISTRICT funds; or (3) modify the project, said. modifications
to be subject to agreement of the parties .
in addition , DISTRICT shall immediately proceed with
Phase I plus the parking lot improvements, and commence construc-
tion thereof on or before June 1, 1978 ; schedule the construction
of Phase II in a timely manner when the cost thereof is within
the funds to be provided and assume responsibility for maintenance
and operation of the existing marina and proceed with rehabilita-
tion thereof in accordance with Phase Ill .
(b) Available Lands :
The parties contemplate that the project shall
be constructed partially an tidelands and submerged lands granted
to the City in trust by the State of California . If it should
be determined for any reason that the project or any portion
thereof' cannot be constructed on said tidelands and submerged
lands , DISTRICT shall have no responsibility for proceeding
with said portions of the project. Each of the parties hereto
will use diligent efforts to resolve any problem which might
interfere with full use of the tidelands and submerged lands
included within the project site.,
Cc) Leachate Problem:
CITY has been ordered by the Superior Court
of the City and County of San Francisco (Action No. 633084) to
comply with provisions for protection of water quality resulting
from leachate discharge at the project site. The project
includes improvements to resolve the .said problem which -shall
be a project construction cost, and the repair and maintenance
thereof shall be charged against project revenues. However,
if the proposed leachate improvement work does not meet the
standards imposed by appropriate governmental agencies , and
said standards require improvement work beyond the scope of the
proposed project leachate work, CITY shall undertake required
7)
additional work atthe�-earliest possible time . If any or all
said additional required work by nature thereof qualifies
for additional DNOD funds or grants from other agencies ,
DISTRICT and CITY shall use diligent efforts to obtain said
funds .
17 . LIABILITY
The HARBOR DISTRICT,- its officers , agents and employees
shall not be deemed to assume any liability for the negligence
of the CITY or its agents, officers , or employees , and the
CITY shall not be deemed to assume any responsibility for the
negligence of the DISTRICT or its agents, officers -and
employees, and CITY shall hold the HARBOR DISTRICT, its officers ,
agents and employees harmless from any and all liabil
resulting from any of the actions of the CITY or its
officers and employees, and the DISTRICT shall hold I
its officers, agents and employees harmless from any
liability resulting from any of the actions of the D
its agents, officers and employees . Each of the par
shall defend the other against any claim for damages
from its actions.
18 . SEPARATE AGENCY
No separate agency is considered necessary or desirable
to administer this Agreement except as herein provided.
19 . TERM OF' AGREEMEXT-= '
This Agreement shall remain in full force and effect for
a period of forty-nine (49) years from the effective date as
7�7
-17-
specified above or until modified or terminated by an agreement
in writing by the parties.,
20. PROCEDURES UPON TERMINATION OF
AGREEMENT
Upon termination of this Agreement,unless otherwise
agreed by the parties , responsibilities for management, operation
and maintenance of the project shall revert to said CITY and
DISTRICT shall be relieved of any and all responsibilities
relating thereto. All assets at the project site paid for from
operating revenue shall become the property of the CITY. CITY
shall succeed to the depreciation reserve fund which. shall be
held in trust and used only for capital replacements. Any excess
funds shall be divided in- accordance with the terms and provi-
sions of Paragraph 12. Employees of the DISTRICT working at said
project shall retain their positions as they exist at said time
for a period of twelve (12) months at their then existing salary
levels and with existing benefits as employees. of the DISTRICT
and the CITY will reimburse the DISTRICT for costs of salaries
and fringe benefits for said employees. After said period the
said employees may become employees of the CITY upon mutual
consent of the said employees and the CITY. While said employees
are working at said marina under the supervision and direction
of the CITY, but as employees of the DISTRICT, the CITY shall
have full control over their activities including the assignment
of functions and responsibilities . in the event that said
employees fail to perform their services and duties adequately
and in accord with personnel requirements of the DISTRICT,
said employees may he discharged in accordance with personnel
rules and procedures of the DISTRICT at the request of the CITY.
21. SUCCESSION IN INTEREST
In the event the HARBOR DISTRICT is dissolved or ceases
to exist, the DISTRICT agrees to place in trust for the OYSTER
POINT MARINA/PARK construction project, prior to dissolution,
the amount of funds necessary to complete Phases I and 11 of the ,,1 /A
project above the available loans and grants not to exceed the
sum, of $700, 000. 00. CITY agrees that any such funds placed in
trust shall be expended only for the development of the project
22. BINDING ON SUCCESSORS
The parties hereto intend that this Agreement shall
be binding upon the successors in interest of either of the
parties hereto.
EXECUTED IN TRIPLICATE:
SIGNED: October 1977 CITY OF SOUTH SAN FRANCISCO
/14
By:
ATTEST:
SIGNED: October 2 1977 SAN MATEO, COUNTY HARBOR DISTRIC
By:
4/12/77
COYSI'SR €OI2 T i,L%. !',I A
PRELT.MINNARY E GINSER IS SSTI;=ME
k'LNS G I
1. Dredging
I. ' dew.B.asin 44,124 CY S.00 -- $220,620,
2. Existing Basin --- Cy±5 5.00 - -_
- $220,6007
10% Contngenc:,es _ 22,000
.
Total ' 242,6M
2. Leachate Control
a. Mole ;%rea Y
1.. •Remove exist. rip-rap 2,100 C'r Cl � 2.25 . � e, �,725
2." Remove sand 500 CY 2.2S - - 1,,125
3. Excavate slopes 3 ft
dispose off-site 9,800 CY G 3.75 = 36,750
4 m Excavate -top 1 ft. 2,4:00 CY° 2.00 = 4.7'800
S. Place 1.45 mil, hypa.lon' 152,100 SP G 0.75 »- 114,075
6. Backfill slopes with
dredge spoil ,800 CY @ 1.25 - 12,250
7. Backfill. tap with .
clayey airpoxt (31) 7,200 CY 9 4.00 28,80D
Sub-total $202,525_ -
b Soiith: Shore
1.® Clear slope 0.0 Ac G $2,500 2,250
2_ Remove, stockpile
existing ripra.p 1,250 CY 0 2.25 2,810
' Excavate 4 ft. trench,
_ . dispose of off-site 44D* CY 3_75 .
4.. place 145 roil hypalon' 40,000 SP' 0 0.75. 30,000
5. Cover with 2 ft. of
dredcre spoil 2,960 CY 0 1.25 � 3,700
S -
toi
c Pile Area
1. Excavate 3 ft. 'trench
and dispose ofl--sate 60 CY 2 $ 3.75 -- 22S
2,. Cut off wood piles 40 ea 0 75.00 = 3,000
3. 6" hento ite slurry 14 CY 0 40.00 = 560
4_ Backfil l dr'ed;e spoil 60 CY 0 1.25 = 75
Sca-total 3,860
4/12/77
d. Channel Area
1. Excavatc•6 ft. trench,
dispose off-.site. 670 CY 0 3.75
2- Sackfi.l l with dredge .
spoil . 670 CY` 0 1,25 _ '840
3. Chrannel (50 ft.) block
off, exc- 4 ft. trench,
" dispose off-sits: 220 CY 0 7.76
1.,70 C7
4. Back fill-A ith import ,
Clay. fill
220 CY 0 4.00
S.- 10 n,it iris queen 7,000 SF 0 0.20 _ - 1,400
Sub-total - • -
7,333
Sub-total Leachate Control $254,128
1D 6 -Contingencies
. .+ • 25,413
ota-1 , 2797500
3. Clay Cap Seal
a. Site Seal
1. Clearirr, 34 Ac 0 250
condition and compact 44,000.4CY 0 2.50 - 110, 000 -
3. Imported clayey fall cap
(108,800 less-dredge
Spoil) 78,000 CY 0 4'.00 = •31.2,O00
4. Filter cloth" (streets,
parkin,, storage) 743,700 SF 0.20 1-48,740 -�
Sash--total � $579,.240
b.. Slope -Stabiliza-tion
South Shore
1 .. Excavate, exisi. fill 22,400. CY.; 0, 1.80 _ •22,320 ,
2.: Dispose 70% off-site 8, 400 CY 0 2.50 _ � 12>'600 _
3- Replace, compact 30%. 4, 000 CY'@ -- 1.20 = 4,800
4. Place conditioned
dxedue s-Doi.l 9,300 CY E 2.25 20,92
Snub-total $ 60, 645
c, 1-1--thane Gas Central
1 . Flare pipes . 60 ea 325 — 19,S00
Sub--total Clay Cap Seal $671,995
10% Contingencies 67, 199
Total 739,200 '
-2-
4112177
4 m Earthwork
a. Stare Area
1. Excavate 1 ft, dispose:
off-site 2,180 CY' @ :5.25 - 7,08S
2. Extra depth, 3 ft., cla),
Gap over store area 6,S00 C, 3,00 10,500
3. Surcharge stare area
with topsail - 3
months - doubly:
4 handling cost only. 21,200 CY 0 1.2S . = 26,500 _
Sub-total 53,085
b. parking Areas and Street Areas _.
.1. Extra. fill. - Streets - 1,400 CY
cR
ft ; parking 6,200 _
1,,600 CY 0 $ 3,.00 -- 22,800 -
.
Contingencies .7, 580
Total. ,s `. ..
. Revetnent
a.. Mole Area
1. Filter cloth 55,000 SF 0 $ 0.20- _ $ :L1,000
2,,N 18" coarse gravel, 3,100 CY 0 7.50 = 23,.250}
3.. 25-300 lb. stone _ - -
::From :stoFkp le 2,000 CY C 2'®25 ,-SOO -
sub--total . 38,750 ,
b- East End'
1. Filter cloth 37,800 SF 0 $ 0.20 _ $ 7,560.
2- 1211 coarse gravel. 1,400 CY @ 7.5D � 10,500
3. Place heavy stockpiled - _
riprap 2,800 CY 0 2:2S = 6,3001
Sub-total $ 24.,.350
c. South Shore
1. filter cloth 33,000 SF 0 $ 0.20 = $ 7,600
2. 1211 coarse gravel .11400 C",° C 7.Y) = 10;50D
3. Import. 2S-1100 lb.- rip-rap 2,100 CY 0 25.00 _ 52,500
sub-total _ 70,600
d. North Shore - New Basin
1. Re-.-ove and stockpile
existing ripra.p 930 CY 0 $ 2.25 - $ 1,870
2. 811 coarse ,gravel 2,010 CYIQ 7.50, -- 1S,075
Sixb--to".Z. $ 16,945
sub--tca al
10", Contin cnc; 15, 050
7.
