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Home My WebLink About2016-03-30 e-packet@6:00 (2)Meeting to be held at: CITY HALL CONFERENCE ROOM 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA WEDNESDAY, MARCH 30, 2016 6:00 p.m. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, March 30, 2016, at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: I , Call to Order. 2. Roll Call. 3. Public Comments — comments are limited to items on the Special Meeting Agenda. 4. Agenda Review. BOARD AND COMMISSION INTERVIEWS/APPOINTMENTS 5. Interview Applicants for Multiple Positions 6:00 p.m.: Alvin Zachariah (Cultural Arts Commission, Mosquito Abatement District) 6 :10 p.m.: Davylyn Perez (Bicycle and Pedestrian Advisory Committee, Parking Place Commission, Personnel Board, Planning Commission) 6:20 p.m.: Olma O'Neill (Bicycle and Pedestrian Advisory Committee, Cultural Arts Commission, Parking Place Commission, Personnel Board) 6:30 p.m.: Betty Yip (Cultural Arts Commission, Planning Commission) 6:4(0 p.m.: Natalie Gore (Cultural Arts Commission, Planning Commission) 6.50p.m.: Dominador Ofrecio (Planning Commission, Cultural Arts Commission) 7:00 p.m.: Sam Shihadeh (Parking Place Commission, Planning Commission) 6. Interview Applicants for Cultural Arts Commission 7:]Op,m.: Jessica Madrid-Nickle 7:20p.m.: Karen L. Ochsenhirt 7 :30 p.m.: Florida Ventura Previously interviewed applicants Gore, O'Neill, Qfrecio, Yip and Zachariah. 7, Interview Applicants for Personnel Board 7:40 p.m.: Teresa Avelar Previously interviewed applicants ONeill and Perez. Application submitted by B.J. Patel, but no interview availability far Personnel Board. 8. Interview Applicants for Parking Place Commission (2 term expirations, James and Shihadeh) 7:50 P.m.. Shirley James Previously interviewed applicants ONeill, Perez and Shihadeh. 9. Interview Applicants for Planning Commission 8:00 p.m.: John Poletti Previously interviewed applicants Gore, Ofrecio, Patel (interviewed on March 16, 2016), Perez, Shihadeh, Tzang (interviewed on March 16, 2016) and Yip. 10. Interview Applicants for Bicycle and Pedestrian Advisory Committee 8 :10 p. m.: Laura Stupi Previously interviewed applicants ONeill and Perez. 11. Interview Applicant for Multiple Positions 8:20p.m.: Kayla Halili'Tolentino (Cultural Arts Commission, Mosquito Abatement District, Planning Commission) 12. Discussion and consideration of appointment of applicants to the Bicycle and Pedestrian Advisory Committee, Council may appoint two (2) applicants to respective seats on the Committee. Applicants O'Neill, Perez and Stupi. 13. Discussion and consideration of appointment of applicants to the Personnel Board. Council may appoint one (1) applicant to a partial term to expire December 31, 2016. Applicants Avelar, ONeill, Perez and Patel. 14. Discussion and consideration of appointment of applicants to the Parking Place Commission. Council may appoint two (2) applicants to respective full terms expiring December 31, 2018. Applicants James, ONeill, Perez and Shihadeh. 15. Discussion and consideration of appointment of applicant to the Planning Commission. Council may appoint one (1) applicant to a partial term expiring December 31, 2018. Applicants Gore, Of°ecio, Patel, Perez, Poletti, Shihadeh, Tolentino, Tzang and yip. SPECIAL CITY COUNCIL MEETING MARCH 30, 2016 AGENDA PAGE 16, Discussion and consideration of appointment of applicant to the Cultural Arts Commission. Council may appoint one (1) applicant to a partial term expiring June 13, 2016. Applicants Gore, Madrid-Nickle, Ochsenhirt, Ofrecio, Tolentino, O'Neill, Ventura, Yip and Zachariah. 17, Discussion and consideration of appointment of applicant to the Mosquito Abatement District. Council may appoint one (1) applicant to the Committee for a partial term to expire December 31, 2017. Applicants Tolentino and Zachariah. ADMINISTRATIVE BUSINESS 18, Measure W Update. (Marian Lee, Assistant City Manager) City Clerk SPECIAL CITY COUNCIL MEETING MARCH 30, 2016 AGENDA PAGE DATE: March 30, 2016 TO- Mayor, Vice Mayor and Councilmembers FROM: Krista Martinelli, City Clerk SUBJECT: Board and Commission Interviews/Appointments It is recommended that the City Council consider the attached citizen applications for appointment to the open seats on the Bicycle and Pedestrian Advisory Committee, Cultural Arts Commission, Parking Place Commission, Personnel Board, Planning Commission and San Mateo County Mosquito and Vector Control District and that Council interview each citizen. It is further recommended that upon completion of interviews, Council move to appoint individuals to the aforementioned Boards and Commissions. I Pursuant to Resolution No. 27-2009, the City Council holds biannual recruitments/meetings for the purpose of considering appointments to Boards and Commissions. In February 2016, due to expiration of ternisand resignations, the City Clerk's Office initiated recruitment for several Boards and Commissions. The application deadline was March 18, 2016 at 5:00 p.m. As applications were submitted, City Clerk's Office staff advised of the March 30, 2016 interview date. Council accommodated early interviews of two (2) Planning Commission applicants, B.J. Patel and Alex Tzang, based on unavailability on March 30, 2016 SUMMARY OF OPEN PLANNrNG COMMISSION SEATS Bicycle and Pedestrian Advisory Committee: Two (2) seats are vacant due to the establishment of new positions. Two (2) applicants may be appointed to the Committee. Cultural Arts Commission: One (1) seat is vacant due to resignation. One (1) applicant may be appointed to a partial term expiring June 13, 2016. Parking Place Commission: The terms served ley Commissioners James and Shihadeh expired on Decemher 31, 2015. Two (2) applicants may be appointed to respective terms expiring December 31, 2019. Personnel Board: One (1) seat is vacant due to resignation. One (1) applicant may be appointed to a partial term expiring December 31, 2016. Staff Report Subject: BOARD AND COMMISSION INTERVlEWS/APPOINTMENTS Page 2 of 4 Planning Commission, One (1) seat is vacant due to resignation, One (1) applicant may be appointed to a partial term expiring December 31, 201 S. San Mateo County Mosquito and Vector Control District: One (1) seat is vacant due to resignation. One applicant may be appointed to a term expiring December 31, 2017. SUMMARY OF MEETING TIMES, TERM LENGTHS/LIMITS AND AGENCY PURPOSE FOR THE PLANNING COMMISSION The South San Francisco Bicycle and Pedestrian Advisory Committee (BPAC) meets on the first Wednesday of each month at 6:00 p.m. at the City Hall Annex located at 315 Maple Avenue in South San Francisco. There is no term limit for this Advisory Committee. The BPAC reviews and/or prioritizes grant opportunities for pedestrian and bicycling improvement opportunities, reviews ongoing designs of pedestrian/bicycling improvement projects, participates in City events, raises awareness of statewide goals to enhance communities through the use of alternate transportation methods and discusses innovative projects on a global basis. The Cultural Arts Commission meets on the third Thursday of every month at 7:00 p.m. in the Betty Weber Room of the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four (4) year terms and are limited to three (3) consecutive terms. The Commission encourages and promotes cultural arts activities within the community and acts as an advisory body to the City Council on matters pertaining to the arts and cultural affairs. The Personnel Board meets quarterly on the third Tuesday of January, April, July and October at 6:00 p.m., in the City Hall Conference Room. Commissioners are appointed to a four (4) year term with a limit of appointment to three (3) consecutive terms. The Personnel Board reviews and oversees issues relative to recruitment-related testing and to certifying lists of persons eligible for employment in the City. It also hears appeals submitted by employees in the competitive service for disciplinary action related to dismissal, demotion, salary reduction, grievance, or alleged violation of the personnel rules and certifies its findings and recommendations. The Planning Commission meets the first and third Thursdays of the month at 7:00 p.m. at the Municipal Services Building. Commissioners are appointed to a four (4) year term with a limit of appointment to three (3) consecutive terms. The purpose of the Planning Commission is to make recommendations as to the orderly, physical growth and development of the community in relation to land subdivision, planning and zoning. It makes recommendations in matters of zoning changes, variances, special use permits, parcel maps, subdivision maps and other related matters. The San Mateo County Mosquito and Vector Control District (SMCMAD) meets on the second Wednesday of each month at the District Office in Burlingame at 7:00 p.m. Board members are appointed to four (4) year terms. The SMMAD oversees prevention of the emergence of biting adult mosquitoes by applying control to the larval stage, monitors adult mosquito populations to uncover new sites of larval development and assesses the effectiveness of control, monitors the distribution of vector-borne diseases and prevents the occurrence of these diseases among district residents, evaluates new pesticides and methods of control for mosquitoes, and increases public awareness of district services with an active educational program. Staff Report Subject: BOARD AND COMMISSION INTERVIEWS/APPOINTMENTS Page 3 of 4 The Parking Place Commission meets the second Tuesday of the month at 5 p.m. at City Hall. Commissioners are appointed to a three (3) year term with a limit of appointment to four (4) consecutive terms. The Parking Place Commission acquires, administers, maintains, operates, manages and enforces the rules governing parking spaces and parking lots located within Parking District No. one (1), which encompasses most of the downtown business district. It further exercises powers set forth in the Streets and Highway Code of the State of California. APPLICATIONS RECEIVED The City Clerk's Office has confirmed the applicants listed below are electors of the City of South San Francisco. BPAC (2 vacancies): Olma M. O'Neill Davylyn Perez Laura Stupi Cultural Arts Commission (1 vacancy): Natalie Gore Jessica Madrid Nickle Karen L. Ochsenhirt Olma M. O'Neill Florida Ventura Dominador Ofrecio Betty Yip Alvin Zachariah Parking Place Commission (2 term expirations, James and S,hihadeh): Shirley Tames* Olma M. O'Neill Sam Shihadeh* Davylyn Perez *Indicates incumbents to the position. Personnel Board (I vacanc_yl: Teresa Avelar Olma M. O'Neill Davylyn Perez Vishalkumar "B.J." Patel (interviewed on March 16, 2016) Staff Report Subject: BOARD AND COMMISSION INTERVIEWS/APPOINTMENTS Page 4 of 4 Planning Commission (I vacancy): Vishalkumar "B.J." Patel (interviewed on March 16, 2016) Davylyn Perez Dominador Oftecio John Poletti Sam Shihadch Alex Tzang (interviewed on March 16, 2016) Betty Yip Natalie Gore Mosguito Abatement (I vacancy), Alvin Zachariah INTERVIEW QUESTIONS Council's standard interview questions for new applicants and incumbents will be distributed at the meeting. Upon review of the applications and completion of interviews, Council may consider and entertain motion(s) to appoint applicants to fill the respective positions. Attachments: Applications Ballots Mike Futrell City Manager APPLYING FOR (more than one may be checked) Historic Preservation Commission — Housing Authority Library Board Parking Place Commission Personnel Board Planning Commission — Parks & Recreation Commission — SMC Flood Control Dist. ,.Cultural Arts Commission L._'Mosquito Abatement District — Bicycle and Pedestrian Advisory Committee. I& Conference Center Authority has a separate application PLEASE NOTE: You are strongly encouraged to attend the "Citizens' Academy" Orientation and Training Seminar for prospective members of City Boards and Commissions. Please contact the City Clerk for registration information. !!Illl -M 0 511 !! III,, 1, (\ 4- "J,q"j I A (' � AvN How many years have you been a resident of South San Francisco? Are you a registered voter in South San Francisco? dxi)s No Have you attended any meetings of the commission/board for which you are applying? Yes If yes, which one(s)? Why are you seeking this appointment? 0 C bo c � WA . . ...... What qualifies you for this appointment? C aA vv�Q, Additional informationlqualifications that support your application Are you currently receiving any form of compensation from the City for work performed? (f4 If yes, please explain; j No Do you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Ycq(�No If yes, Name Position Relationship For official use only Accepted Not Accepted Initials Date EDUCATION �4 4 w"' a'� Name "and location of collet C U technics or trade school Major subjects 4 Name and location of college/university/technical or trade school '.P /e6 )L �tl C I J Dites attended Pl\ \ M - -I C Dates attended L b I r 11 VVIR- k lL 4--k LID C lilt Major subjects 9 Degrees received 0 4) M� e, Name and location of college/university/technical or trade school Tart attended 170W�� 2 Me V)t ONL 3' kA L . S I V-" —, Dates crrlplo d ' J--tnployer rosmon P6 L W V, t Po a t (v\ 6 14 IS I vv) v) ui w, 5 L' M E vv T Duties Please include additional information an separate sheet or attach resume. I certify that, to the best of my knowledge, all statements in this application are complete and true. I agree and understand that any mis-statement of material fact will cause me to forfeit all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco. Signature *Applicatim, is kept an file for ratite year from receipt. The interest of the City is served best by actual and regular participation by Board and Commission members. Thus, upon the second absence from a regular meeting within any rolling twelve -month period, a member shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the -member's receipt of the written communication. The Mayor shall report to the City Council the reasons provided for the member's absences. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced notice of their absence from meetings. THE CYJ'V OF SOUTH SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue, South San Francisco, CA 94080, (650) 877-8518 (fax) (650) 829-6641 Why are you seeking this appointment? I have been a resident of South San Francisco since 2002. My wife has been a resident most of her life. We have been involved in our neighborhood and take keen interest in the events in our city and the bay area. What qualifies you for this appointment? I have been in the medical profession for the past 13 years. I also have a background in IT and have a masters in computer science. I have worked in both, state and federal government as well as private and nonprofit organizations. I had been an elected board member at the UAPID (Union of American physicians and dentists) from 2011 to 2015 and was involved in improving the working conditions of our members during this time. Additional information: I have been on the BPAC since March of 2015. 