4/12/77
_ Breakwater Phase I New Basin
hem
I. ' Cast end, 12" precast
x 741 x 600 LF sheet
Piling, and bond bears 44,400 SF @ $ 6.00 = $266,400
2, 1211 batter Piles 1,900 LF 0 7.50 = 14,100
3. LN rth line 12111 x 7411
�c 1400 LF) 103,600.SP @ .. 6.00 " 621,600
-
5ub-total • - 902,100
M.
10% Contingencies - 90,210-
"1 otal• 992a,300
7. Fxisti-nrr Br6a'.kw .tier Continp acy Iters -
s_ Berthing _ New Basin
I llal aays ' 24,640 5F •° -
Slips2,55C! -
Knee.br;ices • ,04 8
73;238 Si 0 18'.00 $1, 318'234
(Ixzcle clas Utilities, flock -
boxes; iroacl barths)
9. Piers and Cates
1: Pi er,s 5' ea. 0- 1:2,000 : . 60;00C!: .-
2� Gates I5,000 - -
_: -Silb=total.. $ 75,000
sow—M Ctsrst .r!gancie 7500
Total 82,500
I0. Paving
_ Streets
1 . 8'1: ;%.B. 400 LF x 36' = 172,800 F ti $ 0.30 = 51,8'40
2. 4" A.B. 4800 LF- x.'24 1 I1S,20D SF 0 0..20 - 23,040
3. 211 A.C. 4800 LF x 24? = 115,200 SF 0 0.40 = 46,080
4_ H srt ornas ter 9,20C) SF g 0.90 = 8,290
$129,2-40
_4r .
p 4/12177
Paving (continued)
b. Park,inc,
1. 8" A.B. e O.30 5F -
Ar=or coat G 0.20 ..
O.50 113,400 SF G y 0.50 � 55,7Ofl
Sub--total Parking $185,940
10% Contingencies 18,560
Total 2040.500
11. utilities
a Power and "Telephone Cundergro d}
1. PG&E primary 2,400 LF 0 t14.00: = 33,600
. 2_ Secondary feeders
with conductor 3,200 LF 0 9.50 -- 3D;4C3O
5. Trench:Lng and backfill 2,400 LF 3,00 0O 7,200
4. Substation Cserce° _
discoruaect) 1 ea. 0 6O00O0 = 60,000 _
5. Concrete pad 1 ea 0 _ 1,000 = .1-3000
G. Main and meter panel 1 ea G 15,000 = 15,000
7- Distr lira ti-on Panel I ° C �� a v,�;?� � C,vvv _
8- Te Toraxr Service PGtH 0 2,000 = 2,000
9. PT&T cabling 2,400 LF 9 7.50 , 18,000? .
10.. Substructures (boxes, etc) 20 ea 0 200 4,.000
lip Miscellaneous Lug Suva: 18,000
12. 75 KTA trans armer� _
with Pa4 5 ea. 0 2,500 = 12,500
13.' 150 "V . transformer 1 ea. U. 7,000 7,000
Sub—total
$216,700 . . -
14 less (1) (3) C4) 100'800
7. _ $11.5,,900
b. Sanitaxy ae qer
1 . 41' Force Main Cpe) 1,900.LF @ $12.00 = 22,800
2. 61' C avity Main Cpa) 180 LF 0 15.04 = 2,700
S. Ma.ruliole 1 ea 0 , 700 = 700
4 . 41' lateral 40 LF 0 12.00 = 480
S . Lift Station 93 C2 - 1/4bp) 1 ea. e ,000 = 9,000
6. Lift.. Station r"4 (2 _ 1✓h1 p) 1 ea 0 12,000 = 1.2°,000
7. Lift. Station fV 5 (2 - 1'` p) I ea 0 12,000 12,000
8 . Boat pu;nip out 1 ea 0 3,000 v .3,000
Sub-total. 62,680 '
c. Gas / 'No,e
I kL .I I a�':ti�t1C ENGTI,F. RIS L'01,%TE - MkSH I 'continua 5-1-I
4/12,177
d. Water -System
I. Cal--eater (3, 700 gpm)
1 . 121' main. (ACP pipe)' 3,1 00 LF 0 $26.00 80,6070
2..- 811 main l e; ,� � 2,430 LF @ .16.00 - 38,SSG
3. 1211 gate Valves 4 ea. 0 1,500 6,000
4. Hydrants 9 ea 0 12200 - 10,800
5. 411, ]peter and assembly I ea 2,000 - 2,000
6. 814 gate value +4 ea. 0 400 1,600
7. Replace existing paving 720 SF 0 2.00 _ 1,440
S. 411 fare main to pier 60 LF 0' '.9.00 - 540 `
3i2 91 tR .11 13 310 IF 9 8.00 2,480
10 '4.'i ate valve 1 ea 0 ZO? -= 200
11. E ,gate valve $ ea 1 150 - 600
12. Speezal cover aver. .
1211 and 811 5,530 LF 0 2;.010 -- 11,060
Sab_tatal , 156,200
II. . Marina System
13. 311 service SO LF 0 $ 8.OD 4041
14. 2" servace� 510 LF 0 6.00 -- 3,060
15. 311 valves and box 1 Ca 0 150' = ISO
16 '. 211 valves and box 5 ea_ e 100 = SV00.
17.. 3/411 service 2 ea 0 20D = 400
18. 4," main (ACP) 1,200 LF 0 91.00 = 10,80.'D'►
19... ,441 ,gate valves . 3 ea. 0 200 = 50C�
Sub-total; $ 15,910-
_ Total Water $-1-72 100
- . tilities 'S u b-total $350,740
_. ..�.. .., ...-
10% Conti.nge cie ' - 3S,100 -
Total $ 385,80
12 Drainage
1. Paved swa les (311 AC
x 61. width) .2,000 LF Q $ 6.00 - $ 12,000
2. Misc. structures 5 ea. 0 600 = 3,0:00
Sam-total. $ 15,000
10% Contingeacies . 1,500
`Qtal $ 16,500
P',`_ .MNARY ENGINEER'S _ lVtLATE PIL-%SE �I caaxtia_.u.ed 6213--1-Z
4112177
13. Pro evade
1 _ Surfacing 26,900 SF 0 $ 1.00 _ $ '215,900
2. Reds ood Header 2,640 LF 0 2.50 _ 6,600
Sub-total 33,500
10", Contingencies 3,300
Total 35,,C00.
14. Lii-h t nom;
a. Streets
Electrol iers 19 ea. e $1,000 -- 19,On
2. 211 conduit and condo--tor 2,090 LF 0 6.00 = 112,540
• ► v .
31,540
b- ark ng R
1 , Electrollcis 5 ea 0 $12000 -- S,000
2. 2" con' duit_s_ 880 LF 0 6.00
13P280
C_ pxC meliade pest-top _
electroliers at
1. .Elect rliers 14f ea 0 $00 _ 7, 000
2. 211 conduit and wire 1,340 LF 0° 6.0+0 _.. 8,040
1S,040
Sub--tota.1 Lighting 59,860
10% Contingencles 5,940
Total ,. $ ..°55.,800 "
15. Landscaping
1. Topsoil. "aver• Aredge
spoil, area (9 .15 ac
x 11 x 1613) 15,300 CY. 0 6.00 = $ 91,500 °
2. Eydronrulch (clay cap
area 1 ncludiig top-
soil area) 24 Ac ` 1,0+00 _ 24,000
3. Fromanade area (full
treatment) 1.S Ac 030,000 _ 45,0+00
4. Restaurant/Shops area 4.1 Ac ` 30,000 = 123, 000
Sub-total $283,800
10% Contingencies 28,.350 .
Total $ 312,200
PLIdiw�: Y iG'k�;SSf �SST��L'aTS Pp1SS ce:auirat� d _ 2da- �Z
4/12/77
16. P s trCara�tS
1, Two required 2 ea- $SCE Obo 60,000
10% contingencies 6 00Q
"dotal 66,ClC}
(Note: One may e funded day
fishing pier, or launch
ramp grants, etc.
27. liarbormaster a
2-Story structure Lump Su � 6C7T 60,odo
Total
66'000
v
8.
.-D--y Starave µ =
1.18 Acres -
1. . 8°* AsBm rawer clay cap -
1•.18 x 43,560 - T 51,4.po_SP 0 G.Sg = _ 25,700.
. 2. Peri=at -r fence 2,X00',LP' @ 6.0G = 15,600-
S,60 0
.