1 am an active participant and have been striving to make our city more bicycle and pedestrian friendly. I have also been part of the housing authority since the past 4 months. This has been a very significant and valuable committee to be on. I have also taken up a new sub-project on this committee called the sustainability project recently. I plan to play a very active role in helping our residents get cutting edge and affordable housing. The reason I am asking to be on another commission, is that I find it very worthwhile and I feel more motivated to be part of our local government. The mosquito abatement district is one that I feel I can actively develop and I wouild like to delve into and support this committee. I also would like to be on the cultural arts commission as my family (wife, children and 1) had been part of an intercultural performance group for 12 years and I am very compelled and motivated to have different cultures, arts and humanities represented in our community. It was my impression that the council does not appoint a person to more than 2 committees or commissions. If that is the case, then I would like to opt out of the BPAC and choose the cultural arts commission instead. If the mosquito abatement is part of the 2 committee limit then I would opt out of that as well for the present time. The City of South San Francisco Department of the City Clerk ■00 Grand Avenue South San Franciscoi, CA 94080 (6 50) 877-8518 (fax) (650) 829-6641 J iM - AW. � How many years have you been a resident of South San Francisco? '�V - Have you attended any meetings of the commissionthoard for which you are applying? If yes, which one(s)? Why am you seeking this appointment? "4O � ccov o, !Ues you Are you a registered voter in South San Francisco? IYes ) No Yes No L-'� M Are idi a �1-fO7 you ,wn If yes, please explain- Do you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Y, If yes, Name Position Relationship For official use only Accepted Not Accepted Initials Date - MISCELLANEOUS' asa54-- a.14 Position 11 Me' —Sto Please include additional hffonmtion on Separate sheet or attach resume, I certify that, to the best of my lmowledge. all statements in this application are complete and true. I agree and understand that any mis-statement of Material fact will cause me to forfeit all 'ghts to appointm=t to a Commission, Board, or Committee with the City of South San Fmcisco, t $ 1 � D - Ls —V Signature Date* *Application is kept on file for one year from r6ceipt. The interest of the City is served best by actual and regular participation by Board and Commission members. 'Thus, upon the second absence from a regular meeting within any rolling twelve-month period, a member shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the member's receipt of the written communication. The Mayor shall report to the City Council the reasons provided for the member's absences. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced aotice of their absence from meetings. THE CITY OF SOUTH SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue, South San Francisco, CA 94080, (650) 877-8518 (fax) (650) 829-Wi The City of South San Francisco Department of the City Clerk 400 Grand Avenue South San Francisco, CA 94080 (650) 877-8518 (fax) (650) 829-6641 APPLYING FOR (more than one may be checked — Housing Authority — Library Board M Parldug Place Commission M Personnel Board — Planning Commission M Parks & Recreation Commission ® SMC Flood Control Dist. 10 Cularral Arts Commission — Mosquito Abatement District 0 Bicycle and Pedestrian Advisory Committee — Conference Center Authority Hotel Representative — Conference Center Authority Business or Resident Representative Are you interested in participating in the Citizen's Academy? Yes / No PERSONAL INFORMATION O'Neill, 01ma M. O'Neill, Olma M. Name (last, first, middle) Name used on voter registration How many years have you been a resident of South San Francisco? Collectively, 35 Are you a registered voter in South San Francisco? Yes No Have you attended any meetings of the commission/board for which you are applying? Yes No If yes, which one(,)? Thursday, February 18, 2016 Why are you seeking this appointment? To learn more about the Planning process as it relates to my hometown of South San Francisco and to serve my community during this exciting time of growth and change. What qualifies you for this appointment? I participated in the 2015 SSF Citizens' Academy and learned about various city departments and the benefits of an engaged citizenry. I also sit on the Citizens Advisory Committee of the SMCTA. Additional information /qualifications that support your application I am a member of the SS F Womens'Club & an active community volunteer. Are you currently receiving any form of compensation from the City for work performed? Yes No If yes, please explain: N/A Do you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Yes No If yes, _ N/A Name Position Relationship For official use only Accepted Not Accepted Initials Date IT01MUM San Francisco State University, San Francisco CA 1988 - 1996 ( /t & f/t status) Name and location of college /university'teclnical or trade school Dates attended Physical Anthropology Major subjects Degrees received Spline Community College, San Bruno, GA _ .... 1988 - 1996 (pA Name and location of college /university /technical or trade school Dates attended Major subjects Degrees received Name and location of college /university /technical or trade school Dates attended Major subjects Degrees received CIVIC ACTIVITIES, CLUBS, ASSOCIATIONS Memberships: Bay Area Editors Forum; South San Francisco CERT; South San Francisco Women's Club; Yosemite Conservancy. Volunteer with: Strides for Life Colon Cancer Foundation, Star Vista Crisis Center MISCELLANEOUS N/A Military Service: Dates and branch CA driver's license number WORK EXPERIENCE 01/24/2013 - Present Administrator Dates employed Employer- Position Support multiple associations in the following areas: Membership, Program Management, Operations Management Duties 08/24/1999 - 02/2012 Community Gatepath I.T. Coordinator Dates employed Employer Position Ensured agency compliance in the areas of risk management, participant rights, federal and state certifications, Duties employment services accreditation and internal policies and procedures; Provide IT support to 1.00+ staff Please include additional information on separate sheet or attach resume. I certify that, to the best of my knowledge, all statements in this application are complete and true. I agree and understand that any mis- statement of material fact will cause me to forfeit all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco. 02/19/2016 Signature Date* * Application is kept on file for one year front receipt. The interest of the City is served best by actual and regular participation by Board and Commission members. Thus, upon the second absence from a regular meeting within any rolling twelve -month period, a member shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the member's receipt of the written communication. The Mayor shall report to the City Council the reasons provided for the member's absences.. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced notice of their absence from meetings. THE CITY OF SOUTH SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue, South San Francisco, CA 94080, (650) 877 -8518 (fax) (650) 829 -6641 OBJECTIVE: Versatile Professional with over 19 years of experience in the nonprofit sector seeking a dynamic, challenging and exciting work environment to utilize and enhance administrative, documentation and technical support skills. EXpERQENCE� • Collaborated with compliance team and staff across various departments to research and develop new policies and procedures and related documents and forms, which met licensing and accreditation compliance standards resulting in renewed accreditation a1 highest level. • Developed online and herd copy systems for compliance review team to readily review policies, procedures and documents encompassing five major department areas serving over 8,300 individuals annually. Agency received highest award of accreditation, • Provided technical and administrative support to|TManager; Responded to and managed he|pdeok requests from both m*rncda and |moa| staff (100+) throughout six separate facilities 10 ensure timely resolution and customer satisfaction. • Proficient in Microsoft Office 2011 suite, Microsoft SharePoint Servineo, 8aUeuforue, DomurPerfect. Fi||emaker (Development database), and Case Records Information Systems (CRiG — rmae management database). • Established processes for reviewing and rewriting policies and procedures to ensure consistency and relevance throughout organization. Dn|lno system enabled aooeam by all employees vvhiio meeting compliance requirements and green initiative goals. • Participated with various departments and teams to volunteer at all internal and external agency events, ino variety ufcapacities. • Helped develop and review acnmp|iant handbook used by all adult participants and their families including working with team to determine simple, concise language to explain policies and procedures and incorporating visual aids tu convey importance of subject areas, • Coordinated across departments to complete sheltered workshop and sub-minimum wage applications, which required detai|nd, accurate statistics from multiple data sources bmsupport employment of 200 paid participants; Developed systems to simplify reporting (electronic filing; creating form templates). • Educated staff regarding importance of collecting information, maintaining current records and following policies and procedures. • Improved information flow and management throughout departments by creating effiuiemt, thorough and compliant forms with clear-cut instructions and distribution requiremmntm, which were easy to complete, protected integrity/privacy of data and ensured processes were documented thoroughly. • Promoted positive agency image ad events, such as the Annual Business Breakfast, bywelcoming attendees, making introductions and offering assistance, as needed. • Provided direct-care service amm job coach; Trained and supervised participants with diverse skill sets, on the job, in mvmriety of industries; Interacted with various levels of employees to ensure participant work performance met employer's standards. Administrator, Ho||and'Porbette Associates, San Francisco CA 01/24/13 —Preaent Provide support to associations in a variety of industries in the following areas: Operations Menogemort, Event Coordination, Membership (Recruitment, Engagement, Retendon), Management of Scholarship Pmmgram, Board L|mieon, Financial Reconciliation. Clients include: The Asian American Bar Association of the Greater Bay Anee, California Hedge Fund Aamooiediom, California Public Protection and physician Health, California Society of Addiction Medicine, international Association of Professional Security Consultants, Medical Education and Research Foundation for the Treatment of Addiction, and the Structural Engineers Association of California. WORK HISTORY cont'd. Information Technology Coordinator, Community Gatepa\h, Burlingame CA 08/1999 — 02/2012 Ensured agency compliance in the areas of risk management, participant hgh\e, federal and state certificationo, employment nen/ioeo accreditation and internal policies and procedures; Produced documentation of pn|ioias, procedures and processes; Provided technical and administrative support to Information Technology Manager; Responded to and managed heApdeek requests from both remote and local staff (100+) throughout mix separate facilities; Managed participant database. Executive Assistant, Parca, Burlingame, CA 0511996-01/109�9 Provided executive support to the Executive Director, Board of Directors, Hillsborough Auxiliary & Management staff; Supervised Administrative Assistant; Managed Administrative Office; Ensured agency compliance in the areas of governance, risk nnaooQ*rnemt, and internal policies and procedures; Technical responsibilities included working u|omm|y with IT consultants to effectively expend and upgrade network; Provided amd'uaerouppod in the areas of!T and Resource Development. College uf San Mateo, CAU8/2D11 Find Your Inner Editor: CopyeditinglProofreading Workshop Ban Francisco State University, CA 08/1988 — 06/1898 B.A, Biological Anthropology (in000lplete) Skyline Community College 18BB-1AQ8 Various general education coursework in pursuit of B.A., Biological Anthropology and continued education. June 2O15—present: Member, San Mateo County Transportation Authority — Citizens Advisory Committee June 2015 — present� Phone Counselor, StarVista Crisis Intervention and Suicide Prevention Center August 2011 —present: CPR/First Aid Certified Volunteer, Hnuk Medicine RECREATIONAL ACTIVITIES: Backpacking, Bicycling, Hiking, Hula, Snowshoeing MEMBERSHIPS: Bay Area Editors Forum BurlingemeCERT Commonwealth Club The Nature Conservancy Nonprofit Technology Network REI Sierra Club South San FremcisonCERT South San Francisco Women's Club Yosemite Conservancy The City of South San Francisco Department of the City Clerk 400 Grand Avenue South San Francisco, CA 94080 (650) 877-8518 (FAX) (650) 829-6641 APPLYING FOR (more than one may be checked) Housing Authority — Library Board — Parking Place Commission — Personnel Board _X_ Planning Commission — Parks & Recreation Commission — SMC Flood Control Dist, _X_ Cultural Arts Commission — Mosquito Abatement District — Bicycle and Pedestrian Advisory Committee — Conference Center Authority Hotel Representative — Conference Center Authority Business or Resident Representative Are you interested in participating in the Citizen's Academy? Yes / No PERSONAL INFORMATION —Yip, Betty_ Name (last, first, middle) —Betty Yip Name used on voter registration How many years have you been a resident of South San Francisco? _4 Are you a registered voter in South San Francisco? Yes No Have you attended any meetings of the commission/board for which you are applying? Yes No If yes, which onc(s)? Why are you seeking this appointment? I would like to take an active role in increasing the quality of services and life for SSF residents. What qualifies you for this appointment? I have worked extensively in creating programs for private company events, managed business processes and would be able to leverage skills in these areas. Additional inform ation/qualifications that support your Are you currently receiving any form of compensation from the City for work performed? Yes No If yes, please explain: Do you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Yes No If yes, Name Position Relationship FOW official use only Accepted Not Accepted Initials Date �n t --Golden Gate University Name and location of college /university /technical or trade school Business Administration and IT Major subjects Ltniversity of California at Santa Cruza Name and location of college /university /technical or trade school Political science Major subjects Name and location of college /university /technical or trade school 2007-2012 — Dates attended MBA Degrees received 1986 -1990 Dates attended BA Degrees received Dates attended Major subjects Degrees received CIVIC ACTIVITIES, CLUBS, ASSOCIATIONS MESA Multicultural Exchange Student Association MISCELLANEOUS Military Service: Dates and branch CA driver's license number WORK EXPERIENCE Dates employed Employer Position. Duties Dates employed Employer Position Duties Please include additional information on separate sheet or attach resume. I certify that, to the best of my knowledge, all statements in this application are complete and true. I agree and understand that any mis- statement of material fact will cause me to forfeit all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco, Signatures Date* *.Application is kept on file for one year from receipt. The interest of the City is served best by actual and regular participation by Board and Commission members, Thus, upon the second absence from a regular meeting within any rolling twelve -month period, a member shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the member's receipt of the written communication, The Mayor shall report to the City Council the reasons provided for the member's absences. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced notice of their absence from meetings. THE CITY OF SOUTH SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue, South San Francisco, CA 94080, (650) 877 -8518 (fax) (650) 829 -6641 Professional Development Director, Technical Program Management Concept-to-Execution Program Leadership Scrum/Agile SDLC I Agile Evangelist 88.B��,|TManagement Golden Gate University Strategic Portfolio BoadmaapPlanning goud/5aaS|[RA0| Data Quality (comP|eted: August 2o13) Resultsdriven, qualified and motivated leader with strategic mindset and B~A, Political Science remarkable talent on creating and delivering programs/projects that meet University of California at business objectives ' with rapidly expanding teams ina dynamic environment ' Santa Cruz and effectively communicating globally to matrix teams and senior management. over 15 years of measurable success in software Plus 5+ years in scaling rapidly Lowell High School growing teams: Certified Scrum Master ° l»+ years of program management of startup and enterprise (>$z5million ([SK8), Scrum Alliance Prmgrambudgets)Projectsincruss'p|atfomn'mobi|e,5aasandc|owd/|nterneL. ° 8+ years in aoa|ytics data management and development, allowing Project Management companies to derive strategic insights into their customer and operational data. Prmfessiona|(Pk8P), PK4| " 5+ years in managing business systems, evolving business processes and mperationalbing information for sales and marketing campaigns, Accomplishments Professional Experience Rated |n the top x5%of pe�ormeoatSFSFS4P SuccessFacton� SAP /�YSE��AP�, South San Francisco, CA, �Nayzo14—present ~ ' Director, Technical Program Management, Engineering Operations >` Transformed teams to A�i|e/Scrunnvv�hin� SuccmsoFmctomvvvmsmcqu�e6by SAPhm2o12ondpnoWde��ow6-bmmedH[8� ' softv�armtoorgun�ot/mnsmfo0s�ms to manage the�em�p/oymp��ent. Asoleader m»n¢hso��heiobv«�h hmH[08Cloud Engineering Operations program, / partner with cross-functional 1o»% adoption across »rg teams Anarchitecture, product, engineering, QA and Data Center operations: /)to O months later plan strategy and design programs for technology portfolio, and z)steer tactical > Created comprehensive implementation uf technology programs across the organization. view of customers and Deliver exceptional results |n accounts ana|yticsfrom software release management and scale a rapidly growing engineering lead to conversion organization while bridging the gaps tu product and D[Operations. ° Deliver exceptional results and scale a rapidly growing engineering organization Project Management Tools while bridging the gaps to product and D[operations. &8S Project |8ASPnm/erPo|mt a Design programs that meet business objectives of a growing organization &NSNs[o | CA Clarity | J| R4 ° Steer architecture summits' sprints and strategic initiatives with the Chief GreenMopper| Confluence | Architect that span across core HR and modules. RUp| Agile �|Scrum a Oversee and manage programs spanning across platform and suite applications. ° Evolve the processes necessary for high performance, quality and efficiency. Proficiencies o Collaborate on Engineering Operations program portfolio with Product teams 6a[esforce[RK0 o Manage TI0 and program budgets and ensure compliance to scope boundaries Social Media Data d ° Train and mentor senior staff to junior assoatesto higher performance Marketing Ana|yMcs Saies6mrce,conm(NY5E:[RA4) San Francisco, CA, Aug zo12— Mar zo14 Customer Engagement Director, Technical Program Management, Dask.omnn (part mf5u/esfmrce^cwmA SaleoEnab|ernemt K4yS[>L|[>rade|�{}L�crver Dms�cnrn�od*ud`6msedcustom�ersmrv�e app (Swas) that integrates wv�h ' ' Ana/yt|csY B� | ETL � social media f��dsand netvvorkstode/�erpov�erfu/ agent tools to S0xB andmm/c� - ` �es|�n&�mch�ecture market businesses. A�qu��6y��&n�o/v ��6«ou�t��wmm�m�v�fn ' ` ` S{}L|p��(�L uo� /�msAmmccm/erut�g productivity and After joining Desk in �4 instrumental ' U supporting growth 6w product development and operations: /> evangelizing Betty Yip, PM P, CSM AgileIScrum program management, and 2) scaling business systems twsupport expanded teams, sales growth and productivity. New Products Program Management: Managed technology program portfolio and owned roo6map planning with engineering, qA, design, product and release ° Built Agile infrastructure and processes bo bring cohesiveness, transparency and organization tnscnumteams. ° Championed best practices |n project management from concept toexecution and brought thought leadership tv teams by coaching and mentohng. ° Hired, trained and nmemtqred junior program management tohigh performance. " Performed Scrurn Master role and led daily standups factoring in scope, quality, dependencies and deadlines, Proactively resolved and managed risks toremove impediments and ensured deadlines were met. ° Contributed significantly turesource planning and managed project budgets in collaboration with teams across the organization. Notable Accomplishments � improved Agile, processes and sped up delivery within 9 months onthe job. � Accelerated cadence of release cycles from 1.5x/ every z weeks to3x/vveek. Operation Technical Leader of internal business systems including SFDC[RK8 integration, PomdotAHubapo1 marketing automation, Gowg|eAnaXytics, web ana|ytics,lead and customer engagement metrics (Tutan8p/01ixPane|), financial metrics and qualification processes. ,a Drove CRPN integration with Sales D' Marketing capturing funnel visibility on demand generation, nrgao[cl[n organic searches, MQL and conversion. ° Developed KPIs, customer engagement analytics and finance metrics. that enable actionable decisimnmaNngto grow business. ~ Steered data quality program tu mine insights and analysis mf high paying account data to drive more traffic and sales using targeted marketing campaigns. Notable Delivered comprehensive view of the customer from lead tucustomer conversion with insight into product engagement to financial analytics (ACV). Wells Fargo & Company (WY3E:VYFC) San Francisco, CA, Apr auo7— NOV 2m11 Senior Program Manager, Digital Channel Group Wells Fargo merged with VVuchoNu/n2oo8 and proceeded tmconsolidate and migrate VVuchuvim online customers to the Wells Fargo online banking experience onmstatm`by- state basis. K led a 2'yaar program with FiserxChechFrmm and Intuit to stand up a new OFX platform for the combined Quickbooks SMB customer base consisting of integration with z5 different WFapplications. /voo/// joined Mobile engineering group tv evolve the project management practice and managed P2P payments and mobile check deposits projects. Leadership: Led and indirectly managed 1o+ cross-functional project/ product managers in vveNsfargo.cum comprised of financial management products in Online Banking and Mobile projec1s/programs with combined budgets of $25 MM involving 5-10 lines of businesses, vendor management, 300+ stakeholders and off shore teams. Hired, mentored and trained 3 junior project managers. : Managed the PFK8 program portfolio in 5N1B Line of Business product group. Betty Yip, PM Page 2 Successfully delivered NPI projects including My Spending Report/Budget Watch, an online dashboard oT reports and projections of cashflow transactions, classified by taxonomy of spend categories across several transaction channels. • Created complex budgets and forecasts, identified cross functional resource needs, staffing and strategic planning of projectsiprograms and deliverables for enterprise products. • Collaborated on software development schedule to deliver incremental functionality using Agile and waterfall 5DL[ development methods factoring in test cycles and releases. Notable Accomplishments * Successfully implemented large online financial services piatfomn(OFX) from inception tntransitinmUaunch (projected yearly revenue: $17K4, $18A* cost savings over years), constituting 8o% of Online Banking gross revenue. Epocratex|mc(NA50AQ:EPOC)SanAaateq'CA,auu1-2oo7 Technical Project Manager, Engineering Ocportnment, Jan 2om1— Mar zon7 Astartup in mobile IT healthcare that grew rapidly to profitability in 2005-6 and went public (IPO) in 2011, My main contributions ut Epocrates were: i) building out a PMO in engineering, and 2) as a key player in the revenue recognition task force, to interpret G&&P guidelines and built uG/L system for revenue reporting us part ofSox compliance and auditing performed by Price Waterhouse Coopers. Leadership: Led project teams in development mfmobile clinical healthcare applications, back-end Ecommmerce systems, and web development, infusing expertise throughout suing business analysis from concept initiation, design and development, protmtyping, beta testing, and to product launch. Projects included Rx, Dx, |D' Labs, Clinical Trials software, drug content editing and RxOm||ne. Management: Oversaw software releases of integrated drug data and healthcare content and electronic data capture into database, mobile and online applications designed to improve patient safety. " Guided analysis, extraction, verification, and loading (ETL) of Ecommerce transactions. ~ Managed marketing email campaigns, digital marketing tools, email and mobile marketing apps. Notable Accomplishments � Developed GAL revenue recognition system to report on earned revenue from Ecommerce subscription sales. � Trimmed down time-to-market for new products by 1/3 through creation of development processes and restructuring mf software development fifecycXe. � Rolled Out 25 new clinical software products and improvements in 36 months. Ed Comn Applicafion dot I Download - I of CLERK SEP23115 _,AK11*2? Application for Boards APPLYING FOR crr ,fin one may be checked] Housing Au �/� e/ Library Board Parking Place Commi,,i Personnel Board Plim-61 g Commission Parks & Recreation Commission Cultural Arts Commission — Mosquito Abatement District \ Btr-Ycle and Pedestrian Advisory — Conference Center Authority Hotel Representative — Conference Center Authority Business or Resident Are you interested in participating in the Citizen's Academy? Yes i No PERSONAL INFORMATION G-op-a tJ o,4,-, t t How many years have you been a resident of South San Francisco? jk— Are you a registered voter in S flf-� Have you attended any meetings of the commission/board for wbicb you an applying? Yes if Yes, which one(s)? Why are you seeking this appointment? 14 4e r L-.� 4-ct, 1;,, 4 P, 4 c-,- ::Z"c:x-- o-to ct--4is-h AAa,,j :r 4"U" 40 rXILVrU . ( °y, !:r w0 ',9-& 4,, V:) o r What qualifies you for this appaintmen7t 16.� 0— CL rP� F,3 POQ,� *IuQ] Av- -Z, 4 6-,es � IN Z$ POQIQ ID, ?d 14 A Additional information/qualififadons; that support your applicatio n 9 — Lk— Pe e4r Are you currently receiving any form of compensation from the City for work performed? '(ftD No C(41� If yes, please explain- AL4t& Do you have relatives serving on Council, Commisslons, Boards, Committees or otberwjse employed by the City a, Iq 0 9/23/2015 6-.40 AM 'DUCATION J-- —A location of &lj—eJ1ViYCretvftechnieaj or trade School Dates attended A A <.A vdj W M received C AO Jame and location of colJoge;university/technical or trade school Dates attended ,Tsj or subjects Degrees received qamt and location of colloge/universityliechnicqr trade school Dates attended major subjects Degrees received -[VIC ACTIVITIES, CLUBS, ASSOCIATIONS 4LSCELLANEOIJS ri /A , 4ilitary Service: Dates and branch : A driver's license number WORK EXPERIENCE mfib.- -9 A55IS'L )Utics V Sates employed Fmploycr Position 'lease include additional Information on sepante sheet or attach resume. certify that, to the best of my knowledM all statements in this application are comrletr and true. I aZrr4' and understand that any misstatement of material act will cause me to forf4h all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco. *Applic4on is kept an file for one yea, from rwePt. The interest of the City is served best by actual and regular participation by Board and Commission members. Thus2upon the second absence 'from a regular meeting vfithin any rolling twelve-month period, a niernW shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences Nvithin one week of the member's receipt of the written communication. The Mayor shall report to the City Council the reasons provided for the member's absences. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced notice of their -absence from meetings. THE CITY OF SOUTH SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue, South San Francisco, CA 94080, (650) 877 -8518 (fox) (650) $29-6641 Z"" The C' of South San Vpp Department of the City C er� 400 Cmand Avenue South San Francisco, CA 94080 (650) 877-8518 (fax) (650) 829-6641 Imm On" "PLYING FOR (more than one may be checked) — Housing Authority — UbM Board — Parking Place Commission Personnel Board IZPlauning Commission —Parks & Recreation Commission _ SMC Flood Control Ihst, Cultural Arts Commission — Mosquito Abatement District — Bicycle and Pedestrian Advisory Committee Coaf�rence Center Authority Hotel Representative — Conference Center Authority Business or Resident Representative Are you interested in participating in the Citinn's Ac.ademy9 Yes I No 1993=1" Q Aly I How many yam have you been a resident of South San Francisco? —Z* Are you a registered voter in South San Francisco? 0 No Have you attended any meetings of the commission lmard for which you are applying? Yes No If yes, which one(s)? Byes, "Z5 17-(:7) Name Positi6n. Relationship The City of South San Francisco Department of the City Clerk 400 Grand Avenue South San Francisco, CA 94080 (650) 877-8518 (fax) (650) 829-6641 APPLYING FOR (more than one may be checked) Mr Housing Authority Library Board , X Parking Place Comm Commgg, mmo 16 Pn 2,9 Personnel Board Planning Commission Parks & Recreation Commission SMC Flood Control Dist. — Cultural Arts Commission — Mosquito Abatement District —Bicycle and Pedestrian Advisory Committee — Conference Center Authority Hotel Representative ® Conference Center Authority Business or Resident Representative Are you interested in participating in the Citizen's Academy? Yes / No PERSONAL INFORMATION VS A5 sA �SAH� How many years have you been a resident of South San Francisco? Ll 7' 7V/0-'-5 Are you a registered voter in South San Francisco? Des No Have you attended any meetings of the commissionftard for which you are applying? (Yes No If yes, which one(s)? l L C, 0 '01 Why are you seeking this appointment? C,-) T 2 (2fz:,! "�. 9 What qualifies you for this appointment? CzLZ: ........ .. us, r iJ Additional information/qualifications that support your application I OZZ,611p= (If 1- 9 Are you currently receiving any form of compensation from the City for work performed? Yes No If yes, please explain: 10 A R_% ItJ 6— ff L_ A &6- �V j �.! 5- 1 Do you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Yes No If yes, Name Position Relationship For official use only Accepted Not Accepted Initials Date EDUCATION Name and location of college/university/technical or trade school Dates attended Major subjects Degrees received A 31- L2-Z �Xv Name and location of college /university /technical or trade school Dates attended subjects I Degrees Name and location of collegeltmiversiti0technical or trade school Dates attended Major subjects Degrees CfVIC ACTIVITIES, CLUBS, ASSOCIATIONS Military Service: Dates and branch CA driver's license number WORK EXPERIENCE S CJJ 9-f-. D 01 15- s employed Employer Duties �J6A- Dates employed Employer Position Please include additional information on separate sheet or attach resume. I certify that, to the best of my knowledge, all statements in this application are complete and true. I agree and understand that any misstatement of material fact wile cause me to forfeit all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco, Signature •Application is kept an file for one year from receipt, The interest of the City is served best by actual and regular participation by Board and Commission members. Thus, upon the second absence from a regular meeting within any rolling twelve-month period, a member shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the member's receipt of the written communication. The Mayor shall report to the City Council the reasons provided for the member's absences. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced notice of their absence from meetings, THE CITY OF SOUTH. SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue, South San Francisco, CA 94080, (650) 877-8518 (fax) (650) 829-6641 T It W 11 1, APPLYING FOR (inore than one may be checked) WIM — Housing Authority — Library Board — Parking Place Commission Personnel Board Planning Commission — Parks & Recreation Commission — SMC Flood Control Dist. Cultural Arts Commission — Mosquito Abatement District ® Bicycle and Pedestrian Advisory Committee Conference Center Authority Hotel Representative — Conference Center Authority business or Resident Representative Are you interested in participating in the Citizen's Academy? Yes / No PERSONAL INFORMATION R L - e How many years have you been a resident of South San Francisco? Are you a registered voter in South San Francisco? Yes I- tyro Have you attended any meetings of the commission/board for which you are applying? Yes No If yes,.. which one(s)? C( k o \j Why are you seeking this appointment? Taom What qualifies you for this appointment? K �- Ik� 4G.154�. -1(. C�js Pty,&arb—sn. aie Additional informatiori/qualifications that support your application atp�eaeA YX CA, N�� Are you currently receiving any form of compensation from the City for work performed? Yes No If yes, please explain: Do you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Yes No If yes, Name Position Relationship For official use only Accepted Not Accepted Initials Date EDUCATION Name and location of college/university/technical or trade school Dates attended Major subjects Degrees received Name and location of collegc/university/technical or trade school Dates attended Major subjects Degrees received Name and location of college/university/technical or trade school Dates attended Major subjects Degrees received CIVIC ACTIVITIES, CLUBS, ASSOCIATIONS MISCELLANEOUS Military Service: Dates and branch CA driver's license number WORK EXPERIENCE Dates employed Employer Duties Dates employed Duties Employer Please include additional information on separate sheet or attach resume. I certify that, to the best of my knowledge, all statements in this application are complete and true. I agree and understand that any mis-statement ofmaterial fact will cause me to forfeit all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco, Signature *Application is kept on file for one year from receipt. Date* The interest of the City is served best by actual and regular participation by Board and Commission members. Thus, upon the second absence from a regular meeting within any rolling twelve-month period, a member shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the member's receipt of the written communication. The Mayor Shall TCPOrt to the City Council the reasons provided for the member's absences. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced notice of their absence from meetings. THE CITY OF SOUTH SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue, South San Francisco, CA 94080, (650) 877-8518 (fax) (650) 829-6641 APPLYING FOR (more than one may be checked) — Housing Authority — Library Board — Parking Place Commission Personnel Board Planning Commission —Parks &Recreation Commission SMC Flood Control Dist. Cultural Arts Commission Mosquito Abatement District Bicycle and Pedestrian Advisory Committee — Conference Center Authority Hotel Representative — Conference Center Authority Business or Resident Representative Are you interested in participating in the Citizen's Academy? Yes / No PERSONAL INFORMATION How many years have you been a resident of South San Francisco? la aL ��e you a registered voter in South San Francisco? es No Have you afteaded any meetings of the commission/board for which you are applying? No Ifyes, which one(s)? Why are you seeking this appointment? you for this Additional infia:rmationiqualifications that support your j , - _. / , A-] " Are you currently receiving any form of compensation from the City for work performed? Yes (�Jo 401 4e74, �7 If Yes, please explain: Do you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Yes Name position Relationship For official use only Accepted Not Accepted Initials Date NSF Name of or NO= Degrees received I I f NN I al jW �6Z 3 )r c��bc - cal%�Wlklro Name and location of college/university/technical or trade school Dates attended Major subjects Degrees received Name and location of college/university/technical or trade school Dates attended Major subjects CIVIC ACTIVITIES, CLUBS, ASSOCIATIONS CX WORK EXPERIENCE IQ Dates Degrees received 71- dw ,0 • FAM CA V1 W mr A sp, AA ff,-AJ�W, 0 Position Q�IL- - --I ba-jr Duties AU�SiAJZ&g /A/ Dates employed Employer I Position Duties Please include additional information on separate sheet or attach resume. I certify that, to the best of my knowledge, all statements in this application are complete and true. I agree and understand that any mis-statement of material fact will cause me to forfeit all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco, *Application is kept on file for one year ftom receipt. The interest of the City is served best by actual and regular participation by Board and Commission members, Thus, upon the second absence from a regular meeting within any rolling twelve-month period, a member shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the membees receipt of the written communication, The Mayor shall report to the City Council the reasons provided for the member's absences. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced notice of their absence from meetings. THE CITY OF SOUTH SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue, South San Francisco, CA 94090, (650) 977-8518 (fax) (650) 829-6641 Music Profile CIERX MRRI6116 AMI122 OBJECTIVES To spread beauty, peace, and goodwill through Music. To share my love for music through singing, playing, directing, teaching, composing, and entertaining. EDUCATION St. Joseph's College Conservatory of Music, Quezon City, Philippines * 1967-1971 * Bachelor of Arts, Major in Music & Music Education * Performance Medium: Piano & Guitar, Choral & Piano Ensemble * Other Instruments: Organ, Banduria, Violin, Marimba, Percussion, MIDI, Harmonica OTHER SCHOOLS/UNIVERSITIES ATTENDED * University of Santo Tomas, Philippines * San Francisco State University * City College of San Francisco * Graduate Realty Institute * American Institute of Banking * In Lingua EXPERIENCE • Free Lance Performer, Accompanist, Choir Director • Private Studio Music Teacher • Music Director - St. Andrews Catholic Church, Daly City • Music Director, Educator -Happy Notes Music, SSF • Producer, Music Director—VJ Music Production • Music Director, Manager —Sears Music • Educational Liaison — TriWorld Corporation • Music Teacher— Epiphany School, SF • Music Teacher -- Serramonte, Hayward, Hilltop Mall, & Colton Music Centers • Accompanist/Pianist for Christmas Carols, Plays, Ballet IV Music Teacher, Alto, Guitarist, Pianist, Choir— St. Joseph's College, QC V Conductor, Accompanist, Organist, Pianist —St. Joseph's Little Singer, SJNE PUBLICATIONS * Rustle of Spring - Collection of my own compositions * lbigin Mo Ako Kahit sa Pangarap Lamang — Words & Lyrics * Christmas In My Hometown (Pasko Sa 'Ming Bayan) — Words & Lyrics, Play * At Water's Edge — National Library of Poetry L996 —2002 1996-2000 1990 —1996 1990- 1992 1•84— 1990 1987 —1989 8 1967 —1971 1967— 1971 (.962- 1966 PROFESSIONAL MEMBERSHIPS 0 Music Teachers Association of California (cure. Board Member) 1984— present a Toastmasters International 2006 — present 0 Pacific Coast Wornens Press Association 2012 0 California Association of Professional Music Teachers 1984 a National Association of Music Teachers 0 National Piano Guild 1984 ® National Association of Realtors a San Mateo California Association of Realtors 0 National Songwriters Association LANGUAGES a English, Tagalog, ilocano, Spanish, Music 0 French, Italian, Japanese, Chinese (For Singing Purposes) ACCREDITATIONS • California Teaching Credential 1978 • Notary Public HOBBIES a Writing Music, Plays and Poetry INTERESTS & ACTIVITIES 0 Music, Travel, People, and Events AWARDS • Editor's Award. National Library of Poetry 1993 • Excellence in Teaching, Epiphany School 1988 • Community Service Award from State, Congress, City Council 1996-1999 Objective To apply for SSF Cultural Arts Commissioner open position. Professional Music Achievements More than 20years of experience as Music Educator Skills Education Composer Active Member, Music Teachers Association of California —At Large Former Board Member, MTAC, San Mateo Branch Freelance Musician, both volunteer and paid Banking & Finance Retired Bank employee Held both administrative and operations positions in several areas of banking Retail, Credit, Loans, and International Banking Real Estate & Insurance Industry Consistent Producer, and Service Provider Classical Piano, Guitar Art ( I sketch) Languages —written & spoken Read and write Music Real Estate Banking & Finance Insurance People Bank Officer Wells Fargo Bank, SF, CA Music Director St. Andrews Church, DC, CA Sales Manager Tri-World Corp, SB, CA Musician $ St. Joseph's College, QC, Bachelor of MusicPhil. References References are available on request. 1984-2011 1996-2002 1990-1994 im The City of South San Francisco Department of the City Clerk 400 Grand Avenue South San Francisco, CA 94080 (650) 877-8518 (FAX) (650) 829-6641 kPPLYING FOR (more than one may be checked) 111111 1 111 111, IiIIIIII 11 1 1111 11 M11WIM — Housing Authority — Library Board — Parking Place Commission —Personnel Board —Planning Commission —Parks & Recreation Commission — SMC Flood Control Dist. jZ Cultural Arts Commission —Mosquito Abatement District —Bicycle and Pedestrian Advisory Committee Conference Center Authority Hotel Representative Conference Center Authority Business or Resident Representative 'ire you interested in participating in the Citizen's Academy? Dei No ?ERSONAL INFORMATION V_CnLawa, EIVI_Ic2.. V dame (last first, middle) Name used on voter registration 4ow many years have you been a resident Of South San Francisco? A&L Are you a registered voter in South San Francisco? Yes No 4ave you attended any meetings of the commission/board for which you are applying? Yes (S) f yes, which one(s)? dglktm a ififormationIqualifications that support kre you currently receiving any form of compensation from the City for work performed? Yes (9 Rr i Eyes, please explain: )o you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Yes (No yes, Name Position Relationship M IMM ��P, MR 1DVCAT1QN M YPW Dates attended U-A11V&WV,r0 6r- e1W -romps' mrozg 19106 ee- +T;�mj'&nd �Jorationof college/unive-Irsity/technical or trade sc ool Dates attended ft- - ai r u jeots Degrees received U or P�-14Y LM12 MM7W0?4.