41,300
b. 1.82 acres
8rr A.R. 79,,290 SP 6 �1. tfi — � 23,800
21.. Perimeter fence 3,000 L"F 0 6.00 — 18,000
Suh=tcatal 83,100 -
10 a Corit ngencies 8,310
Total.1. 91,400
(1977 Prices)
6213-1-1
4/12177
OYSTER POINT L%MIN
KUNSE T1
1. Dredging none
2_ Leachate j none
. r
3. Demolition and removals -
l0 Misc. structures and
-roadway Lunn Sum - 10,000
10% Contingencies- 1,04(3 _
Total ? 11,040
-
4-. Earthwork
1. Irzpo t fill - parking
area 9,600 Cy ? 4.00 - .' ,38,400 T
- 10% Con.t. ncrencles 3,840
-Total 42,250
S. Revetment -
1 . forth share - exist.
basin - 8 11 coarse
gravel 2,600 CY 0 $ 7..50 19,5010 -
10 Cantingencies 1,900
Total .. 21.�400
6. Breakwater
Remedial' wo r: as required
contingency :%L tees 0 ,
7. Ber hing (Phase 1i)
Repairs a contingency item 0
. Piers, and gates tPhase 11) _
°-
2.. Streets
1., S" A.D. 920 LF x 36 = 33,120 SF 0 0,30 = $ 9,900
2. 41" A.B. 920 LF x 24 = 22,fi180 SF C 0.20 = 4,4[10
3. 2.1' A.C. ,920 LF x 24 = 22,034 5F C 0..?75 = 8,230
4. Demolish exist. road at
beach 600 LF x 30 _ 15,040 SF a 0.50 = 9,000
$ 31,580
b. Parkin- 90,000 SG 4 0.6.75 '_ 60,750
Sco-total
10J Contingencies 9,333
Totf..3
PFELD-'f E;;:ARY ENGINEER'S E_ _ l'-L4"E - Pit-kSE I I continu d 2
4/12/77
10. Uti
E:% �LXILA E - PiL15E II cantj uec
4/121'7?
11 , Dra.inaa„e
1 paved. swa.le 2,000 LF 0 $ 6 e 00 = 12,000
2. Misc. structures 6 ea 0 500 = 3, 000
Sub-total 15,00'0
10% Contingencies 1,500
Total 16,500
12. Promenade
'1.- Paving 28,400 5F 0 28,40D
2. Redwood header 2>000 LF 0 2.50 -- S,000
Sub-total 33,400
10% Contingencies
Total 36,700
13. Lighting
aw Streets
1. El ctraliers 0 11C9 fit. 6 ea 0 $1,000 = 6,000
2. 21' conduit and conductor 660 LF 0 6.00 = 3,960
9,96.0
1. .Electrolicrs S ea 0 $1,000 = $ 5,000
2. 211 conduit 5 50 LF 0 6.00 = 3,300
8,300
c- Promenade and Beams
11 Electroliers 1500/"80¢ 19 &a G $ S00 = 9,500 - r
2. Conduit , 1,500 a 0 6.00 4 9,000
Sub--total bighting $ 36, 800
10 Contingencies . a 3, 700
_..
Total
1 , Landscaping
1. Promenade area 0.5 Ac. C✓ .$,50,OGO - $ 15,000
2. Beach sand 5,000 CSC 0 9.00 - 45,000
Sub-tcr ta 1 $ 60,000
10% Continge7cie.s 6,0120
Total $ 000
X5. Pestroa:ns
Utilize.existing a "
Relocate one and refurbish L--ip Stu- $ 101000
10% Cantintencies 1,000
Total 11"Goo
CiTr1�" iCtiSP II $55S,100
4112/77
OYSTER POIN7T
PRELIZMINARY ENGINEER'S ESTINRATE,
PHASE III (1931--1932)
(1977" Prices).
1 . Demolition and Removals
a- Berthing
.1. Remove exist.® floats 87.0 Br 0 160 — 13,920
2' Pull 5QT piles '(250x50) 12„500 L,F 0 2.25 - 28,12.5 -
5. Cut- Off-50 -piles. s0 ea. 0 75.00 = 3,750
45,795
b, Misc. structures (piers, etc—)
r ' Sub-total 55, 795
10% Contingencies- 5, 58a
. . .
2. T3recigsng 49,700 CY Q- $ 6.00 — 298, 00
10 COrttir'ge1 eS 29,820
- - 328-,000
3. Berthing (wood)
I. Berthing 55,952 SP $18.010 1;9707,100
'
5% Contingencies - F50,400
r-Total _ 057,57771
4. Piers and—Gates T A. Piers 4 ea 7' ,$12,500 — ; 50,000
-'.2; Gates - ._ ::� 4-ei '0 3; 500 = 14,000
Sub-total 64,000
10% Contingencies _* 6,400
Total 70,4710
5. Utility adjustments 4 ea 0 $2,000 3,000
10% Contingencies 800
Total 8,800
6. Res rooms 2 ea: 0 $30,000 — 60,0(70
10% Contingencies 6,000 -
Tot.al - &6,000
7, B-reakwater 60,900 SF 0 ,$ 6.00 -- _365m,4=
10"o-"coij ingenci es 36,600
Total 402,000.
TOT.,XL $1,09"r,loo
EXHIBIT REFERENCE
EXHIBIT 1 Master Plan for Development
of oyster Point/Marina Park
prepared by Daniel , Mann,
Johnson & Mendenhall.
EXHIBIT 2 Construction details and
estimated costs of
construction.
EXHIBIT 3 Phase I of the Development
Project.
EXHIBIT 4 Phase II of the Development
Project
EXHIBIT 5 Phase III of the Development
Project
1977, 79' 1978/79 -
• New B�Isin UP�rad� Existing Phases I Existing.
®
Shoreside and 11 _ Basin
Costs
1. Deraalztacn - lI 6:L
Dredging 243 243
L achate 280 - 2800
*Clay Can Sew a 739 -- X39
i t1'raUT' 84 42 16
Revetaexst " . 165. 21 287
New Bzeahwa O 992 992
Replace ExasOn
Brea-date X02 _ 4032 r
�erthinz " " 1;;;313 1,313 7;,038
Piers and Gates 83
Pavn 102- . 307 _
txlit . 38 211 592
Tl r i rr a� 17 17 .
�
xr
1'raena de �. 37 Y' 37 24
.i satin- fah 1 - 107
Lands caping 312 . 65 37 •
Res trnams 66 . 33 99 -
Halborkat ter 66 66
Sugar' total 1977
Cost�s inch--ding
HOW
2- l nci dental ExP ens es
Es Cala.tion 439 10?
• .563 - .-
:Engineering and s
ld znx.strati�r:x - Soo
Sub tcat.al
3."Laun6bing Ramp .. 100
4_"Fishzng Fier
Vclu?c portions of Leac at,e ContTol Measures)
lail nZ; amenities , included in rather line items)
res in thousands
4-2 C?7 rrs
UR
Cz
hi
*-- 0
7 It ®+ 0 4J
` M C) S- 0—D'S �+ ✓ ry a ;2:: � W
. 4 4 ivib el I b7 dP 1 t�i19 F1 M r '� M 04-)
uj Yom•
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as
rd tn
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iQ
r-
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rl
•. Liz (S7
1'4f� )lI17':1E1 ;.i!i!$ti 19 t
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ej M r ..—
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al ci
ZIP x.,� �" 1 ' . R w c
+Y 417 1t3. L
EXHIBIT 3
LM
' cn trs
44 = .
Q 4..3
6Trti w( .:7 I I N I H l a to.—
1 M.4 +. a '
xw CL a
LAP, IL .�
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+ Lu�Lh G 43
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�a9 wltdl; q up3I11Y3,k3 Tv �ti 1 %�
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as ca^rw,
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EIBIT
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ci
AGREEMENT AMENDING
JOINT PV-1ERS AGREEMENT
THIS AGREEMENT by and bet-..)een the SAN MATEO COUNTY HARBOR DISTRICT,
Political Subdivision of the State of Californ,41 a , herein5fter. referred
to herein as "District," and the CITY OF SOUTH SAN FRANCISCO, a �,Iunicipal
Corporation , hereinafter called "City"
WITESSETH:
r,-CITALS:
1. The parties hereto entered into a Joint Powers Agreerrent
eff2cL,
tive as of 12:01 a.m. , November 11, 1977, and executed on October 21,
1977, by the City of South San Francisco and on October 24, 1977, by th,2
San Mateo County Harbor District, wherein District Was to maintain and
operate the Oyster Point Marina Park and perform other acts as said Joint
Powers , Agreement provided.
2- Said Agreement required the District to advance sums in the
amount of $700 ,000.-00, to be repaid from revenues from the project, as
described' in said Agreement, and further required repayment to the. City
n
of 5215,000.100 (with adjustments) +qhich had been advancEd by the City;
said repayment to be pursuant to a schedule to be developed by the Policy
Board.
3. The project cost far exceeded the estimates of engineers and
the District has advanced sums in excess of $700,000.00, and may be
required to advance additional sums in order to complete said project.
4 . The parties hereto desire to amend said Agreement,
NOW, THEREFORE, said Joint Powers Agreement is hereby amended to provide
as follows ;
1 . District shall be repaid all monies advanced by it including
those Sams in excess of $100,000.00 without interest- If revenues in
any year hereafter exceed the amount for servicing loans from the State
of California , Department of Mating and Waterways ( f&f'me-ly Department
of Navigation and Ocear Develop7ent) , the, amounts necessary for reasonable
depreciation, as determined in accordance with the teams and provisions
of the Joint Powers 'Agreement, and operating expenses , said excess revenues
shall be paid to the District for deposit in the Harbor District's Capital
Outlay Fund until the amount advanced by the District has been paid, A
which time any such excess funds remaining shall be divided equally among
the parties hereto as provided in the Joint Powers Agreement.
2. Provisions for repayment of monies to the City of South San
Francisco and the sum of $700,000.00 to the District as provided in the
Joint Powers Agreement, are hereby reaffirmed.
3 , Sums to be repaid to the City pursuant to the terms of said
Joint Powers Agreement shall be paid from operating revenues from lands ,
improvements , leaseholds and other revenue generating sources for which
the State Lands Commission of the State of California does not require
or regulate apporticnwent or Mstribution Qhereo?. If th2r2 are no suc,,-,
lands , improvements , leaseholds or other revenue generating sources , then
said sum shall be repaid to the City pursuant to the Joint Powers Agreement
in a manner determined by the Oyster Point harina/Park Policy Board, It is
the intent of the parties hereto that said funds shall be repaid to the
General Fund of the City.
-2-
4 . Paragraph g of the Joint pDxer3 Agreement, authorizing the
District to lease lands to private developers , is hereby amended to
provide that the District may lease lands within thE! project Site to
Private developers and/or public agencies .
5' Except as amended hereby, the tenTs and prOvi3iong of said
Joint Powers Agreement is hereby reaffirmed.
6. This amendment to the said Joint Powers Agreement shall be
retroactfvi and considered effective from the date said Joint Powers
Agreement was executed, except' as herein expressly provided.
3IGNED: 1979
CITY OF SOUTH SAN FRANCISCO
By:
City Manager
ATTEST:
`
SIGHED: 1979
SAN MATEO CQUNTH HAVBQQ DISTRICT
~
-
`_-
-3-
RES OLUTT ON NO. 119-79
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT
AMENDING THE JOINT POWERS AGREEMENT BE-54FFN TjjE
SAN t1ATE0 COUNTY HARBOR DISTRICT AND THE CITYOF
SOUTH SAN FRANCISCO - OYSTER POINT MANNA
'�IHEREAS, the San Mateo County Harbor District, a political subdivision
Of the State Of California, an-d the City Of South San Francisco, a municipal
corporation, entered into an agreement effective as Of 12:01 am. on
,oaember 11 , 1977, and executed on October 21 , 1977 by the Cit L,
y Of South San
Francisco and on October 24, 1977 by the San Mateo County Harbor District,
providing as therein set forth for the development, operation and maintenance
of the Oyster Point Marina ; and
WHEREAS, the Parties desire to amend said Joint Powers Agreement as set
forth in the document entitled "Agreement Amending faint Powers Agreement" , a
cOPY of which is attached hereto as Exhibit "A" .
NOW THEREFORE BE IT RESOLVED by the City Council of the City o•1 South San
Francisco that:
Execution.
The City Council authorizes execution of the agreement amending the
Join(' Powers Agreement, a COPY of which attached hereto as Exhibit "A" .
2. Signatures .
The City Manager of the City of South San Francisco is authorized to
execute Said agreement on behalf of the City, and the City Clerk attest his
signature thereto.
1 .
hereby certify that the foregaj-rig Resolution was
introduced and adopted by the City Council of
the City Of South San Francisco at a regular
meeting held on the 3rd day of October
1979 , by the followij)g vote :
AYES : Councilmembers Ronald G. Acosta EmanUele 14. �Dan)onte
2-nrLL i 'Irrian.d Pgberti C�rrj Te—,1, is
NOES
ABSENT;
ATTEST : /s/ Barbara Battaya
City Clerk
Reso1 utlon a 119-79
j T i j
C -% 316 :hc --Ay C—rZl cf
Z?
L:,At 7z�.Y—",-
2.
EXHINT "A" TO PESCLUTION lqOS .2a7-P:-, & RPD-7
ADOPTED NnveThr,� ?7 —, 19 P;
SECOND AGPEEMENT AMENDING JCINT PO'JR.S AGREEMENT
THIS SECOND AGREEMENT amending the Joint Powers Agreement by and between
t"--i2 SAN MA'FE0 COUNTY HARD0R DISTRICT (hereinafter referred 'uc as "DIS-RT
CT'l
and he CITY DF SOUTH SAN FRA:'4C !SC0, a Municipal corporation (hE !-r- ina`;=r-
refer-red to as "CITY" ) is made .5,4d ender-ed iOtO as Of this 27th day of
November 85
W 1 T N E S S E
R--A on 0 c--o b e r 2 1 7 7 , the pa rz i e s here a entered i n c o c Powers
-
� 'hnreinEf`er "Ao�-eement for the purp• se of repEil !-in- �nt-Jlor- replac �ro
zx-s', i no 'oar-n- fac i I it i es -=t- Oyster Point and ex p?nd i n g s a d f;;C
- - lities as
=s z ri b ed t e re in , a nd for t h-2 purpose of permit n g the D'15 T4;C T to
Fna'�ac-2 , maintain and . operate said existing TMarina and construct , marlcucjo
Maintain and operate the future Marina. Developr-iitnt at OystEr Point ; ErCl.
WHEREAS, said :agreement was arflendee on October 11 , 1979 ; ard,
WHEREAS , said Agreement, and amendi-nEnt thereto required the establl `is,hlme,,it of
a PriLiCY BOAR'D consisting of five (5) me,7bers and charged Said 2Car-; v,' the
responsibility' for maxing reccri-nendal- ions to the CITY and DISTRICT on al i matters
of pol icy relating to the construction , operation , manage,7E'lt and maintenance of
0 Y S 71 E R P 0 1 N T Mr"%R i N,4/PA R.K and re q u i r,e d staid Board c e x e rz i s 2 c 2 ria j,n other p ow e!-s
spe.-- ff icall ly del.egated to it ; and
L
H S the p a rt i e s e rn-'L c desire aoain a-)end said Agrewme 4 to restL r-jctur-
t'7e POLICY BOARD and exorcise its delegated powers -,
NOW, THER'_:'-0P--- , it is aqrnEd:
ParEcraph 4 amended
Paragraph 4 of the Agreement is herLbY amended to read as follows
-4. LIAISO�l GRcup
To facilitate the &CCOMPlishment- of the purposes of this Agreement
be shall � r�gularl y held between the DISTRICT and the
CITY by appointment by each body of representatives to a LIAISON
GROUP, consisting o I f two (2) members who shall be Council Members
from the City of South San Francisco, appointed by said Council and
two (2) members who shall be HARBOR C',TIISSIONER-S, appointed by the
B06RD OF HARBOR Co,�� ISSIONERS, each to serve at the Pleasure of
his or her respective agency.
Each member of said LIAISON GROUP shall serve without compensation ,
but shall be reimbursed actual and necessary expenses from the
,;revenues from said OYSTER POINT MARINA/PARK. Said
respcnsibilit GROUP shall gave
y for reporting to the CITY COUNCIL and HARBOR CCXMISSION
on all matters Of Policy relating to the construct
management , and main.tenance Of the construction , operation''
OYSTER POINT MARIWA/PARK. and such
other powers ,' if any, as are
DISTRICT and the CITY.' The Specifically delegated tO the GROUP by the
an advisory body ' Primary Purpose Of Said GROUP is not to be
1. , nor is it to present reMmendations to either party.
is constituted solely as a means for direct coffmunications , exchange
Of ideas and reports of plans between the DISTRICT and the CITY.- The
Chief administrative officer, the attorney and engineer Of the DISTRICT
L
shall serve as Staff to the LIAISO-N GROUP an all matters involving the
-2-
DISTRICT' S responsibility and the chief administrative officer, the
attorney and engineer of the CITY shall serve as staff to the GROUP on
all matters involving the CITY'S responsibility. Compensation for each
staff person shall be the responsibility Of the primary employer of said
person , but said salary shall be considered as part of the expenses of
the OYSTER PARK MARINA/PARK incurred for the maintenance and operation
to be reimbursed from operating revenues , pursuant to Paragraph 12 hereof.'
2. ParacrRuh 5 amended.
The last sentence of Paragraph 5 of the Agreement is hereby amended to
read as follows :
'However, pursuant to this Agreement , ultimate financial responsibi-
lity rests with the HARBOR DISTRICT and for this reason, if there is
disagreement between the CITY and the DISTRICT as to the manner- in which
the project will be constructed, managed, maintained or operated , the
final decision as to said matters shall be made by the BOARD OF HARBOR
CCMMISSIONERS of the SAN KATEO, COUNTY HARBOR DISTRICT.'
3. Paracrai)h, 6 amended.
Paragraph 6 of the Agreement is hereby amended to read as follows :
"6. METHOD BY WHICH CONSTRUCTION PHASES OF THE PROJECT WILL BE
ACCOMPLISHED
(a) Plans and Specifications : The project may be constructed in
three initial phases as set forth in the Agreement between CITY and the
fomer State of California Department of Navigation and Ocean Develop-
ment ("DNOD") dated September 8, 1975 , the proposed Master Plan (as
amended) , and the OYSTER POINT MARINA/PARK Specific Plan adopted by the
CITY on September 21 1 1983 , and as said' Specific Plan may b� amended
from time to tir-ne. The DISTRICT has already contracted with engineers
-3-
for the Preparation of proposed project plans and Spec if icntions'.
Flans and specifications for the proposed Project have been prepared
under the supervision and direction of the DISTRICT and .paid for by
the DISTRICT from DISTRICT funds or loan 'funds received from DNOD 'S
Successor, the State of California Department of Boating and Water
ways ("CAL-DOATING') . Upon completion of said plans and specifica-
tions , and for any future plans and specifications , the -same shall
be reviewed and approved by the BOARD CI" RARBOR CCMMISSIO NERS of the
HARBOR DISTRICT and the CITY COUNCIL olF the City of South San Francisco.
(b) Award of Contract: Upon review and approval of said plans
and specifications by the DISTRICT and CITY staf-is and the govern-
ing bodies of each of said agencies , subject to Paragraph 6 (a) above,
the DI.,STPICT shall call f'or competitive bids . The contract shall be
U
.x-. warded by the DISTRICT to the lowes rasYOrsive 6r,' r`Esponsible bidder,
1"l (c) Construction. Const ruction of said work of improvement shall
be under the supervision and direction of the DISTRICT. The engineers
of the DISTRICT shall consult with engineers for the CITY during the
Construction process . The engineers of the CITY shall have access to
the construction site, the power to inspect the sLme during th.e course
of consLruction , and upon request shall be furnished all plans and speci-
fica,tions prepared by the DISTRICT for their review and comment.