& fRP?MrY k474 -MC ACTIWTIES, CUBS, ASSOCIATIONS MSCEi,LAN-EQTJS vdT itary Service. Dates and branch M"'L )bti6s ?lease Include additional Information on separate sheet or attach resume. certify that, to the best of my knowledge, all statements in this application are complete and true, I agree and understand that any mis-statement ofmaterial Wet will cause me to forbelt all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco, J0.69 P signature Date* *Application is kept on file for one year from rerolpt. The interest of the City is served best by actual and regular participation by Board and Commission members. Thus, upon the second absent from a regular mce* Within any rolling twelve-month period, a member shall receive a -written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the member's receipt of the written communication. The Mayor shall report to the City Council the reasons provided for the rn omborl s absences. If the City Council determines that the 4bsences occurred for legitimate reasons, the City Council may excuse both or one of the absences, Members are also encouraged to give advanced notice of their absence from meetings, TBE CITY OF SQTUH SAN FRANCISCO ()Moe of the City Clerk, 400 Grand Avenue, So-4tli San Francisco, CA 94080, (650) 877-8518 (fax) (650) 829-6641 02124/2016 10:10 Commute.org I 1 11 .. N i 4i If ,, APPLYING FOR (more than one may he checked) —Housing Authority _Library Board Parking Place Commission —Personnel Board — Planning Commission — Parks & Recreation Commission — SMC Flood Control Dist. Cultural Arts Commission —Mosquito Abatement District — Bicycle and Pedestrian Advisory Committee Conference Center Authority Hotel Representative — Conference Center Authority Business or Resident Representative Are you interested in participating in the Citizen's Academy? Yes / No FERSONAL WrIORMATION Avelar, Teresa Maria Teruo Avelar Row many years have you been a resident of South San Francisco? j 6_ Are you a registered voter in South Son Francisco? Yes No 'isvo you attended any meetings of the commission/board for which you am applying? Yes No f yes, which one(s)? Why are you seeking this appointment? I'm interested in loaming the dynamic workings of personnel issues at the city level.... Vbal qualifies you for this appointment? On a small scale,,[ have performed HR functions such as hiring STOZ ovallxatlons, benefit negotiations etc. I also I the CALPERS conference yearly to understand new legislations and how that effects the agency as well as member benefits. Wditional information/qua] ifications that support your appjjcutjoA� kro you currently mcciving any form of oomporlsation from the City for work performed? Yes No ryes, P)thgo explain: )a you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Yes No eyes, Julian Avelet... . Police Service Tecbn1clan Brother in Law Name Position RclatGWhip For official use Not 02/2412016 10:10 Commuteorg EDUCATION SWIME'l, i i 11111111 1 P.002f002 — Notre Dam de Namur University, Belmont CA 12/2002 Name and location of college/university/technical or trade school hates attended Business Admirilstration, Finance I A Major subjects Degrees rtc,*iyod Heald Business School, SF CA AA Name and location of 061legolunivors4/toohnioal or trade school Dates attended NHL Emeryville CA April 19% Major subjects Degrees received Massage lberapy/ Health Educator CMT, Health Educator Name and location orcollegelunivomity/tcchnical or trade school Dates attended Wiltary Se"low Dates and bTanch 'A drive als license number WORK EXPJERMNCE 'sninsuI6 Traffic Congestion Relief Alliance (Commute.org j Administration & Finance Manager )aw employed Employer Position i/1998-Present )uties kccourits Pityab"eceivable, Grant Management, HR, Program Administration )atcs omployod Employer Position )uties ,lease include additional information on separate i;hoct or att4eh resume. certify that, to the best of my knowledge, all statements in this application are complete and true, I Agree and understand that any mis- statement of material ict will causo me to forfeit all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco, R.-TAM *Applietitioyi Is kept on file forgrit y;#r fmm receipt, The interest of the City is served best by actual and regular participation by Board and Commission members, Thus, upon the swond absence from a regular meeting within any rolling twelve-month period, a mamW shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week ofthe member's receipt ofthe written communication. The mayor shall report to the City Council the reasons provided for the member's absences, If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one ofthe absences, Members are also encouraged to give advanced notice of their absence from meetings. THE CITY OF SOUTH SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue, South San Fr4neiso, CA 94080, (650) 877-8518 (fax) (650) 1329-6641 APPLYING OR (more than one may be checke(l Housing Authority Library Board Parking Place Commission Personnel Board Planning Commission Parks & Recreation Cortunission SMC Flood Control Dist. Cultural Arts Commission — Mosquito Abatement District — Bicycle and Pedestrian Advisory Committee Conference Center Authority Hotel Representative — Conference Center Authority Business or Resident Representative Are you interested in participating in the Citizen's Academy? Yes / No PERSONAL INFORMATION— How many years have you been a resident of South San Francisco? 44 Are you a registered voter in South San Francisco? - No -L --- QY es ) Have you attended any meetings of the c,,ommission/board for which you are applying? Yci§i No If yes, which one(s)? Why are you seeking this ;nf,-O you for this appointment? 'I C -F-, 7 r< Additional infonnation/qualifications that support your application Are you currently receiving any form of compensation from the City for work perfortned? No If yes, please explain: Do you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Yes ( No N-11 If yes, 1.0T Z Position Relationship For official use only Accepted Not Accepted Initials Date EDUCATION )-k Name ,and 1-cadon of college/univers y,'technica or trade school Dates attended and ]creation of college/uniyers KaLo�',u jmls Name and location o college/university, Z1. M dor subjects CMC ACTI"TIES, CLUBS, MISCELLANEOUS Military Service: Dates and branch technical or t6ade sch 01 tec4nical"or trade school CIATIONS tD I <6- -Sf -- r—'c <� c -// V/4 27 — 17-S - ;/ 7 Dates attended yDegrees received .Dates attended ,z 'e— Degrees received 0 CA driver's license number WORK EXPERIENCE Dates employed / Employer Position C Pf AA D Dates employed Emplofier' Position Duties Please Include additional information on separate sheet or attach resume. I certify that, to the best of my knowledge, all statements in this application are complete and true. I agree and understand that any mis-statement of material fact,,01 case me to forfeit all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco. -J -�xec Z�-,/ �/-, ( 1 -1 *Application is kept on file for one year from receipt. The interest of the City is served best by actual and regular participation by Board and Commission members, Thus, upon the second absence from a regular meeting within any rolling twelve-month period, a member shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the member's receipt of the written communication, The Mayor shall report to the City Council the reasons provided for the member's absences. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced notice of their absence from meetings. THE CITY OF SOUTH SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue, South San Francisco, CA 94080, (650) 877-8518 (fax) (650) 829-6641 The City of South San Francisco Department of the City Clerk 400 Grand Avenue South San Francisco, CA 94080 (650) 877-8518 (fax) (650) 829-6641 APPLYING FOR (M07-e 61017 one may be cheeked) Housing Authority Library Board Parking= Place Commission Personnel Board Planning Commission Parks & Recreation Commission SMC Flood Control Dist. Cultural Arts Commission — Mosquito Abaternem District — Bicycle and Pedestrian Advisory Committee Conference Center Authority Hotel Representative — Conference Center Authority Business or Resident Representative Are you interested in participating in the C'itizen's Academy? Yes,' No PERSONAL Cl' ORMATION Poi etti, John TJ Same Game (last, first, middle) Name used on voter registration How many years have you been a resident of'South San Francisco? 4 Are you a registered voter in South San Francisco? Yes No Have you attended any meetings of the commission/board for which you are applying? Yes No Ifyes, which one(s)? Planning Commission Why are you seekingthis appointment? I want to make a difference in South San Francisco and I think it's important to have a real estate professional involved. What qualifies you for this appointment? I deal with South San Francisco commercial real estate and the Planning Department on a regular basis. Additional information/qualificarions that support your application_LB.nd .._t TtaeT.. commercial property manager Are you currently receiving any form of compensation from the City for work perforated? Yes No Tfyes, please explain: Do you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Yes No ll'yes. Name Position Relationship For official use only Accepted Not Accepted Initials Date F*Tar@,� Notre Dame de Namur-,. Belmont 2008-2011 Name and location of c0ege/university/technical or trade school Dates attended Communicatio n/a - - Major subjects Degrees received and location of col lege/university/technical or trade school Dates attended subjects Degrees received and location of college/universityAcchnical or trade school Dates attended subjects Degrees received CIVIC ACTIVITIES, CLUBS, ASSOCIATIONS Italian Social Club, Opus MISCELLANEOUS Military Smice: Dates and branch CA driver's license number WORK EXPERIENCE 4/2011 — current Poletti Realty Sales Associate Dates employed Employer Position Real Estate Sales and Leasing Duties Dates employed Employer Position Duties Please Include additional Information on separate sheet or attach resume. I certify that, to the best of my knowledge, all statements in this application are complete and true. I agree and understand that any mis-statement ofinaterial fact will cause me to forfeit all fights to appointment to a Commission, Board, or Committee with the City of South San Francisco. *Application is kept on file for one year from receipt. The interest of the City is served best by actual and regular participation by Board and Commission members. Thus, upon the second absence from a regular meeting within any rolling twelve-month period, a member shall receive a written cormiumication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the member's receipt of the written communication. The Mayor shall report to the City Council the reasons provided for the member's absences. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced notice of their absence front meetings. THE CITY OF SOUTH SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue. South San Francisco, CA 94080, (650) 877-8518 (fax) (650) 829-6641 Fn PILEV SF126'15 PH 30 — Housing Authority — Library Board _ Parking Place Commission Personnel Board —Planning Commission — Parks & Recreation Commission — SMC Flood Control Dist, Cultural Arts Commission — Mosquito Abatement District _x Bicycle and Pedestrian Advisory Committee Conference Center Authority Hotel Representative — Conference Center Authority Business or Resident Representative ire you interested in Participating in the Citizens Academy? Yes / No PERSONAL INFORMATION ;1UPWAAMW ILOO-11 Lam K-WhIeen Stut;�. *Tame (last, first, middle) Name used on voter registration -low many yews have you been a resident of South Sari Francisco? __7_yem Are you a registered voter in South San Francisco? Yes No lave you attended any meetings of the commission/board for which you are applying? Yes No f yes, which one(s)? Why are you seeking this appointment? I am in avid walker and runner, all over South San Francisco for all lands of Purposes: fitness, shopping, walking tughter to school, etc, and I want those activities to be safer. What qualifies you for this appointin nvided..rne tools to be an eft ciept pLoblem solver. additi Jniverfti of Santa Cruz Sa temp bor 1922--MPrch,2000 game and location of college/university/techitical or trade school Dates attended Earth Science, hftarW Ph ics BS M.0 vf aj or subjects Degrees received game and location of college/university /technical or trade school Dates attended &jorsubjects Degrees received qarne and location of college/university/technical or trade school Dates attended v%jor subjects Degrees received JWC ACTIVITIES, CLUBS, ASSOCIATIONS Camp UnalMee Board of Director Association for Women Geoscientists, VCSC Earth and Planetary Sciences Alumni Advisory Committee WISCELLANEOUS vfilitary Service: Dates and branch ,A ' ME= drives license number )ates employed Employer Position )Utics Sates employed Employer Position Yuties ?'lease Include additional information on separate sheet or attach resumc certify that, to the best of my knowledge, all statements in this application are complete and true. I agree and understand that my mis-stattment of material act will cause me to forfeit all rights to appo)ntment to a Commission, Board, or Committee with the City of South San Francisco. *Apptication is kept on file for one year from receipt The interest of the City is served best by actual and regular participation by Board and Commission members. Thus, upon the second absence fim a regular meeting within any rolling twelve-month period, a member shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the member's receipt of the written communication. The Mayor shall report to the City Council the reasons provided for the members absences. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced actim of their absence from meetings. THE CITY OF SOUTH SAN FRANCISCO Office of the City Clerk, 400 Grand Avenue, South San Francisco, CA 94080, (650) 877-8518 (fax) (650) 829-6641 LAuRA STUPI,, M.S. -SUMMARY • Customer-oriented technical sales and business development professional with a decade of international experience. • Track record of success in identifying and building relationships with key domestic and international customers in academia, industry, and government sectors. • Extensive experience building communities centered on the outdoors, both professional and personal, • Strategic, analytical thinker with sharp business acumen and ability to generate new ideas to solve business problems and impact sales, PROFESSIONAL EXPERIENCE PICAIMO, Santa Clara, CA December 2012-June2013, February -duly 2014 Technical Support Engineer Picarro is a developer and provider of instrumentation for climate and atmospheric researchers as well as extractors of natural gas and public utilities, * Received commendations for taking initiative in working with cross-functional groups and creating training document for subsequent hires, making onboarding of new engineers, easier and more efficient. * Created documents and videos enabling customers to repair equipment (eg- pumps, fans, heating elements, etc.) in the field, preventing the difficult and time-consuming shipment of analytical equipment for on-site servicing. * Under constantly changing priorities, handled incoming customer service inquiries, utilized Salesforce for tracking cases and communication of customer issues to improve drop rate by 75%. THERKOFISHER SCIENTIFIC INC., Billerica, MA and San lose, CA January 2005-August 2012 Portable Analytical Instrumentation — piton Analyzers Techn ical Saks Specialbt ISenior Applications Scientht (2 012) Technical Sales SpeclalhVffey A ccozwls (2010- -2011) 011) Applications Scienda, Team Lead, Western Region (2005-2010) ThermolFisher Scientific is the world's largest scientific instrumentation company. I worked with handhold, portable, chemical element analyzers. I effectively managed a multi- faceted role encompassing scientific, application of x-ray fluorescence instrumentation (XRF) in multiple fields, supervision of applications laboratory, staff training, and workflow distribution. Provided technical support to scientists and non-scientist end-users, and to internal staff for sales, marketing and business development initiatives. • Managed Mining and Exploration vertical market throughout the Americas (SM annual sales) with additional responsibility for key account development and FXL product sales resulting in focus region exceeding sales targets by 10%. • Played lead role in sale of 16 analyzers to EPA gaining ground in competition's strongly held market (typical sale is 1-2 analyzers). • Established strong working relationship with high profile customer in new market leading to Wes of seven instruments during first year, that sale alone was a 350% increase in sales over the previous year. • Trained sales teams and lead technical demonstrations of equipment, training of end-users, and troubleshooting problems as needed, conducted customer feasibility studies and drafted application reports, customizing product to meet client needs contributing to meeting and exceeding sales growth goals of 10- 25 %a annually. • Represented company at trade shows and conferences for fields including mining, petrochemical, metallurgy, materials science, environmental science, and academia. • Published article in Environmental Protection, showcasing innovations in XRF instruments related to environmental consulting resulting in tens of new sales leads. • Developed standard operating procedures and systems for management of applications laboratory, ensuring compliance with safety regulations including Massachusetts Radiation Control Program. • Participated in development of methods for new applications of )W. Researched, wrote and edited marketing collateral for XRF instruments on a wide range of topics including mining, glass recycling, pharmaceuticals, archaeology, RoHS and VVEEE, opening new markets and increasing sales in established markets. • Submitted two abstracts per year to professional societies and symposiums. Represented business unit at professional XRF meetings and gave presentations to groups of 10-250, raising the profile of industry leading new developments in our equipment. • Extensive international and domestic travel including Democratic Republic of Congo, South Africa, Caribbean, Mexico, Australia, South America, China, and Canada. UPP GEOTECHNOLOGY, Campbell, CA 2001-2004 Staff Geologbt Conducted geologic hazard studies and performed construction observation services, for private clients' single-family homes and estates in hillside locations. Liaised with clients, contractors, and local government to ensure compliance with geotechnical state, county, and city ordinances and procedures. EMSL ANALYTICAL, INC., Milpitas, CA Transmbsion Electron Microscope (TEAV Analyst 0 Collected and analyzed TEM data for asbestos content. OUTDOOR EXPERIENCE- ROTUMA Board of Directors, Camp Unalayee (volunteer) 2014-Current, 2009-2011, 1999-2002 Camp Unalayee is a non-profit, wilderness summer camp whose mission is to connect children from diverse socioeconomic backgrounds with the outdoors and each other. As a board we supervise and assist the executive director with the year-round operations and promotion of camp as well as fund raising and recruitment. * Wilderness First Responder Certified * Numerous personal trips including, camping, backpacking, canyoneering, rafting, trail races, etc. * Wilderness Backpacking Leader/Summer Camp Counselor, 1993-1999 * NOLS Semester Graduate, 1994 a, Audubon Expedition Institute Semester, 1993 EDUUATION University of California, Santa Cruz, CA: M.S. — Earth Sciences, 2000 * Thesis: "A Transmission Electron Microscope (TEM) and X-Ray Diffraction (XRD) Study of the FeO-FeS System at High-Temperature and Pressure" * Teaching Assistant, Mineralogy; Introduction to Geology; Geology of California B.S. — Earth Sciences, 1997 The City of South San Francisco Department of the City Clerk 400 Grand Avenue South San Francisco, CA 94080 (650) 877 -8518 (FAX) (650) 829 -6641 Application for Boards and APPLYING FOR (more than one may be checked Housing Authority Library Board Parking Place Commission Personnel Board X Planning Commission Parks & Recreation Commission SMC Flood Control Dist. X_ Cultural Arts Commission X Mosquito Abatement District Bicycle and Pedestrian Advisory Committee Conference Center Authority Hotel Representative Conference Center Authority Business or Resident Representative Are you interested in participating in the Citizen's Academy? = / No PERSONAL INFORMATION Tolentino, Kayla Halili Name (last, first, middle) Same as previous question Name used on voter registration How many years have you been a resident of South San Francisco? 22 Are you a registered voter in South San Francisco? = No Have you attended any meetings of the commission/board for which you are applying? Yes 0 If yes, which one(s)? N/A Why are you seeking this appointment? I have grown up in South San Francisco my entire life. In the coming months, I will be graduating for San Francisco State University with a degree in Community Health Education, Political Science, and Women's Health. I have pursued higher education in efforts to build my own capacity and find a medium to contribute to my community in positive ways. If appointed to serve in the vacancy positions above, I will be able to use the skills and knowledge that I have attained over the years, and represent the people of South San Francisco as I have always dreamed to do. What qualifies you for this appointment? In my study of Health Education, I have learned theoretical frameworks that guide effective assessment needs and proLyram planninLy. I have developed skills to solve lame -scale societal problems and use preventative methods that are less costiv than conventional methods Further, I have developed skills in working in collaboration with others through my experience as a Board of Director for Associated Students, SFSU. I have experience applvinLy the practice of cultural humilitv. competence. and sensitivitv with communities that I have worked with. I have a passionate sense of civic duty that will be an asset for the city of South San Francisco Additional information /qualifications that support your application Are you currently receiving any form of compensation from the City for work performed? Yes 0 If yes, please explain: N/A Do you have any relatives serving on Council, Commissions, Boards, Committees or otherwise employed by the City of South San Francisco? Yes 0 If yes, N/A Name Position Relationship For official use only Accepted Not Accepted Initials Date EDUCATION San Francisco State University Name and location of college /university /technical or trade school September 2011- Present Dates attended Bachelor's of Science in Community Health Education, Minor in Political Science and Women's Health In pursuit (until May 2016) Major subjects Degrees received Name and location of college /university /technical or trade school Dates attended Major subjects Degrees received Name and location of college /university /technical or trade school Dates attended Major subjects Degrees received CIVIC ACTIVITIES, CLUBS, ASSOCIATIONS Member of the California Public Health Association- North; Intern at the Asian & Pacific Islander Wellness Center; Selected Panetta Institute on Public Policy Congressional Intern for Congressman Tony Cardenas (CA -29); Selected Health Career Connection Intern at University of California, San Francisco Medical Center Liver Transplant Services; Volunteer and Healthy Retail Surveyor for North County Prevention Partnership; Undergraduate Intern at the Paul Longmore Institute on Disability; Workshop Facilitator and Volunteer for UC Davis BRIDGE; Intern at the Richard Oakes Multicultural Center; Sojourn to the Past; Westborough Middle School Tutor MISCELLANEOUS N/A Military Service: Dates and branch _Do not have driver's license. Only CA Identification CA driver's license number WORK EXPERIENCE May 2014- May 2015 Associated Students, San Francisco State University Board of Director, College of Health and Social Sciences Rep. Dates employed Employer Position Worked with universitv administrators and facultv on Gender Eauitv and Title IX Committee: Created a Student Council within the College of Health and Social Sciences that works closely with College Administration in decision making and accountability; Organized and planned events to promote student body's civic engagement, such as Voter Registration Drives; Created solutions with the Finance Committee for budget deficits; Lobbied state and local legislators for the purpose of higher education funding and student concerns; Created agendas and took minutes of meetings; Trained in Robert's Rules of Order and Parliamentary Procedure; Created By laws and other rules of conduct for non - profit organization; Draft resolutions and memorandums of Duties March 2014- March 2015 Office of President Leslie Wong, San Francisco State University Student Research Assistant Dates employed Employer Position Conduct in -depth interviews with parents and students about student attrition; Identify vulnerable student populations within the University; Develop recommendations for enhancing Parent and Family Program Website; Report findings in administrative meetings for the University committee on Student Success and Graduation Initiatives Duties Please include additional information on separate sheet or attach resume. I certify that, to the best of my knowledge, all statements in this application are complete and true. I agree and understand that any mis- statement of material fact will cause me to forfeit all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco. Date* *Application is kept on file for one year from receipt. The interest of the City is served best by actual and regular participation by Board and Commission members. Thus, upon the second absence from a regular meeting within any rolling twelve -month period, a member shall receive a written communication from the Mayor requesting that the member respond to the Mayor with an explanation for said absences within one week of the member's receipt of the written communication. The Mayor shall report to the City Council the reasons provided for the member's absences. If the City Council determines that the absences occurred for legitimate reasons, the City Council may excuse both or one of the absences. Members are also encouraged to give advanced notice of their absence from meetings. 0 N I I Ell I kIYINW911I1 Y.1y:1►1I.7:1►[11 RYK1 Office of the City Clerk, 400 Grand Avenue, South San Francisco, CA 94080, (650) 877 -8518 (fax) (650) 829 -6641 Kayla Tolentino OBJECTIVE To represent and serve the City of South San Francisco as an appointed member on a Board or Commission EDUCATION San Francisco State University (September 2011- Present) • Expected Graduation: May 2016 with a Bachelor's of Science in Community Health Education, Minor in Women's Health and Political Science • Current Cumulative GPA is 3.95/4.00 • Recipient of the Dean's Honor List for eight consecutive semesters (2011 -2015) • Relevant Health Education projects: • Innovated leadership skills that built community identity, collaboration, and creativity • Analyzed the relationship between health, human rights, and non - violent social action • Examined ethical dilemmas in community organizing, community building, civic engagement, and coalition building • Analyzed the role of ideology in society, with an emphasis on education, media, and consumerism's effects on race, class, and definitions of health • Evaluated the news media (and other sources of information) for the purpose of identifying and assessing its main arguments, points of view, and bias • Evaluated the interconnections among health disparities, policy, and services delivery • Developed healthcare delivery system navigation and advocacy skills • Synthesized how the cost and quality of healthcare system impacts access to care • Applied basic concepts of epidemiology to describe public health problems in terms of: magnitude, time, place, and person; historical significance; ethics; politics; and legal issues • Examined issues of causality/ association and validity used in epidemiological studies • Research the social production of disease and political economy in the context of women with mental health conditions in the California justice system's security housing units • Developed a community profile of Chinatown, San Francisco by collecting, analyzing, interpreting US Census and observational data • Formulated graphs and charts to display public health implications • Applied the ecological model to identify and critically analyze contributing factors to college campus sexual assaults • Developed a multi -level intervention that addresses college campus sexual assaults, using the underpinnings of liberation education and diffusion of innovation theories • Collaborated with peers to develop a 20 -paged health education program plan that addressed the issue of police brutality and community distrust in Oakland, California • Conceptualized a program plan that included sections of a problem statement, goals and objectives, methods, GAANT chart, logic model, agency capability, budget, and appendices • Scholarship in the studies of gerontology, thanatology, ethnic /race and resistance studies, sociology, gender studies, and health geography WORK EXPERIENCE United States House of Representatives, Office of Congressman Tony Cardenas (CA -29) Panetta Institute on Public Policy Congressional Intern (August 2015- November 2015) • Managed front desk administrative operations • Researched current events, within the 24 -hour news cycle • Updated Intern Handbook • Attended Congressional briefings and submitted reports to the legislative staff • Scheduled, organized, and facilitated tours to visiting district constituents • Drafted constituent correspondence University of California, San Francisco Medical Center Health Career Connection Intern (June 2015- August 2015) ■ Developed patient education materials specific for vulnerable populations • Developed a grant writing process for future interns to raise funds for an annual pediatric picnic • Collaborated in a group of five peers to observe three clinical setting and provide recommendations to improve patient and caretaker experience • Communicated with patients and care providers • Classified patient populations based on geographic regions to analyze areas potential growth in clinical location services • Coordinated a new referral process to enhance efficiency amongst providers • Drafted patient correspondence to inform them of transitional staff changes in the upcoming months • Observed transplant surgery, patient evaluation appointments, selection committee meetings, inpatient rounds, post transplant clinics, quality improvement meetings, patient education classes, and social work group and individual meetings • Utilization of Epic and Presidio databases Student Success Program Peer Mentor and Student Assistant (August 2014- May 2015) • Utilized holistic health approaches to support students in their academic and personal goals, with particular use of the Recover - Wellness Model • Case management and one -on -one counseling • Provided content, pedagogical, and relationship building support for other mentors Associated Students, San Francisco State University Board of Director, College of Health and Social Science Representative (May 2014- May 2015) • Worked with university administrators and faculty on Gender Equity and Title IX Committee • Created a Student Council within the College of Health and Social Sciences that works closely with College Administration in decision making and accountability • Organized events to promote student body's civic engagement, such as Voter Registration Drives • Created solutions with the Finance Committee for budget deficits • Lobbied state and local legislators for the purpose of higher education funding and student concerns • Created agendas and take minutes of meetings • Trained in Robert's Rules of Order and Parliamentary Procedure • Created By laws and other rules of conduct for non - profit organization • Drafted resolutions and memorandums of understanding • Panelist for hiring Interim Executive Director Office of the President, San Francisco State University Research Assistant (March 2014- March 2015) • Conducted in -depth primary interviews with parents and students about student attrition • Identified vulnerable student populations within the University • Developed recommendations for enhancing Parent and Family Program Website • Reported findings to administrators of the University committee on Student Success and Graduation Initiatives North County Prevention Partnership Volunteer and Healthy Retail Surveyor (June 2013- June 2014) • Utilized digital survey tools to assess marketing/ access for alcohol, tobacco, and food products in the Bay Area • Analyzed the price, product types, and geographic locations of stores that sold tobacco and alcohol, in regards to youth accessibility • Assisted in youth leadership research development and analysis workshops, discussing access to alcohol, tobacco, and other drugs • Participated and attended Cultural Humility Workshop promoting and acknowledging tolerance in the workforce Paul K. Longmore Institute on Disability Undergraduate Intern (August 2012- Present) • Prepared and designed Annual Report brochure, Mail Chimp e -mail templates, and bulletin boards • Planned and hosted accessible events • Created and maintained social media publicity and outreach • Participated in weekly round table discussions to learn about disability communities in order to recruit for and represent the Longmore Institute Hope Lutheran Church Summer Day Camp Main Counselor (June 2012- August 2013) • Planned, budgeted, scheduled and coordinated day camp activities • Responsible for the direct safety and supervision of 20 children ages 5 -15 on off - campus field trips • Built and maintained personal relationships with the participating children and their families • Provided daily classroom support to day camp math teachers • Mentored high school summer day camp counselors UC Davis BRIDGE Workshop Facilitator and Volunteer (January 2011 - February 2014) • Planned and facilitated creative writing workshop to empower Pilipino- American high school youth • Participated in group discussions promoting higher education and collective advocacy/ mobilizing in communities of color SKILLS • Excellent written, verbal, and cross - cultural communication • Ability to manage workload while working on multiple projects • Proficient with applications of Microsoft Office (Word, Excel, Powerpoint, Outlook), Google Drive ( Google Docs, Forms, Sheet, and Slide), Adobe Illustrator, Garage Band, and iMovie • Familiar with coding languages of HTML, CSS, and Javascript • Trained to encrypt files for confidentiality and security purposes • Experience in grant writing and researching • Experience with website and infographics design • Familiar with first -hand qualitative and quantitative data collection and analysis • Certification in National Institutes of Health's "Protecting Human Research Participants" • Member of the California Public Health Association- North References available upon request. rr Ntaff Keport DATE: March 30, 2016 TO: Mayor, Vice Mayor, and Councilmembers FROM: Mike Futrell, City Manager SUBJECT: UPDATE AND NEXT STEPS ON MEASURE ■ , ITRIS It is recommended that the City Council review the information in this staff report and provide direction to staff. 1; 1; KIK M; On November 3, 2015, South San Francisco voters approved the half -cent sales tax measure, "Measure W." The measure was structured as a general tax with tax proceeds beginning April 1, 2016, available for any valid governmental purpose. The information gathering phase of the ballot measure occurred over 12 months, and consisted of the following: eight community meetings, numerous public surveys, two phone /email surveys and additional public comment. Priorities identified incorporated into the City Council resolution and Measure W ballot wording, including the following: • Maintain public safety and essential services. • Improve emergency response times, neighborhood patrols, cringe prevention programs and gang suppression programs. • Provide programs for seniors and disabled residents. • Maintain streets and fix potholes, including at least $18 million in street maintenance and pothole repair.. A City Council study session was held on January 22, 2016, where staff provided an update on Measure W and presented options for replacing Municipal Services Building (MSB) facilities. This study session is focused on responding to the questions raised by City Council at the last study session and providing a general update on Measure W. This staff memo and presentation to be made at the meeting will focus on the following: • 5 -Year paving plan • MSB replacement options • Program management needs • Next steps Staff Report Subject: UPDATE AND NEXT STEPS ON MEASURE W Page 2 of 14 111. 5-YEAR PAVING PLAN Measure W included ballot language to "maintain streets and fix potholes, including at least $18 million in street maintenance and pothole repair," The City is responsible for the maintenance and repair of 138.9 miles of street. The City has utilized a program of slurry seals, overlays and surface reconstruction as maintenance and rehabilitation strategies. Overall, 87.1 percent of the City's street network is in the "Good" condition and 12.9 percent of the streets are in the "Poor" or "Very Poor" condition. The proposed $18 million paving plan will target "Poor" and "Very Poor" streets with high utilization while keeping the City's overall street network in a state-of-good repair. The selected streets are high traffic areas and have been inspected. Improvements and repairs are planned over a five-year period, as reflected in the pavement maps attached (Appendix A). The estimated annual costs are shown in Table 1, below: Funding Table 1: 5-Year Paving Plan Costs I CostsC0S_t_s --- T --- C_0_S_t_S____r —Costs FY1647 I FY 17-18 1 FY 1849 1 FY 19-20 1 FY 20-21 Gas Tax 1 $1 million 1 $1 million 1 $1 million 1 $1 million 1 $1 million Measure A 1 $1 million 1 $1 million 1 $1 million 1 $1 million 1 $1 mill-ion Measure W 1 $3 million 1 $3 million 1 $667,000 1 $667,000 1 $666,000 Total The plan and costs include installation of handicap curb ramps at needed intersections and bicycle safe grates on catch basins along designated bicycle routes. Throughout the Measure W public outreach process, the community expressed support for expansion and enhancement of public safety, quality of life and education programs/services provided by our Police, Fire, Library and Parks and Recreation (P&R) Departments. These community improvements can be met through a comprehensive facilities upgrade and building program. At the last City Council study session, four building options were presented, City Council expressed a preference for "Option 4", which will now be referred to as the "Public Utilities Commission (PUC) Property" option. Staff Report Subject: UPDATE AND NEXT STEPS ON MEASURE W Page 3 of 14 A. Preferred Option 4 — Public Utilities Commission (PUC) Property The PUC option includes a new Fire station west of El Camino Real, and a Police Operations Center, Library, and Parks and Recreation Center east of El Camino Real, on property owned by the Successor Agency to the Redevelopment Authority, said land commonly referred to as the PUC property. The proposal includes locating the Human Resources (HR) and Information Technology {IT) departments, and, possibly the City Clerk's office, in the Police building to gain operational efficiencies. A rough site plan is shown in Figure 1, below. Figure 1: "PUC Property" Option - New Police-P&R-Library at PUC Site The cost estimate for the PUC option is $145 million, This option was preferred after considering cost, timeline, square footage, parking, operational efficiency, economic impact, visibility/access and quality of life. The three other options studied and dismissed were: Option I Renovate existing faciliticLECost Estimate S94 million): Renovation of the existing MSB and Main Library on Orange Avenue. 0- t on 2- Rebuild at MSB for Police-Fire; Build New P&R-Lftuy facility at PUC Cost Estimate $171 MjjUgnh Demolition of the MSB, rebuild a new Police and Fire station on the same site and sell excess land. Build a new Library and P headquarters on the PUC property fronting El Camino Real, Staff Report Subject: UPDATE AND NEXT STEPS ON MEASURE W Page 4 of 14 Option 3 Build new Police-Fire-P&R-Library at PUC (Cost. Estimate $184 million): Co-locate four major public service departments (Police, Fire, P&R, Library) on the PUC property, plus relocate HR and iT Departments to the new campus, B. New Option 5: "Pacific Market Site' At the last City Council study session, staff was asked to evaluate a new Option 5 which sited the new facilities on the "Pacific Market Site" (northwest corner of Westborough Boulevard and El Camino Real). The "Pacific Market Site" is approximately 4.5 acres (200,000 square feet), privately-owned and used by the Pacific Supermarket, DaVita, O'Reilly and Gunter's businesses. Figure 2: Option 4 "PUC Property" and New Option 5 "Pacific Market Site" By comparison, the "PUC, Property" is significantly larger with 350,000 square feet compared to the "Pacific Market Site" of 196,000 square feet. A comparison of the two sites is shown above in Figure 2. Staff Report Subject: UPDATE AND NEXT STEPS ON MEASURE Pale S of 14 Despite the smaller size, it is possible to pint the new facilities on the Pacific Market site, as shown in Figure 3, below. Figure 3. New Option S "Pacific Market Site" Staff evaluated the "Pacific Market Site" alongside the PUC option. The "Pacific Market Site" option increases project cost and introduces additional risks to the project. The smaller "Pacific Market Site" requiring parking either in a structure or under the buildings, results in higher construction costs. Land cost of the "Pacific Market Site ", which has better access, will increase project cost. Acquiring a privately-owned site with four businesses will further increase project costs, disrupt local business and lengthen the project schedule. Table 2 shows more detailed information based on the evaluation criteria developed for option . selection supporting staff's recommendation. In response to City Council's request to also consider potential interruptions created by the project, it is worth noting that the "Pacific Market Site" option will result in increased interruptions to both city service and the community. This is due to its proximity to the MSB facilities, which will need to continue to operate during project construction, and neighborhoods to the west of El Camino Real. The "PUC, Property" site is not near the MSB facility and is situated in mostly undeveloped land. Staff Report Subject: UPDATE AND NEXT STEPS ON MEASURE Page 6 of 14 Table 2: "PUC Property " and "Pacific Market Site " Comparison Evaluation "PUC Property " + / _ "Pacific Market Site" Construction —$145 million + —$1.45 million + — $8 _ Cost million for parking Land Cost Less Expensive + More Expensive Timeline 1 1/ 4 f� - 6 /4 yrs. + 41 /4- 6'l4yrs.+ Y Land Acquisition TBD Square Footage 345,000 sq. ft. + 196,000 sq. ft. Parking Surface + Structure or Under + Building Operational Efficiency Improved + Improved + Ecconomic n o 1 Business + 4 Businesses _ Frontage to El Visibility Camino Real, + Frontage to E1 Camino + Center of Town Real, Center of Town ,Access One - Multiple + Quality of Life Improved + Improved + Improvements Note: " +"" and paired rating depicts positive and negative comparative evaluation, " + " and " + " paired rating shows no meaning difference in the positive comparative evaluation. Staff recommends the "PUC Property" over the "Pacific Market Site" option. Staff Report Subject: UPDATE AND NEXT STEPS ON MEASURE W Page 7 of 14 C. PUC Site Additional Analysis As requested by City Council, additional analysis of the PUC site was conducted. Table 3, below, summarizes that additional analysis related to the parking structure, traffic, Bay Area Rapid Transit (BART), flood and soil at the PUC site: Table 3.