(d) Project Site: The said project shall be constructed partially
on lands - owned in fee by the CITY and partially on tidelands and sub-
merged lands 'and nothing set forth herein shall be, construed as vesting
any ownership -in any of said lands in the HARSOP DISTRICT. '
-4-
4. Paragraph 7 (b) amended.-
The last sentence of Paragraph 7 (b) of the Agreemcent is hereby amended
to read as follows :
" In the event that said employees fail to Perform their services and
duties adequately and in accord with personnel requir-Lflents of the
I
CITY, said employees may be discharged in accordance with the person-
nel rules and procedures of the CITY at the request of the DISTRICT. "
5. Paraorarh 9 amended.
Paragraph 9 of the Agreement is hereby amended to read as fellows :
`9 - LEASES
DISTRICT may lease all or any portion of the existing marina, the lands
within the project Site or the project as completed , to private developers
and/or public agen,cies subject to the approval Of CAL-BOATING and the
CITY. The revenues from any such lease or leases shall be considered as
operating revenues . "
6. Paragraph 10 amended.
Paragraph 10 cf the Agreement is hereby amended to read as follows :
ACCOUNM"IG RECORDS
(a)I DISTRICT shall maintain account books and financial records to
show the revenues and expenses of the OYSTER POINT MARINA/PARK. Said
records shall Prorate expenses of the DISTRICT wher-, said . expensc?s are
attributable in Part to other DISTRICT functions .
Said Prorations
shall be subject to review by the CITY.
(b) CITY shall maintain account books and records to show the ex-
pepses to the CITY for providing municipal set-vices to said Project Said
records shall prorate expenses where said expenses are attributable in
part to other CITY funEtions . Said prorations shall he subject to review
by the DISTRICT,
(c) DISTRICT shall render a semi-annual report concerning the finan-
cial affairs of the OYSTER POINT MARINA/PARK. "
7. Paragraph 11 amended.
The first sentence of Paragraph 11 of said Agreement is hereby amended to
r-,ad as follows :
'DISTRICT shall maintain minimum insurance required by CAL-BOATING in
accord with the Agreement with said Agency and such other insurance and
in such amount as may be considered necessary by the DISTRICT and the
CITY. "'
8. Paragraph 12 amended-
Paragraph 12 of said Agreement is hereby amended to read as follows :
w12. DIVISION OF REVENUE
(a) Operating revenues received from the OYSTER POINT HARINA/PARK
shall be used to repay loans from CAL-BOATING. (formerly DNOD) including
the existing loans, if any, to the CITY and the expenses and costs of
management , operation and maintenance of the project .
Operating revenues in excess of those required for debt service
and operating costs and expenses as provided above shall be held in a -
reserve account subjec�,.to the terms and provisions of the loan agreement
with CAL-BOATING, After satisfaction of the yearly requirements under
the loan agreement with CAL-BOATING, and during the term of said agree-
ment , with CAL-BOATING ' S consent , said excess funds shall be held or
disbursed as follows :
-6-
The CITY and the DISTRICT shall establish a r-easonable
depreciation schedule for the various elements Of the PrCi
.env excEss funds remainin; sn o 5e d i v ind
QlwaVy tevvevn Ve par;ks hereto.
-,AC:72,- as SOL0 f kal ly provided for above , any re-FerE-nce in said Agrecm.=.rji,
Or Said Agreement amending the joint ewers Agreement to POL:CY or
530D is hereby amerded to read as follows:
"LWSON SROUP''
Excecc as Scecificaily orovided for above, any reference in said AoreemeN-,
or said AcreemEnn amending joint Powers AgreEmEnz to 2NOD is
he-ebv amendei
to rear as follows ;
T& S cnange reflects the QcT that the Snate Of Cal ifornQ Depirtoent OF
Navigaiion and ?cE;', 3evelopmenv has been real aced by the Mzv of Caqi
-
arnia Decarnmenn of Eoazing and Waterways ,
EXC W t as spec i f i c3i I y amence! h e r e 1 n , Ehe s ;,n d -ond i ti ons of the
.,,;r2QMP--'T and rre Agreement amending Mainz powers Qr2ement snall remain
incnanged inn ire nereby ratified and reaffirmed by
Ge parties hereto,
',;-'714ESS '4HEREOF, the Dar"Zies - nereto, firs: being duly authcrized, rave
tlis Second Agreement ameiiing JOU Pc"ers Qrc-e:merlt as of the date
il! Yev; firs: a0ve 'wri:7en
SAN MARD CCUNTY HARBOR DISTR37
Y,
. iY OF SOUTH SAN' FRA,'JCJSC,,)
mayor
CilEy Clery
SOUTH SAY FRANCESCO pARK RECREVMN
AND PARKWAY DISTR:CT
; ATTEST:
-LAX Of Ica (}
I ty Y,
CAL i FORN I DEC 'i5 ER
State of }A 4 rh
On this the -day of before me,
S&
cc)url ty c SAN MATEO CHRISTINE A. DALE
trie undersigned Nowi Public, personally appeared
JEAN J . FLOCK'S
personally known to me
UT�CtkL IZAL
proved to me on the basis of satisfactory ewidence
C�iRnsE k 0,�
�Wmy P=X-CQyr-� to be the person( )who executed the within instrument as
President
SM MATEC Coum or on behal f of the ca rporatlon therein
M- 15. named,and acknowledged to me that the corporallon executed 11.
WFTNE hand and official seal-
Notary's Signature
D 12-2 NATIONAL NOTAPY ASSOCIATION 23012 ✓—lLrx B)wd, RO Sax+62.5 Woes" CA 9136
State of CALIFORNIA 0, this the 12th day 6f DECEMBER 85 Jefore
:
JOSEPH N.F:GUEIREDO NOTA P Y PUBLIC
County of SAN MATEO .-sonally aDr-eared ROBERTA CERRI TEGLIA
oersonally k-no,--n to me (or oroved to me on the basis
of -son who execute'
sat�sfactor-y e,,ridence� to he the oej
this inst-rument as MAYOR
of THE CITY OF SOUTH SAN FRANCISCO
to m tat
tha
L and ac-k:-owledl�ac
J11 OFFICI-A SF,� I
I CITY OF SOUTH SAN FU.tICISCO e:,,�tcut--e'-4
JOSE ti N F�GUEIR�E:<-' THE C
N07AV-r ?UPL�C
-;H 4ATm [zW'Ty
OCT 25. 196 wjr my hand and of-fic4a! seal
Notary's Sic-yature
E CT I CT-q 119 1 Cor-;Dcr z;on, Au ency pr Political S L1:2--d'iv s ic,-- Ac:.<nowle6c7ien t
i— cr-
st2te of CALIFORNIA On this the. 12th day of DECEMBER �, 19,95 r before m
County of SAN KATECI JOSEPH N. FIGUEFREDO NOTARY PUBLIC
cersonallY arDcaared . ROBERTA CERRI TFGLI—A -
:--er5onaily known to me (oz oj:oved to re or, the basis
of satis-factory evidence) to he the person who execute
this instr,,lment as EX OFFICIn CHATRMatl
OF SOUTH SAN FRANCISCO PARK RECPFATTaL-ALI-���. . �L-D!31RJC
OFFICIAL S7-A f� and ac:,'Know1e,-4ue6 to me that
JCSEPH N F;GUE-IRECO THE CITY OF SOUTH SAN FRANCISCO it.
NF,7A;ZY PU2LIC � C,�,LTF'Qq%'1A
;a! seal
htT my han- an":.. oz- C-
L
--Cnattire
RESOLUTION NO. 20-2005
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION APPROVING A THIRD AMENDMENT TO THE
JOINT POWERS AGREEMENT BETWEEN THE SAN MATEO COUNTY
HARBOR DISTRICT AND THE CITY OF SOUTH SAN FRANCISCO
WHEREAS, staff recommends approval of a Third Amendment to the Joint Powers
Agreement between the San Mateo County Harbor District and the City of South San Francisco.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Council hereby approves a Third Amendment to the Joint Powers Agreement
between the San Mateo County Harbor District and the City of South San Francisco, The Agreement
is attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
agreement on behalf of the City of South San Francisco,
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the 23rd day of February
2005 by the following vote:
AYES: Councilmembers Richard A. GarbLaDLno,Pqdro Gonzal e z and Ka 1. Matsumoto,
,.
and Mayor Pro Tem.Joseph A. Femekes
NOES: None.
ABSTAIN: None,
ABSENT: lyiayor Ra and L. Green
ATTEST:
City Clerk
THIRD AMENDMENT AMENDING JOINT POWERS AGREEMENT
THIS THIRD AGREEMENT amending the Joint Powers Agreement by and between the
SAN MATEO COUNTY HARBOR DISTRICT (the"DISTRICT") AND THE CITY OF
SOUTH SAN FRANCISCO (the"CITY") is made and entered into as of this day of
2005.
WITNESSETH-
WHEREAS, on October 24, 1977, the parties hereto entered into a Joint Powers
Agreement (the "Agreement") for the purpose of repairing and/or replacing the existing Marina
facilities at Oyster Point and expanding said facilities as described therein, and for the purposes
of permitting the DTSTRICTto rehabilitate, manage, maintain and operate said existing Marina
and construct,manage, maintain and operate the future Marina Development at Oyster Point; and
WHEREAS, said Agreement was amended on October 11,1979, and November 27, 1985;
and
WHEREAS, the Agreement clearly states that the CITY retains fee ownership of the
Property, and that any loans undertaken by the DISTRICT are the sole responsibility of the
DISTRICT and that the DISTRICT shall hold CITY harmless for any costs to the CITY resulting
therefrom; and
WHEREAS, the DISTRICT seeks to consolidate its loans with the California
Department of Boating and Waterways (the "DBW") and the CITY seeks to ensure that its fee
ownership of the Property is not encumbered as security for such a loan;
NOW, THEREFORE, it is agreed-
1. Section 13 is amended.
13. RESPONSIBILITY FOR LOAN REPAYMENT--HQL-D44AR-ML-E,&&
C-LA4SE
(a) Hold Harmless Clause.
Except as expressly provided herein, except as may be separately agreed to in writing by
the District and the City, the CITY shall not be responsible for any of the expenses related to the
OYSTER POINT MARINA/P,ARK and specifically CITY shall not be responsible for the
following: (1) costs of construction, including plans, specifications, and engineering; (2)
economic studies incurred hereafter; (3) repayment of the existing loans incurred by CITY for
construction of the existing marina at OYSTER POINT; (4) any loans incurred for future
developments at said site in accord with the Exhibits attached hereto; and (5) for any costs of
operation and maintenance except as expressly provided herein. In the event operating revenues
are not sufficient to service said loans or pay costs of operation and maintenance, the DISTRICT
shall assume responsibility for and make all payments due thereon and shall hold CITY harmless
from any liability for said loans or costs of maintenance and operation.
(b) Loan Security.
The DISTRICT shall not provide ownership, entry,possession, Maintenance, or other
control of OYSTER PARK as security for any loan.
II. In all other respects,the Joint Powers Agreement and the First and second Amendments
thereto are hereby affin-ned.
IN WITNESS WHEREOF, the parties hereto, first being duly authorized, have executed this
Third Agreement amending Joint Powers Agreement as of the date and year first above written.
SAN MATEO COUNTY HARBOR DISTRICT
CITY OF SOUTH SAN FRANCISCO
Mayor
SOUTH SAN FRANCISCO PARK RECREATION AND PARKWAY DISTRICT
Ex Officio Chairman
ATTEST:
City Clerk
APPROVED AS TO FORM;
City Attorney
734585 ].DOC
CITY C431UNCIL 2015
RICHARD A.GARBARINO,MAYOR
Y MARK ADDIEGO,VICE MAYOR
1 �$ PRADEEP GUPTA,PH.D.,COUNCILMEMBER
. KARYL MATSUMOTO,COUNCILMEMBER
?` LIZA NORMANDY,COUNCILMEMBER
4
MIKE FUTRELL,CITY MANAGER
OFFICE OF THE CITY COUNCIL
July 30, 2015
VIA EMAIL AND U.S. MAIL
Glenn Lazof
Interim General Manager
San Mateo County Harbor District
504 Avenue Alhambra, 2nd floor,
P.O. Box 1449
El Granada, CA 94018
Dear Mr, Lazof:
The Joint Powers Agreement (TPA) between the City of South 'San Francisco (City) and the San
Mateo County Harbor District (District) sets forth that the District is "responsible for
management, maintenance and operation of the existing and future Oyster Point Marina./Park."
The District has had this responsibility since 1977 and per the JPA will continue in this role until
expiration of the JPA on November 11, 2026.
The City of South San.Francisco has deep concerns regarding the management, maintenance and
operation of Oyster Point Marina and Park. I write to memorialize some of the most pressing
concerns and ask that the Commission take affirmative and prompt action to address these
concerns.
Priorities for the City can be separated into three categories: revenues/economic development,
capital improvements/facilities, and public recreational access.
Revenue 01212ortunities/Economic Development:
The economic viability of the marina is of vital concern to the City, and we believe to the
District. Steps which should be taken immediately to improve viability include:.
I. Follow the guidelines of the "San Mateo County Harbor District Oyster Point Marina and
Park Business and Management Plan" dated May 30, 2013, submitted to the State as a
requirement to receive former City Redevelopment Agency funds. The Plan is attached to
this letter for reference, and calls for, among other things.
a. Improve marina facilities to increase boater capacity;
City Hall: 400 Grand Avenue - South San Francisco, CA 94080 . P.O, Box 711 A South Sari Francisco, CA,94083
Phone: 650.877.8500 m Fax; 650. 29.6609
Glenn Lazof
July 30, 2015
Page 2
b. Accelerate efforts to remove vessels delinquent in rents, unseaworthy, or
otherwise derelict;
c. Enhance docks for potential charter vessel use;
d. Vigorous Oyster Point promotional and marketing campaign;
e. Increase the use of the marina and park by cyclists, joggers, walkers, and
families looking for recreational activities.
2. In order to test the economic viability of the marina operations and to further the goals
stated above, the City believes a comprehensive marina market analysis should be
undertaken by a consultant with experience in private and public/private marina
operations. This analysis should be undertaken jointly by the District and the City,
reporting to the Policy Board established in accordance with the JPA. Many marinas have
undergone similar market studies by firms familiar with the marina development
community. Such an analysis should identify, among other items:
a. The Bay Area marina market opportunities;
b. What is unique about Oyster Point;
c. What can be done to capitalize on the market and Oyster Point's uniqueness in the
near, medium and long term;
d. What could be expected in response to request for quotations (RFQ) from private
marina concessionaires, and
e. Key terms for inclusion in a draft RFQ if that appears feasible, based on the
results of the economic and market analysis.
This analysis could also provide direction to address other areas of concern; namely vacant
leaseholds (i.e. the bait and tackle shop) and high berth vacancies (35% - 40%vacancy according
to the recent MSR).
Ca ital Improvements/Facilities:
The capital improvement and maintenance requirements at Oyster Point were documented by a
District sponsored condition assessment performed by the engineering firm Moffatt and Nichols
in November 2014, which showed five Priority One needs costing $87,705, and other priority
needs costing $5,700,170. Despite these documented needs, however, the FY15-16 District
budget does very little to address the needs identified. Indeed, the current year budget allocates
only $115,000 to Oyster Point for:
• Garbage Compactor $40,000
• Study of flooding issues $25,000
• Design/Permit only Dock 12 $50,000
Glenn Lazof
July 30, 2015
Page 3,
Conversely Pillar Point Harbor is allocated $710,000 for ten capital improvement projects —
almost seven times more funding than allocated to Oyster Point, as shown below;
Capital Improvement Budget
411
N Oyster Point uu111 Pillar Point
In addition to the priority needs identified in the District's 2014 condition assessment, high
importance must be given to:
1. Replacing the wooden pier structures with concrete piers, which have lower
maintenance requirements and will enhance the marketability of berths. Priority
should be given to docks 12-14 which are beyond repair according to the condition
assessment; and
2. Dredging the marina, particularly those areas nearest the Ferry Dock. The permitting
process will take approximately 24 months and the District is urged to begin this
process as soon as possible.
Maintenance of the existing marina is a core function required of the District under the JPA. The
already identified priorities must be addressed more aggressively.
Public Access and Recreation:
The JPA requires not just maintenance and operation of the marina, but also of the adjacent park.
The open spaces and beachfront on San Francisco Bay offer limitless opportunities for public
enjoyment, enhancement of Oyster Point's reputation and generation of revenue. The
recommended marketing analysis noted above must also consider opportunities presented by the
ample waterfront park and beach space, and a plan developed in partnership with the City to
enhance this aspect of Oyster Point Marina and Park.
Glenn Lazof
July 30, 2015
Page 4
The City of South San Francisco expects the San Mateo County Harbor District will devote
serious, focused attention to the issues highlighted above, providing the leadership and
management necessary to effectively operate Oyster Point Marina and Park. The City has
additional concerns, including, for example, the long term governance structure for Oyster Point,
best business practices, etc., but highlights the above concerns at this time to allow the District to
take immediate action on these pressing issues.
Sincerely,
,/Mike Futrell
Attachments:
Summary of Maintenance and Capital Needs from District 2014 Condition Assessment
San Mateo County Harbor District Oyster Point Marina Business and Management Plan
cc: South San Francisco City Council
San Mateo County Harbor District Commissioners
San Mateo County Board of Supervisors
Martha Poyatos, Executive Director, San Mateo LAFCo
Oyster Point Facility Condition Assessment November 2014
Priority
Repair Project type 1 2 3 4 Grand Total
Maintenance $ 57,705 $ 95,700 $ 95,460 $ 166,705
Dock 1 $ 17,,000 $ 17,000
Dock 2 $ 18,3001 $ 18,300
Dock 3 $ 27,500 $ 27,500
Dock 4 $ 33,300 $ 33,300
Dock 5 $ 15,200 $ 15,200
Dock 6 $ 16,700 $ 16,700
Harbor Master i $ 22,705 $ 22,705
Maintenance $ 16,000 $ 16,000
Dock 1 $ 12,000 $ 12,000
Dock 2 $ 3,000 $ 3,000
Dock 3 $ 3,000 $ 3,000
Gate $ 27,000 $ 27,01
Harbor Master $ 19,000 $ 2,500 $ 2,660 $ 24,160
Maintenance $ 4,000 $ 51000 $ 91000
Restroom 4&5 $ 4,000 $ 4,000
Capital $ 30,000 $ 605,000 $ 654,000 $ 4,250,(100 $ 5,539,000
Dock 12 $ 1,230,000 $ 1,230,000
Dock 13 $ 1,560,000 $ 1,560,000
Dock 14 $ 35,000 $ 1,070,000 $ 1,105,000
East Lower $ 70,000 $ 70,000
Harbor Master $ 20,000 $ 20,000
Maintenance $ 15,000 $ 390,000 $ 4015,000
Marina BI $ 174,000 $ 174,000
Restroom 4 $ 240,000 $ 240,000
Restroom 4&5 $ 30,000 $ 50,000 $ 807,000
Restroom 5 $ 240,000 $ 240,000
West Breakwater $ 40,000 $ 300,000 $ 340,000
East Breakwater $ 75,000 $ 75,000
Grand Total $ 87,705 $ 700,700 $ 749,460 $ 4,250,000 $ 5,787,$65
Table 2;Repair Project Prioritized Costs
2
San Mateo County Harbor District
Oyster Point Marina
Business and Management Plan
May 30, 2013
San Mateo County Harbor District Business and Mana&unmmPlu
Oyster Point Marina&Park May 30,2013
San Mateo CMK8Kkty Harbor District
0. Business Description
San Mateo County Harbor District
Inl933by Resolution the Board of Supervisors uf the County mf San Mateo established
the San Mateo County Harbor District. The County of San Mateo established the entire
area of the County of San Mateo aothe District's boundaries.
The Harbor District operates two facilities, Pillar Point Harbor at Half Moon Bay in
Princeton, and Oyster Point Marina and Park in City of South San Francisco, The City of
South San Francisco owns Oyster Point and the District operates it for the City under
Joint Powers Agreement. Oyster Point is a 455 berth recreational boating marina.