- "PUC Property" Additional Analysis, Key Findings and Recommendations EJDIUNEE��I EMINMENNNNIM . I MEMENtUrriTrITM "I Parking * Three to four floors needed (367 Build mostly surface parking Structure spaces) (structured for Police) * $2 million - $2.5 million/floor Consider structured parking (85 cars/floor) at future time Traffic and 0 Colma Creek bridge extending Run traffic model and update Circulation Antoinette to Mission is —$3.8 circulation plan million (not in initial cost) Consider Coma Creek bridge 0 Site circulation improved with improvement with project two access points versus one a= Consider Oak extension to El 0 Traffic impact spread along Camino Real at future time Chestnut and east of Mission with two access points BART Tunnel 0 Surface parking over BART � Design deep foundations if Constraints ROW is allowed required 0 Deep building foundations may Cost up to —$3 million (not be needed to protect BART in initial project cost) Flood Risk 0 PUC not in 100 -year flood plain Address pooling with proper 0 Limited pooling southeast grading comer of sight No additional cost Soil Conditions o Limited soil contamination Further soil testing of site * Liquefaction risk v Cost up to —$500,000 (not in initial project cost) Deep foundations, piles or soil remediation (additional cost TBD) Staff Report Subject: UPDATE AND NEXT STEPS ON MEASURE W Page 8 of 14 1, Parking Structure: A parking structure provides more parking compared to surface parking. It will also free up land for other buildings or open space, but it would increase project cost. Building a parking structure that is centrally located on the campus—between the Library, Parks and Recreation facility and the Police facility — could accommodate 80- 85 cars per floor and would need three to four floors to meet the parking requirements. The approximate cost for the parking structure is $25,000 to $30,000 per space, equating to approximately $2 million to $2.5 million per floor and is currently not included in the initial project budget. Staff recommends that the project move forward with surface parking and consider structure parking at a future time. 2. Traffic and Circulation: An initial traffic assessment of the PUC site was completed. The anticipated Oak Avenue extension, connecting Oak Avenue with El Camino Real, will cost approximately $19 million, which is not included in the initial project cost. The high cost estimate is due to building above the BART right-of-way and connecting to El Camino Real which is at a different elevation than the project site. Figure 4: "PUC Property" Option Circulation A portion of the anticipated extension, connecting Antoinette Lane to Mission Road, is $3.8 million, and should be considered as part of the project. The partial improvement is has a much lower cost and is beneficial to the site, See Figure 4. Staff Report Subject: UPDATE AND NEXT STEPS ON MEASURE W Page 9 of 14 Without the bridge, there will be one access point and all of the trips generated from the site will impact the Chestnut Avenue and Antoinette Lane intersection. With a bridge, a second access point would be created to better spread generated trips. The spread of traffic would ease impacts to Chestnut and add traffic to east of Mission Road. The red arrows in Figure 4 shows the described access points to the site. To quantify the trips generated by the project and assess the level of impact, a traffic model is required. The results will inform further development of the site circulation plan and project cost. All streets built as pan of the project will maximize bicycle and pedestrian access to encourage alternatives access modes to the site. Street design will be consistent with the City policies on "Complete Streets." 3. Flood Zone: The site is in Flood Zone X, which means the flood risk is moderate. The site is not in a 100-year flood plain and is upstream of modeled tidal influence due to anticipated sea level rise. A computerized model was used to re-analyze the project area, shown in Figure 5, below. The two-dimensional open channel model established base flood elevations for Colma Creek, and channel capacities to establish upstream spill locations, volumes, and rates. Figure 5: Computerized Model: Colma Creek Flows Spill Staff Report Subject: UPDATE AND NEXT STEPS ON MEASURE W Page 10 of 14 The different shades of blue depicted on the visual show the depth of pooling, most of which is east of the project site - the darker the blue, the greater level of pooling. For the southeast areas of the project site that show minimal pooling, there will be appropriate leveling of the area for construction. 4. BART Constraints: Staff has met several times with BART staff and concluded the project is consistent with BART's general guidelines. Ultimately, BART will need to approve the project plans due to the BART tunnel below the proposed project site. BART needs to protect a "sphere of influence" that extends beyond its actual right-of-way so that the structure of the underground BART facility is not compromised. The sphere generally radiates from the bottom tunnel edges extending outwards at an angle to the surface. Any facility built within the sphere of influence must not result in unacceptable loads. Surface parking above the tunnel is an allowed use. Review of BART's as-built drawings will assist in determining if deep foundations will be required for buildings next to the BART right-or-way. 5. Soil Condition: The site has historically supported a range of land uses. The past uses include: Agricultural Use (1925 and earlier), Golf Practice Course/Range (1965-,1981), Electric Passenger Railroad Use (1903-1949), and Automobile Parking and Contractor Staging (Circa 1965-Present). In 2005, the project site was subject to Phase I and Limited Phase 11 Environmental Site Assessment (ESA). The area of the site currently occupied by the Pet Store and proposed for the Police facility and other city services is not contaminated. The areas that are proposed to support the Library and P&R facility and surface parking have limited contamination. The ESA, based on environmental screening levels (ESI-) set by the State Water Resources Control Board, reflect the following contaminants for the area identified: o Total Extractable Petroleum Motor Oil (TEPH-mo) was present in surface soils at site at a concentration of 1,900 mg/Kg, This concentration exceeds the residential and commercial ESLs. o Total Extractable Petroleum Hydrocarbons Diesel Range Organics (TEPH-DRO) and arsenic were found at concentrations exceeding residential and commercial ESLs. o Lead was found in surface soils at concentrations exceeding the ESL of 150 mg/Kg for residential use. The concentrations do not exceed the ESL for commercial use. o Cadmium and arsenic (types of chemical elements) were found at concentrations slightly in excess of human health ESLs. Staff Deport Subject: UPDATE AND NEXT 'STEPS ON MEASURE W Page 11 of 14 Based on this finding, it is assumed that the top soil of the discussed area will need to be removed. The cost is up to $500,000 and will be included in the updated project cost. This strategy and cost will need to be confirmed with further study. Separate from the contaminants identified above, the US Geological 'Survey (USGS) maps show liquefaction potential of site soils at a portion of the site. This finding will require further study to determine appropriate engineering for site preparation. Potential strategies to address this issue include deep foundations, piles or soil remediation. Specific mitigation and costs will be developed and included in the updated project cost. D. "PUC Property" Option Funding Plan The cost for the "PUC Property" option is approximately $1.45 million. Of this amount, $136 million will be funded through Measure W revenues. The remaining $9 million can be funded from other funding sources, including: a $2 million in Asset Seizure funds (permissible use per guidance from the Department of Justice) a $2.5 million from Child Care Impact pees (usable for the envisioned Pre -K center in the new facility) $1 million from the sale of city property on Baden Avenue (estimated sale price is based on current market conditions) 0 $700,000 from PEG fees (funds are restricted to construction/improvements to Council Chambers) a $600,000 in Park -in -Lieu fees 0 $600,000 from Library grants and donations 0 $1 million in other smaller funding sources The estimated cost does not include funding for real estate. Staff is still working through valuations. however, at this time, it appears the approximate value of the required PUC site is equivalent to the approximate value of the MSB site. Final land appraisals are being updated and scrutinized to confirm this assumption. Land acquisition will occur through a proposed land swap with the Successor Agency for the Redevelopment Agency, which owns the PUC site. Project cost will be updated at critical milestones of the project. Fine tuning of existing cost estimates will occur during site planning, building design and eventual construction bids. V. PROGRAM MANAGEMENT NEEDS Program Management services representing the City's interests are needed to design and construct the MSB replacement facilities. These consultants (owner's reps) would be obtained to manage the design and construction contractors. Roles for City staff and consultant services are shown in the following project organization chart. Staff Report Subject: UPDATE AND NEXT STEPS ON MEASURE W Page 12 of 14 City Manager DPW and Finance Coordination Assistant City Manager Support I Department Head I I Program Working Group Management Services Design and Construction Team Project Delivery Method TBD City Council has ultimate responsibility and authority over the Measure W Program. City Council will be informed by a Citizen's Oversight Committee to be appointed by the City Council focused on responsible spending. The Assistant City Manager (ACM) will direct the Measure W program, accountable to the City Manager who is accountable to City Council. The ACM will work with all of the Department Heads for input and support throughout the life of the project. There will be particular coordination with the City's Finance and Public Works departments as they will be embedded in program management decisions related to contract management, project controls (managing and tracking all funds related to the project) and city policy/standard compliance. The ACM will manage the Program Management Services contract. That contract will provide the City with experts in the field of Program Management who will set up appropriate systems and plans/procedures and manage the design/build contract. A key person from this contract will be the Program Manager (PM) who will report to the ACM and manage the innumerable details associated with design, RFP development and contractor supervision. Supporting consultants will provide expertise in the areas of master schedule management, document controls, risk management, quality control/quality assurance and cost estimation. Hiring staff for these functions is not recommended. Program management labor is extremely expensive and these services have limited duration. With sufficient staff oversight, the proposed consultant role is manageable with appropriate checks and balances. Staff Report Subject; UPDATE AND NEXT STEPS ON MEASURE W Page 13 of 14 VI. NEXT STEPS A. Issue Request For Quotation (RFQ) for Program Management Services Staff recommends issuing a RFQ for Program Management services, Issuing the RFQ at this time will position the team to be prepared for procuring the designer and builders and having the program management systems in place to manage those contracts. The RFQ will be structured to give the City flexibility in retaining different project delivery options at this time. Team selection recommendation will be brought back to City Council for approval, 13. Recommend Project Delivery Method Staff will continue to assess the merits of different project delivery methods, including traditional design, bid, build (DBB) and design-build (DB). Each has benefits and drawbacks and selections will have to balance the need to expedite project delivery while at the same time minimizing risk. At the next study session, staff will present the recommended project delivery method. C. Site Planning/Programming and Outreach A Measure W Public Town Hall meeting is recommended for Tuesday, June 14, 2016, at 6:00 p.m. in the Butterfly room of the Municipal Services Building. Staff will present the MSB replacement facilities concept and share the preferred option as directed by City Council. Staff will seek input from the community on the site plan and discuss programming needs for the joint Library and P&R facility. Information will also be shared related to the 5- year pavement plan, importance of building a new state-of-the art Police facility and the Citizens' Oversight Committee. Staff will work on a focused outreach strategy linked to developing alternatives and finalizing the site planning and building programming efforts with our stakeholders, D. Develop Project Master Schedule At this time, project development and construction is roughly estimated to take from four- and-a-half years to six-and-a-half years. Staff will define the administrative milestones with advancing the preferred option, further develop the outreach efforts and prepare the project master schedule. E. Form Citizens' Oversight Committee On July 29, 2015, City Council adopted an ordinance establishing a Measure W Citizens' Oversight Committee, The ordinance states the following: By July 1, 2016, the City Council shall adopt a resolution establishing the composition of the Committee and defining its scope of responsibilities. Staff Report Subject: UPDATE AND NEXT STEPS ON MEASURE W Page 14 of 14 Wo • By December 31, 2016, the City Council shall appoint the initial members. • Beginning June 30, 2016, City's independent auditors will review the collection and expenditure of revenue from the tax and prepare a public document; the Committee will review this annual report and submit a written statement regarding the accuracy of the auditor's findings, submitted to the City Manager for consideration by City Council at a public meeting. Due to the complexity of establishing the membership criteria, term of service, and scope of Citizens' Committee review, City Council established an Ad Hoc Measure W Subcommittee to review structural and procedural issues related to creation and operation of the Citizens' Oversight Committee. Staff is drafting bi-laws for the Citizen's Oversight Committee which will be vetted with the Ad Hoc Measure W Subcommittee and will be presented to City Council by June 8, 2016, for approval. F. Requested Direction The next study session is proposed for July 27, 2016. At this time, staff is requesting direction from City Council to do the following: • Issue the RFQ for Program Management Services • Prepare a project delivery method recommendation • Prepare site plan alternatives at the preferred site and begin outreach • Prepare the master schedule • Prepare bi-laws for the Citizens' Oversight Committee Attachments: Appendix A: 5-Year Paving Plan as m L L U 3 d Q F- 0 r LL c� r a a LL W �c � ",>" PoN ^ NNiipry ,e Nnu 0 71, u„ aiCL _.. . 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