Oyster Point Marina and Park
Oyster Point Marina and Park is a 455 berth public marina and 33-acre (13.4 HA) county
park in the City of South San Francisco on the western shoreline of San Francisco Bay.
The marina is located close to oeurbv job centers in various office high rise complexes
and near the City's downtown. It includes afuel dock, a boat launching ramp, and a.
fiuhiugpier. lo addition to boating and parkland,there are hiking and jogging trails,
picnic areas, and 2.3 miles (3.7 km) ot sandy beaches.
The increasing traffic on Highway 181 and grovviug 'obceutera located adjacent tothis
marina have led to the San Francisco Bay Water Transit Authority to develop a ferry
terminal iu the Oyster Point Marina.
The San Francisco Buy Ferry began opczuhug nuom/rmuNu hour ferry service between the
South San Francisco Ferry Terminal u1 the Oyster Point Marina and the 0uWmmd Ferry
Terminal at Jack London Square in Oakland and the Main Street Ferry Terminal in
Alameda io June 20l2.
Harbor District Service Goals and Priorities
Provide Safi, Ocean and Buy Use,Access and Environmental enhancement
• Provide marine rescue services to aid boaters who are in distress.
• Provide certified Clean Marina program including u recycling program to
reduce costs and comply with Federal and State Environmental Laws.
Provide Ocean and Bay Access
m Provide and increased public access for active and passive enjoyment.
Provide High Quality Cominercial-Recreotiom and Marine-Related Services
• 5ock quality private sector businesses 10 serve the boating public, general public
and commercial fishing fleet.
• Actively promote tourism to generate business and revenue for the District.
• Provide a balanced level of services for all users mƒDistrict facilities.
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San Mateo County Harbor District Business and Management Plan
Oyster Point Marina& Park May 30,2013
Maintain Positive Public Image
• Serve all District customers, clients, staff, lessees, and agencies in a friendly and
courteous manner at all tines.
• Communicate with the public, media, other agencies and employees on a regular
basis through the use of all available media..
• Provide maximum responsiveness to District clients in meeting daily
responsibilities.
Maintain Ability to Accommodate Growth
• Develop and maintain infrastructure. Insure that roads,parking, and other support
services are ready to meet future public needs.
• Foster econornic development and commercial and recreation oriented business
by promoting marina and its potential for duality business development in an
environmentally acceptable manner.
Market
Oyster Point Marina is one of 39 marinas in the San Francisco Bay region. Of these, 17
are public marinas. According to a 2009 Grand Marina occupancy survey,there were
approximately 14,700 berths in San.Francisco Bay. The number of vessels in the pay
peaked in 2002/2003 at approximately 13,600 resulting in a 7.5%vacancy rate, The 2009
Grand Marina study also reported finding a steady decline in the number of vessels in the
Bay since the peak years of 2002/2003. The number of vessels in 2009 was 11,800,
resulting in a vacancy rate of approximately 20'/0.
Oyster Point Marina has three immediate neighbors: Oyster Cove, a private marina; and
two public marinas, Sierra Point.in Brisbane and Coyote Point in San Mateo, operated by
San Mateo County. At present, Oyster Cove is 17%vacant, Sierra Point 7%vacant, and
Coyote point 30%vacant. Oyster Point Marina is currently 23%vacant. Sierra Point's
lower vacancy is attributed to the fact that the City of Brisbane has subsidized rates there
for years. Annual surveys show that Sierra Point has consistently been among the lowest
berth rates of SF Bay marinas.
In view of the depressed economy as indicated by the number of berth vacancies in Bay
Area marinas, Oyster Point faces a challenge in its efforts to increase occupancy and
grow revenue. The Oyster Point Marina is competing in a regional market with other
marinas for a reduced number of boaters.
3
San Mateo County Harbor District Business and Management Plan
Oyster Point Marina& Park May 30,2013
an Mateo County Harbor District
2. Financial Plan
The potential for attracting new boater occupancy at Oyster Point Marina and associated
increased revenues is largely dependent upon:
a) The San Francisco Bay regional market demand for berthing facilities
b) The quality of marina facilities and tenancy
c) The level and quality of on-site amenities and/or convenient access to such
amenities off-site
d) A vigorous marketing effort to raise boater, visitor, and general public awareness
of Oyster Point's positive attributes.
The Oyster Point Marina's financial plan relies on taking actions to develop long term
solvency and plans to maximize existing revenue. Special events and circumstances, such
as the upcoming Americas Cup centered in San Francisco, may also create opportunities
to increase occupancy and revenue,
Develop Long-Term Financial Solvency
• Reduce costs by finding different ways to provide current services for less cost
by improving operations and automating wherever economically feasible.
• Aggressively pursue grants, private sector funding, and other financing sources to
decrease dependence on taxpayer dollars.
• Expand use of user fees and charges to increase District's income.
• Develop and implement long-term fiscal plans to keep the District financially
solvent.
Plan Ahead to Maximize Existing Resources
• Develop a long-term strategic plan to guide the direction of the Harbor District in
a purposeful manner.
• Develop and implement an operations plan that will identify the specifics of our
strategic plan.
• Insure public input and participation in decision-making for future facility and
service needs.
............. .......
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San Mateo County Harbor District Business and Management Plan
Oyster Point Marina& Park T\Iay 30,2013
The strategy to improve the Harbor District's finances relies on small incremental steps
to build up capacity and revenues, This will result in moderate revenue increases the first
few years and improved performance in later years as the economy improves and the
District efforts take full effect,
Income Statement(Year 2012-01-2005)
Fiscal Year 2012/13 2013114 2014/15 2015116 2016/7
Operating Revenue $1,792,247 $1,828,092 $1,882.935 $1,977,081 $2,075,936
Non-Operating 0 0 0 0 0
Revenue
Total Revenue 1,792,247 1,828,092 1,882,935 1,977,081 2,075,936
Operating Expenses 515,599 525,911 541,688 557,939 574,677
Non-Operating 952,300 971,346 1,000,486 1,030,501 1,061.416
Expenses
Total Expenses 1,467,899 1,497,257 1,542,175 1,588,440 1,636,093
Net Income 324,348 330,835 340,760 388,642 439,842
5
San Mateo County Harbor District Business and Management Plan
Oyster Print Marina cat Park May 30,2013
San Mateo County Harbor District
3. Management Plan
Management Teamn.
The management team includes Peter Grenell,the Harbor District's General Manager,
Scott A. Grindy, Oyster Point Marina Harbormaster, and the Harbor District's Board of
Commissioners.
Peter Grenell, General Manager
Deter Grenell has been General Manager of the Harbor District for fifteen years, He has
overall administrative responsibilities for Pillar Point Harbor and Oyster Point
Marinal�Park and directs the Harbormaster and other District staff.Mr. Grenell oversees
routine administrative matters and heads the District's management tear of
Harbormaster, Finance Director and Human Resources Manager. His responsibilities
include overseeing preparation of(materials for twice-monthly action by the Board of
Harbor Commissioners, grant writing, representing the agency before various boards,
councils and commissions, directing project development in concert with the
Harbormaster and strategic planning.
Before his work with the Harbor District, his 35 years of professional experience
included serving over eight years as Executive Officer of the California State Coastal
Conservancy. He also has five years experience as program developer, director and
project manager for numerous Conservancy waterfront and access and land conservation
projects. He has worked in the public„ nonprofit and private sectors both domestically and
overseas in urban development and planning and harbor redevelopment.
Scott A. Grindy,Harbormaster
Harbor Master Scott A. Grindy oversees operations for the San.Mateo County Harbor
District at Pillar Point and Oyster Point Marina/Park, This charge includes day-to-day
operations including facilities maintenance, occupancy and berthing management, ocean
search and rescue operations,facilities improvement project development and
constructions, supervising 19 harbor patrol staff and special events management.
Previously, Mr. Grindy served over 25 years in the management of capital projects,
facility, building and engineering administration, buildings operations, emergency
operations„road and highway construction/design and security operations. For seven
years he managed the Port of Everett's 2,400-berth marina, overseeing slip rentals,
budgeting„ grants procurement, marketing, customer services and facilities maintenance
and security. He was an executive member of the Department of 1 lomeland Security's
Area Maritime Committee. He has also managed a university campus including
construction of its first two phases, as well as a technical college with offsite campus
buildings.
Board of Commissioners
Five members sit on the Harbor District's Board of Commissioners. Commissioners are
elected by the general public and serve staggered terms of four years. Their experience
San Mateo County "arbor District Business and Management Plan
Oyster Point Marina & Park May 30,2013
includes managing ports, setting ocean and fisheries policies, practicing law and
establishing public interest organizations. Their educational experience includes
graduates from the University of California, Davis, Eastern Michigan University, San
Francisco State University and UC Hasting College of Law.
Organizational Structure
The Harbor District is an independent special District whose jurisdiction is Safi Mateo
County. It is governed by a board of commissioners with legal and ethical
responsibilities. The board of commissioners is responsible for ensuring that the Harbor
District meets its legal requirements and that it operates in accordance with its mission.
Commissioners are also responsible for safeguarding the Harbor District's assets,
ensuring the District has sufficient funds to operate, and hiring the General Manager.
The General Manager serves as the chief executive officer overseeing all day-to-day
administration and work of the District. The General Manager reports to the board of
commissioners and is responsible for developing and managing the District's
$10,211,126 budget Other responsibilities include ensuring that the District's program
objectives are clearly stated, ensuring that program activities are focused on achieving
stated goals, and providing strategic leadership for serving the boating and recreational
needs of San Mateo County.
7
San Mateo County Harbor District Business and Management Plan
Oyster Point Marina& Park May 30,2013
San Mateo County Harbor District
4. Operating Plan
Aa stated io the Financing Plan, attracting new boater occupancy m1 Oyster Point Marina
and increasing revenue are dependent on facility improvements, taking advantage of
operational opportunities and marketing efforts. This section describes the Harbor
District's facility improvement plans and efforts to take advantage of operational
opportunities.
Improving the Quality uY Marina Facilities and Tenancy
Facilities: In recent years the Harbor District has completed several substantial facilities
improvements and upgrades u1 Oyster Point. These include:
• Rebuilding the small craft launch ramp
• Repairing segments afthe Bay Trail within Oyster Point
• Replacing dock gates and nboc|urm| repairs tmthe gmzea` foundations and uoow
code access system
• Maintenance dredging wfthe east and west basins
• Reconfiguring the marina breakwater entrance to facilitate safe, quick, and
convenient access hy the new ferry
• Renovating u public rcxtroon`
• Rebuilding the guest dock and one permanent berthing dock
The Water Emergency Transportation Authority has also removed two old docks to make
room for the newly constructed ferry terminal.
Facilities improvements will continue consistent with the draft Capital Improvements
Program (C[P}prepared hy the District pursuant lu its Agreement with the City of South
San Francisco. tn accordance with the Agreement, and ao set forth iu the CXP,the
District will henceforth focus its attention and resources on the water area of the marina
proper. The CIP outlines u series of dock replacements and upgrades over afive-year
period ux requested 6v the City.
The dock replacement will enable the Oyster Point Marina|oprovide new, larger, h)8b
quality berths that will be able to cater to current market trends, The new docks will
enable the Oyster Point Marina<u increase occupancy and generate increased revenues,
The District has completed rebuilding the first of the nexN docks, which replaces the dock
adiacrnttothe ferry terminal. Improvements tothe guest dock, also recently completed,
are expected to result in augmented revenue from guests berthing and use by charter
cruise vessels.
Tenancy: lomcontinuing effort Tn improve the ambiance and attractiveness ofOyster
Point Marina,the Harbor District has been acting turemove vessels that are delinquent in
rents, unseaworthy, or otherwise derelict, abandoned, and unsightly. Between 20O4and
20]0.the District removed approximately 34 vessels ftnco Oyster Point Marina(at least
«
San Mateo County Harbor District Business and Managernent Plan
0 ster Point Marina& Park May 30,2013
29 with state grant funds). In some instances,this action may result in a temporary small
decline in revenue and occupancy, but this is expected to reverse with the entry of new
boater tenants who are able to pay their rents and maintain their vessel in satisfactory
condition.
I.,essee Concerns and Opportunity The District may make minor modifications and
repairs to the marine center sales dock which is included in the Marine Collections UC
lease. These rninor modifications and repairs will make the facility suitable for use as a
charter vessel boarding dock. The District is exploring with the lessee, Oyster Point MV
LLC,the possibility of pursuing an opportunity for ajoint revenue sharing venture to
enhance the use of the marina. The District is now exploring the feasibility of a plan and
proposal for this opportunity at the request of the lessee.
Level and Quality of On-Site Amenities and Off--Site Access: Links to City
Redevelopment Plans
Increased boater occupancy—and revenue depends to a great extent on the amenities
available to boaters at the marina, or nearby access to these amenities, required
amenities range from clean and functioning restrooms and bathing facilities to laundry
facilities, restaurant establishments, and easy and frequent public transit to downtown.
Boat servicing and detailing, chandlery and other marine supply, secure storage, and
decent vehicle parking are also important attractions.
A challenge to the City and the District in enhancing on-site amenities stems from the
City's Oyster Point redevelopment planning process. Eventually,the City's efforts will
transform Oyster Point into a thriving business, visitor and recreational destination.
However,the City's recently released programmatic environmental impact report for
Oyster Point and other City information indicate that major infrastructure improvements,
including streets and utilities,that are projected for the marina area are several years off.
Structure demolition and site preparation for planned commercial redevelopment likewise
are not imminent.
The District's capital improvement program is targeted to the docks and water area of the
marina proper, as per the Agreement with the City. While new dock facilities and an
upgraded tenant mix are timed to anticipate the Americas Cup events and the arrival of
new tenants,caution should be exercised in projecting greatly enhanced occupancy and
revenue in the short tenn. In the absence of improvements and additions to on-site
amenities,the continuation of the sluggish economy and high unemployment,: as well as
rising oil prices will continue to be a drag on improved occupancy and revenue growth.
Potential Impact of New perry Service on Marina occupancy
The Water Emergency Transportation.Authority(WETA)began Oyster Point ferry
terminal service in.tune 21012. The actual impact of the ferry service oil the marina,with
its traffic of incoming and outgoing riders, is as yet unknown. While it is likely to attract
many people who are curious about the new vessel and service in addition to the ridership
of journey-to-work commuters, the affects of this activity on possible increase in berth
occupancy and revenue remain to be seen.
9
San Mateo County Harbor District Business and Management Mara
Oyster Point Marina& Park May 30,2013
America% Cup-Simulated Opportunities
The forthcoming Arnericas Cup events on San Francisco Fay offer all exciting
opportunity for the City and the District to augment revenues. Opportunities include the
promotion of the Oyster Point Marina for docking to visiting boaters and to charter cruise
vessels transporting Peninsula passengers to view the events. The Marina can also be
promoted to new boaters created by the enthusiasm the America's Cup will generate.
Replacement of Dock i l (refer to above)will enable the Marina to provide a number of
new berths. Improvements to the marina's guest dock and/or modification of the sale
dock will serve the charter cruise vessels as mentioned above.
Accelerated efforts to remove vessels that are delinquent in rents, unseaworthy, or
otherwise derelict or abandoned will enhance the marina's attractiveness and increase
desirability by new boaters. Making on-shore improvements to the City's streets and
parking areas will also enhance the attractiveness of the Marina and reduce safety
hazards.
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San Mateo County Harbor District Business and Management Plan
Oyster Point Marina& Park May 3W 2013
San Mateo County Harbor District
5. Marketing Plan
The Marketing Plan for the Oyster Point Marina ia made Lip of the following five
sections:
A. Problem Statement—u clear declaration of the marketing challenge
B. Objectives—the Marina's marketing and financial goals
C. Current Market Situation—un analysis nf the market, competition, and
macroeconomic environment
D. Opportunity Analysis—u look ut the Marina's market opportunities
E. Marketing Strategy—the positioning and marketing pf the Marina
A. Challenge Statement
The Harbor District's challenge is to increase revenue by enticing more boaters to berth
their vessels o*Oyster Point Marina mmw permanent ar transient basis.
B. Objectives
Financial Objectives
inopn`vo Oyster Point Marina fiomnceo6y
• Increasing total revenue hyl6%between FY2ol3/l4 and 28|6/|7
• Increasing net revenue ky36%FY2O)}/14 and 2O16/l7
• Reducing operating costs
The Harbor District will achieve this in part by improving the process for collecting
delinquent rents, increasing docking rates periodically and hy rebuilding the docks
removed from the marina. The new docks will accommodate larger boats that pay higher
docking rates and reduce the cost of maintaining the docks. The Harbor District will also
increase net revenue by reducing staff operating costs which will increase net revenue.
Marketing Objectives
• Increase berth occupancy bv3-5Y4 each year until achieving 9596occupancy
• Increase launch ramp fees hy294 each year
• Increase rent and concessions by 2%each year
San Mateo County Harbor District Business and Management Plan
Oyster Point Marina & Park May 30, 2013
C. Current Market Situation
Xo view of the depressed economy uuindicated by the number of berth vacancies imBay
Area marinas, Oyster Point Marina faces competition not only 1lonn neighboring marinas
but also from other non-aquatic leisure and nztertaiorucrd m:\ivitioa. With u2O%berth
vacancy in San Francisco Bay, Oyster Point Marina will have to improve its facilities and
amenities to in order to compete for new boaters and those looking to relocate. To meet
its g*vJa, Oyster Point Marina will have to aggressively pursue boaters and other
opportunities ms described io Section Dbelow.
D. Opportunity and Issue Analysis
Oyster Point Marina has identifiodand will pursue the following opportunities romeet its
financial and operational goals:
• lnnp,nvm Marina facilities mm per CIPioincrease boater capacity and improve the
Marina's appeal to ho,tcro. The qonhiy of Marina facilities for tenants and the
|u*cUuudquulityofvn-ai1caoucoi1icxmnd/oronuvenieoTucucsmtosuo6o[Nodc
mmcnlzlco are vital factors influencing the Marina's ability to attract new
permanent and transient boaters.
• Accelerate effort turemove veuuc\x delinquent in rents, uoaomwndby, or
otherwise derelict, abandoned, and unsightly, This action will increase capacity
for boaters and improve the appeal ofthe Marina.
• Enhance docks for charter vessel use,which includes the Marine CoUeoduam
LLC lease and apomoit]c joint venture with Oyster Point MV.
• Vigorous Oyster Point promotional and marketing campaign
• Pursuing Americas Cup events opportunities,
• Increase the use of the Marina and park by cyclists,joggers,walkers and families
looking for recreational activities,
F. Marketing Strategy
Initial promotional and marketing activities will focus on Arnerica's Cup events and
related opportunities. Specific marketing efforts will need to identify tile messages tu
convey, the audiences to be reached, interactions desired and communication channels.
District staff has begun exploring these elements.
The District's primary objective with thoAmericu`s Cup will be tu attract more boaters to
berth their vessels o1 Oyster Point, permanently oroua transient basis, /\ secondary
objective will be to attract charter cruise operations Tothe marina and promote their
activities in connection with Cup events where possible. The Harbor District will also
San Mateo County Harbor District Business and Management flan
Oyster Point Marina& Park May'10,2013
explore the potential to entice ferry riders to consider basing their boating activities at
Oyster Point.
Beyond initial promotions around the America's Cup, marketing campaigns will focus on
publicizing the Marina. Marketing effort might best be done through a cooperative effort
by the Harbor District, the City, and the Chamber of Commerce. Such an effort might
include more special events to attract potential boater tenants to Oyster Point and increase
the use of the Marina facilities and trails by non-boaters.
13